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HomeMy WebLinkAboutR18-053 IGA Concerning the 2018 Coordinated Election Commissioner `i ii),-e..-ii),-e..---1" ' • moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE,STATr QL,ORADO RESOLUTION NO,20 , g i .% 4...V� f RESOLUTION APPROVING THE FORMA Q �GOVBRNMENTAL AGREEMENTS CONCERNING THE 2018 COMWINTATED ELECTION AND AUTHORIZING THE CLERK AND RECORDER TO EXECUTE EACH INTERGOVERNMENTAL AGREEMENT WITH POLITICAL SUBDIVISIONS . PARTICIPATING THEREIN WHEREAS,C.R.S. §1-7-116 provides for coordinated elections if more than one political subdivision holds an election on the same day in November 2018; and WHEREAS,the Eagle County Clerk and Recorder("Clerk")shall serve as the coordinated election official and shall enter into intergovernmental agreements with the political subdivisions concerning the conduct of said coordinated election; and WHEREAS,to expedite the process of entering into these requisite intergovernmental agreements,the Clerk desires to have the format of.the substantially same pre-approved by the Eagle County Board of County Commissioners and to have the Clerk authorized to sign upon receipt by the political subdivisions; and WHEREAS,Eagle County's Board of County Commissioners desires to approve the format that is substantially similar to the attached intergovernmental agreement and authorize the Clerk to execute such agreements with political subdivisions participating in the November 6,2018 Coordinated Election. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE,STATE OF COLORADO: THAT,the Eagle County Board of County Commissioners hereby authorizes, approves and/or ratifies the Intergovernmental Agreement for the November 6,2018 Coordinated Election in a form substantially similar to that attached hereto as Exhibit "A." THAT,the Clerk may execute the same upon receipt by the various political subdivisions participating in the November 6, 2018 Coordinated Election. THAT,the Board hereby finds, determines and declares that this Resolution is necessary for the public health,safety and welfare of the residents of the County of Eagle, State of Colorado. MOVED,READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado,at its regular meeting held the 31s`day of July, 2018. flAkt COUNTY OF EAGLE, STATE OF ,---fpb.ockCOLORADO By and Through Its !�,lr e BOARD OF OU Y CO .IO i RS ATTEST: _ ,r �1 * ` • °%os/.d° By: Z� AA 4t'41 Clerk to the Board of Kathy Ieandler-Henry County Commissioners Ch.it IL-1'. 0 W - ►,. I ' -:n•= McQuee itar • on:, ._ r'an H. Ryan ,Pommissioner Commissioner tit4 seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Chandler-Henry Commissioner McQueeney • Commissioner Ryan �--' This resolution passed by vote of the Board of County Commissioners of the County of Eagle, State of Colorado Eagle County Intergovernmental Agreement Tuesday, November 6, 2018 General Election Coordinated and Designated Election Officials Except as otherwise provided in this section, the Eagle County Clerk and Recorder ("Clerk") shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code which require action by the Coordinated Election Official. The Political Subdivision shall name a Designated Election Official("DEO") who shall act as the primary liaison between the Political Subdivision and the Clerk. Nothing herein shall be deemed or construed to relieve the Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This Agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Clerk's Contact Officer Clerk hereby designates Stacey Jones, Eagle County Election Manager (stacey.jones@eaglecounty.us; phone: 970-328-8726), as the "Contact Officer" to act as the Clerk's primary liaison with the Political Subdivision for all purposes relating to the Election. The Contact Officer shall act under the authority of the Clerk. I. Clerk Responsibilities Clerk will perform all duties in substantial compliance with applicable provisions of the Election Code of 1992, sections 1-1-101 to 1-13-803, C.R.S., as amended ("Election Code"); the Election Rules promulgated by the Colorado Secretary of State, as amended; and policy directives of the Colorado Secretary of State, if applicable. A. Preparation for Election 1. Clerk hereby provides Political Subdivision with an address library report(Appendix C),listing all residential street addresses situated within Political Subdivision's boundaries,as currently configured in Colorado's statewide voter registration database("SCORE"). 2. Clerk shall manage all voter registration records and correspondence. Eagle County 2018 General Election IGA Page 1 3. Clerk shall supply, deliver and set up all voting equipment and other items necessary to conduct the Election. 4. Clerk shall appoint eligible electors as election judges, arrange for their compensation, and provide election judge training in advance of the Election. 5. Clerk shall include on the ballot all content timely certified by Political Subdivision in accordance with law; contract for the printing of ballots, ballot envelopes and other printed materials reasonably necessary to conduct the Election; and arrange for payment to the printing vendor(s). 6. Clerk will publish one notice and sample ballot as required by 1-5-205 C.R.S. of the Uniform Election Code in the Eagle Valley Enterprise, the Aspen Times Weekly and El Montanes no later than twenty(20) days, October 17,2018(Appendix B), prior to the Election. 7. Clerk shall perform all required acceptance testing,hardware diagnostic testing and logic and accuracy testing of Eagle County's voting system and components in substantial compliance with Conditions for Use applicable to Eagle County's voting system as certified by the Colorado Secretary of State. B. Conduct of Election 1. Clerk shall designate the proper number and locations of voter service and polling centers. All voting locations will be accessible to electors with disabilities. 2. Clerk shall provide for the security and processing of all mail ballots, and for the verification of electors' signatures on the self-affirmation printed on the mail ballot return envelopes. 3. Clerk shall issue mail ballots to and accept voted mail ballots from military and overseas voters in substantial compliance with the deadlines and delivery methods mandated by applicable provisions of federal and state law, including the Uniformed and Overseas Citizens Absentee Voting Act, all as amended. 4. Clerk shall provide properly trained members of election staff to prepare for, conduct and assist with the reconciliation and canvass of the Election. 5. Clerk shall conduct any required post-election audit. 6. Clerk shall conduct any mandatory or permissive recount. 7. Clerk shall appoint canvass board and risk limiting audit board members,oversee the conduct of the canvass and risk limiting audit, and certify official results of the Election. Eagle County 2018 General Election IGA Page 2 8. Clerk shall provide an official Certification of Election to the Political Subdivision after the official close of the Election. Any additional Certificates of Election which are required by law to be forwarded to another division of government shall be the responsibility of the Political Subdivision. 9. Clerk shall preserve all election records relating to the Election for twenty-five months pursuant to 1-7-802 C.R.S. 10. Clerk shall be the final decision maker on any substantive and procedural issues regarding the conduct of the Election. C. Ballot Issue Notice aka "TABOR Notice" 1. Clerk shall prepare and mail a combined ballot issue notice in substantial compliance with Article X,Section 20 of the Colorado Constitution ("TABOR") and applicable provisions of the Election Code and Election Rules. As nearly as practicable,the notice shall be in the order the ballot issues will appear on the ballot. 2. Clerk shall mail the ballot issue notice not less than thirty (30) days prior to the Election, pursuant to Colorado Constitution Article X,Section 20(3)(b). Clerk shall determine the least cost method for mailing the ballot issue notice,but at a minimum the ballot issue notice shall be addressed and mailed to eligible electors at each address in Eagle County where one or more registered voters of the Political Subdivision and of any other participating entity resides. Nothing herein shall preclude Clerk from mailing the TABOR Notice to persons other than electors of Political Subdivision if such mailing arises from Clerk's efforts to mail the combined TABOR Notice for all participating entities at the least cost. II. Political Subdivision Responsibilities A. Contact Liaison 1. Political Subdivision shall identify a "Designated Election Official" (DEO)to act as a liaison between the Political Subdivision and the Clerk/Contact Officer. The DEO shall be responsible for the final approval of ballot content and TABOR Notice content. To meet statutory and printing deadlines,the DEO shall respond to all Election related written correspondence, electronic correspondence, or phone calls from the Clerk/Contact Officer within 24-hours. If the DEO cannot respond in 24-hours, an alternative official may respond on the DEO's behalf. 2. The Political Subdivision has designated whose mailing address is and whose phone number is and whose email address is Eagle County 2018 General Election IGA Page 3 and whose fax number is as its DEO for the purpose of the Election. B. Certification of Address Ranges 1. Political Subdivision shall verify and certify to Clerk that all address ranges and street names actually situated in the Political Subdivision are accurately and completely stated in the address library report attached hereto as Appendix C. 2. In connection with such address library report verification and certification, Political Subdivision shall note any address ranges or street names within the Political Subdivision that are inaccurately or incompletely stated in or omitted from the address library report, and certify on the Statement of Certification (Appendix D)the accuracy and completeness of the remainder of the address library report. 3. If the certification is not provided by the date specified herein, the Political Subdivision may not participate in the Election or Clerk may build the election on the assumption that the address library report attached hereto as Appendix C is both complete and accurate, as Clerk in her discretion may decide. Political Subdivision shall deliver to Clerk its Statement of Certification (Appendix D) and accuracy of the address library report, with notations regarding inaccuracies and omissions, not later than 4:30 p.m. on the 70th day before the election,Tuesday, August 28,2018. C. Ballot Content 1. Political Subdivision shall be solely responsible for determining whether a ballot issue, ballot question, candidate contest or candidate is eligible or properly certified for the ballot. 2. Political Subdivision shall provide a certified copy to Clerk of all ballot content (candidate contests, ballot issues and ballot questions) referred by Political Subdivision for the Election: a. Notwithstanding any other provision of this Agreement, Political Subdivision shall not certify any single ballot issue or ballot question in excess of two hundred and fifty words (inclusive of the title) unless Clerk provides written consent in advance. b. Such certified ballot content shall be delivered to Clerk as an email attachment in Word format, at the earliest possible time and in no event later than sixty (60) days before the Election,September 7, 2018 by 4:30 pm(Appendix B), pursuant to section 1-5-203(3)(a),C.R.S., as amended. c. All ballot content certified by Political Subdivision shall utilize the exact language and order as such ballot content is to appear on the printed official and sample ballots for the Election. The list of candidates/questions must be typed exactly as it is to Eagle County 2018 General Election IGA Page 4 appear on the ballot, including correct order. i. For candidates, specify titles of offices,the order of the names to appear for each office and the order of offices. ii. For issues,specify the ballot title,and the order of the issues(per C.R.S., Clerk determines specific numbering on the ballot). iii. If the political subdivision has a TABOR issue on the ballot,the issue text must be in all uppercase as is dictated by law(e.g.TABOR Amendment). Definition of Ballot Issue and Ballot Question • "Ballot issue" means a state or local government matter arising under section 20 of article X of the state constitution,as defined in sections 1-41-102(4) and 1-41-103(4), respectively. • "Ballot question"means a state or local government matter involving a citizen petition or referred measure, other than a ballot issue. Ballot Issues or Questions will provide the following vote choice options: • Yes/For or YES/FOR (capitalize as necessary) • No/Against or NO/AGAINST (capitalize as necessary) d. The Political Subdivision has the responsibility to proofread and edit the text of the ballot proof before the Clerk will authorize printing of the ballots. From the time the Clerk delivers via email the ballot proof, the Political Subdivision has 24-hours to proofread, correct if necessary, sign, and return the proof to the Clerk, and the Political Subdivision's failure to disapprove and correct errors within that time shall constitute an approval of the ballot proof. After final approval of the ballot text,the Political Subdivision assumes all responsibility and cost for any judicial proceedings related to any errors within the text of their issue or race on the printed ballots. e. Political Subdivision authorizes the Clerk to correct typographical errors and omissions and-to cause to be entered into any blanks of the ballot question the appropriate ballot question number or letter upon designation of the ballot number or letter by the Clerk. f. Political Subdivision shall certify its ballot content in conformance with the following formatting guidelines: o Software: Microsoft Word '03 or later(not PDF) o Spacing: Single o Font Type:Arial Narrow o Font Size: 8 point o Justification: Left Eagle County 2018 General Election IGA Page 5 o All Margins:0.5 inches o Language: English (Spanish translation strongly encouraged) o Delivery Medium: Email attachment g. The Designated Election Official (DEO) for a county, municipal, school district, or special district office must provide an audio recording of each candidate's The DEO or candidates may leave an audio recording of the candidate's name, exactly as certified for the ballot, on the voice mail of the Clerk (970-382-8783) or Contact Officer (970-328-8726). This audio recording must be provided no later than the deadline to certify ballot content. B. Ballot Issue Notice aka"TABOR Notice" 1. Political Subdivision shall provide an opportunity for all comments (pro and con statements) concerning ballot issues to be summarized as required by Article X,Section 20 of the Colorado Constitution (TABOR Amendment). 2. The DEO shall transmit the summaries and any other required material to the Clerk no later than forty-two(42)days,September 24,2018(Appendix B)before the Election in final written form in accordance with the specifications listed under Ballot Certification Format Requirements (Spanish translation encouraged). Submissions not meeting these requirements will be rejected by the Clerk. 3. Political Subdivision shall incorporate in its TABOR notice content a local office address and telephone number. Clerk shall respond to all correspondence and inquiries that Clerk receives within its expertise relating to election procedures, but shall refer inquiries concerning the substance of the ballot issues and ballot questions or the operations of the Political Subdivision to Political Subdivision's DEO. C. Cancellation of Election 1. In the event that the Political Subdivision, resolves not to hold the Election, notice of such resolution shall be provided to the Clerk immediately. The Political Subdivision shall not cancel its participation in the Election after the twenty-fifth day prior to the election,October 12, 2018 (Appendix B), pursuant to section 1-5-208(2), C.R.S.,as amended. 2. Political Subdivision shall provide notice by publication (as defined in the Code) of the cancellation of the Election and a copy of the notice shall be posted in the Office of the Clerk, in the office of the Designated Election Official (as defined in the Code), in the primary building of the Political Subdivision,and, if the Political Subdivision is a special district, in the office of the division of local government. Eagle County 2018 General Election IGA Page 6 3. Political Subdivision shall be responsible for all expenses incurred on its behalf to the date that notice was received by the Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort.All costs incurred or contracted for by the Clerk to support the Political Subdivision's portion of the TABOR Notice shall be reimbursed by the Political Subdivision. 4. Upon receipt of the invoice, the Political Subdivision shall promptly pay the Clerk the full actual costs of the activities of the Clerk relating to the Election incurred both before and after the Clerk's receipt of such notice. D. Other Responsibilities 1. Political Subdivision shall exercise all reasonable diligence, care, and control in providing these services to the Clerk. 2. Political Subdivision's DEO or assigned representative shall assist with equipment logic and accuracy testing, post-election canvass,and risk limiting audit as requested. 3. Political Subdivision shall give assistance and information to the Clerk on any matter to ensure the smooth and efficient operation of the Election (such information not to include legal advice). • 4. Political Subdivision shall adhere to all applicable provisions of C.R.S. which are necessary or appropriate to the performance of the above duties. 5. Political Subdivision shall follow the additional responsibilities in which non-resident property owners may be eligible to vote as set forth in Addendum A hereto. Ill.Costs 1. Clerk shall keep accurate accounts of all costs incurred to prepare for and conduct the Election,including but not limited to costs incurred for supplies,printing,ballot insertion and mailing,legal and other notices,temporary labor,compensation of election judges,and other expenses attributable to Clerk's conduct of the Election on behalf of Political Subdivision. Clerk may give the Political Subdivision estimates of cost but such estimates are not binding, and the Political Subdivision is responsible for the pro rata share of actual costs. 2. Clerk shall charge to Political Subdivision its pro rata share of all costs and expenses reasonably incurred in connection with the preparation, printing, labeling, mailing and postage for the ballot issue notice. Said expenses shall be prorated among all Political Subdivisions participating in the ballot issue notice. Eagle County 2018 General Election IGA Page 7 3. Clerk shall charge and allocate to Political Subdivision its pro rata share of the direct costs of the Election, and all direct and indirect costs and expenses incurred by Clerk to remedy, resolve or reconcile Political Subdivision's failure or omission to timely perform any of its obligations under this Agreement, without regard to whether Political Subdivision rescinds its intent to participate in the Election. 4. In the event an interested party is not liable for payment of costs incurred in connection with a mandatory or permissive recount of,or election contest relating to, one or more candidate contests, ballot issues or ballot questions certified by Political Subdivision, Clerk shall charge any and all direct and indirect costs and expenses reasonably incurred by Clerk to conduct or participate in any such recount or ballot contest. If more than one political subdivision participating in the Election is involved in any such recount or election contest, the costs thereof shall be prorated between Political Subdivision and such other participating entities. 5. Political Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues legally belong on the ballot and any other challenges, both pre and post-election, relating to the question of the Political Subdivision. 6. Clerk shall submit to Political Subdivision an invoice for Political Subdivision's pro rata share of direct and indirect costs incurred in connection with Political Subdivision's participation in the Election within ninety(90) days after the Election. 7. The minimum charge for coordinating the Election with the Clerk for coordinating entities with 300 or less active voters on Election Day shall be $500.00. The minimum charge for coordinating entities with 301 or more active voters on Election Day shall be$1000.00. 8. In addition, there will be a surcharge for coordination and administration of non-resident, property owner ballot mailing of$1000.00. 9. The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement. IV. Indemnification To the extent permitted by law,the Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees,from any and all losses, costs,demands or actions, arising out of or related to any actions,errors or omissions of the Political Subdivision in completing its responsibilities relating to the Election and related tasks. V. Reasonable Care The County and its employees, agents, representatives, or other persons acting under the direction or control of the County shall use reasonable care in carrying out their obligations under this Agreement. Eagle County 2018 General Election IGA Page 8 VI. Notices Any and all notices required to be given by this Agreement, unless otherwise set forth herein, are deemed to have been received and to be effective: • three days after they have been mailed by certified mail, return receipt requested to the address as set forth below; or • immediately upon hand delivery to Regina O'Brien,Clerk;or • immediately upon receipt of confirmation that a fax or e-mail was received. To Clerk: Regina O'Brien Eagle County Clerk and Recorder P.O. Box 537 Eagle, CO 81631 Fax: 970-328-8716 Email: regina.obrien@eaglecounty.us To Jurisdiction: fax: email: Time is of the Essence Per 1-7-116(2) C.R.S.this Agreement must be signed and returned to Regina O'Brien,Clerk and Recorder, seventy(70)days prior to the Election,August 28,2018 (Appendix B). The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. In witness whereof,the Parties hereto have executed this Agreement to be effective the INSERT DATE HERE. Designated Election Official Date For INSERT POLITICAL SUBDIVISION HERE Regina O'Brien Date Eagle County Clerk and Recorder Eagle County 2018 General Election IGA Page 9 Appendix A Additional responsibilities for a Political Subdivision in which non Eagle County resident property owners who are registered electors in the State of Colorado may be eligible to vote. Property owner self-affirming oaths must be signed and returned to the County Clerk's Office before ballots are sent to eligible property owners. Overview-Property Owner Ballots Property owner ballots are special ballots that contain only those ballot contests certified by Political Subdivisions in which owners of real and personal property(and their spouses or civil union partners) are eligible to vote as long as they reside outside of the Political Subdivision but are registered to vote in Colorado(31-1-103(5)C.R.S.). If a person resides and is registered to vote in the Political Subdivision,and also owns additional property in the political subdivision,the Clerk and Recorder will issue the voter a regular Eagle County ballot style that contains all of the contests they are eligible to vote in a given election, including the ballot content referred by the Political Subdivision. If a person resides outside of the Political Subdivision,owns property within the political subdivision, and is registered to vote in the State of Colorado,the county will issue a property owner ballot containing only the contests referred by the Political Subdivision. This ballot will be sent only after the self-affirming oath has been returned by the voter to the County Clerk and the County Clerk has verified the voter's eligibility in the statewide voter registration system. The property owner ballot will be sent to the mailing or ballot mailing address on record in the statewide voter registration system. Responsibilities of the Coordinating Political Subdivision Address Library Report 1. Review the address library report provided from the County Clerk and Recorder's Office(Appendix C). 2. Verify and certify all addresses listed in the address library report are within the political subdivision,are accurate,and are complete(with no omissions). All changes or inaccuracies must be identified by the Political Subdivision,the list certified by the Political Subdivision,and returned to the County Clerk no later than 4:30 PM on August 28, 2018 (70 days prior to the election). Please submit sooner if possible. Political Subdivision is responsible for the accuracy of this report. Overseas and Military Voter List 1. Secure the Colorado Statewide Overseas and Military Voter(UOCAVA)list from County Clerk. Property Owner List 1. Secure the Political Subdivision Property Owner list from the Eagle County Assessor's office no later than the 40th day preceding the date of the election(September 27,2018). A supplemental list shall also be ordered to be provided to the Political Subdivision no later than 20 days before the election. (1-13.5-204,C.R.S.). 2. Remove all non-human property owners(e.g.trusts, LLCs,Corporations,etc.)from the Assessor's lists. 3. Cross-reference the state-wide Overseas and Military voter (UOCAVA) list with the property owner lists to determine if there are any special district property owners on this list. UOCAVA ballots must be sent by September 22,2018(1-8.3-110(1)C.R.S). 4. Certify the revised Assessor's list that excludes non-human entities and UOCAVA voters in Excel format to the County Clerk by September 10, 2018. Please submit sooner if possible. Political Subdivision is responsible for the accuracy of this list. Responsibilities of the County Clerk and Recorder 1. After receiving the certified property owner list from the Political Subdivision, prepare and send the property owner TABOR Notice to the property owner households listed on the certified property owner list. (Article X, Sec.20(3)(b)}. This Notice may be combined with other TABOR notices in the discretion of the Clerk. 2. A self-affirming oath will be sent to each household that must be returned by each eligible elector (1-13.5-202,C.R.S and 32-1-103(5),C.R.S.). 3. Upon return to the Clerk's office of the signed self-affirming oath,determine if the individual is a registered voter in the State of Colorado but does not reside in the Political Subdivision. 4. Prepare and send property owner ballots to all eligible electors entitled to vote by virtue of a self- affirmation(32-1-806,C.R.S). 5. Record each property owner ballot returned and signature verified. 6. Process ballots in the counting room. 7. Tabulate,and certify results. Appendix B CALENDAR OF EVENTS AND DEADLINES FOR NOVEMBER 6,2018 GENERAL MAIL BALLOT ELECTION While this calendar may not include all election dates,some key dates are identified for your reference. Dates in RED are key delivery dates of information from you to the Clerk's office. Political Subdivisions planning to coordinate with the Clerk's office should be aware of the following deadlines: • July 30,2018—100 days prior-If by 100 days before the election,a political subdivision has taken formal action to participate in an election that will be coordinated by the county clerk and recorder,the political subdivision shall notify the county clerk and recorder in writing.C.R.S. 1-7-116(5),C.R.S. 1-1-106(5) • August 1-3,2018—IGA's will be mailed to participating entities. IGA will include address ranges that need to be verified and certified before or on the date the IGA is due. Political Subdivisions with property owner ballots should also review Appendix A in the IGA and contact the Assessor's Office to secure it's particular property owner list. • August 28,2018—70 days prior-Political subdivisions participating in the election must return signed IGAs to the county clerk and recorder.C.R.S. 1-7-116(2). Political subdivisions must verify and certify that all address ranges situated in political subdivision area accurate and completed,note any changes or inaccuracies,and certify no later than 4:30 pm 70 days prior to Election. Please submit sooner if possible. • September 7,2018—60 days prior-Last day for the designated election official from each political subdivision to certify the ballot text to the county clerk and recorder C.R.S. 1-5-203(3)(a). Please submit sooner if possible. • Week of September 17.2018—Equipment and Logic and Accuracy Testing. • September 24,2018—43 days prior-Political subdivisions shall deliver the full text of any required ballot issue notices(pro/con statements)to the county clerk and recorder in order to be included in the issue mailing.C.R.S. 1-7- 904 • October 5,2018—30 days prior—Last day for the County Clerk to mail out TABOR Notice(s). C.R.S. 1-1-106(5) • October 12,2018—25 days prior-Last date to for political subdivision to cancel election or withdraw ballot issue or question. C.R.S. 1-5-208(2) • October 15,2018—Firs day ballots may be mailed,except for UOCAVA voters. 1-7.5-107(3)(a)C.R.S. • October 22,2018—Voter Service and Polling Centers open. 24-hour ballot drop boxes and interior ballot boxes available in Avon, Eagle and El Jebel Clerk and Recorder locations. • October 29,2018—8 days prior-Last day ballots can be mailed. After this date voters have the option of picking up ballots in person at any Voter Service and Polling Center. • November 6,2018—Election Day-First Tuesday following the first Monday of November. Polls open 7 am—7 pm. • November 28.2018—Deadline to certify election results. Official results will be forwarded to political subdivisions. • February 4.2019 Last day for the county clerk's office to mail invoices to districts for their share of election costs. • March 4,2019 Last day for districts to submit payment for election costs to clerk's office. Appendix C ADDRESS LIBRARY REPORT INDIVIDUAL SPECIAL DISTRICTS FOR NOVEMBER 6. 2018 GENERAL MAIL BALLOT ELECTION Appendix D STATEMENT OF CERTIFICATION—ADDRESS LIBRARY REPORT FOR NOVEMBER 6, 2018 GENERAL MAIL BALLOT ELECTION I, ,as Designated Election Official for ,(hereinafter"Political Subdivision")do hereby certify that the Street Locator List provided to the Political Subdivision has been reviewed, corrections made,and to the best of my knowledge I believe it is a true and complete list of the addresses located within the Political Subdivision. Designated Election Official Date for (Name of Special District)