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HomeMy WebLinkAboutMinutes 01/15/13 PUBLIC HEARING January 15, 2013 Present: Sara Fisher Chairman Pro-Tem Jill Ryan Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Jon Stavney Chairman This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Pro-Tern Fisher stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of January 14, 2013 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for January 24, 2013 (subject to review by the Finance Director) Finance Department Representative C. Approval of the Minutes of the Eagle County Commissioner Meeting for October 30,November 13 and November 20,2012 Teak Simonton, Clerk and Recorder D. Department of Transportation Annual Certification of Highway User Tax Funds Mileage Gordon Adams,Road&Bridge E. Amended and Restated Intergovernmental Agreement for Cooperative Law Enforcement Services between Eagle County and the Town of Gypsum Jessie Mosher, Sheriff's Office F. Minor Type `B' Subdivision plat to create Units A through H,a General Common Element parking area, and Limited Common Element areas for each unit in this previously unsubdivided one-story commercial building in Eagle Vail(Eagle County File No. SMB-3909) Scot Hunn,Planning G. Minor Type `B' Subdivision plat to subdivide Lot 16 to create Lots 16'A', Lot"16' B and certain easements within this previously unsubdivided duplex property in the Singletree community(Eagle County File No. SMB-3797) Scot Hunn,Planning Chairman Pro-Tern Fisher asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that there were no changes but Gordon Adam and the Sherriff Hoy were present for items D and E. Mr.Adams spoke about item D. The Highway User Tax fund report was submitted annually. The report verified mileage for which the county received partial funding. 1 01/15/2013 Sheriff by spoke about item E. The agreement was between the county and the town of Gypsum for law enforcement services. The new contract would increase the fee that the town pays to the Sheriff's Office for the services. Commissioner Ryan wondered it the 5%increase annually would cover the costs. Sheriff Hoy believed that in the future the town of Gypsum would have to consider creating their own force. Mr.Montag thanked the Sheriff and his team for the commitment and hard work they put into the negotiation. Commissioner Ryan moved to approve the Consent Agenda,Items A-G. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Approval of the Use of Funds for Bid to Purchase the Minturn Boneyard Property Located in Eagle County, Colorado. Toby Sprunk, Open Space Mr. Sprunk explained that the county was engaged in a bid process to acquire this property Mr.Treu explained that this item was discussed in Executive Session prior to the meeting but the board could not make a decision in executive session. The purpose of the resolution was to authorize staff to make a higher bid. The board had authorized staff to increase the bid but the amount would not be discussed. Chris Cerimele,Minturn town planner thanked Eagle County for partnering with Minturn to purchase the property. The town was asking for the board's full financial commitment to insure they were the successful bidders. Mr. Treu stated that no action was needed. Citizen Input Chairman Pro-Tern Fisher opened and closed citizen Input, as there was none. Commissioner Ryan moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Local Liquor Licensing Authority. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals A. Vail Valley Foundation d/b/a Vilar Center for the Arts #04-71265-0004 Renewal of an Arts Liquor License in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 2 01/15/2013 Other B. Beaver Creek Food Service,Inc. d/b/a Zach's Cabin #04-51098-0006 Report of Change/Manager Registration-The applicant wishes to register Timothy McCaw as the new manager,replacing Bernie McManus. Mr.McCaw was reported to be of good moral character and has no criminal history based on both the Sheriff and CBI reports. C. Behringer Harvard Residence at Cordillera d/b/a Lodge& Spa at Cordillera #42-50069-0001 Report of Change/Manager Registration-The applicant wishes to register Toni McCabe as the new manager,replacing Steve Janicek. Ms.McCabe was reported to be of good moral character and has no criminal history based on both the Sheriff and CBI reports. • Commissioner Ryan moved that the Board approve the Liquor Consent Agenda for January 15,2013 consisting of Items A-C. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. APPLICANT: Realm of Caring,Inc. REQUEST: Special Events Permit EVENT: "WinterWonderGrass" DATE OF EVENT: February 16th and 17th, 2013 REPRESENTATIVE: Chris Davis,President LOCATION: 0429 Edwards Access Road,Edwards(Northstar Center) DESCRIPTION: Realm of Caring, Inc., a non-profit organization dedicated to funding after-school musical education programs and getting instruments in the hands of children, has requested a special events permit for a two-day music event being held at 0429 Edwards Access Road, the Northstar Center, in the vacant land behind the commercial building. The event is scheduled for Saturday, February 16th and Sunday, February 17, 2013 from 3:00 pm to 10:00 pm. The applicant hopes to attract 1,000 patrons daily. The event will feature live music, craft beer, spirits, and local food. There will be a minimum of 12 security officers and signage posted at the entrance/exits stating"no alcohol"permitted in or out. Staff was assured that anyone pouring alcohol would be server trained and the licensed perimeter would be secured. STAFF FINDINGS: 1. All fees have been paid. 2. Public notice was given by the posting of a sign in a conspicuous place on the premises on January 4,2013, at least 10 days prior to the hearing. 3. No protests have been filed in the Clerk Office. 4. The applicant has provided a detailed alcohol management plan,parking/shuttle information, and a diagram. 3 01/15/2013 5. Kevin Selvy, CEO Crazy Mountain Brewery Company provided a detailed written description of the proposed Mass Gathering event. The Limited Review Use application was approved by the Director of Community Development on December 20,2012. The process included working with the Eagle County Sheriff's Office and Environmental Health Office. STAFF CONCERNS/ISSUES: 1. The Crazy Mountain Brewery boundaries are unknown. 2. Type of fencing being used to secure the perimeter are unknown. 3. The event security has not been confirmed. 4. Proof of server training is pending. 5. The applicant's involvement in the event is unclear. DISCUSSION: Ms. Scriver presented the application. The applicant had been involved with other events in Eagle County without incident. She spoke about the issues that were unclear or unknown. She asked the applicant to respond to the items and if the board were satisfied with the information provided, she would recommend approval. Scott Stoughton stated that the fencing would 6-8 ft. fencing. He was still gathering bids. Most likely,they would use a local security firm. He spoke about his experience in the valley. The event would bring Blue Grass artist together with local vendors. Staff would be proved with proof of server training by Monday. Commissioner Ryan asked about the benefactor. Chris Davis spoke about the non-profit,Realm of Caring. Having a daughter in school,he noticed the budget cuts,with the music and art classes being the first to go. His organization raised money for scholarship and after school programs. Jake Wolfe,board member,believed that the program was effective.Avon Elementary was a shining example. Commissioner Fisher asked about the number of alcohol vendors. Mr. Stoughton stated that there would be craft beer and spirits. There would be two main bars. The craft beer would be the primary piece. There would be ID checking stations. Commissioner Fisher encouraged Mr. Stoughton to contact Kelley Collier with ECO Transit to discuss public transit options. She asked about the grass smoking should it become apparent. Mr. Stoughton stated that as an event producer he trained his staff to handle those types of situations. This was a family event. Designated drivers would be offered free meals and non-alcoholic beverages. Commissioner Ryan moved that the Local Liquor Licensing Authority approve the Realm of Caring,Inc. application for a Special Events Permit for the"WinterWonderGrass"event being held at 0429 Edwards Access Rd. in Edward on February 16th and 17th,2013 3- 10 pm daily. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Commissioner Ryan moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Eagle County Air Terminal Corporation. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 4 01/15/2013 Eagle County Air Terminal Corporation Chris Anderson,Airport Mr. Treu discussed Commissioner Ryan's new appointment. He explained that the Eagle County Air Terminal Corporation(ECAT)was a funding mechanism and comprised of the three commissioners, board of directors,the county manager, and the airport director. Ms.Ryan was a director because she is a county commissioner. The board chairperson was usually the president; Secretary was Keith Montag, and Treasurer was John Lewis. Mr.Montag moved to approve the officers as identified by Tian Treu. Ms. Ryan seconded the motion. The vote was declared unanimous. 1. Approval of meeting minutes for November 20,2012 Ms. Fisher moved to approve the meeting minutes for November 20, 2012. Ms. Ryan seconded the motion. The vote was declared unanimous. 2. Airport TSA Office Space Remodel Final Settlement Mr. Anderson spoke about improvements made to the space. The project was 100%reimbursable and there was no cost to the airport for the project Mr.Phillips stated that they actually made money because ECAT was paid for staff to manage the project. Rick Ullom,Project Management stated the public notice had been provided to allow any subcontractors or suppliers to raise a claim if not paid. There had been no claims and he requested the release of the leftover money to Shaw Construction for the project. Mr.Montage moved to approve the final settlement for the Airport TSA office space remodel. Ms.Fisher seconded the motion. The vote was declared unanimous. 3. New Business Mr. Phillips was pleased to say that the new baggage system, security checkpoint, and new concession area worked flawlessly during the holidays. The maximum delay at the TSA checkpoint has been about 20 minutes. Commissioner Ryan moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as the Eagle County Board of County Commissioners. Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Manager Update (recorded) Keith Montag, County Manager 1. Communications Update,Kris Friel 2. Information Sharing 3. Team Updates 4. Meetings Attended/Future Meetings 5. Discussion Items • 6. Landfill Operating Hours,Ken Whitehead 5 01/15/2013 Attorney Update (cont.) (recorded) Bryan Treu, County Attorney A. Open Session B. Executive Session Airport Master Plan Update (recorded) Jviation Staff Planning Files PDA-3869 Beaver Creek PUD Amendment Scot Hunn,Planning Dominic Mauriello,Applicant's Representative NOTE: Tabled from 10/30/12 ACTION: The purpose of this Planned Unit Development(PUD)Amendment is to amend the PUD Guide document, last amended in 1994,to change the land use designation of Lot 1,Tract M,Beaver Creek 4th Filing, from"Resort Services"(RS)to"Resort Commercial One"(RC1); specifically to permit residential uses on Lot 1 in the future. LOCATION: Beaver Creek PUD; Tract `M', Lot 1 (Fire Station Site); 185 Elk Track Road Commissioner Ryan moved to table the file until January 22,2013. Commissioner Fisher seconded the motion. The vote was declared unanimous. There being no further business before t Ula. he meeting was adjourned unti``f.nuary 22,2013. of -11 II Attest: „e ��I 4Ir Clerk to the Boar * Chairma 6 01/15/2013