HomeMy WebLinkAboutR1977-17 Creation of Central Purchasing System - Appointment of County Purchasing AgentRESOLUTION r
OF THE BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
Creation of a County Central Purchasing System, Creation
of Office of County Purchasing Agent and Appointment of
County Purchasing Agent
WHEREAS, the Board of County Commissioners, hereinafter
referred to as the "Board," has determined that there exists
a lack of consistent procedures followed by the various depart-
ments and offices of the County in the purchasing of supplies,
equipment and services; and
WHEREAS, the Board seeks to assure itself and the public
Of maximum economies to be achieved through fair and equitable
purchasing policies, including competitive bidding procedures
and participation in the State -Local Cooperative Purchasing and
Technical Assistance Program of the Division of Local Government,
State of Colorado, in accordance with Colorado Revised Statues
and the public interest; and
WHEREAS, Sections 30 -11 -109 through 30 -11 -113, respectively,
C.R.S. 1973, as amended, charges the Board with the responsibility
for contracts and purchases of books, stationary, records, print-
ing, lithographing or other supplies of any kind for use within
the County; and
WHEREAS, the Board determines there are economies and
efficiencies to be derived by the centralization of purchasing
activities and distribution of materials and supplies in a single
office, thus avoiding duplication of staff effort and the waste
of piecemeal purchasing; and
WHEREAS, the Board is authorized pursuant to Section 30 -11-
107 (1) (n) to create offices which, in the Board's judgment,
are required for the efficient management of the business and
concerns of the County and further, to make appointments to such
office, to prescribe duties to be performed by such appointees,
to fix the compensation to be paid to such appointees, and to
pay the same from the County General Funds;
NOW THEREFORE,
Be It Resolved by the Board of County Commissioners of
the County of Eagle, State of Colorado:
THAT there is established hereby a County -wide central
purchasing system to be followed by all County officials and
employees in accordance with the following rules, regulations,
Procedures and policies, except as may otherwise be provided by
statute or as may be modified from time to time by the Board; and
THAT all expenditures for books, stationary, records,
printings, lithographing, and other such similar supplies for
service shall be made in accordance with Sections 30 -11 -109
through 30 -11 -113, respectively, C.R.S. 1973, as amended, subject
to approval of the Board at its annual budget review or sub-
sequent Board meetings. Nothing in this rule and policy shall
be construed to prohibit the Board from utilizing the centralized
purchasing services of the State of Colorado, Division of Local
Government to achieve the goals and purposes of this resolution; and
THAT the supplier of any supplies, equipment, or services
for which the expenditure of Eagle County funds may exceed $500.00
shall be selected by formal competative bid,'except as may be
otherwise determined by the Board. The supplier of any supplies,
equipment, or services for which the expenditure of Eagle County
funds may exceed $100.00 but will not exceed $500.00 shall be
selected by an informal competative bid. The Board shall not
be bound to select the supplier submitting the lowest dollar
bid, and retains the perogative to make its selection after con-
sideration of any other factors it deems appropriate to the
proposed purchase; and
THAT all or any definable services purchased by Eagle County
funds on a continuing or recurring basis from a private firm or
individual shall be purchased only by contract, describing the
services and fees therefor, and in accord with the other provisions
of this resolution; and
THAT each County department or office, upon specific approval
by the Board shall be authorized to establish and maintain a "petty
cash fund" for incidental expenditures, the total amount of said
fund to be approved and appropriated by the Board; and
THAT there is created hereby pursuant to Section 30 -11 -107
(1) (n), C.R.S. 1973, as amended, the office of County Purchasing
Agent, who shall be responsible for the development, implementation
and enforcement of specific procedures by which this Resolution shall
be administered upon adoption of such procedures, rules, regulations
and policies by the Board; and
THAT is hereby appointed County
Purchasing Agent in addition to any other functions which may
perform for the County with no additional compensation to be paid,
and to service at the pleasure of the Board; and
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I
THAT this Resolution is for the public health, welfare
and safety of the citizens of Eagle County of the State of
Colorado.
DATED this 29th day of November, 1977.
MOVED, READ, AND UNANIMOUSLY ADOPTED at a special meeting
of the Board of County Commissioners, County of Eagle, State
of Colorado.
ATTEST:
By
Che r k, ofof 7the d of
„Co.un(ty Commissioners
ES,+E A L)
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COUNTY OF EAGLE, STATE OF COLORADO
By and through its
BOARD OF COUNTY COMMISSIONERS
Keith Troxel, Chairman