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Home My WebLink AboutR22-094 Adoption of a 5th Supplementary Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2022 DocuSign Envelope ID:4398462C-779E-43D2-84BA-6303A702077E Commissioner scherr moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2022 - 094 RESOLUTION ADOPTING A 5th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2022, AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County from time to time receives certain unanticipated revenues that were not anticipated at the time of the adoption of the 2022 budget and/or such revenues were not assured at the time of the adoption of the 2022 budget and therefore were not appropriated; and WHEREAS,the County has determined that there is an availability of unappropriated fund balances to adequately cover certain new appropriations; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions,and other spending agencies,it is sometimes necessary to transfer certain previously budgeted and appropriated monies or to authorize the expenditure of such unanticipated or unassured revenues or unappropriated fund balances; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues or unappropriated fund balances by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29-1-109 and C.R.S. 29-1-1 l 1; and WHEREAS, Eagle County's Finance Department has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. § 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, transfers, and utilization of fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:4398462C-779E-43D2-84BA-6303A702077E THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. [Remainder of page left intentionally blank] 2 DocuSign Envelope ID:4398462C-779E-43D2-84BA-6303A702077E MOVED,READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 29th day of November , 2022. DocuSigned by: COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS ATTEST: 5DocuSigned by: ,-DocuSigned by: 1 j1AA . Ov exick, By: C"` 136e?""' € 2I?96ttt°Board of 2`ealffitqVfMtf@eney County Commissioners County Commissioners Chair "--DocuSigned by: Witud I atfir itlttr-Henry Commissioner -DocuSigned by: 114.04 Sauxr mettisfuhmT0473... Commissioner Commissioner chandler-Henry seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner McQueeney Aye Commissioner Chandler-Henry Ave Commissioner Scherr Aye This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 5th Supplemental Request to the 2022 Budget To: Board of County Commissioners From: Finance Department CC: County Manager's Office, Elected Officials,and Department Heads Date: 11/22/2022 EAGLE COUNTY Finance Re: 5th Supplemental to the 2022 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) -Request Summary.This sheet is a summary of all program and project requests.(Pages 2) -Project Description. This sheet provides details of each program or project request.(Page 3) -Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2022 fund balance/net position for all Eagle County funds,including the impacts of the 2022 adopted budget and all budget amendments on fund balance/net position.(Page 4) Following is a summary of the 5th Supplemental to the 2022 Adopted Budget request: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 3,082,395 $ 332,883 1110-Human Services $ 2,500 $ 2,500 1151 -ECO Transit $ 3,145,809 $ 2,379,816 1152-ECO Trails $ 129,916 $ - 1160-Airport $ 71,448 $ (52,117) 1200-Public Health $ (408,718) $ (575,567) 1210-Mental Health $ - $ 10,000 2150-Capital Improvements $ 893,831 $ - 3650 -Eagle County Air Terminal Corp $ - $ 56,123 3680-Lake Creek Village $ - $ 1,000 3730-Insurance Reserve $ - $ 111,500 3790-Health Insurance $ - $ 1,250,000 3900-E911 Authority $ - $ 25,000 Total $ 6,917,181 $ 3,541,138 Coversheet Page 1 5th Supplemental Request to the 2022 Budget Fund Name Department Name Project/Request Name Total Revenue Total Expenses 1001-General Fund Clerk&Recorder Election Pay $ 18,500 $ 18,500 TABOR Notice Translation $ 4,100 $ 4,100 Corn Dev/Building Commercial Plan Review Contract $ - $ 40,000 Communications Eagle County Room Presentation System $ - $ 11,900 Facilities MC Express-mobile software for operations $ - $ 25,000 Finance Increased Sales Tax Collections $ 1,659,795 $ 233,383 Finance/Building Building Fee Revenue $ 1,400,000 $ - 1001-General Fund Total $ 3,082,395 $ 332,883 1110-Human Services Human Services Employment First $ 2,500 $ 2,500 1110-Human Services Total $ 2,500 $ 2,500 1151-ECO Transit ECO Transit Electric Bus Replacements $ 1,680,000 $ 2,153,352 Finance Increased Sales Tax Collections $ 1,465,809 $ 226,464 1151-ECO Transit Total $, 3,145,809 $ 2,379,816 1152-ECO Trails Finance Increased Sales Tax Collections $ 129,916 $ - 1152-ECO Trails Total $ 129,916 $ - 1160-Airport Airport AIP 67-Master Plan $ (1,000) $ - AIP 68-Taxiway B $ 45,488 $ 47,883 Pavement Maintenance Project $ - $ (100,000) Finance Increased Sales Tax Collections $ 26,960 $ - 1160-Airport Total $ 71,448 $ (52,117) 1200-Public Health Public Health&Environ Advancing Health Literacy $ (300,000) $ (358,249) Campeones Del Sistema $ (72,653) $ - Healthy Aging Program Supplies $ 1,435 $ 1,435 Immunizations $ (45,000) $ (218,753) Tobacco License Fee Revenue $ 7,500 $ - 1200-Public Health Total $ (408,718) $ (575,567) 1210-Mental Health Public Health&Environ Your Hope Center Clinicians $ - $ 10,000 1210-Mental Health Total $ - $ 10,000 2150-Capital Improvements Finance Increased Sales Tax Collections $ 893,831 $ - 2150-Capital Improvements Total $ 893,831 $ - 3650 -Eagle County Air Terminal Corp ECAT Garage Door Replacement $ - $ 56,123 3650 -Eagle County Air Terminal Corp Total $ - $ 56,123 3680-Lake Creek Village Finance Lake Creek Village Closeout $ - $ 1,000 3680-Lake Creek Village Total $ - $ 1,000 3730-Insurance Reserve Finance Property and vehicle claims $ - $ 111,500 3730-Insurance Reserve Total $ - $ 111,500 3790-Health Insurance Finance/HR Health Insurance Claims $ - $ 1,250,000 3790-Health Insurance Total $ - $ 1,250,000 3900-E911 Authority E911 Authority Motorala Contract Increase $ - $ 25,000 3900-E911 Authority Total $ - $ 25,000 Grand Total $ 6,917,181 $ 3,541,138 Request Summary Page 2 5th Supplemental Request to the 2022 Budget Project/Request Name Project/Request Brief Description 1 Advancing Health Literacy Reducing our overall revenue and associated expenses for our Advancing Health Literacy Grant in 2022. Based on YTD expenses we are projecting to bill for and collect less than the $1.5 million we budgeted.We estimate that we will collect closer to$1.2 million AIP 67-Master Plan CDOT changed the grant amount. AIP 68-Taxiway B Scope of the work for AIP 68 changed and the FAA and CDOT agreed to contribute more. Building Fee Revenue To account for increased building fee revenue collected in 2022. Campeones Del Sistema The next award Eagle County Public Health has been awarded from the Colorado Health Foundation for the Campeones del Sistema work is for an amount of$400,000. We will receive one payment for$200,000 in 2022. Public Health had initially budgeted$250,000 based on the previous award amount along with revenue that was carried forward from 2021 and should not have been leading us to reduce our total revenue by$72,653. Commercial Plan Review Contract Review of commercial permits done by a third party,AEC-West Consultants,Inc Eagle County Room Presentation System Replacement of the Crestron digital media presentation system in the Eagle County room.The old unit failed and was replaced with a Crestron DMPS3 along with a receiver unit that provides a signal to the room projector.This system powers all of the microphones and presentation inputs in the Eagle County room. Election Pay Election judge pay for the conduct of the 2022 Election. These costs will be reimbursed by the State and jurisdictions that coordinated with the election. Staff overtime for the conduct of the 2022 General Election.Staff OT costs will be reimbursed by the state and local jurisdictions who took part in the election. Electric Bus Replacements Grant Supported Purchase of 2 Gillig E-buses to replace vehicles at the end of their useful life Employment First County Share Increased Participant Expenditures in Employment First program Garage Door Replacement The garage doors in the terminal needed to be replaced and was scheduled to be done in 2022 but was mistakenly never added to the budget. Health Insurance Claims Our health insurance claims have increased significantly in Q4 2022. Healthy Aging Program Supplies Eagle County Healthy Aging has been awarded additional funds in the amount of$1435 for our Nutritional Services Incentive Program(NSIP)in 2022 that will be used towards program supplies. Immunizations Reducing our overall budgeted revenue for our Private Immunizations,Travel Immunizations and Medicaid fees based on YTD collections as well our expense budget for our Travel Immunization Supplies budget and reducing Immunization wage expense due to salary savings. Increased Sales Tax Collections To account for increased sales tax collections in 2022 Lake Creek Village Closeout To zero out the Lake Creek Village Fund MC Express-mobile software for operations Mobile software for maintenance team to receive work orders and document findings and procedures in the field. Motorala Contract Increase Increase Motorola phone system maintenance for 2022-23 Pavement Maintenance Project This project was added in the 2022 budget by mistake. This is just removing it from the books. Property and vehicle claims The Insurance Reserve Fund anticipates claim costs annually.This year,vehicle repairs are estimated to exceed the budget by$75,000.Liability and property claims are estimated to exceed the budget by$20,000.Finally,in preparation for the 2023 property insurance renewal, our carrier Zurich requested a property assessment of three facilities,costing$16,500. TABOR Notice Translation Translation of the Eagle County TABOR Notice into Spanish. Cost of translation will be shared by all coordinating jurisdictions. Tobacco License Fee Revenue Initially the revenue was removed from our 2022 budget as we had discussed extending current licenses through 12/31/22 and that would have meant that we would not collect any revenue in 2022. However,this plan did not come to fruition as we had to keep tobacco licenses in line with the state license schedule and because of this we will now once again be collecting this revenue in 2022. Your Hope Center Clinicians The BoCC has approved additional funding for Your Hope Center(formerly Eagle Valley Hope Center)in order to increase clinicians responding to crisis-level needs of children within the schools of the Eagle River Valley as the demand this school year has exceeded current capacity and is not expected to decrease next year.We are only requesting an additional$10k be added to the budget,as we are saving$90k in the 2022 budget with a separate organization that we will apply towards this award. Project Description Page 3 5th Supplemental Request to the 2022 Budget 5th Supplemental Requests Updated Audited 12/31/21 2022 Projected 12/31/22 Updated Projected 12/31/22 Fund Balance/Net Amended Net Fund Balance/Net 2022 Net Fund Balance/Net Position Revenue Position Revenue Expenses Revenue Position 1001-General Fund $ 37,385,488 $ (5,698,929) $ 31,686,559 $ 3,082,395 $ 332,883 $ (2,949,417) $ 34,436,071 1004-Public Trustee Fund $ 146,002 $ (21,073) $ 124,929 $ - $ - $ (21,073) $ 124,929 1100-Road and Bridge $ 10,061,758 $ (619,423) $ 9,442,335 $ - $ - $ (619,423) $ 9,442,335 1110-Human Services $ 4,691,303 $ (829,693) $ 3,861,610 $ 2,500 $ 2,500 $ (829,693) $ 3,861,610 1140-Offsite Road Improvements $ 1,265,922 $ (94,934) $ 1,170,988 $ - $ - $ (94,934) $ 1,170,988 1151-ECOTransit $ 14,095,906 $ 3,312,139 $ 17,408,045 $ 3,145,809 $ 2,379,816 $ 4,078,132 $ 18,174,038 1152-ECO Trails $ 2,642,731 $ (530,142) $ 2,112,589 $ 129,916 $ - $ (400,226) $ 2,242,505 1160-Airport $ 13,006,806 $ 2,019,535 $ 15,026,341 $ 71,448 $ (52,117) $ 2,143,100 $ 15,149,906 1170-Conservation Trust $ 275,434 $ 50,900 $ 326,334 $ - $ - $ 50,900 $ 326,334 1180-800MHz $ 1,849,811 $ 12,181 $ 1,861,992 $ - $ - $ 12,181 $ 1,861,992 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427 1200-Public Health $ 4,156,425 $ (835,524) $ 3,320,901 $ (408,718) $ (575,567) $ (668,675) $ 3,487,750 1210-Mental Health $ 454,543 $ (44,300) $ 410,243 $ - $ 10,000 $ (54,300) $ 400,243 1400-Housing Loans $ 551,565 $ (165,000) $ 386,565 $ - $ - $ (165,000) $ 386,565 1401-HousingOperations $ 5,529,145 $ (4,481,241) $ 1,047,904 $ - $ - $ (4,481,241) $ 1,047,904 1410-Workforce Housing Rentals $ 51,747 $ 34,329 $ 86,076 $ - $ - $ 34,329 $ 86,076 1442-Open Space $ 13,494,736 $ 3,578,524 $ 17,073,260 $ - $ - $ 3,578,524 $ 17,073,260 2150-Capital Improvements $ 37,291,119 $ (8,554,594) $ 28,736,525 $ 893,831 $ - $ (7,660,763) $ 29,630,356 3600-Landfill $ 17,059,067 $ (2,427,900) $ 14,631,167 $ - $ - $ (2,427,900) $ 14,631,167 3650 -Eagle County Air Terminal Corp $ 27,636,265 $ (222,042) $ 27,414,223 $ - $ 56,123 $ (278,165) $ 27,358,100 3660-The Valley Home Store $ 209,053 $ 12,791 $ 221,844 $ - $ - $ 12,791 $ 221,844 3670-Eagle County Housing and Development Aut $ 18,146,426 $ 41,001,016 $ 59,147,442 $ - $ - $ 41,001,016 $ 59,147,442 3680-Lake Creek Village $ 1,481,082 $ (1,480,082) $ 1,000 $ - $ 1,000 $ (1,481,082) $ - 3700-Fleet $ 18,714,129 $ (1,409,211) $ 17,304,918 $ - $ - $ (1,409,211) $ 17,304,918 3730-Insurance Reserve $ 361,804 $ (68,669) $ 293,135 $ - $ 111,500 $ (180,169) $ 181,635 3790-Health Insurance $ 8,235,584 $ (2,442,237) $ 5,793,347 $ - $ 1,250,000 $ (3,692,237) $ 4,543,347 3900-E911 Authority $ 741,850 $ 284,809 $ 1,026,659 $ - $ 25,000 $ 259,809 $ 1,001,659 3990-Golden Eagle $ 272,352 $ (94,230) $ 178,122 $ - $ - $ (94,230) $ 178,122 Total $ 242,555,480 $ 20,287,000 $ 262,842,480 $ 6,917,181 $ 3,541,138 $ 23,663,043 $ 266,218,523 Fund Balance/Net Position Page 4