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HomeMy WebLinkAboutMinutes 12/30/96 ..... .~ Wi BOARD OF COUNTY COMMISSIONERS - EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 PUBLIC HEARING DECEMBER 30, 1996 Present: George "Bud" Gates Johnnette Phillips James Johnson, Jr. Jim Hartmann Sara J. Fisher Chairman Commissioner Commissioner County Administrator Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Consent Calendar Chairman Gates stated the first item on the agenda was the consent calendar as follows: A) Approval of bill paying for week of December 30, 1996, subject to review by County Administrator B) Approval of payroll for January 2, 1997, subject to review by County Administrator C) Contract between Eagle County Department of social Services and Eagle County Nursing Service to provide translation services on an hourly basis in the Basalt and Avon satellite offices D) Skyline Six Area Agency on Aging, notification of grant award to provide transportation and homemaker services to Eagle County senior citizens per Older Americans Act Title III E) Authorizing the final release of collateral and termination of the warranty period for Sopris View Apartments, parcels IV and V - Resolution 96-162 F) Approval of bid for the Official Eagle County Newspaper G) Assignment of Certificate of Deposit for Western Slope Utilities, road cut permit number 2374 H) Fourth Amendment to Agreement between Alan Richman Planning Services and Eagle County, extending term of contract I) Agreement for professional services for GIS Implementation Study J) Intergovernmental Agreement between Eagle County and Town of Minturn for animal control servIces K) Intergovernmental Agreement between Eagle County and Town of Red Cliff for animal control servIces L) Intergovernmental Agreement between Eagle County and Town of Eagle for animal control services M) Intergovernmental Agreement between Eagle County and Town of Basalt for animal control services N) Intergovernmental Agreement between Eagle County and Town of Vail for animal control services 0) Proposed Intergovernmental Agreement between Eagle County and Town of Gypsum P) Resolution 96-161, concerning appointments to the Eagle County Regional Transportation Authority Q) 1997 salary options plan, Eagle County Social Services. Bob Slagel, Animal Control Director, suggested they pull item 0 which is the IGA with the Town of Gypsum. He stated he has not received the signed contract back and will not get it before January 15, 1997. He has received a letter asking for continued service through that date. Commissioner Johnson asked about the changes they are proposing. Mr. Slagel explained the changes saying one change would be to make it for six months. Commissioner Johnson stated he's not interested in six month contracts. Commissioner Phillips asked about increases. Mr. Slagel stated there will be an increase in six months as well. Mr. Slagel stated they would like to receive more information. He said Staff is recommending they accept it for two reasons, one they can get a rejoiner in July and charge accordingly. He stated we have the ability to cancel the contract at any time. Commissioner Johnson stated he still doesn't feel comfortable with a six month contract and doesn't want to set a precedent. Mary Jo Berenato, Deputy County Attorney, asked what is the issue. 1 Mr. Slagel stated the issue is they don't want to commit to an annual contract with a 30 day out even though the six month contract will have the same 30 day clause. Commissioner Phillips stated this would give a chance to change the fee, but thirty days is thirty days. Mr. Slagel stated ifthey come back for renewal in July the fee will increase. Commissioner Phillips suggested they may be trying to get their own enforcement and perhaps they can do it in six months. Mr. Slagel stated he is asking it be tabled but he is also asking ifthey can continue into January with the fees to be paid by the Town of Gypsum. Commissioner Johnson stated there is no reason to consider the extension if they are going to come back with a six month contract. Commissioner Phillips suggested ifthey are up do date and continue to pay into January, they should be given the opportunity to meet. Mr. Slagel further explained the conversations with the Town of Gypsum. Jack Ingstad, Public Information Officer and Assistant County Administrator, stated they made it clear to the Town of Gypsum they needed to provide assurance that they intend to sign the contract on the 15th, if they want us to continue to provide service between now and then. Ms. Berenato asked if we have received any money to pay to January 15. She stated payment should be done in advance if there is no contract. She stated if the Board is going to extend it to January 15, they should request payment in advance. Commissioner Johnson asked about the correspondence. Mr. Slagel explained the letters he has received and written. Chairman Gates stated they know as well as we do the contract expires 12/31/96. He feels that should be the end of it until they make other arrangements. Commissioner Phillips feels that in good faith we should provide services until January 15. She does not agree with the six month contract. Commissioner Johnson stated he doesn't understand how they can extend this fifteen days without something in writing. Ms. Berenato stated that should be made as an amendment along with payment. She suggested the Board approve the extension upon receipt of the written agreement and payment. Commissioner Johnson moved to approve the consent calendar as presented except item O. Commissioner Phillips seconded the motion. The vote was declared unanimous. Commissioner Phillips moved to table item 0 until January 15, 1997. If an agreement is signed to continue services until January 15, 1997 and payment is made for services, they will reconsider the IGA for approval at that time. Commissioner Johnson seconded the motion. Jack Ingstad asked about telling the Town of Gypsum the Board is not interested in six month contracts. Chairman Gates called for the question on the motion. The vote was declared unanimous. Final Settlement, Roy F Weston, Inc. Mary Jo Berenato presented final settlement for Roy F. Weston, Inc., consulting services, testing and asbestos removal, FSS Building at the Eagle County Regional Airport. She stated this matter was published and no claims have been received. She recommended the Board approve final settlement. Jim Elwood, Airport Manager, stated the asbestos has been removed as has the building. They have put their tower up in that location. The total fee was $12,480. So far they've payed 90%. The balance is $1248.00. Commissioner Johnson moved to approve final settlement for Roy F. Weston, Inc. Commissioner Phillips seconded the motion. The vote was declared unanimous. Final Settlement, Green Valley Landscaping Mary Jo Berenato, presented final settlement for Green Valley Landscaping, for the sprinkler system at the Eagle County Fairgrounds. She stated this matter was published and no claims have been received. Paul Gregg, Buildings and Grounds Supervisor, was present saying no claims have been received. Commissioner Phillips moved to approve final settlement for Green Valley Landscaping. Commissioner Johnson seconded the motion. The vote was declared unanimous. 2 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 Approval of Funding, RFRHA George Roussos, County Engineer, presented the approval of funding for the Aspen Branch Funding Authority for RFRHA. He explained the approval to the Board saying Eagle County is one of eight governments that contributes to this authority. He stated the Regional Transportation Authority has agreed to provide $75,000 for the 1996 revenues subject to the approval of the Board of County Commissioners. He asked the check be submitted in the amount of$lOO,OOO, the difference being from the Engineer Department budget. Allen Sartin stated the $75,000 this year and the $25,000 from next year will be taken from the Eagle Valley Transportation Fund, 151. Commissioner Johnson asked how this effects the budget. Jim Schrum stated there are adequate monies in the fund. He said there should be no impact. He stated the additional tax generation should accomplish more than what the ten year model projected. He said there were also other savings in the budget. Staff recommended approval. Commissioner Phillips moved the recommendation of the Board of Directors of the Eagle County Regional Transportation Authority to expend $75,000 from FY96 revenues be approved and to expend $25,000 from the Engineering Department's budget, recognizing the Board of Directors ofthe Transportation authority have declared their intention to submit an FY97 supplemental appropriation for $25,000 for the remaining funds needed to acquire the Aspen Branch. Commissioner Johnson seconded the motion. In discussion, Mr. Hartman asked if that motion allows for the signing of the grant. Commissioner Phillips stated that was included in her motion. Commissioner Johnson concurred. Chairman Gates called for the question on the motion. The vote was declared unanimous. Plat & Resolution Signing Tambi Katieb, Planner, presented the following plats for the Board's signature: 5MB-00027 Beaver Creek Subdivision, Second Filing, First Amendment, Tract l. A Resubdivision of Lot 4. Commissioner Johnson moved to approve 5MB-00027. Commissioner Phillips seconded the motion. The vote was declared unanimous. 5MB-00037, Diamond Head Townhomes, Phase II. He stated this was a Minor Type B Subdivision, a fourplex split of Lot 8 of Eagle-Vail Subdivision, Filing 1, to create lots 8A, 8B, 8C and 8D and related common areas. Staff recommended approval. Commissioner Phillips moved to authorize the Chairman to sign final plat, file number 5MB-0003 7, Diamond Head Townhomes, Phase II. Commissioner Johnson seconded the motion. The vote was declared unanimous. 5MB-00038, The Aspens at Beaver Creek, Phase II. He stated this was a Minor Type B Subdivision, a resubdivision of future development area from Phase 1. The intent of this plat is to create 6 townhome units, related common area, and future development area for the final phases of this project. This area is contained within the Beaver Creek Subdivision. Commissioner Johnson moved to authorize the Chairman to sign final plat, file number 5MB-00038, The Aspens at Beaver Creek, Phase II. Commissioner Phillips seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until January 6, 1997. ~ ' Chairman Attest: Clerk to the Bo 3