HomeMy WebLinkAboutR22-076 Adopting a 4th Supplementary Budget for Fiscal Year 2022 DocuSign Envelope ID:834CE137-CCDD-48A0-BCE2-88668858C6E6
Commissioner scherr moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 2022 - 076
RESOLUTION ADOPTING A 4th SUPPLEMENTARY BUDGET AND
APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2022,AND
AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES
BETWEEN VARIOUS SPENDING AGENCIES
WHEREAS, the County has received certain unanticipated revenues, hereinafter
described; and
WHEREAS, said revenues were not anticipated at the time of the adoption of the 2022
budget and/or such revenues were not assured at the time of the adoption of the 2022 budget and
therefore were not appropriated; and
WHEREAS, in view of the needs of the various offices, departments, boards,
commissions, and other spending agencies, it is also necessary to transfer certain previously
budgeted and appropriated monies; and
WHEREAS, the Board has the authority to expend such unanticipated or unassured
revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and
appropriated revenues from one county fund to another county fund,pursuant to C.R.S. 29-1-109
and C.R.S. 29-1-111; and
WHEREAS, Eagle County's Finance Director has determined that such budget
appropriations are in compliance with the provisions of the Colorado Constitution, Article X,
Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and
WHEREAS, notice of this proposed supplementary budget has been published in a
newspaper having general circulation within the territorial limits of the County of Eagle, State of
Colorado, as required by the terms of C.R.S. 29-1-106.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, the Board hereby authorizes a supplementary budget and appropriation of
unanticipated revenues, unassured funds, and transfers from fund balance as described in
Exhibit A attached hereto and incorporated herein by this reference.
DocuSign tnvelope ID:834Ct137-CCDD-48A0-BCE2-88668858C6E6
THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all
action necessary to effectuate the intent of this Resolution.
THAT, the Eagle County Budget Officer is hereby requested and directed to immediately
transmit an original or certified copy of this Resolution to the affected spending agencies and the
officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the
payment of money.
THAT, the Eagle County Budget Officer is hereby further requested and directed to file
an original or certified copy of this Resolution with the Division of Local Governments in the
Department of Local Affairs.
THAT, this resolution is necessary for the public health, safety and welfare of the citizens
of Eagle County, Colorado.
[Remainder of Page Left Intentionally Blank]
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DocuSign Envelope ID:834CE137-CCDD-48A0-BCE2-88668858C6E6
MOVED,READ AND ADOPTED by the Board of County Commissioners of the County
of Eagle, State of Colorado, at its regular meeting held the 13th day of
September , 2022.
�-- DocuSigned b(2OUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
ATTEST:
,-DocuSigned by: -DocuSigned by:
Nitut (� �Vt«n By: "J "va
C`eflas2thesilleard of JeariftelfeWreeney
County Commissioners County Commissioners Chair
,-DocuSigned by:
K\atieffitil AiA
Miler-Henry
Commissioner
-DocuSigned by:
M o{j Scitme
Matt8SztherrE0473...
Commissioner
Commissioner chandler-Henry seconded adoption of the foregoing resolution. The roll
having been called, the vote was as follows:
Commissioner McQueeney Aye
Commissioner Chandler-Henry Aye
Commissioner Scherr Aye
This resolution passed by 3/0 vote of the Board of County Commissioners of
the County of Eagle, State of Colorado
3
4th Supplemental Request to the 2022 Budget
To: Board of County Commissioners
From: Finance Department
CC: County Manager's Office,Elected Officials,and Department Heads
Date: 9/12/2022
EAGLE COUNTY
Finance Re: 4th Supplemental to the 2022 Adopted Budget
Included in this memo are the following items:
-A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page)
-Request Summary.This sheet is a summary of all program and project requests.(Pages 2)
-Project Description. This sheet provides details of each program or project request.(Page 3)
-Summary of Personnel Changes.This sheet provides details of staffing changes approved in previous supplementals and
recommendations of the Full Time Equivalent committee for approval by the BoCC in this request.(Page 4)
-Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2022 fund
balance/net position for all Eagle County funds,including the impacts of the 2022 adopted budget and all budget amendments
on fund balance/net position.(Page 5)
Following is a summary of the 4th Supplemental to the 2022 Adopted Budget request:
Fund# Fund Name Revenues Expenditures
1001 -General Fund $ 20,910 $ 284,088
1110-Human Services $ 19,463 $ 19,463
1151 -ECO Transit $ - $ 573,600
1160-Airport $ - $ 97,000
1200-Public Health $ 20,000 $ 15,950
1410-Workforce Housing Rentals $ 47,682 $ 47,718
2150-Capital Improvements $ - $ 215,000
3650 -Eagle County Air Terminal Corp $ - $ 143,000
Total $ 108,055 $ 1,395,819
Coversheet 1
4th Supplemental Request to the 2022 Budget
Fund Name DepartmentName Project/RequestName Total Revenue Total Expenses
1001-General Fund Attorney Land Use Regulation Project $ - $ 166,458
Clerk&Recorder Election Judge Pay and Printed Materials $ 1,780 $ 34,000
Elections Letter Folding Machine $ - $ 4,800
Motor Vehicle Operations $ - $ 2,200
Finance Short Term Rental Nexus Study $ - $ 57,500
IT Dotsero Broadband Study-Grant $ 19,130 $ 19,130
1001-General Fund Total $ 20,910 $ 284,088
1110-Human Services Human Services Adult Protection Services $ 7,095 $ 7,095
Award for Health Disparities $ 10,000 $ 10,000
Food Assistance $ 2,368 $ 2,368
1110-Human Services Total $ 19,463 $ 19,463
1151-ECO Transit ECO Transit Accident-free recognition program $ - $ 15,000
Employee Uniforms $ - $ 6,000
Office Furniture $ - $ 1,600
Towing Services $ - $ 11,000
ECO Transit ECO House 2 $ - $ 540,000
1151-ECO Transit Total $ - $ 573,600
1160-Airport Airport HCE Transformer Upgrade Hertz EV $ - $ 12,000
Operating Supplies $ - $ 50,000
Parking Lot Maintenance Overrun $ - $ 20,000
Training budget $ - $ 15,000
1160-Airport Total $ - $ 97,000
1200-Public Health Public Health and Environment Family Connects Program $ - $ 14,450
WIC Staffing Funding $ 20,000 $ 1,500
1200-Public Health Total $ 20,000 $ 15,950
1410-Workforce Housing Rentals Housing 800 Castle Drive $ 47,682 $ 47,718
1410-Workforce Housing Rentals Total $ 47,682 $ 47,718
2150-Capital Improvements Facilities Freedom Park Playground $ - $ 110,000
Miller Ranch Roof Replacement $ - $ 105,000
2150-Capital Improvements Total $ - $ 215,000
3650 -Eagle County Air Terminal Corp ECAT Escalator Landing $ - $ 18,000
Terminal Counters Rehab $ - $ 75,000
Terminal Roof Repair $ - $ 50,000
3650 -Eagle County Air Terminal Corp Total $ - $ 143,000
Grand Total $ 108,055 $ •1,395,819
Request Summary 2
4th Supplemental Request to the 2022 Budget
Project/Request Name Project/Request Brief Description
800 Castle Drive 800 Castle Drive in Eagle,CO was purchased in late 2021 as a Workforce Housing unit.This
request is to add the revenue and expenses for this property.
Accident-free recognition program New implementation of a program to recognize drivers that have')to 15 years accident-free in
the organization.
Adult Protection Services The Elder Justice Act(EJA)funds will be used to support the Adult Protection Services program.
Award for Health Disparities Award from Rocky Mountain Health Plan(HCPF Grant)to be distributed to Medicaid recipient
experiencing hardships due to health disparities
Dotsero Broadband Study-Grant Dotsero Broadband Study
ECO House 2 Purchase,maintenance,and upkeep of house#2 for ECO employee housing.
Election Judge Pay and Printed Materials To cover primary election judge hourly pay increase,hours worked by judges,and additional staff
hours worked as well as increase to the printed material budget for the General Election due to
higher paper&shipping costs&increased#of ballot styles that must be produced by law.The
additional revenue is reimbursement from the state for conducting the recount for the
Republican Secretary of State race.
Elections Letter Folding Machine Request to purchase letter folding machine to reduce staff folding time.
Employee Uniforms Winter Season Budget for employee uniforms.The new uniform store allows employees to
purchase throughout the entire Winter and Summer seasons.
Escalator Landing The landing area at the top and bottom of the escalators needs tile repair.
Family Connects Program The Family Connects program including wages for nurse home visitors were approved in the 2nd
supplemental.This request is to cover additional costs for that program including laptops and
training.
Food Assistance Food Assistance award from SNAP ARPA funds that must be spent by 12/31/2022
Freedom Park Playground Additional equipment features added after public input received.
HCE Transformer Upgrade Hertz EV Hertz will be installing new EV chargers to move towards a more green fleet of vehicles. The
transformer needs to be upgraded to accommodate the additional electrical demand.
Land Use Regulation Project The Land Use Regulation Re-write project started in 2021.The remainder of the unused budget
was not carried forward to the 2022 budget in order to work towards completion of the project.
We are doing that now.
Miller Ranch Roof Replacement Roof inspection-recommended replacement.
Motor Vehicle Operations Motor Vehicle El Jebel Office:2 central processing units and two switches for staff working front
counter to efficiently switch between county and DOR networks to assist customers.
Office Furniture Purchase of office furniture for current and new ECO employees.
Operating Supplies Airport budget has seen a significant increase to operating supplies in 2022. The cost of bristles
increased exponentially at the beginning of 2022 and still to be purchased this year is radios,
runway paint,ATCT AC units,etc.
Parking Lot Maintenance Overrun The parking lot maintenance project came in higher than expected.
Short Term Rental Nexus Study We are contracting with Economic and Planning Systems,Inc.to conduct a nexus study regarding
a short term rental program fee for unincorporated Eagle County.
Terminal Counters Rehab The rental car counters in the terminal need some rehab and repair.
Terminal Roof Repair The old part of the terminal roof has a leak that needs extensive repair.
Towing Services Due to an increasing amount of down buses we need to allocate extra budget to this account.
Each towing service averages a total of$1620/bus.
Training budget Additional training budget is needed in 2022 since more employees have expressed interest in
attending conferences and the cost of travel has increased.
WIC Staffing Funding Eagle County has been awarded additional funding from the state for our Women Infants and
Children(WIC)Program in the amount of$20,000 for 2022.Funds will go to support the
personnel and training costs for the WIC program.
Project Description 3
4th Supplemental Request to the 2022 Budget
2020 Adopted 2022 Adopted 2022 Budget 2022 Additional
Fund Budget 2021 Adopted Budget Budget Amendments Cost
1001-General fund 252.8 244.50 262.4 5.5 $ 231,790
1004-Pablo Trustee Fund 1.6 1.55 1.6 0.0 $ - Number of vacant positions(as of 9/2/22)
1100-Road and Bridge 23.0 22.00 22 1.0 $ 44,026 42
1110-Human Services 59.6 60.55 65.1 3.0 $ 168,555 7.3%
1151-ECO Transit 67.5 65.02 73.9 0.0 $ - (excludes temporary and seasonal openings)
1152-ECO Trails 2.1 2.10 2.1 0.0 $ -
26.7 23.69 30.7 2.0 $ 88,747
1180-800 MHz 1.0 1.00 2 0.0 $ -
Health 37.2 43.20 51 -2.0 $ 103,216
1401 Housing Operations 12.5 12.50 12 0.0 $ -
3660-The Valley Home Store 2.0 2.00 4 0.0 $ -
-Open Space 3.7 3.65 4.7 0.0 $ -
3600-Landfill 12.9 12.85 12.9 1.0 $ 70,834
3700-Fleet 17.0 16.00 16 1.0 $ 41,754
TOUI Full Time Equivalent 519.4 510.E 560.4 71.5 $ 748,922
Growth 21.01 -8.8 49.79 11.5
Growth%
BoCC Approval Estimated 2022
Fund Process Total FTE Position Change&Description Annualized Cost Cost Funding Mechanism
1001•GeneralFund Approved 1.00 IT-CybersecurityAnalyst $ 104,610 $ 51,279 2022 salary savings
1110•Human Services Approved 1.00 CFAS Caseworker $ 116,309 $ 57,014 2022 salary swings-mild welfare block
grant allotaton
1110-Human Services Approved 1.00 family Wellbeing Coordinator $ 111,334 $ 54,575 2022 salary savirgp-60% d(aborative
Management Program Grant
lilt-Human Services Approved t.00 Economic Services Supervisor $ 116,210 $ 56,966 2022 salary savings-State allocation
3600-Landfill Approved 1.00 Operations Manager $ 144,500 $ 70,834 In 2nd supplemental request
1001•General Fund Approved 1.00 Admin-Atlministrative Assistant $ 76,872 $ 37,683 2022 salary savings
1200-Pubic Health Approved 1.50 Family Connects International-Nurses(2.0.75 FTE) $ 172,520 $ 64,272 -90%Brain lending-M this request
1200-Public Health Approved 1.00 family Connects Intl-Community Alignment Specialist $ 104,533 $ 38,944 -90%&rant funning-in this request
1200-Pubic Health Approved -450 Removing some COVID-related temporary positions $ - $ - No adjustments at this time.
1160-Airport Approved 1.00 Maintenance Technician S 85,178 S 41,754 In 2nd supplemental request
1160-Airport Approved 1.00 Maintenance Crew Leader S 95,865 $ 46,993 in 2nd supplemental request
1001•General Fund Approved 1.00 Building and Planning Technician $ 92,136 $ 34,325 2022 salary savings
3700-Fleet Approved 1.00 fleet Mechanic $ 85,178 S 41,754 In 2nd supplemental request
1100-Road and Bridge Approved 1.00 Operator 1 or II(depending upon experience) $ 89,814 $ 44,026 in 2nd supplemental request
1001-General Fund Approved 1.00 'Building Inspector-Succession planning $ 93,012 $ 46,506 2022 salary savings
1001•General Fund Current Request 0.50 Temporary Appraiser $ 41,136 $ 20,568 2022 salary savings
1001-General Fund Current Request 0.50 Faciitles Maintenance Technician $ 39,439 $ t9,719 2022 salary savings
1001-General Fund Current Request 0.50 SBDC Coordinator $ 43,419 $ 21,710 2022 salary savings-grant funded
Summaryof Personnel Changes 4
9
4th Supplemental Request to the 2022 Budget
4th Supplemental Requests
Unaudited Updated
12/31/21 Fund 2022 Projected 12/31/22 Projected 12/31/22
Balance/Net Amended Net Fund Balance/Net Updated 2022 Fund Balance/Net
Position Revenue Position Revenue Expenses Net Revenue Position
1001-General Fund $ 37,385,488 $ (5,435,751) $ 31,949,737 $ 20,910 $ 284,088 $ (5,698,929) $ 31,686,559
1004-Public Trustee Fund $ 146,002 $ (21,073) $ 124,929 $ - $ - $ (21,073) $ 124,929
1100-Road and Bridge $ 10,061,758 $ (619,423) $ 9,442,335 $ - $ - $ (619,423) $ 9,442,335
1110-Human Services $ 4,691,303 $ (829,693) $ 3,861,610 $ 19,463 $ 19,463 $ (829,693) $ 3,861,610
1140-Offsite Road Improvements $ 1,265,922 $ (94,934) $ 1,170,988 $ - $ - $ (94,934) $ 1,170,988
1151-ECOTransit $ 14,095,906 $ 3,885,739 $ 17,981,645 $ - $ 573,600 $ 3,312,139 $ 17,408,045
1152-ECOTrails $ 2,642,731 $ (530,142) $ 2,112,589 $ - $ - $ (530,142) $ 2,112,589
1160-Airport $ 13,006,806 $ 2,116,535 $ 15,123,341 $ - $ 97,000 $ 2,019,535 $ 15,026,341
1170-Conservation Trust $ 275,434 $ 50,900 $ 326,334 $ - $ - $ 50,900 $ 326,334
1180-800MHz $ 1,849,811 $ 12,181 $ 1,861,992 $ - $ - $ 12,181 $ 1,861,992
1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427
1200-Public Health $ 4,156,425 $ (839,574) $ 3,316,851 $ 20,000 $ 15,950 $ (835,524) $ 3,320,901
1210-Mental Health $ 454,543 $ (44,300) $ 410,243 $ - $ - $ (44,300) $ 410,243
1400-Housing Loans $ 551,565 $ (165,000) $ 386,565 $ - $ - $ (165,000) $ 386,565
1401-HousingOperations $ 5,529,145 $ (4,481,241) $ 1,047,904 $ - $ - $ (4,481,241) $ 1,047,904
1410-Workforce Housing Rentals $ 51,747 $ 34,365 $ 86,112 $ 47,682 $ 47,718 $ 34,329 $ 86,076
1442-Open Space $ 13,494,736 $ 3,578,524 $ 17,073,260 $ - $ - $ 3,578,524 $ 17,073,260
2150-Capital Improvements $ 37,291,119 $ (8,339,594) $ 28,951,525 $ - $ 215,000 $ (8,554,594) $ 28,736,525
3600-Landfill $ 17,059,067 $ (2,427,900) $ 14,631,167 $ - $ - $ (2,427,900) $ 14,631,167
3650 -Eagle County Air Terminal Corp $ 27,636,265 $ (79,042) $ 27,557,223 $ - $ 143,000 $ (222,042) $ 27,414,223
3660-The Valley Home Store $ 133,706 $ 12,791 $ 146,497 $ - $ - $ 12,791 $ 146,497
3670-Eagle County Housing and Development Auth $ 18,221,773 $ 41,001,016 $ 59,222,789 $ - $ - $ 41,001,016 $ 59,222,789
3680-Lake Creek Village $ 1,481,082 $ (1,480,082) $ 1,000 $ - $ - $ (1,480,082) $ 1,000
3700-Fleet $ 18,714,129 $ (1,409,211) $ 17,304,918 $ - $ - $ (1,409,211) $ 17,304,918
3730-Insurance Reserve $ 361,804 $ (68,669) $ 293,135 $ - $ - $ (68,669) $ 293,135
3790-Health Insurance $ 8,235,584 $ (2,442,237) $ 5,793,347 $ - $ - $ (2,442,237) $ 5,793,347
3900-E911 Authority $ 741,850 $ 284,809 $ 1,026,659 $ - $ - $ 284,809 $ 1,026,659
3990-Golden Eagle $ 272,352 $ (94,230) $ 178,122 $ - $ - $ (94,230) $ 178,122
Total $ 242,555,480 $ 21,574,764 $ 264,130,244 $ 108,055 $ 1,395,819 $ 20,287,000 $ 262,842,480
Fund Balance/Net Position 5