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Minutes 08/18/09 PUBLIC HEARING August 18, 2009 Present: Sara Fisher Peter Runyon Jon Stavney Keith Montag Bryan Treu Kathy Scriver Chairman Commissioner Commissioner County Manager County Attorney Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Executive Session There was none Special Recognition - Child Support Team Suzanne Vitale, Health & Human Services Ms. Vitale stated that the Child Support Team was recognized by the state for a second year in a row. The team included 3 staff members and a supervisor. The State Department of Human Services ranked counties in a number of program performance areas. For the 2008 performance the team was recognized as the most improved percent of current child support paid as well as most approved initiating interstate percent of child support paid. The team collected child support in other states and the county exceeded their numbers. The team did a great job helping children and the families in this valley to make sure they had the child support orders necessary to help them economically. Chairman Fisher spoke about the letter received from the Colorado Department of Human Services, which acknowledged the team's level of commitment. She believed that there was a lot to be said for the work the team did and she was sure the families they helped were very thankful as well. Consent Agenda Chairman Fisher stated the fIrst item before the Board was the Consent Agenda as follows: A. Approval of bill paying for the week of August 17, 2009 (subject to review by the Finance Director) Finance Department Representative B. Approval of payroll for August 27,2009 (subject to review by the Finance Director) Finance Department Representative c. Approval of the minutes of the Eagle County Board of Commissioners Meetings for June 30 and July 7, 2009 Teak Simonton, Clerk & Recorder D. Public Improvements Agreement Blue Lake Owners Association Sidewalks Greg Schroeder, Engineering Department E. Contract Amendment between Eagle County and Federal Transit Administration for Section 5311 Funds for Bus Replacement Harry Taylor, ECO Transit 1 08/18/09 F. Resolution 2009-083 Conferring Power of Attorney upon Bryan R. Treu, County Attorney, Robert L. Morris, Deputy County Attorney, Christina C. Hooper, Assistant County Attorney and Kyle L. Weber, Assistant County Attorney to Act as Attorney In Fact for the County of Eagle, State of Colorado, with Respect to Letter of Credit No. 96006630 in the Amount of$280,000 for the Account of Arrowhead Valley Developers, LLC County Attorney's Office Representative G. Resolution 2009-084 Authorizing an Interfund Loan to the Capital Improvement Project Fund from the Airport Fund and Providing for Repayment of the Loan Finance Department Representative H. Colorado Department of Public Health and Environment Contract Amendment No.1 of Master Contract for the Women Infants and Children Program Becky Larson, Health & Human Services I. Public Improvements Agreement Singletree Community Master Landscape Plan Phase 1, between Eagle County and Berry Creek Metropolitan District Ben Gerdes, Engineering J. Encroachment Easement Agreement Singletree Community Master Landscape Plan Phase 1, between Eagle County and Berry Creek Metropolitan District Ben Gerdes, Engineering Chairman Fisher asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that there were no changes. Commissioner Runyon moved to approve the Consent Agenda, Items A-J. Commissioner Stavney seconded the motion. The vote was declared unanimous. Chairman Fisher asked Ben Gerdes of the Engineering Department about Item I and whether it was a continuation of the landscaping efforts. Mr. Gerdes stated that there was a landscaping master plan for all of Singletree and there was a lO-year phase project so each year there would be a similar set of agreements for each phase. Chairman Fisher stated that the plan was attractive but detailed a significant amount of irrigation. Mr. Gerdes stated that irrigation was included in the plan. However, he was not sure how water efficient it was. Commissioner Stavney moved to adjourn as the Board of County Commissioners and re-convene as the Eagle County Liquor Licensing Authority. Commissioner Runyon seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals A. Vail Food Services, Inc. d/b/a Mid-Vail Restaurant #04-49011-0000 2 08/18/09 This is a renewal of a Hotel and Restaurant liquor license with 3-0pt. Premises on Vail Mountain. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. B. Vail Food Services, Inc. d/b/a Eagle's Nest #03-49101-0001 This is a renewal of a Hotel and Restaurant liquor license with 3-0pt. Premises on Vail Mountain. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. C. MRT Wines, Inc. d/b/a Beaver Creek Fine Wines #07-60032-0000 This is a renewal of a Retail Liquor Store license in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. Other D. Beaver Creek Food Service, Inc. d/b/a The Inn at Beaver Creek This is a permit application & report of changes. Beaver Creek Food Service, Inc. has request to change the Inn at Beaver Creek trade name to The Osprey at Beaver Creek. All the necessary fees have been paid. Commissioner Stavney moved that the Board approve the Liquor Consent Agenda for August 18, 2009 consisting ofItems A-D. Commissioner Runyon seconded the motion. The vote was declared unanimous. Commissioner Runyon moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Board of County Commissioners. Commissioner Stavney seconded the motion. The vote was declared unanimous. Resolution 2009-085 Providing for the Submission to the Registered Qualified Electors of Eagle County, Colorado of a Ballot Question Which Would Extend Term Limitations for the Office of District Attorney County Attorney's Office Representative Mr. Treu stated that Mark Hurlbert was interested in asking the voters for a third term. Currently the District Attorney was term limited at two terms, four years each; this would add a third four year term. They worked with the County Attorneys in Summit, Lake, and Clear Creek who would be putting the same question on the ballot this year. Commissioner Stavney moved to approve the resolution providing for the Submission to the Registered Qualified Electors of Eagle County, Colorado of a Ballot Question Which Would Extend Term Limitations for the Office of District Attorney. Commissioner Runyon asked whether it had to pass in all districts. Mr. Treu stated that it did. Commissioner Runyon seconded the motion. The vote was declared unanimous. 3 08/18/09 Resolution Adopting the Fifth Supplementary Budget and Appropriation of Anticipated Revenues for Fiscal Year 2009 and Authorizing the Transfer of Budgeted and Appropriated Monies between Various Spending Agencies Finance Department Representative Commissioner Stavney moved to table the item Adopting the Fifth Supplementary Budget and Appropriation of Anticipated Revenues for Fiscal Year 2009 and Authorizing the Transfer of Budgeted and Appropriated Monies between Various Spending Agencies until August 25,2009 at 10:00 a.m. Commissioner Runyon seconded the motion. The vote was declared unanimous. Citizen Input Chairman Fisher opened and closed citizen Input, as there was none. Economic Stimulus Projects Update Tom Johnson, Public Works There were no new updates Energy Smart Loan Program Work Session Yuri Kostick, Community Development Recorded Budget Overview & 2009 Capital Improvements Update John Lewis, Finance Tom Johnson, Public Works Recorded Motor Pool Budget Work Session Gusty Kanakis, Motor Pool Recorded Attest: 4 08/18/09