HomeMy WebLinkAboutR19-037 Adopting 2nd Supplementary Budget Commissioner
('.,14- _ moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 2019 - Qt 1
RESOLUTION ADOPTING A 2"d SUPPLEMENTARY BUDGET AND
APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2019,AND
AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES
BETWEEN VARIOUS SPENDING AGENCIES
WHEREAS, the County has received certain unanticipated revenues, hereinafter
described; and
WHEREAS, said revenues were not anticipated at the time of the adoption of the 2019
budget and/or such revenues were not assured at the time of the adoption of the 2019 budget and
therefore were not appropriated; and
WHEREAS, in view of the needs of the various offices, departments, boards,
commissions, and other spending agencies, it is also necessary to transfer certain previously
budgeted and appropriated monies; and «` ;" '.
rf.
WHEREAS, the Board has the authority to e pend match ianticipated or unassured
revenues by enacting a supplementary budget and appropriation, And to transfer budgeted and
appropriated revenues from one county fund to another county-€trnc,pursuant to C.R.S. 29-1-109
and C.R.S. 29-1-111; and
WHEREAS, Eagle County's Finance Director has determined that such budget
appropriations are in compliance with the provisions of the Colorado Constitution, Article X,
Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and
WHEREAS; naticc of this proposed supplementary budget has been published in a
newspaper having general circulation within the territorial limits of the County of Eagle, State of
Colorado, as required by the terms of C.R.S. 29-1-106.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, the Board hereby authorizes a supplementary budget and appropriation of
unanticipated revenues, unassured funds, and transfers from fund balance as described in
Exhibit A attached hereto and incorporated herein by this reference.
THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all
action necessary to effectuate the intent of this Resolution.
THAT,the Eagle County Budget Officer is hereby requested and directed to immediately
transmit an original or certified copy of this Resolution to the affected spending agencies and the
officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the
payment of money.
THAT, the Eagle County Budget Officer is hereby further requested and directed to file
an original or certified copy of this Resolution with the Division of Local Governments in the
Department of Local Affairs.
THAT, this resolution is necessary for the public health, safety and welfare of the
citizens of Eagle County, Colorado.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held the 16 tN day of
�W--1k , 2019.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
4702 coo BOARD OF COUNTY COMMISSIONERS
ATTEST: 1c1
IV 1La . .a'�,p By:
Clerk to the Board of nne cQueene
County Commissioners hai
Kathy C / der-Henry
Commissioner
Matt Scherr
Commissioner
Commissioner 3d-14- seconded adoption of the foregoing resolution. The roll
having been called,the vote was as follows:
2
Commissioner McQueeney IQM h
Commissioner Chandler-Henry
Commissioner Scherr Ia—u
This resolution passed by / vote of the Board of County Commissioners of
the County of Eagle, State of Colorado
3
2nd Supplemental Request to the 2019 Budget Coversheet
To: Board of County Commissioners
From: Finance Department
CC: County Manager's Office,Elected Officials,and Department Heads
EAGLE COUNTY
Finance Date: 6/14/2019
Re: 2nd Supplemental to the 2019 Adopted Budget
Included in this memo are the following items:
-A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page)
-A summary of fund balance/net position for each Eagle County fund. The purpose of this sheet to give a high level update of projected
2019 fund balance/net position including the impacts of budget amendments on fund balance/net position.(Page 2)
-A summary of requests.This sheet is a summary of all program and project requests. These revenues and expenditures will impact the
2019 projected fund balance and that change is summarized in the Fund Balance/Net Position report.(Page 3)
-Project description report. This sheet provides details of each new program or project request.(Pages 4-6)
The Full Time Equivalent/Personnel Committee recommends approval of the following new positions for a total of 6 FTE:
-Economic Services Lead Specialist-Trainer(Budget impacts included in 1st Supplemental.)
-Mental Health Coordinator(Grant funded position. Budget impacts included in 1st Supplemental.)
-Airport Electrician(Budget impacts included in 1st Supplemental.)
-Facilities Maintenance Worker II(No 2019 budget impacts.)
-Fleet Mechanic II(Budget Impacts included in Request Summary.)
-Associate Planner(No 2019 budget impacts.)
-Total impact of these recommendations(along with position reclassifications and compensation changes)to the 2019 budget is
estimated to be$321,500. Impact to the 2020 budget(all else equal)is estimated to be$525,000.
Following is a summary of the 2nd Supplemental to the 2019 Adopted Budget request:
Fund# Fund Name Revenues Expenditures
1001 -General Fund $ 597,885 $ 806,462
1100-Road and Bridge $ - $ 7,612
1140-Offsite Road Improvements $ 15,000 $ 35,000
1151 -ECO Transit $ - $ 2,804
1152-ECO Trails $ (1,000,000) $ (188,977)
1160-Airport $ 14,038,500 $ 14,066,083
1209-Public Health $ 212,471 $ 157,846
1442-Open Space $ 425,336 $ 522,049
2150-Capital Improvements $ 245,679 $ 278,679
3600-Landfill $ - $ 200,000
3700-Fleet $ 64,176 $ 606,202
Total $ 14,599,047 $ 16,493,760
Page 1
2nd Supplemental Request to the 2019 Budget Fund Balance/Net Position
2nd Supplemental
Projected Requests Updated
Unaudited 12/31/19 Projected 12/31/19
12/31/18 Fund 2019 Amended Estimated Fund r Estimated Fund
Balance/Net Budget Net Balance/Net Balance/Net
Position Revenue Position Revenue Expenses , Position
1001-General Fund $ 31,565,966 $ (4,283,386) $ 27,282,580 $ 597,885 $ 806,462 $ 27,074,003 .
1100-Road and Bridge $ 6,617,780 $ 447,220 $ 7,065,000 $ - $ 7,612 $ 7,057,388
1110-Human Services $ 2,520,481 $ (431,535) $ 2,088,946 $ - $ - ' $ 2,088,946
1140-Offsite Road Improvements $ 931,955 $ (142,000) $ 789,955 $ 15,000 $ 35,000 _ $ 769,955
1151-ECO Transit $ 4,196,457 $ (849,218) $ 3,347,239 $ - $ 2,804 r $ 3,344,435
1152-ECO Trails $ 2,120,000 $ (462,096) $ 1,657,904 $ (1,000,000) $- (188,977) $ 846,881
1153-RFV Transit $ 138,123 $ - $ 138,123 $ - $ - $ 138,123
1154-RFV Trails $ 13,944 $ - $ 13,944 $ - $ - $ 13,944
1155-Transportation Capital $ 1,365,128 $ - $ 1,365,128 $ - $ - $ 1,365,128
1160-Airport $ 4,431,775 $ (2,135,881) $ 2,295,894 $ 14,038,500 $14,066,083 $ 2,268,311
Eagle County Air Terminal Corp $ 29,140,171 $ (21,280,680) $ 7,859,491 $ - $ - $ 7,859,491 .
1170-Conservation Trust Fund $ 88,144 $ (1,501) $ 86,643 $ - $ - $ 86,643
1180-800 MHz $ 1,008,400 $ 4,246 $ 1,012,646 $ - $ - $ 1,012,646
1191-Emergency Reserve(TABOR) $ 2,701,616 $ 27,000 $ 2,728,616 $ - $ - $ 2,728,616
1,209-Public Health $ 503,387 $ (245,325) $ 258,062 $ 212,471 $ 157,846 $ 312,687
1210-Mental Health $ 894,601 $ - $ 894,601 $ - $ - . $ 894,601
1400-Housing Loans • $ 1,108,738 $ (270,000) $ 838,738 $ - $ - $ 838,738
1401-Housing Operations $ 932,515 $ - $ 932,515 $ - $ - $ 932,515
Eagle County Housing and Development Authority $ 15,306,754 $ (1,067,287) $ 14,239,467 $ - $ - $ 14,239,467
The Valley Home Store $ 166,281 $ 19,691 $ 185,972 $ - $ - $ 185,972
Lake Creek Village $ 1,054,161 $ 582,205 $ 1,636,366 $ - $ - $ 1,636,366
Golden Eagle $ 282,682 $ (11,345) $ 271,337 $ - $ - $ 271,337 .
1442-Open Space $ 2,225,845 $ 3,295,286 $ 5,521,131 $ 425,336 $ 522,049 ' $ 5,424,418
1,443-Open Space Preservation $ 311,512 $ 3,500 $ 315,012 $ - $ - $ 315,012
2150-Capital Improvements $ 6,038,937 $ (1,910,029) $ 4,128,908 $ 245,679 $ 278,679 $ 4,095,908
3600-Landfill $ 15,601,150 $ 662,417 $ 16,263,567 $ - $ 200,000 $ 16,063,567
3700-Fleet $ 16,780,118 $ (545,144) $ 16,234,974 $ 64,176 $ 606,202 $ 15,692,948
3730-Insurance Reserve $ 240,343 $ - $ 240,343 $ - $ - $ 240,343
3790-Health Insurance $ 10,321,686 $ (2,576,388) $ 7,745,298 $ - $ - $ 7,745,298
E911 Authority $ 422,922 $ (256,329) $ 166,593 $ - $ - $ 166,593
Total $ 159,031,572 $ (31,426,579) $ 127,604,993 $ 14,599,047 $16,493,760 $ 125,710,280
Page 2
r
2nd Supplemental Request to the 2019 Budget Request Summary
Fund Name DepartmemNama 'Project/Request Name:, . . -
. _ ,.:�liiir_r��:acaiaTcMUra.r.Y:r.
1001-General Fund Administration Broadband Study-additional expenses $ 28,250 $ 20,000
El Jebel Tech Upgrades $ - $ 5,000
Verizon cell services $ - $ 2,000
Animal Services Light Vehicle Replacement $ - $ 2,804
Assessor Light Vehicle Replacement $ - $ 1,582
Building Inspection Light Vehicle Replacement $ - $ 4,054
CBOE CBOE Software and Hearing Officers $ - $ 45,000
Clerk&Recorder-Recording State grant for new monitors for recording department $ 835 $ 835
Commissioners Colorado Counties,Inc.Dues $ - $ 35,000
Economic Development Northwest Small Business Development Center $ 119,000 $ 119,000
Emergency Management Post Fire Flood Alert and Warning $ 58,800 $ 88,800
Engineering Bull Run Crossing $ 75,000 $ 150,000
IT Energov Upgrade Project $ - $ 16,387
Sheriffs Office Mental Health Services Law Enforcement Grant $ 266,000 $ 266,000
Sustainable Communities First Bank Roaring Fork Wildfire Assistance Program $ 50,000 $ 50,000
:1001;General Fund Total ; $ 597:885,;.� 606.462
1100-Road and Bridge Road and Bridge , Light Vehicle Replacement $ - $ 7,612
11U0-.Roadand,Bridge'ota1 . . Y;:: :', ;: :: , .11',',rr ' . .,:' '::;,: :: -;, _::.
'7,6'f2
1140-,Offsite Road Improvements Engineering US 6 West Edwards Design Project $ 15,000 $ 35,000
:1140.Offsde Road Improvements Total ....: _:.;:.'::.:.... .:.1,,':-.:-:... - .: ,._ . .. ;_ ''. * : :.:•a5.080,;;=,:�'.' 'a;�'<35,000
1151-ECO Transit ECO Transit Light Vehicle Replacement $ - $ 2,804
.1151-..ECO Transit Totat .. .; ..:.. -:',.;:'--:-,1;,,. .,:.:::,',,,'. ..,: ;::,:;'.:' ,.,,...: L .. .: $:':;.,:;:>.:.;.r;.-: ', $. . 'Y2a04
1152-ECO Trails ECO Trails Eagle to Horn Ranch $ (1,000,000) $ -
Eagle to Horn Ranch Retainage $ $ (188,977)
1152-ECO Trails Total: (1,000.000)'.$ ('188.977)
1160-Airport Airport Airport De-Ice Pad $ 13,538,500 $ 13,500,000
Customs and Border Patrol Equipment $ - $ 66,083
Maintenance Grant from CDOT $ 500,000 $ 500,000
1160=.Airport Total:; .:: .. ` : =":.:;.:.:: - :`'a -':.° : -,::=`. .,. :: : :..„,..:.:_ , : 1:,�,,fKi8.500.'°_$,;;.14t00,083::
1209-Public Health Public Health Emergency Preparedness and Response $ 1,369 $ -
Health Disparities Grant Program-Healthy Housing Grant $ 199,538 $ 144,728
Healthy Aging Nutrition Services Incentive Program $ 2,564 $ 2,564
Light Vehicle Replacement $ - $ 1,554
Women,Infants and Children(WIC)Program Laptops $ 9,000 $ 9,000
1209-Public Health Tota[ % ,.. .s., .;_,;r., <$r; : .212,471 .$ .< "157,846..
1442-Open Space Open Space Brush Creek Valley Ranch and Open Space Trailhead and Bridge $ - $ 370,000
Light Vehicle Replacement $ - $ 2,049
Prospective land purchase $ - $ 150,000
Sale of Two Bridges $ 425,336 $ -
1442-Open.Space Total >, _., .. :.:. ,:,.;.- Sr 425,$36:,5,.,.".;-, 22,04p
2150-Capital Improvements Clerk&Recorder-Elections Duo Ballot Processing System $ - $ 63,000
Finance Two10 at Castle Peak $ 215,679 $ 215,679
Sustainable Communities Electric Vehicle Charging Station $ 30,000 $ -
2150:,..z Pepitel Improvements ToiaC-," . ` ` ::: .. $ ':245,67$.1r'.'.*„:;':. 478,679
3600-Landfill Solid Waste&Recycling Edwards Drop Site Upgrade $ - $ 200,000
3600=Landfill Totak''. $ $: 200,000;
3700-Fleet Fleet Services Bus Engines $ - $ 193,286
Light Vehicle Replacement $ 64,176 $ 312,737
New FTE-Mechanic II $ - $ 46,354
Overtime Wage Increase $ - $ 53,825
Grand Total: _; : $'-' .i.598.047':-:':$1 , :16,493760
Page 3
2nd Supplemental Request to the 2019 Budget Project Description
Project/Request Name Project/Request;Brief Description
Airport De-Ice Pad The airport is building a new de-ice pad in 2019 and 2020. The project will be funded
through a combination of FAA grants,airport entitlements and airport reserves. $1.835 M
in revenue from AIP 60 and$3.5 M in expenditures were included in the 1st supplemental
to the 2019 budget.
Broadband Study-additional expenses We rolled over$20k from 2018 for this study in the first supplemental but total costs are
$40k.We are being reimbursed$28,250 by other orgs involved in study.
Brush Creek Valley Ranch and Open Space Trailhead and Design and construction of the primary trailhead and pedestrian trail type bridge(across
Bridge Brush Creek)for the Brush Creek Valley Ranch and Open Space.This trailhead will allow
for the development of future trails and other recreation at the ranch that will rely on this
trail head for parking and access.
Bull Run Crossing The implementation of a mid block crossing across Highway 6 approximately 200 feet
east of the Bull Run intersection(east end of Riverwalk). This mid block crossing will
provide a safe pedestrian refuge as they navigate across Highway 6. Most pedestrian
crossings are associated with the eastbound Highway 6 bus stop.
Bus Engines We have experienced a large number of required Bus Engine rebuilds and replacements.
Most recently we have 5 buses down due to engine issues. Revenue will be recovered
with Maintenance Rates for 2020. There will be no additional revenue received in 2019.
CBOE Software and Hearing Officers Every two years,the county reassesses its property valuations.Property owners are able
to appeal the assessment to the CBOE.Traditionally,this process has been a strain on
staff resource which subsequently means a lower level of customer service.To address
this concern,staff will utilize new software to streamline the process for residents and
internal users.The budget for this software came in at a higher amount than expected,
eating into the budget for CBOE hearing officer salary.
Colorado Counties,Inc.Dues We rejoined CCI for 2019 but the dues were not in the approved 2019 budget
Customs and Border Patrol Equipment U.S.Customs and Border Protection(CBP)has agreed to staff their Eagle County Airport
office with a second officer to assist with increased international arrivals of business
aircraft.To support the second officer,additional data equipment must be installed.CBP
will purchase and install the equipment,but requires reimbursement of the expense from
the Airport.CBP will retain ownership of the equipment.
Duo Ballot Processing System The Duo is a ballot sorting,signature verification,and signature capture solution.The Duo
automates many of the statutorily required ballot processing procedures currently
performed manually by staff and judges. Functionality includes:
gime and date stamping of returned envelopes
•assigning individual voter credit in SCORE
•capturing envelope&signature images
•uploading signatures into voter records
•ensuring processes performed are 100%auditable
Eagle to Horn Ranch The ECO Trails 2019 budget was adopted showing$1,000,000 in grant revenue from
GOCO for the Eagle to Horn Ranch project. The money came in sooner than anticipated
and was received in 2018. This request is to remove the revenue from the 2019 budget.
Eagle to Horn Ranch Retainage The payment of retainage to the Contractor for the Eagle to Horn Ranch trail was posted
in 2018,however was budgeted in 2019. This request reduces the 2019 expense budget.
Edwards Drop Site Upgrade The Solid Waste&Recycling department will be relocating the Edwards recycle drop site
from the CDOT rest area to the west side of the field house. This upgrade will include a
new cardboard compactor and fencing around the facility.
El Jebel Tech Upgrades We are upgrading the technology in El Jebel for improvements/internal communications.
Electric Vehicle Charging Station The new station being installed by Eagle County at the Eagle Park-and-Ride location will
help to accelerate the adoption toward zero-emission vehicles by providing fast charging
for EV drivers traveling through Eagle County on 1-70.Total cost of the project is expected
to be$44,100.A portion of the project($30,000)will be reimbursed to Eagle County
through the Charge-Ahead Colorado grant program.
Emergency Preparedness and Response We have been awarded an additional$1,369 for our Emergency Preparedness and
Response(EPR)program.We are going to use the full amount towards personnel
costs/wages.
Energov Upgrade Project The final configuration for the Energov Upgrade requires the purchase of Energov Assist.
Page 4
2nd Supplemental Request to the 2019 Budget Project Description
Project/Request Name Project/Request Brief Description •
First Bank Roaring Fork Wildfire Assistance Program Eagle County and First Bank Colorado are offering private landowners,and collective
groups of private landowners,the opportunity to apply for incentive funding for projects
that reduce wildfire risk in Roaring Fork Valley communities.This new program will
provide wildfire hazard assessments and technical assistance to help owners make
improvements. Funding requests will be reviewed and eligible projects will be
reimbursed up to 75%of total cost through funds provided by First Bank.
Health Disparities Grant Program-Healthy Housing Grant Eagle County Public Health was awarded the Health Disparities Grant Program(HDGP)
Healthy Housing Grant,which is a state funded grant. It will run from July 1st 2019
through June 30th 2020 for a total revenue amount of$399,075.This supplemental
request will only be for half of those awarded funds to cover the remainder of 2019.The
total revenue for the 2019 county budget will be$199,538.Of that total revenue$54,810
will be used for personnel/indirect costs associated with the grant.
Healthy Aging Nutrition Services Incentive Program We received an additional$2,564 in revenue from the Nutritional Services Incentive
Program(NSIP).This is above what we had budgeted for 2019 in both revenue and
expense accounts for this program so we will need to increase our budget by this
amount.
Light Vehicle Replacement After the fleet utilization study,these vehicles were identified for replacement. We desire
to go forward with these purchases for 2019. Revenue includes the sale of old vehicles
and collections from other departments.Expenses include the purchase of the new
vehicles. Departments will pay into the Fleet Replacement fund based upon their vehicle
cost.
Maintenance Grant from CDOT The Airport has received a maintenance grant from CDOT for 2019. The grant proceeds
will be used for runway rehabilition which includes crack sealing,a fog seal,and painting.
Mental Health Services Law Enforcement Grant Grant funding for mental health services in Eagle County.
New FTE-Mechanic 11 Because of increased workload specifically around transit vehicles,the Fleet staff has
been short staffed and needs an additional mechanic.
Northwest Small Business Development Center This request is due to ECG taking over the Northwest SBDC program.
Overtime Wage Increase The Fleet Services Department adopted a new strategy focusing on the customer
experience for its internal customers,which lead to increased productivity and
engagement. However,this effort was hampered by a labor shortage which has grown
worse over time as the need for maintenance steadily increased while the size of the
Department's workforce remained static. Therefore,the current staff has been working a
large amount of overtime in an effort to keep up with the work requests.
Post Fire Flood Alert and Warning There is a greater flood and debris risk following the Lake Christine Fire. Existing National
Weather Service alert and warning systems are not sufficient to ensure the safety of our
community.This project will work with USGS to install a network of up to 6 precipitation
gauges. ECG contribution will be no greater than$30,000 and we will request funding
from partner agencies. If no additional funding is found,we will scale down the project to
meet ECG budget goal.
Prospective land purchase Open Space currently has$250,000 budgeted for prospective land purchases.A
transaction with the Town of Vail and earnest money for a transaction with a third party
are anticipated in 2019.As a result,Open Space is seeking additional funds.
Sale of Two Bridges Revenue from sale of Two Bridge boat launch/open space to Bureau of Land
Management.
State grant for new monitors for recording department We applied for and received a state grant that will fund the purchase of 3 new larger size,
higher resolution computer monitors for our public viewing stations.
Two10 at Castle Peak 22 unit workforce housing project being constructed in the town of Eagle. The certificates
of participation were issued with more premium than originally anticipated. This
additional financing source will fund project costs,potentially including a reimbursement
to ECHDA for pre-development work.
US 6 West Edwards Design Project Hillcrest Rd/US6 Intersection in Edwards warrants intersection control improvements.
Traffic during peak times backs up traffic to the Lake Creek Apartment and creates an
unsafe situation where drivers take more risks. The project was expanded to include
Arrowgrass and Fox Hollow intersections. The scope of the project will design the
Arrowgrass and Fox Hollow intersections to 30%and Hillcrest to 100%.
Page 5
2nd Supplemental Request to the 2019 Budget Project Description
Project/Request Name Project/Request Brief Description.: .
Verizon cell services Several employees in the Administration office have gotten work phones/ipads in 2019,
but we had not budgeted for these monthly charges in the original 2019 budget
Women,Infants and Children(WIC)Program Laptops The Women,Infants and Children(WIC)program is purchasing 6 new laptops at$1,500
each.The state has confirmed that they will be reimbursing the county a total of$9,000 to
cover the cost of this purchase.As this revenue/expense was not included in the 2019
budget we need to request it with this supplemental.
Page 6