HomeMy WebLinkAboutR88-112 amendment to personnel policyV
Commissianer G( F 0 moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 88- II Z
AMENDMENTS TO EAGLE COUNTY PERSONNEL POLICY
WHEREAS, pursuant to Section 30 -2 -104, C.R.S., and Eagle
County Resolution No. 87 -39, the Board of County Commissioners of
the County of Eagle, State of Colorado ( "Board "), adopted a
classification and compensation plan for all County employees paid
in whole or in part by the County, hereinafter referred to as the
"1987 Personnel Policy "; and
WHEREAS, the Human Resources Department has developed an
amendment to the Sick Leave Bank policy establishing guidelines for
the Sick Leave Bank Review Committee, changing the maximum
allowance of sick leave bank time from 320 to 360 hours per
calendar year per employee, making a policy that employees will not
be granted sick leave bank after an employee has been absent from
work for more than 90 days, and providing that the sick leave bank
will not be used for Worker's Compensation claims; and
WHEREAS, the Board desires to amend the smoking Policy of the
1987 Personnel Policy to prohibit smoking by employees in the
McDonald Building for the health and safety of fellow employees and
the general public; and
WHEREAS, the Board desires to amend the Paychecks and Pay
Period Policy of the 1987 Personnel Policy to change the pay day
from every other Friday to every other Thursday allowing for
greater convenience for County employees; and
WHEREAS, the results of the amendments to the Sick Leave
Bank, Smoking, and Paychecks and Pay Period Policy have
necessitated the amending and readoption of the 1987 Personnel
Policy; and
NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, effective April 21, 1988 the Board adopted the amendment
to the 1987 Personnel Policy as said amendment is more fully set
forth in Exhibit C attached hereto and incorporated herein by this
reference.
THAT, effective November 1, 1988, the Board adopts the
amendments to the 1987 Personnel Policy as said amendments are more
fully set forth in Exhibit A and B attached hereto and incorporated
herein by this reference.
THAT, the Sick Leave Bank policy on page 77 of the Eagle
County Personnel Policy is repealed and replaced with attached
Exhibit A.
THAT, the Smoking Policy on page 20 of the Eagle County
Personnel Policy is repealed and replaced with attached Exhibit B.
THAT, the Paychecks and Pay Period Policy on page 69 of the
Eagle County Personnel Policy is repealed and replaced with
attached Exhibit C.
THAT, the 1987 Personnel Policy, as herein amended, shall
apply to and shall be binding upon all County employees paid in
whole or part by the County except as otherwise provided for in
Section 30 -2 -104, C.R.S., and as otherwise provided for in the 1987
Personnel Policy, and all changes in benefits, pay grades and job
classification shall be made in accordance with the 1987 Personnel
Policy as herein amended.
THAT, nothing contained in this Resolution or the 1987
Personnel Policy, or the amendments adopted hereby, shall be
construed as authorizing any elected official, department head,
board, commission, or any other person or spending agency
associated with Eagle County to exceed their respective
appropriated budgets.
THAT, should any section, clause, provision, sentence or word
of this Resolution, including the attached Exhibit A, be declared
by a court of competent jurisdiction to be invalid, such decision
shall not affect the validity of this Resolution as a whole or the
1987 Personnel Policy as herein amended and readopted, or any parts
thereof, other than the part so declared to be invalid. For this
purpose, this Resolution is declared severable.
THAT, the Board finds, determines and declares that this
Resolution is necessary for the health, safety and welfare of the
citizens of the County of Eagle.
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MOVED, READ AND ADOPTED by the Board of
Commissioners of the County, of Eagle, State of Colorado,
regular meeting held the n day of71b_pg�
County
at its
1988.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
By: ic.rA F� �i7
Georg A. Ga es
Chairman
Commiss
s
Commissioner C ar-�-5 seconded adoption of
the foregoing resolution. The roll having been called, the vote
was as follows:
Commissioner George A. Gates
Commissioner Donald H. Welch
Commissioner Richard L. Gustafson
This Resolution passed by vote of the Board of
County Commissioners of the County of Eagle, State of Colorado.
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ENDORSEMENT
We endorse the Eagle County Employee Handbook as hereby
amended, and support its applicability to all Eagle County
employees.
IN WITNESS WHEREOF, the undersigned have set their hands
this day of , 1988.
Commissioner
Commissioner
Commissioner
0
asurer
Clerk and Recorder
Assessor
SICK LEAVE BANK
The Sick Leave Bank may provide temporary income to
employees who have exhausted all paid leaves and are
experiencing a serious illness or injury requiring an
extended absence from work.
The Sick Leave Bank may not be used for an illness or injury
incurred in the line of duty for which Worker's Compensation
has been applied for or is being received.
Regular full -time employees who have completed one year of
continuous full -time employment may be eligible to withdraw
sick leave hours from the Sick Leave Bank under the
following guidelines:
A. All paid leaves must be exhausted.
B. The requesting employee must submit a physician's
statement indicating the nature and probable
duration of the illness or injury.
C. The employee must submit their written request to
withdraw leave from the Sick Leave Bank to their
Department Head for comments and recommendations.
The Department Head will send the request to the
Director of Human Resources who will verify the
requestor's eligibility and discuss the request
with the Sick Leave Bank Review Committee.
D. The maximum withdrawal from the Sick Leave Bank
is 360 hours per calendar year per employee.
E. When approving hours from the Sick Leave Bank the
committee will consider the requesting employee's
prior sick leave use history, seriousness of the
illness or injury, prior performance evaluations,
the employee's length of service with the county,
the probability of returning to work, the
employee's willingness to accept temporary alter-
native assignments if available, information
provided by the employee's doctor and by the
county's designated physician if required.
F. Payment for sick leave hours withdrawn from the
Sick Leave Bank will be at 75% of the receiving
employee's normal hourly rate of pay earned on
the last day of active paid County service.
While using the Sick Leave Bank, an employee does not accrue
vacation, sick, or personal leave. Employees on Sick Leave
Bank are not eligible for paid holidays, jury, military,
funeral, emergency service, or administrative leave.
e �.S
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Withdrawals from the Sick Leave Bank are not required to be
repaid or replaced.
No sick leave bank pay will be granted after an employee has
been off work for ninety (90) calendar days.
An employee using Sick Leave Bank who has not been released
by their physician and if required by the County's
Designated Physician to return to their previous position by
the ninety -first (91st) calendar day after the beginning of
any Medical, Sick, and /or Sick Leave Bank leave may be
terminated.
Page 81
SMOKING POLICY
If Department Heads wish to allow smokin
smoking areas within their departments.
the smoking policy in their department.
and you are bothered by the smoke caused
should bring the matter to the attention
Department Head, if necessary.
I, they may designate
Employees must abide by
If you are a non - smoker
by a co- worker, you
to your co- worker and
Even if a department allows smoking, employees are not allowed
to smoke:
A. While in or operating a County vehicle from
the general motor pool.
B. In the McDonald Building or areas surrounding
the building.
C. In County restrooms.
D. In the Castle Peak lunchroom.
E. While actively waiting on the public.
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y ,
PAYCHECKS AND PAY PERIODS
The County has a bi- weekly payroll system. Employees will be
paid every other Thursday. If a County designated holiday falls
on a payday, paychecks will be distributed on Wednesday.
Payroll schedules will be posted in each department and on
employee bulletin boards. Unless the employee is dismissed by
the County, no advance payroll checks will be issued.
Paychecks will be distributed by the employee's Department Head
or the Department Head's designee. Department Heads or their
designees will mail paychecks that are not picked up by the
employees to the employee's mailing address.
An employee may authorize the Accounting Department to
distribute his /her paycheck to a specified person. A release
form is available in the Accounting Department which must be
signed each time an employee authorizes another person to
receive their paycheck.
When an error in pay is identified by either the Department Head
or the employee, he /she should notify the Accounting Department
immediately so corrections can be made. It is the employee's
responsibility to review pay information bi- weekly to assure
accuracy and to report errors in a timely manner. Any over or
underpayment must be brought to the attention of the Accounting
Department for correction. Overpayments will result in a
collection for the total amount.
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Revised Effective April 21, 1988 Resolution #
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