HomeMy WebLinkAboutR19-067 Adopting a 3rd Supplementary Budget :
4
Commissioner W 1-K - moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 2019 - OU1
RESOLUTION ADOPTING A 3rd SUPPLEMENTARY BUDGET AND
APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2019,AND
AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES
BETWEEN VARIOUS SPENDING AGENCIES
WHEREAS, the County has received certain unanticipated revenues, hereinafter
described; and
WHEREAS, said revenues were not anticipated at the time of the adoption of the 2019
budget and/or such revenues were not assured at the time of the adoption of the 2019 budget and
therefore were not appropriated; and
WHEREAS, in view of the needs of the various offices, departments, boards,
commissions, and other spending agencies, it is also necessary to transfer certain previously
budgeted and appropriated monies; and
WHEREAS, the Board has the authority to expend such unanticipated or unassured
revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and
appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29-1-109
and C.R.S. 29-1-111; and
WHEREAS, Eagle County's Finance Director has determined that such budget
appropriations are in compliance with the provisions of the Colorado Constitution, Article X,
Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and
WHEREAS, notice of this proposed supplementary budget has been published in a
newspaper having general circulation within the territorial limits of the County of Eagle, State of
Colorado, as required by the terms of C.R.S. 29-1-106.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, the Board hereby authorizes a supplementary budget and appropriation of
unanticipated revenues, unassured funds, and transfers from fund balance as described in
Exhibit A attached hereto and incorporated herein by this reference.
THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all
action necessary to effectuate the intent of this Resolution.
THAT,the Eagle County Budget Officer is hereby requested and directed to immediately
transmit an original or certified copy of this Resolution to the affected spending agencies and the
officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the
payment of money.
THAT, the Eagle County Budget Officer is hereby further requested and directed to file
an original or certified copy of this Resolution with the Division of Local Governments in the
Department of Local Affairs.
THAT, this resolution is necessary for the public health, safety and welfare of the
citizens of Eagle County, Colorado.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held the �(Q�i day of
, 2019.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
c4 C
ATTEST:
615 i2.111 y
cotox,.
"
Clerk to the Board of J nne McQueeney
County Commissioners ,Ch.it
1 // :
A_ A 1E1411
athy Chiller-Henry
Commissioner
Matt Sch-rr
Comm- •. er
44-P4-4 log—
Commissioner Q-4-64,---10%-a--)4- - seconded adoption of the foregoing resolution. The roll
having been called,the vote was as follows:
2
Commissioner McQueeney
Commissioner Chandler-Henry n lQ-a •
Commissioner Scherr
This resolution passed by 1 vote of the Board of County Commissioners of
the County of Eagle, State of Colorado
3
' 3rd Supplemental Request to the 2019 Budget Coversheet
To: Board of County Commissioners
From: Finance Department
CC: County Manager's Office, Elected Officials,and Department Heads
EAGLE COUNTY
Finance Date: 8/26/2019
Re: 3rd Supplemental to the 2019 Adopted Budget
Included in this memo are the following items:
-A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page)
- Request Summary.This sheet is a summary of all program and project requests.(Page 2)
- Project Description. This sheet provides details of each program or project request.(Pages 3-4)
-Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2019 fund
balance/net position for all Eagle County funds, including the impacts of the 2019 adopted budget and all budget
amendments on fund balance/net position.(Page 5)
The Full Time Equivalent/Personnel Committee is recommending no new positions in this supplemental.
Following is a summary of the 3rd Supplemental to the 2019 Adopted Budget request:
Fund# Fund Name Revenues Expenditures
1001 -General Fund $ 54,810 $ 492,509
1152-ECO Trails $ - $ 250,000
1209- Public Health $ 36,500 $ 15,000
1442-Open Space $ 30,000 $ -
2150-Capital Improvements $ - $ 700,000
3600- Landfill $ - $ 66,595
3700-Fleet $ - $ 218,255
3730- Insurance Reserve $ 250,000 $ 350,000
Eagle County Air Terminal Corp $ 70,000 $ 70,000
Eagle County Housing and Development Authority $ 41,000 $ 100,000
Total $ 482,310 $ 2,262,359
Page 1
' 3rd Supplemental Request to the 2019 Budget Request Summary
Fund Name,, , 1 Department Name , Pioject/RequestName ; , Total Revenue Total Expenses
1001-General Fund Administration Mental Health Project with Vail Health-PR Services $ - $ 39,975
Animal Shelter&Services Employee Tuition and Training $ - $ 3,500
Attorney's Office Legal Fees $ - $ 75,000
Community Development ProTech Building Inspections $ 1,200 $ 1,200
Engineering Bull Run Mid-Block Crossing $ 40,000 $ 40,733
Extension Office New Copy Machine Purchase $ - $ 6,491
Facilities Remediation of Spray Foam Insulation in El Jebel $ - $ 50,000
Finance Insurance Reserve Fund Balance $ - $ 250,000
US Forest Service-Secure Rural Schools $ 13,610 $ 13,610
Human Resources Recruiting Expenses $ - $ 12,000
'4001-General Fund Total $ :54,510. $ 492 509
1152-ECO Trails ECO Trails Horn Ranch Trail $ - $ 250,000
.1152-. CO Tracts Total :. ...: .. ''-f:";''',,..,..,;.<,�'.:".,.,,;,. `$,'',"-'..:...«_ '-.;;-':$. ':'_250.4¢4):
1209-Public Health Public Health Colorado Health Foundation Donation $ 15,000 $ 15,000
Women,Infants and Children Services $ 21,500 $ -
1209
1442-Open Space Treasurer Treasurer's Pooled Interest $ 30,000 $ -
1442=Open Space Total ,. ,' $ 30,06 ''$
2150-Capital Improvements Project Management PC Air Units for New Jet Bridges $ - $ 700,000
:
:2150.Ca tat Improvements Total. : ... .........:....` '.`=.:,::-,-1,--,... g ''"S::, ;c7�Q0•Q00.
3600-Landfill Solid Waste&Recycling Landfill Design Services $ - $ 66,595
;360(-Landfill Tatar . ,
. . $'. .'.$- .66;5 5.
3700-Fleet Fleet Services 2019 Parts Supplemental $ - $ 150,000
Replacement of Totaled Vehicle 8825 $ - $ 68,255
3700-Fleet Total .: -, ' :. $ =$ )218;255,
3730-Insurance Reserve Finance Insurance Reserve Fund Balance $ 250,000 $ 350,000
3730 tnsurartce Reserve Tatat ::,. $, i_250,000 `;$., 350.,..
Eagle County Air Terminal Corp Airport Terminal Roof Repairs $ 70,000 $ 70,000
Eagle'County Air Terminal Corp Total . : <r,-,,:, :'..- , :'$ . ,°:70,000...$ ';_ 70,000
Eagle County Housing and Development Authority Housing 431 Broadway Rental $ 6,000 $ 10,000
Due Diligence Services $ 35,000 $ 45,000
Marketing/Communications $ - $ 45,000
Eagle County Housing and Development Authority Total $ 41000'.4--:S::-.1061:00
Grand Total. - $ ,.482,$f0 'f$ 2,262,359:
Page 2
' 3rd Supplemental Request to the 2019 Budget Project Description
Project/Request Name . Project/Request Brief Description
2019 Parts Supplemental Based on a monthly average of approximately$85,000 per month for 2019,we would like to
request a budget amendment of$150,000 for our parts account to cover the purchases for the
remainder of the year.
431 Broadway Rental We will begin renting the property at 431 Broadway in November 2019. The property will be
furnished by ECHDA and rented to county employees.
Bull Run Mid-Block Crossing This crosswalk had an original budget of$150,000 with 50%being paid by Eagle County and 50%
by the Edwards Metro District. We have received a project estimate of$190,733 so need to
increase our budget accordingly. We will receive an additional$20k from Edwards Metro and
$20k from ECO Transit to fund this project.
Colorado Health Foundation Donation The Colorado Health Foundation is making a$15,000 donation to support Eagle County
Community Development Departments Technical Advisory Panel Creation.
Due Diligence Services Due Diligence Services include legal expenses for Spring Creek Apartments($40k),the majority of
which($35k)will be repaid by the developer and$5,000 for the CenturyTel building remediation.
Employee Tuition and Training We have several priority trainings that our staff have been scheduled through the end of the
year.
Horn Ranch Trail The Eagle to Horn Ranch is undergoing repair on some of the walls that failed from unforeseen
ground water($200k fix and contractor is paying 30%). Additionally,we are reviewing the cause
of a couple of sinkholes.Finally,we need to do additional earthwork to remedy soils conditions
on the east end of the project.
Insurance Reserve Fund Balance The Insurance Reserve Fund,which is used to account for all general and liability claims for ECG
and some of its affiliates,has been using its fund balance for the past several years as insurance
claims have risen. We are working on a long term funding solution to resolve this,however,in
the meantime we need to ensure the fund has sufficient cash to pay all claims and recommend
that the general fund transfer$250,000 to the insurance reserve fund.
Landfill Design Services Because of a revised site life estimate that we received from our consultant in 2019,we would
like to begin designing for an improvement to the northern portion of the current landfill and an
expansion of the leachate holding pond. Additionally,the contractor will provide a cost
estimates for construction and engineering services of Mod 9.
Legal Fees Outside legal defense for petty offense claim against Sheriff Van Beek
Marketing/Communications ECHDA is spending additional funds on marketing and communications in 2019. These projects
include the strategic illustrated map,time lapse camera at Two10@ Castle Peak,new website,
and additional storytelling efforts.
Mental Health Project with Vail Health-PR Eagle County and Vail Health split the public relations expenses with BerlinRosen for newly
Services created Eagle Valley Behavioral Health
New Copy Machine Purchase Requesting$6491 supplemental in order to purchase new copy machine for Extension Office.
Copier full purchase price is$7291,however we are re appropriating$800 from our remaining
copier lease budget in order to help with the purchase. We are purchasing as opposed to leasing
as it will net a savings of$581 and our monthly expense will be reduced by$164.
PC Air Units for New Jet Bridges Addition of Pre-Conditioned air handling units to the four new jet bridges at the airport.This
work includes production and installation of the units themselves,as well as all associated
electrical work.
ProTech Building Inspections Contractual agreement for third party inspections for code violation enforcement.
Recruiting Expenses After a review and projection for the upcoming recruitment expenses we would like to request
$12,000 in additional budget for recruiting.This will cover:extensive advertising for our two
director level postings;travel reimbursements for candidates;seasonal bus driver recruitment;
and ongoing recruitment needs.
Remediation of Spray Foam Insulation in El Jebel Spray Foam Insulation applied end of May in El Jebel Clerk and Recorder office causing adverse
health reaction in employees who work there.The cost is to cover the remediation of product.
Replacement of Totaled Vehicle 8825 Unit 8825-Sheriffs Office Tahoe was totaled and needs to be replaced. The vehicle would be
$39,255 and the add on equipment would be$29,000 based on prices paid to equip Tahoes this
year. Total Request$68,255
Terminal Roof Repairs The roof of the existing terminal has had issues with leaks,and as we are wrapping up the
remodel and addition of the new terminal,we would like to complete this necessary renovation
while we're finishing up the remainder of the project.
Page 3
3rd Supplemental Request to the 2019 Budget Project Description
ProjectlRequest Name Project/Request.Brief Description.
Treasurer's Pooled Interest We under budgeted Treasurer's pooled interest revenue for the Open Space funds.
US Forest Service-Secure Rural Schools We received more money that we budgeted for the US Forest Service Secure Rural Schools
program.
Women,Infants and Children Services Women,Infants and Children(WIC)Services additional FFY19 awarded funds to Eagle County to
cover personnel costs.The total of this award is$30,500 however we had already requested$9k
of this award to be added to our budget with the 2nd supplemental for the computer
replacements.This request will be for the remaining$21.5k to be used towards personnel costs.
Page 4
• 3rd Supplemental Request to the 2019 Budget Fund Balance/Net Position
3rd Supplemental Requests Updated
. Audited 12/31/18 2019 Amended Projected 12/31/19 .Projected 12/31/19
Fund Balance/Net Budget Net Fund Balance/Net Fund Balance/Net
Position Revenue Position r Revenue Expenses Position
1001-General Fund $ 31,565,466 ' $ (4,491,963) $ 27,073,503 $ 54,810 $ 492,509 $ 26,635,804
1100-Road and Bridge . $ 6,617,780 $ 439,608 $ 7,057,388 $ - $ - $ 7,057,388
1110-Human Services $ 2,520,481 $ (431,535)' $ 2,088,946 $ - $ - $ 2,088,946
1140-Offsite Road Improvements $ 931,955 $ (162,000) $ 769,955 $ - $ - $ 769,955
1151 -ECO Transit $ 4,196,457 $ (852,022) $ 3,344,435 $ - $ - $ 3,344,435
1152-ECO Trails $ 2,120,000 $ (1,273,119) $ 846,881 . $ - $ 250,000 $ 596,881
.
1153-RFV Transit $ 138,123 $ - $ 138,123 r $ - ' $ - $ 138,123
1154-RFV Trails $ 13,944 $ - $ 13,944 $ - $ - $ 13,944
1155-Transportation Capital $ 1,365,128 $ - $ 1,365,128 $ - $ - $ 1,365,128
1160-Airport ' $ 4,431,775 $ (2,163,464) $ 2,268,311 ' $ - $ - $ 2,268,311
Eagle County Air Terminal Corp $ 29,140,175 $ (21,280,680) $ 7,859,495 $ 70,000 $ 70,000 $ 7,859,495
1170-Conservation Trust Fund $ 88,144 $ (1,501) $ 86,643 $ - $ - $ 86,643
1180-800 MHz $ 1,008,400 . $ 4,246 $ 1,012,646 $ - $ - $ 1,012,646
1191-Emergency Reserve(TABOR) $ 2,701,616 $ 27,000 $ 2,728,616 $ - $ - $ 2,728,616
1209-Public Health $ 503,387 $ (190,700) $ 312,687 $ 36,500 $ 15,000 $ 334,187
1210-Mental Health $ 894,601 • $ - $ 894,601 $ - $ - $ 894,601
1400-Housing Loans $ 1,108,738 $ (270,000) $ 838,738 $ - $ - $ 838,738
1401 -Housing Operations $ 932,515 $ - ' $ 932,515 $ - $ - $ 932,515
Eagle County Housing and Development Authority $ 15,306,754 $ (1,067,287) $ 14,239,467 $ 41,000 $ 100,000 $ 14,180,467
The Valley Home Store $ 166,281 $ 19,691 $ 185,972 $ - $ - $ 185,972
Lake Creek Village $ 1,054,161 $ 582,205 $ 1,636,366 $ - $ - $ 1,636,366
Golden Eagle $ 282,682 $ (11,345) $ 271,337 $ - $ - $ 271,337
1442-Open Space $ 2,225,845 ' $ 3,198,573 ' $ 5,424,418 , $ 30,000 . $ - $ 5,454,418
1,443-Open Space Preservation $ 311,512 $ 3,500 $ 315,012 $ - $ - $ 315,012
2150-Capital Improvements $ 6,038,937 $ (1,943,029) $ 4,095,908 $ - $ 700,000 ' $ 3,395,908
.3600-Landfill $ 15,601,150 $ 462,417 $ 16,063,567 ' $ - $ 66,595 $ 15,996,972
3700-Fleet $ 16,780,118 $ (1,087,170) $ 15,692,948 $ - $ 218,255 $ 15,474,693
3730-Insurance Reserve $ 240,343 $ - $ 240,343 $ 250,000 $ 350,000 $ 140,343
3790-Health Insurance $ 10,321,686 ' $ (2,576,388) $ 7,745,298 $ - $ - r $ 7,745,298
E911 Authority ; $ 422,922 $ (256,329) $ 166,593 ' $ - $ - $ 166,593
Total $ 159,031,076 $ (33,321,292) $ 125,709,784 $ 482,310 $ 2,262,359 $ 123,929,735 .
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