HomeMy WebLinkAboutMinutes 01/15/13 PUBLIC HEARING
January 15, 2013
Present: Sara Fisher Chairman Pro-Tem
Jill Ryan Commissioner
Keith Montag County Manager
Bryan Treu County Attorney
Kathy Scriver Deputy Clerk to the Board
Absent: Jon Stavney Chairman
This being a scheduled Public Hearing,the following items were presented to the Board of County
Commissioners for their consideration:
Consent Agenda
Chairman Pro-Tern Fisher stated the first item before the Board was the Consent Agenda as follows:
A. Approval of Bill Paying for the Week of January 14, 2013 (subject to review by the Finance Director)
Finance Department Representative
B. Approval of Payroll for January 24, 2013 (subject to review by the Finance Director)
Finance Department Representative
C. Approval of the Minutes of the Eagle County Commissioner Meeting for October 30,November 13 and
November 20,2012
Teak Simonton, Clerk and Recorder
D. Department of Transportation Annual Certification of Highway User Tax Funds Mileage
Gordon Adams,Road&Bridge
E. Amended and Restated Intergovernmental Agreement for Cooperative Law Enforcement Services between
Eagle County and the Town of Gypsum
Jessie Mosher, Sheriff's Office
F. Minor Type `B' Subdivision plat to create Units A through H,a General Common Element parking area,
and Limited Common Element areas for each unit in this previously unsubdivided one-story commercial
building in Eagle Vail(Eagle County File No. SMB-3909)
Scot Hunn,Planning
G. Minor Type `B' Subdivision plat to subdivide Lot 16 to create Lots 16'A', Lot"16' B and certain
easements within this previously unsubdivided duplex property in the Singletree community(Eagle County
File No. SMB-3797)
Scot Hunn,Planning
Chairman Pro-Tern Fisher asked the Attorney's Office if there were any changes to the Consent Agenda.
Bryan Treu, County Attorney stated that there were no changes but Gordon Adam and the Sherriff Hoy
were present for items D and E.
Mr.Adams spoke about item D. The Highway User Tax fund report was submitted annually. The report
verified mileage for which the county received partial funding.
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Sheriff by spoke about item E. The agreement was between the county and the town of Gypsum for law
enforcement services. The new contract would increase the fee that the town pays to the Sheriff's Office for the
services.
Commissioner Ryan wondered it the 5%increase annually would cover the costs.
Sheriff Hoy believed that in the future the town of Gypsum would have to consider creating their own
force.
Mr.Montag thanked the Sheriff and his team for the commitment and hard work they put into the
negotiation.
Commissioner Ryan moved to approve the Consent Agenda,Items A-G.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Approval of the Use of Funds for Bid to Purchase the Minturn Boneyard Property
Located in Eagle County, Colorado.
Toby Sprunk, Open Space
Mr. Sprunk explained that the county was engaged in a bid process to acquire this property
Mr.Treu explained that this item was discussed in Executive Session prior to the meeting but the board
could not make a decision in executive session. The purpose of the resolution was to authorize staff to make a
higher bid. The board had authorized staff to increase the bid but the amount would not be discussed.
Chris Cerimele,Minturn town planner thanked Eagle County for partnering with Minturn to purchase the
property. The town was asking for the board's full financial commitment to insure they were the successful
bidders.
Mr. Treu stated that no action was needed.
Citizen Input
Chairman Pro-Tern Fisher opened and closed citizen Input, as there was none.
Commissioner Ryan moved to adjourn as the Eagle County Board of County Commissioners and re-
convene as the Eagle County Local Liquor Licensing Authority.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Eagle County Liquor License Authority
Kathy Scriver, Clerk and Recorder's Office
Consent Agenda
Renewals
A. Vail Valley Foundation d/b/a Vilar Center for the Arts
#04-71265-0004
Renewal of an Arts Liquor License in Beaver Creek. There have been no complaints or disturbances in
the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of
server training has been provided.
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Other
B. Beaver Creek Food Service,Inc. d/b/a Zach's Cabin
#04-51098-0006
Report of Change/Manager Registration-The applicant wishes to register Timothy McCaw as the new
manager,replacing Bernie McManus. Mr.McCaw was reported to be of good moral character and has no
criminal history based on both the Sheriff and CBI reports.
C. Behringer Harvard Residence at Cordillera d/b/a Lodge& Spa at Cordillera
#42-50069-0001
Report of Change/Manager Registration-The applicant wishes to register Toni McCabe as the new
manager,replacing Steve Janicek. Ms.McCabe was reported to be of good moral character and has no
criminal history based on both the Sheriff and CBI reports.
• Commissioner Ryan moved that the Board approve the Liquor Consent Agenda for January 15,2013
consisting of Items A-C.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
APPLICANT: Realm of Caring,Inc.
REQUEST: Special Events Permit
EVENT: "WinterWonderGrass"
DATE OF EVENT: February 16th and 17th, 2013
REPRESENTATIVE: Chris Davis,President
LOCATION: 0429 Edwards Access Road,Edwards(Northstar Center)
DESCRIPTION:
Realm of Caring, Inc., a non-profit organization dedicated to funding after-school musical education
programs and getting instruments in the hands of children, has requested a special events permit for a two-day
music event being held at 0429 Edwards Access Road, the Northstar Center, in the vacant land behind the
commercial building. The event is scheduled for Saturday, February 16th and Sunday, February 17, 2013 from 3:00
pm to 10:00 pm. The applicant hopes to attract 1,000 patrons daily. The event will feature live music, craft beer,
spirits, and local food. There will be a minimum of 12 security officers and signage posted at the entrance/exits
stating"no alcohol"permitted in or out. Staff was assured that anyone pouring alcohol would be server trained and
the licensed perimeter would be secured.
STAFF FINDINGS:
1. All fees have been paid.
2. Public notice was given by the posting of a sign in a conspicuous place on the premises on January 4,2013,
at least 10 days prior to the hearing.
3. No protests have been filed in the Clerk Office.
4. The applicant has provided a detailed alcohol management plan,parking/shuttle information, and a
diagram.
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5. Kevin Selvy, CEO Crazy Mountain Brewery Company provided a detailed written description of the
proposed Mass Gathering event. The Limited Review Use application was approved by the Director of
Community Development on December 20,2012. The process included working with the Eagle County
Sheriff's Office and Environmental Health Office.
STAFF CONCERNS/ISSUES:
1. The Crazy Mountain Brewery boundaries are unknown.
2. Type of fencing being used to secure the perimeter are unknown.
3. The event security has not been confirmed.
4. Proof of server training is pending.
5. The applicant's involvement in the event is unclear.
DISCUSSION:
Ms. Scriver presented the application. The applicant had been involved with other events in Eagle County
without incident. She spoke about the issues that were unclear or unknown. She asked the applicant to respond to
the items and if the board were satisfied with the information provided, she would recommend approval.
Scott Stoughton stated that the fencing would 6-8 ft. fencing. He was still gathering bids. Most likely,they
would use a local security firm. He spoke about his experience in the valley. The event would bring Blue Grass
artist together with local vendors. Staff would be proved with proof of server training by Monday.
Commissioner Ryan asked about the benefactor.
Chris Davis spoke about the non-profit,Realm of Caring. Having a daughter in school,he noticed the
budget cuts,with the music and art classes being the first to go. His organization raised money for scholarship and
after school programs.
Jake Wolfe,board member,believed that the program was effective.Avon Elementary was a shining
example.
Commissioner Fisher asked about the number of alcohol vendors.
Mr. Stoughton stated that there would be craft beer and spirits. There would be two main bars. The craft
beer would be the primary piece. There would be ID checking stations.
Commissioner Fisher encouraged Mr. Stoughton to contact Kelley Collier with ECO Transit to discuss
public transit options. She asked about the grass smoking should it become apparent.
Mr. Stoughton stated that as an event producer he trained his staff to handle those types of situations. This
was a family event. Designated drivers would be offered free meals and non-alcoholic beverages.
Commissioner Ryan moved that the Local Liquor Licensing Authority approve the Realm of Caring,Inc.
application for a Special Events Permit for the"WinterWonderGrass"event being held at 0429 Edwards Access
Rd. in Edward on February 16th and 17th,2013 3- 10 pm daily.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Commissioner Ryan moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as
the Eagle County Air Terminal Corporation.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
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Eagle County Air Terminal Corporation
Chris Anderson,Airport
Mr. Treu discussed Commissioner Ryan's new appointment. He explained that the Eagle County
Air Terminal Corporation(ECAT)was a funding mechanism and comprised of the three commissioners,
board of directors,the county manager, and the airport director. Ms.Ryan was a director because she is a
county commissioner. The board chairperson was usually the president; Secretary was Keith Montag, and
Treasurer was John Lewis.
Mr.Montag moved to approve the officers as identified by Tian Treu.
Ms. Ryan seconded the motion. The vote was declared unanimous.
1. Approval of meeting minutes for November 20,2012
Ms. Fisher moved to approve the meeting minutes for November 20, 2012.
Ms. Ryan seconded the motion. The vote was declared unanimous.
2. Airport TSA Office Space Remodel Final Settlement
Mr. Anderson spoke about improvements made to the space. The project was 100%reimbursable
and there was no cost to the airport for the project
Mr.Phillips stated that they actually made money because ECAT was paid for staff to manage the
project.
Rick Ullom,Project Management stated the public notice had been provided to allow any
subcontractors or suppliers to raise a claim if not paid. There had been no claims and he requested the
release of the leftover money to Shaw Construction for the project.
Mr.Montage moved to approve the final settlement for the Airport TSA office space remodel.
Ms.Fisher seconded the motion. The vote was declared unanimous.
3. New Business
Mr. Phillips was pleased to say that the new baggage system, security checkpoint, and new
concession area worked flawlessly during the holidays. The maximum delay at the TSA checkpoint has
been about 20 minutes.
Commissioner Ryan moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as
the Eagle County Board of County Commissioners.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Manager Update (recorded)
Keith Montag, County Manager
1. Communications Update,Kris Friel
2. Information Sharing
3. Team Updates
4. Meetings Attended/Future Meetings
5. Discussion Items •
6. Landfill Operating Hours,Ken Whitehead
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Attorney Update (cont.) (recorded)
Bryan Treu, County Attorney
A. Open Session
B. Executive Session
Airport Master Plan Update (recorded)
Jviation Staff
Planning Files
PDA-3869 Beaver Creek PUD Amendment
Scot Hunn,Planning
Dominic Mauriello,Applicant's Representative
NOTE: Tabled from 10/30/12
ACTION: The purpose of this Planned Unit Development(PUD)Amendment is to amend the PUD Guide
document, last amended in 1994,to change the land use designation of Lot 1,Tract M,Beaver
Creek 4th Filing, from"Resort Services"(RS)to"Resort Commercial One"(RC1); specifically to
permit residential uses on Lot 1 in the future.
LOCATION: Beaver Creek PUD; Tract `M', Lot 1 (Fire Station Site); 185 Elk Track Road
Commissioner Ryan moved to table the file until January 22,2013.
Commissioner Fisher seconded the motion. The vote was declared unanimous.
There being no further business before t Ula. he meeting was adjourned unti``f.nuary 22,2013.
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Attest: „e ��I 4Ir
Clerk to the Boar * Chairma
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