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HomeMy WebLinkAboutMinutes 07/26/99 ,~ PUBLIC HEARING JULY 26, 1999 Present: Johnnette Phillips Tom Stone James Johnson, Jr. James Fritze James Hartmann Sara J. Fisher Chairman Commissioner Commissioner County Attorney County Administrator Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Phillips stated the first item is the consent agenda as follows: A) Approval of bill paying for week of July 26, 1999, subject to review by County Administrator B) Approval of payroll for July 29, 1999, subject to review by County Administrator C) Approval of the minutes of the Board of County Commissioners meeting of July 6 & 12, 1999 D) Petitions to the Eagle County Board of Equalization E) Resolution 99-E-2 appointing a referee for the 1999 County Board of Equalization F) Resolution 99-131 extending the time provision for the 1999 County Board of Equalization to conduct hearings and render decisions to September 17, 1999 G) Agreement between Jane Ford and the Eagle County Board of County Commissioners for Jane to act as Rodeo Secretary at the 1999 Eagle County Fair & Rodeo H) Agreement between Donna Dubois and the Eagle County Board of County Commissioners I) Agreement between Eagle Access Control and Eagle County Board of Commissioners for Eagle Access Control to provide security at the 1999 Eagle County Fair & Rodeo J) Agreement between Emma Lerman to act as judge for the 4-H and open class crafts on Wednesday, August 4 at 8:30 a.m. at the 1999 Eagle County Fair & Rodeo K) Contract between New Shoes and the Board of County Commissioners to provide entertainment for the 1999 Eagle County Fair & Rodeo L) Agreement between Campbell-Hansmire Sheep and Eagle County Commissioners for Campbell-Hansmire to provide 20 head of sheep for the mutton bustin event at the 1999 Eagle County Fair and Rodeo :. " M) Resolution 99-132 authorizing the Eagle County Clerk & Recorder to conduct the November 2, 1999 Election by mail ballot, in accordance with C.R.S. 1-7.5-101, et seq., the Mail Ballot Election Act N) Resolution 99-133 authorizing final release of collateral and termination of the warranty period for Snowbird Associates, releasing the assignment of Certificate of Deposit No. 26601 issued by Central National Bank and Trust Co. of Enid in the amount of $2,000 for road cut permit number 2408 0) Agreement between Burns Rodeo Company and the Eagle County Board of 1 07-26-1999 Commissioners for Burns rodeo Company to provide rodeo performances at the Eagle County Fairgrounds for the 1999 Eagle County Fair & Rodeo on July 30, 1999, August 5,6, 7 & 8, 1999. Commissioner Johnson asked about the rodeo secretary. Rich Cunningham, Facilities Management, explained the duties of the rodeo secretary. Commissioner Johnson stated he believes they need to look at the contracts closer as they all say entertainer and some of those are not. He questioned items J & L and the compensation portion. Mr. Cunningham stated there is no compensation unless a sheep is hurt or lost. He stated the applicant is providing a service. Chairman Phillips questioned the insurance. She asked if the County provides the insurance. Mr. Cunningham stated they are only providing a service and do not need insurance. Renee Black, Asst. County Attorney, explained item F, the extension resolution for the BOE hearings. She stated this resolution is just to allow extra time. Chairman Phillips read corrections to the minutes of July 6 & 12, 1999 as follows: The pages were not numbered on July 6, 1999 minutes. On the back of the first page it says Mr. Schrum explained the resolution contains the one going to the Town of Avon, then it says Chairman Phillips asked Jody Carruthers. She stated it was two separate items and the later regards item J on the consent calendar. Later on in the middle of the page it says Chairman Phillips asked about the Chief Appraiser, and it should say replacing the chief appraiser. On the next page, the Mr. Carter paragraph, Senator Knighthorse Campbell should be changed to Nighthorse Campbell. On the part talking about CIFGA, it is correct but on the back of that sheet itis SIFCA. On the next page, Mr. Fritze read 6.03.03 and it says get this from Ray and that did not happen. Commissioner Johnson stated it should read to be designed for 10 eqr's. On the back of that sheet, Commissioner Stone moved, she would like that motion cleaned up. Commissioner Johnson stated the conversation dealing with the 1041 appeal and staff comments does not capture the essence of the conversation. He recommended the Clerk listen to the tape and re-do this portion of the meeting. Chairman Phillips stated concerning the motion from Commissioner Stone, strike the word that in both places. She stated on July 12, 1999, page 2, middle of page, should say Commissioner Johnson was not present rather than he was not present. Commissioner Johnson stated in the middle of the 3cd page, Ms. Forinash stated it was appropriated in 1998 and was not carried forward into the supplemental. It should say it was not carried forward from the Finance Department. Chairman Phillips stated on page 4 Commissioner Johnson stated they have a lot on their plate right now and aske, it should be asked. On page 5 Commissioner Stone asked if there was additional information presented to the Board when this was first heard. Then it goes to Commissioner Stone moved to grant. She stated there needs to be an answer to that question. She stated rather than an idea of the number it should be an estimate ofthe number. Commissioner Johnson stated where it says;'that Commissioner Stone asked for additional information it should be Commissioner Johnson asked for additional information. Commissioner Johnson stated on page 6, Commissioner Stone stated this was a file that was tabled in his absence. It should read in Commissioner Johnson's absence. Chairman Phillips stated on page 15, it stated Commissioner Stone would like to abstain from voting unless it becomes necessary to split a tie vote, she would prefer the wording due to a tie vote or to break a tie vote. On page 17 it states Commissioner Johnson asked with the water augmentation plan where are they, strike the word are after the word they. On page 17 it states Chairman Phillips asked about storage, it should read water storage. 2 07-26-1999 Commissioner Johnson stated on page 17 in the middle, the line starts with consumptive use, should be reduced consumptive use which will increase the flows on the Eagle River. Commissioner Johnson stated further down the page it says Commissioner Johnson stated Eagle Park is diverting water into Eagle Park Reservoir and it should say diverting water into the Eagle River. On page 19, under number 10, it says the PUD is not consistent with master plan, it should say is consistent with master plan Jean Garren, Planner, commented the Eagle County Future Land Use Map was developed before Cordillera was developed. She stated there could not be that finding. Chairman Phillips stated that did not need to be changed then. She stated on page 22 concerning the charities, she would like that to read if the County is restricting the right to organize 2 tournaments, it bothers her as they have never requested that from any other entity. Commissioner Johnson stated further down the page it says Cordillera reserves the right to accept charities and it should read Cordillera reserves the right to choose the charities. It should go on to read, at least two of which must be local charities. Commissioner Johnson moved to approve the consent agenda as presented, amending the minutes of July 12, 1999 as stated and tabling the minutes of July 6, 1999. Commissioner Stone seconded the motion. In discussion, Commissioner Stone asked the changes be highlighted and returned to the Board. Chairman Phillips called for the question on the motion. The vote was declared unanimous. Plat & Resolution Signing Scot Hunn, Planner, presented the following plats and resolutions for the Board's consideration: 5MB-00162. Lot 19 (Ice Rink & Vilar Center Theater) Beaver Creek Subdivision. He stated this was a Minor "Type B" Subdivision, a three-dimensional resubdivision of Lot 19 to create two lots, Lot 19 A (Ice Rink I Plaza) and Lot 19 B (Vilar Center Theater), along with certain three-dimensional easements using vertical and horizontal dimensions. Mr. Hunn reviewed staff findings as follows: Pursuant to Section 5-290 (G) (1) ofthe Eagle County Land Use Regulations: 5-290 (G) (1) Standards for Type A and Type B Subdivision (G) Standards. The Board of County Commissioners and the Community Development Director shall consider the following in the review of a Type A Subdivision, a Type B Subdivision, and an Amended Final Plat. 1. Standards for Type A and Type B Subdivision. a. Access, potable water, and sewage disposal on the land to be subdivided are adequate; b. The plat does conform to Final Plat requirements and other applicable regulations, policies, standards, and guidelines; and c. No Improvement Agreement is applicable. Commissioner Stone asked what the net affect was of this subdivision. Mr. Hunn responded they are changing the configuration and going up and under the ice rink. Commissioner Stone moved to approve file number 5MB-OO 162, Lot 19, Beaver Creek Subdivision, Ice Rink. & Vilar Center Theater, incorporating staff findings. Commissioner Johnson seconded the motion. The vote was declared unanimous. 5MB-00185. Tract D. Bachelor Gulch Villaee. Filine No.3. He stated this was a Minor "Type B" Subdivision, a resubdivision of Tract D to create two lots, Lot D-l and Tract D, and to vacate and create certain easements. He reviewed staff findings as follows: 3 07-26-1999 Pursuant to Section 5-290 (G) (1) of the Eagle County Land Use Regulations: 5-290 (G) (1) Standards for Type A and Type B Subdivision (G) Standards. The Board of County Commissioners and the Community Development Director shall consider the following in the review of a Type A Subdivision, a Type B Subdivision, and an Amended Final Plat. 1. Standards for Type A and Type B Subdivision. a. Access, potable water, and sewage disposal on the land to be subdivided are adequate; b. The plat does conform to Final Plat requirements and other applicable regulations, policies, standards, and guidelines; and c. No Improvement Agreement is applicable. Commissioner Johnson moved to approve final plat file number 5MB-OOI85, Tract D, Bachelor Gulch Village, Filing No.3, incorporating staff findings. Commissioner Stone seconded the motion. The vote was declared unanimous. 5MB-00191. Tract U - Phase 1. Bachelor Gulch Villaee. Filine No.3 - Tracts. He stated this was a Minor "Type B" Subdivision, a resubdivision of Tract U - Phase I to create twelve (12) residential condominium units and related common elements to be known as Bear Paw Lodge - Phase I. He reviewed staff findings as follows: Pursuant to Section 5-290 (G) (1) ofthe Eagle County Land Use Regulations: 5-290 (G) (1) Standards for Type A and Type B Subdivision (G) Standards. The Board of County Commissioners and the Community Development Director shall consider the following in the review of a Type A Subdivision, a Type B Subdivision, and an Amended Final Plat. 1. Standards for Type A and Type B Subdivision. a. Access, potable water, and sewage disposal on the land to be subdivided are adequate; b. The plat does conform to Final Plat requirements and other applicable regulations, policies, standards, and guidelines; and c. No Improvement Agreement is applicable. Commissioner Stone moved to approve final plat file number 5MB-00191, Tract U, Phase I, Bachelor Gulch Village, Filing No.3, Tracts, incorporating staff findings. Commissioner Johnson seconded the motion. The vote was declared unanimous. Resolution 99-134. ZS-380-95. Carol Ann Gravel Pit Permit to Proceed. He stated this was a resolution to approve the Permit to Proceed with Gravel Extraction and Processing at the Carol Ann Gravel Pit. The Board considered this file on July 12, 1999. Commissioner Johnson moved to approve Resolution 99-134, ZS-380-05, Carol Ann Gravel Pit Permit to Proceed. Commissioner Stone seconded the motion. The vote was declared unanimous. Resolution 99-135. G-00008. Variance from Improvement Standards for Edwards Cemetery Road. He stated this was a resolution to approve the Variance Permit from the Improvements Standards of Section 4-620.J, Section 4-620.D and Appendix C of the Eagle County Land Use Regulations, to relocate, and construct a new Edwards Cemetery Road. The Board considered this file on June 1, 1999. Commissioner Stone moved to approve Resolution 99-135, G-00008, Variance from Improvement Standards for Edwards Cemetery Road. 4 07-26-1999 Commissioner Johnson seconded the motion. The vote was declared unanimous. Resolution 99-136. VIS-OOOl. Variance from Improvement Standards for Fair~rounds Road. He stated this was a resolution to approve the Variance Permit from the Improvements Standards of Section 4-620.J, Section 4-620.D and Appendix C of the Eagle County Land Use Regulations for the portion of Fairgrounds Road to be reconstructed from Wapiti Road to a point approximately 1500 feet to the east near the entrance to "Fishing is Fun". The Board considered this file on June 1, 1999. Commissioner Johnson moved to approve Resolution 99-136, VIS-0001, Variance from Improvement Standards for Fairgrounds Road. Commissioner Stone seconded the motion. The vote was declared unanimous. Resolution 99-137 VIS-0003. Variance from Improvement Standards for Cordillera Filings 35 & 36.. He stated this was a resolution to approve the Variance Permit from the Improvements Standards of Section 4-620.1, Section 4-620.D and Appendix C of the Eagle County Land Use Regulations for the following roads in Cordillera Filings 35 & 36: Summit Trail, Webb Peak, New York Meadows, Pine Marten Way, and Stagecoach. The Board considered this file on June 28, 1999. Commissioner Stone moved to approve Resolution 99-137, VIS-0003, Variance from Improvement Standards for Cordillera, Filings 35 & 36. Commissioner Johnson seconded the motion. Commissioners Stone and Phillips voting aye and Commissioner Johnson abstained as he was not present to hear the application. PDA-OOOl9, Cordillera Subdivision Jean Garren stated when the Board approved file number PDA-00019, Cordillera Subdivision, they had moved for a resolution signing on this day, however, staff did not receive the final PUD Document that was necessary in time for the Board to review that document for today's hearing. She stated that document has now been received and is on the agenda for August 2, 1999. Commissioner Johnson moved to table the Resolution for file number PDA-00019, Cordillera Subdivision to August 2, 1999. Commissioner Stone seconded the motion. The vote was declared unanimous. G-00007, Equestrian Easement Vacation John Vengrin, Engineering Department, presented file number G-00007, Equestrian Easement Vacation on Lot 5, re-filing of Lots 25 - 29, Aspen Mesa Estates, First Filing. He stated this was a petition for the vacation of an equestrian easement on Lot 5 in the Re-filing of Lots 25-29 of Aspen Mesa Estates, First Filing. Under the Eagle County Land Use Regulations, the equestrian easements are considered to be public and are therefore subject to the requirements of Section 5-2200 Public Way and Easement Vacations. On December 30, 1989, the Aspen Mesa Homeowners Association in the "Third Amendment to Reorganization and Amendment of Deed Restrictions for Aspen Mesa Estates" abolished all areas designated as "green areas" and "equestrian easements" on the recorded plat of Aspen Mesa Estates, First Filing. This document was recorded with the Eagle County Clerk and Recorder under reception No. 455701 on August 9, 1991 and is attached to this report. Mr. Hamberg wishes to formally vacate the equestrian easement on Lot 5 in order to take full advantage of the topography of the site, and avoid the boulder field portion of the lot. Mr. Vengrin reviewed referral responses as follows: 5 07-26-1999 Holy Cross Energy: Jeffrey A. Franke, Staking Engineer for Holy Cross Energy responded with a letter dated May 3, 1999 requesting that Holy Cross Energy "...retain a ten foot easement paralleling the west property line." The letter is attached to this Staff Report. Eagle County Attorney: Renee Black of the Eagle County Attorney's Office responded to my request for information regarding the request for a utility easement by Holy Cross Energy. She concurred with my conclusion that if there is no utility easement in place, the County cannot reserve one as part of this vacation. A copy of the e-mail dialog is attached to this Staff Report. County Surveyor: Bradley D. Peterson, Deputy County Surveyor from Johnson, Kunkel, & Associates, Inc. responded with a letter dated May 28, 1999 noting that the legal description provided does not describe all of the Equestrian Easement on Lot 5. The letter is attached to this Staff Report. Staffhas no major concerns regarding the vacation ofthe equestrian easement as requested by Mr. Hamberg. However, two issues remain to be resolved. Utility Easement Holy Cross Energy has requested that a ten foot easement be retained along the west property line. Staff is unable to verify the existence of a utility easement in that location. Staff recommends that Eagle County forego action on this request since it is a matter between the owner of Lot 5 and the utility company. Legal Description Staff recommends that the legal description of the equestrian easement on Lot 5 proposed for vacation be revised to include the portion of the equestrian easement that overlaps the Private Access and Utility Easement. Mr. Vengrin reviewed staff findings as follows: 1. The applicant has filed a petition for a Vacation of Equestrian Easement in conformance with the requirements of Section 5-2200. 2. Proper Public Notification for the petition has been issued in conformance with Section 5- 2200.BA.a and the petition is ready for consideration by the Eagle County Board of County Commissioners. 3. The petition has demonstrated the vacation request to be in the general interest of the public's health, safety, and welfare, not to be in violation oflaw, and to be in compliance with the Land Use Regulations, and the Master Plan. Staff recommended approval of this petition for vacation of the equestrian easement on Lot 5 of the Re-filling of Lots 25-29 of Aspen Mesa Estates, First Filing, with the condition that the legal description be revised to include the portion of the equestrian easement on Lot 5 that overlaps the Private Access and Utility Easement. Commissioner Johnson questioned if it is a public or private access. Mr. Vengrin stated it is a private easement. He stated the equestrian easement is public. He re- read staffs recommendation.. He stated the Roaring Fork Planning Commission has recommended approval of this application. Commissioner Johnson moved to approve file number G-00007, Equestrian Easement Vacation on Lot 5, Re-filing of Lot 25 - 29, Aspen Mesa Estates, First Filing, incorporating staff findings and with the condition the legal description be revised to include the portion of the equestrian on Lot 5 that overlaps the private access and utility easement. Commissioner Stone seconded the motion. The vote was declared unanimous. AFP-00068, Aspen Mesa Estates, Lot 5 Jean Garren presented file number AFP-00068, Aspen Mesa Estates, Lot 5. She stated This Amended Final Plat, vacating that portion of an equestrian easement along the westerly property boundary of Lot 5, supports and supplements Easement Vacation File No. G-00007. She recommended the Board approve the final plat but not sign it until the revised legal description is received. She spoke 6 07-26-1999 to referral responses as follows: Eagle County Engineer: The Engineer had no comments and has prepared File G-00007 to vacate the public easement Eagle County Surveyor: The Surveyor had four comments which have been addressed. Eagle County Assessor: The Assessor had no comments. Ms. Garren reviewed staff findings as follows: Pursuant to Section 5.290.B.3. Amended Final Plat of the Eagle County Land Use Regulations: (a) The proposed Amended Final Plat IS part of a previously approved Final Plat. (b) The proposed amendment to the Final Plat IS NOT INCONSISTENT with the intent of the Final Plat. (c) The proposed amendment to the Final Plat DOES NOT adversely affect adjacent property owners (d) The proposed amendment to the Final Plat DOES NOT create a new lot or lots. Pursuant to Section 5.290.C.1. Initiation of the Eagle County Land Use Regulations: a. Final Plat. The final plat of the proposed amendment IS in conformance with Final Plat requirements. b. Zoning. The land included within the proposed amendment IS properly zoned for the proposed use, AND conforms with existing zoning on the property. c. Access. All lots HAVE demonstrated legal and physical access to a public street or rights-of- way by conventional vehicle. d. Water Supply. All lots HAVE demonstrated the existence of a legal, physical, adequate and dependable water supply for each lot. e. Waste Water Disposal. All lots HAVE demonstrated the existence of a waste water disposal system, or other lawful means of disposing of human wastes, which complies with all applicable public health laws. f. Fire Protection. Each proposed lot HAS DEMONSTRATED adequate fire protection. g. Hazards. Satisfactory evidence EXISTS that all site conditions associated with the subdivision will not create hazards and all lots will contain safe, adequate building sites. h. Site Plan. A Site Plan is not required. i. Agreements. A "Subdivision Improvements Agreement," off-site road improvements agreement or other agreement IS NOT required. j. Restrictions. A copy of the protective covenants, declaration, party wall agreements or other restrictions placed on the subdivision HAS BEEN previously recorded in the office of the Clerk and Recorder. k. Schools. It has been demonstrated that all applicable school land dedication or cash-in-lieu requirements HAVE been satisfied. 1. Adjacent Property Owners. All present property owners of pubic record HAVE BEEN notified. Pursuant to Section 5.290.G.2. Standards for Amended Final Plat of the Eagle County Land Use Regulations: a. Adjacent Property. The proposed amendment to the Final Plat DOES NOT adversely affect adjacent property owners. b. Final Plat Consistency. The proposed amendment to the Final Plat IS CONSISTENT with the intent of the Final Plat. c. Conformance with Final Plat Requirements. The Amended Final Plat proposed DOES CONFORM to the Final Plat requirements and other applicable regulations, policies and guidelines. d. Improvements Agreement. The adequacy ofthe proposed improvements agreements and/or 7 07 -26-1999 off-site road improvements agreement or other IS NOT required. e. Restrictive Plat Note Alteration. If the amendment is an alteration of a restrictive plat note at least one of the following criteria must be met: That the area for which the amendment is requested HAS NOT changed or is changing to such a degree that it is in the public interest to encourage a new use or density in the area; or That the proposed amendment IS necessary in order to provide land for a demonstrated community need. Commissioner Stone moved to approve number AFP-00068, Aspen Mesa Estates, Lot 5, incorporating staff findings authorizing the Chairman to sign the plat once an adequate legal description has been submitted. Commissioner Johnson seconded the motion. The vote was declared unanimous. AFP-00072, Amended Final Plat, Bachelor Gulch Village Scot Hunn presented file number AFP-00072, Amended Final Plat for Tracts C & D and Daybreak Ridge Road, Bachelor Gulch Village, Filings 2 & 3. He stated this was an Amended Final Plat to change the size and shape of Tracts C & D and to realign Daybreak Ridge Road (Tract AA - 1) in Lower Bachelor Gulch Village. Daybreak Ridge Road will be moved to the north, thus increasing the size of Tract D and decreasing the size of Tract C. He reviewed the referral responses as follows: Engineering Provide information that Section A-A on Sheet 8 of the construction drawings complies with FHW A Steel Backed Timber Guardrail Standard. (This comment has been satisfactorily addressed). The opinion of probable cost of $370,082.00 is acceptable for use in the implementation of an SIA. Assessors No Comment. Surveyor Title should be reviewed. Dimension "L9" does not appear in tables. Dimension "C8" does not match "record". Mr. Hunn read staff findings as follows: Pursuant to Section 5-290 - Minor Subdivisions of the Eagle County Land Use Regulations, the following findings are made: a. The proposed amendment does NOT adversely affect adjacent property owners. b. The proposed amendment IS consistent with the intent of the Final Plat. c. The proposed amendment DOES conform to the Final Plat requirements and other applicable regulations, policies and guidelines. d. The proposed improvements agreement IS adequate and no off-site road impacts were applicable. e. The amendment is NOT an alteration of a restrictive plat note. Commissioner Johnson moved to approve file number AFP-00072, Amended Final Plat, Bachelor Gulch Village, incorporating staff findings. Commissioner Stone seconded the motion. The vote was declared unanimous. Completeness Hearing, Edwards Station LLC Ray Merry, Environmental Health Officer and Tambi Katieb, Environmental Health, presented the completeness hearing for Edwards Station LLC. He stated the action that will be requested from the 8 07-26-1999 Board is to determine completeness of a 1041 Permit application and to estimate associated processing fees. Edwards Station, L.L.C. has submitted a 1041 Permit application for the construction of a major extension of domestic water and sewage treatment systems for the Edwards Station development located in Edwards. He stated Staffhas reviewed the above referenced application and has found it to be complete. Staffhas tentatively scheduled the hearings for the Planning Commission and Permit Authority on September 1, 1999 and September 13, 1999 respectively Estimated fees for the above referenced 1041 Permit application are as follows: Community Development Staff 15 Hrs @ $42.50 = $ 637.00 Engineering Staff 5 Hrs @ $42.50 = $ 212.50 Attorney Staff 8 Hrs @ $75.00 = $ 600.00 TOTAL = $1,449.50 Commissioner Stone moved the Board accept the application, submitted by Edwards Station, L.L.C. for the construction of a major extension of domestic water and sewage treatment systems for the Edwards Station development located in Edwards, as complete. The estimated fee to process this application is $1,449.50 and may be altered to cover the actual cost of review and public hearings. Commissioner Johnson seconded the motion. The vote was declared unanimous. Presentation of the FY 1999 Audit Report Chris Sasse, Finance Department, introduced Mike Nelson, CPA with Chadwick, Steinkirchner, Davis & Co., P.C., presented the FY 1998 Audit Report. Mr. Nelson stated they report to the Commissioners rather than management due to their hiring coming from the Commissioners. He stated their objective is to report to the Board on what management has done throughout the year. Mr. Nelson reviewed the highlights for the Board. He stated the Board has a comprehensive audit report which will be required for everyone in about three to four years. He stated there were four new funds last year all having to do with housing. He stated they moved the insurance reserve fund and the E911 fund to more appropriate fund types. He stated the only complications were Lake Creek because of how large they are. He stated the E911 fund moved from an agency fund to a County fund. He stated the financial statements do have an introductory statement that highlights some of the things that happened last year. He reviewed some of the reports in the documents. He stated there are audit reports on the federal financial assistance, which indicate there were no findings. He stated the fund balances are very healthy in Eagle County which a lot are due to growth and the good things that have been happening here. He pointed out there were no budget violations during the past year. He stated the County received 3.8 million dollars from the Federal Government and that is what requires a single audit, which is included in these financial statements. Chairman Phillips asked if everyone received the comments regarding any concerns in their departments. Jack Ingstad, County Administrator, stated those items will be discussed at a later date but all departments have received their letter. Mr. Nelson stated over the period of the last four years they have looked at each department within the County. 9 07-26-1999 Commissioner Johnson questioned the Bellyache Ridge special assessment and how short it was going to be. Mr. Nelson stated he believes he included that amount in the management letter. He stated presently $31,000.00 is left due on the assessment and on page 80 it shows assessments remaining to be received is $11,000, which means it will be approximately $20,000 short. Commissioner Johnson stated as far as computer security, it recommends the log be reviewed on a weekly basis. He questioned why it was not being recommended for reviewing unauthorized access on a daily basis. Mr. Nelson stated he is not sure if the report comes out on a daily basis. He stated right now nothing is being done on this issue. Commissioner Johnson stated if you are having unauthorized access it would be better to find out about it right away rather than waiting a week. Mr. Nelson stated daily would be good if you had the staff to do that. The Board thanked Mr. Nelson for his report. Commissioner Stone moved to adjourn as the Board of County Commissioners and reconvene as the Local Liquor Licensing Authority. Commissioner Johnson seconded the motion. The vote was declared unanimous. Rendezvous Bar & Grill Earlene Roach presented a modification of premises for Beaver Creek Food Services, Inc., dba/Rendezvous Bar & Grill. She stated the applicant is proposing to split their optional premises into two separate optionals to gain better control of the premises. This application is in order and all fees have been paid. The Sheriff's Office reports no complaints or disturbances during the past year. Staff recommends approval. Commissioner Johnson questioned the two optionals. Commissioner Stone asked if the original was the large area and if the management of this area was the reason. Karen Novotny, representing Vail Associates, was present for the hearing. She stated when the small area is turned on it would allow people to walk through the larger area with their own drinks. Currently that area has to be monitored closely. She introduced Tom Guthrie, manager ofthis area. Commissioner Johnson stated he understands what the applicant wants to do with the license but does not understand why. Mr. Guthrie stated splitting the optional gives them better control of the smaller area. Ms. Novotny stated they are trying to lower the risk as they are concerned with those individuals who are wandering through their premise. Commissioner Johnson moved to approve the modification of premises for Beaver Creek Food Services, Inc., dba/Rendezvous Bar & Grill. Commissioner Stone seconded the motion. The vote was declared unanimous. Edwards Business Association Earlene Roach, Liquor Inspector, presented a special events permit for Edwards Business Association. She stated the events will be held on August 14 & 28, 1999 from 11 :00 a.m. to 7:00 p.m. on the 14th and 9:00 a.m. to 6:00 p.m. on the 28th. She stated these events will be located in the Village Center behind Stop and Save. This application is in order and all fees have been paid. Staff recommended approval. 10 07-26-1999 Laurie Asmussen, Event Manager, stated the 14th is the American Music Festival and the 28th is Harvest Fest. Commissioner Stone moved to approve a special events permit for Edwards Business Association for August 14 & 28, 1999 from 11 :00 a.m. to 7:00 p.m. on the 14th and 9:00 a.m. to 6:00 p.m. on the 28th. Commissioner Johnson seconded the motion. The vote was declared unanimous. Beaver Creek Culinary Council Earlene Roach presented a special events permit for Red Tape Merchants Association, dba/Beaver Creek Culinary Council. She stated these events are August 14 & 15, 1999 from 10:00 a.m. to 6:00 p.m. This event will take place in the Beaver Creek Plaza. This application is in order and all fees have been paid. Staff recommended approval. Allison Kabel, Beaver Creek Culinary Council, handed the Board a map showing the security positions and explained the number of security officers on duty at one time will be 14. Commissioner Johnson moved to approve the special events permit for Red Tape Merchants Association, dba/Beaver Creek Culinary Council, for August 14 & 15, 1999 from 10:00 a.m. to 6:00 p.m. Commissioner Stone seconded the motion. The vote was declared unanimous. Splendido at the Chateau Earlene Roach presented a renewal of a hotel & restaurant license for Vista Hospitality, Inc., dba/Splendido at the Chateau. This application is in order and all fees have been paid. The Sheriff s Office reports no complaints or disturbances during the past year. Staff recommended approval. David Walford, manager, was present for the hearing. Commissioner Stone moved to approve the renewal of a hotel and restaurant license for Vista Hospitality, Inc., dba/Splendido at the Chateau. Commissioner Johnson seconded the motion. The vote was declared unanimous. Commissioner Stone moved to adjourn as the Local Liquor Licensing Authority and reconvene as the Board of County Commissioners. Commissioner Johnson seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until August 2, 1999. C! \~ 1lM-t~/A A'-./ ~ --T~ Attest: Clerk to the Board 11 07-26-1999