HomeMy WebLinkAboutMinutes 08/23/99
PUBLIC HEARING
AUGUST 23,1999
Present:
Johnnette Phillips
Tom Stone
James Johnson, Jr.
James Fritze
Jack Ingstad
Sara 1. Fisher
Chairman
Commissioner
Commissioner
County Attorney
County Administrator
Clerk to the Board
This being a scheduled Public Hearing the following was presented to the Board of County
Commissioners for their consideration:
Consent Agenda
Chairman Phillips stated the first item to come before the Board was the consent agenda as
follows:
A) Approval of bill paying for week of August 23, 1999, subject to review by County
Administrator
B) Approval of payroll for August 26, 1999, subject to review by County Administrator
C) Approval of the minutes of the Board of County Commissioners meeting of August 9,
1999
D) Contract for the purchase of a farm tractor for the Eagle County Regional Airport from
Berthod Motors
E) Agreement between Eagle County and Aviation Systems Management, Inc. for
upgrading of the Eagle County Regional Airport localizer
F) Sign Change Orders 21,41,42,43,45,46 and 47 for the Grandstands Contract with
Evans Mendel Allison
G) Purchase Agreement between County of Eagle and Fairbanks Scales for the purchase
of an installed truck scale at the Eagle County Landfill
H) Removal of scrap tires from Eagle County Landfill
I) Baling and removal of white goods and scrap metal from the Eagle County Landfill.
J) Resolution 99-143 ratifying the extension of the comprehensive plan being developed
by the Roaring Fork Railroad Holding Authority
K) Contract with Peak Performance Copier and Supply for the purchase of a Savin
Combination Copier and Fax.
Chairman Phillips stated she had some corrections to the minutes. On the first page Nighthorse
Campbell is not with a K. On page three use Notice of Value instead of NOV.
Commissioner Johnson spoke to item G and the statement it will be accepted or rejected within
30 days. He asked if it is automatic acceptance.
Ron Rasnic, Eagle County Landfill, asked if that is for the scale.
Commissioner Johnson asked about disposal oftires and the charge for that disposal.
Mr. Rasnic stated they charge $4.00 each if the customer separates them from the other trash and
$6.00 each if they are not separated. Mr. Rasnic stated is costs the County $115.00 per ton to get rid of
them. He stated they get five to six thousand tires per year, half of those being on free days.
Commissioner Johnson asked about item I and the contractor not performing his duties. He
stated the way the contract is currently written it does not seem there is an incentive for the contractor to
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get the job done.
Mr. Rasnic stated it is difficult getting someone to do the work. It is based on faith.
Commissioner Johnson asked if it is the materials they don't remove within 60 days that the
County gets to keep or do they bring the other materials back.
Mr. Rasnic stated as he bails the material he takes it off.
On item K, Commissioner Johnson asked about the copier.
Commissioner Johnson thanked them for actually getting something for less than was budgeted.
Rita Woods, Health & Human Services, spoke to the copier stating it is a digital copier from
Savin. She stated it is a fairly new company who has been in business for twenty years.
Commissioner Stone asked about item E. He stated he would like a number for upgrading the
equipment rather than buying a new one.
Jim Elwood, Airport Manager, stated it would cost $50,000 to upgrade the old equipment plus
labor to install.
Commissioner Stone clarified it was $50,000 plus to upgrade and $67,000 for a new system.
Commissioner Stone moved to approve the consent calendar as presented incorporating the
changes made by Chairman Phillips to the minutes.
Commissioner Johnson seconded the motion. The vote was declared unanimous.
Plat & Resolution Signing
Scot Hunn, Planner, stated there were no plats or resolutions for the Board consideration.
Treasurer's Interest Report
Margo Painter, Deputy Eagle County Treasurer, presented the County interest report for the
second quarter. She was available for questions.
Commissioner Johnson asked about the portfolio balance of$51,000,000. He asked where they
would find that with the fund distribution worksheets and how that correlates?
Ms. Painter stated they did not provided the portfolio breakout but rather supplied the Board with
the fund distribution sheets. She stated there is another report that they usually provide which has the
treasury note. She stated if you take the $66,000,000 it includes the $15,000,000 for the maintenance
facility bond. She stated she can provide a report that identifies that.
Commissioner Johnson moved to accept the Treasurer's Report for the second quarter.
Commissioner Stone seconded the motion. The vote was declared unanimous.
The Board thanked Ms. Painter for the update.
Petitions to the Board of Equalization
Renee Black, Asst. County Attorney, presented the petitions to the Board of Equalization.
Present were Jody Caruthers, Eagle County Assessor, Mark Chapin, Deputy Assessor, and Lucy Grewe,
Attorney's Office.
Bruce Bair, Hearing Officer, was on the telephone via the Attorney's Office.
Commissioner Johnson asked to review docket #649 and 690 through 695, which are
stipulations.
Commissioner Stone asked to include 689.
Mr. Chapin stated #649 is the City Market in Eagle. He stated they agreed to adjust just over
10% which is standard and is very close to the actual valuation.
#689, Bell Tower Partners are really 10 second floor units that showed an increase of about 90%.
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It was an error caused in the computer change over. He stated the override went away and they have
adjusted each of these back where they should have been before the reappraisal.
Commissioner Johnson asked if that takes care of690 - 695 as well.
Mr. Chapin stated it does.
Commissioner Stone asked to look at docket numbers 594, 595, 651, 654, 702, and 770 on the
adjustment list.
Commissioner Johnson included 701 and 731.
Mr. Chapin stated 731 is a parcel they had supported a reclassification to contiguous, which
would have brought the assessment rate down. He stated Mr. Bair felt the actual value needed to be
adjusted down as well. Mr. Chapin stated he doesn't know why. It is still a building site.
Ms. Black asked if this has to do with being used as part of a lot or as vacant land on a separate
lot.
Mr. Chapin stated the petitioner believed it should be used with the room site. He stated they
weren't advocating a lower value.
#594, Mr. Chapin stated this is West Vail- Vail Das Shone. He stated Mr. Bair, using the
petitioners documentation, lowered the value.
Commissioner Johnson asked what it was based on.
Mr. Chapin stated on the income approach.
#595, Aspen Tile and Bath Gallery located in the Basalt Industrial Park. He stated this is mix
use property. In the confusion they sent a notice lowering the value. An investigation was done to find
75% of the second floor is being used as residential. He stated the property value should be higher.
Commissioner Johnson asked to pull 614 and 621.
#731 - Mr. Bair explained via telephone, he lowered the value as it was a contiguous lot and not
as a separate lot.
Mr. Chapin stated the Assessor had recommended not lowering it.
#651 is a single family home. They conducted an analysis and found the home suffers from
some obsolescence and listed for four years without a sale. They adjusted the price based on sales of
similar properties and on the recognized obsolescence.
#654 is the Hasan house at Beaver Creek. Mr. Bair chose to adjust it down to $8,600,000. The
petitioners agent must have had compelling information and Mr. Bair adjusted it accordingly.
Ms. Black, speaking for Mr. Bair stated the petitioner provided his own appraisal which was
somewhat convincing as super adequacy and the fact it is so different from others, that was the amount
he felt appropriate.
Mr. Chapin stated they have many super adequate homes. He believes the appraiser was working
with a number in mind. It is a 22,000 square foot home. The appraiser the petitioner hired used 7,500
and 11,000 square foot homes to compare it to. He stated there are some valid arguments, but he
believes the appraisal submitted was inadequate.
Chairman Phillips asked for the sale value.
Mr. Chapin stated it was out of foreclosure and sold for $5,000,000.
Commissioner Stone stated there have been considerable improvements made since the property
was sold.
Mr. Chapin stated they had a $9,000,000 sale on Forest Road which was a smaller house than the
Hasan house.
Commissioner Johnson asked if he wrote a check for $8,600,000 today ifhe would be able to
buy that house.
Mr. Chapin suggested more like $10,000,000. He made note of the appraisal submitted is dated
June 31 and of course there are not 31 days in June.
Commissioner Stone asked what they do.
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Ms. Black stated the Board would reject the adjusted value and accept the Assessor's valuation.
Chairman Phillips asked if the petitioner needs to be present to discuss the matter.
#701 Mr. Chapin stated this is Bridge Street - Covered Bridge, Inc., MacElroy being the agent.
It was adjusted down by the hearing officer as this is a basement remodel. They had applied a ground
floor rent in the estimated income approach. The hearing officer made his determination as such.
#702, Mr. Chapin stated that these are residential units on the second floor ofthe building. He
stated the hearing officer lowered the value based on the documentation.
Commissioner Johnson questioned a reduction of more than 50%.
Mr. Chapin stated the petitioner based it on sales in the area.
Commissioner Stone stated they reduced the land value and the improvement values by nearly
$6,000,000.
Mr. Chapin stated this is mixed use with part of the property being commercial. He stated the
total value of the building could have been $12,000,000. The adjustment is for the residential units as
the petitioner withdrew the appeal for the commercial. He stated all that is addressed on their paper is
the residential.
Commissioner Johnson suggested the commercial then needs to be subtracted out.
Mr. Chapin stated he will have to look at the records to get that number. He'll bring it back this
afternoon.
Mr. Chapin stated #770 is Plaza Lodge. He stated Mr. Bair reduced the valuation but he doesn't
know why.
Mr. Bair responded through Ms. Black asking ifthat is Christi Sports.
Mr. Chapin answered yes.
Ms. Black stated Mr. Bair stated there was a discrepancy as the Assessor's Office was using
projected rents and he used actual rents, which resulted in the lower valuation.
Mr. Chapin stated they use market rents which is standard.
Mr. Bair needed to do research.
Commissioner Johnson moved to continue this hearing to 1 :30 p.m. this afternoon.
Commissioner Stone seconded the motion. The vote was declared unanimous.
Commissioner Johnson moved to adjourn as the Board of County Commissioners and reconvene
as the Eagle County Air Terminal Board of Directors.
Commissioner Stone seconded. The vote was declared unanimous.
Commissioner Stone moved to adjourn as the Eagle County Air Terminal Board of Directors and
reconvene as the Board of County Commissioners.
Commissioner Johnson seconded the motion. The vote was declared unanimous.
Continuation of BOE Hearings
Commissioner Johnson stated he had reviewed the specifics on file #702.
Ms. Caruthers stated that is the hearing officers recommendation.
Commissioner Stone asked for a clearer understanding of the $2,000,000 adjustment.
Ms. Black stated Mr. Bair adjusted the residential portion for its age and the condition it is in
made it less valuable as it is over a commercial facility.
Commissioner Johnson spoke to the location and the fact they are located right in the heart of the
village, which is a selling point.
Commissioner Stone spoke to the fact it is a standard European type of arrangement.
Commissioner Johnson moved the Board approve Resolution 99-E-07 staying with the
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Assessor's recommendation on docket numbers #731, #702 and #654, the one in Beaver Creek.
Commissioner Stone seconded the motion. The vote was declared unanimous.
Commissioner Stone moved to adjourn as the Board of County Commissioners and reconvene as
the Local Liquor Licensing Authority.
Commissioner Johnson seconded the motion. The vote was declared unanimous.
Eagle River Ducks Unlimited
Earlene Roach, Liquor Inspector, presented a special events permit for Eagle River Ducks
Unlimited. She stated the event will be held September 18, 1999 from 5:00 p.m. to 1:00 a.m. at the
Eagle County Fairgrounds. This is their annual fund raising event. She stated this application is in order
and all fees have been paid. Staff recommended approval.
Wendy Sacks, applicant, was present for the hearing.
Commissioner Johnson asked about the licensed premises.
Ms. Roach stated it is the exhibit hall only and handed out a map
Ms. Sacks stated they will only have one door for entering and exiting. Bob Doyle and Andy
Clark will be running the bar and staff.
Commissioner Stone moved to approve a special events permit for Eagle River Ducks Unlimited
for September 18, 1999 from 5 :00 p.m. to 1 :00 a.m.
Commissioner Johnson seconded the motion. The vote was declared unanimous.
Beaver Creek Culinary Council
Earlene Roach presented a special events permit application for Red Tape Merchants
Association, dbalBeaver Creek Culinary Council. She stated this event will be held September 4th & 5th,
1999 from 10:00 a.m. to 8:00 p.m. at the Beaver Creek Plaza. She stated this application is in order and
all fees have been paid. Staff recommended approval.
Barbara Andrews, applicant, was present for the hearing.
Commissioner Stone suggested there have been several programs this summer and there were no
problems.
Ms. Andrews stated they have yet to encounter any problems.
Commissioner Johnson moved to approve a special events permit for Red Tape Merchants
Association, dbalBeaver Creek Culinary Council, for September 4th and 5th, 1999 from 10:00 a.m. to
8:00 p.m.
Commissioner Stone seconded the motion. The vote was declared unanimous.
Commissioner Johnson moved to adjourn as the Local Liquor Licensing Authority and
reconvene as the Board of County Commissioners.
Commissioner Stone seconded the motion. The vote was declared unanimous.
There being no further business to be brought before the Board the meeting was adjourned until
August 30, 99.
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Chairman
Attest:
Clerk to the Bo
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