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HomeMy WebLinkAboutMinutes 03/24/20 PUBLIC HEARING March 24, 2020 Present: Kathy Chandler-Henry Chairman Matt Scherr Commissioner Jeanne McQueeney Commissioner Jeff Shroll County Manager Kathy Parker Assistant County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner McQueeney expressed her appreciation for what she was seeing around town and the accommodations that people were making to support businesses and one another. The library was offering curbside services for movies and books. It was helpful to relax on self-isolation and develop a routine. She encouraged people as part of their routine to reach out to friends and family from a distance. Chairman Chandler-Henry added her thanks. She learned this morning that Eagle County resources were helping other counties. Social distancing had provided great relief to the medical systems and emergency providers. On another note,she spoke about a letter received from the Government Finance Officers Association with regards to Eagle County's Comprehensive Annual Financial Report for the year ending 2018 which qualified for a Certificate of Achievement for Excellence in financial reporting. Commissioner Scherr stated that he was attending the meeting remotely and was at the end of his quarantine. He would be briefly in the office tomorrow. County Manager Updates Jeff Shroll expressed his thanks to all the different departments and partners throughout the county that were working on this crisis. People could get updates at ECEmergency.org. Consent Agenda 1. Ratification of Expansion of Colorado Works diversion policy to allow flexibility during declared disasters Megan Burch,Human Services 2. February 2020 Payment Report Jill Klosterman,Finance Commissioner McQueeney moved to approve the Consent Agenda for March 24,2020,as presented. Commissioner Scherr seconded the motion. The vote was declared unanimous. 1 03/24/2020 Constituent Input Chairman Chandler-Henry opened and closed constituent input,as there was none. She encouraged people with comments or questions to send them in and the board would address them on television. Business Items 1. 2020 Eagle County Wildfire Annual Operating Plan(AOP) Birch Barron,Emergency Management Executive Summary: The Eagle County Wildfire Annual Operating Plan(AOP) is signed annually by the Chair of the BoCC,the County Sheriff, and the County Clerk. The AOP specifies how public safety and Eagle County will operate in a wildfire response in coordination with state and federal agencies as appropriate. The AOP is prepared annually by the Colorado Division of Fire Prevention&Control with close input and guidance from Eagle County Emergency Management, Eagle County Sheriff,all fire services areas in Eagle County,Colorado Dept. of Parks& Wildlife,the U.S. Forest Service,and the U.S. Bureau of Land Management. The Eagle County AOP is prepared pursuant to the Statewide Cooperative Wildland Fire Management and Stafford Act Response Agreement and the Colorado Statewide Wildland Fire Management Annual Operating Plan and the Agreement for Cooperative Wildfire Protection. Sherri If Van Beek stated that the annual operation plan was the same plan,planning for other emergencies. There were not a lot of changes from last year. The plan was used as a template. Plans such as these were critical to have in place. Commissioner McQueeney believed it was a helpful document in terms of the collaboration. Commissioner McQueeney moved to approve the 2020 Eagle County Wildfire Annual Operating Plan. Commissioner Scherr seconded the motion. The vote was declared unanimous. 2. Resolution 2020-025 Approval of the 5th Supplemental Budget 2019 Jill Klosterman,Finance Executive Summary: BoCC will review the 5th Supplemental request for 2019 on March 16th,2020 during the Manager update. Public Notice will be completed on March 19th, 2020 and the request for these additional Appropriations will be made in the March 24th, 2020 public meeting. Ms. Klosterman explained the reason for the supplemental. The circumstances around this were due to staff turnover. She did not intend to make this a regular practice. The expenditure was for the Mental Health Fund, the marijuana money,approved in 2017. There was more revenue was collected than expected so there would be an increase in revenue and an offsetting increase in the expenditures related to the contract. Commissioner McQuecney stated that the process doesn't always work out as planned and another reason why Ms. Klosterman was winning awards. Commissioner McQueeney moved to approve the resolution approving the 5th Supplemental Budget 2019. Commissioner Scherr seconded the motion. The vote was declared unanimous. 3. Resolution 2020-026 Approval of the 1st Supplemental Budget 2020 Jill Klosterman, Finance Executive Summary: BoCC will review the 1st Supplemental request on March 16th, 2020 during the Manager update. Public Notice will be completed on March 19th, 2020 and the request for these additional Appropriations will be made in the March 24th,2020 public meeting. 2 03/24/2020 Ms.Klosterman started with the carryforwards and reminded everyone that all the items were previously approved and in the 2019 budget. The items were either not done at the end of the budget cycle or hadn't been started but were still priorities but were being moved into the 2020 budget. She highlighted the carryforward within the General Fund of the Emergency Incident Response Department. They originally budgeted$500,000,with $336,000 being carried forward. In addition to some new requests,there would be$500,000 to address the COVID-19 response. She reviewed the new requests which had changed somewhat.There were some things that could not be delayed like the tax appeal litigation,work done related to a crosswalk,and things that could potentially put local folks to work. The overall funding for the emergency response to COVID-19 was $1.150 million; $500,000 was dedicated to Emergency Operations Center and ongoing operations, $400,000 to economic services funding,and$250,000 to help community partners get dollars out into the community. At this time there was a lot of uncertainty around the airport,but in talking to the Airport Director,they opted to keep the new request that was a federal grant coming in to pay for the air terminal apron. Commissioner McQueeney believed it was helpful to understand that the$400,000 was being added to the existing funding pot. The big question was at what level of income would allow for assistance. Commissioner Scherr believed it was important to put measures in place that would insure that businesses and the rest of the community were prepared to rebound from this. He believed this was an investment in recovery. Megan Burch, Director of Human Services,stated that assistance would not be tied to an income level but would be based on need and reason for place of need. Ms.Klosterman stated that there were a lot of checks and balances and she expected a lot of applications. Chairman Chandler-Henry believed this was an example of various teams working together. This was round one.There were various groups providing needed resources in the community,and the county was preparing for round two. Mr. Shroll stated that there would be upcoming meetings to keep a close watch on county finances over the next three to six months. Economic recovery was an important component but it was also to important for the county to be able to respond to emergency needs. Commissioner McQueeney thanked Ms.Klosterman and all the directors and elected officials for acknowledging the need,being flexible and thinking creatively. Commissioner Scherr moved to approve the resolution approving the 1st Supplemental Budget 2020. Commissioner McQueeney seconded the motion. The vote was declared unanimous. The Board of County Commissioners will meet as necessary to review and take action on any issues related to the COVID-19 Local Disaster Emergency OQ OGLE CO There being no further business befo 4. • ,.r , °$1:meeting was adjourned until March 31,2020. Attes 40111" c_ ,o er,00 the Board Chairman 3 03/24/2020