HomeMy WebLinkAboutR02-170 2003 Fiscal Budget Mill Levy • •
Commissioner 0 moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 2002 - /70
2003 FISCAL BUDGET MILL LEVY
WHEREAS, on the 1 day of December, 2002, the Eagle County Assessor certified to the
Board of County Commissioners a total assessed valuation of $2,042,993,630.00; and
WHEREAS, the Board of County Commissioners has approved Resolution 2002 -_
adopting the Eagle County Budget and making appropriations for the fiscal year 2003; and
WHEREAS, the annual budget of Eagle County, Colorado, for fiscal year 2003 requires
the generation of property tax revenue for the various County Funds.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMSSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
1. That a property tax levy of Four and Four Hundred Ninety Thousandths mills
(4.490 mills) for the General Fund is approved;
2. That a property tax levy of One and Seven Hundred Thirty Thousandths mills
(1.730 mills) for the Road and Bridge Fund is approved;
3. That a property tax levy of Two Hundred and Forty Thousandths mills (0.240
mills) for the Social Services Fund is approved;
4. That a property tax levy of Forty -three Thousandths mills (0.043 mills) for the
Capital Expenditures Fund is approved;
5. That a property tax levy of Zero Thousandths mills (0.00 mills) for the Retirement
Fund is approved;
6. That a property tax levy of Zero Thousandths mills (0.00 mills) for the
Contingency Reserve Fund is approved;
7. That a property tax levy of One Hundred and Twelve Thousandths mills (0.112
mills) for the Insurance Reserve Fund is approved;
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8. That a property tax levy of Three Hundred Eighty Four Thousandths mills (0.384
mills) for the Debt Service Fund is approved;
And that the total combined mill levy will be Six and Nine Hundred Ninety -nine
Thousandths mills (6.999 mills) for fiscal year 2003.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held theLOA,,day of December,
2002.
COUNTY OF EAGLE, STATE OF
COLORADO, by and Through Its
ATTEST: BOARD OF COUNTY COMMISSIONERS
'd -.1 1 2
i
. /I_ L I� I L _ :'¢ � By:
Clerk to the Bo. of of °LORAL Michael L. Gallagher '
County Commissioners Chairman
Tom C. tone 1
Co r . _ ." oner
Iriamisa.4141lik w
Arn . Menconi
GeRzwilitsiorter ell / 4.9 2 0 . ,,
Commissioner ,_P,YYI __ seconded adoption of the foregoing resolution. The roll
having been call e vote was as follows:
Commissioner Stone C.2-
Commissioner Gallagher
Commissioner Menconi 12,, This Resolution passed by pT1 ' vote of the Board of County Commissioners of
the County of Eagle, State of Colorado.
F:\BUDGET\2003 mill levy resolution.wpd
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EAGLE COUNTY
December 10, 2002
Eagle Board of County Commissioners
P.O. Box 850
Eagle, CO 81631
Honorable Chairman and Members of the Board:
I am pleased to provide you the Fiscal Year 2003 Budget. The budget is balanced and
conservative while maintaining Eagle County services at or above current year levels.
This budget includes all of your revisions and allows for further adjustments in FY 2003
based on actual revenue numbers.
Revenue projections for FY 2003 are very conservative:
• Sales Tax revenue for the current year is down 7.7% from 2001. The budget
anticipates no growth in FY 2003 and flat sales tax numbers.
• Building Fee revenue for 2002 and 2003 are budgeted to decrease 15.2% from
2001 levels.
• We expect Interest Income to be off 17.5% in FY 2003.
Even with these conservative revenue assumptions our budget now stands at $72 017 478
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with $92,936 revenues in excess of expenditures in the General Fund. Expenditures for
2002 are expected to be $79,387,029.
Your past decisions helped preserve Eagle County's financial well- being. Your efforts
following 9/11 and the associated economic fallout have paid off in a big way. As most
local governments were laying off employees, reducing benefits and cutting programs,
Eagle County was able to implement a major employee market study, improve health and
employee benefits and proceed with several important capital projects, including the El
Jebel Community Center, Berry Creek recreation and housing, and Edwards traffic
improvements.
Government experts indicate after a recession ends it takes about a year for the public to
regain confidence in the economy and yet another year for most governments to regain
theirs. The good news is that bad times inspire organizations to improve their business
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practices and for government to reassess programs and priorities. Challenging times
force us to ask: "What is most important to citizens and how would we do things if we
started from scratch?"
The following guidelines have steered budget preparation:
• Continue our core business at a high level of quality
• Keep revenue forecasts at conservative levels
• Evaluate existing program efficiencies and staffing levels
• Maintain a uali work force and training opportunities
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• Maintain quality facilities, roads and motor pool equipment. Do not set the stage
for maintenance backlogs to accomplish short-term gains
• Continue to make capital improvements in our community.
We have successfully matched general fund expenditures to revenues and I am proud to
report the budget is balanced. Achieving balance was particularly challenging in the face
of decreasing sales tax revenues and a 16 percent increase in the cost of employee health
benefits.
The budget picks up for our employees the entire $574,000 increase in employee health
benefits costs. It delays the implementation of the 3% merit pool until early next year
when the revenue picture is clearer, allowing us to reassess our financial health at that
time. The $100 Employee Incentive Program is budgeted and we have included funds for
all other existing employee programs.
If economic storm clouds continue to appear on the horizon, it may be necessary to
consider passing on a portion of our health insurance premiums to employees who take
advantage of the County's various insurance programs.
As an ongoing result of the Berry Creek agreement, our employees will be able to take
tuition -free Colorado Mountain College (CMC) courses in computer training, technical
development, Spanish and diversity. The County has access to 200 CMC credit hours per
year.
We have adjusted the mill levy allocations to accommodate additional support of Health
and Human Services. This support is increased without any tax increase to our citizens.
The Social Services mill levy was reduced a number of years ago to support additional
county services. We have reallocated a small portion of the Road and Bridge mill levy to
Social Services.
This budget recommends the following major Capital Improvements that are included in
projects totaling just under $5.5 million:
• Lease payments for radio communication equipment, $196,873
• Lease payment for wildland Fire Truck for the Sheriff's Department, $31,712
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• County share of Cemetery Bridge construction, $ 640,000. (Please note the
Colorado Department of Transportation, CDOT, is contributing $2.56 million to
this $3.2 million construction project).
• GIS Server, $34,000
• Microwave, $85,000
• Sheriff's airplane engine replacement, $97,500
• The pond at Berry Creek, $600,000
• Information Technology computer system upgrades, $500,000
• Eagle -Vail pedestrian improvements, $125,000
• Basalt Road & Bridge shop design, $125,000
Positions that have not been funded in the 2003 budget include a Planner and a Building
Inspector in Community Development.
Eagle County continues to retain healthy fund balances. We project the following fund
balances by December 31, 2003:
General Fund $9,633,600
All Other Funds
Road & Bridge $5,183,300
Social Services $ 486,200
Retirement $ 890,200
Insurance Reserve $ 568,900
Capital Improvement $1,432,100
Eagle Valley Transportation $2,525,200
Eagle Valley Trails $1,211,200
ECO Vehicle Replacement $2,841,100
Airport $1,660,400
Microwave Maintenance $ 50,000
Contingency $ 270,300
Emergency Reserve (TABOR) $1,777,700
Debt Service $ 440,300
Capital Expenditure $ 709,800
Joint Maintenance. Center Bonds $ 782,800
Housing $ 802,200
Landfill $6,121,400
Motor Pool $9,639,700
Health Insurance $1,138,000
Enhanced 9 -1 -1 (E911) $ 421,000
Resulting in a total (all funds) balance of $50,629,800.
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BUDGET HIGHLIGHTS
The County has reduced its general obligation debt to $2,650,000, which is only 9% of
allowable limits under state law. Standard & Poor's has raised the County's bond rating
from A- to A, citing our low debt among many indicators of the County's financial
health.
Several significant programs are included in the draft FY 2003 budget. Highlights follow.
• Wildfire Programming. The budget includes a new employee to manage the
county's wildfire program and regulations. We expect the $200 permit fee to
cover the cost of this additional employee. Revisions to the wildfire regulations
can be adjusted in next year's supplemental budget.
• Riverview Management Company. You will notice the County has added four
employees to management of the Riverview Apartments. The Corporation had
previously contracted with a private company for the apartment management. The
management costs of $195,500 are fully reimbursed to the County.
• Eagle River Watershed Council. The budget includes $10,000 for I -70 cleanup
and Eagle River cleanup and the County continues to explore matching funds for
Black Gore Creek cleanup and will consider Eagle mine water quality issues,
Water Wise public forums and natural resources damage funding early next year.
• County Car Wash. The budget includes replacement of the County carwash,
estimated at $175,000, using bond funds. The balance of that fund is currently
$1.2 million.
• Motor Pool. We have invested $1.6 million in replacement of light and heavy
equipment during FY 2003 allowing us to stay current in replacement of all
equipment.
• Airplane Maintenance - Sheriff. The Sheriff is currently using a government
surplus airplane to transport prisoners to and from Eagle County jails. The budget
includes an additional $97,700 for repairs, as well as $18,000 for insurance.
• Treasurer 's Fees. You will note that the current Treasurer's fees make up a
significant part of Eagle County's revenues. Our initial calculations indicate these
fees do not cover the actual costs of doing business.
• Information Technology (IT). The budget funds IT services and capital outlay at
levels to provide the first phase improvements recommended by our systems
consultant.
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• ECO. The budget supports the current ECO budget with the caution that, in future
years, the County must increase the capital replacement account to the level
recommended by our financial consultants.
• Airport. Eagle County Airport is a bright spot in next year's budget. This year,
the airport has repaid the $450,000 loan it received from the County last year.
In addition, we have assurances we can expect approximately $4.5 million in
discretionary funds from the Federal Aviation Authority (FAA) for taxiway
extensions and lighting.
The County has also has been assured we will receive, before the end of the year,
another $ 2.0 million in FAA funds to cover most of our costs associated with the
purchase of the Levine airport property. We expect that purchase to close in April
2003.
We were notified earlier this year that Eagle County has been accepted into the
FAA's AIR -21 program in the amount of $780,000 to help fund construction next
year of our new $2.35 million tower. The additional tower costs will be funded by
state loan and grant.
The $1.8 million in FAA entitlement money remains uncommitted at this time.
We continue work to determine costs associated with the addition of a customs
office, customer service program, and security options. Once I have those figures
and options, I will make them available for Commissioner direction. The airport
will begin a customer service initiative this winter to ensure all passengers receive
a world class experience. I have asked Finance to continue to track the financial
well -being of our tenants, including Commercial Airlines to allow us to react to
any loss of revenues at the Airport.
• Landfill. The budget includes a new service to help residents with the appropriate
disposal of hazardous household waste, such as batteries. This new program will
cost $124,000 and is funded by the Landfill fund.
• Coroner. The State has increased the coroner's salary to $32,000 and the budget
reflects this change.
• District Attorney. The County has increased support of the District Attorney's
office in the FY 2003 budget by ten percent to $951, 126.
• Road and Bridge. Road repairs and replacement are funded as recommended by
our pavement management plan. We have included an additional $113,000 in
next year's budget to update our paved and non -paved management plan
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• Fair and Rodeo. The budget recommends a reduction of contract services for the
fair coordinator from $46,000 to $25,000.
• GIS. An update of our aerial photos is funded at $79,100. This number could
increase based upon mapping requirements.
2002 — A YEAR OF ACCOMPLISHMENTS
Eagle County can be justifiably proud of its accomplishments during the current year.
They are varied and represent the commitment by our employees to keep the County as
one of the best in the country. Key accomplishments include:
Completed Mt. Sopris Tree Farm Community Center and site improvements and opened
building for occupancy.
Conducted September 11 Commemoration.
County bond rating improved from A- to A.
Received Government Finance Officers' award for Excellence in Financial Reporting for
fourth straight year.
Cemetery Site Suitability Study
Affordable Housing Site Suitability Study
Bear Regulations and Ordinance Adopted
Residential Buildout Analysis Completed
Data Compilation for Indicator/Profile Report
Obtained grants from National Forest Foundation and Colorado State Forest Service for
expanding opportunities under the Youth Conservation Corps.
Participated in Second Home Study (NWCCOG)
Participated in Highway 6 Corridor Feasibility Study with CDOT
Participated in Sonoran Institute /Roaring Fork Watershed Collaborative
Completed land use reviews and approvals for Berry Creek parcel.
Established and staffed the Design Review Committee for Berry Creek
Adopted the Design Guidelines for Berry Creek
Initiated Inclusionary/Linkage Housing Regulations
Initiated Wildland Fire Regulations
Initiated Water Availability Regulations
Initiated 1041 Regulation Amendments
Completed a LUR package of Administrative Amendments
Drafted Edwards Area Community Plan
Completed planning for Berry Creek recreation fields and commenced construction of
recreation fields
Revised recreation field plans to include an artificial turf field at Berry Creek
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Provided feasibility on pond for CMC and recreation sites at Berry Creek
Designed and constructed court clerk hearing room and office facilities for Courts
Completed feasibility, planning and design work for Assisted Living Facility
Completed site and building assessments for purchase of Senior Housing facilities
Designed and installed audio - visual system in Eagle County Room
Completed Airport terminal expansion project
Began feasibility, planning and design for new Airport Control Tower
Completed County involvement in renovations for safe house.
Worked with the community to develop 12 Community Investment programs that will
reach approximately 1700 Eagle County youth and families with life skills,
violence prevention, literacy and self - sufficiency services in 2002 -2003.
Sponsored Suicide Prevention workshop with 60 community participants.
Continued collaboration through the Eagle River Youth Coalition.
Created the Eagle Valley Child Care Association in partnership with the Town of Vail
and local businesses. Initial consideration of five new child care center sites in the
Eagle River Valley.
Implemented Child Care Coaching and Consultation program; formed Eagle Valley Child
Care "Cabinet" to provide input and assist in implementation.
Eagle Valley Child Care Association recognized by NACO for 2002 Achievement Award
for Human Services.
Completed five year tobacco prevention and cessation strategy for Eagle County; began
implementation of action plan July 1st.
Submitted county plan for emergency preparedness in the event of biological events;
facilitated formation of a regional public health preparedness group.
Hosted regional planning for development of a three county (Summit, Lake and Eagle)
medically underserved health care program in conjunction with Colorado
Community Health Center Network, VVMC and Columbine Community Health
Center.
Restructured and improved Early and Periodic Screening, Diagnosis and Treatment
program to meet state standards.
Implemented community education program for Child Care Assistance and Medicaid.
Staff completion of technical training in Medicaid and Food Stamps.
Case review and quality assurance protocols developed and implemented.
WORKS families assisted in achieving full time employment or training and leaving our
caseload.
Child Support families assisted in achieving $ 1.2 Million in collections including two
lump sum payments in excess of $ 10,000.
Child Support Enforcement program meeting or exceeding statewide goals for Percent of
cases with support orders, Court orders with no ledges, Judgments with No
Arrears, Interstate Actions, Paternity Establishment
Completed renovation of a permanent EHS site in Roaring Fork in conjunction with
Roaring Fork School District.
Completed tri- annual federal on -site evaluation which noted that the Eagle County Early
Head Start program was "a potential program model ".
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Installed new Head Start database.
Retired and Senior Volunteer Program has grown to include 73 non - profit agencies and
400 volunteers. Over 32,000 hours of volunteer service will be contributed to the
community through RSVP and Eagle County HHS Volunteers. Eagle County
RSVP program designated as an official chapter of Environmental Alliance for
Senior Involvement.
The second Colorado Cares recognition of volunteers was sponsored by Eagle County. A
local volunteer, Ann Muncaster, was one of eleven volunteers statewide who
received recognition from the Governor's office for her volunteer contributions.
Implemented the Eagle County Volunteer Center - a virtual and personal connection
between volunteers and community agencies. Fifty volunteers will be placed with
other community agencies in 2002.
Began fund development efforts for expanded volunteer support capacity. Received
$5,000 grant from El Pomar.
Culturally competent services to Latino families expanded through bi- lingual, bi- cultural
staff : home visitor in Roaring Fork and master's level social worker in Eagle
Valley.
WRAP funding received for sixth straight year.
Community protocols developed with law enforcement, schools, mental health and
domestic violence agencies.
Maintained a record of excellence in child and family services by preventing out of home
placements and supporting families in the care of their own children. Only 4 % of
all families served experienced an out of home placement.
Computer data -base developed for child welfare intake profiling.
Completed West Edwards Trail from the spur road to the Lake Creek Apartments.
Initiated operation of express bus from Berry Creek to Vail.
ECO Board awarded $443,000 in trail grants to the towns of Vail, Gypsum, Eagle and
Avon.
ECO Board contributed $250,000 toward the Dowd Junction Trail.
Implemented market -based pay plan.
Ranked in the top fifty of medium sized employers for working families in the State by
Colorado Parent Magazine.
Implemented employee diversity training programs.
Developed tuition waiver program with Colorado Mountain College.
Constructed 3 acre waste disposal module (this ensures additional space is available for
waste disposal in planned facility development);
Successfully liminated large stockpile of on -site scrap tires by shredding.
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Received reimbursement from State of Colorado Department of Local Affairs Waste Tire
End User Program for scrap tire shredding and purchasing of scrap tire chips for
use as leachate drainage material in Module 4.
Hosted computer /electronic equipment recycling event funded by grant from
Governor's Office of Energy Management and Conservation.
Successfully hosted largest ever Household Hazardous Waste Collection Event.
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Lowered impounds & surrenders in Animal Control for the 4th year in a row due to fewer
violations which indicates greater compliance by public.
Animal Control maintained a no kill status for the fifth straight year.
2002 Rodeo operated profitably with increased sponsor donated goods & services.
Attracted numerous Rodeo National Finals current and past leaders.
Colorado Professional Rodeo Association Finals were held for the first time.
Changed and strengthened Rodeo working pens, providing a more usable, user friendly
facility.
Added lighting to the Rodeo warm -up arena with timed switches which can be turned on
by user.
Increased Fair Grounds usage to 84% throughout the Spring, Summer and Fall.
Together with CDOT, completed the installation of two traffic signals and the widening
of the interstate off ramps in Edwards, resulting in significant improvements in
the traffic flow.
Completed the construction of Miller Ranch Road and a pedestrian/bicycle path across
the Berry Creek parcel with a connection to the regional trail system in Edwards.
A traffic signal was also installed allowing safer and more efficient access to the
Edwards Station and North Star Center.
Significantly improved the access to Berry Creek Middle School and the Eagle County
Charter Academy by redesigning and constructing a more efficient roadway
connection to these schools.
Received a NACO achievement award for the collaborative effort in solving the traffic
congestion problem on the interstate off ramps and Spur Road in Edwards.
Worked with CDOT to gain additional improvements to the Eagle Vail area as part of the
Interstate 70 Half Diamond Interchange project which will be completed in 2003.
Participated in the successful completion of the Roaring Fork River Master Plan
Completed the remapping and ultimate adoption of the Roaring Fork River 100 year flood
plain in Eagle County
Completed 3230 feet of guard rail installation and 84.12 miles of road striping.
Conducted a pilot study in the use of thermoplastic pavement markings in the El Jebel
area to determine if a longer pavement marking life can be achieved.
Completed the Eagle and Colorado River Hydrology study from Redcliff to the Garfield
County line
Completed comprehensive speed studies in Singletree, SH 6 in front of the Eagle River
Mobile Home Park, and Eby Creek Mesa
Successfully implemented Version 5.0 of Cartegraphe in the development of road
improvement prioritization for the Pavement Management System.
Continued the successful right of way management program with a 6% increase in
Permits to Construct in the Public Way issued in 2002 vs. 2001.
Completed topographic surveying of 50 miles of the Eagle River
Completed 50% of the sign inventory for Eagle County
Provided project management on the construction of the West Edwards bicycle and
pedestrian path
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Initiated the final design of the replacement of Cemetery Bridge and associated cost
sharing agreement with CDOT and FHWA to assure the successful federal bridge
grant funding be in place.
Completed the SH 82 Access Control Plan.
Completed the 2002 traffic counting program which measures traffic levels on major
county roads.
Implemented new "Simplicity" fuel monitoring system to stay current with federal
regulations regarding leak detection and spill control.
Shaped 119 miles of gravel roads and applied dust suppressant.
Topped athletic fields and built landscape berms at Tree Farm.
Applied gravel to airport parking lots and applied dust suppressant.
Assisted Code Enforcement in the disposal of hazardous materials from local schools.
Assisted with Missouri Heights wild land fire.
Installed bicycle signs along the Frying Pan River Road and widened road where possible
per Mid Valley Trails Committee request.
Used pipe cleaning device as a demo unit to clean a culvert pipe and realized
approximately 3500 gallons of water savings.
Re -built small arena and installed light poles at fairgrounds.
Assisted in preparing fairgrounds for Little Britches Rodeo, Eagle County Fair and
Rodeo, and Colorado Professional Rodeo Association Finals.
Completed major reconstruction of a four mile segment of Frying Pan River Road and a
two mile segment of Colorado River Road.
Met contact obligations with the Consumer Protection Division of CDPHE for routine
inspections and enforcement of the Food Code.
Provided food protection training to over 60 food service workers.
Accomplished the creation of a bio- terrorism annex in the County Emergency Response
Plan
Made significant headway with local emergency response agencies to form the Regional
Hazardous Materials Association of Eagle County.
Completed another successful Earth Awareness Week/ Earth Day Poster Contest for
fourth graders.
Trained and licensed 77 local contractors and a dozen engineering companies as part of
the Individual Sewage Disposal System (ISDS) program:
Developed partnerships with local interests to help fund the next phase of the multi -year
USGS Cooperative Agreement for a water quality retrospective analysis.
Awarded and additional grant from the EPA to continue the groundwater vulnerability
mapping exercise.
Provided over 100 laminated erosion control guides to area contractors in order to protect
water quality.
Completed an educational flyer on code enforcement for public use.
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Several of the Board's priorities are funded in the budget. They are:
• Youth Conservation Corps
• Hispanic Liaison
• Youth Coordinator
• Pond at Berry Creek in Edwards
• Senior Programs
• Edwards Traffic Improvements
• Roaring Fork Conservancy (Reudi Futures Fisheries Study)
• Eagle River Cleanup
• I -70 Community Pride Cleanup
Sincerely,
OFFICE OF THE COUNTY ADMINISTRATOR
Jack W. Ingstad, County Administrator & Budget Officer
cc: Michael Roeper, Finance Director
JWI: rf
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