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Minutes 04/17/08 PUBLIC HEARING April 17 , 2008 Present: Peter Runyon Sara Fisher Am Menconi Bruce Baumgartner Bryan Treu Robert Morris Teak Simonton Kathy Scriver Chairman Commissioner Commissioner County Manager County Attorney Deputy County Attorney Clerk to the Board Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Executive Session There was none. Consent Agenda Chairman Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of bill paying for the week of April 14, 2008 (subject to review by the Finance Director) Finance Department Representative B. Approval of payroll for April 27, 2008 (subject to review by the Finance Director) Finance Department Representative c. Approval of the minutes of the Eagle County Board of Commissioners meeting for March 25,2008 Teak Simonton, Clerk & Recorder D. Task Order between Eagle County and the Vail Valley Medical Center for provision of prenatal care Jill Hunsaker, Health & Human Services E. Agreement between Eagle County and Northwest Colorado Legal Services Project for legal education Rebecca Larson, Health & Human Services F. Agreement between Eagle County and Joel Karr to provide mental health and family parenting services Sheri Mintz, Health & Human Services G. Agreement between Eagle County and the Resource Center of Eagle County to provide crisis intervention Rebecca Larson, Health & Human Services H. Intergovernmental Agreement between Greater Eagle Fire Protection District and the County of Eagle, State of Colorado, for fuel and maintenance service of fire department vehicles Fleet Services Representative I. Intergovernmental Agreement between Last Call Program of Colorado West Mental Health Center and the County of Eagle, State of Colorado, for vehicle maintenance service and fuel Fleet Services Representative J. Subdivision and Improvements Agreement for Two Rivers Village, Phase II I 04/17/08 County Attorney's Office I Engineering K. Subdivision and Improvements Agreement for Two Rivers Village, Phase III County Attorney's Office I Engineering L. Resolution Releasing and Substituting Collateral for Two Rivers Village, Phases II and III County Attorney's Office I Engineering M. Resolution Removing Plat Notes for Two Rivers Village Phases II and III County Attorney's Office I Engineering N. Resolution 2008-036 Final Release of Collateral and Termination of the Warranty Period for Two Rivers Village, Phase I County Attorney's Office I Engineering o. Agreement with Old Castle Southwest Group, Inc. DBA B& B Excavating for 2008 overlay project Road & Bridge Department Representative P. Resolution 2008-037 Real time Resolution for the approval of the Special Use Permit for B&B Hidden Valley, (Eagle County File No. ZS-00168) Jena Skinner-Markowitz, Community Development Q. Resolution 2008-038 Approval of the temporary Special Use Permit for an asphalt plant at B&B Carol Ann, (Eagle County File No. ZS-00169) Jena Skinner-Markowitz, Community Development R. Resolution 2008-039 Approval ofthe temporary Special Use Permit for materials washing at B&B Montgomery, (Eagle County File No. ZS-00170) Jena Skinner-Markowitz, Community Development s. Minor Type B Subdivision I Edwards Design and Crafts Center, PUD - Condominiums, First Supplement; The purpose of this plat is to re-subdivide the future development parcel, depict current location of units and common elements. (Eagle County File No. 5MB-00435) Terri Johnson, Community Development Chairman Runyon asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney recommended that items J-M be pulled from the consent agenda. Commissioner Fisher moved to approve the Consent Agenda, Items A-S, excluding items J-M. Commissioner Menconi seconded the motion. The vote was declared unanimous. Citizen Input There was none First Quarter Interest Report Karen Sheaffer, Treasurer Ms. Sheaffer presented the report. She stated that the numbers where a little up over last year. The cash balance was close to the same. She believes this is the beginning of hopefully a good year. 2 04/17/08 Commissioner Menconi moved to adjourn as the Board of County Commissioners and re-convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office APPLICANT: EVENT: REPRESENTATIVE: LOCATION: STAFF REPRESENTATIVE: Eagle River Watershed Council, Inc Community Pride Highway Cleanup 2008 Joe Macy, Event Manager 0001 Sporting Clay Road-Wolcott Kathy Scriver DESCRIPTION: The Eagle River Watershed Council, Inc is requesting a special events permit for their event honoring the volunteers who annually participate in the Community Pride Highway Cleanup. The event will be held on April 26,2008 at The Lazy J Ranch in Wolcott from II :30 a.m. to 2:30 p.m. In years past, this event has been held at the 4 Eagle Ranch in Wolcott. STAFF FINDINGS: * This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. * Public notice has been given by the posting of a sign in a conspicuous place on the premises on April 4, 2008, 12 days prior to the hearing. * No protests have been filed in the Clerk Office. * The applicant has provided proof of server training and an alcohol management plan. CONCERNS I ISSUES: None STAFF RECOMMENDATION: All findings are positive and staff recommends approval. DISCUSSION: Ms. Scriver presented the file and stated that staff had no concerns with the application. David Fulton from the Eagle River Watershed Council was present. Mr. Fulton spoke about the details of the highway clean up and the celebration following the cleanup at the Lazy J Ranch in Wolcott. Commissioner Menconi moved that the Local Liquor Licensing Authority approve the Special Events Permit for The Eagle River Watershed Council event held at the Lazy J Ranch on April 26, 2008, from 11 :30 a.m. to 2:30 p.m. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Menconi moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. 3 04/17/08 Work Session - Community Development Work Plan Presentation Keith Montag, Community Recorded Work Session - Genesis Airport Branding Justin Finestone, Communications Recorded Chairman Runyon was not present for the afternoon session Special Recognition - Crochet Club for Crime Victims' Rights Week Sheriff's Office Representative The Crochet Club "Happy Hookers", are making blankets for the Eagle County Sheriff's office. The blankets will be placed along with a stuffed animal in squad cars and taken to domestic violence incidents and children involved in accidents on the highway. They also crochet for the Safehouse as well as the Town of Avon and Town of Eagle police departments. So far, they have made about 37 blankets. Each blanket takes about 12 hours to complete. 144 hours of love that has gone into this project. SheriffHoy spoke. He thanked everyone for their participation and stated that the blankets and stuffed animals would really help children that have experienced traumatic situations. Commissioner Fisher introduced the club members. Bobbi Bade Dee Gleason Madeline Moos Robert Delarosa Gerrie Spinelli Ann McMillen Dorothy Esmail Betty Carter Anna Policastri Linda Carr Gotha Chadwick Commissioner Menconi thanked the group for their work with the Safehouse. Resolution 2008-040 Designating the week of April 20-26, 2008 as Earth Awareness Week. Community Development Representative Commissioner Menconi read the resolution into the record. Commissioner Menconi moved to approve resolution 2008-039 designating the week of April 20-26, 2008 as Earth Awareness Week. Commissioner Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanImous. 4 04/17/08 Yuri Kostick spoke about Earth Awareness Week. He stated that there would be an Earth Day celebration Saturday, April 19, 2008 on Broadway in Eagle. The celebration would include a tree planting effort in the Brush Creek Park, live music, events for children, and Commissioner Fisher would present the winner of the poster contest. Eagle County Environmental Initiatives and Programs Discussion Community Development Representative Mr. Palmer provided updates on the Eco-Build program and airport solar proposal. He stated that the current Eco-Build balance was $196,440. Commissioner Menconi wondered if some of the money from the Eco- fund could be used for xeriscape landscaping at the main campus. Mr. Palmer stated that the fund could only be used for energy efficiency and renewable energy projects in Eagle County with special consideration for low incomelaffordable housing projects and education/demonstration projects. He believes that low water xeriscape can be demonstrated to save energy and the landscaping project could be considered. Commissioner Menconi wondered ifthe Miller Ranch childcare facility was being considered for solar panels. Mr. Palmer stated that the he would like to submit a RFP for a solar system at that location. He believes the existing roof would be perfect for a retrofit. He spoke about the Eco-Build grant opportunities. He stated that program paid out $4,261 in incentives in 2007 for 3 projects that went beyond compliance. He spoke about the Eco-Build committee's recommendation to match the Holy Cross Solar incentive program. Commissioner Fisher asked about the $196,440 balance and wondered what period of time the money was received. Mr. Palmer stated that majority of the money came in the summer and fall of last year. He expects similar numbers this year. The majority of the money that went into the fund was from the snowmelt buyout option. Commissioner Fisher wondered if people were aware ofthe Eco-build opportunities and if the program was only available to residents of unincorporated Eagle County. Mr. Palmer stated that eventually the program would be available countywide. Commissioner Fisher asked if literature was available in the town planning departments. Mr. Palmer stated that he first wanted to make sure the board approved of the details before moving forward. He continued his presentation and spoke about the airport solar project. He stated that staff recommended moving forward with the Helios/3-Phases Energy Credit to take advantage of their existing Xcel renewable energy credit incentives. They would build it, pay for it, and own it, and then the county would only purchase the power used out of the system. Commissioner Fisher asked if the proposal would incorporate the Vail Valley Jet Center buildings. Mr. Palmer stated that it would depend on the design ofthe system and numbers. Commissioner Fisher asked ifhe was requesting any additional funding. Mr. Palmer stated that the power purchase agreements require no capital expenditures. He is excited about the project and potential for the project. Mr. Kostick stated that the project has many benefits. The financial piece is better than what the county is getting with standard energy. The program will go a long way towards the environmental goals and objectives of the county. Commissioner Menconi stated that many people are so strapped financially that they cannot afford some of these programs. He wondered if there would be ways to make the program more attractive for individuals with lower incomes. Mr. Palmer stated that some programs do not offer flexibility because the county is partners with state programs. He had not considered that issue. Commissioner Menconi understands the benefits of the program. Although this is a way to offset costs it takes the ability to spend thousands of dollars to do so. He doesn't believe many people in the middle to low income bracket can take advantage of the program. Commissioner Fisher stated that there are some energy efficiency programs available to low income families. She suggested moving forward with the program to get more information out there and get more people to participate in the program. She would like to see the airport solar project to move forward as quickly as possible. 5 04/17/08 Mr. Palmer stated that the largest hurdle in the airport solar project is getting an FF A approval. Commissioner Menconi stated that he would like to restructure the incentives differently for different income brackets. He would like to see more dollars brought into the program so if the program is a success, more people could then take advantage of it. Mr. Palmer agreed that the systems are expensive but cautioned the board about giving systems away free. He stated that he would be happy to look into the program incentives further and bring additional information back in a couple of weeks. Attest: / F 6 04/17/08