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HomeMy WebLinkAboutMinutes 08/14/12 PUBLIC HEARING August 14, 2012 Present: Peter Runyon Chairman Jon Stavney Commissioner Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of August 13, 2012 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for August 23, 2012 (subject to review by the Finance Director) Finance Department Representative C. Performance and Use Agreement for Off - Airport Car Rental Agency between Eagle County, State of Colorado and Gitibin and Associates, Inc., DBA Go Rentals Car Rental Airport Representative D. Service Agreement between Eagle County and Granicus, Inc. for Mobile Web Casting and Agenda Management Services Josh Stowell, Communications E. Agreement between Eagle County and Oldcastle SW Group Inc. DBA B &B Excavating for Construction for the Dotsero Landing Boat Ramp Eva Wilson, Engineering F. Resolution 2012 -089 Concerning Appointments to the Roaring Fork Valley Regional Planning Commission Bob Narracci, Planning Commissioner Fisher spoke about the new members of the Roaring Fork Valley Regional Planning Commission, John Eaton, Stephen Ellsperman, and Bruce Matherly. Bryan Treu, County Attorney stated that item C was set up for Keith Montag's signature. Chairman Runyon wondered what Go Rentals was requesting. Chris Anderson stated that Go Rentals Car Rental was a luxury car rental service. They requested to enter into an off- airport car rental concession agreement to deliver cars to passengers arriving in the commercial terminal. They would be subject to the same rules as other ground transportation companies or limo drivers. Eva Wilson spoke about item E regarding the Dotsero Landing Boat Ramp. This agreement was for the boat ramp. Remaining items were the delivery of the bathrooms and timber that would be used to delineate the parking spaces and protect the trees. 1 08/14/2012 Commissioner Stavney moved to approve the Consent Agenda, Items A -F. Commissioner Fisher seconded the motion. The vote was declared unanimous. Citizen Input Chairman Runyon opened and closed citizen Input, as there was none. Amendment to Colorado Department of Transportation Aeronautical Board Grant for Apron Repair Chris Anderson, Airport Mr. Treu stated that the board was being asked to authorize the chair to sign the second amendment. Greg Phillips, Aviation Director stated that this was a project to rehabilitate and reconstruct the commercial parking apron. It would be a 4 -year project phased over the next 5 years. He thanked everyone involved for helping to pull this together. This was part of the CDOT grant requirement. FAA was not contributing to this schedule but may be helping with the next phase of the project. Commissioner Fisher moved to approve the amendment to the Colorado Department of Transportation Aeronautical Board grant for apron repair. Commissioner Stavney seconded the motion. The vote was declared unanimous. Commissioner Stavney moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Eagle County Board of County Commissioners. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda A. The Eighth Day, Inc. d/b /a Wolcott Yacht Club #28- 66970 -0000 This is a renewal of a Tavern License in Wolcott. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. B. DVT, Inc. d/b /a Downvalley Tavern #12- 88492 -0000 This is a renewal of a Hotel and Restaurant License in El Jebel. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. C. Let the French Begin, LLC d/b /a Gore Range Brewery #42- 94084 -0000 This is a renewal of a Brew Pub License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 2 08/14/2012 D. Rearden Restaurant, LLC d/b /a Blue Moose Pizza #09- 92706 -0000 This is a renewal of a Hotel and Restaurant License in Avon (Beaver Creek). There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. Other E. Edwards Liquor Mart, Inc. d/b /a Riverwalk Wine & Spirits #23- 77593 -0000 This is a Corporate Report of Change. Beverly DeMoss has requested that here name be removed from Edwards Liquor Mart, Inc. liquor license as she recently sold her 50% ownership of the business to partner, Terry Benedickt. Ms. Benedickt is now 100% owner. Commissioner Fisher moved that the Board approve the Liquor Consent Agenda for August 14, 2012 consisting of Items A -E. Commissioner Stavney seconded the motion. The vote was declared unanimous. APPLICANT: American's Road Home, Inc. REQUEST: Special Events Permit EVENT: USA Pro Cycling Tour DATE OF EVENT: Thursday, August 23, 2012. REPRESENTATIVE: Adam Lueck, Vail Valley Foundation LOCATION: Beaver Creek Plaza and Village Road — Beaver Creek, CO STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested (2) permits for the USA Pro Cycling Tour - Stage 4 finish. Rink Productions, Inc., Big Sky Restaurant Company, LLC and Park Hyatt Beaver Creek have granted the applicant permission to use their optional premises conditioned upon approval of the permits. The festival area and VIP areas were carefully selected to accommodate the completion, spectators, merchants, and residences. There will be numerous entrances and exits and all will be controlled by boundary security. ID checks and wrist banding will occur at point of sale. Lonestar Security will provide security for the event. Big Delicious and Happy Valley Grill TIP'S trained staff will oversee the liquor sales. The liquor boundary will exist of either fencing and/or natural barriers. In the general public area, beer and wine will be available for purchase. In the VIP area, beer, wine, champagne and mixed drinks are included in the ticket price. Food service will be available throughout the day in all areas. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice has been given by the posting of a sign in a conspicuous place on the premises on August 3, 2012, at least 10 days prior to the hearing. 3. No protests have been filed in the Clerk Office. 4. The applicant has submitted an alcohol management plan and proof of server training is pending. CONCERNS / ISSUES: None STAFF RECOMMENDATION: All findings are positive and staff recommends approval. 3 08/14/2012 DISCUSSION: Ms. Scriver presented the request. Staff had no concerns with the request but due to the estimated number of attendees being 25,000, Sheriff Joe Hoy and Barry Smith were present. Nicole Jarman Manager of Festival & Entertainment Services spoke about the applicant. American's Road Home was a national organization that strived to end homeless. They would be onsite sharing their cause. Commissioner Fisher stated that the county was currently doing a survey trying to identify those who were homeless. Adam Lueck, Operations Manager for the Vail Valley Foundation spoke about the event structure. The event was a joint partnership between a number of entities. The Vail Valley Foundation was asked to put together the bid for the race and to work as the local organizing committee. Liquor permits were being requested for two areas. The larger area encompassed both the general festival area as well as a normal VIP hospitality area. There were two hospitality areas; one was the normal VIP area and the second was the corporate hospitality tents. The corporate hospitality tents were similar to skyboxes at a stadium. Each of those spaces would have their own amenities. Ms. Jarman stated that there would be security within each of the areas as well as TIPs trained bartenders who would be checking IDs. There were two forms of identification required in the VIP areas. Mr. Lueck stated that within the larger footprint there would be two primary service areas. The traditional VIP area would be located in the centennial station. Tickets would be required and amenities would be included in the price of the ticket. The larger footprint was the general public area/festival area and was free, food and drink would be available for purchase. Commissioner Stavney asked about the security checkpoints and whether bags would be checked at those locations. Mr. Lueck stated that there would not be bag searches. He believed that this type of crowd was different from the typical concert crowd. Based on last years' experience in Vail during which they did not have issues. Commissioner Stavney asked about the coordination with the restaurants adjacent to the festival area. Mr. Lueck stated that there were a number of restaurants on the same level of the footprint. They communicated with the restaurants and there was a shared responsibility. There would be additional roaming security to check those boundaries on a regular basis. The map was designed as a joint discussion between the Hyatt, The Beaver Creek Resort Company and Group 970. Commissioner Stavney asked about the alcohol sales in Vail last year. Mr. Lueck stated that the spectator numbers were estimated at 17,000 and the gross beer sales were around $15,000. In comparison, the Snowball festival in Avon gross beer sales was estimated at $200,000. Ms. Jarman stated that there would be a number of other activities going on as well. There would be two levels of control once people enter the festival footprint. Mr. Lueck stated that they worked hard to insure that they covered all the entrances and exits. Some dead space area boundaries may be moved in. Commissioner Fisher expressed more concern for traffic and getting people out by bus. Mr. Lueck stated that they expected the festival to build over the day. The anticipated finish was between 3:30 and 3:50. As soon as the awards finished they expected to lose people but in order to meter the flow the festival hours were extended. There would be entertainment and a post -race concert from 5 -6:30 pm. Sheriff Hoy asked Mr. Lueck about the level of law enforcement activity he witnessed in Vail, specifically related to public intoxication. Mr. Lueck stated that last year, he was not aware of a single incident except one minor VIP issue that had nothing to do with alcohol. This year within the TV compound, they would have an Eagle County mobile command that would serve for any incident within Beaver Creek. From a medical standpoint, they would have a first aid tent in the festival area and Eagle County Ambulance District would be positioned in Ford Hall to respond to any life emergencies. Barry Smith stated that there would be other events held the same day that had requested support from the Sheriff's office as well. They were having a hard time staffing all the traffic control points for the race. He believed there was a lack of notice. State Patrol being the leading agency in planning the event had not provided a threat assessment for the event because it was not on their radar screen. Mr. Lueck stated that the Beaver Creek finish had been on the radar screen since November 2011. He believed that every city should have anticipated at least 25,000. The festival went to every city and was not unique to Beaver Creek. The crowd numbers were based on last years' experience. 4 08/14/2012 Sheriff Hoy expressed concern for the call load and the flow in and out of the event. Mr. Lueck expressed concern that the State Patrol was not communicating the correct information to the respective agencies. Commissioner Stavney believed that there were conversations that still needed to go on. Commissioner Fisher asked about the food vendors. Ms. Jarman stated that they would contract with local food vendors. Chairman Runyon asked about the event hours on the application. Mr. Lueck stated that alcohol sales would be from 11 am — 6 pm, and from noon — 6 pm in the VIP area. Chairman Runyon asked about bike accommodations for spectators. Mr. Lueck stated that there would be a bike valet in Creekside Park area run by the Ski and Snowboard Club Vail. Chairman Runyon believed it was a different crowd and Mr. Lueck had done his homework. Ms. Jarman stated that they were incredibly lucky with the partners they had planning the event. Commissioner Stavney did not believe alcohol was going to be a major part of what would be going on that day. The real risk factors did not have to do with alcohol but the logistics of handling a medical emergency or fire. Commissioner Fisher complimented the Vail Valley Foundation and Beaver Creek for the way they handled events. She encouraged further conversation between Mr. Lueck, Mr. Smith and the Sheriff's Office. Commissioner Stavney believed it was an honor to be one of the host communities. Commissioner Stavney moved that the Local Liquor Licensing Authority approve the request by America's Road Home, Inc. for (2) permits for the USA Pro Cycling Tour — Stage 4 finish being held in the Beaver Creek Subdivision on Thursday, August 23 from 7:00 am to 10:00 pm. Noting that the alcohol service would be from 11 am — 6 pm. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Stavney moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. Work Session (recorded) Eagle -Vail Street Banner Program Jeff Layman, Eagle -Vail Community Manager Eva Wilson, Engineering Eagle County Regional Planning Commission Interviews Bob Narracci, Planning 2012 Eagle River Watershed Plan Cliff Simonton, Planning Tambi Katieb, Eagle River Watershed Council There being no further business before t e. - •+ -, meeting was adjourned until August 21 2012. 4 Attest: OW ' ‘''t...Vili * � �' �. Clerk to the Boars e ' n Chairman 5 08/14/2012