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HomeMy WebLinkAboutMinutes 10/10/2000 PUBLIC HEARING OCTOBER 10, 2000 Present: Tom Stone Johnnette Phillips Michael Gallagher James Fritze Jack Ingstad Sara J. Fisher Chairman Commissioner Commissioner County Attorney County Administrator Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Executive Session Chairman Stone stated the first item on the agenda was an "Executive Session". Commissioner Gallagher moved to adjourn into an "Executive Session" to receive legal advice on the Adams Rib 1 041 application and a meeting concerning a Memorandum of Understanding with the Colorado River District. Commissioner Phillips seconded the motion. In discussion, Jim Fritze, County Attorney, stated the Board also needs to discuss the San Isabel litigation in their "Executive Session". Commissioner Gallagher included discussion on the San Isabel litigation in his motion. Commissioner Phillips concurred. Chairman Stone called for the question on the motion. The vote was declared unanimous. The time was noted at 08:47 a.m. Commissioner Gallagher moved to adjourn from the "Executive Session" and reconvene into the regular meeting. Commissioner Phillips seconded the motion. The vote was declared unanimous. The time was noted at 9:15 a.m. E911 Presentation to Mary Hoza Tom Stone welcomed members of the 911 Board and turned the presentation over to A.I. Johnson, Eagle County Sheriff. Sheriff Johnson stated Ms. Hoza has been a very important part of the Board. She is down to earth, makes good decisions and makes people stop to think about what they are doing. She has always been a person who cared about the Board. He hates to see her leave as she has been a valuable member and has made the Board successful in its endeavors. He stated this is an emergency system that provides safety to this community and Ms. Hoza has been a large part of that process. Commissioner Phillips thanked Ms. Hoza as well and echoed Sheriff Johnson's sentiments. She spoke to Ms. Hoza's support on the G1enwood Canyon Board also. Commissioner Gallagher stated he has been on both sides of 911. He stated the benefits to the County, the Community and the State at large is phenomenal. He thanked her for giving as much as she has to benefit that. Chairman Stone joined the Commissioners as they presented Mary Hoza with a lovely glass Eagle. Ms. Hoza stated she couldn't have done anything without her husband's support. She stated 1 10-10-2000 husband and family are much needed. She stated she worked with a very good Board. Consent Agenda Chairman Stone stated the first item before the Board was the consent agenda as follows: A) Approval of bill paying for week of October 10,2000, subject to approval by County Administrator B) Approval of the minutes of the Board of County Commissioners meeting of September 25,2000 C) Resolution 2000-140, concerning appointments to the Eagle County Fair Board D) Resolution 2000-141 conferring Power of Attorney upon the Attorney's Office to draw on Letter of Credit No. 6068 in the amount of$34,714.14, for the account of Archdiocese of Denver (for the warranty period for the Learning Center) drawn on US Bank to expire October 15,2000 E) Change Order No. 1 to the Agreement between Eagle County and Colorado Project Control for construction of a pilot facility at the Eagle County Regional Airport F) Line Extension Agreement with Mid-Valley Metropolitan District for the Tree Farm. Bob Loeffler, Deputy County Attorney, stated they have no changes to the agenda. Commissioner Phillips moved to approve the consent calendar as presented. Commissioner Gallagher seconded the motion. The vote was declared unanimous. Plat & Resolution Signing Chairman Stone stated there were no plats or resolutions for today's meeting. Transmittal of FY 2001 County Budget Jack Ingstad, County Administrator, stated the next item is the transmittal of the FY 2001 County Budget. Mr. Ingstad introduced Julie Snyder-Eaton and Robbie Arndt, Finance Department. He stated the process was fairly easy to do this year. He commended the budget department, the Board and spoke to the fact that after last years budget reduction, this year was easier. He spoke to the budget message and indicated that all of the Board's priorities have been funded. He reviewed various budget items. He spoke to the $75,000.00 set aside for fire fighting. He spoke to staffing and the cut last year. He stated this year there is a reduction of3.5 FTE's. He spoke to improved services by improved technologies. He stated the biggest line item is personnel with an 8.83% increase. That includes insurance going up about a million dollars as well as the desire to move employees to market. He spoke to different programs that are being funded by grants. He complimented the Board and staff for looking at ways of doing business better. He stated we are very healthy in the fund balance with it being increased. Chairman Stone asked if there is a rule of thumb for fund balances. Julie Snyder-Eaton stated there is a maximum and the County is within that limit. Jim Fritze stated the debt limit is set by State Statute. Mr. Ingstad stated the County has paid cash for most of its projects. He stated they are not incurring debt. They are adding new programs such as trails and youth coordination services. He spoke to emergency housing assistance being available. He stated they have those monies in Human Resources to take care ofthose situations. He spoke to the list of accomplishments and related this has been a successful year for the Board and staff. He read some of the accomplishments as follows: Operation of two Home Buyer Assistance Programs (Down Payment Assistance Program and the Mortgage Credit Certificate Program) Berry Creek 5th Housing Project under development with the Town of Vail 2 10-10-2000 - 63-20 Mountain Glen Apartment Project Development Section 8 Riverview Apartments Acquisition Section 8 Existing Rental Subsidy Program Adoption of the Comprehensive Housing Plan Completion of a Housing Needs Assessment Recreation Master Plan for the Berry Creek 5th, Miller Ranch and the Fairgrounds Parcels Update of the Edwards Area Community Plan Review and Comment on the White River Forest Plan Developmental Planning for the Tree Farm and the Berry Creek/Miller Ranch Parcels Completion of an Employee Benefits and Compensation Survey Creation of a Capital Improvements Committee with Citizen Representatives Creation of Human Resources Group Creation of a Critical Staffing Committee to evaluate staffing needs Digital data conversion of all land based records for inclusion in the Geographic Information System Digital date conversion of over 80% of County cadastral date Construction of a new Maintenance Service Center for Road & Bridge Department and ECO Completed Fairgrounds Arena area improvements Rehabilitation of Runway 7/25 and correction of line of sight issue at the Eagle County Regional Airport Implementation of a Pavement management System Revision of the Motor Pool billing system Major reconstruction of 4 miles of the Frying Pan Road Installation of over 1.5 miles of new guardrail on County Roads Organized a County wide Household Hazardous Waste Event Construction a new module for the Landfill Construction over 2 miles of trails in Edwards as part of County Core Trail system Enhances building permit review capability through outsourcing Implementation of a skill based compensation plan for inspectors within the Building Division Annual Earth Day Government Week Festivities Creation of Youth Conservation Corps Installation of Sheriff Video Conferencing to Blue Lakes building Upgrade main building phone system and design and build phone system for new Maintenance Service Center Created wire maps for all phone closets Significant level of software, and server upgrades throughout organization Transportation planning effort in Edwards Key involvement in Statewide transportation planning effort Completion of the RFRHA Corridor Investment Study Successful completion of financial and Assessor audits Reduction of Assessor appeals to 1987 levels Assessor Records availability on CD Rom and on our website Awarded certificate of achievement for excellence in financial reporting by Government Finance Officers Association of United States and Canada Outstanding Treasurer's Award for second year in a row Established a pet fostering program for pets with special needs or too young for adoption Reduced shelter intake without increasing pet abandonment through the implementation of a new pet surrender policy 3 10-10-2000 Reduced euthanasia rate at the Animal Control Facility Implemented a Senior Tax Work Off Program Requested proposals for an Assisted Living Facility Implemented the Rural Resort RSVP (Retired and Senior Volunteer Program) in conjunction with Summit County. Currently 250 volunteers are providing 3500 hours of volunteer service a month Implemented the Early Head Start program for low-income pregnant women and children 0-3 Initiated a Regional Consolidated Child Care Pilot program with Garfield, Lake, Pitkin and Summit Counties Relocated Senior programs in the Roaring Fork Valley to the Valley Pines Facility Expanded Senior program participation by 20% over 1999, with no increase in staffing and program budget Doubled the volunteer service capacity through Spirit of Eagle and RSVP to total 667 volunteers Exceeded child support enforcement goals for 7th straight year Recognized by the State Department of Human Services for a zero error rate in the Food Stamp Program Implemented a Child Care Provider Education Program through public health to train day care homes in the administration of medications and universal precautions Extended clinic hours and community screening activities for well child and immunizations to provide more family friendly and work sensitive hours Partnered with Rotary in the Eagle River Valley and other community heth organization to implement a Child Health Grant for Rotary International Partnered with Vail Valley medical Center, the Eagle County School District and other community youth agencies to conduct a community Youth Health Assessment Completed a Community Health Assessment Recorded a record number of births in Eagle County through out Vital Statistics Office Y2K Preparedness and associated emergency preparedness rodeo Improvements Purchased the Avon Annex Plat scanning capability in the Clerk & Recorder's Office Election ballot creation capability in-house Ability to support the Kids Voting Program in Eagle County Certification of the Clerk & Recorder as a certified Elections/Registration Administrator Recipient of national Association of Counties achievement awards. Mr. Ingstad again thanked the Board for their efforts. Chairman Stone thanked Jack for his compliments but more importantly for his efforts. He stated it is all the different departments in the County that make them look good. He spoke to the employee survey and asked if Mr. Ingstad could review that report so the Board might know what they should be looking for as it pertains to the budget. Mr. Ingstad stated that housing weighs heavily on the minds of all employees. Employees want to see a salary increase. People want to stay here and it reflects on the type of work and recognition. He stated there was overwhelming response from those who want to make this the best run County. Taking the salary information into consideration, Human Resources has identified that we are about 2.9% off market at this time. He spoke to the merit pool and the 3% being available for merit increases. He spoke to the other alternatives including the bridge payment. At the management meeting, when this was discussed, there seemed to be agreement to bring people to market. The Board has voiced a desire to be the best compensated County. He stated he doesn't want to mess with the insurance right now as it can cause a ripple effect among employees and our employees think that our benefits are great. Chairman Stone thanked Mr. Ingstad remarking employee compensation is one of the most 4 10-10-2000 hearings. He stated that will eliminate separate trips for court reporters as well. Commissioner Phillips stated there was some confusion on the Town of Eagle's Planning Members part. She stated she is annoyed by having to treat this different than any file before. She stated this does not seem to be looking out for the tax payers. She believes it is an extravagance. Mr. Powell stated the process is expedited and though they did receive notice they did not have enough time to prepare. He would like the Board to look at their planning process. He stated by looking at economy of scale, their request for consolidation should have been granted. Chairman Stone stated he appreciates the comments but the decision has been made. Commissioner Gallagher moved to adopt the Pre-Hearing Order for Adam's Rib, the Ranch, file number 1041-0033. Commissioner Phillips seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until October 16,2000. Attest: Clerk to the Bo ~~ . Chairman 6 10-10-2000 difficult challenges faced. Commissioner Phillips echoed her appreciation to staff, elected officials and department heads. She spoke to the cuts made last year. She stated it is not an easy process and is time consuming. She stated as long as it is balanced it is okay. She asked about the wire maps in all phone closets. Mr. Ingstad stated those are the data closets that handle the switches for the computer systems. He stated they not only matched the revenues to expenditures but have restricted funds and have increased the fund balance. He stated the list of accomplishments shown is above and beyond the call of duty and is our County's decision to do things better. Commissioner Gallagher expressed his gratitude to his fellow Commissioners and the employees. He suggested that what was presented is a major accomplishment. He spoke to the remainder of the process and that he looks forward to working on the compensation plan. He reiterated that the people who work in the County are our most important asset and he would like to do everything possible and affordable. Mr. Ingstad reminded the Board at 3:30 on the 23rd of October will be the first public meeting on the budget. The Board concurred to accept the information presented to them. Resolution 2000-142, Amendment 24 Chairman Stone presented Resolution 2000-142, opposing the adoption of Amendment 24, in the year 2000 General Election. He stated no comments are necessary but he would look to a motion. Commissioner Phillips stated that through discussion they have recognized that this is the right problem, but Amendment 24 is the wrong solution. She suggested working with the legislature will be more appropriate and more successful. Chairman Stone spoke to the vote taken last week within CCI and the vote was overwhelmingly against this amendment. He stated the Counties are not representing the special interests but understanding what is good for the local communities and what is not. Commissioner Phillips moved to approve Resolution 2000-142, opposing the adoption of Amendment 24, in the year 2000 General Election. Commissioner Gallagher seconded the motion. The vote was declared unanimous. Adams Rib, The Ranch, Pre Hearing Order Jim Fritze stated they have the proposed Pre-Hearing Oder for Adam's Rib, The Ranch, file numberl041-033. They have communicated that the Board would be considering this order and gave notice to the Attorney for the Applicant and the Attorney for the Town of Eagle. He spoke to the requirements for witness lists to be prepared and delivered no later than October 23, 2000. The hearing will being on October 31 st. On October 30th the Board will reset the hearing date if the Planning Commission has not completed its work. Commissioner Phillips asked ifthey are hearing these simultaneously? Mr. Fritze stated they will be heard separately. Willy Powell, Manager of the Town of Eagle, stated they would have appreciated the consolidation of these files. He stated regarding the schedule he questions why October 31st and November 1st were chosen if there was uncertainty about the Planning Commission moving forward. He stated the 1041 permit for the Ranch becomes null and void if the 1041 for Frost Creek is not approved. He spoke to the difficulty for staffing. He asked if those hearings could be held at a later date. Mr. Fritze stated by publication date this is scheduled October 30th but will be continued to October 31 st. He stated they are anticipating a longer hearing on Frost Creek based on the information they have received. He stated they provide some economy if there are witnesses that will testify for both 5 10-10-2000