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Home My WebLink AboutR23-072 4th Supplemental budget 2023 DocuSign Envelope ID:A90C119C-6386-4D38-90F1-E2F0DF7A3809 Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2023 - 072 RESOLUTION ADOPTING A 4th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2023,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS,the County from time to time receives certain unanticipated revenues that were not anticipated at the time of the adoption of the 2023 budget and/or such revenues were not assured at the time of the adoption of the 2023 budget and therefore were not appropriated; and WHEREAS,the County has determined that there is an availability of unappropriated fund balances to adequately cover certain new appropriations; and WHEREAS, in view of the needs of the various offices, departments,boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies or to authorize the expenditure of such unanticipated or unassured revenues or unappropriated fund balances; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29-1-109 and C.R.S. 29-1-111; and WHEREAS, Eagle County's Finance Department has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues,unassured funds, transfers, and utilization of fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:A90C119C-6386-4D38-90F1-E2F0DF7A3809 THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT,this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. [Remainder of page left intentionally blank] 2 DocuSign Envelope ID:A90C119C-6386-4D38-90F1-E2F0DF7A3809 MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 5th day of December , 2023. ,-- DocuSigned by: 9 COUNTY OF EAGLE, STATE OF \ORPOO • COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS ATTEST: DocuSigned by: C ,inal. (_'1°ic,in, By: F9D62F2 6898440.. Clerk to the Board of� Kathy Chandler-Henry County Commissioners County Commissioners Chair ,-DocuSigned by: 4 ShcUse _MattiESttf e473.. Commissioner p-DocuSigned by: 4 JanfieEteney Commissioner Commissioner 2/0 seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Chandler-Henry Absent Commissioner Scherr Aye Commissioner McQueeney Aye This resolution passed by 2/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 4th Supplemental to the 2023 Budget To: Board of County Commissioners, Elected Officials, County Manager,and Department Heads 111110 From: Finance Department Date: 12/5/2023 EAGLE COUNTY Finance Re: 4th Supplemental to the 2023 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) -New Request Summary.This sheet is a summary of all new program and project requests.(Page 2) -Summary of Personnel Changes.This sheet provides details of staffing changes approved in previous supplementals and recommendations of the Full Time Equivalent committee for approval by the BoCC in this request.(Page 3) -Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2023 fund balance/net position for all Eagle County funds, including the impacts of the 2023 adopted budget and all budget amendments on fund balance/net position.(Page 4) -Project Description. This sheet provides details of each program or project request.(Pages 5-6) Following is a summary of the 4th Supplemental to the 2023 Adopted Budget: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 2,185,460 $ - 1100-Road and Bridge $ - $ 15,046 1151 -ECO Transit $ 570,272 $ - 1152-ECO Trails $ 42,027 $ - 1160-Airport $ 169,854 $ 216,000 1210-Mental Health $ (75,000) $ (150,000) 1220-Lodging Tax $ 500,000 $ 300,000 1410-Workforce Housing Rentals $ - $ 20,000 1442-Open Space $ 150,000 $ - 2150-Capital Improvements $ (2,920,111) $ 3,855,255 3600-Landfill $ - $ 106,400 3650 -Eagle County Air Terminal Corp $ 49,336 $ 113,500 3670-Eagle County Housing and Development Authority $ 1,300,000 $ - 3690-Seniors on Broadway II $ - $ 4,500 3691-CMC Bldg 2 $ 50,600 $ 26,150 3700-Fleet $ - $ 544,190 3790-Health Insurance $ 1,500,000 $ 900,000 Total $ 3,522,438 $ 5,951,041 Coversheet Page 1 4th Supplemental to the 2023 Budget Fund Name Department Name Project/Request Name Total Revenue Total Expenses 1001-General Fund Finance Increased Sales Tax Collections $ 649,794 $ - LATCF Grant Revenue Proceeds $ 680,666 $ - Sheriff Office Inmate Counselor Support $ (45,000) $ - Treasurer Investment Earnings $ 900,000 $ - 1001-General Fund Total $ 2,185,460 $ - 1100-Road and Bridge Road&Bridge Road and Bridge Equipment Operators $ - $ 15,046 1100-Road and Bridge Total $ - $ 15,046 1151-ECO Transit Finance Increased Sales Tax Collections $ 420,272 $ - Treasurer Investment Earnings $ 150,000 $ - 1151-ECO Transit Total $ 570,272 $ - 1152-ECO Trails Finance Increased Sales Tax Collections $ 42,027 $ - 1152-ECO Trails Total $ 42,027 $ - 1160-Airport Airport Airport Vehicle Replacement Transfer $ 169,854 $ - FIS Design $ - $ 160,000 Title VI Compliance $ - $ 56,000 1160-Airport Total $ 169,854 $ 216,000 1210-Mental Health Public Health and Mental Health Fund Adjustments $ (75,000) $ (150,000) Environment 1210-Mental Health Total $ (75,000) $ (150,000) 1220-Lodging Tax Finance Increased Lodging Tax Collections $ 500,000 $ - Human Services Early Childhood Stipends $ - $ 100,000 Mountain Tots Investment $ - $ 200,000 1220-Lodging Tax Total $ 500,000 $ 300,000 1410-Workforce Housing Rentals Housing EC Workforce Housing $ - $ 20,000 1410-Workforce Housing Rentals Total $ - $ 20,000 1442-Open Space Treasurer Investment Earnings $ 150,000 $ - 1442-Open Space Total $ 150,000 $ - 2150-Capital Improvements ECO Trails Eagle Valley Trail Completion $ (3,500,000) $ 4,000,000 Facilities Deferred 2023 Capital Projects $ - $ (144,745) Finance Increased Sales Tax Collections $ 349,889 $ - Treasurer Investment Earnings $ 230,000 $ - 2150-Capital Improvements Total • $ (2,920,111) $ 3,855,255 3600-Landfill Solid Waste and Recycling Equipment repairs and A/C Unit purchase $ - $ 106,400 3600-Landfill Total $ - $ 106,400 3650 -Eagle County Air Terminal Corp ECAT ECAT Vehicle Replacement Transfer $ 49,336 $ - Misc Operating Supplies $ - $ 35,000 Misc Repairs $ - $ 30,000 Utility Increase-Gas $ - $ 25,000 Utility Increase-Trash $ - $ 20,000 Utility Increase-Water $ - $ 3,500 3650-Eagle County Air Terminal Corp $ 49,336 $ 113,500 Total 3670-Eagle County Housing and ECHDA Investment Earnings $ 1,300,000 $ - Development Authority 3670-Eagle County Housing and $ 1,300,000 $ - Development Authority Total 3690-Seniors on Broadway II Housing Misc.Expenses $ - $ 4,500 3690-Seniors on Broadway II Total $ - $ 4,500 3691-CMC Bldg 2 Housing CMC Building 2 $ 50,600 $ 26,150 3691-CMG Bldg 2 Total $ 50,600 $ 26,150 3700-Fleet Fleet Services Airport Vehicle Replacement Transfer $ - $ 169,854 ECAT Vehicle Replacement Transfer $ - $ 49,336 Operating Supplies $ - $ 50,000 - Repair Parts $ - $ 275,000 3700-Fleet Total $ - $ 544,190 3790-Health Insurance Finance Health Insurance Department Contributions and $ 1,500,000 $ 900,000 Expenses 3790-Health Insurance Total $ 1,500,000 $ 900,000 Grand Total $ 3,522,438 $ 5,951,041 Request Summary Page 2 4th Supplemental to the 2023 Budget 2021 Adopted 2022 Adopted 2023 Adopted 2023 Budget 2023 Additional Fund Budget Budget Budget Amendments Cost 1001-General Fund 244.50 262.4 271.7 3.7 $ 178,260 1004-Public Trustee Fund 1.55 1.6 1.6 0.0 $ - 1100-Road and Bridge 22.00 22 21.9 2.6 $ 49,286 1110-Human Services 60.55 65.1 68.7 1.0 $ 50,242 1151-ECO Transit 65.02 73.9 73.9 2.0 $ 223,433 1152-ECO Trails 2.10 2.1 2.1 0.0 $ 1160-Airport 23.69 30.7 32.7 5.0 $ 51,645 1180-800 MHz 1.00 2 2 0.0 $ - 1200-Public Health 43.20 51 44.1 0.0 $ - 1401-Housing Operations 12.50 12 9 0.0 $ - 3660-The Valley Home Store 2.00 4 4 0.0 $ - 1442-Open Space 3.65 4.7 4.4 0.2 $ - 3600-Landfill 12.85 12.9 13.5 0.0 $ - 3700-Fleet 16.00 16 17 2.0 $ 33,969 Total Full Time Equivalent 510.6 560.4 566.6 16.5 S 586,835 Growth 21.01 49.8 6.20 16.5 Growth% 4.31% 9.75% 1.11% 2.91% 2023 Additional Fund Total FTE Position Change&Description Annualized Cost Cost Funding Mechanism 1151-ECO Transit 1.00 Operations Supervisor $ 125,517 $ 87,776 In 1st supplemental request 1151-ECO Transit 1.00 Interim Director of Transit Operations S 194,103 $ 135,657 In 1st supplemental request 1001-General Fund 1.00 Recording Technician $ 87,406 $ 57,890 In 1st supplemental request 1001-General Fund 0.20 Vegetation Stewardship Technician $ 17,105 $ - 2023 Salary Savings 1442-Open Space 0.20 Vegetation Stewardship Technician S 17,105 $ - 2023 Salary Savings 1100-Road and Bridge 0.60 Equipment Operator $ 48,919 $ 34,241 In 1st supplemental request 1001-General Fund 1.00 Building Inspector $ 110,373 $ 55,187 2023 Salary Savings 1110-Human Services 1.00 Caseworker $ 100,484 $ 50,242 2023 Salary Savings 1001-General Fund 0.50 Deputy Coroner S 44,318 $ 23,864 In 2nd supplemental request 3700-Fleet 1.00 Mechanic II $ 105,620 $ 17,603 2023 Salary Savings 3700-Fleet 1.00 Transit Service Writer $ 98,192 $ 16,365 2023 Salary Savings 1160-Airport 1.00 Electrician S 113,679 $ 18,947 In 3rd supplemental request 1160-Airport 2.00 'Customer Serice Ambassador $ 196,190 $ 32,698 In 3rd supplemental request 1001-General Fund 1.00 Assistant County Attorney $ 141,668 $ 41,320 2023 General Fund Salary Savings 1100-Road and Bridge 2.00. Equipment Operator $ 195,588 $ 15,045 In 4th supplemental req eet 1160-Airport 2.00 ARFF/Operations Agent $ 195,588 $ - 2024 Salary Savings Total S 1,400,679 $ 586,835 Summary of Personnel Changes Page 3 4th Supplemental to the 2023 Budget 4th Supplemental Requests Updated Audited Projected Projected 12/31/22 Fund 12/31/23 Fund 12/31/23 Fund Balance/Net Updated 2023 Balance/Net Updated 2023 Balance/Net Position Net Revenue Position Revenue Expenses Net Revenue Position 1001-General Fund $ 47,257,728 $ (5,600,461) $ 41,657,267 $ 2,185,460 $ - $ (3,415,001) $ 43,842,727 1004-Public Trustee Fund $ 114,208 $ (2,439) $ 111,769 $ - $ - $ (2,439) $ 111,769 1100-Road and Bridge $ 10,360,662 $ (927,572) $ 9,433,090 $ - $ 15,046 $ (942,618) $ 9,418,044 1110-Human Services $ 5,802,873 $ (1,205,612) $ 4,597,261 $ - $ - $ (1,205,612) $ 4,597,261 1140-Offsite Road Improvements $ 1,968,260 $ (562,350) $ 1,405,910 $ - $ - $ (562,350) $ 1,405,910 1151-ECO Transit $ 23,990,585 $ (7,337,702) $ 16,652,883 $ 570,272 $ - $ (6,767,430) $ 17,223,155 1152-ECO Trails $ 2,485,628 $ (579,599) $ 1,906,029 $ 42,027 $ - $ (537,572) $ 1,948,056 1160-Airport $ 18,104,804 $ (2,378,618) $ 15,726,186 $ 169,854 $ 216,000 $ (2,424,764) $ 15,680,040 1170-Conservation Trust $ 388,367 $ (65,700) $ 322,667 $ - $ - $ (65,700) $ 322,667 1180-800MHz $ 1,993,511 $ (28,051) $ 1,965,460 $ - $ - $ (28,051) $ 1,965,460 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427 1200-Public Health $ 4,501,769 $ (1,516,635) $ 2,985,134 $ - $ - $ (1,516,635) $ 2,985,134 1210-Mental Health $ 462,153 $ (244,360) $ 217,793 $ (75,000) $ (150,000) $ (169,360) $ 292,793 1220-Lodging Tax $ - $ 2,244,595 $ 2,244,595 $ 500,000 $ 300,000 $ 2,444,595 $ 2,444,595 1400-Housing Loans $ 400,979 $ (200,000) $ 200,979 $ - $ - $ (200,000) $ 200,979 1401-HousingOperations $ 4,187,070 $ (1,727,074) $ 2,459,996 $ - $ - $ (1,727,074) $ 2,459,996 1410-Workforce Housing Rentals $ 90,187 $ 19,531 $ 109,718 $ - $ 20,000 $ (469) $ 89,718 1442-Open Space $ 18,075,973 $ 2,670,963 $ 20,746,936 $ 150,000 $ - $ 2,820,963 $ 20,896,936 2150-Capital Improvements $ 41,450,621 $ (11,492,058) $ 29,958,563 $ (2,920,111) $ 3,855,255 $ (18,267,424) $ 23,183,197 3600-Landfill $ 17,510,642 $ (290,584) $ 17,220,058 $ - $ 106,400 $ (396,984) $ 17,113,658 3650 -Eagle County Air Terminal Corp $ 28,045,963 $ 962,675 $ 29,008,638 $ 49,336 $ 113,500 $ 898,511 $ 28,944,474 3660-The Valley Home Store $ 383,896 $ 145,951 $ 529,847 $ - $ - $ 145,951 $ 529,847 3670-Eagle County Housing and Development $ 72,735,040 $ "(27,201,019) $ 45,534,021 $ 1,300,000 $ - $ (25,901,019) $ 46,834,021 3690-Seniors on Broadway II $ - $ 309,194 $ 309,194 $ - $ 4,500 $ 304,694 $ 304,694 3691-CMCBldg2 $ - $ - $ - $ 50,600 $ 26,150 $ 24,450 $ 24,450 3700-Fleet $ 18,850,477 $ (1,494,974) $ 17,355,503 $ - $ 544,190 $ (2,039,164) $ 16,811,313 3730-Property and Casualty Insurance $ 186,139 $ 3,349 $ 189,488 $ - $ - $ 3,349 $ 189,488 3790-Health Insurance $ 4,726,132 $ (3,327,920) $ 1,398,212 $ 1,500,000 $ 900,000 $ (2,727,920) $ 1,998,212 3900-E911 Authority $ 1,220,516 $ 42,484 $ 1,263,000 $ - $ - $ 42,484 $ 1,263,000 3990-Golden Eagle $ 207,948 $ (19,995) $ 187,953 $ - $ - $ (19,995) $ 187,953 Total $328,249,558 $ (59,803,981) $268,445,577 $ 3,522,438 $ 5,951,041 $ (62,232,584) $266,016,974 Fund Balance/Net Position Page 4 4th Supplemental to the 2023 Budget Project/Request Name Project/Request Brief Description Airport Vehicle Replacement Transfer Airport will be taking over management of the entire fleet of light vehicles. Fleet will transfer replacement funds collected. • CMC Building 2 This is to add revenue and expenses for new Colorado Mountain College housing building. Deferred 2023 Capital Projects To defer or account for savings for 5 2023 capital projects:Probation doors,boom lift purchase,Animal Shelter furnace replacement,Eagle River Center restroom heaters, El Jebel cooling system replacement Eagle Valley Trail Completion We want to remove grant revenue that is associated with the Edwards to Horn Ranch trail construction,as we intend to budget for the construction of that section of the trail in 2024.Additionally,we need to increase the budget amounts for the sections we are currently constructing-Dowd Junction,Minturn Spur,and EagleVail Phase 2. Early Childhood Stipends Early Childhood stipends EC Workforce Housing We pay money to hold onto rooms for our staff here at Eagle County Government. We run an employee housing program and in order to hold onto units,we must pay certain entities rent and security deposits. Our funding of this program cost more than anticipated in 2023. ECAT Vehicle Replacement Transfer ECAT(Eagle County Air Terminal)will take over the maintenance and replacement of their vehicle. Replacement collected by the Fleet Fund is being transferred to ECAT. Equipment repairs and A/C Unit purchase The baler at the MRF(materials recovery facility)needs to be repaired and the a/c unit at the Landfill office needs replaced. FIS Design The cost for the FIS(Federal Inspection Services)Design has continued to grow,partially because of the decision to build fully electrified. Airport is requesting additional funds to get the design phase to the finish line. Health Insurance Department Contributions Due to increase health insurance costs we are increasing department and Expenses contributions to the health insurance fund by 20%.We will utilize vacancy savings to cover this additional cost.We are also adding $900k in expenses to cover increased claim costs. Increased Lodging Tax Collections To add estimated increased lodging tax revenue to the budget Increased Sales Tax Collections To add increased sales tax collections to the budget Inmate Counselor Support An inmate counselor was hired in 2023.We are reducing the transfer in from the mental health fund to reflect actual expenses Investment Earnings We have earned more interest on cash deposits in 2023 than expected. LATCF Grant Revenue Proceeds Eagle County Government received a total of$1.4M from the Local • Assistance and Tribal Consistency Fund.This fund was created by the American Rescue Plan Act to offer assistance to eligible revenue sharing county governments. Eagle County received the second tranche of the award in 2023. Mental Health Fund Adjustments Eagle County is seeing a reduction in excise tax from Marijuana growers.We are reducing revenue to match the 2023 forecast. Changes were made to the organizations we had contracts with during the 2023 budget year for behavioral health services using the Mental Health fund. We will remove$90k that was originally budgeted for Eagle Valley Behavioral Health along with$15k from the community grant funding that we were anticipating.Total of$105k in expenditure reductions.A counselor was hired mid year at the sheriffs office so the transfer will be reduced. Misc Operating Supplies Maintenance staff has been working hard to prepare the terminal building for the busy winter season,it has been determined we need some additional belts,jet bridge supplies,and other operating supplies to be ready.This request will allow the purchase of necessary supplies. Project Description Page 5 4th Supplemental to the 2023 Budget Project/Request Name Project/Request Brief Description , Misc Repairs Many miscellaneous repairs have popped up iri the terminal as we are preparing our building for the busy winter season. Need to increase the line item to sustain through 2023 and the finish out some of these repairs such as a water leak, HVAC,etc. Misc. Expenses Seniors on Broadway had extended vacancy in 2023 due to unexpected circumstances with certain residents.We held the units longer so family could access the property. Management was also forced to hire additional outside snow removal services due to the heavy snowfall in the spring of 2023. Mountain Tots Investment Investment in the new Mountain Tots facility-which will increase preschool and toddler capacity in the town of Eagle.This investment aligns with the Early Childhood Guiding Principles and was recommended by the Local Coordinating Organization. Operating Supplies General Operating Supplies for daily fleet operations. Repair Parts Parts prices have increased over 30%for the year. We have had several large repairs and are completing more repairs than what was budgeted for. Road and Bridge Equipment Operators Requesting to add 2 FTE to hire and train two new equipment operators to maintain service levels when current operators retire. Title VI Compliance The Federal Aviation Administration requires that all airports receiving federal grant funding maintain a Title VI Program,as part of the Grant Assurances.The supplemental will allow the airport to work with JViation/Woolpert to develop this plan. Utility Increase-Gas Utility cost are coming in much higher than expected and December is always one of our higher months. Need to increase the line item to sustain through 2023. Utility Increase-Trash Utility cost are coming in much higher than expected and December is always one of our higher months. Need to increase the line item to sustain through 2023. Utility Increase-Water Utility cost are coming in much higher than expected and December is always one of our higher months. Need to increase the line item to sustain through 2023. Project Description Page 6