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Minutes 03/24/09 PUBLIC HEARING March 24, 2009 Present: Sara Fisher Peter Runyon Keith Montag Bryan Treu Teak Simonton Chairman Commissioner Acting County Manager County Attorney Clerk to the Board Absent: Jon Stavney Commissioner This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Executive Session There was none. Special Recognition by Eagle County Youth Collaborative Christina Gair, Executive Director Ms. Gair explained the recognition. She thanked the commissioners for supporting their efforts and for the grant of $132,300. She felt that the grant represented a show of faith and she hopes to exceed the board's expectations. Seth Ehrlich ofSOS spoke. He stated that of the 6500 children, 2/3 fall into the achievement gap. They are working with the school district to determine which students have additional needs. Of the 1430 children initially submitted there were only 160 children being served by multiple services. At the end of the school year all entities involved will submit information on these kids. They hope to be able to identify these kids and get them into multiple programs to help them. Snowboard Outreach Society and Meet the Wilderness are creating a year round curriculum. Ms. Gair expressed interest in having a face to face meeting with the board on a biannual basis. She introduced others involved in the program. Am Menconi spoke on behalf of the Snowboard Outreach Society and Meet the Wilderness. He introduced Adriana Farman, an eighth grader at Berry Creek Middle School. Chairman Fisher thanked everyone for their collaboration and efforts on behalf of the Youth collaborative. Commissioner Runyon also thanked the organizations and commended their collaboration. He stated that the decision process was very difficult due to the difficult economic times. Chairman Fisher offered each organization a moment to discuss their programs. Sherry Mintz, Executive Director of the Bright Future Foundation and Resource Center spoke. She stated that they primarily respond to domestic violence and sexual assault and offer a safe house. They have counseling services in house and legal services. They also have a youth advocacy division. They have after school programs and counseling for children in their shelters. She indicated that people could call 763-7203 and ask for Sherry. Natalia Hanks with the Gore Range Natural Science School spoke. She thanked the board for their support. The Gore Range Natural Science School works with over 2500 students throughout the valley providing natural science education. In the summer they offer science camps. The application process began on March 18th and she encouraged people to visit www.gorerange.org for more information about the organization. They have a special program called "Girls in Science". This program is for girls in third through fifth grade after school. The program has now been expanded to two other elementary schools. People can also call 827-9725 and speak to Natalia. Paula Palmateer with the Red Ribbon project spoke. She thanked the board for their continued support. She also acknowledged Susie Davis ofthe Youth Foundation for her work. Red Ribbon project is a youth services organization offering programs that build healthier lives around HIV and AIDS issues. They also supplement 1 03/24/09 health programs in the schools. They have educational programs related to addiction, self esteem and peer pressure. Information can be found by calling 827-5900. Steve Holden, board member of Small Champions spoke. This program focuses on physically and mentally challenged children. This program serves children who are not able to participate in Special Olympics due to the nature of their disabilities. The grant provided by the board would allow two additional children to be served by the program. More information is available at www.smallchampions.com. Ms. Gair mentioned the Youth Leader's Council, open to any student in public schools. They attend leadership training and participate in service projects throughout the county. Chairman Fisher thanked everyone for their efforts. Consent Agenda Chairman Fisher stated the first item before the Board was the Consent Agenda as follows: A. Approval of bill paying for the week of March 23,2009 (subject to review by the Finance Director) Finance Department Representative B. Approval of the minutes of the Eagle County Board of Commissioners Meetings for February 17, February 24 and March 3,2009 Teak Simonton, Clerk & Recorder c. Resolution 2009-017 Concerning Appointments to the Citizens' Open Space Advisory Committee Kris Aoki, Community Development D. Eagle County Advertising Agreement between Eagle County and Colorado Mountain News Media County Attorney's Office Representative E. Agreement between Eagle County and EnviroTech Services, Inc. for the 2009 Magnesium Chloride Project Brad Higgins, Road & Bridge F. Resolution 2009-018 Matter to Amend the Public Use ofCR-21 Bellyache Road for Over-Snow Vehicles, (Eagle County File No. PR-1471) Adam Palmer, Community Development G. Resolution 2009-019 Matter of Amending the Eagle County Land Use Regulations General Amendment Affecting Chapter II, Articles 2 and 3, Landscaping Storage Yard Amendment, (Eagle County File No. LUR-2053) Adam Palmer, Community Development H. Resolution 2009-020 Contract between Eagle County and the Colorado Department of Transportation for US Hwy 6 Overlay Project Phase II Eva Wilson, Engineering I. Contract between Eagle County and the Colorado Department of Transportation for US Hwy 6 Eagle Overlay Proj ect Phase II Eva Wilson, Engineering Chairman Fisher asked the Attorney's Office ifthere were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that there were no changes. Commissioner Runyon asked Brad Higgins to provide an annual update on the Magnesium Chloride use. Mr. Higgins stated that they treat approximately 120 miles of gravel road and none was used during the winter months. The Road and Bridge Department is always looking for alternatives to Magnesium Chloride use in the summer. 2 03/24/09 Commissioner Runyon moved to approve the Consent Agenda, Items A-I. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Runyon moved to adjourn as the Board of County Commissioners and re-convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals A. Hyatt Corporation d/b/a Park Hyatt at Beaver Creek #04-64279-0000 This is a renewal of a Hotel and Restaurant License with one optional Premise in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. B. Alpine Investors, LLC d/b/a Beaver Creek General Store #40-80131-0000 This is a renewal of a 3.2% Beer License in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. C. Ti Amo, Inc. d/b/a Ristorante Ti Amo #03-89678-0000 This is a renewal of a Hotel and Restaurant License in Eagle-Vail. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. Commissioner Runyon moved that the Board approve the Liquor Consent Agenda for March 24, 2009 consisting ofItems A-C. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Runyon moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Eagle County Air Terminal Corporation. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Air Terminal Corporation County Attorney's Office Representative 1. Approval of minutes of November 18, 2008 meeting; Sara Fisher is now the secretary. Mr. Runyon moved to approve the minutes of the November 18, 2008 meeting. Ms. Fisher seconded the motion. The vote was declared unanimous. 2. Concession Agreements: 3 03/24/09 Consideration for execution: Agreement for Operation of Pre-security retail Concession between Eagle County Air Terminal Corporation and News & Gift Shops International, LLC Mr. Anderson stated that the first item was the agreement for operation of retail operations. Last year the airport solicited interest for the space and negotiated the terms. The agreement chosen was with News and Gift Shops International, LLC. It is for an 8 year initial term with a two year possible extension. With the agreement there is a $250,000 investment in the terminal and a willingness to relocate their space as needed. Mr. Runyon recused himself from the file as he supplies retail products to this organization. Ms. Fisher asked that a change on page 23 be made to remove her as the president. She is aware that there was a lot of discussion before this went out to bid. She looks forward to the new operation. Mr. Montag moved to approve the agreement between Eagle County Air Terminal Corporation and News & Gift Shops International, LLC Ms. Fisher seconded the motion. The vote was declared unanimous. Ratify: Agreement for Operation of Shipping Services Concession between Eagle County Air Terminal Corporation and Vail VIP Services, Inc. Mr. Anderson stated that the operation started last Tuesday and they are doing some local advertising. They have had a very positive response. Ms. Fisher asked if the agreement continues into the next year. Mr. Anderson stated that the agreement runs through April 14 and was intended to be a trial basis to determine its success. They provide executive services as well and concierge type services. Mr. Runyon moved to approve the agreement between Eagle County Air Terminal Corporation and Vail VIP Services, Inc. Ms. Fisher seconded the motion. The vote was declared unanimous. 3. New Business; Ms. Fisher asked about closure dates for the airport. Mr. Anderson stated that the airport is entering into a construction and rehabilitation of the runway from April 15 through September 1, 2009. The taxiway will be open for smaller private aircraft. They are excited about United and American routes being added next fall and winter. The passenger numbers at the airport are only down by 2-3%. Compared to other airports this is a positive report. The parking lots will be closed effective Apri115th. Mr. Montag asked if the airport had created a web site with closure information. Mr. Anderson confirmed that this would be the case; www.eaglecountv/airport was the link. Mr. Runyon wondered which types of aircraft would not be able to land. Mr. Anderson stated that landing would be limited to B category aircraft, which could land at less than 120 knots, and having wing spans less than 79 feet. This information would be on the web site and listed nationally through their resources. Ms. Fisher stated that the tower would be open from 7 am to 7 pm throughout the summer season. She understood that the airport would lose at least two of the air traffic controllers at the airport, and they were trying to find some creative ways to retain people with housing assistance. She spoke about the $150,000 that the county had contributed for airport marketing. She wondered if it would be appropriate to vote and apply the $150,000 to the fall flight program. Mr. Treu stated that this would be a vote of the Board of County Commissioners. Mr. Runyon moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as the Eagle County Board of County Commissioners. Mr. Montag seconded the motion. The vote was declared unanimous. 4 03/24/09 Other Chairman Fisher spoke about the board's discussion with the Air Alliance Organization and their desire to fund the fall flight for the American Airlines. She indicated to staff that the board would like to move forward with the funding and that it would be included in the supplemental budget coming out in April. Commissioner Runyon believed it was appropriate and stated that it was at or near income neutral because of the funding mechanism. Citizen Input Chairman Fisher opened and closed Citizen Input, as there was none. Economic Stimulus Projects Update Tom Johnson, Public Works Mr. Johnson stated that the Governor's office would be distributing the energy funds for the state. He'll work with them to get the appropriate information to the Governor. Chairman Fisher believed that someone from the Governor's energy office would be giving an interview to TV8 to talk about the stimulus dollars. Commissioner Runyon wondered if this was strictly related to energy. Mr. Johnson stated that it's related to renewable energy. Commissioner Runyon wondered about bio mass projects. Mr. Johnson stated that there was a room in the E1 Jebel road and bridge shop ready for a boiler, but it was not on the list. Commissioner Runyon wondered if it could be added. He also asked about the recycle center. Mr. Johnson stated that they did not find a perfect fit for the recycling center so it was not added to the A list. He stated that the Department of Justice had allocated $31,595 to Eagle County to supplement the Justice Center project. The calculation was a combination of the population and criminal activity. Chairman Fisher spoke about the entire cost of the project and requested submission of the entire cost of the center. Commissioner Runyon agreed that the Justice Center fit the requirements well. He asked Mr. Johnson to find out how much money was in the fund and how the amount was determined. He felt that the total allocation of Colorado funding would indicate a larger portion for Eagle County. Mr. Johnson stated that 60% goes to the state, 40% to local agencies and the local agency total was about 11 million. Drew Dodd, president of the Eagle River Youth Coalition was in the audience and chose not to address the board. Planning Files There were none. eeting was adjourned until March 31, 2009. JfJ.D< f) ;;;~. Chairman 5 03/24/09