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LC19-023 LKSM Design
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN LAKE CREEK VILLAGE LLC AND LKSM DESIGN ARCHITECTURE THIS AGREEMENT (“Agreement”) is effective as of ____________________, by and between LKSM Design Architecture, a Colorado architecture design firm (hereinafter “Consultant” or “Contractor”) and Lake Creek Village LLC, a Colorado limited liability company (hereinafter “LCV”). RECITALS WHEREAS, Lake Creek Village put out an RFQ for bids for assistance with the redesign of the current trash system (the “Project”) at the Lake Creek Village Apartments, 4923 Lake Creek Village Drive, Edwards, CO 81632 (the “Property”); and WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Consultant and LCV in connection with the services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and LCV agree as follows: 1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services described in Exhibit A (“Services”) which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Consultant agrees to furnish the Services no later than June 30, 2020, and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. c. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 11/12/2019 2 LCV Professional Services Final 5/14 2. LCV’s Representative. The Maintenance Supervisor, William Wright, the Housing Department’s designee shall be Consultant’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 12 hereof, shall continue in full force and effect through the 30th of June, 2021. An additional year for potential consultant work 4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by LCV for such additional services in accordance with LCV’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that LCV has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by LCV for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. LCV shall compensate Consultant for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $37,000, of which $6,000 is for Phase O, $18000 for Schematic Design, Design Development, Construction Document and Bidding Phases, and $500 over 26 weeks for the Contract Administration Phase. All phases are outlined in Exhibit A. Consultant shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by LCV. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as LCV may request. b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by LCV shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by LCV. c. If, at any time during the term or after termination or expiration of this Agreement, LCV reasonably determines that any payment made by LCV to Consultant was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from LCV, Consultant shall forthwith return such DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 3 LCV Professional Services Final 5/14 payment(s) to LCV. Upon termination or expiration of this Agreement, unexpended funds advanced by LCV, if any, shall forthwith be returned to LCV. d. LCV will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 6. Sub-consultants. Consultant acknowledges that LCV has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub- consultant agreements for the performance of any of the Services or additional services without LCV’s prior written consent, which may be withheld in LCV’s sole discretion. LCV shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom LCV has an objection, in its reasonable discretion, shall be assigned to the Project. Consultant shall require each sub-consultant, as approved by LCV and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward LCV. LCV shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process. The Consultant shall be responsible for the negligent acts and omissions of its agents, employees and sub-consultants or sub-contractors. 7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. iv. Professional liability insurance with prior acts coverage for all Services required hereunder, in a form and with an insurer or insurers satisfactory to LCV, with limits of liability of not less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services and Project. b. Other Requirements. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 4 LCV Professional Services Final 5/14 i. The automobile and commercial general liability coverage shall be endorsed to include LCV, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. ii. Consultant’s certificates of insurance shall include sub-consultants as additional insureds under its policies or Consultant shall furnish to LCV separate certificates and endorsements for each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Project and the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an “A.M. Best” rating of not less than A-VII. iv. Consultant’s insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant’s policy shall contain a waiver of subrogation against LCV. v. All policies must contain an endorsement affording an unqualified thirty (30) days notice of cancellation to LCV in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Consultant’s certificate of insurance evidencing all required coverage(s) is attached hereto as Exhibit B. Upon request, Consultant shall provide a copy of the actual insurance policy and/or required endorsements required under this Agreement within five (5) business days of a written request from LCV, and hereby authorizes Consultant’s broker, without further notice or authorization by Consultant, to immediately comply with any written request of LCV for a complete copy of the policy. viii. Consultant shall advise LCV in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish LCV a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to LCV, LCV shall be entitled to immediately terminate this Agreement. x. The insurance provisions of this Agreement shall survive expiration or termination hereof. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 5 LCV Professional Services Final 5/14 xi. The parties hereto understand and agree that LCV is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to LCV, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Consultant is not entitled to workers’ compensation benefits except as provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all applicable federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Consultant shall indemnify and hold harmless LCV, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which LCV may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any of its sub- consultants hereunder; and Consultant shall reimburse LCV for reasonable attorney fees and costs, legal and other expenses incurred by LCV in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against LCV to the extent that LCV is liable to such third party for such claims without regard to the involvement of the Consultant. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of LCV. Consultant shall execute written assignments to LCV of all rights (including common law, statutory, and other rights, including copyrights) to the same as LCV shall from time to time request. For purposes of this paragraph, the term “documents” shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Consultant (including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement). 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. LCV: Attention: Kim Williams 500 Broadway Post Office Box 850 DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 6 LCV Professional Services Final 5/14 Eagle, CO 81631 Telephone: 970-328-8773 Facsimile: 970-328-8787 E-mail: kim.williams@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-mail: atty@eaglecounty.us CONSULTANT: LKSM DESIGN ARCHITECTURE Attn: Leah KS Mayer PO Box 9195 Avon, CO 81620 Telephone:970-376-6623 E-Mail: lmayer@lksmdesign.com 11. Coordination. Consultant acknowledges that the development and processing of the Services for the Project may require close coordination between various consultants and contractors. Consultant shall coordinate the Services required hereunder with the other consultants and contractors that are identified by LCV to Consultant from time to time, and Consultant shall immediately notify such other consultants or contractors, in writing, of any changes or revisions to Consultant’s work product that might affect the work of others providing services for the Project and concurrently provide LCV with a copy of such notification. Consultant shall not knowingly cause other consultants or contractors extra work without obtaining prior written approval from LCV. If such prior approval is not obtained, Consultant shall be subject to any offset for the costs of such extra work. 12. Termination. LCV may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide LCV with all documents as defined in paragraph 9 hereof, in such format as LCV shall direct and shall return all LCV owned materials and documents. LCV shall pay Consultant for Services satisfactorily performed to the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than twenty one (21) calendar days written notice for the following reasons: 1) Material changes in the conditions under which this Agreement was entered into, the Scope of Services, or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes; 2) Assignment of this agreement or transfer of the DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 7 LCV Professional Services Final 5/14 Project by either party to any other entity without prior written consent of the other party; and 3) Substantial failure by the other party to perform in accordance with the terms of this agreement. 13. Venue, Jurisdiction and Applicable Law. Claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 14. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 15. Other Contract Requirements. a. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that LCV has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Consultants performing similar services. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. This paragraph shall survive termination of this Agreement. b. Consultant agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. c. This agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of LCV. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between LCV and Consultant except that of independent contractor. Consultant shall have no authority to bind LCV. d. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with applicable laws, codes, rules and regulations. e. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 8 LCV Professional Services Final 5/14 f. Consultant shall not assign any portion of this Agreement without the prior written consent of LCV. Any attempt to assign this Agreement without such consent shall be void. g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. h. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. j. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to LCV. Consultant shall be subject to financial audit by federal, state or LCV auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or inspections. k. The signatories to this Agreement aver to their knowledge, no employee of LCV has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. l. The Consultant, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 16. Prohibitions on Contracts. a. As used in this Section 16, the term undocumented individual will refer to those individuals from foreign countries not legally in the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has any employees or subcontractors, Consultant shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the contract for services. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 9 LCV Professional Services Final 5/14 b. If Consultant obtains actual knowledge that a subcontractor performing work under the contract for services knowingly employs or contracts with an undocumented individual, Consultant shall be required to: i. Notify the subcontractor and LCV within three (3) days that Consultant has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) of the paragraph 14(b) the subcontractor does not stop employing or contracting with the undocumented individual; except that Consultant shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. c. If Consultant violates these prohibitions, LCV may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Consultant shall be liable for actual and consequential damages to LCV. d. LCV may notify the Colorado Secretary of State if Consultant violates this provision of this Agreement and LCV terminates the Agreement for such breach. [Rest of page intentionally left blank] DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 10 LCV Professional Services Final 5/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Lake Creek Village LLC By and through Eagle County Housing and Development Authority, its sole member By: _______________________ Jeanne McQueeney, Chair Attest: By: _____________________________ Regina O’Brien, Clerk CONSULTANT: By:________________________________ Print Name:__________________________ Title: ______________________________ DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A President Leah Mayer 11 LCV Professional Services Final 5/14 EXHIBIT A SCOPE OF SERVICES, SCHEDULE, FEES DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A September 12, 2019 Daniel Murray William Wright daniel.murray@eaglecounty.us william.wright@eaglecounty.us Re: Redesign & Planning of the Trash Removal System at Lake Creek Village, LLC Bill & Dan; Thanks for the opportunity to work with you on the redesign of the trash removal system at Lake Creek Village. LKSM Design, PC will team up with Hopkins Architecture for the Phase O portion of the design, which is the research, programming, and needs analysis phase. LKSM Design, PC will continue on the project through the Schematic Design, Design Development, Construction Document and Contract Administration phases. Engineering consultants will be hired for those phases as needed and described below. PDF versions of a recent property survey of the Lake Creek Village development have been provided for our use. LKSM Design, PC will convert these into AutoCAD files for use in the project as needed. This letter will act as an agreement for architectural & engineering services. The scope of services is outlined below, but the scope of design of structures is not defined yet. The architect maintains that the Phase 0 process will inform the Client of the best approach to improving trash collection at Lake Creek Village. The architect has made an attempt to define services for an, as yet, undefined set of structures. The current architectural & engineering fee is based on the Phase O research phase and the process to design and prepare construction documents for 3 separate trash structures placed around the site. Traditional and basic structural and electrical engineering services are assumed. The general design for any proposed structures should be better defined after the Schematic Design Phase and the overall fee may need to be revised at that time. PO Box 9195 Avon, CO 81620 970.376-6623 lmayer@lksmdesign.com DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A Page 2 September 12, 2019 Phase O Design a system of research consisting of interviews and exercises with residents, management and the trash collection company. Analyze existing site conditions related to current & future trash systems equipment, structures and location. Transform collected data into actionable ideas. Present actionable ideas to Client for review at (1) meeting. Schematic Design Transform actionable ideas into schematic design for a new trash removal system. Prepare background site plans. Present Schematic Design to Client for review and feedback at (1) meeting. Design Development Phase Incorporate project feedback to date into development of design. Prepare DD drawings (50% complete) to indicate proposed trash system structures and systems. Review structure design in relation to building code. Contract & coordinate with structural & electrical engineers, if needed. Provide a DD narrative for the structural & electrical components. Facilitate (1) meetings with Client to review progress in this phase. Construction Document Phase Incorporate project feedback to date into construction documents. Coordinate with structural & electrical engineers. Prepare architectural drawings (90% complete) needed for Bidding to General Contractors. Provide specifications & scope of finishes for the project. (1) meetings with Owner to review the project in this phase. Bidding Phase: Coordinate with Client to prepare a bid form or RFP document for Construction. Field questions from General Contractors during the construction bid process. Attend (1) pre-bid conference on site, if requested by the Client. Prepare addenda related to questions during the bid process as needed. Assist Client in analyzing construction bids submitted by General Contractors. (1) meeting with Owner to review the project in this phase. Incorporate project feedback to date into construction documents. Prepare architectural drawings (100% complete) needed for Eagle County permit. Contract Administration Phase Provide Contract Administration for field questions. The architect will be available to make periodic observations to the site to observe the general progress of the construction. Visit the site weekly during the construction to review progress with the Client. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A Page 3 September 12, 2019 Assumptions: The Client is Eagle County but project decisions will be made by Dan Murray & William Wright. Existing survey drawings are available for this project in PDF format only. Soils report will be provided by the Client as needed. The scope of work for construction is not defined at this time and could affect the overall fee. Submission to a Design Review Board is not required or included. Planning or zoning approvals, if needed, will be additional services. The construction project will be competitively bid for construction. The Client will assist in the Bidding process using Eagle County standard procedures. Structural & Electrical engineering services will be contracted by the architect and their fees are included in this proposal. Mechanical, Plumbing & Civil engineering services, if needed, will be contracted separately and their fees are NOT included in this proposal. Irrigation design is excluded. Building Permit fees are excluded. Asbestos inspections and fees are excluded. The General Contractor or Client will apply for and obtain all construction permits. Proposed Schedule: Phase O completed by November 1, 2019 Schematic design completed by December 1, 2019 Design development completed by January 15, 2020 Construction Document completed by February 15, 2020 Bidding Phase completed by March 30, 2020 Schedule may be subject to change based on Client feedback Construction to occur in the Spring of 2020 Payment is requested within 21 days of billing Proposed Fee: Architectural/Engineering fee will be a flat fee for the Phase 0 services. The Design phases are proposed at an hourly rate with a maximum fee. Billing for these phases will be for hours spent at the defined rates only. If the maximum fee is not met, this fee will not be requested. The Contract Administration phase will be billed at a weekly rate per the duration of the construction schedule. o Phase O phase $6,000 (flat fee) o Schematic Design phase o Design Development phase o Construction Document phase o Bidding Phase $18,000 for above phases (hourly with a maximum fee) DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A Page 4 September 12, 2019 o Contract Administration phase $500 per week of construction (flat fee) Standard Hourly Rates: Designer $100 to $125 Project Architect/Engineer $120 to $140 Senior Architect/Engineer $135 to $180 Principal $155 to $215 Reimbursable Expenses: If the pdf survey sheets are needed to be converted into AutoCAD format, an expense of $1,650 will be charged for a 3rd party to perform this service. Please feel free to contact me if you have any questions about this proposal. I thank you for this opportunity. Please return a signed copy to me and let me know if you are ready to begin. Regards; Leah KS Mayer I understand and agree to the conditions in this Letter of Agreement, and authorize Leah K.S. Mayer to proceed under the conditions stated. Signature Date Terms The owner shall be billed directly by LKSM Design, P.C. for architectural and structural fees. Any required consultants, if not paid directly by the owner, will be billed in addition to this fee at a rate of 1.10. In addition to professional fees, reimbursable expenses such as travel, long-distance telephone, printing, plotting and photography are billed at a rate of 1.15 times their cost to LKSM Design, P.C. Unless otherwise mutually agreed in writing by the Owner, all claims, disputes and controversies arising out of or relating to this Agreement or the alleged breach thereof shall be submitted to mediation as a condition precedent to the initiation of a civil action by one party against the other. Please feel free to contact me if you have any questions about this proposal. I thank you for this opportunity. Please return a signed copy to me and let me know if you are ready to begin. Limits of Liability In recognition of the relative risks and benefits of the Project to both the Client and the Consultant, the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of the Consultant and Consultants officers, directors, partners, employees, shareholders, owners and sub- consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A Page 5 September 12, 2019 from any cause or causes, including attorneys' fees and costs and expert-witness fees and costs, so that the total aggregate liability of the Consultant and Consultants officers, directors, partners, employees, shareholders, owners and sub-consultants shall not exceed $25,000, or the Consultant's total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A 12 LCV Professional Services Final 5/14 EXHIBIT B INSURANCE CERTIFICATE DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE XL Specialty Insurance Company Hartford Casualty Ins. Company 10/25/2019 USI Insurance Services, LLC P.O. Box 7050 Englewood, CO 80155 800 873-8500 800 873-8500 LKSM Design, P.C. PO Box 9195 Avon, CO 81620 37885 29424 B X X X Y Y 34SBWVQ4025 02/25/2019 02/25/2020 2,000,000 1,000,000 10,000 2,000,000 4,000,000 4,000,000 B X X Y Y 34SBWVQ4025 02/25/2019 02/25/2020 2,000,000 A Professional Liability Claims Made DPS9936990 02/25/2019 02/25/2020 $1,000,000 per claim $2,000,000 annl aggr. As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner. The General Liability and Automobile Liability, insurance (See Attached Descriptions) Lake Creek Village LLC 4923 Lake Creek Village Drive Edwards, CO 81632 1 of 2 #S26968157/M24789850 LKSMDESClient#: 1083173 ADKZP 1 of 2 #S26968157/M24789850 DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) policies applies on a primary and non-contributory basis. A Blanket Waiver of Subrogation applies for General Liability and Automobile Liability. Please note that Additional Insured status does not apply to Professional Liability. 2 of 2 #S26968157/M24789850 DocuSign Envelope ID: D23985A0-F7B3-4442-9681-5C019411B98A