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HomeMy WebLinkAboutR05-011 Designation of Official Legal Newspaper Commissioner moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2005 - II CONCERNING DESIGNATION OF OFFICIAL LEGAL NEWSPAPER WHEREAS, the Board of County Commissioners of the County of Eagle, State of Colorado (hereinafter "the Board") is required by Section 39-11-105 c.R.S. to select a newspaper of general circulation in which the Treasurer shall publish the delinquent tax list of the County; and WHEREAS, the Board wishes to designate an official legal newspaper of the County of Eagle, State of Colorado, for the publication of required legal notices; and WHEREAS, having reviewed the proposals submitted to the County, the Board determines that the proposal submitted by The Eagle Valley Enterprise, attached hereto as Exhibit A and incorporated by reference, is the proposal most advantageous to the County. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, pursuant to the powers granted to the Board by Section 39-11-105 and Section 30-11-107 c.R.S. the Board does hereby designate The Eagle Valley Enterprise as the official legal newspaper of the County of Eagle, State of Colorado, until further order of the Board of County Commissioners. MOVED, READ AND ADOPTED, by the Board of Count ~ommissioners ofthe County of Eagle, State of Colorado, at its regular meeting held the ! .4J day of February, 2005. COUNTY OF EAGLE, STATE OF C 0, By and Through Its B COUNTY COMMISSIONERS . fl V Commissioner J\llH 'f) iii seconded adoption of the foregoing resolution. The roll having been called, the vo e was as follows: Commissioner Menconi Commissioner Runyon Commissioner Stone This Resolution passed by vote of the Board of County Commissioners of the County of Eagle, State of Colorado. G:\JKS\resolutions\newspaper.DOC EAGLE COUNTY LEGAL NOTICES BIDDERS INSTRUCTIONS: Before submitting a bid, BIDDERS SHALL CAREFULLY READ the instructions and specifications which become a part of the final contract, and shall familiarize themselves as to all existing conditions and limitations. All Bids must be properly signed by a duly authorized representative of the company, having a legal capacity to bind the company. Bids may be withdrawn up to date and hour set for as closing. Once bids have been accepted by the County and closing has occurred, the failure to enter into a contract or honor the purchase order will be cause for removal of supplier name from Eagle County's Bidders List. The County may also pursue any remedies available at law or in equity. Submission of a bid shall be deemed as acceptance of all terms, conditions and specifications contained in the County's specifications initially provided to the bidder. Only sealed bids properly received by the Eagle County Administrator's Office will be accepted. Bids submitted by telephone, telegram, or fax are not acceptable. All bids shall be: 1) submitted in a sealed envelope, 2) labeled on the outside with the name, and address of bidders, 3) bid title, date, and time of closing stated thereon. All prices bid shall be less all taxes and discounts, and shall, in every way, be the total NET PRICE which the Bidder will expect Eagle County to pay if awarded the bid. DO NOT REMOVE PAGES FROM PACKAGE. RETURN COMPLETED BID PACKAGE IN ITS ENTIRETY. If you would like the bid package e-mailed to you, call (970) 328-8604 with the e-mail address where you would like it sent. EAGLE COUNTY LEGAL NOTICES SPECIFICA TION SHEET: ITEM: Designation of the Official Eagle County Legal Newspaper. This proposal concems all Legal Notices required by the County. This designation shall not preclude publication of legal notices in other papers as necessary or convenient in the conduct of County business. TERM: The term of this designation shall begin January 18,2005 and continue until further order of the Board of County Commissioners. The Board of County Commissioners reserves the right to rescind the bid award at any time upon written notice to the successful firm. LOCATION: These notices shall be published in the Classified Section of the newspaper, under the heading "Legal Notices." Notices shall not be printed in other publications unless at the request of the County. If requested, additional printing will be at no cost to County. LEGAL: All pertinent requirements of Part 1, Article 70, Title 24 of the Colorado Revised Statutes as amended shall apply. COPY: Copy shall be picked up at a designated location inside the Eagle County Building a minimum of once per week. All legal advertisements are preferred to be submitted via e-mail and will receive a confirmation of received legal and an e-mail proof of the document for customer review. PROOFS: Proofs for review and correction shall be submitted for approval as required. COUNTY COPIES: A minimum of 20 free copies of the newspaper shall be supplied to Eagle County each time it is published. These copies shall be delivered to the Information desk in the Eagle County Building, located at 500 Broadway, Eagle, on the day of newspaper publication. PROOF OF PUBLICATION: The successful bidder shall provide two (2) copies of proofs of publication to specific departments for each legal notice published, without additional charge. If additional copies are requests there will be a $5 charge for each proof of publication needed. DAMAGES It is hereby understood and mutually agreed between Eagle County and the successful bidder (hereinafter "newspaper") that the dates of publication and the time of completion of publication of legal notices are essential. It is further understood and mutually agreed between Eagle County and newspaper that correct publication of the content and format of legal notices are essential. Specifically, all legal notices submitted by Eagle County for publication to the newspaper shall be published such that the notice is complete, accurate, printed in the proper font and format. If the newspaper shall neglect, fail or refuse to complete the publication of legal notices as required or fails to accurately or completely publish the notice, including but not limited to proper font and format, then the newspaper does hereby agree as part consideration for the awarding of this contract to pay Eagle County $1,000.00 not as a penalty but as liquidated damages for such breach of contract for each and every calendar week that the newspaper is in default. Eagle County shall have the right to deduct said liquidated damages from any amount due or that may become due to the newspaper or to collect such damages from newspaper. The liquidated damages amount of $1,000.00 for each and every calendar week is fixed and agreed upon by and between the newspaper and Eagle County because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages Eagle County would in such event sustain, and said amount is agreed to be the amount of damages which the County would sustain. Eagle County reserves all of its rights to additional damages from the newspaper for injury or loss suffered by Eagle County from the actions or omissions of the newspaper, including but not limited to any breach or default of the agreement. EAGLE COUNTY LEGAL NOTICES REQUEST FOR PROPOSAL If you feel your firm is interested and qualified to provide the services requested, complete (please print) all blanks indicated below, attach information requested and retum to the Eagle County Administrator's office, in triplicate, no later than noon (12:00 p.m.), Wednesday, January 12,2005. 1. Submitted by: a. Icorporatio~ b. Participation c. Individual d. Joint Venture e. Other 2. Newspaper Name:_Eagle Valley Enterprise 3. Publication Office Address: _200 Lindbergh Drive, Gypsum, CO 81637 PO Box 450, Eagle, CO 8163 4. Printing Plant Address: _same as publication office address 5. Indicate type size for legal publications: _6 pt 6. Days on which this newspaper is published (circle the day or days): MON TUES WED rrHURS I FRI SAT SUN 7. The average paid circulation in which Eagle County's legal notices will appear is 2,500_ newspapers. 8. The average paid circulation in Eagle County in which Eagle County's legal notices will appear III 2,500 newspapers. 9. The postal audited paid circulation in which Eagle County's legal notices will appear is a minimum of 2,500 newspapers. PAID CIRCULATION FIGURES INDICATED ABOVE MUST BE BASED ON THE PAST FIFTY-TWO (52) CONSECUTIVE WEEKS. REQUEST FOR PROPOSAL (cont.) 10. Copy must be submitted to the newspaper at least 7 days calendar days prior to publication. 11. Billing should reflect each department's account code and contact information to insure timely invoicing. 12. Number of years your newspaper has been classified as a Colorado Statutory Publication: - 107 13. Number of years your firm has been doing business under the name stated above: _107_ 14. If your firm is a corporation, provide the following: a. Date of Incorporation: _October 1881 b. Incorporated in the State of: _ Colorado c. Chief Executive's name: - Steve Title: _General Manager 15. If your firm is a partnership of individuals, provide the following: a. Date of organization: N/A b. Name of owner(s) and ownership participation: 16. Number of people in your organization: _5 at the Eagle Valley Enterprise, 400 at Colorado Mountain News Media 17. Has or is your firm currently involved in any formal court proceedings regarding any of your publications? If yes, explain briefly: No REQUEST FOR PROPOSAL (cont.) 18. Describe why your firm is best suited for this designation. a. Only 2nd Class mailing permit in Eagle County b. We offer the best circulation between the Eagle Valley Enterprise and the Vail Daily to reach Eagle County residents c. Long term, reliable and traditional carrier of legals d. Experience, service, commitment 19. List any additional papers other than that designated and their circulation in Eagle County and days published. Paper Days Published _Vail Daily 7 days - 14,000 circulation per day _Aspen Times Daily 7 days - 11,000 circulation per day _Aspen Times Weekly 1 day - 8,500 circulation 20. List other benefits to selecting your newspaper. Price includes free pick up (same legal ad) into the Vail Daily. PARTICIPA TING FIRMS MUST COMPLETE ALL BLANKS AND SUBMIT ALL ATTACHMENTS REQUESTED IN TRIPLICATE. REQUEST FOR PROPOSAL (cont.) All bid responses should be based upon column, font, and pricing requirements as set forth in C.R.S. S24-70-107. Bidding $ .46 per single-column line for the first publication of each notice (County paid-legal). Bidding $ .37 per single-column line for each additional publication (County paid-legal). Bidding $ .65 per single-column line for the first publication of each notice (Privately supported-legal). Bidding $ .46 per single-column line for each additional publication (Pri vatel y supported-legal). For display material the charge will be $ 4.60 per number of inch(es) or partial inch( es) for the first insertion, $ 3.70 per inch for additional insertions (County paid-legal). For display material the charge will be $ 6.50 per number of inch(es) or partial inch(es) for the first insertion, $ 4.60 per inch for additional insertions (Privately supported-legal). The column width size for liner Legals in our paper is 1. 87" (Font size to be used is six point type). The column width size for display Legals in our paper is 1.53" (Font size to be used is six point type). REQUEST FOR PROPOSAL (cont.) PROPOSAL DUE DATE This proposal must be received by the Eagle County Administrator's Office NO LATER THAN NOON, ON WEDNESDAY, JANUARY 12, 2005. Any proposals received after this date will not be accepted or considered. COMPANY NAME: _Eagle Valley Enterprise PHONE: COMPANY ADDRESS: _200 Lindbergh Drive, Gypsum, CO 81637 PRINTED NAME AND TITLE:_1\n&~a Porter .. DATE: \ \~~ (OG AUTHORIZED SIGNATURE: __\'<<' "ft-vj t \ CERTIFICATION - Andrea Porter HEREBY CERTIFIES TO THE Board of County Commissioners of the County of Eagle, State of Colorado, that the Eagle Valley Enterprise newspaper is a legal newspaper of general circulation; has been published at least weekly in Eagle County for the past fifty-two (52) consecutive weeks; has been admitted to the U.S. Mails as a second class matter; and complies in all other pertinent respects to the requirements of Part I, Article 70, Title 24 of Colorado Revised Statutes. DATE: STATE OF COLORADO) )ss. COUNTY OF EAGLE ) The above and f!;)J.oing Certification was subsc . e and swo as this ~ . day of CJqA" /<A~ ' 2005, hy ,72& in the County of Eagle, State of Col Witness my hand and official seal. My commission expires