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Minutes 04/01/08 PUBLIC HEARING Aprill, 2008 Present: Peter Runyon Sara Fisher Am Menconi Bruce Baumgartner Bryan Treu Robert Morris Teak Simonton Kathy Scriver Chairman Commissioner Commissioner County Manager County Attorney Deputy County Attorney Clerk to the Board Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Executive Session There was none Consent Agenda Chairman Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of bill paying for the week of March 31, 2008 (subject to review by the Finance Director) Finance Department Representative B. Approval of payroll for April 10, 2008 (subject to review by the Finance Director) Finance Department Representative c. Approval of the minutes of the Eagle County Board of Commissioners meeting for March 11, 2008 Teak Simonton, Clerk & Recorder D. Resolution 2008-029 Approving the Amendment of Resolution No. 2007-120; Resolution Establishing Public Meeting days for the Eagle Board of County Commissioners for Fiscal Year 2008 County Attorney's Office Representative E. Agreement between Eagle County and Voorhis Associates, mc. for the provision of consulting services Sheriff s Department Representative F. Agreement between Eagle County and Vail Clinic, mc. DBA Vail Valley Medical Center for employee wellness program Nora Fryklund, Human Resources G. Agreement between Eagle County and the State of Colorado Department of Transportation for the Colorado Discretionary Aviation Grant for funding of the airport AlP 41 Rick Ullom, Facilities Management H. Resolution 2008-030 Concerning Appointment of James Dawkins, Dan Seibel, Tori Franks, Garratt Hasenstab and Greg Moffet to the Eagle County Planning Commission County Attorney's Office Representative I. Commercial lease between Gypsum Capital Partners LLC and Eagle County for day care space County Attorney's Office Representative 1 04/01/08 J. Resolution 2008-031 Approving a Special Use Permit for Cricket Communications Co-location Telecommunications Facility @ Trinity Baptist Church, (Eagle County File No. ZS-00159) Lisa de Graaf, Community Development K. Resolution 2008-032 Approving an Amendment to the St. Clare of Assisi Planned Unite Development (Eagle County File No. PDA-00062) Bob Narracci, Community Development L. Red Draw Deed Restricted Condominium Units, Phase 1; Minor Type B Subdivision. The purpose of the plat is to create 16 condominium units based on the conditions of the approval for the St. Clare of Assisi PUD. (Eagle County File No. 5MB-00430) Terri Johnson, Community Development Chairman Runyon asked the Attorney's Office if there were any changes to the Consent Agenda. Robert Morris, Deputy County Attorney stated that there were no issues. Commissioner Fisher moved to approve the Consent Agenda, Items A-L. Commissioner Menconi seconded the motion. The vote was declared unanimous. Citizen Input Barb Schierkolk, Eagle resident spoke. She spoke about the new addition to the Golden Eagle apartments. She stated that the exterior lights are on from dusk until dawn and light up her entire backyard. She believes this is light pollution and requested that dome style fixtures and lower watt bulbs be considered. Chairman Runyon stated that this is a concern and the matter should be addressed. Commissioner Fisher stated that as a member of the board she would be happy to take the matter to Tom Johnson, Public Works Director as well as the developer. Frank Lorenti, Minturn resident spoke. He recently started a petition drive in Minturn to overturn the annexation of the Ginn Development land into Minturn. The Minturn Town Council has stated that if Minturn does not annex in Ginn that Eagle County would be more than willing to take on this project. He asked if the county would approve the Ginn project as it stands today. Chairman Runyon stated that he appreciates Mr. Lorenti's motivation behind the question. If the Town of Minturn were not to annex, it would become Eagle County's legal obligation to deal with it. The county cannot pre-judge and would be doing a disservice to express an opinion for or against the project. Commissioner Menconi stated that citizen action groups are important to the community. He understands Mr. Lorenti' s frustration. He believes it is a scare tactic and if it came to the county, the county would try to work with the citizens of the neighboring communities. Commissioner Fisher concurred with Commissioner Menconi's earlier statements and stated that the county has responded to the proposal with concerns for water, wildlife habitat, trails, traffic, etc. The board would take into account all the concerns of both Minturn and Redc1iff if it were to take on the Ginn proposal. Chairman Runyon stated that Minturn and Redc1iff concerns would absolutely come to the forefront. It is unfortunate that the relationship between the towns and county commissioners has a long history of discord. He believes that is not the intention of this board and those days of conflict can no longer exist. Commissioner Menconi moved to adjourn as the Board of County Commissioners and re-convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. The vote was declared unanimous. 2 04/01/08 Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals A. The Boater Bar, LLC d/b/a Boater Bar This is a renewal of a Optional Premise License (stand alone) in Bond. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. B. Diamond Five, Ltd. d/b/a Coyote Cafe This is a renewal of a Hotel and Restaurant License in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. C. Daniel's Foods, Inc. d/b/a Mirabelle at Beaver Creek This is a renewal for a Hotel and Restaurant License in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. Commissioner Menconi moved that the Board approve the Liquor Consent Agenda for April 1 , 2008, consisting ofItems A-C. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Menconi moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. Work Session - Mid-Valley Master Plan Kris Aoki, Community Development Recorded Work Plan for Mid Valley Plan Task Completion Date Write up Term Sheet for BoCC - Work Session April 1, 2008 Brainstorm with RFVPC about the existing Mid Valley Community Area April 3, 2008 Plan - What's working, What's not, What they like, What they don't like - Why or Why not Take comments and determine which portions can be recycled and which By April 18, 2008 portions need to be redone Meet with RFVPC to reach agreement about the portions that are being May 8, 2008 revised or if we start from scratch Adopt resolution with a map clearly defining the Mid Valley planning By May 30, 2008 area Hold community meeting to define issues, opportunities, and constraints By May 30, 2008 in the Mid Valley Out of the community meeting, develop Community Advisory Committee By June 20, 2008 (CAe) - Send out invitations, duties and responsibility sheets to stakeholders for a first CAC meeting 3 04/01108 Meet with CAC in El Jebel By June 30, 2008 Meet with CAC in El Jebel By July 31, 2008 Meet with CAC in El lebel By August 3l, 2008 Have first draft of proposed Master Plan changes with Goals, Objectives By September 5, Character Areas, Policies and Bubble Maps (Three to Four Options) 2008 Update BoCC on the progress of the plan with a work session, including September 9,2008 the options developed by the CAC and comments from the RFVPC Meet with CAC in El lebel By September 12, 2008 Meet with RFVPC to discuss the options developed by CAC, amend the September 18, 2008 plan as necessary Take bullet points of plan and bubble plans to community open house- September 26,2008 two to three meetings Develop one overall draft plan based on community comments By October 10, 2008 Send draft plan out to referral agencies By October l7, 2008 Meet with CAC in El Jebel By October 31, 2008 Take one overall draft plan for consideration to the RFVPC November 6,2008 Amend plan as necessary based on RFVPC and referral agency comments By November 14, 2008 Update BoCC on the status of the plan November l7, 2008 fucorporate any BoCC comments By November 24, 2008 Take final plan back to the RFVPC December 4, 2008 Incorporate any final comments from RFVPC By December 18, 2008 Adoption of the plan by RFVPC January 8, 2009 Commissioner Menconi was not in attendance for the afternoon session Planning Files ZS-00164 - Jones Gulch 10th Mountain Division Hut Jena Skinner-Markowitz, Planning Department NOTE: ACTION: To be tabled to 6/17/08 The purpose of this Special Use Permit is to construct a new 10th Mountain Division backcountry location, known as "Jones Gulch" on Forest Service lands near Ski Cooper/Camp Hale. The new site will encompass approximately 113 of an acre and will contain two (2) new huts that sleep six (6) andlO persons for a total capacity of l6. This capacity is identical to all of the other huts owned and operated by 10th Mountain which allows linked hut trips of the same size groups. The applicants are in the process of concurrently amending their existing Special Use Permit from the Forest Service in order to include this new location under that permit as well. LOCATION: On Forest Service Lands between Ski Cooper and Camp Hale; Sl, 8S,80W.,39 degrees 23.238' N l06 degrees 16.345' W. Access is slated from Ski Cooper or at existing Tennessee Pass (Forest Service) trailhead. Commissioner Fisher moved to table File No. ZS-OO l64 - Jones Gulch 10th Mountain Division Hut until June 17,2008. Chairman Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unammous. 4 04/0l/08 PDSP-00027: ZC-00091 McCoy Creek Cabins PUD Jena Skinner-Markowitz, Planning Department NOTE: Tabled from 3/18/08. To be tabled. The purpose of this PUD Sketch/Pre1iminary Plan & Zone Change is to create a new residential PUD for a maximum of five (5) dwelling units on three (3) lots on an isolated 10 acre parcel which is surrounded by the Arrowhead PUD. LOCATION: This parcel, known as the Mann Parcel, is accessed from Cresta Road and is surrounded by the Arrowhead PUD, in Edwards. Sl5, T5S, R82W ACTION: Commissioner Fisher moved to table File No. PDSP-00027; ZC-0009l McCoy Creek Cabins PUD until April 29, 2008 Chairman Runyon seconded the motion. Of the two voting commissioners, the vote was declared unanimous. GIS Zone District Amy Keeley & Bob Narracci Adoption of GIS Zone District Overlay Maps as Eagle County's Official Zone District Maps. Beginning in 1998, Eagle County has expended extensive resources creating and implementing a comprehensive Geographic Information System (GIS). The primary function of GIS is to provide precise, detailed, digital mapping capabilities of various types of spatial data. One such form of spatial data is the Official Eagle County Zone Districts Overlay. The detail and accuracy of the digital GIS Official Eagle County Zone Districts map is far superior to traditional hand-drafting techniques that have been utilized since October 19, 1974 to create and maintain the Original Set of Vellum Zone District Maps. This request is to have the Board of County Commissioners find and determine that, operationally, Eagle County has been relying on the digital GIS Official Eagle County Zone Districts map since 2002. Additionally, it is requested that the Board find and determine that it is appropriate and timely to officially implement the digital GIS Official Zone District Maps and to archive the Original Set of Vellum Zone District Maps; effective immediately. DISCUSSION: Mr. Narracci requested that the board retire the old zone district parchments. The county is fortunate to have an innovative GIS system and thanks to the efforts of the GIS department, have a very accurate detailed zone district overlay. It is time to retire the hand-drafted maps and recognize the GIS overlay as the official zone district maps for Eagle County. Commissioner Fisher stated that she is amazed with the capabilities of the department and appreciates the contributions of all the employees in the department, past and present. Commissioner Fisher moved to approve resolution 2008-033, the formal adoption of the GIS Zone District Overlay Maps as the official zone district map for unincorporated Eagle County Commissioner Runyon seconded the motion. Of the two voting commissioners, the vote was declared unanimous. 5 04/01108 Resolution 2008-033 IN THE MATTER OF FORMALLY RECOGNIZING AND ADOPTING THE GEOGRAPHIC INFORMATION SYSTEM (GIS) ZONE DISTRICT OVERLAY MAP AS THE OFFICIAL EAGLE COUNTY ZONE DISTRICT MAP GOVERNING ALL LANDS LOCATED WITHIN THE UNINCORPORATED REGIONS OF THE COUNTY OF EAGLE, STATE OF COLORADO AND, TO FORMALLY RETIRE THE ORIGINAL SET OF HAND-DRAFTED VELLUM ZONE DISTRICT MAPS WHICH HAVE BEEN IN EFFECT SINCE OCTOBER 19, 1974. Attest: eeting was adjourned until April 8, 2008. 6 04/01108