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Home My WebLink AboutR21-101 Adopting a 5th Supplementary Budget for Fiscal Year 2021 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO.2021 - 101 RESOLUTION ADOPTING A 5th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2021,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described; and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2021 budget and/or such revenues were not assured at the time of the adoption of the 2021 budget and therefore were not appropriated; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund,pursuant to C.R.S. §§ 29-1- 109 and 29-1-111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20,also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. § 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT,the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT,this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. MOVED,READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 7th day of Decemeber , 2021. COUNTY OF EAGLE, STATE OF 41).�oF EAG(ECOG2 COLORADO, By and Through Its , BOARD OF COUNTY COMMISSIONERS ATTEST: c DocuSigned by: OL O R A�/ DocuSigned by: t iut etibritaA, By: M.a{t Sr. kw Clerk tothtINVAtd6tif Matt Sc 1C111E7B2D718E0473... County Commissioners County Commissioners Chair DocuSigned by: autvuotttr— Kathy Clraffd r-Mi y Commissioner r—DocuSigned by: Jeanne lafeate `'`7 47A Commissioner` Commissioner 3/0 seconded adoption of the foregoing resolution. The roll having been called,the vote was as follows: 2 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 Commissioner Scherr Aye Commissioner Chandler-Henry Aye Commissioner McQueeney Aye This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 5th Supplemental Request to the 2021 Budget To: Board of County Commissioners From: Finance Department CC: County Manager's Office, Elected Officials,and Department Heads EAGLE COUNTY Date: 12/1/2021 Finance Re: 5th Supplemental to the 2021 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) -Request Summary.This sheet is a summary of all program and project requests.(Page 2) -Project Description. This sheet provides details of each program or project request.(Page 3) -Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2021 fund balance/net position for all Eagle County funds, including the impacts of the 2021 adopted budget and all budget amendments on fund balance/net position.(Page 4) Following is a summary of the 5th Supplemental to the 2021 Adopted Budget request: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 4,598,582 $ 1,557,479 1151 -ECO Transit $ 5,251,102 $ 185,000 1152-ECO Trails $ 167,683 $ - 1160-Airport $ - $ 119,900 1170-Conservation Trust $ 20,000 $ 500 1200-Public Health $ - $ 250,000 1442-Open Space $ 236,619 $ 236,619 2150-Capital Improvements $ 766,644 $ - 3600-Landfill $ 250,000 $ 34,600 3680-Lake Creek Village $ - $ 38,000 3700-Fleet $ - $ (374,869) Total $ 11,290,630 $ 2,047,229 Coversheet 1 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 5th Supplemental Request to the 2021 Budget Fund Name Department Name ProjecERequesf Name - - Total Revenue 'Total Expenses 1001-General Fund Building Building Fees increase $ 1,595,380 $ - Clerk&Recorder Recording Revenue increase $ 450,434 $ - Facilities Chapel Square CAM&Utilities $ - $ 16,000 Miller Ranch Water Bill $ - $ 11,500 Finance Increase sales tax projections $ 1,423,768 $ 336,643 Northwest Loan Fund Pass Through Grant $ 1,129,000 $ 1,129,000 Natural Resources Wildlife Survey $ - $ 16,500 Treasurer Treasurer Fees increase $ - $ 47,836 1001-General Fund Total .. $ 4,598,582 _$ 1,557,479 1151-ECO Transit ECO Transit Bus Operator wage increase $ - $ 150,000 Receipt of CRRSAA Reimbursement $ 3,500,000 $ - Finance Increase sales tax projections $ 1,751,102 $ 35,000 1151-ECOTransit Total ' ' $ 5,251,102 $ 185,000 1152-ECO Trails Finance Increase sales tax projections $ 167,683 $ - 1152-ECO Trails Total $ 167,683 $ - 1160-Airport Airport Aiport Equipment $ - $ 13,900 Light Pole Replacement $ - $ 106,000 1160-Airport Total $ - $ 119,900 1170-Conservation Trust Finance Increase in Conservation Trust fund revenue $ 20,000 $ 500 1170-Conservation Trust Total $ 20,000 $ 500 1200-Public Health Public Health and Enviomment Tobacco Prevention Coordinators $ - $ 250,000 1200-Public Health Total $ - $ 250,000 1442-Open Space Open Space BCVROS/Adam's Way Trail Grant $ 51,619 $ 51,619 Eagle Valley Outdoor Movement Grant $ 185,000 $ 185,000 1442.Open Space Total $ 236,619 $ 236,619 2150-Capital Improvements Finance Increase sales tax projections $ 766,644 $ - 2150-Capital Improvements Total $ 766,644 $ - 3600-Landfill Solid Waste&Recycling Drone Survey $ - $ 6,600 Landfill charges $ 250,000 $ - Temp Labor for MRF $ - $ 28,000 3600-Landfill Total $ 250,000 $ 34,600 3680-Lake Creek Village Housing Legal Fees for Lake Creek Village Sale $ - $ 30,000 Overtime for Maintenance Staff $ - $ 8,000 3880-Lake Creek Village Total $ - $ 38,000 3700-Fleet Fleet Services FASTER Upgrade $ - $ (100,000) Remove vehicle purchases due to supply chain $ - $ (274,869) 3700-Fleet Total $ - $ (374,869) Grand Total $ 11,290,630 $ 2,047,229 Request Summary 2 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 5th Supplemental Request to the 2021 Budget Project/Request Name. Project/Request Brief Description Aiport Equipment Distance Measuring Equipment and Air Traffic Control Tower replacement beacon BCVROS/Adam's Way Trail Grant Eagle County received$51,618.91 from Great Outdoors Colorado and passed it to Vail Valley Mountain Trails Association Building Fees increase This is to account for increased building fee collections in 2021. Bus Operator wage increase When the ECO bus driver wage increase and new bonus structure was approved earlier this year, we did not increase their budget.Now with the increased wages,seasonal hiring and sign on bonus payments we need to increase their wages budget. Chapel Square CAM&Utilities Requesting budget to pay for common area maintenance fees and utilities for the lease at Chapel Square in Avon.This building will offer public health,motor vehicle,and elections services to the public. Drone Survey The drone survey ended up costing more than we had budgeted. This request is the difference. Eagle Valley Outdoor Movement Grant Pass through grant for Walking Mountains Science Center from Get Outside Colorado FASTER Upgrade The FASTER upgrade will be delayed to 2022 and the updated expenses will be added to the 2022 adopted budget. Increase in Conservation Trust fund revenue This is to increase the revenue expected from state lottery funds and to increase the treasury fees due to the collection of additional revenue. Increase sales tax projections Increase sales tax projections to account for additional revenue we expect to receive.The revenue is offset by the amount paid to RFTA in the ECO Transit fund and to the towns in the General Fund. Landfill charges Revenues at the Landfill and MRF are trending higher than expected during the 2021 budget season. Legal Fees for Lake Creek Village Sale During the sale process of LCV,we have enlisted outside counsel to prepare forms in a timely manner to expedite a closing. The$30,000 supplemental should cover all costs through closing. Light Pole Replacement We will be replacing 29 light poles at the airport and acquiring 2 extra to keep on hand.This project is for improved safety.We plan to share this expense with Eagle County Air Terminal Corp Miller Ranch Water Bill We were mistakenly not billed and therefore budgeted incorrectly for water service at Miller Ranch since 2019(meter problem)so we have a large outstanding invoice due to ERWS. Northwest Loan Fund Pass Through Grant The Northwest Loan Fund makes loans to small businesses. We anticipate that the NLF will request additional grant dollars and we will the pass the funds through to NLF. Overtime for Maintenance Staff Extra work was required in 2021 by the LCV Maintenance Staff. We were short staffed for a few months in the middle of the year and extra work was required to prepare for the listing of Lake Creek Village. These extra hours required more overtime expenses which were not budgeted for in 2021. Receipt of CRRSAA Reimbursement We will receive reimbursement for eligible operating and administrative expenditures that qualify as part of the Coronavirus Response and Relief Supplemental Appropriations Act. Recording Revenue increase Increase in recording revenue to account for increased collections in 2021. Remove vehicle purchases due to supply chain Supply chain issues in 2021 have reduced the availability of vehicles for purchase. We are delaying purchase of ten vehicles to 2022 so are formally removing them from our 2021 budget Temp Labor for MRF Due to COVID we are still having to utilize temp labor at the MRF. Tobacco Prevention Coordinators Due to confusion with the 2021 budget department entries and final adopted budget we had $250,000 removed from our expense budget with the last supplemental in error. Those funds should have remained in the ECPHE budget for 2021 in order to cover the agreement we had in place with Eagle County School District to cover their Tobacco Prevention Coordinators.This request is to add those funds in the amount of$250k back into our budget. Treasurer Fees increase This is to account for an increase in treasurer fees associated with increased revenue collections. Wildlife Survey This is to pay for a wildlife survey that was conducted this fall.Outcomes will assist in decision making. Project Description 3 DocuSign Envelope ID:22B66E4B-DEA1-4183-8DF6-0EB4E3AB6758 5th Supplemental Request to the 2021 Budget 5th Supplemental Requests Updated Audited 12/31/20 2021 Amended Projected 12/31/21 Projected 12/31/21 Fund Balance/Net Budget Net Fund Balance/Net Updated 2021 Fund Balance/Net Position Revenue Position Revenue Expenses Net Revenue Position 1001-General Fund $ 37,689,167 $ (7,343,389) $ 30,345,778 $ 4,598,582 $ 1,557,479 $ (4,302,286) $ 33,386,881 1004-Public Trustee Fund $ 126,930 $ (4,013) $ 122,917 $ - $ - $ (4,013) $ 122,917 1100-Road and Bridge $ 8,720,517 $ 387,782 $ 9,108,299 $ - $ - $ 387,782 $ 9,108,299 1110-Human Services $ 3,876,534 $ (434,175) $ 3,442,359 $ - $ - $ (434,175) $ 3,442,359 1140-Offsite Road Improvements $ 983,670 $ 15,834 $ 999,504 $ - $ - $ 15,834 $ 999,504 1151-ECO Transit $ 10,570,470 $- (1,183,604) $ 9,386,866 $ 5,251,102 $ 185,000 $ 3,882,498 $ 14,452,968 1152-ECO Trails $ 1,713,040 $ 327,639 $ 2,040,679 $ 167,683 $ - $ 495,322 $ 2,208,362 1153-RFV Transit $ 56,155 $ (56,155) $ - $ - $ - $ (56,155) $ - 1154-RFV Trails $ 4,971 $ (4,971) $ - $ - $ - $ (4,971) $ - 1160-Airport $ 8,195,910 $ 2,041,532 $ 10,237,442 $ - $ 119,900 $ 1,921,632 $ 10,117,542 1170-Conservation Trust $ 174,607 $ 56,200 $ 230,807 $ 20,000 $ 500 $ 75,700 $ 250,307 1180-800 MHz $ 1,576,406 $ 155,637 $ 1,732,043 $ - $ - $ 155,637 $ 1,732,043 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427 1200-Public Health $ 3,228,892 $ 526,364 $ 3,755,256 $ - $ 250,000 $ 276,364 $ 3,505,256 1210-Mental Health $ 485,067 $ (117,947) $ 367,120 $ - $ - $ (117,947) $ 367,120 1400-Housing Loans $ 703,599 $ (255,000) $ 448,599 $ - $ - $ (255,000) $ 448,599 1401-Housing Operations $ 968,849 $ (237,368) $ 731,481 $ - $ - $ (237,368) $ 731,481 1410-Workforce Housing Rentals $ 8,305 $ 15,130 $ 23,435 $ - $ - $ 15,130 $ 23,435 1442-Open Space $ 9,401,480 $ 3,143,352 $ 12,544,832 $ 236,619 $ 236,619 $ 3,143,352 $ 12,544,832 2150-Capital Improvements $ 11,725,929 $ 21,906,797 $ 33,632,726 $ 766,644 $ - $ 22,673,441 $ 34,399,370 3600-Landfill $ 16,329,837 $ (529,374) $ 15,800,463 $ 250,000 $ 34,600 $ (313,974) $ 16,015,863 3650 -EagleCountyAirTerminalCorp $ 26,185,843 $ 1,157,600 $ 27,343,443 $ - $ - $ 1,157,600 $ 27,343,443 3660-The Valley Home Store $ 138,183 $ (4,477) $ 133,706 $ - $ - $ (4,477) $ 133,706 3670-Eagle County Housing and Development Auth $ 17,426,338 $ (370,514) $ 17,055,824 $ - $ - $ (370,514) $ 17,055,824 3680-Lake Creek Village $ 1,001,799 $ 172,996 $ 1,174,795 $ - $ 38,000 $ 134,996 $ 1,136,79S 3700-Fleet $ 17,978,072 $ 284,819 $ 18,262,891 $ - $ (374,869) $ 659,688 $ 18,637,760 3730-Insurance Reserve $ 386,769 $ (82,385) $ 304,384 $ - $ - $ (82,385) $ 304,384 3790-Health Insurance $ 9,108,228 $ (2,116,327) $ 6,991,901 $ - $ - $ (2,116,327) $ 6,991,901 3900-E911 Authority $ 602,512 $ (49,292) $ 553,220 $ - $ - $ (49,292) $ 553,220 3990-Golden Eagle $ 165,915 $ (24,155) $ 141,760 $ - $ - $ (24,155) $ 141,760 Total $ 192,281,421 $ 17,378,536 $ 209,659,957 $ 11,290,630 $ 2,047,229 $ 26,621,937 $ 218,903,358 Fund Balance/Net Position 4