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Minutes 06/29/10 PUBLIC HEARING June 29, 2010 Present: Sara Fisher Chairman • Peter Runyon Commissioner Jon Stavney Commissioner Keith Montag County Manager Bryan Treu County Attorney Teak Simonton Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Fisher stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of June 28, 2010 (subject to Review by the Finance Director) Finance Department Representative B. Memorandum of Understanding between the State of Colorado Department of Human Services and the Board of County Commissioners for Eagle County, Colorado for the Colorado Works and Child Care Assistance Program Kathleen Lyons, Health & Human Services C. Colorado Department of Public Health and Environment Contact Amendment #1 of Master Contractfor the Immunization Program Anne Robinson, Health & Human Services D. Resolution 2010 -072 Adopting the May 2010 Eagle County Emergency Operations Plan Barry Smith, Emergency Management E. Sub -lease Agreement between Western Eagle County Metropolitan District and Eagle County for Sheriffs Sub Station in Edwards Ron Siebert, Public Works F. Resolution 2010 -073 Regarding Final Release of Collateral and Termination of the Warranty Period for Two Rivers Estates County Attorney's Office Representative G. Final Settlement of Agreement between Eagle County and Shaw Construction, LLC for Eagle County Materials Recovery Facility Ron Siebert, Public Works H. Consulting Agreement between Eagle County and Asset Valuation Advisors, LLP County Attorney's Office Representative Chairman Fisher asked the Attorney's Office if there were any changes to the Consent Agenda. Commissioner Stavney asked for clarification on item E, sublease between WECMRD and the Sheriff substation in Edwards. Mr. Treu stated that it was the Field House in Edwards, anticipated on the Master Plan. The County added $250,000 for the construction to obtain the space for the substation. There was no ownership, but a long term lease. Commissioner Stavney asked for the comparison between the old and new spaces. 1 06/29/2010 Mr. Treu did not recall, but felt it was significant. Commissioner Runyon moved to approve the Consent Agenda, Items A -H. Commissioner Stavney seconded the motion. The vote was declared unanimous. Citizen Input Chairman Fisher opened and closed citizen Input, as there was none. Resolution 2010 -074 Designating Eagle County Housing and Development Authority an Enterprise Fund Alex Potente, Housing & Development Mr. Potente stated that an enterprise fund was an entity under TABOR that did not receive more than 10% of its revenues from state and local sources. It was a government owned business and received its fees from developer and property management fees and program fees. On advice of counsel it was suggested that the authority be designated an enterprise fund. Commissioner Runyon wondered if at some point in the future the income was not sufficient to satisfy the requirements. Mr. Treu stated that this could be possible and then by definition the fund would not be an enterprise fund. Chairman Fisher asked about developer fees. Mr. Potente clarified that developer fees were typically broken up into several years. He spoke about the HUD funding which would help pay for managing the development and renovation administration. The costs were less than if a private contractor handled the development. Commissioner Stavney stated that the $500,000 would cover the overhead. Commissioner Runyon wondered if there were performance bonds for liabilities. Mr. Potente stated that R.A. Nelson, the outside contractor and the architect would have such bonds. Chairman Fisher asked about Riverview repairs. She hoped that the families would be moved soon so renovations could begin. Chairman Fisher opened and closed public comment, as there was none. Commissioner Stavney moved to approve the resolution 2010 -074 Designating Eagle County Housing and Development Authority an Enterprise Fund. Commissioner Runyon seconded the motion. The vote was declared unanimous. Commissioner Runyon moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Commissioner Stavney seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office APPLICANT: Roaring Fork Conservancy REQUEST: Special Events Permit (2) EVENT: River Rendezvous DATE OF EVENT: July 14, 2010 REPRESENTATIVE: Rick Lofaro, Event Manager LOCATION: 2561 Frying Pan Road (Dallenbach Ranch) — Basalt 2 06/29/2010 STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: Roaring Fork Conservancy has requested two (2) special event permits for their annual River Rendezvous Dinner /Dance event being held at the Dallenbach Wooden Handle Ranch in Basalt (un- incorporated Eagle County). The applicant has requested two (2) permits, as Frying Pan Road divides the property. Permit 1 — Dining Tent and Permit 2 — Auction Tent. The applicant expects approximately 300 -350 guests will attend this event. A licensed caterer will cater the event and all their servers and bartenders will be server trained. The cocktail hour along the river ends at approximately 7 -7:30 p.m. (per the alcohol management plan). STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice was given at each location by the posting a sign in a conspicuous place on the premises, June 18, 2010, 10 days prior to the hearing. 3. No protests have been received in the Clerk's Office. 4. The applicant has provided an alcohol management plan per the requirements of the Eagle County Local Licensing Authority and will provide proof of server training before issuance of the permit. CONCERNS / ISSUES: None STAFF RECOMMENDATION: Staff findings are positive DISCUSSION: Ms. Scriver explained the request and reason for two permits to cover the locations in the event. Chairman Fisher asked about the event. Ed Perregaux stated that there were only 45 unsold tickets left at $200.00 per ticket. There would be silent and live auctions to raise additional funds. Chairman Fisher asked about the Roaring Fork Conservancy. Mr. Perregaux stated that the Conservancy tried to protect the rivers and water sources. Commissioner Stavney moved that the Local Liquor Licensing Authority approve the Special Events Permit(s) for the Roaring Fork Conservancy event being held at the Dallenbach's Wooden Handle Ranch in Basalt on July 14, 2010 from 4:00 pm to 11:00 pm. Commissioner Runyon seconded the motion. The vote was declared unanimous. APPLICANT: DVT, Inc DBA: Downvalley Tavern REPRESENTATIVE: Andrew (Drew) Scott, Owner LOCATION: 64 El Jebel Road — El Jebel, CO REQUEST: Temporary Permit STAFF REPRESENTATIVE: Kathy Scriver CONCERNS / ISSUES: None DESCRIPTION: DVT, Inc has applied for the transfer of a Hotel and Restaurant liquor license from Fabulous Food. Inc d /b /a Blue Creek Grill and has requested a Temporary permit to allow them to operate during the period in which 3 06/29/2010 the application to transfer ownership of the license is pending. The applicant has submitted all of the required documents and associated fees for the transfer. STAFF FINDINGS: 1. The premises where the alcoholic beverages will be sold have been previously licensed by the state and Local Licensing Authorities, and were valid as of the date of receiving the application. 2. The applicant has applied on forms provided by the Department of Revenue and includes the name and address of the applicant, the names and addresses of the president, vice - president, secretary and managing officer, the applicant's financial interest in the proposed transfer, and the premises for which the Temporary Permit is sought. 3. A statement that all accounts for alcohol beverages sold to the applicant are paid has been filed. 4. The application for the Temporary Permit has been filed no later than thirty (30) days after the filing of the application for the transfer of ownership and the appropriate fees have been paid. STAFF RECOMMENDATION: All findings are positive and staff recommends approval. DISCUSSION: Ms. Scriver described the request. Drew Scott, applicant and owner was present. Mr. Scott stated that the location would have Italian food with a bar. He stated that all staff hired had previous restaurant experience. He had also hired Tim Harris to manage the restaurant. They will serve lunch and dinner and provide indoor and outdoor seating. Chairman Fisher asked about alcohol server training. Mr. Scott stated that he would provide this information as soon as the restaurant was organized. Chairman Fisher suggested that the Sheriff's office be invited in for a walk — through of the location. Commissioner Stavney stated that the owner's experience with a DUI would hopefully help him be a better manager. Mr. Scott stated that he has a very different perspective about how much alcohol could be consumed prior to driving a vehicle. He understood that one drink per hour was the limit. Commissioner Runyon moved that the Local Liquor Licensing Authority approve the issuance of a Temporary Permit to DVT, Inc. d/b /a Downvalley Tavern which will be valid until such time as the application to transfer ownership of the license is granted or denied or for one hundred twenty (120) days, whichever occurs first; except that, if the application to transfer the license has not been granted or denied within the one - hundred - twenty day period and the transferee demonstrates good cause, the local licensing authority may extend the validity of said permit for an additional period not to exceed sixty (60) days. Commissioner Stavney seconded the motion. The vote was declared unanimous. Commissioner Stavney moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Commissioner Runyon seconded the motion. The vote was declared unanimous. 4 06/29/2010 Planning Files PR -2762 Colorado Mountain College Edwards Campus Expansion Bob Narracci, Planning Department ACTION: Statutory review by the Eagle County Planning Commission and Board of County Commissioners of Colorado Mountain College's Development Plans for expansion of the Edwards campus facility. Proposed is an approximate 32,500 square foot addition to the existing facility and two new parking lots. All lighting, architecture, exterior finishes and colors to match existing building. LOCATION: Berry Creek / Miller Ranch on the north side of Miller Ranch Road and South of Interstate 70. East of the Edwards Spur Road. FILE NO. /PROCESS: PR -2762 / Site Specific Development Review OWNER: Colorado Mountain Junior College District and Partnership for Education APPLICANT: Colorado Mountain Junior College District REPRESENTATIVE: Tab Associates, Inc. / Jon Keiser 1. PROJECT DESCRIPTION A. SUMMARY OF REQUEST: This Planning Review proposal is to allow construction of a 32,500 square foot addition onto the existing CMC Edwards Campus building and 128 new paved, on -site parking spaces. The existing structure is approximately 30,525 square feet in area with 239 existing parking spaces. Upon completion of the expansion, the CMC facility will include 63,025 square feet and 367 parking spaces. The building expansion will employ the same architectural finish materials, colors and style as the existing CMC building. Pursuant to the Berry Creek / Miller Ranch PUD Guide and Land Use Restrictions, the CMC Tract is designated as Tract `A'. Per the PUD Guide, "If developed as an educational facility by either the School District or Colorado Mountain College, the site - specific development review of this Tract as prescribed in Section B.1. (of the PUD Guide) shall be utilized ". Section B.1. provides that, "The proposed development of such tracts shall be reviewed in accordance with applicable sections of the Colorado Revised Statutes (C.R.S. §22 -32 -124). Statutory provisions require the School District (in this case CMC) to submit a site development plan to the Planning Commission prior to construction of any structure or building. In addition to the type of information and level of detail provided as part of the site development plan required by Statute, the School District (CMC) will provide engineering detail for those elements of the site design which have potential off -site impacts, such as drainage and points of access to public roads sufficient to enable the County Engineer to review and provide recommendations to the Planning Commission ". This Planning Review application process satisfies the above referenced statutory requirement for CMC to provide Eagle County with an opportunity to review and comment on the proposed application. This is essentially a courtesy review. Building permits and impact fees for the CMC Expansion will not be issued or assessed by Eagle County due to the fact that all permitting for Junior Colleges in Colorado is accomplished through the State of Colorado. Section 9.2 of the land lease agreement between the Partnership for Education and CMC requires that CMC consult in good faith with the local planning commission, board of county commissioners, building department and other local authorities relative to the location of all proposed improvements on the property. A copy of the lease agreement is attached. 5 06/29/2010 The Design Review Committee for the Berry Creek / Miller Ranch PUD (comprised of representatives of Eagle County, Eagle County School District, and the Edwards community at- large) is also required to review the proposed CMC development on this Tract. The Design Review Committee reviewed this proposal on Tuesday, June 15` and unanimously approved the proposal with conditions. The Engineering Department has been providing direction to the applicant regarding issues pertaining to traffic, access, road improvements and drainage since the onset of the planning process for this proposed expansion. B. SITE DATA: Surrounding Land Uses / Zoning: Edwards Station North: Gas Station, Fast Commercial Food, Car Wash, General Lube Shop North: Battle Mountain Berry Creek / High School Miller Ranch PUD South: Berry Creek / Berry Creek / Miller Ranch Pond Miller Ranch PUD East: Battle Mountain Berry Creek / High School Miller Ranch PUD UP Railroad Right - West: of -Way, CDOT Resource Rest Stop Existing Zoning: Berry Creek Miller Ranch PUD Proposed Zoning: N/A Current Development: 30,525 sq. ft. CMC Facility and parking Site Conditions: Developed and vacant Total Land Area: 16 -acres Total Open Space N/A Usable Open Space: N/A Water: ERWSD Sewer: ERWSD Access: Via Miller Ranch Road C. CHRONOLOGY/BACKGROUND: 1999 The Eagle County Recreation Authority (whose interests were later to be transferred to Eagle County) and the Eagle County School District (RE -50J) entered into a Intergovernmental Agreement to develop the Berry Creek / Miller Ranch site on a joint basis. 2000 A PUD Sketch Plan was approved by the Board of County Commissioners. 2002 A Combined PUD Sketch / Preliminary Plan Berry Creek / Miller Ranch was approved by the Board of County Commissioners in March. 2002 The final plat for the Berry Creek / Miller Ranch PUD was approved in May.2002 — PUD approved 2003 A Site Specific Development Review was approved for a 30,525 square foot CMC academic building on this site (Tract A). 2004 PUD Guide amended relative to Day Care Facility. 6 06/29/2010 2007 Tract A of the Berry Creek / Miller Ranch PUD was subdivided to create Lot 1 of Colorado Mountain College at Berry Creek, which was subsequently conveyed by the Partnership for Education to Colorado Mountain College. The balance of Tract A is designated as Lot 2. 2010 This Planning Review application for the CMC Expansion was received by Eagle County on May 7, 2010. D. REFERRAL AGENCY COMMENTS: Eagle County Department of Environmental Health: The following comments are provided: 1) Erosion control: The contractor shall "minimize" off site soil tracking and that tracking shall be "cleaned up to the satisfaction of the engineer and/or owner's representative." Dirt and mud that is tracked off -site causes significant degradation to air and water quality and must be mitigated to the satisfaction of Eagle County Code Enforcement. Failure to take actions to abate off -site tracking of mud and dirt will result in cessation of work until compliance is obtained. We recommend tracking pads be placed at each construction entrance for the duration of construction. 2) We recommend a Dust Suppression Plan be prepared for approval by Eagle County Environmental Health prior to any site disturbance. The approved Plan must be kept on -site and be implemented at all times during construction in order to continue with grading activities. The Plan must identify a point of contact that is always available to take immediate action to abate environmental impacts. Failure to conform to the Plans will result in cessation of work until compliance is obtained. 3) If light installations are allowed, time limitations on outdoor use along with down -cast, energy efficient lighting is recommended. 4) We recommend that the facility design be reviewed by our ECO Build Specialist to analyze the project pursuant to our draft ECO -Build Commercial regulations. 5) We recommend pursuing LEED certification for the project. In particular, studies have shown that schools meeting improved indoor air quality and natural lighting /views as outlined in Leadership in Energy and Environmental Design (LEED) certification significantly improve student attendance, learning, and performance. 6) Stormwater should be managed in such a way as to allow 100% of surface runoff to travel through bioswales, engineered wetlands, landscaped detention areas, and /or vegetated drainage features that remove particulates and pollutants from surface runoff, provide onsite rainwater irrigation, and maintain historical groundwater recharge conditions. Eagle County Engineering Department: Please reference the attached memorandum dated June 7, 2010. The following four comments are offered: 1) Additional flow generated by the CMC site will affect only CMC. The applicant is proposing a 100 - year runoff of 25.2 cfs at the outlet culvert under the railroad. This runoff exceeds the original design runoff of 23.0 cfs. The ponding from the 100 -year event only impacts the CMC site and the applicant has indicated that they are willing to assume any risk and future impact from this additional ponding. 2) The traffic impact analysis for the expansion found that the intersection of Miller Ranch Road / CMC Access / HS Access will experience some reduction in operational performance due to the site generated traffic. The impact will be on the CMC access, which is expected to perform at a LOS E in the year 2030 (37 sec delay). The current access is a single lane exit. We would suggest that the applicant consider adding a right turn lane to improve the operation of this access. 3) Initial planning for Miller Ranch Road anticipated that a roundabout be constructed at the intersection of Miller Ranch Road / CMC Access / HS Access. Again, because the operational impact is at the CMC Access and is not anticipated to impact Miller Ranch Road, the applicant has requested that construction of the roundabout not be associated with this expansion due to the cost of the improvements. We would request that an agreement be put in place to define the appropriate trigger for CMC to construct the roundabout for site access. 4) A Master Plan for the CMC site was included in the application that shows a new access to the campus just east of the existing access. The location identified appears to be quite close to the existing access 7 06/29/2010 and further review of the new access location will be necessary. If allowed, this new access may be required to be a right -in / right -out only. ECO Trails: The Miller Ranch Road Trail shall be repaired immediately upon completion of construction or closure of the temporary construction staging area, whichever comes first. Trails asphalt shall be replaced at 3" over 6" of compacted road base. Caution signs shall be placed and maintained on each side of the temporary access drive stating, "No Pavement Ahead and Watch for Truck Traffic ", or similar language. The signs must remain in place for the duration of project construction. ECO Transit: Eco Transit has indicated that the existing bus shelter and routes will be able to support the CMC facility expansion. Additional referral agencies included: Eagle County Assessor's Office, Eagle County Attorney's Office, Road and Bridge, School District, Sheriff's Office, Weed and Pest, CDOT, CDOW, Eagle County Health Services District, Eagle River FPD, Holy Cross Electric, Berry Creek Metro, Edwards Metro, Eagle River W &S District, Edwards Community Authority, and the Town of Avon. Further, this land use application was referred for comment to every Home Owner's Association in the Edwards vicinity that is registered with Eagle County, with no response received. 2. STAFF REPORT Findings addressed by this Staff Report are those related to consistency with the [1] PUD Guide, [2] the PUD Preliminary Plan, [3] the Master Circulation Plan, and [4] the Master Drainage Plan. A. NECESSARY FINDINGS: FINDING: Consistency with the PUD Guide [PUD Guide, Sections B.2, D.2.] The development occurring on this Tract IS consistent with the PUD Guide. Uses and Dimensional Limitations The Preliminary Plan approved for the Berry Creek / Miller Ranch PUD contemplates the development of Tract A as a site for a college facility and other related educational, learning and training facilities. The proposed development is consistent with the permitted uses stated in the PUD Guide for Tract A and conforms to the dimensional limitations regarding minimum setbacks (20 feet), maximum lot coverage for buildings (50 %) and all impervious materials (80 %), and maximum building height (45 feet). Parking The minimum number of parking spaces to be provided is to be determined as a part of this site specific development review. The existing CMC campus includes 239 parking spaces. The Applicant proposes to provide 128 additional parking spaces for this phase of development. Please note that while the proposal complies with the specified use and dimensional limitations, staff requests that in -lieu of constructing 128 additional paved on -site parking spaces, that CMC explore the possibility of shared parking with the Battle Mountain High School site and /or the Berry Creek /Miller Ranch Pond area parking lot. FINDING: Consistency with the PUD Preliminary Plan [PUD Guide, Section B.2.] The development occurring on this Tract IS consistent with the PUD Preliminary Plan. Landscaping The overall landscape plan for the Berry Creek / Miller Ranch PUD approved with the PUD Preliminary Plan includes a streetscape /landscape plan for the Miller Ranch Road right -of -way. Landscaping detail was shown along that part of Miller Ranch Road immediately southeast of its intersection with the Edwards Spur Road, in the vicinity of the Housing Tract D, and in the vicinity of the Berry Creek Middle School. 8 06/29/2010 Irrigation is proposed to be primarily by use of non - potable water. The overall landscape plan for the Berry Creek / Miller Ranch PUD provides that landscaping and irrigation of individual sites are to be reviewed during the site specific development review for each site. The landscape plan submitted for this phase of the CMC development is consistent with the overall landscape plan. FINDING: Consistency with the Master Circulation Plan [PUD Guide, Section B.2.] To date the development occurring on this Tract HAS been demonstrated to be consistent with the Master Circulation Plan. Per the Engineering Department comments: 1) The traffic impact analysis for the expansion found that the intersection of Miller Ranch Road / CMC Access / HS Access will experience some reduction in operational performance due to the site generated traffic. The impact will be on the CMC access, which is expected to perform at a LOS E in the year 2030 (37 sec delay). The current access is a single lane exit. We would suggest that the applicant consider adding a right turn lane to improve the operation of this access. 2) Initial planning for Miller Ranch Road anticipated that a roundabout be constructed at the intersection of Miller Ranch Road / CMC Access / HS Access. Again, because the operational impact is at the CMC Access and is not anticipated to impact Miller Ranch Road, the applicant has requested that construction of the roundabout not be associated with this expansion due to the cost of the improvements. We would request that an agreement be put in place to define the appropriate trigger for CMC to construct the roundabout for site access. 3) A Master Plan for the CMC site was included in the application that shows a new access to the campus just east of the existing access. The location identified appears to be quite close to the existing access and further review of the new access location will be necessary. If allowed, this new access may be required to be a right -in / right -out only. FINDING: Consistency with the Master Drainage Plan [PUD Guide, Section B.2.] The development occurring on this Tract HAS been demonstrated to be consistent with the Master Drainage Plan. Per the Engineering Department comments: 1) Additional flow generated by the CMC site will affect only CMC. The applicant is proposing a 100 - year runoff of 25.2 cfs at the outlet culvert under the railroad. This runoff exceeds the original design runoff of 23.0 cfs. The ponding from the 100 -year event only impacts the CMC site and the applicant has indicated that they are willing to assume any risk and future impact from this additional ponding. B. SUMMARY ANALYSIS: The Berry Creek / Miller Ranch Design Review Committee conducted its hearing on the proposed expansion on June 15` 2010 and unanimously approved the project with the following conditions: 1) That the parking lot be visually mitigated by introducing more trees and fewer shrubs. 2) The parking lots need to include pedestrian walkway `cuts' through the landscaped islands to create safer pedestrian movement through the parking lots. 3) CMC Campus Visitors can benefit from a small sign or signs that direct visitors to the front entryway of the building. 4) The DRC is pleased that the mechanical equipment on the existing building, as well as the addition, will be enclosed with a breathable architectural finish material. 9 06/29/2010 5) Due to the fact that the addition is proposed to utilize the identical colors, architectural finish materials and style, the DRC did not offer any further comment regarding architecture. 6) The DRC recommends that CMC tie the on -site pedestrian path into the regional bicycle trail located south east of the site to facilitate safe pedestrian movement from the core of Edwards to the CMC campus. 7) The DRC recommends that CMC review its plans with the Arrowhead and Singletree property owners associations. • Please note that building permits and impact fees will not be issued or assessed by Eagle County for the proposed facility expansion. All permitting for CMC is accomplished through the State of Colorado. C. EAGLE COUNTY PLANNING COMMISSION: Pursuant to C.R.S. §22 -32 -124, the Planning Commission's (and BoCC's) authority is limited to reviewing and providing comment to the School District. • The ECPC noted that this proposed CMC Expansion is a huge asset to Eagle County. • During their deliberations, the Planning Commissioners discussed storm water drainage, vehicular access, pedestrian circulation, the possibility of creating structured parking or under - parking and landscaping. • LEED's standards for site planning takes into account overall site impervious coverage, parking, shading, etc. The ECPC discussed the notion of structured parking or under parking to minimize impervious site coverage. They also discussed the possibility of a shared parking arrangement with Battle Mountain High School and /or the Berry Creek / Miller Ranch pond parking lot. Also, the possibility of the applicant providing a monetary contribution to ECO Transit to provide increased public transportation to and from CMC. • Ultimately, in lieu of structured or under - parking, the ECPC focused on landscaping of the parking lots and improved pedestrian circulation through the parking lots to the building entrance. • The ECPC crafted a condition of approval that CMC collaboratively participate in planning for future construction of the roundabout that is to serve the CMC site as well as Battle Mountain High School well in advance of traffic level of service reaching the `D' category. • The ECPC incorporated the Design Review Committee's conditions of approval as conditions of approval for this planning review application. The Eagle County Planning Commission unanimously recommended approval of the application with the conditions delineated below. DISCUSSION: Mr. Narracci explained the file. The proposal included a 32,000 square foot addition and 128 new parking spaces. Architectural materials would be identical to the existing facility. This represented a courtesy review. He showed the site plan. The landscaping would be consistent with that already on the site. He highlighted the referral agency comments. Commissioner Stavney asked whether the conditions aligned with the referral comments. Mr. Narracci stated that there were a number of conditions related to the Miller Ranch roundabout. ECO transit would provide adequate service to the facility. The expansion was an allowed use by right. The proposal was consistent with the PUD preliminary plan. The Design Review Committee unanimously recommended approval. Chairman Fisher wondered how the parking lot square feet compared to the facility size. The applicant indicated that the parking lots would encompass about 117,500 square feet. 10 06/29/2010 Commissioner Stavney spoke about the trail that would tie the building to the recreation path. He wondered about the school district and CMC being required to pay for the roundabout. Mr. Treu indicated that the language dealt with the Miller Ranch Rd. Mr. Narracci reviewed the suggested motion and conditions of approval. Dr. Peggy Curry spoke to the board. She stated that the campus was the community's college and it says that the county takes education very seriously. She knew she could not work in a better place. She spoke about the number of students learning English at the college. CMC would pay the school district to provide disability services. They have already expanded their parking lots. She spoke about the last request for expansion and thanked Commissioners Stavney and Runyon for pushing them to plan further out. The budget for the new construction was about the same as the original entire campus. The timing was great for this type of construction. Mr. Montag spoke about his history with Ms. Curry. He stated that the campus was an excellent outcome, which came from a bus tour looking at the architecture of other facilities. John Kaiser, Tab Associates spoke to the board. He provided details about the expansion opportunities, which would include an outdoor gathering space, small stage and other areas for students to remain on campus between classes. They also intended to create pedestrian access points. Commissioner Stavney wondered about covered parking. He acknowledged that this added great expense to the construction costs. He spoke about the possibility of providing better lighting for the WECMRD lot so that lot could become overflow parking for the college. Commissioner Runyon shared the concern about parking in the future. He hoped future boards would agree to address the parking. Chairman Fisher spoke about the original expansion of the parking lot and recalled talking about a future expansion. She wondered about considering this option due to lower construction costs. Mr. Stavney asked about the plan. Mr. Kaiser spoke about pedestrian access points. Dan Dennison with High Country Engineering explained that the surfaces needed to be hard to accommodate snow plowing. Commissioner Stavney asked about item 4 related to LEEDS standards. Tab Bonidy stated that the college intended to meet these standards, but there was no way to certify an addition. Mr. Kaiser showed the proposed easement for the ECO trail. Mr. Bonidy stated the easement would be put in for the path, but would not connect at the property line. Chairman Fisher wondered about the paths. She wondered about bike / pedestrian access along the Spur Road. Commissioner Stavney explained the route that would have to be followed. He agreed that another connection to Riverwalk would be beneficial. Commissioner Runyon agreed that a connection between the new facility and pedestrian accesses would be helpful. Dan Dennison stated that they were working with the building management to improve the plowing in the winter. Commissioner Stavney asked about snow storage. Mr. Dennison explained that these storage areas were on the ends of the parking lots. Mr. Bonidy showed some architectural drawings and photos of the existing building. Part of the project would improve the look of the existing building. Commissioner Stavney clarified that this was only a courtesy review. Mr. Treu stated that the PUD guide required a review and opportunity for the board to comment. The county was the property owner. CMC was under obligation to hear the comments and in good faith consider them. Commissioner Runyon inquired about the construction plan. Mr. Kaiser stated that they anticipated about an 11 -month construction schedule beginning in August. Chairman Fisher wondered if any conversations with CDOT had taken place. The applicants indicated they were in this process. Chairman Fisher opened and closed public comment, as there was none. 11 06/29/2010 Commissioner Stavney moved the Board of County Commissioners approve File No.PR -2762, incorporating staff's findings, and with the following conditions 1 - and including the added language to condition 7 and 8 - item f, and the addition of condition 9 and 10. 1. That CMC continues to work with the Engineering Department to resolve any outstanding issues with the Master Circulation Plan and the Master Drainage Plan. 2. That CMC work with the Department of Environmental Health regarding erosion control, dust suppression, outside illumination and storm water management. 3. That CMC work with Eagle County's ECO Build Specialist for compliance with the County's green building criteria. 4. That CMC pursues LEEDS standards for the CMC Expansion. Studies have shown that schools meeting improved indoor air quality and natural lighting/views as outlined in LEED certification significantly improve student attendance, learning, and performance. CMC to pursue LEED site planning standards to minimize the overall parking impact through landscaping. 5. The Miller Ranch Road Trail shall be repaired immediately upon completion of construction or closure of the temporary construction staging area, whichever comes first. Trails asphalt shall be replaced at 3" over 6" of compacted road base. Caution signs shall be placed and maintained on each side of the temporary access drive stating, "No Pavement Ahead and Watch for Truck Traffic ", or similar language. The signs must remain in place for the duration of project construction. 6. Except as otherwise modified by these conditions, all material representations of the Applicant in this application and in all public meetings shall be adhered to and be considered conditions of approval. 7. CMC to participate in planning for a future roundabout when traffic levels are anticipated to reach a Level of Service D within one year and will provide for right away for the roundabout construction. In addition, will provide for the roundabout construction or whatever alternative traffic solutions deemed sufficient at no cost. 8. Incorporate DRC recommendations, as follows: a) That the parking lot be visually mitigated by introducing more trees and fewer shrubs. b) The parking lots need to include pedestrian walkway `cuts' through the landscaped islands to create safer pedestrian movement through the parking lots. c) CMC Campus Visitors can benefit from a small sign or signs that direct visitors to the front entryway of the building. d) The DRC is pleased that the mechanical equipment on the existing building, as well as the addition, will be enclosed with a breathable architectural finish material. e) Due to the fact that the addition is proposed to utilize the identical colors, architectural finish materials and style, the DRC did not offer any further comment regarding architecture. J) The DRC recommends that CMC tie the on -site pedestrian path into the regional bicycle trail located south east of the site to facilitate safe pedestrian movement from the core of Edwards to the CMC campus. The site plan should provide an easement for the future possible connection of such connection. g) The DRC recommends that CMC review its plans with the Arrowhead, Miller Ranch, and Singletree property owners associations. 9. Additional need for future parking would trigger a feasibility review for underground parking. 12 06/29/2010 10. CMC work with the school board, county, and WECMERD regarding pedestrian plan throughout Miller Ranch to help safety, for pedestrians and inter -use of parking areas. Commissioner Runyon seconded the motion Chairman Fisher thanked the applicant for their efforts to expand the CMC opportunities. She suggested that Pat Hammon be involved due to her interest in Freedom Park. The vote was declared unanimous. Work Session - Board of Health Rachel Oys, Health & Human Services Recorded Work Session - Board of Social Services Rachel Oys, Health & Human Services Recorded Strategic Planning Kris Friel, Communications Recorded Work Session - Continuum of Care Retirement Community RFQ Alex Potente, Housing & Development Recorded There being no further business before the Board, the meeting was adjourned until July 6, 2010. / + a . � � Attest: di / a � � � ! 4.E E ?! JL1LL /' Clerk to the Board • * Chairman 13 06/29/2010