HomeMy WebLinkAboutR18-037 Emergency Operations Plan
Commissioner ft-....,.� moved adoption of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
Resolution No. 2018-0:; 1
RESOLUTION ADOPTING EAGLE.,COUNTY REVISED EMERGENCY OPEiU. T°IONS .,PLAN
WHEREAS, C.R.S. § 24-33.5-707(1) state� ·;�'1�1olitical subdivision is within the jurisdiction of and served by the office of emergen�-��ment and by a local or interjurisdictional agency responsible for disaster preparedness· and coordination of response; and
WHEREAS, C.R.S. § 24-33.5-707(2) states each .county shall maintain a disaster agency or participate in a local or inter-jurisdictional disaster agency that otherwise has jurisdiction over and serves the entire county; and
WHEREAS, C.R.S. § 24-33.5-707(8) states each local and inter-jurisdictional disaster agency shall prepare and keep current a local or inter-jurisdictional disaster emergency plan for its area; and
WHEREAS, the Eagle County Emergency Operations Plan was adopted by Resolution No. 2015-091 on October 20, 2015; and
WHEREAS, the Board of County Commissioners desires to. update the Eagle County Emergency Operations Plan.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, the Eagle County Emergency Operations Plan be adopted in the form attached hereto as Exhibit II AII and incorporated herein by reference.
THAT, the Eagle County Emergency Operations Plan, set forth herein shall be effective as of May 22, 2018.
THAT, the Eagle County Emergency Operations Plan contained herein at Exhibit "A" shall supersede all previously adopted plans.
THAT, should any section, clause, provision, sentence or word in this Resolution be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of this Resolution as a whole or any parts thereof, other than the part so declared to be invalid. For this purpose, this Resolution is declared to be severable.
THAT, the Board hereby finds, determines and declares that this Resolution is necessary
for the health, safety and welftre of the citizens of Eagle County.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held thel&aJo- day of W\ ,
20t 8.
COUNTY OF EAGLE, STATE OF
COLORADO,By and Through lts
BOARD OF COUNTY COMMISSIONERS
Clerk to the Board of
County Commissioners
U"tl'.
Commissioner [/W0- QUU.r-.2-.rr-'^ seconded adoption of the foregoing resolution. The roll
having been called, the vote was as fbllows:
Commissioner Ch andler-Henry
Commissioner McQueeney
Cornmissioner Ryan
A-r,^'
This resolution passed by
al,
vote of the Board of County Comrnissioners of
the County of Eagle, State of Colorado
ffi
yC ler-Henry
an H. Ryan
ommlsslonef
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The Eagle County Emergency Operations Plan is an all-discipline, all-hazards plan that establishes a
single, comprehensive framework for the management of domestic incidents. It provides the structure and
mechanisms for the coordination of local support as well as coordination with state and federal agencies.
The Eagle County Emergency Operations Plan is important in the mission of reducing the vulnerability to
all natural and human caused hazards; minimizing the damage, and assisting in the recovery from any
type of incident that occurs. The Eagle County Emergency Operations Plan consists of the components
depicted in Figure 1 on the following page.
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Base Plan:
Describes the structure and processes comprising a countywide approach to incident management
designed to integrate the efforts and resources of local government, private-sector, and non-governmental
organizations. The Base Plan includes planning assumptions, roles and responsibilities, policies, initial
actions, and plan maintenance instructions.
Emergency Support Function (“ESF”) Annexes:
Contains details of the missions, policies, structures, and responsibilities of local agencies for
coordinating resource and programmatic support to local agencies or other jurisdictions and entities
during incidents.
Supporting Documents, Incident and Event Appendices:
Contains definitions, agreements and specific plans for incidents and/or events that are likely to occur in
Eagle County, Colorado. These plans are considered adopted by reference as they are signed by the
affected participants.
Strategic, Operational, and Tactical Planning:
There are three tiers of planning: strategic planning, operational planning, and tactical (incident scene)
planning. Strategic planning sets the context and expectations for operational planning, while operational
planning provides the framework for tactical planning. All three tiers of planning occur at all levels of
government.
Approval and Implementation:
This plan supersedes the Eagle County Emergency Operation Plan dated October 20,
2015
The transfer of management authority for actions during an incident is done through the
execution of a written delegation of authority from an agency to the Incident
Commander. This procedure facilitates the transition between incident management
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levels. The delegation of authority is a part of the briefing package provided to an
incoming incident management team. It should contain both the delegation of authority
and specific limitations to that authority.
The Eagle County Emergency Operations Plan delegates the Board of County
Commissioner’s authority to specific individuals. The chain of succession in a major
emergency or disaster is as follows:
1. County Manager
2. Deputy County Managers
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Record of Changes
Record of Changes
Change # Date of Change Change Entered by Date Entered
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Record of Distribut ion
Plan # Office/Department Representative Signature
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Plan is posted on Eagle County website at www.eaglecounty.us/Emergency/Emergency_Operations_Plan/
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Contents
Purpose, Scope and Authorities..........................................................................................11
Key Concepts .....................................................................................................................11
Planning Assumptions and Considerations........................................................................12
Colorado Disaster Emergency Act (C.R.S. § 24-33.5-707)...............................................13
Local Disaster Emergencies (C.R.S. § 24-33.5-709)..........................................................14
Roles and Responsibilities .................................................................................................14
Local Chief Elected Official...............................................................................................14
Plan Maintenance...............................................................................................................15
Emergency Support Functions and Scope ........................................................................ 15
Private Sector….................................................................................................................. 16
Impacted Organization or Infrastructure............................................................................. 16
Response Resource.............................................................................................................. 16
Regulated and/or Responsible Party................................................................................... 17
Local Emergency Organization Member............................................................................ 17
Responsibilities .................................................................................................................. 17
Citizen Involvement............................................................................................................ 17
Concept of Operations ....................................................................................................... 18
Eagle County EOC............................................................................................................. 19
Disaster Declarations......................................................................................................... 19
Eagle County EOC............................................................................................................. 19
Eagle County Joint Information Center............................................................................. 20
NIMS Framework.............................................................................................................. 21
Other Incident Facilities..................................................................................................... 22
ESF Coordinator ................................................................................................................22
Primary Agency ................................................................................................................22
Secondary Agencies............................................................................................................23
Emergency Support Function Matrix................................................................................ 24
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List of Annexes
Emergency Support Function #1—Transportation Annex
Emergency Support Function #2—Communications Annex
Emergency Support Function #3—Public Works and Engineering Annex
Emergency Support Function #4—Firefighting Annex
Emergency Support Function #5—Emergency Management Annex
Emergency Support Function #6—Mass Care, Housing, and Human Services
Emergency Support Function #7—Resource Support Annex
Emergency Support Function #8—Eagle County Public Health and Environment and Medical
Services Annex
Emergency Support Function #9—Search and Rescue Annex
Emergency Support Function #10—Hazardous Materials Annex
Emergency Support Function #11—Agriculture and Natural Resources Annex
Emergency Support Function #12—Energy and Public Utilities Annex
Emergency Support Function #13—Public Safety and Security Annex
Emergency Support Function #14—Community Recovery and Mitigation Annex
Emergency Support Function #15—External Affairs Annex
List of Appendices
Appendix A - Acronyms, Abbreviations and Terms - May 2018
Appendix B - EOC Activation Procedures - May 2018
Appendix C - SAMPLE Eagle County All-Risk Mutual Aid Agreement - May 2018
Appendix D - 2018 Eagle County Wildfire Annual Operating Plan – March 2018 (Adopted
annually in March)
Appendix E - Eagle County Resource Management Plan - May 2018
Appendix F - Damage Assessment Plan - May 2018
Appendix G - Evacuation Plan - May 2018
Appendix H - Disaster Declaration Process - May 2018
Appendix I - Mass Casualty Incident Plan - May 2018
Appendix J - Public Health Plan – May 2018
Appendix K - County Animal Response Team Plan - May 2018
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Appendix L - Public Information and Warning Plan - May 2018
Appendix M - Utility Restoration Plan - May 2018
Appendix N - Hazardous Materials Plan – May 2018
Appendix O - Explosive Materials Response Plan - May 2018
Appendix P - Mass Fatalities Plan - May 2018
Appendix Q - Severe Weather Plan - May 2018
Appendix R - Roles and Responsibilities - May 2018
Appendix S - Response to Terrorism Plan – May 2018
Appendix T - Major Incident Communications Plan - May 2018
Appendix U - Joint Information System Protocols - May 2018
Appendix V - Rapid Needs Assessment - May 2018
Appendix W - Debris Management Plan – Pending—Not Attached
Appendix X - Emergency Spending Resolution - May 2018
Appendix Y - Policy Group Plan - May 2018
Appendix Z -Disaster Recovery Plan – February 2018
Appendices may be created, revised and adopted independent of the base plan.
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Purpose
The purpose of the Eagle County Emergency Operations Plan (EOP) is to establish a comprehensive,
countywide, all hazards approach to incident management across a spectrum of activities including
prevention, preparedness, response, mitigation and recovery.
The Eagle County EOP incorporates best practices and procedures from various incident management
disciplines—homeland security, emergency management, law enforcement, firefighting, hazardous
materials response, public works, public health, emergency medical services, and responder and recovery
worker health and safety—and integrates them into a unified coordinating structure.
The Eagle County EOP provides the framework for interaction with local, private sector, and
nongovernmental organizations (NGO). It describes capabilities and resources and establishes
responsibilities, operations processes, and protocols to help protect against terrorist attacks and other
natural and manmade hazards.
Scope
The Eagle County EOP recognizes and incorporates the various jurisdictional and functional authorities
of local agencies, private-sector organizations and non-governmental organizations. This plan is
applicable to all agencies and organizations that may be requested to provide assistance or conduct
operations in the context of actual or potential incidents within the county.
This plan addresses the full spectrum of activities related to incident management.
The Eagle County EOP focuses on those activities that are directly related to an evolving incident or
potential incident.
Authorities
Federal
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act and Amendments (P.L. 93-288,
as amended by P.L. 100-707).
2. Homeland Security Presidential Directive #5: Management of Domestic Incidents, National
Incident Management System (NIMS)
3. The National Response Framework, May 2013
4. Homeland Security Presidential Directive #8: National Preparedness
State
5. Colorado Disaster Emergency Act (Title 24, Article 33.5, Part 7 Colorado Revised Statutes, as
amended).
Key Concepts
This section summarizes key concepts that are reflected throughout the Eagle County EOP.
Systematic and coordinated incident management, including processes for:
o Incident reporting
o Coordinated action
o Alert and notification
o Mobilization of resources
Organizing interagency efforts to minimize damage, restore impacted areas to pre-
incident conditions if feasible, and/or implement programs to mitigate vulnerability to
future events.
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Organizing ESFs to facilitate the delivery of critical resources, assets, and assistance.
Local departments and agencies are assigned to lead or support ESFs based on
authorities, resources, and capabilities.
Providing mechanisms for vertical and horizontal coordination, communications, and
information sharing in response to threats or incidents. These mechanisms facilitate
coordination among local entities as well as public and private sectors.
Planning Assumptions and Considerations
The Eagle County EOP is based on planning assumptions and considerations presented in this section.
Incidents are typically managed at the lowest possible geographic, organizational, and
jurisdictional level.
Incident management activities will be initiated and conducted using the principles
contained in the NIMS.
The combined expertise and capabilities of government at all levels, the private sector,
and NGOs will be required to prevent, mitigate, prepare for, respond to, and recover from
incidents or disasters.
Incidents or disasters may:
o Occur at any time with little or no warning in the context of a general or specific
threat or hazard.
o Require significant information sharing across multiple jurisdictions and between
public and private sectors.
o Span the spectrum of incident management to include prevention, preparedness,
response, and recovery.
o Involved multiple, high varied hazards or threats on a local, regional, or national
scale.
o Result in numerous casualties; fatalities; displaced people; property loss;
disruption of normal life support systems, essential public services, and basic
infrastructure; and significant damage to the environment.
o Impact critical infrastructures across sectors.
o Overwhelm capabilities of local governments and private sector infrastructure
owners and operators.
o Attract a sizeable influx of independent, spontaneous volunteers and supplies.
o Require prolonged, sustained incident management operations and support
activities.
o Top priorities for incident management are to:
Save lives and protect the health and safety of responders, recovery
workers and the public.
o Prevent an imminent incident, including acts of terrorism from occurring.
o Protect and restore critical infrastructure and key resources.
o Conduct law enforcement investigations to resolve the incident, apprehend the
perpetrators, and collect and preserve evidence for prosecution.
o Protect property and mitigate damages and impacts to individuals, communities,
and the environment.
o Facilitate recovery of individuals, families, businesses, governments, and the
environment.
Departments and agencies at all levels of government and certain NGO’s such as the
American Red Cross or Salvation Army , may be required to deploy to incidents or
disasters on short notice to provide timely and effective mutual aid and/or
intergovernmental assistance.
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For incidents or disasters that are Presidential declared, state and federal support is
delivered in accordance with relevant provisions of the Stafford Act.
Colorado Disaster Emergency Act (C.R.S. § 24-33.5-701 et. seq.)
C.R.S. § 24-33.5-707 provides in part:
(1) Each political subdivision is within the jurisdiction of and served by the office of
emergency management and by a local or inter-jurisdictional agency responsible for
disaster preparedness and coordination of response.
(2) Each county shall maintain a disaster agency or participate in a local or inter-
jurisdictional disaster agency which, except as otherwise provided under this part 7, has
jurisdiction over and serves the entire county.
(3) The governor shall determine which municipal corporations need disaster agencies of
their own and require that they be established and maintained. The governor shall make
such determination on the basis of the municipality's disaster vulnerability and capability
of response related to population size and concentration. The disaster agency of a county
shall cooperate with the disaster agencies of municipalities situated within its borders but
shall not have jurisdiction within a municipality having its own disaster agency. The
office of emergency management shall publish and keep current a list of municipalities
required to have disaster agencies under this subsection (3).
(4) The minimum composition of a disaster agency is a director or coordinator appointed
and governed by the chief executive officer or governing body of the appointing
jurisdiction. The director or coordinator is responsible for the planning and coordination
of the local disaster services.
(5) Any provision of this part 7 or other law to the contrary notwithstanding, the governor
may require a political subdivision to establish and maintain a disaster agency jointly
with one or more contiguous political subdivisions if the governor finds that the
establishment and maintenance of an agency or participation therein is made necessary by
circumstances or conditions that make it unusually difficult to provide disaster
prevention, preparedness, response, or recovery services under other provisions of this
part 7.
(6) Each political subdivision that does not have a disaster agency and has not made
arrangements to secure or participate in the services of an agency shall have an elected
official designated as liaison officer to facilitate the cooperation and protection of that
subdivision in the work of disaster prevention, preparedness, response, and recovery.
(7) The mayor, chairman of the board of county commissioners, or other principal
executive officer of each political subdivision in the state shall notify the office of
emergency management of the manner in which the political subdivision is providing or
securing disaster planning and emergency services, identify the person who heads the
agency from which the services are obtained, and furnish additional information relating
thereto as the office of emergency management requires.
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(8) Each local and interjurisdictional disaster agency shall prepare and keep current a
local or interjurisdictional disaster emergency plan for its area.
(9) The local or interjurisdictional disaster agency, as the case may be, shall prepare and
distribute to all appropriate officials in written form a clear and complete statement of the
emergency responsibilities of all local agencies and officials and of the disaster chain of
command.
Local Disaster Emergencies (C.R.S. § 24-33.5-709)
C.R.S. § 24-33.5-709 provides:
(1) A local disaster may be declared only by the principal executive officer of a political
subdivision. It shall not be continued or renewed for a period in excess of seven days
except by or with the consent of the governing board of the political subdivision. Any
order or proclamation declaring, continuing, or terminating a local disaster emergency
shall be given prompt and general publicity and shall be filed promptly with the county
clerk and recorder, city clerk, or other authorized record-keeping agency and with the
office of emergency management.
(2) The effect of a declaration of a local disaster emergency is to activate the response
and recovery aspects of any and all applicable local and inter-jurisdictional disaster
emergency plans and to authorize the furnishing of aid and assistance under such plans.
(3) No interjurisdictional disaster agency or official thereof may declare a local disaster
emergency unless expressly authorized by the agreement pursuant to which the agency
functions. An interjurisdictional disaster agency shall provide aid and services in
accordance with the agreement pursuant to which it functions.
Roles and Responsibilities
Police, fire, public health and medical, emergency management, public works, hazardous materials
response, and other personnel are often the first to arrive and the last to leave an incident site. When local
resources and capabilities are overwhelmed, local Chief Executive Officer (“CEO”) or their designee may
request assistance from additional districts, municipalities, or Eagle County.
Local Chief Elected Official
A Mayor or Chair of the Board and/or a jurisdiction’s CEO is responsible for the public safety and
welfare of the people of that jurisdiction. Responsibilities of the Local Chief Elected Official include:
Responsibility for coordinating local resources to address the full spectrum of actions to
prevent, prepare for, respond to, and recovery from incidents involving all hazards
including natural disasters, accidents, terrorism, and other contingencies.
Dependent upon state and local law, the CEO may have extraordinary powers to suspend
local laws and ordinances, such as to establish a curfew, direct evacuations, and, in
accordance with the local health authority, to order quarantine.
Provides leadership and plays key role in communicating to the public, and in helping
people, businesses, and organizations cope with the consequences of any type of
domestic incident within the jurisdiction.
Negotiates and enters into mutual aid agreements with other jurisdictions to facilitate
resource sharing.
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Requests assistance through the appropriate channels when the jurisdiction’s capabilities
have been exceeded or exhausted.
Plan Maintenance
Eagle County EOP revision and subsequent revisions, supersedes all previous editions and is effective
immediately for planning, training and exercising, and preparedness and response operations.
All parties shall review and update the Eagle County EOP, annexes, and appendices every two (2) years.
All changes, revisions, and/or updates to the Plan its annexes and appendices shall be forwarded to Eagle
County Emergency Management (“ECEM”) for review, publication and distribution to all holders of the
Plan following the efforts of the lead agency to coordinate with its supporting agencies. If no changes,
revisions, and/or up-dates are required, ECEM shall be notified in writing by the agency lead that
respective plans, annexes, appendices, etc., have been reviewed and are considered valid and current.
The Eagle County EOP applies a functional approach that groups the capabilities of local departments and
agencies into ESFs to provide the planning, support, resources, program implementation, and emergency
services that are most likely to be needed during incidents or disasters. The response to actual or potential
incidents is typically provided through a full or partial activation of the ESF structure as necessary.
Each ESF is composed of primary and support agencies. The Eagle County EOP identifies primary
agencies on the basis of authorities, resources, and capabilities.
Support agencies are assigned based on resources and capabilities in a given functional area. The
resources provided by the ESFs reflect the resource kind and type categories identified in NIMS. The
scope of each ESF is summarized in each ESF section. ESFs are expected to support one another in
carrying out their respective roles and responsibilities.
NGO collaborate with first responders, governments at all levels, and other agencies and organizations
providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of
disaster victims when assistance is not available from other sources.
Emergency Support Functions and Scope
ESF #1—Transportation - Civil transportation support, restoration/recovery of transportation
infrastructure, movement restrictions and damage and impact assessment.
ESF #2—Communications - Coordination with telecommunications industry, restoration/repair of
telecommunications infrastructure, protection and restoration of information resources and warnings
and/or notifications.
ESF #3—Public Works and Engineering - Infrastructure protection, emergency repair, infrastructure
restoration, engineering services, construction management and critical infrastructure liaison.
ESF #4—Firefighting - Firefighting Activities and resource support.
ESF #5—Emergency Management - Coordination of incident management efforts, management of
Emergency Operations Center (“EOC”).
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ESF #6—Mass Care, Housing, and Human Services - Mass Care, disaster housing, human services and
sheltering.
ESF #7—Resource Support - Resource support (facility space, office equipment, supplies, contracting
services, etc.) and financial management.
ESF #8—Eagle County Public Health and Environment and Medical Services - Public health,
medical (Emergency Medical Services & Hospital), mental health, mass fatality and mortuary services.
ESF #9—Search and Rescue - Life-saving assistance.
ESF #10—Hazardous Materials – Chemical, Biological, Radiological, Nuclear and Explosive
Response, environmental safety and short and long term cleanup.
ESF #11—Agriculture Natural Resources - Animal and plant disease/pest response, food safety and
food security.
ESF #12—Energy and Public Utilities - Energy infrastructure assessment, repair and restoration, energy
industry utilities coordination.
ESF #13—Public Safety and Security - Facility and resource security, security planning, technical and
resource assistance, public safety/security support, support to access, traffic, and crowd control.
ESF #14—Community Recovery and Mitigation - Social and economic community impact assessment,
long term community recovery assistance to local governments, and the private sector, mitigation analysis
and program implementation.
ESF #15—External Affairs - Emergency public information and protective action guidance, media and
community relations support to on scene incident management and management of Joint Information
Center (“JIC”).
Private Sector
Eagle County and primary and support agencies coordinate with the private sector to effectively share
information, form courses of action, and incorporate available resources to prepare for, respond to, and
recover from incidents or disasters.
Roles: The roles, responsibilities, and participation of the private sector during incidents or disasters vary
based on the nature of the organization and the type and impact of the incident. The roles of private sector
organizations are summarized below:
Impacted Organization or Infrastructure
Private sector organizations may be affected by direct or indirect consequences of the incident, including
privately owned critical infrastructure, key resources, and those main private sector organizations that are
significant to local, regional, and national economic recovery from the incident. Examples of privately
owned infrastructure include transportation, telecommunications, private utilities, financial institutions,
and hospitals.
Response Resource
Private sector organizations provide response resources (donated or compensated) during an incident
including specialized teams, equipment, and advanced technologies through local public-private
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emergency plans, mutual aid agreements, or incident specific requests from government and private
sector volunteered initiatives.
Regulated and/or Responsible Party
Owners/operators of certain private sector regulated facilities or hazardous operations may bear
responsibilities under the law for preparing for and preventing incidents from occurring, and responding
to an incident once it occurs. For example, federal regulations require owners/operators of Tier II
reporting facilities to maintain emergency (incident) preparedness plans, procedures, and to perform
assessments, prompt notifications, and training for a response to an incident.
Local Emergency Organization Member
Private sector organization members may serve as active partners in local emergency preparedness and
response organizations and activities.
Responsibilities
Private sector organizations support the Eagle County EOP (voluntarily or to comply with applicable laws
and regulations) by sharing information with the government, identifying risks, performing vulnerability
assessments, developing emergency response and business continuity plans, enhancing their overall
readiness, implementing appropriate prevention and protection programs, and donating or otherwise
providing goods and services through contractual arrangement or government purchases to assist in
response to and recovery from an incident.
Certain organizations are required by existing law and regulation to bear the cost of planning response to
incidents, regardless of cause. In the case of the an incident or disaster, these private sector organizations
are expected to mobilize and employ the resources necessary and available in accordance with their plans
to address the consequences of incidents at their own facilities or incidents for which they are otherwise
responsible.
Unless the response is inherently governmental, private sector organizations are encouraged to develop
and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies.
Local government should maintain ongoing interaction with the critical infrastructure and key resource
industries to provide coordination for prevention, preparedness, response, and recovery activities. When
practical, or when required under federal law, private sector representatives should be included in
planning and exercises.
The government may, in some cases direct private sector response resources when they have contractual
relationships, using government funds. The primary agency(ies) for each ESF must maintain working
relations with its associated private sector counterparts through partnership committees or other means.
(e.g., ESF #10, Hazardous Materials Response—Hazardous Materials Industries).
Citizen Involvement
Strong partnerships with citizens groups and organizations provide support for incident management
prevention, preparedness, response, recovery, and mitigation. The U.S. Citizen Corps brings these groups
together and focuses efforts of individuals through education, training, and volunteer service to help make
communities safer, stronger, and better prepared to address the threats of terrorism, crime, public heath
issues, and disasters of all kinds.
Local Citizen Corps Councils implement Citizen Corps programs, which include Community Emergency
Response Teams, Medical Reserve Corps, Neighborhood Watch, Volunteers in Police Service, and the
affiliate programs.
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These programs provide opportunities for special skills and interests; develop targeted outreach for
special needs groups, and organize special projects and community events.
Citizen Corps Affiliate programs expand the resources and materials available to local communities
through partnerships with programs and organizations that offer resources for public education, outreach,
and training; represent volunteers interested in helping to make their communities safer or offer volunteer
service opportunities to support first responders, disaster relief activities, and community safety efforts.
Concept of Operations
Incident Support
This section describes the local coordinating structures, processes, and protocols employed to manage
incidents or disasters in Eagle County. These coordinating structures and processes are designed to enable
execution of the responsibilities of each jurisdiction having authority and to integrate local, NGO, and
private sector efforts into a comprehensive approach to incident management.
A basic premise of the Eagle County EOP is that incidents are generally handled at the lowest
jurisdictional level possible. Police, fire, public health and medical and other personnel are responsible for
incident management and coordination at the local level. In the vast majority of incidents, local resources
and regional mutual aid resources provide the first line of emergency response and incident management
support.
When a local jurisdiction requires assistance with providing logistical support for an incident or when
several local jurisdictions are experiencing simultaneous incidents requiring similar resources, the Eagle
County EOC should be activated through the County Emergency Management Director or designee in
accordance with the EOC Plan (Appendix B) to coordinate efforts and provide appropriate support to the
incident command structure.
Strategic level interagency incident management coordination and course of action development are
facilitated by the Eagle County ESF’s located at the EOC. Public information will be managed by ESF
#15 and the Eagle County Public Information Officer Group operating in a Joint Information Center.
The framework created by these coordinating structures is designed to accommodate the various roles
local government plays during an incident, whether it is support to local agencies, or direct
implementation of the Eagle County incident management authorities and responsibilities under state and
federal law.
The organizational structure for incident management establishes a clear progression of coordination and
communication from the local level to the state level.
As illustrated below, the local incident command structures, Incident Command Posts (“ICP”), are
responsible for directing on-scene incident management and maintaining command and control of on-
scene incident operations.
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Eagle County EOC
The support and coordination components consist of an EOC staffed by the appropriate coordination
entities. The EOC provides a central location for operational information sharing and resource
coordination in support of on-scene efforts. This group is made of department/agency heads with
authority to make decisions and commit resources.
The Eagle County Policy Group aids the EOC by establishing priorities among the incidents and
associated resource allocations, resolving agency policy conflicts, and providing strategic guidance to
support incident management activities. The Policy Group consists of personnel with decision making
authority from affected jurisdictions. The Eagle County EOC is also the conduit to the State of Colorado
for resource assistance and other state and/or federal assistance.
Disaster Declarations
During actual or potential incidents or disasters, the overall coordination of local incident management
activities is executed by the agency (ies) with jurisdictional authority under NIMS. When an incident or
potential incident is of such severity, magnitude, and/or complexity that it is considered a disaster, the
Incident
Command Post
Incident
Command Post
Incident
Command Post
Eagle County
EOC
State of Colorado
Emergency Operations
Center
Incident
Command Post
Eagle County
EOC
Eagle County Policy
Group
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County may request a disaster declaration to initiate the support at the State. In the context of the Stafford
Act disasters or emergencies, the Department of Homeland Security coordinates supplemental Federal
assistance when the consequences of the incident exceed local and state capabilities.
Eagle County Joint Information Center
The Eagle County JIC serves as a focal point for the coordination and dissemination of information to the
public and media concerning incident prevention, preparedness, response, recovery, and mitigation. The
JIC staff develops, coordinates, and disseminates unified news releases. News releases are cleared
through the EOC and Incident Commanders to ensure consistent messages, avoid release of conflicting
information, and prevent negative impact on operations. This formal approval process ensures protection
of law enforcement sensitive information.
Agencies may issue their own news releases related to their policies, procedures, and capabilities,
however, these should be coordinated with the JIC.
In accordance with NIMS processes, resource and policy issues are addressed at the lowest organizational
level practicable. If the issues cannot be resolved at that level, they are forwarded up to the next level for
resolution.
The organizational structure above addresses both site specific incident management activities and the
broader issues related to the incident, such as impacts to the rest of the County, immediate County or
regional actions required to avert or prepare for potential subsequent events, and the management of
multiple threats or incidents (specifically those that are non-site specific, geographically dispersed, or
evolve over a long period of time).
May 2018– Base Plan
Eagle County Emergency Operations Plan
21
Command Structures Coordination Structures NIMS Framework
The structure for Eagle County EOP coordination is based on the NIMS construct:
Incident Command/Unified Command on-scene supported by Emergency Operations Center and Multi-agency
Coordination Groups.
Multi-agency Coordination Groups (MACGs)
Strategic Coordination
Prioritization between incidents and associated resource allocation
Focal point for issue resolution
Emergency Operations Center
Support and coordination
Identifying resource shortages and issues
Gathering and providing information
Implementing multi-agency coordination entity decisions
Incident Command/Unified Command
Directing on-scene incident management
Eagle County
Policy Group
State
MACG
Eagle County
EOC
Eagle County
JIC
State
EOC
Incident
Command Post
Incident
Command Post
Incident
Command Post
Other Incident Facilities
Incident Command Post
The tactical level, on-scene incident command and management organization is located at the ICP. It is typically comprised of designated incident management officials and
responders from local agencies, as well as private sector and non-governmental organizations. When multiple command authorities are involved, the ICP should be led by a
Unified Command, comprised of officials who have jurisdictional authority or significant functional responsibility for the incident under an appropriate law, ordinance, or
agreement. The Unified Command provides direct, on-scene control of tactical operations and utilizes the NIMS ICS organizational structure, typically including Operations,
Planning, Logistics, and Finance/Administration sections.
The ICP is usually located at or in the immediate vicinity of the incident site. The location is selected by the agency having primary jurisdictional authority for managing the
incident at this level. Generally, there is one ICP established for each incident. Depending on the number and location of incidents, there may be multiple ICP’s managed by an
Area Command.
ESF Coordinator
The ESF Coordinator is the primary agency representative who has ongoing responsibilities throughout the prevention, preparedness, response, recovery, and mitigation phases
of incident management. The role of the ESF Coordinator is carried out through a “multi-agency coordination approach” as agreed upon collectively by the designated primary
agencies. Responsibilities of the ESF Coordinator include:
Pre-Incident planning and coordination
Maintaining ongoing contact with ESF primary and support agencies
Conducting periodic ESF meetings and conference calls
Coordinating efforts with corresponding private sector organizations
Coordinating ESF activities relating to catastrophic incident planning and critical infrastructure preparedness as appropriate
Primary Agency
A local department or agency designated as an ESF primary agency serves as a local representative to accomplish the ESF mission. When an ESF is activated, the primary
agency is responsible for:
Orchestrating local support within their functional area for an affected jurisdiction
Provide staff for the operations functions at fixed and field facilities
Notify and request assistance from support agencies
Manage mission assignments and coordinate with support agencies
Work with appropriate private-sector organizations to maximize use of all available resources
Support and inform other ESFs of operational priorities and activities
Assisting with procurement of goods and services as needed
Ensure financial and property accountability for ESF activities
Plan for short term and long term incident management and recovery operations
Maintain trained personnel to support interagency emergency response and support teams
Support Agencies
When an ESF is activated in response to an incident, support agencies are responsible for:
Conducting operations, when requested by the primary ESF agency, using their own authorities, subject matter experts, capabilities, or resources
Participating in planning for short term and long term incident management and recovery operations and the development of supporting operational plans,
Standard Operating Procedures, checklists, or other job aids, in concert with existing first responder standards
Assist in the completion of situation assessments
Furnish available personnel, equipment, or other resource support as requested by the primary ESF agency
Participate in training and exercises aimed at continuous improvement of prevention, response, and recovery capabilities
Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats
Provide information or intelligence regarding the agency’s area of expertise
EAGLE COUNTY EMERGENCY SUPPORT FUNCTIONS MATRIX
ESF1 ESF2 ESF3 ESF4 ESF5 ESF6 ESF7 ESF8 ESF9 ESF10 ESF11 ESF12 ESF13 ESF14 ESF15
Transportation Communications Public Works Fire Fighting Emergency Management Mass Care, Housing & HS Resources & Logistics Public Health & Medical SAR (Wilderness & Urban) Haz-Mat Ag.& Natural Resources Public Service Restoration Public Safety & Security Recovery & Mitigation Public Information Officer Agency Administrators S S S S S S S S S S S S S S U
Airport U S U S S S S S S S S S
Ambulance Districts S S S U S S U S S S S S S
Red Cross/Salvation Army S S S S S U S S S S S S S S S
Animal Services S S U S
Assessor's Office S S
Attorney's Office S S S S S
Community Development S S S S S S S U
Coroner U S
Commissioners/Councils L L L L L L L L L L L L L L L
Engineering S S S S S S S S S S
Extension Service S S S S
Facilities Maintenance S S U S S S S S S U S
Finance S S S S S S S S S S S S S S S
Fire Departments U S S U U S S S S/L U S S S S S
Fleet Services S S S
GIS S S S S S S S S S S S S S S S
Human Services S L S S S S S S S S S
Hospitals S S S U S S S U
Housing S S S
Human Resources S S S S S S S S S S S S S S S
Information & Technology U S S S S U S S
Law Enforcement U U S U U S S S U U S S U S U
PIO Group S S S S S S S S S S S S S S S
Private Sector S S S S S S S S S S S S S S S
Public Health & Environment U S U S
Public Safety Comm. S U S S S S S S S S S S S S S
Public Works U S U S S S S S S S S U S U S
RHMAEC U
School Districts S S S S S S
Transportation Dept. U S S S S S S S S S
Vail Mountain Rescue S S U S S S
L = LEAD ROLL U = UNIFIED ROLL S = SUPPORT ROLL
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Appendix A
Acronyms, Abbreviations
and Terms
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
1 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
GLOSSARY OF TERMS AND ACRONYMS
USED IN EAGLE COUNTY EMERGENCY RESPONSE PLANS
TERMS AND ACRONYMS PERTAINING TO:
BIOTERRORISM
EMERGENCY MANAGEMENT
EMERGENCY PREPAREDNESS AND RESPONSE
ENVIRONMENTAL EMERGENCY
WILDLAND FIRE
An operational guideline applicable to all emergencies employing National Incident
Management System (NIMS), including the Incident Command System (ICS).
– A –
100-YEAR FLOOD
The term "100-year flood" is misleading. It is not the flood that will occur once every 100 years.
Rather, it is the flood elevation that has a one percent chance of being equaled or exceeded each
year. Thus, the 100-year flood could occur more than once in a relatively short period of time.
The 100-year flood, which is the standard used by most federal and state agencies, is used by the
National Flood Insurance Program (NFIP) as the standard for floodplain management and to
determine the need for flood insurance. A structure located within a special flood hazard area
shown on an NFIP map has a 26 percent chance of suffering flood damage during the term of a
30-year mortgage.
AAR
After Action Review
ACTUAL CASH VALUE (ACV)
The cost to replace an insured item of property at the time of loss, less the value of physical
depreciation.
ACTUAL OCCURRENCE
An “actual occurrence” is defined as any natural, technological, national security or terrorism
incident that has happened in your jurisdiction for which a coordinated emergency response or
recovery operation was required. This includes both large-scale incidents that have resulted in a
presidential declaration of an emergency or major disaster and those occurrences of a lesser
magnitude, which require significant state and/or local response and recovery activities.
ACTIVE CROWN FIRE
A crown fire in which the entire fuel complex is involved in flame, but the crowning phase
remains dependent on heat released from surface fuel for continued spread.
ADMINISTRATIVE COSTS (CHARGES)
Any expenses not charged directly to a program, project or fire. They include general overhead
personnel and administrative services. For the state, the administrative charge is identified as
those charges and expenses used to determine the “facilities and administrative (indirect rate).”
All activities that can be identified and charged to specific projects (and not excluded elsewhere)
are considered direct costs and may be billed with proper documentation.
AEMP
Animal Emergency Management Program
AERIAL FUELS
All live and dead vegetation in the forest canopy or above surface fuels, including tree branches,
twigs and cones, snags, moss, and high brush.
AERIAL IGNITION
Ignition of fuels by dropping incendiary devices or materials from aircraft.
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AFTER ACTION REVIEW (AAR)
A professional discussion of an event, focused on performance standards, that enables Agency
Administrators and responders to discover for themselves what happened, why it happened, and
how to sustain strengths and improve on weaknesses. An After Action Review is a tool incident
command personnel and units can use to get maximum benefit from every incident. It provides a
daily review of the day’s actions: - Identify and discuss effective and non-effective performance.
Candid insights into specific firefighter, leader, and unit strengths and weaknesses from various
perspectives. - Feedback and insight critical to actions that were not standard operating
procedures or those that presented safety problems. - Lessons learned and how to apply them in
the future.
AGENCY
An agency is a division of government with a specific function, or a non-governmental
organization (e.g., private contractor, business, etc.) that offers a particular kind of assistance. In
the Incident Command System (ICS), agencies are defined as jurisdictional (having statutory
responsibility for incident mitigation) or assisting and/or cooperating (providing resources and/or
assistance). (See Assisting Agency, Cooperating Agency)
AGENCY ADMINISTRATOR
Agency officials who are signatory to an agreement.
AGENCY EXECUTIVE
A policy group of executive personnel from a “key” (lead) agency (ministry) that addresses
matters pertaining to declaring an emergency, to invoking response levels, to liaising with support
agencies, to preparing a public communications strategy, and to informing cabinet ministers
(equivalent to a crisis management team in industry).
AGENCY REPRESENTATIVE
An individual assigned to an incident from an assisting or cooperating agency that has been
delegated authority to make decisions on matters affecting that agency’s participating at the
incident. Agency representatives report to the Liaison Officer.
AGRICULTURAL BURN
A fire designed to burn cover vegetation in preparation for crop production, weed control,
or other cultivation purposes. A fire used to clean irrigation ditches, fencerows, and cultivated
fields that have an excess of dead grass or weeds which deter agricultural use. A fire used to
dispose of agricultural byproducts such as old hay, straw, fence posts, trees, limbs, or lumber.
AHJ
Authority Having Jurisdiction
AIR OPERATIONS
Established separately at an incident due to the complex needs for use of aircraft in both tactical
and logistical operations.
AIR OPERATIONS BRANCH DIRECTOR
The person primarily responsible for preparing and implementing the air operations portion of the
incident action plan. Also responsible for providing logistical support to helicopters operating on
the incident.
AIR TACTICAL GROUP SUPERVISORS
Airborne coordinators who manage the aviation resources and airspace over a fire (typically
called Air Attack).
AIR TANKERS
Fixed-wing aircraft aircraft with the capacity to deliver up to 3,000 gallons of retardant, or small,
single-engine “crop duster” type aircraft with a capacity of up to 800 gallons. Both have unique
characteristics and are deployed according to the needs of a fire scene. Single engine air tankers
are usually called SEATs.
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Eagle County Emergency Operations Plan
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ALLOCATED RESOURCES
Resources (i.e., people, equipment, supplies, and vehicles) dispatched to an incident.
ALPHA RADIATION
One of the three main types of radiation (alpha, beta, and gamma) emitted from radioactive
materials. Alpha particles are the heaviest and most highly charged of these type particles.
However, they cannot travel more than a few inches in air and are completely stopped by a piece
of paper. A human’s outermost layer of dead skin can stop even the most energetic alpha particle;
how3ever, if ingested through eating, drinking, or breathing, particles can become an internal
hazard.
AMERICAN RED CROSS (ARC)
A quasi-governmental organization that’s purpose is to provide relief of suffering and welfare
activities during war and disaster. The ARC operates under a congressional charter and is
financially supported by public donations. Internationally, it operates in accordance with the
Treaty of Geneva. It is the national organization with Primary Agency responsibility in the
Federal Response Plan (FRP) for Emergency Support Function 6 (ESF6) – Mass Care.
ANCHOR AND FLANK
Usually, firefighters start their work to encircle the fire at the bottom or upwind side of the fire.
These points are often the safest places to create an anchor point. Any other safe feature (like a
meadow, rock bluff, or road) can serve as an anchor too. After an anchor point is established,
firefighters construct fireline around the fire and gradually pinch it off at its head.
ANCHOR POINT
An advantageous location, usually a barrier to fire spread, from which to start building a fire line.
An anchor point is used to reduce the chance of firefighters being flanked by fire.
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
A part of the U.S. Department of Agriculture that provides leadership in ensuring the health and
care of animals and plants.
ANSI
American National Standards Institute
ANTIBIOTIC
A substance produced by bacteria or fungi that destroys or prevents the growth of other bacteria
and fungi.
ANTIBODY
A protein produced by the body's immune system in response to a foreign substance (antigen).
Our bodies fight off an infection by producing antibodies. An antibody reacts specifically with
the antigen that triggered its formation and its function is to inactivate the antigen.
ANTIGEN
Any foreign substance, usually a protein, which stimulates the body's immune system to produce
antibodies. (The name antigen reflects its role in stimulating an immune response - antibody
generating.)
ANTIVIRAL
Drug that are used to prevent or cure a disease caused by a virus, by interfering with the ability of
the virus to multiply in number or spread from cell to cell.
AOP
Annual Operating Plan. Plan for wildfire response and operations agreed upon each year by the
wildfire response agencies.
APHIS
Animal and Plant Health Inspection Service
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Eagle County Emergency Operations Plan
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4 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
APHL
Agency for Public Health Laboratories
ARES – Amateur Radio Emergency Services (see RACES)
AREA COMMAND
An organization established to oversee the management of multiple incidents that are each being
handled by an Incident Command System organization; or to oversee the management of a very
large incident that has multiple Incident Management Teams assigned to it. Area command has
the responsibility to set overall strategy and priorities, allocate critical resources based on
priorities, ensure that incidents are property managed, and ensure that objectives are met and
strategies followed.
ARSON
Crime of burning property.
ASYMPTOMATIC
Presenting no symptoms of disease.
ART
Assessment and Response Team
ASPECT
Direction toward which a slope faces.
ASSESSMENT
The evaluation and interpretation of measurements and other information to provide a basis for
decision-making.
ASSIGNED RESOURCES
Resources (i.e., people, equipment, supplies, and vehicles) checked in and assigned work tasks on
an incident.
ASSIGNMENTS
Tasks given to resources to perform within a given operational period based upon tactical
objectives in the incident action plan.
ASSISTING AGENCY
An agency directly contributing tactical or service resources to another agency. The general term
“augmenting” may be used to describe this activity.
ASTHO
Association of State and Territorial Health Officials
ATROPINE
An anti-cholinergic used as an antidote for nerve agent poisoning to block the effect of the
neurotransmitter or chemical causing the over-stimulation.
ATTACK
A hostile action taken against the United States by foreign forces or terrorists, resulting in the
destruction of or damage to military targets, injury or death to the civilian population, or damage
or destruction to public and private property
AVAILABLE RESOURCES
Incident-based resources that are ready for deployment but not yet assigned.
AVA
Aspen Valley Hospital
AVIAN FLU
A highly contagious viral disease with up to 100% mortality in domestic fowl caused by
influenza A virus subtypes H5 and H7. All types of birds are susceptible to the virus but
outbreaks occur most often in chickens and turkeys. The infection may be carried by migratory
wild birds, which can carry the virus but show no signs of disease. Humans are only rarely
affected.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
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5 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
AWARENESS
The continual process of collecting, analyzing, and disseminating intelligence, information, and
knowledge to allow organizations and individuals to anticipate requirements and to react
effectively.
AWARENESS TRAINING LEVEL
Addresses training requirements for emergency responders who are likely to witness or discover
an incident involving the terrorist/criminal use of weapons of mass destruction (WMD) or who
may be sent out to initially respond or support the response to the report of such an incident.
Generally, all actions to be taken by these individuals should be conducted from within the cold
zone. Should personnel find themselves in the warm and hot zones, they are to remove
themselves and to encourage others, if ambulatory, to move to a staging area away from the
immediate threat and attempt to minimize further contamination. The requisite competencies for
this level of training are to recognize (RECOGNITION) a WMD terrorism incident and to notify
(NOTIFICATION) appropriate authorities of the incident.
BACKFIRE
A fire set along the inner edge of a fireline to consume the fuel in the path of a wildfire and/or
change the direction of force of the fire’s convection column.
BACKING FIRE
A segment of fire perimeter oriented opposite the direction of maximum spread.
BACKPACK PUMP
A portable sprayer with hand-pump, fed from a liquid-filled container fitted with straps, used
mainly in fire and pest control. (See also Bladder Bag)
BACTERIA
Microscopic organism capable of creating diseases.
BAMBI BUCKET
A collapsible bucket slung below a helicopter. Used to dip water from a variety of sources for fire
suppression.
BANKFULL
An established river stage/elevation at a given location along a river which is intended to
represent the maximum safe water level that will not overflow the river banks or cause any
significant damage within the river reach.
BANKFULL DISCHARGE
A flow condition in which streamflow completely fills the steam channel up to the top of the
bank. In undisturbed watersheds, the discharge condition occurs on average every 1.5 to 2 years
and controls the shape and form of natural channels.
BANKFULL FLOW
Maximum amount of discharge (usually measured in cubic feet/seconds) that a stream channel
can carry without overflowing.
BANKFULL EVENT
A flow condition in which streamflow completely fills the stream channel up to the top of the
bank. In undistributed watersheds, the discharge condition occurs on average every 1.5 to 2 years
and controls the shape and form of natural channels.
BANKFULL HEIGHT
The flow in a stream that just fills the stream channel to the top of its banks and the point where
the water begins to overflow onto a flood plain.
BANKFULL STAGE
The stage, on a fixed river gauge, corresponding to the top of the lowest banks within the reach
for which the gauge is used as an index.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
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6 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
BASE
The location at which primary logistics functions for an incident are coordinated and
administered. The Incident Command Post may be co-located with the base.
BASE FLOOD
The flood having a one percent chance of being equaled or exceeded in any given year.
BASE FLOOD DEPTH (BFD)
The depth shown on the Flood Insurance Rate Map for Zone AO that indicates the depth of water
above highest adjacent grade resulting from a flood that has a one percent chance of equaling or
exceeding that level in any given year.
BASE FLOOD ELEVATION (BFE)
The elevation shown on the Flood Insurance Rate Map for Zones AE, AH, A1-A30, AR, AR/A,
AR/AE, AR/A1-A30, AR/AH, AR/AO, V1-V30, and VE that indicates the water surface
elevation resulting from a flood that has a one percent chance of equaling or exceeding that level
in any given year.
BASIN
Whole geographic area having a common outlet (such as a river, stream, or lake) for its surface
runoff. Also known as drainage area or watershed.
BEHAVE
A system of interactive computer programs for modeling fuel and fire behavior that consists of
two systems: Burn and Fuel.
BIA
Bureau of Indian Affairs
BIOTERRORISM (BT)
The intentional use of microorganisms or toxins derived from living organisms to produce death
or disease in humans, animals, or plants.
BLOW-UP
A sudden increase in fire intensity or rate of spread strong enough to prevent direct control or to
upset control plans. Blow-ups are often accompanied by violent convection and may have other
characteristics of a fire storm. (See also Flare-up)
BLOWDOWN
An area of previously standing timber blown over by strong winds or storms.
BONFIRE
An outdoor fire utilized for ceremonial purposes.
BOUNDARY LINE FIRE
This includes (i) a fire burning jointly on lands of two or more parties or will soon burn across the
boundary line and the boundary line is known; (ii) where the fire location is known, but the
jurisdictional boundary on the ground is uncertain; or (iii) where the location of a reported fire is
uncertain in relation to the jurisdictional boundary. Once the exact location of the fire is
determined in relation to the jurisdictional boundary, it ceases to be a boundary fire unless falling
in category (i) above.
BRANCH
The organizational level having functional or geographic responsibility for major parts of incident
operations. The branch level is organizationally between section and division/group in the
operations section, and between section and units in the logistics section.
BRANCHES
Branches are necessary to establish another level of organization within the operations section in
order to minimize span of control concerns.
BRUSH
A collective term that refers to stands of vegetation dominated by shrubby, woody plants, or low
growing trees, usually of a type undesirable for livestock or timber management.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
7 Glossary of Terms and Acronyms
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BRUSH FIRE
A fire burning in vegetation that is predominantly shrubs, brush, and scrub growth.
BRUSHING
Removing the brush and shrubs either during fireline construction or while clearing out a work
area.
BUCKET
A fabric or fiberglass container hung below a helicopter and used to drop water on a fire. “Bucket
work” refers to a helicopter engaged in water dropping flights.
BUCKET DROPS
The dropping of fire retardants or suppressants from specially designed buckets slung below a
helicopter.
BUFFER ZONES
An area of reduced vegetation that separates wildlands from vulnerable residential or business
developments. This barrier is similar to a greenbelt in that it is usually used for another purpose
such as agriculture, recreation areas, parks, or golf courses.
BUMP-UP METHOD
A progressive method of building a fire line on a wildfire without changing relative positions in
the line. Work is begun with a suitable space between workers. Whenever one worker overtakes
another, all workers ahead move one space forward and resume work on the uncompleted part of
the line. The last worker does not move ahead until completing his or her space.
BURN OUT
Setting fire inside a control line to widen it or consume fuel between the edge of the fire and the
control line.
BURN PROBABILITY
The probability that a specific geographic location will experience a wildland fire during a
specified time period.
BURNED AREA REHABILITATION / STABILIZATION
Efforts undertaken within three years of a wildland fire to repair or improve fire-damaged lands
unlikely to recover to management-approved conditions, or to repair or replace minor facilities
damaged by fire; along with planned actions to stabilize and prevent unacceptable degradation to
natural and cultural resources, to minimize threats to life or property resulting from the effects of
a fire, or to repair/replace/construct physical improvements necessary to prevent degradation of
land or resources.
BURNING BAN
A declared ban on open air burning within a specified area, usually due to sustained high fire
danger.
BURNING CONDITIONS
The state of the combined factors of the environment that affect fire behavior in a specified fuel
type.
BURNING INDEX
An estimate of the potential difficulty of fire containment as it relates to the flame length at the
most rapidly spreading portion of a fire’s perimeter.
BURNING OUT AND BACKFIRING
Techniques which use fire to deny the main fire a continuous source of fuel. Burning out
generally means burning the fuels inside of a completed fireline. Backfiring generally means
setting a fire against something pressed into service as a control line, like a ridge, a road, a river
or creek, or a meadow. Backfiring is riskier tactic and is often used when the fire is so big or
moving so fast it leaves firefighters with few if any options.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
8 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
BURNING PERIOD
The part of each 24-hour period when fires spread most rapidly; typically from 10:00 a.m. to
sundown. (See also Ops Period)
CACHE
A predetermined complement of tools, equipment, and/or supplies stored in a designated location,
available for incident use.
CAMP
A geographical site, within the general incident area, separate from the incident base, equipped
and staffed to provide sleeping, food, water, and sanitary services to incident personnel.
CAMPFIRE
As used to classify the cause of a wildland fire, a fire that was started for cooking or warming that
spreads sufficiently from its source to require action by a fire control agency.
CAMPS
Incident locations where resources may be kept to support incident operations. Camps differ from
staging areas in that essential support operations are done at camps, and resources at camps are
not always immediately available for use. Not all incidents will have camps.
CANDLE OR CANDLING
A single tree or a very small clump of trees which is burning from the bottom up.
CANUTEC
CAPABILITY ASSESSMENT
Provides information designed to help the planning team evaluate preparedness, mitigation
prevention), and response resources and capabilities. This includes an assessment of community
and industry response capabilities.
CARRIER
A bearer and transmitter of an agent capable of causing infectious disease. An asymptomatic
carrier shows no symptoms of carrying an infectious agent.
CART
County Animal Response Team. Assists with livestock and companion animal issues during
emergency situations.
CATEGORY “A” AGENTS
The possible biological terrorism agents having the greatest potential for adverse public health
impact with mass casualties. The Category “A” agents are:
Smallpox
Anthrax
Plague
Botulism
Tularemia
Viral hemorrhagic fevers (e.g., Ebola and Lassa viruses)
CBRNE
Terrorism related acronym which means, Chemical, Biological, Radiological, Nuclear and
Explosive.
CD
Communicable Disease
CDA
Colorado Department of Agriculture
CDC
Centers for Disease Control and Prevention
CDEM
Colorado Division of Emergency Management
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Eagle County Emergency Operations Plan
Appendix A
9 Glossary of Terms and Acronyms
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CDPHE
Colorado Department of Public Health and Environment
CENTERS FOR DISEASE CONTROL AND PREVENTION
The U.S. government agency at the forefront of public health efforts to prevent and control
infectious and chronic diseases, injuries, workplace hazards, disabilities, and environmental
health threats. CDC is one of 13 major operating components of the Department of Health and
Human Services.
CEDRS
Colorado Electronic Disease Reporting System
CEO
Chief Elected Official. Usually the Chair of a Board or the Mayor of a municipality.
CERCLA
Comprehensive Environmental Response, Compensation, and Liability Act
CERT
Community Emergency Response Team. Citizens training to assist response agencies and
governmental entities in emergencies.
CHAIN
A unit of linear measurement equal to 66 feet.
CHAIN OF COMMAND
A series of management positions in order of authority.
CHARACTERISTIC SURFACE-AREA-TO-VOLUME RATIO
The surface-area-to-volume ratio that characterizes a heterogeneous fuelbed.
CHECK-IN
The process whereby resources first report to an incident. Check-in locations include incident
command post, incident base, camps, staging areas, helibases, helispots, and division supervisors.
CHECKLIST
Written (or computerized) enumeration of actions to be taken by an individual or organization;
means to aid memory rather than provide detailed instruction.
CHEMTREC
Chemical Manufacturers’ Association Chemical Transportation Emergency Center
CHIEF
An incident command system title for individuals responsible for command of the functional
sections (i.e., operations, planning, logistics, and finance/administration).
CHIEF EXECUTIVE OFFICIAL
The official of the community who is charged with authority to implement and administer laws,
ordinances, and regulations for the community. He or she may be a mayor, city manager, etc.
CISM
Critical Incident Stress Management
CLEAR TEXT
The use of plain English in radio communications transmissions. No ten codes or agency codes
are used when using clear text.
CLOSEST FORCES CONCEPT
The philosophy of committing the closest available appropriate resources, regardless of agency,
for initial attack or for critical need.
CLOSURE
Legal restriction, but not necessarily elimination of specified activities such as smoking, camping,
or entry that might cause fires in a given area.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
10 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
CMRETAC
Central Mountains Regional Emergency Trauma Advisory Council. Provides coordination for
EMS and Trauma services in Central Colorado and includes the counties of Chaffee,
Eagle, Lake, Park, Pitkin and Summit.
COLD FRONT
The leading edge of a relatively cold air mass that displaces warmer air. The heavier cold air may
cause some of the warm air to be lifted. If the lifted air contains enough moisture, the result may
be cloudiness, precipitation, and thunderstorms. If both air masses are dry, no clouds may form.
Ahead of the cold front in the Northern Hemisphere, breezy to strong southerly winds usually
occur within 24 to 48 hours prior to the cold front passage. Following the passage of a cold front
in the Northern Hemisphere, breezy to strong westerly or northwesterly winds usually continue
for 12 to 24 hours.
COLD TRAILING
A method of controlling a partly dead fire edge by carefully inspecting and feeling with the hand
for heat to detect any fire, digging out every live spot, and trenching any live edge.
COLD ZONE
A safe area free of contamination or threat of exposure, at a hazardous material incident for
responders. The area where a command post or staging area is located. Also called the support
zone.
COLORADO DHSEM
State of Colorado Division of Homeland Security and Emergency Management
COLORADO START TRIAGE
The Colorado Simple Triage and Rapid Treatment (START) method whereby patients in an MCI
are assessed and evaluated on the basis of the severity of injuries and assigned the following
emergency treatment priorities:
0 Black Deceased
I Red Immediate
II Yellow Delayed
III Green Walking Wounded
COLORADO STATE FOREST SERVICE (CSFS)
A statutory entity governed by the Board of Governors of the Colorado State University System.
COMMAND
The act of directing and/or controlling resources by virtue of explicit legal, agency, or delegated
authority. May also refer to the incident commander.
COMMAND
Sets objectives and priorities. Has overall responsibility at an incident or event.
COMMAND STAFF
The command staff consists of the information officer, safety officer, and liaison officer. They
report directly to the incident commander and may have assistants. Command staff has
responsibilities that can involve the entire incident management team.
COMMUNICATIONS UNIT
An organizational unit in the logistics section responsible for providing communication
services at an incident. A communications unit may also be a facility (e.g., a trailer or mobile
van) used to provide the major part of an incident communications center.
COMMUNITY
A political entity which has the authority to adopt and enforce laws and ordinances for the area
under its jurisdiction. In most cases, the community is an incorporated town, city, township,
village, or unincorporated area of a county. However, each state defines its own political
subdivisions and forms of government.
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Eagle County Emergency Operations Plan
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COMMUNITY RATING SYSTEM (CRS)
A program developed by Mitigation Division to provide incentives for those communities in the
Regular Program that have gone beyond the minimum floodplain management requirements to
develop extra measures to provide protection from flooding.
COMPENSATION UNIT / CLAIMS UNIT
Functional unit within the finance/administration section responsible for financial concerns
resulting from property damage, injuries, or fatalities at the incident.
COMPLEX
Two or more individual incidents located in the same general area which is assigned to a single
incident commander or to unified command.
CONFINEMENT
Strategy employed in appropriate management responses were a fire perimeter is managed by a
combination of direct and indirect actions and use of natural topographic features, fuel, and
weather factors.
CONTAIN A FIRE
A fuel break around the fire has been completed. This break may include natural barriers or
manually and/or mechanically constructed line.
CONTAGIOUS
A contagious disease is easily spread from one person to another by contact with the infectious
agent that causes the disease. The agent may be in droplets of liquid particles made by coughing
or sneezing, contaminated food utensils, water or food.
CONTAMINATION
The undesirable deposition of a chemical, biological, or radiological material on the surface of
structures, areas, objects, or people.
CONTROL A FIRE
The complete extinguishment of a fire, including spot fires. Fireline has been strengthened so that
flare-ups from within the perimeter of the fire will not break through this line.
CONTROL LINE
All built or natural fire barriers and treated fire edge used to control a fire.
CONTROL ZONES
The areas in and around a hazardous material incident whereby entry by people and equipment
are controlled to ensure human safety and to reduce the spread of contamination. See the
following terms exclusion or hot zone; decontamination reduction or cold zone; support or cold
zone.
CONTROLLED BURN
A fire that is being contained/confined by the person(s) that ignited the fire. Fire should not be
considered controlled if no one is monitoring the fire.
COOPERATING AGENCY
An agency supplying assistance, including but not limited to direct tactical or support functions or
resources to the incident control effort (e.g., Red Cross, telephone company, etc.).
COOPERATIVE AGREEMENTS
Federal grants for bioterrorism preparedness and response from the Centers for Disease Control
and Prevention and the Health Resources and Services Administration.
COOPERATOR
Organized fire forces of other agencies, paid or volunteers, public or private, at the local,
municipal, state or federal level.
COORDINATION
The process of systematically analyzing a situation, developing relevant information, and
informing appropriate command authority of viable alternatives for selection of the most effective
combination of available resources to meet specific objectives. The coordination process (which
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can be either intra- or inter-agency) does not involve dispatch actions. However, personnel
responsible for coordination may perform command or dispatch functions within the limits
established by specific agency delegations, procedures, legal authority, etc.
COORDINATION CENTER
A general term used to describe any facility that is used for the coordination of agency or
jurisdictional resources in support of one or more incidents, such as a command post.
COST SHARE AGREEMENT
A document prepared between a federal, state and/or local agency to distribute costs on a
multi-jurisdictional incident or an incident which threatens or burns across boundaries of direct
protection areas of the agencies.
COST UNIT
A functional unit within the finance section responsible for tracking costs, analyzing cost data,
making cost estimates, and recommending cost-saving measures.
COUNTYWIDE MAP
A Flood Insurance Rate Map that shows flooding information for the entire geographic
area of a county, including the incorporated communities within the county.
COVMRC
Colorado Veterinary Medical Reserve Corps
COYOTE TACTICS
A progressive line construction duty involving self-sufficient crews that build fire line until the
end of the operational period, remain at or near the point while off duty, and begin building fire
line again the next operational period where they left off.
CREEPING FIRE
Fire burning with a low flame and spreading slowly.
CREST
The highest stage or level of water at a specific point before the water begins to recede.
CREW
(See Single Resource)
CREW BOSS
A person in supervisory charge of usually 16 to 21 firefighters and responsible for their
performance, safety, and welfare.
CREW
Basic, organized sets of firefighters with specific capabilities and equipment. Wildfire hand crews
usually have 20 people and are supervised by a crew boss or superintendent. Hotshot crews are
highly trained hand crews that can operate on a fire with more autonomy than most other types of
crews. Engine crews usually include three to five firefighters supervised by an engine module
leader.
CRITICAL AGENTS
The biological and chemical agents likely to be used in weapons of mass destruction and other
bioterrorist attacks. Current lists may be found on the Centers for Disease Control and Prevention
web site:
• http://www.bt.cdc.gov/Agent/Agentlist.asp
• http://www.bt.cdc.goc/Agent/AgentlistChem.asp
CRITICAL INCIDENT STRESS MANAGEMENT (CISM)
Has been determined to be an integral part of any emergency medical response to an MCI event
or evacuation. Regional and local teams of mental health and peer debriefs have been trained and
are available throughout the state.
CROWN FIRE
The movement of fire through the crowns of trees or shrubs more or less independently of the
surface fire.
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Eagle County Emergency Operations Plan
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CROWN FIRE ACTIVITY
A categorical output variable of the fire behavior models FARSITE and FlamMap indicating the
type of fire at the point specified.
CROWN FIRE CESSATION
The phenomenon or process by which an active crown fire reverts to a surface fire or passive
crown fire.
CROWN FIRE POTENTIAL
The maximum crown fire behavior possible for the specified conditions.
CROWN FRACTION BURNED
A mathematical function for scaling rate of spread between that of a surface fire and that of an
active crown fire.
CSEPP
Chemical Stockpile Emergency Preparedness Program
CSF
Cerebrospinal fluid
CURING
Drying and browning of herbaceous vegetation or slash.
CUSTOM FIRE BEHAVIOR FUEL MODEL
A fire behavior fuel model designed for a specific fuel complex.
DAM
A barrier built across a watercourse for the purpose of impounding, controlling, or diverting the
flow of water.
DAMAGE ASSESSMENT
The process used to appraise or determine the number of injuries and deaths, damage to public
and private property, and the status of key facilities and services such as hospitals and other
health care facilities, fire and police stations, communications networks, water and sanitation
systems, utilities, and transportation networks resulting from a man-made or natural disaster.
DBH
Diameter of a tree at breast height (4.5 feet above ground level).
DEAD FUELS
Fuels with no living tissue in which moisture content is governed almost entirely by atmospheric
moisture (relative humidity and precipitation), dry-bulb temperature, and solar radiation.
DEBARK
To remove bark from trees or logs.
DEBRIS BURNING
A fire spreading from any fire originally set for the purpose of clearing land or for rubbish,
garbage, range, stubble, or meadow burning.
DECONTAMINATION
The process of removing or neutralizing contaminates that have accumulated on personnel and
equipment that is critical to health and safety at the scene of any hazardous materials incident,
including a terrorism incident. The process is designed to protect emergency care providers to
prevent mixing of incompatible substances, and to protect the community by preventing
uncontrolled transportation of contaminants from the incident site.
DEFENSIBLE SPACE
An area either natural or manmade where material capable of causing a fire to spread has been
treated, cleared, reduced, or changed to act as a barrier between an advancing wildland fire and
the loss to life, property, or resources. In practice, "defensible space" is defined as an area a
minimum of 30 feet around a structure that is cleared of flammable brush or vegetation.
DELEGATION OF AUTHORITY
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A statement provided to the incident commander by the agency executive delegating authority
and assigning responsibility. The delegation of authority can include objectives, priorities,
expectations, constraints, and other considerations or guidelines as needed. Many agencies
require written delegation of authority to be given to incident commanders prior to their assuming
command on large incidents.
DEPUTY
A fully qualified individual who, in the absence of a superior, could be delegated the authority to
manage a functional operation or perform a specific task. In some cases, a deputy could act as
relief for a superior and therefore must be fully qualified in the position. Deputies can be assigned
to the incident commander, general staff, and branch directors.
DEMOBILIZATION UNIT
Functional unit within the planning section responsible for assuring orderly, safe, and efficient
demobilization of incident resources.
DEPARTMENT OF INTERIOR
The federal government agency that protects and provides access to our Nation's natural
resources.
DERA
Designated Emergency Response Authority. Assigns responsibility for hazardous materials
response.
DETECTION
The act or system of discovering and locating fires.
DFIRM
Digital Flood Insurance Rate Map
DHHS
Department of Health and Human Services
DHS
Department of Homeland Security
DIRECT ATTACK
Any treatment of burning fuel, such as by wetting, smothering, or chemically quenching the fire
or by physically separating burning from unburned fuel.
DIRECT COSTS
All costs associated with direct emergency operations and incident support ordered by or for the
incident; excludes overhead, facilities, and administrative costs.
DIRECT LINE
Any treatment applied directly to burning fuel such as wetting, smothering, or chemically
quenching the fire or by physically separating the burning from the unburned fuel.
DIRECT PROTECTION AREA
That area which, by law or identified or authorized pursuant to the terms of an agreement, is
provided wildland fire protection by the state or its counties or by a federal agency. This may
include land protected under exchange or payment for protection.
DIRECT VERSUS INDIRECT ATTACK
Depending on how intense the fire is, firefighters may work right up against the flames (direct
attack), or they may move well out in front of the fire (indirect attack).
DIRECTION OF MAXIMUM SPREAD
The direction of the resultant spread vector.
DIRECTOR
An Incident Command System title for individuals responsible for supervision of a branch.
DISASTER
The occurrence or imminent threat of widespread or severe damage, injury, or loss of life or
property, or significant adverse impact on the environment, resulting from any natural or
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technological hazards, including but not limited to fire, flood, earthquake, wind, storm, hazardous
substance incident, water contamination, blight, drought, infestation, explosion, civil disturbance,
or hostile military action. For the purposes of state or federal disaster declarations, the term
disaster” generally falls into the category of major or catastrophic based on the level of severity
and impact on local and state resources. Major disasters are likely to require immediate state
assistance supplemented by federal resources, if necessary, to supplement state efforts and
resources. Catastrophic disasters may require immediate and massive state and federal assistance
in both the response and recovery aspects.
DISASTER RECOVERY CENTER (DRC)
Places established in the area of a presidentially declared major disaster, as soon as practicable, to
provide victims the opportunity to apply in person for assistance and/or obtain information
relating to that assistance. DRCs are staffed by local, state, and federal agency representatives, as
well as staff from volunteer organizations (e.g., the American Red Cross).
DISPATCH
The implementation of a command decision to move a resource or resources from one place to
another.
DISPATCH CENTER
A facility from which resources (i.e., people, equipment, and vehicles) are directly assigned to an
incident.
DIVISION
Divisions are used to divide an incident into geographical areas of operation. Divisions are
established when the number of resources exceeds the span-of-control of the operations chief. A
division is located within the Incident Command System organization between the branch and the
task force/strike team.
DMAT
Disaster Medical Assistance Team
DMORT
Disaster Mortuary Team
DMT
Donations Management Team
DOCUMENTATION UNIT
Functional unit within the planning section responsible for collecting, recording, and
safeguarding all documents relevant to the incident.
DOD
Department of Defense
DOE
Department of Energy
DOI
Department of Interior
DOJ
Department of Justice
DOT
Department of Transportation
DOSE (RADIATION)
A general term indicating the quantity (total or accumulated) of ionizing radiation or energy
absorbed by a person or animal.
DOSIMETER
An instrument for measuring and registering total accumulated exposure to ionizing radiation.
DOZER
Any tracked vehicle with a front-mounted blade.
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DOZER LINE
Fire line constructed by the front blade of a dozer.
DRAW DOWN LEVEL
A minimal level of resources usually available for initial attack to provide coverage for its area of
responsibility. This level can change depending on local conditions. In the event that the required
resources become unavailable, move up and cover resources will be needed to maintain the draw
down level.
DRC
Disaster Recovery Center
DRIFT
One process in which influenza virus undergoes mutation. The amount of change can
be subtle or dramatic, but eventually as drift occurs, a new variant strain will become dominant.
This process allows influenza viruses to change and re-infect people repeatedly through their
lifetime and is the reason influenza virus strains in vaccine must be updated each year. (See also
Shift)
DRIP TORCH
Hand-held device for igniting fires by dripping flaming liquid fuel on the materials to be burned;
consists of a fuel fount, burner arm, and igniter. Fuel used is generally a mixture of diesel and
gasoline.
DROP ZONE
Target area for air tankers, helitankers, and cargo dropping.
DROUGHT INDEX
A number representing net effect of evaporation, transpiration, and precipitation in producing
cumulative moisture depletion in deep duff or upper soil layers.
DRY LIGHTNING STORM
Thunderstorm in which negligible precipitation reaches the ground. Also called a dry storm.
DTR
Digital Trunked Radio (Also DTRS – Digital Trunked Radio System)
DUFF
The layer of decomposing organic materials lying below the litter layer of freshly fallen twigs,
needles, and leaves and immediately above the mineral soil.
DWELLING
A building designed for use as a residence for no more than four families or a single family unit
in building under a condominium form of ownership.
DWT
Dead Weight Ton
EA
Environmental Assessment
EAGLE COUNTY POLICY GROUP
Group consisting of the chief appointed or elected officials of affected jurisdictions who
are responsible for all major policy decisions during declared emergencies.
EARTHQUAKE
The sudden motion or trembling of the ground produced by abrupt displacement of rock masses,
usually within the upper 10 to 20 miles of the earth’s surface.
ECALERT
Eagle County Alert system – Sends text messages to cell phones, email addresses, etc.
ECART
Eagle County Animal Response Team – assists with animals in emergencies.
ECDIS
Electronic Chart Display Information System
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ECEM
Eagle County Emergency Management
ECHSD
Eagle County Health Service District, the ambulance district serving eastern Eagle County from
roughly Wolcott to the top of Vail Pass. Also, knows as Eagle County Ambulance District or
ECAD.
EDI
Electronic Data Interchange
EFFECTIVE MID-FLAME WIND SPEED
The magnitude of the resultant spread vector expressed as an equivalent no-slope midflame wind
speed.
EH
Environmental Health
EIS
Environmental Impact Statement
ELECTROMAGNETIC PULSE
A sharp pulse of energy radiated instantaneously by a nuclear detonation which may affect or
damage electronic components and equipment.
ELEVATED BUILDING
A building that has no basement and has its lowest elevated floor raised above the ground level
by foundation walls, shear walls, posts, piers, pilings, or columns. Solid foundation perimeter
walls are not an acceptable means of elevating buildings in V and VE zones.
EMA
Emergency Management Agency (local)
EMAC
Emergency Management Assistance Compact
EMERGENCY
A suddenly occurring and often unforeseen situation or an unusual event which is determined by
the Governor or the county to require state response or mitigation actions to supplement local
government in protecting lives and property. A situation which requires saving lives, reducing
suffering, protecting property and the environment, and mitigating economic and social losses.
EMERGENCY ALERT SYSTEM (EAS)
A digital technology (voice/text) communication system consisting of broadcast stations and
interconnecting facilities authorized by the Federal Communications Commission. The system
provides the President and other national, state, and local officials the means to broadcast
emergency information to the public before, during, and after disasters.
EMERGENCY ENVIRONMENTAL HEALTH SERVICES
Services required to correct or improve damaging environmental health effects on humans,
including inspection for food contamination, inspection for water contamination, and vector
control; providing for sewage and solid waste inspection and disposal; cleanup and disposal of
hazardous materials; and sanitation inspection for emergency shelter facilities.
EMERGENCY EPIDEMIC
Cases or an illness or condition, communicable or non-communicable, caused by bioterrorism,
pandemic influenza, or a novel and highly fatal infectious agents or biological toxins.
EMERGENCY HEALTH SERVICES
Services required to prevent and treat the damaging health effects of an emergency, including
communicable disease control, immunization, laboratory services, dental and nutritional services;
providing first aid for treatment of ambulatory patients and those with minor injuries; providing
public health information on emergency treatment, prevention, and control; and providing
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administrative support including maintenance of vital records and providing for a conduit of
emergency health funds from state and federal governments.
EMERGENCY MANAGEMENT
A systematic program of activities that governments and their partners undertake before, during,
and after a disaster to save lives, prevent injury, and to protect property and the natural
environment. Emergency management activities include:
Mitigation: Eliminating hazards or reducing their potential impact.
Preparedness: Planning, training, and exercising for disastrous events.
Response: Taking action when a disaster occurs to save lives, prevent injuries,
and prevent or limit property damage.
Recovery: Restoring normalcy after the disaster.
These activities are not the sole responsibility of the designated emergency
management agency. Virtually all agencies have a role, but most particularly law
enforcement, fire services, public works, and public health.
EMERGENCY MANAGER
The individual within each political subdivision that has coordination responsibility for
jurisdictional emergency management. Person authorized to direct implementation of an agency’s
emergency response plan.
EMERGENCY MANAGEMENT ASSISTANCE COMPACT
A state to state mutual aid agreement involving all 50 states.
EMERGENCY MEDICAL ASSISTANT
A healthcare specialist with particular skills and knowledge in pre-hospital emergency medicine.
EMERGENCY MEDICAL SERVICES
Services, including personnel, facilities, and equipment required to ensure proper medical care for
the sick and injured from the time of injury to the time of final disposition, including medical
disposition within a hospital, temporary medical facility, or special care facility, release from site,
or declared dead. Further, emergency medical services specifically include those services
immediately required to ensure proper medical care and specialized treatment for patients in a
hospital and coordination of related hospital services.
EMERGENCY MORTUARY SERVICES
Services required to assure adequate death investigation, identification, and disposition of bodies;
removal, temporary storage, and transportation of bodies to temporary morgue facilities;
notification of next of kin; and coordination of mortuary services and burial of unclaimed bodies.
EMERGENCY OPERATIONS CENTER (EOC)
The protected site from which state and local civil government officials coordinate, monitor, and
support emergency response activities during an emergency.
EMERGENCY OPERATIONS PLAN
A document that describes how people and property will be protected in disaster and disaster
threat situations; details who is responsible for carrying out specific actions; identifies the
personnel, equipment, facilities, supplies, and other resources available for use in the disaster; and
outlines how all actions will be coordinated.
EMERGENCY PLANNING ZONES
Areas around a facility for which planning is needed to ensure prompt and effective actions are
taken to protect the health and safety of the public if an accident occurs.
EMERGENCY RESPONSE (CONTINGENCY) PLAN
The plan that each jurisdiction and industry has and maintains for responding to hazards.
EMERGENCY RESPONSE TEAM (ERT)
An interagency team, consisting of the lead representative from each federal department or
agency assigned primary responsibility for an ESF and key members of the FCO’s staff, formed
to assist the FCO in carrying out his/her coordination responsibilities. The ERT may be expanded
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by the FCO to include designated representatives of other federal departments and agencies as
needed. The ERT usually consists of regional level staff.
EMERGENCY RESPONSE TEAM ADVANCE ELEMENT
For federal disaster response and recovery activities under the Stafford Act, the portion of the
ERT that is first deployed to the field to respond to a disaster incident. The ERT-A is the nucleus
of the full ERT.
EMERGENCY RESPONSE TEAM NATIONAL
An ERT that has been established and rostered for deployment to catastrophic disasters where the
resources of the FEMA Region have been, or are expected to be, overwhelmed.
Emergency Shelter – A temporary longer term facility which provides shelter from the elements,
sanitary facilities to include restroom and shower facilities, sleeping accommodations, food
services and information dissemination.
EMERGENCY SHELTER
A temporary longer term facility which provides shelter from the elements, sanitary facilities to
include restroom and shower facilities, sleeping accommodations, food services and information
dissemination.
EMERGENCY SUPPORT FUNCTION (ESF)
In the FRP, a functional area of response activity established to facilitate the delivery of federal
assistance required during the immediate response phase of a disaster to save lives, protect
property and public health, and to maintain public safety. ESFs represent those types of federal
assistance which the state will most likely need because of the impact of a catastrophic or
significant disaster on its own resources and response capabilities, or because of the specialized
or unique nature of the assistance required. ESF missions are designed to supplement state and
local response efforts.
EMERGENCY SUPPORT TEAM
An interagency group operating from FEMA headquarters. The EST oversees the national-level
response support effort under the FRP and coordinates activities with the ESF primary and
support agencies in supporting federal requirements in the field.
EMI
Emergency Management Institute
EMS
Emergency Medical Services
EMTS
Emergency Medical and Trauma Services System
ENERGY RELEASE COMPONENT
The computed total heat released per unit area (British thermal units per square foot) within the
fire front at the head of a moving fire.
ENGINE
Any ground vehicle providing specified levels of pumping, water and hose capacity.
ENGINE CREW
Firefighters assigned to an engine. The Fireline Handbook defines the minimum crew makeup by
engine type.
ENGINES AND HOSE-LAYS
Equipment used to deliver water to the fire. Engines, sometimes called pumper trucks, are heavy
duty rigs outfitted with a water tank, a pump and a complement of hose and fittings. A hose-lay is
a progressively-assembled series of hose sections and water handling fittings used by firefighters
to get water to the fire.
ENTRAPMENT
A situation where personnel are unexpectedly caught in a fire behavior-related, life threatening
position where planned escape routes or safety zones are absent, inadequate, or compromised. An
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entrapment may or may not include deployment of a fire shelter for its intended purpose. These
situations may or may not result in injury. They include "near misses."
ENVIRONMENTAL ASSESSMENT
Environmental assessments were authorized by the National Environmental Policy Act (NEPA)
of 1969. They are concise, analytical documents prepared with public participation that determine
if an Environmental Impact Statement (EIS) is needed for a particular project or action. If an
environmental assessment determines an EIS is not needed, the environmental assessment
becomes the document allowing agency compliance with NEPA requirements.
ENVIRONMENTAL IMPACT STATEMENT
Environmental impact statements were authorized by the National Environmental Policy Act
(NEPA) of 1969. Prepared with public participation, they assist decision makers by providing
information, analysis and an array of action alternatives, allowing managers to see the probable
effects of decisions on the environment. Generally, environmental impact statements are written
for large-scale actions or geographical areas.
ENVIRONMENTAL PROTECTION AGENCY
The government agency that leads the nation's environmental science, research, education and
assessment efforts.
ENZYME
A substance that speeds up chemical reaction. Every chemical reaction in living organisms is
facilitated by an enzyme.
EOC
Emergency Operations Center
EOD
Explosive Ordnance Disposal
EOP
Emergency Operations Plan
EPA
Environmental Protection Agency
EPCRA
Emergency Planning and Community Right-to-Know Act
EPG
Emergency Planning Guide
EPIDEMIC
A disease occurring suddenly in a community, region or country in numbers clearly in excess of
normal. (See also Pandemic)
EPIDEMIOLOGIST
A professional skilled in disease investigation. Epidemiologists design and conduct
epidemiological studies, analyze data to detect patterns and trends in disease, establish and
maintain surveillance systems, monitor health status, and evaluate the performance and cost
effectiveness of public health programs.
EQUILIBRIUM MOISTURE CONTENT
Moisture content that a fuel particle will attain if exposed for an infinite period in an environment
of specified constant temperature and humidity. When a fuel particle reaches equilibrium
moisture content, net exchange of moisture between it and the environment is zero.
ERC
Energy Release Component
EROSION
The collapse, undermining, or subsidence of land along the shore of a lake or other body of water.
Erosion is a covered peril if it is caused by waves or currents of water exceeding their cyclical
levels which result in flooding.
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ERT
Emergency Response Team
ERT-A
Emergency Response Team Advance Element
ERT-N
Emergency Response Team National
ESCAPE ROUTE
A preplanned and understood route taken to move to a safety zone or other low-risk area, outside
of the immediate emergency area.
ESCAPE ROUTES
Protected or hazard-free pathways which allow a safe retreat should an emergency take an
unexpected turn or conditions change that endanger safety.
ESCAPED FIRE
A fire which has exceeded or is expected to exceed initial attack capabilities or prescription.
ESF
Emergency Support Function
ETA
Estimated Time of Arrival
EVACUATION
Organized, phased, and supervised dispersal of people from dangerous or potentially
dangerous areas.
Spontaneous Evacuation. Residents or citizens in the threatened areas observe an
emergency event or receive unofficial word of an actual or perceived threat and
without receiving instructions to do so, elect to evacuate the area. Their
movement, means, and direction of travel is unorganized and unsupervised.
Voluntary Evacuation. This is a warning to persons within a designated area that
a threat to life and property exists or is likely to exist in the immediate future.
Individuals issued this type of waning or order are NOT required to evacuate,
however it would be to their advantage to do so.
Mandatory or Directed Evacuation. This is a warning to persons within the
designated area that an imminent threat to life and property exists and individuals
MUST evacuate in accordance with the instructions of local officials.
EVACUATION CENTER
A temporary short term facility which provides shelter from the elements, restroom facilities and
information dissemination. Usually for displacements of 12 hours or less.
EVACUEES
All persons removed or moving from areas threatened or struck by a disaster.
EVENT
A planned non-emergency activity. ICS can be used as the management system for a wide range
of events (e.g., parades, concerts, sporting events, etc.).
EXCLUSION ZONE
(See Hot Zone)
EXPENDABLE
Any item or product expected to be consumed in the course of normal activities (i.e., fuel,
foam, etc.).
EXPLOSIVE DEVICE
A device that relies on the exothermic reaction of an explosive material to provide an extremely
sudden and violent release of energy.
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EXPOSURE (RADIOLOGICAL)
A quantitative measure of gamma or x-ray radiation at a certain place based on its ability to
produce ionization in air.
EXPOSURE RATE (RADIOLOGICAL)
The amount of ionizing radiation to which an individual would be exposed or which he or she
would receive per unit of time.
EXTENDED ATTACK INCIDENT
A wildland fire that has not been contained or controlled by initial attack forces and for which
more firefighting resources are arriving, en route, or being ordered by the initial attack incident
commander.
EXTREME FIRE BEHAVIOR
"Extreme" implies a level of fire behavior characteristics that ordinarily precludes methods of
direct control action. One of more of the following is usually involved: high rate of spread,
prolific crowning and/or spotting, presence of fire whirls, strong convection column.
Predictability is difficult because such fires often exercise some degree of influence on their
environment and behave erratically, sometimes dangerously.
EYE-LEVEL WIND SPEED
The wind speed measured at “eye-level” or five to six feet above the ground surface.
FAC
Family Assistance Center
FACILITIES AND ADMINISTRATIVE COSTS
Costs that are incurred for common or joint objectives and therefore cannot be identified readily
and specifically with a particular sponsored project, an instructional activity, or any other
institutional activity.
FACILITIES UNIT
Functional unit within the support branch of the logistics section that provides fixed facilities for
the incident. These facilities may include the incident base, feeding areas, sleeping areas, sanitary
facilities, etc.
FALLER
A person who fells trees. Also called a sawyer or cutter.
FAO
Food and Agriculture Organization of the United Nations
FAST
Field Assessment Team
FCO
Field Coordinating Officer
FDA
Food and Drug Administration
FEDERAL COORDINATING OFFICER
The person appointed by the President to coordinate federal assistance in a Presidentially declared
emergency or major disaster.
FEDERAL EMERGENCY MANAGEMENT ASSOCIATION (FEMA) The federal agency
within the Department of Homeland Security that is tasked with responding to, planning for,
recovering from and mitigating against man-made and natural disasters.
FEDERAL RESPONSE PLAN (FRP)
A plan mandated by HSPD-5 that integrates federal government domestic awareness, prevention,
preparedness, response, and recovery plans into one all-discipline, all hazards plan.
FEMA
Federal Emergency Management Agency
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FHBM
Flood Hazard Boundary Map
FIA
Federal Insurance Administration
FIELD OBSERVER
Person responsible to the Situation Unit Leader for collecting and reporting information about an
incident obtained from personal observations and interviews.
FIELD OPERATIONS GUIDE (FOG)
A pocket-size manual of instructions on the application of the Incident Command System.
FINANCE / ADMINISTRATION SECTION
The section responsible for all incident costs and financial considerations. Includes the time unit,
procurement unit, compensation/claims unit, and cost unit.
FINANCE SECTION
The subset of an incident management team concerned with purchasing and/or paying for the
support necessary to fight a fire.
FINE (LIGHT) FUELS
Fast-drying fuels, generally with comparatively high surface area-to-volume ratios, which are less
than 1/4-inch in diameter and have a time lag of one hour or less. These fuels readily ignite and
are rapidly consumed by fire when dry.
FINGERS OF A FIRE
The long narrow extensions of a fire projecting from the main body.
FIRE BEHAVIOR
Refers primarily to a wildfire’s intensity and rate of spread. Factors that influence a fire’s
behavior include weather, topography, and both the type of and condition of the fuels.
FIRE BEHAVIOR CHARACTERISTIC
An attribute of a wildland fire pertaining to its spread, intensity, or growth.
FIRE BEHAVIOR FORECAST
Prediction of probable fire behavior, usually prepared by a Fire Behavior Officer, in support of
fire suppression or prescribed burning operations.
FIRE BEHAVIOR FUEL MODEL
The set of fuelbed inputs needed by the Rothermel (1972) surface fire spread model.
FIRE BEHAVIOR SPECIALIST
A person responsible to the Planning Section Chief for establishing a weather data collection
system and for developing fire behavior predictions based on fire history, fuel, weather and
topography.
FIRE BREAK
A natural or constructed barrier used to stop or check fires that may occur, or to provide a control
line from which to work.
FIRE CACHE
A supply of fire tools and equipment assembled in planned quantities or standard units at a
strategic point for exclusive use in fire suppression.
FIRE CHARACTERISTIC
An attribute of a wildland fire.
FIRE CREW
An organized group of firefighters under the leadership of a crew leader or other designated
official.
FIRE ENVIRONMENT
The conditions, influences, and modifying forces of fuel, weather and topography that control fire
behavior.
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FIRE FRONT
The part of a fire within which continuous flaming combustion is taking place. Unless otherwise
specified the fire front is assumed to be the leading edge of the fire perimeter. In ground fires, the
fire front may be mainly smoldering combustion.
FIRE INTENSITY
A general term relating to the heat energy released by a fire.
FIRE LINE
A linear fire barrier that is scraped or dug to mineral soil.
FIRE LOAD
The number and size of fires historically experienced on a specified unit over a specified period
(usually one day) at a specified index of fire danger.
FIRE MANAGEMENT
Activities and programs that include the use of fire as a resource management tool, and protection
of values from unwanted, uncontrolled wildfire.
FIRE MANAGEMENT PLAN
A strategic plan that defines a program to manage wildland and prescribed fires. The fire
management program objectives come from an approved land use plan (e.g., Resource
Management Plan). The Fire Management Plan is supplemented by operational plans such as
preparedness, preplanned dispatch, prescribed fire, and prevention.
FIRE PERIMETER
The entire outer edge or boundary of a fire.
FIRE POTENTIAL
The maximum possible fire behavior for a given fire environment.
FIRE SEASON
1) Period(s) of the year during which wildland fires are likely to occur, spread, and affect
resource values sufficient to warrant organized fire management activities. 2) A legally enacted
time during which burning activities are regulated by state or local authority.
FIRE SHELTER
An aluminized tent offering protection by means of reflecting radiant heat and providing a
volume of breathable air in a fire entrapment situation. Fire shelters should only be used in life-
threatening situations, as a last resort.
FIRE SHELTER DEPLOYMENT
The removing of a fire shelter from its case and using it as protection against fire.
FIRE STORM
Violent convection caused by a large continuous area of intense fire. Often characterized by
destructively violent surface indrafts, near and beyond the perimeter, and sometimes by tornado-
like whirls.
FIRE TRIANGLE
Instructional aid in which the sides of a triangle are used to represent the three factors (oxygen,
heat, fuel) necessary for combustion and flame production; removal of any of the three factors
causes flame production to cease.
FIRE TYPE
A vegetation type adapted to fire.
FIRE USE
Burning for a purpose.
FIRE USE MODULE (PRESCRIBED FIRE MODULE)
A team of skilled and mobile personnel dedicated primarily to prescribed fire management. These
are national and interagency resources, available throughout the prescribed fire season, that can
ignite, hold and monitor prescribed fires.
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FIRE WEATHER
Weather conditions that influence fire ignition, behavior and suppression.
FIRE WEATHER WATCH
A term used by fire weather forecasters to notify using agencies, usually 24 to 72 hours ahead of
the event, that current and developing meteorological conditions may evolve into dangerous fire
weather.
FIRE WHIRL
Spinning vortex column of ascending hot air and gases rising from a fire and carrying aloft
smoke, debris, and flame. Fire whirls range in size from less than one foot to more than 500 feet
in diameter. Large fire whirls have the intensity of a small tornado.
FIREBRAND
Flaming or glowing fuel particles that can be carried naturally by wind, convection currents, or by
gravity into unburned fuels.
FIREFIGHTING RESOURCES
All people and major items of equipment that can or potentially could be assigned to fires.
FIRELINE
A path built down to mineral soil which creates an unburnable barrier between the fire and its
future fuel sources.
• Handline is fireline dug by crews using hand tools, like shovels and chainsaws.
• Dozer line – self explanatory.
• Fireline blasting uses explosives to rapidly clear away vegetation and make fireline.
FIRELINE INTENSITY
The rate of energy or heat release per unit length of fire front, regardless of its depth.
FIRM
Flood Insurance Rate Map
FIRST RESPONDER
Local police, fire, and emergency medical personnel who first arrive on the scene of an incident
and take action to save lives, protect property, and meet basic needs. First responders may include
federal, state, or local responders.
FIS
Flood Insurance Study
FLAME DEPTH
The distance between the leading edge of the fire and the trailing edge.
FLAME HEIGHT
The average maximum vertical extension of flames at the leading edge of the fire front.
Occasional flashes that rise above the general level of flames are not considered. This distance is
less than the flame length if flames are tilted due to wind or slope.
FLAME LENGTH
The distance between the flame tip and the midpoint of the flame depth at the base of the flame
(generally the ground surface); an indicator of fire intensity.
FLAMING COMBUSTION
Combustion of the gaseous vapors produced from the pyrolysis of biomass.
FLAMING FRONT
The zone of a moving fire where the combustion is primarily flaming. Behind this flaming zone
combustion is primarily glowing. Light fuels typically have a shallow flaming front, whereas
heavy fuels have a deeper front. Also called fire front.
FLANK
The portion of a fire front spreading at a right angle from the direction of maximum spread.
FLANKS OF A FIRE
The parts of a fire’s perimeter that are roughly parallel to the main direction of spread.
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FLASH FLOOD
Flooding which occurs usually within six (6) hours of the causative event such as heavy rain, dam
or levee break, or ice jam release.
FLASH FLOOD WATCH
A Flash Flood Watch is issued when flooding is possible in or close to the watch area. Flash
Flood Watches are generally issued for flash flooding that is expected to occur within the next six
to twelve hours.
FLASH FLOOD WARNING
A Flash Flood Warning is issued when flooding is occurring or imminent in the warning area. It
can be issued as a result of torrential rains, a dam failure, or ice jam.
FLASH FUELS
Fuels such as grass, leaves, draped pine needles, fern, tree moss and some kinds of slash that
ignite readily and are consumed rapidly when dry. Also called fine fuels.
FLOOD
A general and temporary condition of partial or complete inundation of normally dry land areas
from overflow of rivers or streams, or unusual or rapid accumulation or runoff of surface waters.
FLOOD ADVISORY
Alerts the public to flooding which is generally only an inconvenience (not lifethreatening) to
those living in the affected area. Issued when heavy rain will cause flooding of streets and low-
lying places in urban areas. Also used if small rural or urban streams are expected to reach or
exceed bankfull. Some damage to homes or roads could occur.
FLOOD DISASTER PROTECTION ACT (FDPA)
Made the purchase of flood insurance mandatory for the protection of property located in Special
Flood Hazard Areas.
FLOOD FREQUENCY
The chances that a particular flood event will occur during any given year. The greater the flood,
the higher the "Year Flood" Value, but the less chance of occurrence. (i.e. a "100 Year Flood" has
a 1% chance of occurring each year; a "2 Year Flood" has a % chance of occurring each year).
FLOOD HAZARD BOUNDARY MAP (FHBM)
Official map of a community issued by the administrator, where the boundaries of the flood,
mudflow and related erosion areas having special hazards have been designated.
FLOOD INSURANCE
A standard homeowner’s policy will not cover damages caused by flooding. You must have flood
insurance from an insurer that writes for the National Flood Insurance Program. If your
community participates in NFIP's floodplain-management program, you are eligible to buy
coverage no matter if your flood risk is low, medium or high. Flood insurance is also available to
renters, condominium owners and business owners. You may have trouble finding flood coverage
if you are a resident of "coastal barrier resource system" area or a community that does not
participate in NFIP's programs.
FLOOD INSURANCE CLAIMS OFFICE (FICO)
AN NFIP claims processing office set up in a catastrophic area when a sufficient number of flood
claims result from a single event.
FLOOD INSURANCE RATE MAP (FIRM)
Official map of a community on which the Mitigation Division Administrator has delineated both
the special hazard areas and the risk premium zones applicable to the community.
FLOOD RESPONSE OFFICE (FRO)
The FRO provides a local presence in the affected area and supports the WYO companies, the
NFIP handling, and survey and statistical input. One of the key requirements of personnel at the
FRO is to coordinate and conduct re-inspections of WYO and NFIP Direct losses. The FRO also
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tracks adjuster performance and provides such information to interested WYO and NFIP Direct
companies.
FLOOD STAGE
The elevation at which overflow of the natural banks of a waterway begins to cause damage or
presents a flood-damage hazard near the gage where the elevation is measured.
FLOOD WATCH
A Flood Watch is issued when high flow or overflow of water from a river or stream is possible
in the given time period. It can also apply to heavy runoff or drainage of water into low-lying
areas. These watches are generally issued for flooding that is expected to occur within the next 6
to 48 hours.
FLOOD WARNING
A Flood Warning is issued when flooding conditions are actually occurring or are imminent in
the warning area.
FLOODPLAIN
Any land area susceptible to being inundated by floodwaters from any source.
FLOODPLAIN MANAGEMENT
The operation of an overall program of corrective and preventive measures for reducing flood
damage, including but not limited to: emergency-preparedness plans, flood-control works and
floodplain-management regulations.
FLOODPROOFING
Any combination of structural and nonstructural additions, changes, or adjustments to structures,
which reduce or eliminate risk of flood damage to real estate or improved real property, water and
sanitation facilities, or structures with their contents.
FLOW
The volume of water that passes through a point of a river during a given time. Usually expressed
in cubic feet per second (cfs).
FMO
Fire Management Officer, generally either a federal or state wildfire management official.
FMP
Fire Management Plan
FOCUS AREAS
Categories of emergency preparedness activities states must address in their Cooperative
Agreements for Public Health Preparedness and Response for Bioterrorism. Focus areas cover the
following topics:
• Focus Area A: Preparedness planning and readiness assessment
• Focus Area B: Disease detection and reporting
• Focus Area C: Laboratory readiness
• Focus Area E: Electronic information sharing
• Focus Area F: Public health communications
• Focus Area G: Education and training
FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
Leads international efforts to defeat hunger. FAO serves both developed and developing countries
and acts as a neutral forum where all nations meet as equals to negotiate agreements and debate
policy.
FOOD AND DRUG ADMINISTRATION
The government agency responsible for protecting the public health by assuring the safety,
efficacy, and security of human and veterinary drugs, biological products, medical devices, our
nation's food supply, cosmetics, and products that emit radiation. FDA is one of 13 major
operating components of the Department of Health and Human Services.
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FOOD UNIT
Functional unit within the service branch of the logistics section responsible for providing
meals for incident personnel.
FORB
A plant with a soft, rather than permanent woody stem, that is not a grass or grass-like plant.
FOSC
Federal On-Scene Commander
FREEBOARD
An additional amount of height above the Base Flood Elevation used as a factor of safety (e.g., 2
feet above the Base Flood) in determining the level at which a structure's lowest floor must be
elevated or floodproofed to be in accordance with State or community floodplain management
regulations.
FRERP
Federal Radiological Emergency Response Plan
FSH
Forest Service Handbook
FSM
Forest Service Manual
FUEL
Combustible material. Includes, vegetation, such as grass, leaves, ground litter, plants, shrubs and
trees, which feed a fire. (See also Surface Fuels)
FUELBED DEPTH
Bulk depth of a fuel layer.
FUEL BED
An array of fuels usually constructed with specific loading, depth and particle size to meet
experimental requirements; also, commonly used to describe the fuel composition in natural
settings.
FUEL LOADING
The amount of fuel present expressed quantitatively in terms of weight of fuel per unit area.
FUEL MODEL
Simulated fuel complex (or combination of vegetation types) for which all fuel descriptors
required for the solution of a mathematical rate of spread model have been specified.
FUEL MOISTURE (FUEL MOISTURE CONTENT)
The quantity of moisture in fuel expressed as a percentage of the weight when thoroughly dried at
212 degrees Fahrenheit.
FUEL REDUCTION
Manipulation, including combustion, or removal of fuels to reduce the likelihood of ignition
and/or to lessen potential damage and resistance to control.
FUEL TYPE
An identifiable association of fuel elements of a distinctive plant species, form, size, arrangement,
or other characteristics that will cause a predictable rate of fire spread or difficulty of control
under specified weather conditions.
FUNCTION
In Incident Command System a function refers to the five major activities (i.e., command,
operations, planning, logistics, and finance/administration). The term function is also used when
describing the activity involved (e.g., the planning function).
FUNCTIONAL AREA
A major grouping of the functions and tasks that agencies perform in carrying out awareness,
prevention, preparedness, response, and recovery activities.
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FUNNEL CLOUD
A rotating funnel-shaped cloud extending down from a cloud base, but not in contact with the
ground.
FUSEE
A colored flare designed as a railway warning device and widely used to ignite suppression and
prescription fires.
GENERAL STAFF
The group of incident management personnel reporting to the incident commander. They may
each have a deputy, as needed. Staff consists of operations section chief, planning section chief,
logistics section chief, and finance/administration section chief.
GEOGRAPHIC AREA
A political boundary designated by the wildland fire protection agencies, where these agencies
work together in the coordination and effective utilization.
GETS
Government Emergency Telecommunications Service. Provides priority telephone routing to
qualified emergency personnel.
GIS
Geographic Information System
GOVERNOR’S AUTHORIZED REPRESENTATIVE
The person empowered by the Governor to execute, on behalf of the state, all necessary
documents for disaster assistance.
GROUND FUEL
All combustible materials below the surface litter, including duff, tree or shrub roots, punchy
wood, peat, and sawdust, which normally support a glowing combustion without flame.
GROUND SUPPORT UNIT
Functional unit within the support branch of the logistics section responsible for the fueling,
maintaining, and repairing or vehicles, and the transportation of personnel and supplies.
GROUPS
Groups are established to divide the incident into functional areas of operation. Groups are
composed of resources assembled to perform a special function not necessarily within a single
geographic division. (See Division). Groups are located between branches (when activated) and
resources in the operations section.
GRT
Gross Registered Tonnage
GUST WIND SPEED
Wind speed occurring during a wind gust.
HAINES INDEX
An atmospheric index used to indicate the potential for wildfire growth by measuring the stability
and dryness of the air over a fire.
HAN
Health Alert Network
HAN INFORMATION SERVICE
Health Alert Network Information Service provides information in a variety of media, along with
announcements of upcoming conferences and briefings.
HAN LHAP
Health Alert Network Local Health Assistance Project
HAND LINE
A fireline built with hand tools.
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HANDS-ON TRAINING
Supervised training that demonstrates the application of knowledge and skill in a practical field
exercise of proficiency.
HAZARD ANALYSIS
Provides information on situations that have the potential to cause injury or damage.
HAZARD AND RISK ANALYSIS
Evaluation of the relative hazards and risks of materials to emergency response personnel, the
public, and the environment.
HAZARD MITIGATION
Any action taken to reduce or eliminate the long-term risk to human life and property from
hazards. The term is sometimes used in a stricter sense to mean cost-effective measures to reduce
the potential for damage to a facility or facilities from a disaster event.
HAZARD REDUCTION
Any treatment of a hazard that reduces the threat of ignition and fire intensity or rate of spread.
HAZARD TREE
A standing tree that presents a hazard to people due to conditions such as, but not limited to,
deterioration or physical damage to the root system, trunk, stem, or limbs, and/or the direction
and lean of the tree.
HAZARDOUS MATERIAL
Any substance or material that when involved in an accident and released in sufficient quantities,
poses a risk to people's health, safety, and/or property. These substances and materials include
explosives, radioactive materials, flammable liquids or solids, combustible liquids or solids,
poisons, oxidizers, toxins, and corrosive materials.
HAZARDOUS MATERIAL SPECIALIST OR TECHNICIAN
Levels of training and competency as defined by the National Fire Protection Association’s
Standard for Professional Competence of Responders to Hazardous Material Incidents (NFPA
472).
HAZARDOUS WEATHER OUTLOOK
A weather statement issued to provide information of potential severe weather events within the
next seven days.
HAZMAT
Hazardous Material
HEAD FIRE
A segment of a fire perimeter oriented in the direction of maximum spread.
HEAD OF FIRE
The side of the fire having the fastest rate of spread.
HEALTH ALERT NETWORK
The project helps local health jurisdictions enhance and maintain state of the art network and
security operations, and achieve compliance with the PHIN standards.
HEALTH ALERT NETWORK LOCAL HEALTH ASSISTANCE PROJECT
The project helps local health jurisdictions enhance and maintain state of the art network and
security operations, and achieve compliance with the PHIN standards.
HEALTH ALERTS
Urgent messages from the CDC to health officials requiring immediate action or attention. The
CDC also issues health advisories containing less urgent information about a specific health
incident or response that may or may not require immediate action, and health updates, which do
not require action.
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HEALTHCARE FACILITY EVACUATION
An event resulting in the need to evacuate any number of patients from a healthcare facility on a
temporary basis when the movement of those patients exceeds the emergency medical and trauma
services capabilities of the locality, hospital, jurisdiction, and/or region.
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996
Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a comprehensive federal
statue that is designed, in part, to provide national standards for the protection of certain health
information. These statutory privacy provisions have been interpreted in a highly complex
regulation issued by the federal Department of Health and Human Services and known as the
HIPAA Privacy Rule.
HEALTH RESOURCES AND SERVICES ADMINISTRATION
A branch of the federal Department of Health and Human Services.
HEARTWOOD
The inner layers of wood which, in the growing tree, have ceased to contain living cells.
HEAVY FUELS
Fuels of large diameter such as snags, logs, large limb wood, which ignite and are consumed
more slowly than flash fuels.
HEICS
Hospital Emergency Incident Command System
HELIBASE
The main location within the general incident area for parking, fueling, maintaining, and loading
of helicopters operating in support of an incident. The helibase is usually located at or near the
incident base.
HELICOPTERS
Support firefighting in many ways, including bringing in firefighters, hauling supplies, and
providing reconnaissance of the fire.
HELISPOT
Any designated location where a helicopter can safely take off and land. Some helispots may be
used for loading of supplies, equipment, or personnel. A natural or improved takeoff and landing
area for temporary or occasional helicopter use. These are numbered H-1, etc. A temporary
landing spot for helicopters.
HELITACK
The use of helicopters to transport crews, equipment, and fire retardants or suppressants to the
fire line during the initial stages of a fire.
HELITACK CREW
A group of firefighters trained in the technical and logistical use of helicopters for fire
suppression.
HEMAGGLUTININ
An important surface structure protein of the influenza virus that is an essential gene for the
spread of the virus throughout the respiratory tract. This enables the virus to attach itself to a cell
in the respiratory system and penetrate it. Referred to as the “H” in influenza viruses. (See also
Neuraminidase)
HHS
Department of Health and Human Services
HIGH-HAZARD AREAS
Geographic locations that for planning purposes have been determined through historical
experience and vulnerability analysis to be likely to experience the effects of a specific hazard
(e.g., hurricane, earthquake, hazardous materials accident, etc.) resulting in vast property damage
and loss of life.
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HIGHLY PATHOGENIC FORM OF AVIAN INFLUENZA
Highly Pathogenic form of Avian Influenza. Avian flu viruses are classified based upon the
severity of the illness and HPAI is extremely infectious among humans. The rapid spread of
HPAI, with outbreaks occurring at the same time, is of growing concern for human health as well
as for animal health. (See also LPAI)
HIPAA
Health Insurance Portability and Accountability Act of 1996
HISTORIC BUILDING
Any building that is:
• Listed individually in the National Register of Historic Places (a listing maintained
by the Department of Interior) or preliminarily determined by the Secretary of the
Interior as meeting the requirements for individual listing on the National
Register; or
• Certified or preliminarily determined by the Secretary of Interior as contributing to
the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district; or
• Individually listed in a state inventory of historic places in states with preservation
programs that have been approved by the Secretary of the Interior; or
• Individually listed on a local inventory of historic places in communities with
historic preservation programs that have been certified either:
- By an approved state program as determined by the Secretary of the
Interior; or
- Directly by the Secretary of the Interior in states without approved
programs.
HOLDING ACTIONS
Planned actions required to achieve wildland prescribed fire management objectives. These
actions have specific implementation timeframes for fire use actions but can have less sensitive
implementation demands for suppression actions.
HOLDING RESOURCES
Firefighting personnel and equipment assigned to do all required fire suppression work following
fireline construction but generally not including extensive mop-up.
HOMELAND SECURITY PRESIDENTIAL DIRECTIVE – 5 (HSPD-5)
A presidential directive issued on February 28, 2003, and intended to enhance the ability of the
United States to manage domestic incidents by establishing a single, comprehensive national
incident management system.
HOMOLOGOUS
Similar in position, structure, function, or characteristics.
HORIZONTAL MOVEMENT RATE
Rate of spread corrected to the horizontal.
HOSE LAY
Arrangement of connected lengths of fire hose and accessories on the ground, beginning at the
first pumping unit and ending at the point of water delivery.
HOST
An organism on or in which a parasite lives.
HOT ZONE
The area surrounding a hazardous material incident site which is immediately dangerous to life
and health. Entry in the zone is by only qualified responders with the appropriate personnel
protective equipment. The hot zone is also called the exclusion zone.
HOTSHOT CREW
A highly trained fire crew used mainly to build fireline by hand.
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HOTSPOT
A particular active part of a fire.
HOTSPOTTING
Reducing or stopping the spread of fire at points of particularly rapid rate of spread or special
threat, generally the first step in prompt control, with emphasis on first priorities.
HPAI
Highly Pathogenic form of Avian Influenza
HQS
Headquarters
HRSA
Health Resources and Services Administration
HSPD-5
Homeland Security Presidential Directive – 5
HYDROGRAPH
A graph showing stage, discharge, or other property of a river with respect to time.
HYSPLIT
Hybrid Single-Particle Lagrangian Integrated Trajectory Model (HYSPLIT) is a model designed
to support a wide range of simulations related to the atmospheric transport and dispersion of
pollutants and hazardous materials, as well as the deposition of these materials to the Earth’s
surface. Some of the applications include tracking and forecasting the release of radioactive
material, volcanic ash, wildfire smoke, and pollutants from various stationary and mobile
emission sources.
IAP
Incident Action Plan
IC
Incident Commander
ICP
Incident Command Post
ICS
Incident Command System
IDA
Initial Damage Assessment
IED
Improvised Explosive Device
IFC
International Fire Code
IGA
Inter-Governmental Agreement
IMMUNE SYSTEM
The cells, tissues and organs that help the body to resist infection and disease by producing
antibodies and/or altered cells that inhibit the multiplication of the infectious agent.
IMPROVEMENT PLAN
A dynamic document with corrective actions which are continually monitored and implemented
as part of improving preparedness.
IMT
Incident Management Team
INCIDENT
An occurrence either human caused or by natural phenomena that requires action by emergency
service personnel to prevent or minimize loss of life or damage to property and/or natural
resources.
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INCIDENT ACTION PLAN (IAP)
Contains objectives reflecting the overall incident strategy and specific tactical actions and
supporting information for the next operational period. The plan may be oral or written. When
written, the plan may have a number of attachments, including: incident objectives, organization
assignment list, division assignment, incident radio communication plan, medical plan, traffic
plan, safety plan, and incident map.
INCIDENT BASE
Location at the incident where the primary logistics functions are coordinated and administered.
(Incident name or other designator will be added to the term base.) The incident command post
may be collocated with the base. (See Single Resource)
INCIDENT COMMAND POST (ICP)
Location at which primary command functions are executed. The incident command post may be
collocated with the incident base or other incident facilities.
INCIDENT COMMAND SYSTEM (ICS)
A standardized organizational structure used to command, control, and coordinate the use of
resources and personnel that have responded to the scene of an emergency. The concepts and
principles for ICS include common terminology, modular organization, integrated
communication, unified command structure, consolidated action plan, manageable span of
control, designated incident facilities, and comprehensive resource management.
INCIDENT COMMAND SYSTEM (ICS)
An organizational framework that enables all personnel assigned to the fire to work together,
know their jobs, and focus on common objectives. ICS is widely used throughout the U.S. and in
many parts of the world.
INCIDENT COMMANDER (IC)
Individual responsible for the management of all incident operations at the incident site.
INCIDENT COMMUNICATIONS CENTER
The location of the communications unit and the message center.
INCIDENT MANAGEMENT TEAM
The incident commander and appropriate general or command staff personnel assigned to manage
an incident. Incident management team is also referred to as an “emergency response team.”
INCIDENT MANAGEMENT TEAMS
Preconfigured sets of specialists who assume responsibility to fight a fire. Incident management
teams are organized under the Incident Command System. When one of these teams is assigned
to manage a fire, the incident commander is given a signed document from the land manager that
delineates the authority, expectations and objectives given to the team.
INCIDENT OBJECTIVES
Statements of guidance and direction necessary for the selection of appropriate strategy(ies) and
the tactical direction of resources. Incident objectives are based on realistic expectations of what
can be accomplished when all allocated resources have been effectively deployed. Incident
objectives must be achievable and measurable, yet flexible enough to allow for strategic and
tactical alternatives.
INCIDENT SUPPORT ORGANIZATION
Includes any off-incident support provided to an incident. Examples would be agency dispatch
centers, airports, mobilization centers, etc.
Incident Support Plan
A written strategic document for guidance in providing support for the EOC.
INDEPENDENT CROWN FIRE
A crown fire that spreads without the aid of a supporting surface fire.
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INDIRECT ATTACK
A method of suppression in which the control line is located some considerable distance away
from the fire’s active edge. Generally done in the case of a fast-spreading or high intensity fire
and to utilize natural or constructed fire breaks and favorable breaks in topography. The
intervening fuel is usually backfired; but occasionally the main fire is allowed to burn to the line,
depending on conditions.
INFECTIOUS AGENT
Any organism, such as a pathogenic virus, parasite, or bacterium, that is capable of invading body
tissues, multiplying, and causing disease.
INFLUENZA
A serious disease caused by viruses that infect the respiratory tract.
INFORMATION OFFICER
A member of the command staff responsible for interfacing with the public and media or with
other agencies requiring information directly from the incident. There is only one information
officer per incident. The information officer may have assistants.
INFRARED DETECTION
The use of heat sensing equipment, known as Infrared Scanners, for detection of heat sources that
are not visually detectable by the normal surveillance methods of either ground or air patrols.
INITIAL ACTION
The actions taken by personnel (see First Responders) which are the first to arrive at an incident.
INITIAL ATTACK
The action taken by resources which are first to arrive at an incident. All wildland fires that are
controlled by suppression forces undergo initial attack. The number and type of resources
responding to initial attack varies depending upon fire danger, fuel type, values at risk, and other
factors. Generally, initial attack involves relatives few resources and the incident size is small.
INITIAL ATTACK FORCES
Wildfire suppression resources of agencies initially dispatched to a fire in accordance with a pre-
existing annual operating plan or mobilization guide.
INITIAL ATTACK ZONE
An identified area in which predetermined resources would normally be the initial resource to
respond to an incident.
INITIAL DAMAGE ASSESSMENT
Initial Damage Assessment provides necessary situation information to allow decision makers to
evaluate to magnitude of an emergency situation.
INITIAL RESPONSE
Resources initially committed to an incident.
INTERAGENCY STANDARDS FOR FIRE AND FIRE AVIATION OPERATIONS
Interagency manual containing directives specific to wildland fire operations, including chain saw
use.
INTERMITTENT CROWN FIRE
A wildland fire that alternates between active crown fire and surface fire or passive crown fire.
IO
Information Officer
IRZ
Immediate Response Zone
ISP
Incident Support Plan
ISOLATE
A pure strain that has been isolated as from diseased tissue, contaminated water, or the air.
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JACKSTRAWED
Area where multiple trees have been blown or fallen down in crisscross fashion.
JHA
Job Hazard Analysis
JIC
Joint Information Center
JIS
Joint Information System
JNACC
Joint Nuclear Accident Coordinating Center
JOB HAZARD ANALYSIS
This analysis of a project is completed by staff to identify hazards to employees and the public. It
identifies hazards, corrective actions and the required safety equipment to ensure public and
employee safety.
JOC
Joint Operations Center
JOINT INFORMATION CENTER
A central point of contact for all news media near the scene of a large-scale disaster. News media
representatives are kept informed of activities and events by public information officials who
represent all participating federal, state, and local agencies that are collocated at the JIC. The
center is staffed by public information officials who represent all participating federal, state, and
local agencies to provide information to the media in a coordinated and consistent manner.
JOINT INFORMATION SYSTEM
Under the FRP, connection of public affairs personnel, decision-makers, and news centers by
electronic mail, fax, and telephone when a single federal-state-local JIC is not a viable option.
JUMP SPOT
Selected landing area for smokejumpers.
JUMP SUIT
Approved protection suite work by smokejumpers.
JURISDICTION
The range or sphere of authority. Public agencies have jurisdiction at an incident related to their
legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident
can be political/geographical (i.e., city, county, state, or federal boundary lines) or functional
(e.g., law enforcement agency, health department, etc.). (See Multi-Jurisdictional Incident)
JURISDICTIONAL AGENCY
The agency having jurisdiction and responsibility for a specific geographical area, or a mandated
function as defined by law.
KEECH BYRAM DROUGHT INDEX (KBDI)
Commonly-used drought index adapted for fire management applications, with a numerical range
from 0 (no moisture deficiency) to 800 (maximum drought).
KNOCK DOWN
To reduce the flame or heat on the more vigorously burning parts of a fire edge.
LABORATORY INFORMATION MANAGEMENT SYSTEM
LIMS connects the analytical instruments in the lab to one or more workstations or personal
computers. A full-featured LIMS will forward data from lab instruments to a PC, organize it into
meaningful information, and arrange it in required report formats.
LABORATORY LEVELS (A,B,C,D)
A system for classifying laboratories by their capabilities. Classifications are:
• A: Routine clinical testing. Includes independent clinical labs and those at universities
and community hospitals.
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• B: More specialized capabilities. Includes many state and local public health
laboratories.
• C: More sophisticated public health labs and reference labs such as those run by CDC.
• D: Possessing sophisticated containment equipment and expertise to deal with the most
dangerous, virulent pathogens and include only CDC and Department of Defense labs,
the FBI, and the U.S. Army Medical Research Institute of Infectious Diseases.
LABORATORY RESPONSE NETWORK
A national partnership of public health laboratories designed to coordinate and share resources for
an effective response during a health emergency.
LADDER FUELS
Fuels which provide vertical continuity between strata, thereby allowing fire to carry from surface
fuels into the crowns of trees or shrubs with relative ease. They help initiate and assure the
continuation of crowning.
LAL
Lightning Activity Level. (See “LIGHTNING ACTIVITY LEVEL”)
LAPI
Low Pathogenic from of Avian Influenza
LARGE FIRE
1) For statistical purposes, a fire burning more than a specified area of land (e.g., 300 acres). 2) A
fire burning with a size and intensity such that its behavior is determined by interaction between
its own convection column and weather conditions above the surface.
LCES
Lookouts(s), Communication(s), Escape Route(s), and Safety Zone(s). Elements of a safety
system routinely used by firefighters to assess their current situation with respect to wildland
firefighting hazards. LCES has a much broader application than just fire and should be considered
as a valuable, useful tool for all field project work and activities. Examples include chain saw
operations, work in confined spaces, hazardous materials, and blasting.
LEAD AGENCY
The agency designated by law or mandate to have overall responsibility for emergency
preparedness and response for their respective government.
LEAD PLANE
Aircraft with pilot used to make dry runs over the target area to check wing and smoke conditions
and topography and to lead air tankers to targets and supervise their drops.
LEADER
The Incident Command System title for an individual responsible for a task force, strike team, or
functional unit.
LEAP FROG
A system of organizing workers in fire suppression in which each crew member is assigned a
specific task such as clearing or digging fireline on a specific section of control line, and when
that task is completed, passes other workers in moving to a new assignment.
LEPC
Local Emergency Planning Committee
LHJ
Local Health Jurisdiction
LIAISON OFFICER
A member of the command staff responsible for coordinating with representatives from
cooperating and assisting agencies.
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LIGHT (FINE) FUELS
Fast-drying fuels, generally with comparatively high surface area-to-volume ratios, which are less
than 1/4-inch in diameter and have a time lag of one hour or less. These fuels readily ignite and
are rapidly consumed by fire when dry.
LIGHTNING ACTIVITY LEVEL
A number, on a scale of 1 to 6, which reflects frequency and character of cloud-to-ground
lightning. The scale is exponential, based on powers of 2 (i.e., LAL 3 indicates twice the
lightning of LAL 2).
LIMS
Laboratory Information Management System
LINE SCOUT
A firefighter who determines the location of a fire line.
LITTER
Top layer of the forest, scrubland, or grassland floor, directly above the fermentation layer,
composed of loose debris of dead sticks, branches, twigs, and recently fallen leaves or needles,
little altered in structure by decomposition.
LIVE FUELS
Living plants, such as trees, grasses, and shrubs, in which the seasonal moisture content cycle is
controlled largely by internal physiological mechanisms, rather than by external weather
influences.
LOCAL GOVERNMENT
Refers to county level government and includes all legally recognized political subdivision
therein, unless otherwise specified.
LOGISTICS
Provides support to meet incident needs, provides resources, and all other services needed to
support the incident.
LOGISTICS CHIEF
A member of the general staff responsible for providing facilities, services, and material in
support of the incident. The logistics chief participates in development and implementation of the
incident action plan, and activates and supervises the units within the logistics section.
LOCKDOWN
Of buildings, a partial lockdown means that the doors leading outside of the building are
locked and people may not exit or enter the building. A full lockdown means that people
must stay where they are and may not exit or enter a classroom, apartment unit, store
unit, an office space, condo unit or the building.
LOGISTICS SECTION
The section responsible for providing facilities, services, and materials for the incident. The
subset of an incident management team concerned with providing all support necessary to enable
a team to accomplish its mission. This support includes transportation, food, supplies,
communication, facilities and sanitation.
LOW PATHOGENIC FORM OF AVIAN INFLUENZA
Most avian flu strains are classified as LPAI and typically cause little or no clinical signs in
infected birds. However, some LPAI virus strains are capable of mutating under field conditions
into HPAI viruses. (See also HPAI)
LRN
Laboratory Response Network
MAC
Multi-Agency Coordination
MACC
Multi-Agency Coordination Center
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MACG
Multi-Agency Coordination Group
MANDATORY FLOOD INSURANCE
Under the provisions of the Flood Disaster Protection Act of 1973, individuals, businesses and
others buying, building or improving property located in identified areas of special flood hazards
within participating communities are required to purchase flood insurance as a prerequisite for
receiving any type of direct or indirect federal financial assistance (e.g., any loan, grant, guaranty,
insurance, payment, subsidy or disaster assistance) when the building or personal property is the
subject of or security for such assistance.
MAJOR DISASTER
As defined under the Stafford Act, any natural catastrophe (including any hurricane, tornado,
storm, high-water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption,
landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion,
in any part of the United States, which in the determination of the President causes damage of
sufficient severity and magnitude to warrant major disaster assistance under the Stafford Act to
supplement the efforts and available resources of states, local governments, and disaster relief
organizations in alleviating the damage, loss, hardship, or suffering caused by the disaster.
MANAGEMENT BY OBJECTIVES
In ICS, this is a top-down management activity that involves a three-step process to achieve the
incident goal. The steps are: (1) establishing the incident objectives; (2) selection of appropriate
strategy(ies) to achieve the objectives; and (3) the tactical direction associated with the selected
strategy. Tactical direction includes selection of tactics, selection of resources, resource
assignments, and performance monitoring.
MANAGERS
Individuals within ICS organizational units that are assigned specific managerial responsibilities
(e.g., staging area manager or camp manager).
MASS CARE
The actions that are taken to protect evacuees and other disaster victims from the effects of the
disaster. Activities include providing temporary shelter, food, medical care, clothing, and other
essential life support needs to those people that have been displaced from their homes because of
a disaster or threatened disaster.
MASS FATALITIES
A situation where there are more fatalities than can be handled using local resources. In a disaster
situation, identification of the fatalities is a critical issue. Therefore, security of the area in which
the fatalities are located is critical. Close cooperation with the coroner, both in MCI preplanning
and during the incident is essential.
MASS-FLOW RATE
The rate of canopy fuel consumption per unit time per unit area of a canopy profile.
MATERIAL SAFETY DATA SHEET ( MSDS)
A compilation of information required under the Occupational Safety and Health Administration
Hazard Communication Standard that outlines the identify of hazardous chemicals and fire
hazards, exposure limits, and storage and handling precautions.
MBO
Management By Objectives
MEDICAL DIRECTOR / PHYSICIAN ADVISOR
Person responsible for protocol development, continued training, quality assurance, and online
and off-line medical control.
MEDICAL READINESS, TRAINING, AND EDUCATION COMMITTEE
A regional workgroup of state health agency representatives, including one from the Department
of Health, which facilitates local-state-federal planning integration.
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MEDICAL UNIT
Functional unit within the service branch of the logistics section responsible for the development
of the medical emergency plan, and for providing emergency medical treatment of incident
personnel.
MESSAGE CENTER
The message center is part of the incident communications center and is collocated or placed
adjacent to it. It receives, records, and routes information about resources reporting to the
incident, resource status, and administrative and tactical traffic.
METROPOLITAN MEDICAL RESPONSE SYSTEM (MMRS)
A program of the U.S. Health and Human Services Office of Emergency Preparedness intended
to increase cities’ ability to respond to a terrorist attack by coordinating the efforts of local law
enforcement, fire, hazmat, EMS, hospital, public health, and other personnel.
MFI
Mass Fatalities Incident
MICRO-REMOTE ENVIRONMENTAL MONITORING SYSTEM (MICRO-REMS)
Mobile weather monitoring station. A Micro-REMS usually accompanies an incident
meteorologist and ATMU to an incident.
MID-FLAME WIND SPEED
Wind speed measured or forecast at a height above the ground equal to one-half of the flame
height.
MINERAL ASH
Total ash content minus the silica content.
MINERAL CONTENT
The amount of minerals within a material.
MINERAL SOIL
Soil layers below the predominantly organic horizons; soil with little combustible material.
MINIMAL IMPACT SUPPRESSION TACTICS (MIST)
Employed in areas where the visual or environmental impacts of fire suppression activities must
be minimized, as in wilderness areas and national parks.
MISSION COORDINATOR
Person charged with coordination of mission assignments. Generally in search and rescue
situations.
MITIGATION
Those activities designed to alleviate the effects of a major disaster or long-term emergency or
long-term activities to minimize the potentially adverse effects of a future disaster in affected
areas.
MOBILIZATION
The process and procedures used by all organizations, federal, state and local for activating,
assembling, and transporting all resources that have been requested to respond to or support an
incident.
MOBILIZATION CENTER
An off-incident location at which emergency service personnel and equipment are temporarily
located pending assignment, release, or reassignment.
MODULAR AIRBORNE FIREFIGHTING SYSTEM (MAFFS)
A manufactured unit consisting of five interconnecting tanks, a control pallet, and a nozzle pallet,
with a capacity of 3,000 gallons, designed to be rapidly mounted inside an unmodified C-130
(Hercules) cargo aircraft for use in dropping retardant on wildland fires.
MOISTURE CONTENT
A measure of the amount of moisture contained in a fuel particle.
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MOISTURE OF EXTINCTION
The dead fuel moisture content at which the Rothermel’s (1972) surface fire spread model
predicts spread rate will fall to zero.
MOP-UP
To make a fire safe or reduce residual smoke after the fire has been controlled by extinguishing or
removing burning material along or near the control line, felling snags, or moving logs so they
won’t roll downhill.
MOU
Memorandum of Understanding
MOVE UP AND COVER
Identifies a relocation of fire suppression resources from their established location to a temporary
location to provide fire protection coverage for an initial attack response area.
MPH
Miles Per Hour
MRTE
Medical Readiness, Training, and Education Committee
MSDS
Material Safety Data Sheet
MUDFLOOR
A river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is
carried by a current of water. Other earth movements, such as landslide, slope failure, or a
saturated soil mass moving by liquidity down a slope, are not mudflows.
MULTI-AGENCY COORDINATION (MAC)
A generalized term which describes the functions and activities of representatives of involved
agencies and/or jurisdictions who come together to make decisions regarding the prioritizing of
incidents, and the sharing and use of critical resources. The MAC organization is not a part of the
on-scene ICS and is not involved in developing incident strategy or tactics.
MULTI-AGENCY INCIDENT
An incident where one or more agencies assist a jurisdictional lead (key) agency. May be single
or unified command.
MULTI-CASUALTY
Sometimes called a mass casualty incident, an MCI is an event resulting from manmade or
natural causes which results in illness and/or injuries which exceed the emergency medical and
trauma services system (EMTS) capabilities of a hospital, locality, jurisdiction, and/or region.
MULTI-JURISDICTION INCIDENT
An incident requiring action from multiple agencies that have statutory responsibility for incident
mitigation. In the Incident Command System these incidents will be managed under unified
command.
MUTATION
Any alteration in a gene from its natural state. This change may be disease causing or a benign,
normal variant. Specific mutations and evolution in influenza viruses cannot be predicted, making
it difficult if not impossible to know if or when a virus such as H5N1 might acquire the properties
needed to spread easily among humans.
MUTUAL AID
Assistance provided by a supporting agency at no cost to the protecting agency. Mutual aid is
limited to those initial attack resources or move-up and cover assignments that have been
determined to be appropriate and as each may be able to furnish and are documented in annual
operating plans. Sometimes called “Reciprocal Fire Protection.”
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MUTUAL AID AGREEMENT
Written agreement between agencies and/or jurisdictions in which they agree to assist one another
upon request by furnishing personnel and equipment.
MUTUAL AID PERIOD
The time period when the assisting/cooperating agency is providing assistance at no cost to the
jurisdictional agency.
NACCHO
National Association of City and County Health Officials
NACO
National Association of County Officials
NATIONAL CENTER FOR INFECTIOUS DISEASES
A branch of the Centers for Disease Control and Prevention
NATIONAL ELECTRONIC DISEASE SURVEILLANCE SYSTEM
A Centers for Disease Control and Prevention initiative that promotes the use of data and
information system standards to improve disease surveillance systems at federal, state, and local
levels.
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)
NEPA is the basic national law for protection of the environment, passed by Congress in 1969. It
sets policy and procedures for environmental protection, and authorizes Environmental Impact
Statements and Environmental Assessments to be used as analytical tools to help federal
managers make decisions.
NATIONAL FIRE DANGER RATING SYSTEM (NFDRS)
A uniform fire danger rating system that focuses on the environmental factors that control the
moisture content of fuels.
NATIONAL FLOOD INSURANCE PROGRAM (NFIP)
A federal program enabling property owners in participating communities to purchase insurance
protection against losses from flooding. This insurance is designed to provide an insurance
alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and
their contents caused by floods.
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
A system mandated by HSPD-5 that provides a consistent nationwide approach for federal, state,
and local governments to work effectively and efficiently together to prepare for, respond to, and
recover from domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among federal, state, and local capabilities, the NIMS includes
a core set of concepts, principles, and terminology. HSPD-5 identifies these as the incident
command system; multi-agency coordination systems; unified command; training; identification
and management of resources (including systems for classifying types of resources);
qualifications and certifications; and the collection, tracking, and reporting of incident
information and incident resources.
NATIONAL INSTITUTE OF ALLERGY AND INFECTIOUS DISEASES
Conducts and supports basic and applied research to better understand, treat, and ultimately
prevent infectious, immunologic, and allergic diseases. NIAID research has led to new therapies,
vaccines, diagnostic tests, and other technologies that have improved the health of millions.
NIAID is one of 13 major operating components of the Department of Health and Human
Services.
NATIONAL INSTITUTES OF HEALTH
A branch of the federal Department of Health and Human Services. The NIH encourages and
oversees medical and behavioral research.
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NATIONAL PHARMACEUTICAL STOCKPILE
A national cache of drugs, vaccines, and supplies that can be deployed to areas struck by
disasters, including bioterrorism.
NATIONAL VACCINE PROGRAM OFFICE
Responsible for coordinating and ensuring collaboration among the many federal agencies
involved in vaccine and immunization activities. It is part of the Department of Health and
Human Services.
NATIONAL WILDFIRE COORDINATING GROUP (NWCG)
A group formed under the direction of the Secretaries of Agriculture and the Interior and
comprised of representatives of the U.S. Forest Service, Bureau of Land Management, Bureau of
Indian Affairs, National Park Service, U.S. Fish and Wildlife Service, and Association of State
Foresters. The group’s purpose is to facilitate coordination and effectiveness of wildland fire
activities and provide a forum to discuss, recommend action, or resolve issues and problems of
substantive nature. NWCG is the certifying body for all courses in the National Fire Curriculum.
NATURAL BARRIERS
May be a rock outcropping, a sandy wash, a body of water, a rocky canyon or any other
landscape feature with sparse fuels or no fuels that serves to slow or stop the spread of a fire.
Firefighters take advantage of these natural barriers as anchor points or other strategic points
whenever possible.
NCID
National Center for Infectious Diseases
NCP
National Oil and Hazardous Substances Pollution Contingency Plan
NDA
National Defense Area
NDMS
National Disaster Medical System
NEDSS
National Electronic Disease Surveillance System
NEPA
National Environmental Policy Act of 1969
NEURAMINIDASE
An important surface structure protein of the influenza virus that is an essential enzyme for the
spread of the virus throughout the respiratory tract. It enables the virus to escape the host cell and
infect new cells. Referred to as the “N” in influenza viruses. (See also Hemagglutinin)
NFA
National Fire Academy
NFDRS
National Fire Danger Rating System
NFIP
National Flood Insurance Program
NFIRA
National Flood Insurance Reform Act
NFPA
National Fire Protection Association
NGO
Non-Governmental Organization
NIAID
National Institute of Allergy and Infectious Diseases
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NICC
National Interagency Coordination Center supports incidents of National significance, mainly
wildfire but other incidents as well. A function of NIFC.
NIFC
National Interagency Fire Center. Located in Boise, Idaho, NIFC provides oversight and
logistical support for wildfires.
NIH
National Institutes of Health
NIMS
National Incident Management System
NIOSH
National Institute on Occupational Safety and Health
NO-WIND NO-SLOPE SPREAD RATE
The theoretical rate of spread predicted for a fire burning on flat ground with no wind.
NOAA
National Oceanic and Atmospheric Administration
NOMEX ®
Trade name for a fire resistant synthetic material used in the manufacturing of flight suits and
pants and shirts used by firefighters.
NORMAL FIRE SEASON
1) A season when weather, fire danger, and number and distribution of fires are about average. 2)
Period of the year that normally comprises the fire season.
NOTIFIABLE CONDITIONS
Incidences of communicable disease, traumatic injury, cancer, or other health condition that a
state requires healthcare providers to report to a central collecting agency.
NOTICE TO AIRMEN
Temporary airspace restrictions for non-emergency aircraft in the incident area.
NPS
National Park Service
NPS
National Pharmaceutical Stockpile
NRC
National Regulatory Commission; National Response Center
NRF
National Response Framework
NRT
National Response Team
NSA
National Security Agency
NUCLEAR DETONATION
An explosion resulting from fission and/or fusion reactions in nuclear material, such as that from
a nuclear weapon.
NVPO
National Vaccine Program Office
NWAHEMR
Northwest All Hazards Emergency Management Region
NWCEPAC
Northwest Colorado Emergency Preparedness Advisory Council
NWCG
National Wildfire Coordinating Group
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NWS
National Weather Service. The National Weather Service (NWS) mission is to provide weather,
hydrologic, and climate forecasts and warnings for the United States, its territories, adjacent
waters and ocean areas, for the protection of life and property and the enhancement of the
national economy.
OAA
Older Americans Act
OEM
Office of Emergency Management
OER
Office of Emergency Response
OFFICE INTERNATIONAL DES EPIZOOTIES
World Organization for Animal Health, an international organization including 167 member
countries that collects, analyses, and reports information on global animal disease situations.
OFFICE OF EMERGENCY RESPONSE
Division of the U.S. Department of Health and Human Services.
OFFICE OF PUBLIC HEALTH PREPAREDNESS
Office within the U.S. Office of Health and Human Services that provides coordination between
the CDC and HRSAQ Cooperative Agreements.
OFFICER
The Incident Command System title for the personnel responsible for the command staff
positions of safety, liaison, and information.
OIE
Office International des Epizooties
OPA
Oil Pollution Act
OPA
Otherwise Protected Areas
OPEN BURNING
The burning of materials wherein products of combustion are emitted directly into the ambient air
without passing through a stack or chimney from an enclosed chamber. Open burning does not
include road flares, smudgepots, and similar devices associated with safety or occupational uses
typically considered open flames or recreational fires. For the purpose of this definition, a
chamber shall be regarded as enclosed when, during the time combustion occurs, only apertures,
ducts, stacks, flues, or chimneys necessary to provide combustion air and permit the escape of
exhaust gas are open.
OPEN WIND SPEED
The wind speed measured or forecasted for a standard height above the tallest vegetation.
OPERATIONAL PERIOD
The period of time scheduled for execution of a given set of tactical/operation actions as specified
in the incident action plan. Operational periods can be of various lengths, although usually not
more than 24 hours.
OPERATIONS
Conducts tactical operation to carry out the incident action plan, develops the tactical objectives,
organization, and directs all resources.
OPERATIONS BRANCH DIRECTOR
Person under the direction of the operations section chief who is responsible for implementing
that portion of the incident action plan appropriate to the branch.
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OPERATIONS CHIEF
A member of the general staff responsible for the management of all tactical operations in
accordance with the incident action plan.
OPERATIONS SECTION
The section responsible for all tactical operations at the incident. Includes branches, divisions
and/or groups, task forces, strike teams, single resources, and staging areas.
OPERATIONS SECTION
The subset of an incident management team that does the actual firefighting.
OPHP
Office of Public Health Preparedness
OPTIMUM PACKING RATIO
Packing ratio corresponding to maximum reaction velocity.
OSC
On-Scene Coordinator
OSHA
U.S. Occupational Safety and Health Administration
OTS
Out of service.
OUT-OF-SERVICE RESOURCES
Resources assigned to an incident but unable to respond for mechanical, rest, or personnel
reasons.
OVERHEAD COSTS
Indirect administrative costs that cannot be readily identified with specifically financed programs
and functions.
OVERHEAD PERSONNEL
Personnel who are assigned to supervisory positions that include incident commander, command
staff, general staff, directors, supervisors, and unit leaders. Members of an overhead incident
management team.
PA
Public Address
PACK TEST
Used to determine the aerobic capacity of fire suppression and support personnel and assign
physical fitness scores. The test consists of walking a specified distance, with or without a
weighted pack, in a predetermined period of time, with altitude corrections.
PACKING RATIO
The fraction of fuelbed volume occupied by fuel particles.
PANDEMIC
The worldwide outbreak of a disease in numbers clearly in excess of normal. (See also Epidemic)
PANDEMIC INFLUENZA
A widespread epidemic of influenza caused by a highly virulent strain of the influenza virus.
PARACARGO
Anything dropped, or intended for dropping, from an aircraft by parachute, by other retarding
devices, or by free fall.
PARASITE
An organism living in, with, or on another organism.
Participating Community
A community for which the Mitigation Division Administrator has authorized the sale of flood
insurance under the NFIP.
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PASSIVE CROWN FIRE
A type of crown fire in which the crowns of individual trees or small groups of trees burn, but
solid flaming in the canopy cannot be maintained except for short periods.
PATHOGEN
Any agent or organism that can cause disease.
PATHOGENIC
Causing disease or capable of doing so.
PAZ
Protective Action Zone
PDA
Preliminary Damage Assessment
PEAK FIRE SEASON
That period of the fire season during which fires are expected to ignite most readily, to burn with
greater than average intensity, and to crease damages at an unacceptable level.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
All personnel must be equipped with proper equipment and clothing in order to mitigate the risk
of injury from, or exposure to, hazardous conditions encountered while working.
PHIN
Public Health Information Network
PHPPO
CDC’s Pubic Health Practice Program Office
PHTN
Public Health Training Network
PIO
Public Information Officer
PLANNING
Develops the incident action plan to accomplish the objectives, collects and evaluates
information, and maintains resource status.
PLANNING CHIEF
A member of the incident commander’s general staff responsible for collection, evaluation,
dissemination, and use of information about the development of the incident and status of
resources. Information is needed to: (1) understand the current situation; (2) predict probable
course of incident events; and (3) prepare alternative strategies and control operations for the
incident.
PLANNING MEETING
A meeting held as needed throughout the duration of an incident to select specific strategies and
tactics for incident control operations, and for service and support planning. On larger incidents,
the planning meeting is a major element in the development of the incident action plan.
PLANNING SECTION
Responsible for the collection, evaluation, and dissemination of tactical information related to the
incident, and for the preparation and documentation of incident action plans. The section also
maintains information on the current and forecasted situation, and on the status of resources
assigned to the incident. Includes the situation, resource, documentation, and demobilization
units, as well as technical specialists.
PLANNING SECTION
The subset of an incident management team concerned with supporting the team’s strategic
needs, including mapping, gathering intelligence, and tracking all resources assigned to an
incident.
POD
Point Of Dispensing. Location where public health agencies administer pharmaceuticals.
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POD
Point Of Distribution. Central location where caches of emergency supplies are delivered
(FEMA).
POINT PROTECTION
A tactic in which firefighters focus on protecting a specific location or zone from fire, rather than
attacking the entire fire. Point protection is used primarily when a fire is moving so rapidly that
conventional firefighting tactics cannot be organized and implemented. Crews must instead focus
on protecting values at risk (structures, for example) while managers organize a broader attack.
Point protection can also be used when the team managing the fire does not have enough
resources for a conventional attack, or when the fire’s threats to values can be met with a less
than full suppression.
POINT-SOURCE FIRE
An elliptical fire burning in a uniform fire environment.
PPA
Performance Partnership Agreement
PPE
Personal Protective Equipment
PREFERRED RISK POLICY (PRP)
A policy that offers fixed combinations of building/contents coverage or contents-only coverage
at modest, fixed premiums. The PRP is available for property located in B, C, and X zones in
Regular Program communities that meet eligibility requirements based on the property's flood
loss history.
PRE-HOSPITAL
Actions performed prior to the arrival to a hospital facility.
PRE-HOSPITAL EMS AGENCY
Any volunteer, career, private, or governmental emergency medical service agency or service that
is certified by the State of Colorado to render pre-hospital emergency care and provide
emergency transportation of sick and/or injured people as described in CRS 25-3.5-203.
PRELIMINARY DAMAGE ASSESSMENT
A mechanism used to determine the impact and magnitude of damage and the resulting unmet
needs of individuals, businesses, the public sector, and the community as a whole. Information
collected is used by the state as a basis for the Governor’s request for a Presidential declaration,
and by FEMA to document the recommendation made to the President in response to the
Governor’s request. PDAs are made by at least one state and one federal representative. A local
government representative familiar with theextent and location of damage in the community often
participates; other state and federal agencies and voluntary relief organizations also may be asked
to participate, as needed.
PREPAREDNESS
The activities necessary to build and sustain performance across all of the other domains.
Preparedness is part of the life cycle of a specific incident in that it includes the range of
deliberate, time-sensitive tasks that need to occur in the transition from prevention to response.
Preparedness can also be characterized as a continuo us process or cycle. Preparedness involves
efforts at all levels of government and within the private sector to identify risks or threats, to
determine vulnerabilities, to inventory resources available to address those vulnerabilities, and to
identify requirements or shortfalls, resulting in a preparedness plan to remedy shortfalls over
time.
PRESCRIBED FIRE (also PRESCRIBED BURN)
Any fire ignited by management actions under certain, predetermined conditions to meet specific
objectives related to hazardous fuels or habitat improvement. A written, approved prescribed fire
plan must exist, and NEPA requirements must be met, prior to ignition.
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PRESCRIBED FIRE PLAN (BURN PLAN)
This document provides the prescribed fire burn boss information needed to implement an
individual prescribed fire project.
PREVENTION
Actions to avoid an incident, to intervene to stop an incident from occurring, or to mitigate an
incident’s effects. It involves actions to protect lives and property and to defend against attacks. It
involves applying intelligence and other information to a range of activities that may include such
countermeasures as deterrence operations; heightened inspections; improved surveillance and
security operations; investigations to determine the full nature and source of the threat; public
health surveillance, and testing processes; immunizations, isolation, or quarantine; and law
enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity.
PRIVATE SECTOR
Non-governmental organizations, including voluntary organizations, provide essential services to
victims regardless of their eligibility for federal or state assistance. Volunteers enhance
community coordination and action at both the national and local levels.
PROCUREMENT UNIT
Functional unit within the finance/administration section responsible for financial matters
involving vendor contracts.
PROGRESSIVE METHOD OF LINE CONSTRUCTION
A system of organizing workers to build fireline in which they advance without changing relative
positions in line.
PROJECT FIRE
A fire of such size or complexity that a large organization and prolonged activity is required to
suppress it.
PROPHYLACTIC
A medical procedure or practice that prevents or protects against a disease or condition (e.g.,
vaccines, antibiotics, drugs).
PROPOLAXIS
Designed to prevent an undesirable affect or disease.
PROTECTION AGENCY
The agency or county responsible for providing direct wildland fire protection to a given area
pursuant to an agreement.
PROTECTION AREA MAPS
Official maps of the annual operating plans.
PROTECTION BOUNDARIES
Mutually agreed upon boundaries which identify areas of direct fire protection responsibility and
are shown on maps in the annual operating plans.
PSAP
Public Safety Answering Point. Location where 911 calls are answered.
PUBLIC HEALTH INFORMATION NETWORK
Standards that provide the basis for developing and implementing information technology
projects for CDC-funded programs, including NEDSS, HAN, and others.
PUBLIC HEALTH TRAINING NETWORK
The Centers for Disease Control and Prevention’s distance learning system that uses instructional
media ranging from print-based to videotape and multimedia to meet the training needs of the
public health workforce nationwide.
PUBLIC INFORMATION OFFICER
Official at headquarters or in the field responsible for preparing and coordinating the
dissemination of public information in cooperation with other responding federal, state, and local
agencies.
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PULASKI
A combination chopping and trenching tool, which combines a single-bitted axe-blade with a
narrow adze-like trenching blade fitted to a straight handle. Useful for grubbing or trenching in
duff and matted roots. Well-balanced for chopping.
PUSH PACKAGE
A delivery of medical supplies and pharmaceuticals sent from the National Pharmaceutical
Stockpile for a state undergoing an emergency within 12 hours of federal approval of a request by
the state’s Governor.
PYROLOSIS
The breaking down of complex cellulose and lignin molecules into simpler, combustible matter
through the application of heat.
RACES
Radio Amateur Civil Emergency Service
RADIANT BURN
A burn received from a radiant heat source.
RADIATION SICKNESS
The symptoms characterizing the sickness known as radiation injury, resulting from excessive
exposure of the whole body to ionizing radiation.
RADIOLOGICAL MONITORING
The process of locating and measuring radiation by means of survey instruments that can detect
and measure (as exposure rates) ionizing radiation.
RAP
Radiological Assistance Program
RATE OF SPREAD
The relative activity of a fire in extending its horizontal dimensions. It is expressed as a rate of
increase of the total perimeter of the fire, as rate of forward spread of the fire front, or as rate of
increase in area, depending on the intended use of the information.
Usually it is expressed in chains or acres per hour for a specific period in the fire’s history.
RAWS
Remote Automatic Weather Station
RCV
Replacement Cost Value
REACH
The length of area between two specific points along a river, stream, or channel for which
measurements of a river gage are representative.
REACT
Radio Emergency Associated Communications Teams
REASSORTMENT
The rearrangement of genes from two distinct influenza strains to produce a novel viral strain.
REBURN
The burning of an area that has been previously burned but that contains flammable fuel that
ignites when burning conditions are more favorable; an area that has reburned.
RECIPROCAL FIRE PROTECTION
The time period when the assisting/cooperating agency is providing assistance at no cost to the
jurisdictional agency; sometimes called mutual aid period.
RECIPROCAL ZONE
The area within one-half mile of a jurisdiction boundary.
RECORDERS
Individuals within Incident Command System organizational units who are responsible for
recording information. Recorders may be found in planning, logistics, and finance/
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administration units.
RECOVERY
Those actions necessary to restore the community back to normal and to bring the perpetrators of
an intentional incident to justice. It entails the development, coordination, and execution of
service- and site-restoration plans; the reconstitution of government operations and services;
individual, private-sector, and public assistance programs to provide housing and to promote
restoration; long-term care and treatment of affected persons; additional measures for social,
political, environmental, and economic restoration; evaluation of the incident to identify lessons
learned; post-incident reporting; and development of initiatives to mitigate the effects of future
incidents.
RECREATIONAL FIRE
An outdoor fire burning materials other than rubbish where the fuel being burned is not contained
in an incinerator, outdoor fireplace, barbeque grill, or barbeque pit and has a total fuel area of
three feet (914 mm) or less in diameter and two feet (610 mm) or less in height for pleasure,
religious, ceremonial, cooking, warmth, or similar purposes.
RED CARD
Fire qualification card issued to fire-rated persons showing their training needs and their
qualifications to fill specified fire suppression and support positions in a large fire suppression or
incident organization.
RED FLAG WARNING
Advises user agencies of the imminent or actual occurrence of red flag conditions. Red flag
events normally require the combination of high to extreme fire danger and critical weather
conditions. These weather conditions may include, but are not limited to:
� Significant increase in surface wind speeds;
� A dry thunderstorm outbreak;
� Significant decrease in relative humidity;
� Significant increase in temperature;
� First episode of thunderstorms after a hot, dry period;
� A Haines Index of 6; or
� Any combination of weather and fuel moisture conditions that, in the judgment of
the forecaster, would cause extensive wildfire occurrences.
REGULAR PROGRAM
The final phase of a community's participation in the National Flood Insurance Program. In this
phase, a Flood Insurance Rate Map is in effect and full limits of coverage are available under the
Act.
REHABILITATION
The activities necessary to repair damage or disturbance caused by wildland fires or the fire
suppression activity.
REIMBURSABLE (ASSISTANCE BY HIRE)
Fire suppression resources that will be paid for by the requesting protecting agency per the
conditions of an agreement and its annual operating plans. Excludes mutual aid.
RELATIVE HUMIDITY (RH)
The ratio of the amount of moisture in the air, to the maximum amount of moisture that air would
contain if it were saturated. The ratio of the actual vapor pressure to the saturated vapor pressure.
REMOTE AUTOMATIC WEATHER STATION (RAWS)
An apparatus that automatically acquires, processes, and stores local weather data for later
transmission to the GOES Satellite, from which the data is re-transmitted to an earth-receiving
station for use in the National Fire Danger Rating System.
REP
Radiological Emergency Preparedness Program
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REPLACEMENT VALUE
The cost to replace property with the same kind of material and construction without deduction
for depreciation.
REPORTING LOCATIONS
Locations or facilities where incoming resources can check in at the incident. (See Check-In)
RESPONSE ACTIVITIES
To address the immediate and short-term effects of an emergency or disaster. Response includes
immediate actions to save lives, protect property, and meet basic human needs.
RESOURCE MANAGEMENT
Efficient incident management requires a system to identify available resources at all
intergovernmental levels in order to enable timely and unimpeded access to resources needed to
prepare for, respond to, or recover from an incident. Resource management under the NIMS
includes mutual-aid agreements, the use of special federal teams, and resources mobilization
protocols.
RESOURCE MANAGEMENT PLAN (RMP)
A document prepared by field office staff with public participation and approved by field office
managers that provides general guidance and direction for land management activities at a field
office. The RMP identifies the need for fire in a particular area and for a specific benefit.
RESOURCE ORDER
An order placed for firefighting or support resources.
RESOURCE ORDERING AND STATUS SYSTEM (ROSS)
A national system that provides automated support to interagency and agency dispatch and
coordination offices. The system will provide current status of resources available to support all-
risk activities; enable dispatch offices to exchange and track resource ordering information
electronically; enable dispatch offices to rapidly and reliably exchange mission-critical
emergency electronic messages.
RESOURCE TYPING
Refers to resource capability. A “Type 1” resource provides a greater overall capability due to
power, size, capability, etc., than would be found in a “Type 2” resource. Resource typing
provides managers with additional information in selecting the best resource for the task.
RESOURCES
The natural resources of an area, such as timber, crass, watershed values, recreation values, and
wildlife habitat.
RESOURCES
Personnel and equipment available, or potentially available, for assignment to incidents.
Resources are described by kind and type (e.g., ground vehicles, tankers, trailers, water vessels,
skimmers, boom, air craft, etc.), and may be used in tactical support or overhead capacities at an
incident.
RESOURCES UNIT
Functional unit within the planning section responsible for recording the status of resources
committed to the incident. The unit also evaluates resources currently committed to the incident,
the impact that additional responding resources will have on the incident, and anticipated resource
needs.
RESPONSIBLE PARTY
Refers to an agency or company taking responsibility for impact mitigation (e.g., cleanup,
response management, etc.) – generally referred to as the “spiller” or “polluter.” Term not used to
infer “fault” for the incident.
RESULTANT SPREAD VECTOR
The magnitude and direction of the vector resulting from the combination of the slope vector and
wind vector using vector algebra.
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RETARDANT
A substance or chemical agent which reduces the flammability of combustibles.
RH
Relative Humidity
RHMAEC
Regional Hazardous Material Association of Eagle County – Is a group consisting of the DERA’s
in Eagle County, less Colorado State Patrol, formed through an IGA to create a response
organization.
RMP
Resource Management Plan
ROCKY MOUNTAIN COORDINATING GROUP
A group consisting of the agency administrators or their designated representatives to oversee the
terms of an agreement and to provide general oversight for interagency wildland fire activities in
Colorado.
ROSS
Resource Ordering and Status System
RRP
Regional Response Plan
RUN (OF A FIRE)
The rapid advance of the head of a fire with a marked change in fire line intensity and rate of
spread from that noted before and after the advance.
RUNNING
A rapidly spreading surface fire with a well-defined head.
RUNNING ATTACH
A tactic wherein firefighters spray water on a fire from a moving engine.
RUNOFF
The part of precipitation that flows toward a river or stream on the surface of the ground, or
through the soil before returning to the surface.
SAFETY BRIEFING
A safety briefing emphasizes key safety concerns on the incident and is presented at each briefing
session. The safety briefing should contain information to alert incident personnel of potential
risk/hazard considered to be most critical.
SAFETY OFFICER
A member of the command staff responsible for monitoring and assessing safety hazards or
unsafe situations, as well as developing measures for ensuring personnel safety. The safety officer
may have assistants.
SAFETY ZONE
An area cleared of flammable materials used for escape in the event the line is outflanked or in
case a spot fire causes fuels outside the control line to render the line unsafe. In firing operations,
crews progress so as to maintain a safety zone close at hand allowing the fuels inside the control
line to be consumed before going ahead. Safety zones may also be constructed as integral parts of
fuelbreaks; they are greatly enlarged areas which can be used with relative safety by firefighters
and their equipment in the event of blowup in the vicinity.
SAR
Search And Rescue
SARA
Superfund Amendments and Reauthorization Act
SBA
Small Business Administration
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SCBA
Self-Contained Breathing Apparatus
SEASONAL FLU
A respiratory illness that can be transmitted person to person. Most people have some immunity,
and a vaccine is available. This is also known as the common flu or winter flu.
SECONDARY HAZARD
A threat whose potential would be realized as the result of a triggering event that of itself would
constitute an emergency. For example, dam failure might be a secondary hazard associated with
earthquakes.
SECTION
The organizational level having functional responsibility for primary segments of incident
operations such as operations, planning, logistics, and finance. The section level is
organizationally between branch and incident commander.
SELF-CONTAINED BREATHING APPARATUS (SCBA)
Portable air (not oxygen) tanks with regulators which allow firefighters to breathe while in toxic
smoke conditions. Usually rated for 30 minutes of service. Used primarily on fires involving
structures or hazardous materials.
SEGMENT
A geographical area in which a task force/strike team leader or supervisor of a single resource is
assigned authority and responsibility for the coordination of resources and implementation of
planned tactics. A segment may be a portion of a division or an area inside or outside the
perimeter of an incident.
SEOC
State Emergency Operations Center
SERC
State Emergency Response Commission
SERVICE BRANCH
A branch within the logistics section responsible for service activities at the incident. Includes the
communications, medical, and food units.
SEVERE THUNDERSTORM
A thunderstorm which produces one or more of the following phenomena: outflow wind speeds
to 58 mph or stronger, hailstones of one inch diameter or larger, or a tornado or funnel cloud.
SEVERE THUNDERSTORM WATCH
A Severe Thunderstorm Watch is issued when there is a forecast by the Storm Prediction Center
of six or more hail events of one inch (U.S. quarter-size) diameter or greater or thunderstorm
outflow winds of 50 knots (58 mph) or greater within an 8000 square mile area.
SEVERE THUNDERSTORM WARNING
A Severe Thunderstorm Warning is issued when a severe thunderstorm is occurring or imminent.
SFHA
Special Flood Hazard Area
SFIP
Standard Flood Insurance Policy
SHEET FLOW HAZARD
A type of flood hazard with flooding depths of 1 to 3 feet that occurs in areas of sloping land. The
sheet flow hazard is represented by the zone designation AO on the FIRM.
SHELTER IN PLACE
Shelter in place entails closing all building doors, windows and vents and taking immediate
shelter in a readily accessible location that puts as much indoor air and/or shielding-mass between
the individual and the hazardous outside air, such as in a basement or centrally located medium to
small room, and trying to make it as airtight as possible by shutting off all ventilation/HVAC
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systems and extensively sealing the shelter's doors and windows from all outside air
contaminants.
SHIFT PLAN
See “Incident Action Plan”
SINGLE RESOURCE
An individual, a piece of equipment and its personnel complement, or a crew or team of
individuals with an identified work supervisor that can be used on an incident.
SITREP
Situation Report
SITUATION UNIT
Functional unit within the planning section responsible for the collection, organization, and
analysis of incident status information, and for analysis of the situation as it progresses. Reports
to the planning section chief.
SLG
State and Local Guide
SMOKEJUMPERS
Highly trained and experienced firefighters who parachute into isolated or emerging fires. The
aircraft used by smokejumpers enables them to get to new fires usually faster than ground forces.
SNS
Strategic National Stockpile. National cache of pertinent medical supplies and prophylactics
staged for rapid delivery.
SOP
Standard Operating Procedure
SPAN OF CONTROL
Span of control means how many organizational elements another person may directly manage;
usually from three to seven, with one to five recommended.
SPECIAL FLOOD HAZARD AREA (SFHA)
A FEMA-identified high-risk flood area where flood insurance is mandatory for properties. An
area having special flood, mudflow or flood-related erosion hazards, and shown on a Flood
Hazard Boundary Map or a Flood Insurance Rate Map as Zone A, AO, A1-A30, AE, A99, AH,
AR, AR/A, AR/AE, AR/AH, AR/AO, AR/A1-A30, V1-V30, VE or V.
SPECIES
A class of plants or animals having common attributes and designated by a common name.
Theoretically, plants or animals of different species cannot interbreed. However, occasionally this
does not hold true.
SPOT FIRE
A fire ignited outside the perimeter of the main fire by a firebrand or any other piece of burning
material.
SPOT WEATHER FORECAST
A special forecast issued to fit the time, topography, and weather of a specific incident. These
forecasts are issued upon request of the user agency and are more detailed, timely, and specific
than zone forecasts. Usually, on-site weather observations or a close, representative observation is
required for a spot weather forecast to be issued.
SPOTTING
Behavior of a fire that produces firebrands that are transported by ambient winds, fire whirls,
and/or convection columns causing spot fires ahead of the main fire perimeter.
SPREAD DIRECTION
The orientation of a fire front relative to a reference standard.
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STAGE
The level of the surface of a river or lake above a predetermined base elevation (or "datum"). The
stage is not a measurement of the actual water depth.
STAGING AREA
Staging areas are locations set up at an incident where resources can be placed while awaiting a
tactical assignment. Staging areas are managed by the Operations Section.
STANDARD FIRE BEHAVIOR FUEL MODEL
A fire behavior model designed for broad application.
STANDARD FLOOD INSURANCE POLICY (SFIP)
A policy issued to insure a building and/or contents.
STANDARD OPERATING PROCEDURE
A set of instructions constituting a directive, covering those features of operations which lend
themselves to a definite, step-by-step process of accomplishment. SOPs supplement EOPs by
detailing and specifying how tasks assigned in the EOP are to be carried out.
STATE DEPARTMENTS
All-inclusive term referring to all state level governmental departments, agencies, commissions,
etc.
STORM PREDICTION CENTER
The Storm Prediction Center (SPC) is part of the National Weather Service (NWS) and the
National Centers for Environmental Prediction (NCEP). Their mission is to provide timely and
accurate forecasts and watches for severe thunderstorms and tornadoes over the contiguous
United States. The SPC also monitors heavy rain, heavy snow, and fire weather events across the
U.S. and issues specific products for those hazards.
STORM SURGE
A dome of sea water created by the strong winds and low barometric pressure in a hurricane that
causes severe coastal flooding as the hurricane strikes land.
STRAIN
A group of organisms within a species or variety.
STRATEGY
The general plan or direction selected to accomplish incident objectives.
STRIKE TEAM
Specified combinations of the same kind and type of resources with common communications
and a leader.
STRUCTURE FIRE PROTECTION
The protection of homes or other structures from wildland fire.
STRUCTURE FIRE SUPPRESSION
All the work of confining and extinguishing a fire beginning with its discovery through the
conclusion of the incident.
SUPERVISOR
An Incident Command System title for individuals responsible for command of a division or
group.
SUPPLY UNIT
Functional unit within the support branch of the logistics section responsible for ordering
equipment and supplies required for incident operations.
SUPPORT BRANCH
A branch within the logistics section responsible for providing personnel, equipment, and
supplies to support incident operations. Includes the supply, facilities, and ground support units.
SUPPORT RESOURCES
Non-tactical resources under the supervision of the logistics, planning, and finance/administration
sections or the command staff.
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SUPPORTING AGENCY
The term used to designate assisting and cooperating agencies.
SUPPORTING MATERIALS
Refers to the several attachments that may be included with an incident action plan (e.g.,
communications plan, map, safety plan, traffic plan, medical plan, etc.).
SUPPRESSION
All the work of extinguishing or confining a fire beginning with its discovery.
SURFACE FIRE
A fire that spreads through surface fuel without consuming any overlying canopy fuel.
SURFACE FUEL
Fuel lying on or near the surface of the ground, consisting of leaf and needle litter, dead branch
material, downed logs, bark, tree cones, and living plants of low stature.
SURGE CAPACITY
Ability of institutions such as clinics, hospitals, or public health laboratories to respond to sharply
increased demand for their services during a public health emergency.
SURVEILLANCE
The systematic ongoing collection, collation, and analysis of data and the timely dissemination of
information to those who need to know so that action can be taken. Surveillance is the essential
feature of epidemiological practice.
TACTICAL DIRECTION
Direction given by the operations section chief which includes the tactics appropriate for
the selected strategy, the selection and assignment of resources, tactics, implementation, and
performance monitoring for each operational period.
TAR
Technical Animal Rescue
TASK FORCE
Any combination of single resources assembled for a particular tactical need, with common
communications and a leader. A task force may be pre-established and sent to an incident or
formed at an incident.
T-CARD
Cards filled out with essential information for each resource they represent. The cards are color-
coded to represent different types of resources.
TECHNICAL SPECIALISTS
Personnel with special skills that can be used anywhere within the ICS organization.
TERRORISM
A terrorist incident is a violent act, or an act dangerous to human life, property, livestock, or a
hoax in violation of the criminal laws of the United States or of Colorado, to intimidate or coerce
a government, the civilian population, or any segment thereof in the furtherance of political or
social objects. Categories of terrorist attack:
� Threats and hoaxes
� Small-scale conventional attack
� Large improvised explosives
� Chemical attack
� Biological attack
� Radiological attack
� Nuclear attack
� Cyber attack
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TEMPORARY FLIGHT RESTRICTIONS (TFR)
Temporary airspace restrictions for non-emergency aircraft in the incident area. TFRs are
established by the FAA to ensure aircraft safety, and are normally limited to five nautical-mile
radius and 2,000 feet in altitude.
TIME UNIT
Functional unit within the finance/administration section responsible for recording time for
incident personnel and hired equipment.
TORCHING
Phenomenon that occurs when a fire transitions from a surface fire into the crowns of individual
trees or small groups of trees and burns briefly and vigorously but not necessarily from one crown
to another.
TORCHING INDEX
The open wind speed at which some kind of crown fire is expected to initiate.
TORNADO
A rotating column of air extending from the base if a cumulonimbus cloud and extending to the
ground, usually visible where it attaches to the base of the cloud.
TORNADO WATCH
A Tornado Watch is issued when there is a forecast by the Storm Prediction Center of two or
more tornadoes or any tornado which could produce EF2 or greater damage within a specified
area.
TORNADO WARNING
A Tornado Warning is issued when a tornado is occurring or imminent.
TOXIN
Poison from organisms.
TYPE
Refers to resource capability. A “Type 1” resource provides a greater overall capability due to
power, size, capability, etc., than would be found in a “Type 2” resource. Resource typing
provides managers with additional information in selecting the best resource for the task.
UC
See Unified Command
UNCONTROLLED FIRE
Any fire which threatens to destroy life, property, or natural resources, and (a) is not burning
within the confines of firebreaks, or (b) is burning with such intensity that it could not be readily
extinguished with ordinary tools commonly available.
UNDERBURN
A fire that consumes surface fuels but not trees or shrubs. (See also Surface Fuels)
UNIFIED AREA COMMAND
A unified area command is established when incidents under an area command are multi-
jurisdictional. (See Area Command and Unified Command)
UNIFIED COMMAND
In ICS, unified command in a unified team effort which allows all agencies with responsibility for
the incident, either geographic or functional, to manage an incident by establishing a common set
of incident objectives and strategies. This is accomplished without losing or abdicating authority,
responsibility, or accountability.
UNIT
The organizational element having functional responsibility for a specific incident planning,
logistics, or finance/administration activity.
UNIT ADMINISTRATOR (LINE OFFICER)
The individual assigned administrative responsibilities and delegated signing authority for an
established organizational unit, such as Forest supervisors or District Rangers for the Forest
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
59 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
Service, District Manager for the Bureau of Land Management, Area Forester, District Forester,
or State Forester as designated for the State Forest Service, Agency Superintendent for the
Bureau of Indian Affairs, Park Superintendent for the National Park Service, and Refuge
Manager (Project Leader) for Fish and Wildlife Service. May also include a county commissioner
at the local level.
UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT
Provides foreign assistance to developing countries in order to further America's foreign policy
interests in expanding democracy and free markets while improving the lives of the citizens of the
developing world.
UNITED STATES DEPARTMENT OF AGRICULTURE
The government agency responsible for regulating the safety and development of food,
agriculture, and natural resources.
UNITY OF COMMAND
The concept by which each person within an organization reports to one and only one designated
person.
USAID
United States Agency for International Development
USDA
U.S. Department of Agriculture
USFS
USDA U.S. Forest Service
USGS
U.S. Geological Survey
USAR
Urban Search and Rescue
VACCINE
A preparation consisting of antigens of a disease-causing organism which, when introduced into
the body, stimulates the production of specific antibodies or altered cells. This produces an
immunity to the disease-causing organism. The antigen in the preparation can be whole disease-
causing organisms (killed or weakened) or parts of these organisms.
VVH
Valley View Hospital
VALUES TO BE PROTECTED
Include property, structures, physical improvements, natural and cultural resources, community
infrastructure, and economic, environmental, and social values.
VECTOR
In epidemiology, a vector is any agent (person, animal or microorganism) that carries and
transmits an infectious pathogen into another living organism.
VECTORS
Directions of fire spread as related to rate of spread calculations (in degrees from upslope).
VFD
Volunteer Fire Department
VIRULENT
Highly lethal; causing severe illness or death.
VIRUS
Any of various simple submicroscopic parasites of plants, animals, and bacteria that often cause
disease and that consist essentially of a core of RNA or DNA surrounded by a protein coat.
Unable to replicate without a host cell, viruses are typically not considered living organisms.
VOAD
Voluntary Organizations Active in Disaster
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
60 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
VPSCC
Vail Public Safety Communications Center – PSAP and dispatch center for Eagle River Valley.
WARNING
The alerting of emergency response personnel and the public to the threat of extraordinary danger
and the related effects that specific hazards may cause. A warning issued by the NWS (e.g.,
severe storm warning, tornado warning, winter storm warning) for a defined area indicates that
the particular type of severe weather is imminent or occurring in that area.
WATCH
Indication by the NWS that, in a defined area, conditions are favorable for the specified type of
severe weather (e.g., flash flood watch, severe thunderstorm watch, tornado watch, winter storm
watch).
WATER YEAR
Hydrologists dealing with surface-water supply use the 12-month period, October 1 through
September 30. The water year is designated by the calendar year in which it ends and which
includes 9 of the 12 months. Thus, the year ending September 30, 2005, is called the "2005 water
year." (There are a number of reasons for dividing the months in this fashion. The primary one is
that it allows all of the seasonal snowfall to be included into the same group).
WATERFOWL
Birds that swim and live near water, including ducks, geese, and swans.
WDA
Windshield Damage Assessment
WEAPON OF MASS DESTRUCTION (WMD)
Title 18, U.S.C. 2332a, defines a weapon of mass destruction as (1) any destructive device as
defined in Section 921 of this title, (which reads) any explosive, incendiary, or poison gas, bomb,
grenade, rocket having a propellant charge of more than four ounces, missile having an explosive
or incendiary charge of more than one-quarter ounce, mine or similar to the above; (2) poison
gas; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release
radiation or radioactivity at a level dangerous to human life.
WEATHER TERMS
Terms frequently used to describe weather and weather-related information. A glossary of over
2000 weather terms can be accessed at http://w1.weather.gov/glossary/
WECAD
Western Eagle County Ambulance District, provide ambulance service to Eagle County generally
between Wolcott and Glenwood Canyon.
WECMRD
Western Eagle County Metropolitan Recreation District
WET LINE
A fire control line, usually temporary, prepared by treating the fuels with water and/or
chemical, which halt the spread of the fire.
WFSA
Wildland Fire Situation Analysis
WHO
World Health Organization
WILDFIRE
Uncontrolled fire burning in forest, brush, prairie, or cropland fuels, or conflagrations involving
such fuels and structures.
WILDLAND
An area in which development is essentially non-existent, except for roads, railroads, power lines,
and similar transportation facilities. Structures, if any, are widely scattered.
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
61 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
WILDLAND FIRE
Any non-structure fire, other than prescribed fire, that occurs in the wildland.
� An unplanned wildland fire requiring suppression action, or other action
according to agency policy, as contrasted with prescribed fire burning within
prepared lines enclosing a designated area, under prescribed conditions.
� A free burning wildfire unaffected by fire suppression measures.
WILDLAND FIRE SITUATION ANALYSIS (WFSA)
A decision-making process that evaluates alternative wildfire suppression strategies against
selected environmental, social, political, and economic criteria, and provides a record of those
decisions.
WILDLAND FUELS
Any organic material, living or dead, in the ground, on the ground, or in the air that will ignite
and burn.
WILDLAND URBAN INTERFACE (WUI)
The line, area, or zone where structures and other human development meet or intermingle with
undeveloped wildland or vegetative fuels.
WIND
The horizontal movement of air past a given point.
WIND ADJUSTMENT
The adjustment of observed or predicted open wind speed to eye-level or mid-flame wind speed.
WIND ADJUSTMENT FACTOR
The ratio of mid-flame wind speed to open wind speed.
WIND COEFFICIENT
A dimensionless coefficient representing the effect of wind speed on propagating flux in the
Rothermel (1972) surface fire spread model.
WIND DIRECTION
The direction of the wind vector.
WIND-DRIVEN WILDFIRE
A wildland fire in which the power of the wind exceeds the power of the fire.
WINDFALL
A tree that has been uprooted or broken off by the wind.
WIND GUST
A rapid fluctuation in the wind speed with a variation of 10 knots or more between peaks and
lulls. The speed of the gust will be the maximum instantaneous wind speed.
WIND LIMIT
The theoretical mid-flame wind speed above which increases in wind speed do not increase rate
of spread or fireline intensity when using the Rothermel (1972) fire spread model.
WIND SPEED
The horizontal rate of movement of a parcel of air past a given point.
WIND VECTOR
The magnitude and direction of the wind coefficient.
WIND VELOCITY
The same as wind speed.
WINDSHIELD DAMAGE ASSESSMENT
Process where first responders alert dispatch centers that there is significant damage (multiple
structures, roadways, utility infrastructure, etc.) in a geographic area.
WMD
Weapon of Mass Destruction
May 2018 – Appendix A
Eagle County Emergency Operations Plan
Appendix A
62 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
WORLD HEALTH ORGANIZATION
An agency of the United Nations established in 1948 to further international cooperation in
improving health conditions.
WPA
Wireless Priority Service. Provides priority telephone routing for wireless devices (see GETS)
WRITE YOUR OWN (WYO) PROGRAM / COMPANIES
A cooperative undertaking of the insurance industry and FEMA begun in October 1983.
The WYO Program operates within the context of the NFIP and involves private insurance
carriers who issue and service NFIP policies.
WUI
Wildland Urban Interface
ZONE
A geographical area shown on a Flood Hazard Boundary Map or a Flood Insurance Rate Map that
reflects the severity or type of flooding in the area.
ZONE WEATHER FORECAST
A portion of the general area forecast or a fire weather forecast specifically to fit the requirements
of the general public or fire management needs, respectively. These zones or areas are a
combination of administrative and climatological areas.
ZOONOSES
Diseases that are transferable from animals to humans.
Appendix B
EOC
Activation Procedures
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 1
APPENDIX B
EOC Activation Procedures
This Appendix describes the procedures for activating the Eagle County Emergency Operations
Center (EOC), at the request of Eagle County or a City/Town Manager or the Eagle County
Emergency Manager.
Upon activation at any level, the EOC serves as the centralized location (physically or virtually)
to monitor and report the impact of emergencies while providing communication between the
EOC and the State, and between the EOC and surrounding jurisdictions. The EOC is the focal
point for coordination, support of emergency response and recovery activities for Eagle County.
The procedures in this Appendix A shall apply to all personnel participating in emergency
preparedness, response and recovery activities.
During activation, the functions performed include, but are not limited to, the following:
• Coordination of emergency preparedness, response and recovery activities
• Coordination with surrounding jurisdictions, agencies, organizations and officials
• Management of available resources; acquisition of additional resources
• Receipt and dissemination of information, warning and instructions to the community
A. Location and Layout ........................................................................................................2
B. EOC Activation ................................................................................................................3
C. Opening the EOC .............................................................................................................5
D. EOC Logistics ..................................................................................................................6
E. Incident documentation ....................................................................................................7
F. EOC Incident Support Plan ..............................................................................................8
G. Evacuation the primary EOC; establish an alternate EOC ..............................................8
H. Demobilizing the EOC ......................................................... ...........................................9
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 2
A. Location and Layout
The primary Eagle County EOC is located in the garden level of the Eagle County Building, 500
Broadway in Eagle, Colorado (figure 1).
Figure 1
Ramp
Check
in
ControlRoom
EmergencyManagement Office
Break Area
Figure 2
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 3
B. Activation
The EOC will be activated when necessary to facilitate Eagle County’s response and subsequent
recovery from any emergency, as described in the Activation Table A.
EOC Activation Levels
Level Description Minimum Staffing
Requirements
3
(Monitor)
Usually done
virtually
utilizing
telephone,
email, etc.
Small incident or event
One site
Two or more agencies involved
Potential threat of:
o Flood
o Severe storm
o Interface fire
o Escalating incident
EOC Manager
Public Information Officer
Situation Monitor
2
(Partial)
Moderate event
More than one incidents (locations)
3 or more agencies involved
Major scheduled event (e.g., 4th of
July, World Cup, etc.)
Limited evacuations
Resource support required
EOC Manager
Public Information Officers
Liaison Officer
Limited ESF appointee’s
1
(Full)
Major event
Three or more incidents (locations)
Regional disaster (e.g., winter storm
impacting multiple counties)
Multiple agencies involved.
Extensive evacuations
Resource support required
EOC Manager
Public Information Officers and
Joint Information Group
Policy Group
Most ESF appointee’s (as
situation dictates)
Table A
Personnel responding to the EOC must have appropriate identification prior to being allowed
access to the EOC. Security will be maintained to protect the EOC and reduce distractions.
Activation requests are made by the County/City/Town Manager, County Emergency Manager,
or upon request by an incident commander. The County Manager or County Emergency Manager
or their designee shall serve as the EOC Manager.
The EOC team is activated through the Eagle County Alert, Employee Network (ECAEN) service
by the Eagle County Emergency Manager or the Vail Public Safety Communications Center at
the request of a County/City/Town Manager or the County Emergency Manager. The message
will ask for availability and will require a response.
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 4
REQUIRED NOTIFICATIONS WHEN EOC IS ACTIVATED
1. Level 3
a. Vail Public Safety Communications Center (970) 479-2201
b. Eagle County Emergency Manager or designee (Notification to Colorado Office of Emergency
Management (COEM) Field Manager or Duty Officer.
c. Affected area Public Information Officer (PIO)
d. Others as dictated by the event and the hazard specific appendix.
2. Level 2
a. Vail Public Safety Communications Center (970) 479-2201
b. Eagle County Emergency Manager or designee (Notification to COEM Field Manager and/or
Duty Officer)
c. County Manager and City/Town managers
d. Appropriate elected officials (County/City/Town Managers to determine)
e. PIO Group (Joint Information System activation required)
f. Others as dictated by the event and the hazard specific appendix.
3. Level 1
a. Vail Public Safety Communications Center (970) 479-2201
b. Eagle County Emergency Manager or designee (request State EOC activation through COEM)
c. County Manager and City/Town managers
d. PIO Group (Joint Information System activation required)
e. Notify all EOC personnel of activation through ECPSN.
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 5
C. Opening the EOC
EOC Manager Priorities:
• Establish communications with dispatch, the various incidents in Eagle County and any
surrounding county EOC’s already operating.
• Conduct initial assessments of situation
• Develop an initial EOC Incident Support Plan
Actions Checklist: (please complete in order and check off as completed)
□ Locate EOC Activation binder in the EOC kit.
□ Activate EOC Team
□ Complete other required notifications
□ Locate the “forms” box in the EOC kit. Remove the EOC sign-in sheet clipboard
from the front and ensure staff signs in as they arrive. (This can be turned over to
another EOC staff member as appropriate.)
□ Arrange for security of the EOC, only allowing those with an approved EOC ID
cards to have access, unless pre-approved.
□ Each Emergency Support Function (ESF) has a notebook with instructions, checklists
and resource lists for their area of responsibility.
□ The “Situation Center” manages the appropriate display processes including the
TV/projection equipment from the Control Room.
□ Provide a briefing for the staff as they arrive and assign them positions as needed.
Remind incoming staff:
□ Read the checklist in the assigned notebook.
□ Set up each section with material from the EOC kits.
□ USE the EOC activity log.
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 6
□ Don’t forget the coffee … You’ll need it! And CUPS!
D. EOC Logistics
Security
During an EOC activation, access will be restricted to EOC staff and others conducting official
business. Authorized media representatives are not allowed access to the EOC unless
accompanied and authorized by a member of the EOC PIO team. All other individuals requesting
access to the EOC will need approval from the EOC manager.
Supplies
Most EOC equipment and resources are located in the EOC. Other items/supplies will be
obtained through the EOC Manager.
Personnel Check in
New arrivals are directed to their assigned position or to the EOC manager. The EOC Situation
Center will maintain an up to date organization chart.
Communication
For communication purposes in the EOC, there are:
a. Wired and wireless internet ports
b. Radio communications in the Control Room.
c. Fax machines, printers, copier, laptops and telephones.
Sustenance and Sanitation
• A break area is available near the restrooms. All EOC personnel should be encouraged to take a
break outside of the EOC at least bi-hourly
• A coffee maker is located in the EOC with an additional machine in the break area.
• The EOC Manager will arrange to provide meals as necessary.
Parking
The parking lot on the east side of the Eagle County Building should be utilized for EOC staff
parking to facilitate 24 hour security
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 7
Medical/Mental Health
Minor first aid items are kept in the EOC. EOC personnel should be aware of, and sensitive to;
the physical and emotional needs of EOC occupants when placed under stressful situations that
are not within their normal daily job functions. Assistance will be provided as needed.
E. Incident Documentation
It is important that the incident be properly documented from the beginning of the incident,
throughout the response and recovery efforts, and continued until the EOC is demobilized.
Thorough documentation will:
• Ensure information is transferred accurately during all shift changes
• Provide information for an After Action Report (AAR) which will be compiled once the
incident has been resolved
• Assist in reimbursement measures taken after the incident has been resolved
Documentation can include:
1. EOC Activity Logs (ICS form 214)
Provided for each EOC team member to record:
Time and information for telephone calls made and received
Time and information for actions requested and taken
Other general notes and information.
2. General Message Forms
Provided for telephone messages received by EOC call takers to be distributed to various
ESF’s in the EOC.
3. Maps
Developed by Planning and Intelligence or acquired from other sources.
4. Media releases
Developed by the EOC PIO or received from other sources.
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 8
F. EOC Incident Support Plan (ISP)
An EOC ISP is a written strategy for responding to needs of the incident. It is developed by
the EOC Manager and Emergency Support Function (ESF) Leads.
• The EOC Manager and ESF Leads meet immediately to develop the ISP.
• The Situation Center is responsible for preparing and distributing the ISP
• The ESF# 7, Resource Support Lead will anticipate, receive requests, locate, order and track
the amount and type of resources needed to accomplish the mission(s)
Copies of the ISP are distributed to the Incident Command Posts, the EOC Team and the
EOC Executive Policy Group.
The ISP is implemented by the EOC Manager and supported with resources from other ESF
sections. Forms for completing the ISP are located in the EOC forms book.
G. Evacuating the primary EOC; establishing an alternate EOC
Evacuating an activated EOC occurs when there is concern for the safety of the EOC team.
1. Safety of personnel is always the first priority in any incident.
2. Arrange appropriate and secure transportation.
3. If possible, also remove:
a. Laptops and charging cords
b. Radios and extra batteries
c. Cellular phones
e. EOC kits (miscellaneous administrative supplies)
f. Binders and/or USB drives with EOC activation information
g. EOC phone numbers and contact information
h. Documents already compiled by Planning and Intelligence
Alternative EOC locations have been identified at the Eagle County Paramedic Services buildings
located at 1055 Edwards Village Blvd., Edwards and 750 Red Table Drive, Gypsum or the Basalt
and Rural Fire Protection District, Station 42 at 1089 JW Drive in El Jebel. When a request is
made for an alternate EOC location, the EOC Manager shall select the appropriate location.
May 2018– Appendix B
Eagle County Emergency Operations Plan
Page 9
If none of these locations are available, an alternate EOC can be established at ANY
appropriate and safe location. An ideal location would include:
1. At least 1,000 square feet of floor space in a location that can be adequately secured
2. Functioning 120V AC power and ample outlets
3. Functioning telephone system
4. Internet access
5. Functioning heating/Cooling system
H. Demobilizing the EOC
The EOC Manager, advised by the EOC Executive Policy Group, will determine when to
deactivate the EOC and transition to normal business activities. The process of demobilizing
includes:
• The EOC Manager, advised by the EOC Executive Policy Group, will determine when to
deactivate the EOC and transition to normal business activities or to a lower level of EOC
management.
• Demobilization of all resources requested through the EOC
• Documenting the incident in preparation for requests for state/federal disaster recovery
funds
• Documenting the incident in preparation for the After Action Report
•Demobilizing all EOC personnel
Appendix E
Eagle County
Resource Management Plan
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -1
Introduction
Purpose
The Resource Management Appendix provides a system for identifying available resources at all
jurisdictional levels to enable timely, efficient, and unimpeded access to resources needed
to respond to and recover from an incident. This plan provides a consistent way to identify what
resources are needed to meet incident objectives, encourage resource sharing, acquire the needed
resources, allocate resources according to community priorities and track resource availability
and status through increased communication, collaboration, and standardization.
The Appendix focuses on processes and systems that are initiated when an incident’s complexity
or duration exceeds day-to-day emergency response capabilities. Its concepts are scalable and
applicable for all types of disasters. The Appendix is intended to be implemented collectively by
all levels of government, nonprofit and volunteer organizations, and the private sector. This plan
also provides for the necessary documentation of resource use to enable cost recovery and/or
assistance.
Scope
The scope of this Resource Management Appendix is to provide coordination and support for
incidents in Eagle County in order to acquire, mobilize, allocate, and track resources in an
efficient manner through policy guidance and interagency and inter-jurisdictional coordination.
This Appendix is activated when the Eagle County Emergency Operations Center (EOC) is
activated.
Situation
Eagle County is vulnerable to many types of disasters. Many of these will occur with little or no
notice and are likely to cause widespread devastation. The ability to pre-stage resources will be
very limited. Likewise, deploying resources post-incident may be highly challenging, because of
damage to the transportation network and communication systems.
Resource prioritization and allocation may also be very difficult following a large disaster.
Infrastructure disruptions can impede the damage assessment process. Neighboring jurisdictions
and the state and federal government will not be able to “just send everything”, because the
“pushed” resources may exceed the impacted jurisdictions’ capacity to receive and manage or
distribute them. At the same time, a myriad of unaffiliated responders, volunteers and unsolicited
donations are likely to find their way into the affected area, putting an additional demand on
local resources and burdening already compromised infrastructure systems.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -2
Planning Assumptions
During major or catastrophic incidents, certain fundamental assumptions related to resource
management and logistics can be made. Key assumptions include:
Impact
1. Catastrophic incidents can produce many casualties and/or displaced persons, possibly
approaching a magnitude of thousands.
2. The incident may cause significant and lengthy disruptions to critical infrastructure, including
transportation, energy, communications, public health, and medical systems.
3. Local and regional economic and logistics infrastructure may be significantly disrupted,
destroyed or over-extended.
4. A detailed and credible common operating picture may not be achievable for 24-48 hours or
longer after the incident. As a result, response activities will have to begin without the benefit of
a detailed or complete situation and critical needs assessment.
5. Impacts or restrictions on transportation assets may delay the response time of some resources.
6. Limited refueling capabilities may also impede response times.
7. Emergency personnel who normally respond to such events may be among those affected and
unable to perform their duties.
8. Concurrent events in other areas of the state may result in competing demands on resources.
Resource Requirements
1. A catastrophic incident will require a vast amount of emergency resources to respond to the
needs of affected communities.
2. Resources may be required for an extended period of time.
3. Local and state owned resources may be exhausted quickly.
4. Demand will likely exceed supply.
5. A coordinated resource allocation and distribution system will be required to maximize
efficiency.
6. Eagle County utilizes the Colorado statewide Digital Trunked Radio System (DTRS) and
resources should be requested to bring their own compatible communications devices whenever
possible.
7. Private vendors have superior supply chain continuity capabilities and may be better able to
deliver critical goods and resources to the public under marginalized conditions.
8. Expedient field logistics staging areas, temporary operations centers, and emergency worker
living and support accommodations may be required to support relief efforts.
9. Temporary emergency sites will require security.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -3
Coordination Tools
During disasters, there is a need for coordination by all levels of government, nonprofit and
volunteer organizations and the private sector to ensure that resources are managed to support an
effective and timely response.
National Incident Management System (NIMS)
When local resources are unable to meet the demand for assistance, surrounding jurisdictions and
the state and federal governments play a critical response role. Effectively mobilizing and
managing multiple outside resources requires an organizational framework that is understood by
everyone. Recognizing the need for a standardized emergency response system, jurisdictions
within Eagle County have adopted NIMS and Incident Command System (ICS) standards.
Eagle County Emergency Operations Center
Upon activation at any level, the EOC serves as the centralized location (physically or virtually)
to monitor and report the impact of emergencies while providing communication between the
EOC and the State, and between the EOC and surrounding jurisdictions. The EOC is the focal
point for coordination, support of emergency response and recovery activities for Eagle County
and provides resource management when resource needs exceed local capacity. When the Eagle
County EOC is activated at any level, the EOC Manager will notify all appropriate dispatch
centers of the activation. When the Eagle County EOC is activated request for all resources will
be coordinated through the EOC instead of the local dispatch centers.
Sequence and Scope of Response
All emergencies are local incidents and are managed at the lowest possible level. Colorado
statutes grant local governments the primary responsibility for emergency response activities
within their jurisdictions. When events go beyond a jurisdiction’s capability, there is a tiered
process for receiving outside assistance. During this process, emergency proclamations may be
made at the special district, municipal, county and state levels to support resource mobilization
and emergency purchasing and contracting. Upon request by the Governor, the federal
government may issue a federal emergency declaration or a Presidentially declared major
disaster declaration for federal disaster aid including resources to supplement the state and local
response.
Initial Actions
Immediate Response
When an incident occurs, local and automatic aid resources respond according to their
emergency plans and standard operating procedures. During large disasters, multiple incident
sites are likely. Initially, each site may operate under its own Incident Command structure with
the on-scene organization pursuing the resources needed to support their operations. As the
incident grows or continues, resource requests that cannot be met using the on-scene
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -4
organizations’ normal processes shall be coordinated through the Eagle County EOC, which will
then prioritize resource response based on critical need.
Initial Impact Assessment
Local jurisdictions conduct an initial impact assessment to evaluate the current situation,
determine if the incident is growing or spreading in intensity, and verify the extent and scope of
damages. During the assessment, information is gathered to determine answers to the following
questions:
1. What are the current and projected resource needs?
2. Can the required resources get to where they are needed?
3. Can the existing infrastructure support the required resources?
4. Are the required resources available locally?
5. Is a disaster proclamation needed?
Continuing Actions
Activation of Mutual Aid and Vendor Contracts
When local resources are expected to be exhausted or specialized resources are required, the
Eagle County EOC will attempt to meet resource needs through mutual aid, vendor contracts and
commercial sources. Terms related to the resource provision are negotiated between the
receiving jurisdiction and providing entity.
Resource Requests to the State EOC
Resource requests that cannot be filled locally may be forwarded to the State EOC. From that
point on, the State EOC assists in acquisition and coordination of resources for Eagle County.
The State EOC posts updated information about the status of resource requests on WebEOC.
Special districts and municipalities should submit their resource requests to Eagle County via
WebEOC where attempts will be made to fill requests locally prior to submitting them to the
State EOC.
Mobilization of State Resources
C.R.S. § 24-33.5-705.4(4) provides that “The executive director may order the implementation
of the state resource mobilization plan pursuant to this section only if he or she receives a request
to do so from the governor, sheriff, emergency manager, or other authorized person identified in
the state resource mobilization plan.” When local resource requests are forwarded to the State
EOC, the state activates the Colorado All Hazards Emergency Resource Mobilization Annex and
attempts to fill them by mobilizing state assets, seeking private resources and/or activating state
mutual aid agreements such as the Emergency Management Assistance Compact (EMAC). If
staffing permits, the state may send Resource Mobilization staff to assist at the County EOC.
Mobilization of Federal Resources
If a presidential declaration is proclaimed under the provisions of the Robert T. Stafford Disaster
Relief and Emergency Assistance Act, federal resources are made available to assist state and
local response and recovery efforts. As an agency of the Department of Homeland Security
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -5
(DHS), the Federal Emergency Management Agency (FEMA) manages the federal response in
accordance with the National Response Framework (NRF). The NRF organizes federal agencies
by capability and type of expertise into 15 Emergency Support Functions (ESFs). For
catastrophic incidents, especially those that occur with little or no notice, FEMA may take
proactive measures to mobilize and deploy resources in anticipation of a formal request from the
State. FEMA liaisons coordinate with the state to ensure that needed federal assets are dispatched
before or during the first hours of an incident.
Resource Prioritization
When resource demands exceed supply, requests for resources must be prioritized at all levels of
government. A Policy Group consisting of affected jurisdictional executives and key agency
officials provide strategic direction and make policy decisions that guide critical resource
allocation.
Logistical Support
Logistical support is initiated by all levels of government to ensure resources, commodities and
supplies are delivered when and where they are needed, in the quantities needed and in a form
usable by the requester. To deliver life sustaining commodities to the public, an emergency
supply chain is established integrating all levels of government and the private sector. To be
successful, logistical support must overcome disaster conditions such as damage to the
transportation and communications infrastructure, limitations in airfield capacity, and shortages
of critical supplies such as fuel.
Resource Tracking and Financial Administration
When a resource is deployed, it is tracked by the providing agency from the time it is dispatched
until it arrives at the incident site or requesting jurisdiction’s designated location. From the time
of arrival until the resource is returned to its home agency, it is tracked by the on-scene
organization and the EOC (when activated). All resources ordered through the Eagle County
EOC will be assigned an order number which will be used to track the resource until it is
returned to its providing agency. Comprehensive resource tracking allows jurisdictions to
maximize reimbursement for response costs from insurance providers and disaster assistance
programs. All reimbursement is based on eligibility and supporting documentation.
Consequently, cost accounting begins immediately during the response.
Demobilization
Demobilization
As incident objectives are met, resources are released or reassigned in coordination with the
Eagle County EOC. Each agency or jurisdiction follows established release priorities considering
safety, cost, ownership, length of service, availability for reassignment and other factors. Critical
personnel and equipment may be relocated to other active or growing incidents. Demobilized
resources are fully accounted for, rehabilitated and returned to their pre-incident capability
through agreement with receiving agency.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -6
Debrief
Following each incident, jurisdictions and agencies hold debriefs to identify successes, failures,
and highlight innovative approaches that were particularly effective. Participants have an
opportunity to make recommendations for improving future responses. Often, After Action
Reviews are produced that identify and analyze issues likely to impede future efforts, if left
unresolved. Along with the After Action Report, an Improvement Plan may be developed listing
areas for improvement, recommended actions and a responsible party and deadline for their
completion.
Revise the Plan
Following major incidents, an After Action Report will be produced with the intent to
incorporate lessons learned and changes in policy and processes. Proposed revisions will be
forwarded to the Eagle County Emergency Management Director, Public Safety Council and
Eagle County Board of County Commissioners for review and approval. After addressing all
comments and recommendations, revised plans will be finalized and distributed.
Information Sharing
Information sharing, both horizontally and vertically, is vital to effective resource management
and logistics. Accurate and timely information minimizes mistakes, inefficiency and duplication
of effort. Decision makers, need an all-inclusive perspective in order to determine how to
allocate scarce resources and make policy recommendations.
Tools
When a major disaster has occurred or is imminent, jurisdiction and agency representatives will
issue incident situation summaries, participate on conference calls, and share information
through WebEOC and other technologies. The expectation is that timely and accurate
information will be communicated and used to enhance coordination and develop mutual
recommendations that support the needs of the ‘whole community” of Eagle County.
Incident Situation Summary
To facilitate a common operating picture and local resource sharing, Eagle County jurisdictions
have agreed to share initial incident situation summary reports as soon as it is practical, generally
within four hours, and updated situation reports following significant events and at the beginning
of each new operational period. The incident situation summary report uses a standardized
format to describe the status of key situational elements of the incident. Each incident or event
produces a report at the prescribed times. The county then compiles the information into a
county-wide situation report and posts onto WebEOC.
Conference Calls
A conference call or video conferencing may be used to discuss impacts and actions to be taken.
Participants may include EOC Manager, Emergency Management Director, Incident
Commander(s), local representatives, and State Emergency Management personnel.
The initial call is likely to take place within 24 hours following the incident. The call will
provide a forum for identifying multi-jurisdictional issues and facilitating local mutual aid.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -7
Resource Prioritization
During larger emergency incidents, resource demands often exceed supply and requests for
scarce resources must be prioritized at every level of government. Examples of when
prioritization is needed include:
1. Resources are not sufficient to meet requests within an individual jurisdiction.
2. Resource requests of one jurisdiction affect another’s ability to get the resources it needs.
3. Resources brought into Eagle County are not sufficient to meet all the needs.
4. Specialized, limited availability resources are available, but in insufficient quantity.
To effectively manage resources and enable the best possible outcome to a major incident, Eagle
County jurisdictions have agreed upon a common approach to resource prioritization. This
approach will be directed by the Eagle County Policy Group and implemented by the Eagle
County EOC unless a different prioritization is agreed upon at the time of the incident/event.
Requests are to be prioritized to the greatest extent possible based upon:
1. Protection of life and providing for safety;
2. Incident stabilization; and
3. Conservation of property and the environment.
Considerations include availability, transportation, location of the resource, and the ability to do the
greatest good where the greatest need exists.
Agreements
Jurisdictions often enter into agreements with other public and private agencies to share
resources. Typically, either a Mutual Aid Agreement or other agreement is used to establish
terms and conditions related to the resource sharing. Agreements may provide liability
protection, establish fiscal provisions, and identify clear processes for assistance during an
incident.
1. A Mutual Aid Agreement is a written understanding between emergency management
organizations to provide reciprocal emergency management aid and assistance. In an emergency,
each signatory is responsible for providing assistance as they are able and in accordance with the
signed agreement.
2. An All-Risk Mutual Aid Agreement for Eagle County is found in Appendix C of the Eagle
County Emergency Operations Plan and it is recommended that all municipalities and agencies
become signatories to this agreement to clarify the allocation of risk among the parties and to
facilitate cost reimbursement when available.
3. Service Agreements are based on the concept that the receiving party pays for the assistance
provided. They are written in precise, contractual language. Service Agreements identify the
specific service, activity, or undertaking that is authorized; conditions under which it is to be
provided, and terms of reimbursement.
4. A Memorandum of Agreement (MOA) is a written understanding between parties to
cooperate on an agreed upon project or to meet an agreed upon objective.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -8
5. Cooperative Resource Rate Forms constitute an agreement between the state of Colorado and
emergency resource providers to provide resources, when available, at a pre-determined rate.
6. The Wildfire Mobilization Plan establishes a process to quickly notify, assemble, and deploy
fire and equipment. This plan is outlined in the Annual Operating Plan for Wildfires and is
managed by the Colorado Division of Fire Prevention and Control and the Grand Junction
Interagency Dispatch Center.
Roles and Responsibilities
The United States uses a tiered level of response to disasters. Municipalities and special districts
request county assistance when they are overwhelmed, counties request state resources when
they have exhausted their own or anticipate running out of resources. In turn, the state asks the
federal government for aid when its capabilities are exceeded. During catastrophic disasters, state
and local resources are usually overwhelmed immediately; federal and non-governmental
resources are needed right away, often in large quantities.
The collaborative use of resources requires coordination and cooperative decision making. All
entities must work together to ensure an effective and timely response. The following section
describes the roles and responsibilities of federal, state and local government, nonprofit and
volunteer organizations, and the private sector during disaster. It presents their organizational
structures for managing resources and logistics and describes what kind of assistance they are
able to provide.
Local Jurisdictions
During disasters, local governments commit their resources to protect the lives and property of
their citizens. When primary response resources are overwhelmed, local governments may divert
non-emergency resources to emergency use and initiate mutual aid agreements and vendor
contracts for additional resource support. If necessary, local government’s forward unfilled
resource requests to the Eagle County EOC. Local governments also establish priorities for
allocating scarce resources and make policy decisions to support response and recovery
objectives.
On-Scene Organizations
For most incidents, resource management and logistical support are handled entirely by the on-
scene organization. Based on the complexity and needs of the incident, the on-scene organization
may establish a Logistics Section to acquire resources necessary to support tactical operations,
provide for shelter and food for responders and ensure incident communications are well planned
and supported. The Logistics Section works with the rest of the on-scene organization to ensure
resources are ordered, utilized and tracked effectively.
The following list presents key resource management responsibilities for each section of a fully
developed Incident Command structure:
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -9
Command
Establishes parameters for requesting and releasing resources.
Reviews requests for critical resources.
Confirms who has resource ordering authority within the organization.
Confirms resource orders that require command authority.
Operations
Determines what resources are required to meet the incident objectives.
Develops the organizational response structure and makes resource assignments.
Establishes and demobilizes resource staging areas.
Deploys resources and manages tactical operations to meet incident objectives.
Tracks the location, status and assignment of resources.
Planning
Establishes and maintains a resource tracking system.
Maintains a roster of all resources at the incident.
Identifies the need for specialized resources.
Assesses current and projected resource needs for Operations.
Identifies surplus resources and determines logistical support needed for their release.
Logistics
Establishes a resource ordering system and chain-of-command for ordering.
Determines resource availability, support needs, identified shortages and response times
for key resources.
Receives and processes resource orders from authorized incident staff.
Receives, inventories, distributes and stores supplies and equipment.
Tracks resources and supplies on hand, on order and en route.
Tracks changes in resource availability.
Services reusable equipment.
Finance and Administration
Establishes procurement guidelines and emergency purchase order procedures.
Sets up purchase orders and contracts for vendors and negotiates ad hoc contracts and
agreements.
Maintains and verifies invoices and financial documentation.
Obtains and records all cost data including equipment, personnel and supply costs.
Prepares resource use cost estimates and cumulative cost records.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -10
Eagle County EOC
During an emergency or disaster, the County Emergency Management Department (EMD)
operates the Eagle County EOC to support and coordinate county-wide actions. The EOC’s
primary role is to collect, analyze and disseminate information and to obtain and coordinate
resources and disaster assistance for, agencies responding to the event.
EOC Activation Levels
Level Description Minimum Staffing
Requirements
3
(Monitor)
Usually done
virtually utilizing
telephone,
email, etc.
Small incident or event
One site
Two or more agencies involved
Potential threat of:
o Flood
o Severe storm
o Interface fire
o Escalating incident
EOC Manager
Public Information Officers
Situation Monitor
2
(Partial) Moderate event
More than one incident (locations)
3 or more agencies involved
Major scheduled event (e.g., 4th of July,
World Cup, etc.)
Limited evacuations
Resource support required
EOC Manager
Public Information Officers
Liaison Officer
Limited ESF appointee’s
1
(Full)
Major event
Three or more incidents (locations)
Regional disaster (e.g., winter storm
impacting multiple counties)
Multiple agencies involved
Extensive evacuations
Resource support required
EOC Manager
Public Information Officers and
Joint Information Group
Policy Group
Most ESF appointee’s (as situation
dictates)
The Eagle County EOC operates using the ESF model. It establishes response and recovery
priorities based on the extent, size, duration, and complexity of the emergency or disaster and the
availability of resources. Based on the needs of the incident, County agencies with ESF
responsibilities may be directed to staff the EOC and coordinate emergency management
activities.
State Agencies
When it is determined that all local resources have been or will be exhausted, and the local
jurisdictions are unable to fill resource requests through local systems, the Eagle County EOC
begins prioritizing needs based on local policy and incident complexity. It is important for all
entities within the County to work together to determine needs, gaps and priorities. At this point
(if it has not occurred already), the State OEM Field Manager and State Fire Management
Officer (for wildland fires) should be notified and may respond to offer technical assistance.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -11
Once it is determined that additional assistance is required, the local EM/EOC notifies the State
EOC through the State OEM Regional Field Manager and the State Regional FMO (if wildland
fire). These personnel will be able to provide technical assistance, liaison support, and resource
support from a wider range than the local system. This often involves contacting regional
partners and agencies to fill resource needs or gaps before the activation of the State Emergency
Operations Center (SEOC). Regional – Level Coordination begins with this notification
The SEOC will be activated as needed to support the local incident, including activation of
necessary ESFs and support organizations. If only one jurisdiction has been affected, the SEOC
will be able to fill requests from outside the area to meet the needs of the incident. If the SEOC is
able to fill all resource requests, they will provide support through the SEOC and appropriate
state agencies until support is no longer required.
In the event all available resources within the State have been depleted the State will requests
assistance from other states, (using EMAC processes) and the federal government as appropriate.
Resource Management, Administration and Finance
NIMS Resource Typing
Resource typing is essential to efficient ordering and dispatching. It ensures that on-scene
organizations will receive resources appropriate to their needs. Resources generally fall into
seven groupings:
Personnel
Facilities
Equipment
Vehicles
Teams
Aircraft
Supplies
Resource management includes standardized systems for classifying resources by:
Category
Type
Kind
The conditions under which goods and services will be accepted
Eagle County agencies are encouraged to utilize standardized typing for resources. Current
resource typing descriptions are accessible at: https://rtlt.ptaccenter.org
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -12
Resource Requests
To facilitate resource ordering, the jurisdictions within Eagle County have agreed to use the
WebEOC ICS 213 RR form for resource requests that are likely to be forwarded beyond the
agency of origin. As always, resource requests may be entered into WebEOC or forwarded to the
Eagle County EOC via phone, fax, e-mail or other methods appropriate and available to the
requesting jurisdiction. Requests should:
Describe the current situation.
Describe the requested resources.
Specify the mission or service the resources will provide.
Provide the delivery location.
Provide a local contact for the delivery with primary and secondary means of contact.
Provide the name of the requesting agency and contact person.
Indicate when the resources are needed and an estimate of how long.
Resource requests involving personnel or equipment with operators need to indicate if logistical
support is required (food, shelter, fuel and/or maintenance).
Figure 4-1 illustrates the resource requesting process.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -13
Incident occurs and local resources are dispatched
Initial response phase. First Response Agencies
arrive and establish command
Eagle County Agencies
are able to fill all resource
needs?
Incident terminates without need for additional
support
NO
Eagle County Emergency Management is notified
EOC is activated at appropriate level
EOC is
able to fill all resource
needs?
Eagle County provides resource support
through the EOC
NO
Sufficient Local and Regional resources are
unavailable. Policy Group reaches consensus about
resource needs and priorities
Emergency Manager/EOC requests support through
State Fire Management or Regional Field Officer with
indentified resource gaps.
EOC is able to fill requests
regionally?
State Field Manager and/or FMO provide
resource support through the County EOC
NO
State Resource Mobilization Plan is Activated
Eagle County Resource Mobilization Process
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -14
Figure 4-2 is an example of a completed ICS 213 RR form.
Pre-Event Contracting
Because it is not cost-effective for each jurisdiction to own, store and maintain every resource
required during disasters, Eagle County has developed a form of pre-event contract that may be
used with private sector vendors that can provide services and resources to support request from
an incident. All contracts and related expenditures shall occur only to the extent authorized by
resolution.
Benefits of pre-event contracts include:
They provide security that the needed resource or service will be made available.
They establish an agreed upon, pre-incident price.
They facilitate preplanning and possible exercising with the vendor.
They contracts do not require money up front.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -15
Resource Tracking
When a resource is ordered, it is tracked by its home agency from the time it is dispatched until it
checks in at the incident site or requesting jurisdiction’s designated location. From the time of
check in until the resource is returned to its home agency after demobilization, it is tracked by
the on-scene organization and the local EOC.
Resource tracking should include:
The time the resource was requested.
The location where the resource is needed.
Who is fulfilling the resource request.
How the resource is being routed.
Who is authorized to accept the resource.
Updates as the resource is being acquired and transported.
When the resource is delivered.
The hours that the resource is used.
When the resource is deactivated or demobilized.
Resource Inventorying and Tracking Tools
Several tools may be used to inventory and track resources. The Eagle County EOC will utilize
one or more of the following to track resource requests and status:
Charting with an Excel spreadsheet
RESOURCE TRACKING SUMMARY
Request Kind/Type Requested Date/Time Order Filled Filled ETA Arrival Release Arrived Comments
No.of Resource By Requested By X Date/Time Date/Time Date/Time Home
WASC-0001 Mobile ICP F.Morrison 5/16/14- 0900 J.Miller x 2/1/15 -0800
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -16
WebEOC
Salamander
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -17
Demobilization
Demobilization is the orderly, safe, and efficient return of an incident resource to its original
location and status. Ideally, response organizations plan and prepare for demobilization at the
time they begin to mobilize resources. Early planning for demobilization improves efficiency
and accountability and lowers costs. The following list includes key demobilization
responsibilities:
Coordinating activities associated with retrieving, disposing of, repairing, replacing and
restocking supplies and commodities used during the disaster operation.
Ensuring all equipment, supplies, and other non-expendable resources are accounted for
and returned to the issuing entity in accordance with agreements and contracts.
Reassigning resources as necessary.
Nonexpendable Resources
The following list includes demobilization activities for nonexpendable resources:
Nonexpendable resources (such as personnel, fire apparatus, and durable equipment) are
fully accounted for both during the incident and when they are returned to the providing
organization.
The providing organization then restores the resources to fully functional capability and
gets them ready for the next mobilization.
Broken or lost items are replaced through the appropriate resupply process.
Fixed-facility resources (warehouses, EOCs etc.) are restored to their full functional
capability in order to ensure readiness for the next mobilization.
Human resources, in particular mutual aid resources from out of the area, are given
adequate rest and time for recuperation.
Occupational health and mental health issues are addressed, including monitoring the
immediate and long-term effects of the incident (chronic and acute) on emergency
management/response personnel.
Expendable Resources
The following list includes demobilization activities for expendable resources:
Expendable resources (such as water, food, fuel, and other one-time-use supplies) must
be fully accounted for.
The incident management organization bears the cost of expendable resources, as
authorized in financial or Mutual Aid Agreements.
Restocking occurs at the point from which a resource was issued.
Waste that requires special handling and disposition (e.g., biological waste and
contaminated supplies, debris, and equipment) are handled according to established
regulations and policies.
May 2018– Appendix E
Eagle County Emergency Operations Plan
Page E -18
Release Priorities
Jurisdictions and agencies will determine their own release priorities for resources assigned to an
incident. All resources ordered through the Eagle County EOC will be released through the
Eagle County EOC. Expensive resources will be monitored carefully to ensure that they are
released as soon as they are no longer needed, or if their task can be accomplished in a more
cost-effective manner.
Demobilization Accountability
Resources are considered part of the incident management structure until they reach their home
base or new assignment. Typically, this also applies to contracted resources. For reasons of
liability, potential safety issues (such as fatigue) must be mitigated prior to letting resources
depart for home.
On large incidents, especially those involving personnel and resources from multiple
jurisdictions and agencies, a Demobilization Unit is typically established within the Planning
Section early in the life of the incident. A written demobilization plan should be developed for
large incidents.
Appendix F
Damage Assessment
Plan
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 1
Damage Assessment
Purpose:
Damage assessment is the process of identifying and quantifying damages that occurs as
a result of a disaster. The objective of damage assessment is to provide situational
awareness to the EOC about the state of critical (must be in place for recovery to begin)
and essential (must be in place for recovery to continue) functions to help facilitate the
EOC move from response into recovery and decisions to appropriately direct resources
and teams. Additionally, the damage assessment results are used as the initial basis to
justify or determine state or federal assistance.
Scope:
Immediately following, and even during the initial response to a disaster or major
emergency, it will be necessary to quickly and as accurately as possible assess the
damages and impacts.
Situation Reports:
Immediately following a disaster (within 8 hours), it will be the responsibility of the
Eagle County Emergency Manager to develop a local situation report.
Situation reports provide an overview of areas within the County that have
sustained damage and will need to be surveyed to determine the extent of damage.
Situation reports shall include at a minimum; names of jurisdiction(s) involved,
casualty estimates, areas of reported damage, probable extent of damage, category
of damages (residential, business, public infrastructure), impacts to critical
facilities/services, local and mutual aid resources deployed, and outside assistance
needed and/or anticipated.
Critical facilities (e.g., hospital, airport) and special needs populations should be
contacted directly to determine degree of damage.
Situation reports provide a “footprint” of locally damaged areas to that will need
to be prioritized and assessed in more detail.
Situation reports shall be posted on WebEOC (a statewide web base information
sharing tool) to keep the State Office of Emergency Management (COEM) and
surrounding counties informed on the current Eagle County situation.
Larger, more severe disasters require less detail to support a disaster declaration
than smaller situations.
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 2
Damage assessment is conducted in the following three phases:
Windshield Damage Assessment:
This assessment begins immediately after the incident occurs. It is conducted by first
responders (EMS, fire service, law enforcement, public works, etc.) and helps to
determine life safety issues and identify the hardest hit areas. Responding resources
should report type, extent and general location of damage to their Public Safety
Answering Point (PSAP), the Vail Public Safety Communications Center, Colorado State
Patrol or the Pitkin County Regional Emergency Dispatch Center. It will usually be the
dispatcher who first recognizes a disaster situation and begins the assessment process by
requesting activation of the Eagle County EOC. The EOC activation will relieve the
PSAP of the responsibility for resource management and it will begin the process of
damage assessment with the goal of quickly initiating a disaster declaration when
applicable.
Initial Damage Assessment (IDA):
The initial damage assessment focuses on damages to residences, businesses and public
infrastructure. This is the first attempt to assign a dollar amount to a disaster situation.
Following the determination that a disaster situation exists, and the identification of
affected areas, the damage assessment team(s) will respond into the disaster area armed
with address maps and/or GPS units to conduct the initial damage assessment. The initial
damage assigns a simple percentage of damage to affected infrastructure at a 25%, 50%,
75%, 100% or totally destroyed threshold based upon what can be observed from a safe
location. This assessment information shall be provided to the Assessor’s Office for
assignment of dollar values and to the GIS Department (towns and county will work
cooperatively) for damage mapping purposes. This assessment also determines whether
more detailed damage assessments are necessary and identifies those areas where further
efforts should be concentrated.
Preliminary damage assessment (PDA):
This PDA is done to verify the initial damage assessment (especially for state/federal
assistance) and gather additional information on areas or functions that are going to
require additional resources so recovery can be prioritized. Engineering departments shall
be the key resources in order to provide more detailed assessment which guides the
recovery process.
Damage Assessment Teams:
A Damage Assessment Coordinator shall be appointed by the EOC Manager. The
Damage Assessment Coordinator shall appoint teams to perform the initial damage
assessment. Suggested candidates for these teams include building officials, parks and
recreation employees, public works employees, utility providers, real estate appraisers,
American Red Cross, chamber of commerce, facility managers and other volunteers.
Each Damage Assessment Team shall have a leader who is responsible for team safety,
assignments and overall team coordination as well as reporting results to the Damage
Assessment Coordinator. Each team should include an assessment specialist who is
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 3
responsible for evaluations at each site to determine damage levels and a data recorder
who is responsible for recording damage data on forms and compiling summary reports
which are included in the damage assessment kits.
Damage Assessment Teams will:
Conduct site by site assessments, unless otherwise instructed by the Damage
Assessment Coordinator.
Report any unsafe conditions to the EOC.
Report severe damage with no emergency services on site.
NOT discuss the damage assessment with the public or the media.
NOT comment on possible assistance.
Maintain communications and keep the EOC informed.
Major Disaster Declaration usually follows these steps:
Local Government Responds, supplemented by neighboring communities and
volunteer agencies. If overwhelmed, turn to the State for assistance;
The State Responds with state resources, such as the National Guard and state
agencies;
Damage Assessment by local, state, federal, and volunteer organizations
determines losses and recovery needs;
A Major Disaster Declaration is requested by the governor, based on the
damage assessment, and an agreement to commit state funds and resources to the
long-term recovery;
FEMA Evaluates the request and recommends action to the White House based
on the disaster, the local community and the state's ability to recover; and
The President approves the request or FEMA informs the governor it has been
denied. This decision process could take a few hours or several weeks depending
on the nature of the disaster.
Further details regarding the Disaster Declaration process can be found in Appendix H.
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 4
Damage Assessment Team Guidelines
Damage Assessment Teams will be deployed to assigned sites/areas to perform damage
assessment as prescribed in the operations briefing.
Each Damage Assessment Team shall have a leader who is responsible for team
safety, assignments and overall team coordination as well as reporting results to
the Damage Assessment Coordinator.
Teams shall maintain communications with the Eagle County EOC and keep the
Damage Assessment Coordinator apprised of progress.
Team Leaders shall make contact and coordinate activities with the Incident
Commander operating in that area.
Assessments will be conducted street-by-street and property-by-property unless
otherwise instructed by the Damage Assessment Coordinator.
If teams encounter conditions that will make it unsafe to perform their assigned
damage assessments, the team leader will report these conditions to the Damage
Assessment Coordinator and await instructions on how to proceed.
If areas of severe damage are encountered and public safety personnel are not on
scene, the team leader shall report the situation to the EOC immediately, so that
emergency personnel can be dispatched to protect life and property.
Teams that encounter members of the public or media should not discuss potential
or anticipated damage assessment outcomes. Teams should not volunteer
commitments to the public concerning disaster response or assistance.
Upon completion of assigned inspections, teams will report to the Eagle County
EOC and provide all data collected to the Damage Assessment Coordinator.
Estimating Damage:
With different individuals assessing damage and different agencies applying the
information to their own needs, it is important to establish consistent standards in
estimating damage. Estimating damage costs, as described in these guidelines,
will generally relate to residential dwellings, small business facilities and other
smaller structures. These procedures will usually not be appropriate for estimating
damage costs to public facilities.
A ten level damage scale will be used to estimate the level of damage to a
particular property.
0-
10%
11 -
20%
21-
30%
31-
40%
41 –
50%
51-
60%
61 -
70%
71 –
80%
81 –
90%
91 -
100%
Damage assessment worksheets for the initial damage assessment phase can be
found in the EOC folder on the “R:/” Drive
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 5
100% is the most severe damage, and 10% is the least severe. This scale provides
specific guidance in determining damage levels and was compiled using resources
from federal, state and private agencies. It is designed to help make a somewhat
subjective process more objective and consistent across different assessors.
The ten level scale can be used to provide:
o a damage description
o guidance concerning the structure’s habitability
o things for damage assessors to look for in evaluating a structure
o water level assessments when flooding is involved. (Note: water levels are
general guides. Flood damage intensifies with the force of the water,
duration of the flood and the degree of contaminants and sediments in the
water.)
o an indication of how FEMA and the ARC would categorize the damage to
a structure in each damage level (i.e. Destroyed, Major, Minor, Affected
Habitable) and given definitions four these four damage categories.
In general do not enter a building. It should not be necessary to enter a building in order
to assess the damage level.
Assessors must consider all areas of damage to a structure in deciding an overall damage
level for the entire property.
If a damaged area appears to border between two levels, choose the higher or more severe
level.
Estimating Dollar Amount of Damage:
Estimated Dollar Damage = [Damage Level x .1] x [Pre-Disaster market value x 1.1]
1. Multiply the pre-disaster market value of structure by 1.1 or 110% of pre-
disaster value.
2. Multiple the percent of damage by 110% of pre-disaster market value.
Example:
Pre-disaster market value is $100,000 and damage is estimated at 70%
$100,000 x 1.1 = $110,000
Estimated Dollar damage is .7 x $110,000 or $77,000
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 6
Estimating Damage to Contents:
Estimating damages to contents will assist the family service caseworkers as well
as increase the total damage cost estimates. Contents will include food, clothing,
furniture and major appliances. An estimation of probable damage to contents is
obtained from asking occupants of the property, if at all possible.
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 7
Damage Assessment Team Briefing Checklist
General:
□ Provide current update concerning the disaster event
□ Review purpose and importance of damage assessment mission
□ Designate team members and assign designated team leader
□ Outline geographic areas affected by the event and designated for IDA
□ Distribute prioritized list of sites/areas to be assessed
□ Assign sites/areas to specific teams
□ Anticipate degree of damage and destruction the should be encountered
□ Designate level of detail needed for damage assessment
□ Stress importance of expediting the process (objective is to obtain information
as accurately as possible with as little delay as possible)
□ Refer to IDA guidelines
Safety and Maneuvering:
□ Unstable/Unsafe buildings, structures (identify know areas)
□ Weather forecast (any potential for weather hazards)
□ Potential hazards that may be encountered and how to handle (downed wires,
etc.)
Equipment:
□ Assign vehicles, if appropriate
□ Assign team equipment kits
□ Review damage assessment forms and guidelines
□ Procedures for obtaining additional supplies if needed
Communications:
□ Radios, cell phones (operations check and establish check-in time frames)
□ Guidelines for interacting with the public and media
□ List of emergency shelters, recovery centers, mobile feeding sites
□ Contact Eagle County EOC to clarify questions, instructions
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 8
Team Equipment Checklist
□ Photo identification badges for each team member
□ Hard hat for each team member
□ Rubber pull-over boots (if necessary) for each team member
□ Protective gloves for each team member
□ Reflective traffic vests for each team member
□ Insect repellent
□ Protective eyewear for each team member
□ Hearing protection for each team member
□ Rain gear (if necessary) for each team member
□ First aid kit
□ Trash bags (to store personnel equipment) for each team member
□ Vehicle, 4WD (recommended) 1
o Full tank of fuel
□ Shovel
□ Sand/Rock Salt (if necessary) 50# bag
□ Road flares
□ “CAUTION” tape
□ “DO NOT ENTER” tape
□ Binoculars
□ DTR Radio
o Spare battery (charged)
o Perform operational check
□ Cellular telephone
o Vehicle charger
o Perform operational check
□ Duct tape
□ Maps (highway, assigned area)
□ Note pads
□ Pens
□ Clip boards
□ Whistle for signaling
□ Flashlights (w/extra batteries)
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 9
Safety Checklist
General:
9-1-1
EOC Situation Desk telephone number: …………………………..970-328-3438
Electricity:
Holy Cross Energy (all areas of Eagle County EXCEPT Hwy 24 South of Dowd Jct.)
(970) 949-5892 or (970) 945-5491
Xcel Energy (Hwy 24 South of Dowd Jct., including Minturn and Red Cliff)
(800) 847-4970 Transmission or (800) 895-2999 Distribution
o Notify EOC
o Do Not attempt to remove a tree limb or other object from power lines.
Do Not attempt to use a branch, board fiberglass etc. These can
conduct electricity.
o If you are in a vehicle and a power line fall on it, STAY IN THE
VEHICLE. If for some life-threatening reason, you must exit the
vehicle, jump. Do Not touch both the vehicle and the ground at the
same time.
Natural Gas:
Black Hills Energy (all areas of Eagle County West of Miller Ranch Road and Hwy
6) (800) 563-0012 Distribution or (866) 477-1190 Transmission
Xcel Energy (all areas of Eagle County East of Miller Ranch Road and Hwy 6) (800)
308-3978
If you Smell Gas:
o Immediately extinguish all open flames
o Prohibit smoking
o DO NOT operate electrical switches or machinery, use telephones, ring
doorbells, use flashlights or two way radios
o Avoid any actions that could produce sparks
o Notify the EOC
If you discover a broken Natural Gas Line:
o Immediately extinguish all open flames and turn off all machinery
o Avoid all actions that could produce sparks
o Alert everyone in the area of the potential danger and evacuate the area
o Cordon off the area with CAUTION or DO NOT ENTER tape
May 2018– Appendix F
Eagle County Emergency Operations Plan
Page 10
o Notify the EOC
o Wait for professionals. NEVER attempt to fix a gas line
Animals – Avoiding Dog Bites:
When Dogs Might Bite:
o They feel threatened, are afraid, are protecting their
territory/food/family/pups
o They don’t know you
o Their chase response is triggered
o They are in pain or irritated
Warning Signs a Dog Might Bite:
o Dog stands stiff and still, hair may be up
o Dog stares at you
o Dog’s tail is stiff and wagging very fast, ears erect.
o Dog growls, snarls, shows teeth
What to do if Threatened by a Dog:
o Do not trigger the natural instinct to chase
o Stand still, remain calm, don’t run or turn your back to the dog. Wait until
the dog leaves, then back away slowly
o If a dog comes to sniff you, let it. Don’t try to pet it
o Don’t make any fast or jerky movements
o Don’t stare into the dogs eyes. This is a challenge to fight
o Speak in a loud, calm, low voice, “GO HOME”, “NO”, or “STAY”
If the Dog Attacks:
o Shield yourself by keeping something between yourself and the dog
o Feed the dog your jacket, anything that will give it something else to bite
o If you get knocked down, curl into a ball with hands over your head and
neck. Don’t scream or roll. “Play Dead”
o Report the incident and get medical attention
Appendix G
Evacuation Plan
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-1
Evacuation Plans
General
The Eagle County Evacuation Plans operate on the principle that local governments bear the
initial responsibility for response to an emergency. As a product of this principle, each level of
government will accomplish the functions for which it is statutorily responsible, and will
coordinate response and activities with other entities using a National Incident Management
System model of Unified Command.
Purpose
Evacuation plans establish the organizational concepts for an effective system of notification,
direction and care for those displaced from their home or vehicle due to public safety concerns.
Scope
This plan encompasses the following:
Who shall order an evacuation
Responsibilities for those involved
How the evacuation notifications are made
Required information to be included in an evacuation order
Facilities involved
Functionally limited populations and evacuation assistance
When is re-entry authorized and who makes those decisions
Authorities
While no specific state statute can be found granting the authority for evacuation orders by
anyone except the governor, the following Colorado Attorney General ruling of June 26, 2002,
seems to convey that authority to any local authority charged with public safety.
“Evacuation orders of the Governor, local authorities, and sheriffs are enforced by criminal
sanctions, and a person disobeys an evacuation order at his or her peril. A person commits the
crime of obstructing government operations if, by using or threatening to use violence, force, or
physical interference or obstacle, he or she intentionally obstructs, impairs, or hinders the
performance of the governmental function by a public servant. § 18-8-102(1), C.R.S. A person
commits the crime of obstructing a police officer or fire fighter or other rescuer if the person
uses or threatens violence, force, physical interference, or an obstacle and knowingly obstructs,
impairs, or hinders the enforcement of a penal law or the preservation of the peace by a peace
officer or the prevention, control, or abatement of fire by a fire-fighter. § 18-8-104(1)(a),
C.R.S.”
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-2
Situation and Assumptions
A hazard analysis of Eagle County has identified numerous situations which may prompt the
need for evacuation and/or isolation of people in the name of public safety. These situations
include but are not limited to wildland fires, hazardous materials incidents, flooding, and winter
storms.
Some assumptions that can be taken from an examination of historical data on evacuations in the
United States are:
Hearing the warning is critical, public information and warning works, as those who feel
vulnerable are more likely to take action.
No single information and warning method will reach all segments of the population and
all methods will still not reach everyone (remember special warning needs like hearing
impaired, limited English proficiency, etc.).
People must believe that the warning is credible.
People will attempt to confirm that a threat exists from multiple sources before heeding a
warning.
People need to be assured that the warning pertains to them so the warning message must
provide details (who, what, when, where, why and how).
People may not voluntarily request special assistance with evacuation (functional
limitations, lack of transportation, etc.).
People are less likely to evacuate if their companion animals are not provided for.
People are less likely to evacuate if they feel that their property will not be adequately
protected (security).
Residents of the County are responsible for preparing themselves, their families and their
guests for any emergency, including the possible need to evacuate on short notice.
The County and local jurisdictions will provide education to assist the public in preparing
personal emergency plans.
Concept of Operations
The responsibility for recognition of the need for evacuation or shelter in place rests with the on-
scene Incident Commander(s) or the EOC. They will be the ones with the necessary situational
awareness to recommend either evacuation or shelter in place options as the preferred method of
protecting lives before, during, or after disasters or emergencies.
Regardless of which decision is made, to evacuate people, to advise them to shelter in place or
no action, the key component of a successful operation is timely and accurate provision of
information.
The basic information that must be provided includes:
Reason for the evacuation or shelter in place order.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-3
Shelter in place instructions if applicable.
Evacuation routes if applicable.
Instructions for obtaining evacuation assistance.
Area of refuge locations if evacuation routes are not accessible.
Time frame for evacuation (consider staged evacuation orders to limit crowding on
roadways).
Evacuation Center location.
The need to check in even if you provide your own alternate shelter.
In most situations evacuation orders should be disseminated through ALL available public
information and warning channels. These include:
Everbridge, the 9-1-1 call back system.
ECAlert, the text and email messaging alert system.
Emergency Alert System (EAS), which send messages via local radio and possibly
through Denver area television stations (provided by the National Weather Service and
activated through the Vail Public Safety Communications Center, Pitkin County Regional
Emergency Dispatch Center or Eagle County EOC) .
Variable Message Signage (with assistance from the Colorado Department of
Transportation).
Low power highway radio system (with assistance from the Colorado Department of
Transportation).
Local access television stations (channels 5, 13, 18 and 21).
Emergency vehicle public address systems.
Whenever an evacuation order is issued, the Incident Commander(s) SHALL identify an
Evacuation Center (sometimes referred to as an Evacuation Point) location (preferred location
would be County or municipal owned facilities) and request an Evacuation Center Manager
from the Sheriff’s Office Victims Services to meet and greet evacuees when they arrive at that
location. The Eagle County Emergency Operations Plan defines an Evacuation Center as a
temporary short term facility which provides shelter from the elements, restroom facilities and
information dissemination, usually for displacements anticipated to be 12 hours or less.
The Evacuation Center Manager must have communication with the incident command
organization in order to provide timely information to the evacuees.
There are several factors which must be considered when planning for an evacuation. Among
these are the characteristics of the hazard or threat itself. The magnitude, intensity, speed of
onset, duration, and impact on the local community, are all significant elements to be considered.
They will determine the number of people to be evacuated, time available in which to effect the
evacuation, and the time and distance of travel necessary to insure safety.
Whenever possible, specific subdivision level, all hazard evacuation plans will be developed by
the appropriate public safety entities with community input based upon the types of potential
hazards, and the location.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-4
Assignment of Responsibilities
Emergency Management:
Development and coordination of evacuation plans.
Assist in dissemination of the warning.
Assist in evacuation within capabilities and as requested.
Active EOC as necessary to provide resource support and to maintain liaison with State
and Federal authorities and authorities of other nearby political sub-divisions.
Vail Public Safety Communications Center or Pitkin County Regional Emergency Dispatch
Center:
Lead agency for dissemination of warnings when directed by the Incident Commander(s).
Notification of Emergency Management any time there is an incident requiring
evacuation/relocation of more than 10 people.
Notification of the Salvation Army and American Red Cross any time an evacuation is
ordered.
Fire Agencies:
Recommending and assisting in evacuation if situation warrants.
Assist in dissemination of warning.
Assist in evacuation within capabilities and as requested.
Law Enforcement:
Assist in dissemination of the warning.
Coordinate transportation to shelters for those who need transportation assistance using
busses, EMS or other appropriate vehicles.
Emergency traffic control and crowd control.
Assist in evacuation within capabilities and as requested.
Security of evacuated areas and Evacuation Centers.
EMS:
Assist in dissemination of the warning.
Assist in evacuation within capabilities and as requested.
Public Works:
Clearing of debris from roads as necessary to maintain evacuation routes.
Assist in evacuation within capabilities and as requested.
Transit Agencies:
Providing buses for temporary shelter from the elements as necessary.
Emergency transportation for those in need (coordinated by law enforcement).
Eagle County PIO Group:
Assist in dissemination of the warning.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-5
Assist with providing information at Evacuation Centers.
The Salvation Army:
Provides staffing and food to evacuees at Evacuation Centers and Shelters.
American Red Cross:
Provides Evacuation Shelters, management and staffing. Provides staffing assistance for
Evacuation Centers.
Evacuation Center Manager:
Receive assignment from Incident Command.
Provide check-in to account for those evacuated.
Provide situation information to evacuees.
Determine need to open Evacuation Shelters.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-6
Mass Care
General
This function deals with the actions that are taken to protect evacuees and other victims from the
effects of the emergency situation. These actions include providing temporary shelter, food,
medical care, clothing, and other essential life support needs to those people that have been
displaced from their homes because of an emergency or disaster threat situation.
Purpose
Mass care describes the provisions that have been made to provide disaster victims with the
appropriate services when at a mass care facility. During the post-disaster period these facilities
may be used on a long-term basis to feed, care for, and provide temporary housing to the disaster
victims whose homes have been severely damaged or destroyed or cannot return to their homes
or continue to their destinations due to weather conditions or damage to or debris on roads. Other
long-term post-disaster mass care options may include: kitchens to feed people; water supply
stations; first aid stations; temporary housing in rental units, tents, hotels/motels, and mobile
homes; hygiene facilities (portable toilets and showers); mail service, etc.
Emergency Shelters
The Eagle County Emergency Operations Plan defines an Emergency Shelter as a temporary
longer term facility which provides shelter from the elements, sanitary facilities to include
restroom and shower facilities, sleeping accommodations, food services and information
dissemination.
Situation and Assumptions
The situations requiring mass care are identical to those requiring evacuations. Some
assumptions that are relevant to mass care planning are:
People will not desire staying in an emergency shelter if there are other options available
to them.
Shelter locations should provide for families with children to be segregated from the
general shelter population.
Medical support services and supplies may be needed for functional limitation
populations to travel to and after they arrive at the shelter location.
Concept of Operations
The need to establish Emergency Shelters should be determined from the information derived
from the Evacuation Center(s).
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-7
The American Red Cross will be the lead agency in shelter management. They have the
resources, depth of service and most importantly, the agreements in place with the schools and
recreation centers which are the only facilities that meet the needs for an Emergency Shelter.
Assignment of Responsibilities
In addition to the responsibilities listed in the evacuation portion of the plan, the following
agencies have the listed responsibilities when providing Mass Care:
American Red Cross:
Opening of the facility.
Staff composition and management structure.
Provisions for registering and tracking location of each evacuee (to be able to respond to
inquiries from the evacuee’s family, track health concerns, etc.)
Specific services provided to evacuees (shelter, feeding, medical care, etc.).
Ensures each shelter receives the necessary supplies to sustain itself.
Reporting requirements.
Termination of services and closure of the facility.
Eagle County Public Health and Environment and Department of Human Services:
Provide medical and mental health support to evacuees in coordination with the
American Red Cross resources on scene.
Eagle County Animal Services:
Provides companion animal shelter services, including food, sanitation and other
necessities, preferably in a location close to the established Red Cross shelter.
Provides support for care of livestock that may have been relocated due to the incident or
event.
Coordinates the actions needed to obtain sufficient personnel to staff animal shelters, as
needed.
Ensures each animal shelter has a highly visible identity marker and sign that identifies
its location.
Coordinates with the PIO Group to facilitate dissemination of information to the public
on the location of the companion animal shelters that will be opened.
Keeps shelters open as long as necessary.
Ensures each shelter receives the necessary supplies to sustain itself.
When appropriate, terminates shelter operations and closes the facility.
EMS Agencies:
Provides medical support to evacuees.
The Salvation Army (Local):
If appropriate, provides personnel to help staff mass care facilities.
If appropriate, provides food service support to shelters.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-8
Non-profit/Public Service Organizations:
If appropriate, provide personnel to help staff mass care facilities.
Schools:
If appropriate, provides personnel to manage and staff mass care facilities.
Shelters students in school buildings when the situation warrants or when requested to do
so by the appropriate authority.
Recreation Districts:
If appropriate, provides facilities and personnel to manage and staff mass care facilities.
Law Enforcement:
Provides security at mass care facilities.
Provides traffic control during evacuee movement to mass care facilities.
Maintains order in mass care facilities.
.
Public Works:
Ensures power, water supply, and sanitary services at mass care facilities are maintained
during emergency conditions.
Public Information Group:
Makes public announcement about availability of mass care facilities and animal shelters
and their locations.
CSU Extension Service:
Develops and maintains list of local food warehouses and other sources of bulk food
stocks.
Evacuation Center Check-in
The Evacuation Check-in Form (or similar documentation) should be used to gather information
to confirm evacuation status, determine the need for evacuation shelters, gather special needs and
establish contact information in order to keep evacuee’s apprised of the status of the
situation/evacuation.
A sample Check-in sheet is included on the following page.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-9
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-10
Re-Entry Management Operations
Situation and Assumptions for Re-entry
Following a disaster, where evacuation of portions of Eagle County have occurred,
roadblocks (traffic control points) will be established restricting re-entry evacuated areas
until it has been determined by public safety agencies and damage assessment teams, that
it is safe to do so.
The following points are essential for Safety during re-entry:
The provision of minimum access on primary roads
Reestablishment of emergency services (police, fire, EMS and medical facilities).
Removing of utility hazards
Considerations for Initiating Re-entry:
That a situation has affected all or portions of Eagle County that prompted an
evacuation.
That damage is such that food, water, and/or shelter may not be immediately
available.
That damage is such that debris may restrict movement along primary road
systems.
That damage is such that electrical power, gas and or water may not be available.
That damage is such that local emergency and public communications may not be
available or significantly reduced.
That damage is such that health services, medical facilities, and medical transport
may not be available.
That law enforcement, fire, and EMS services may be hampered.
Objective of Re-Entry
The objective of post-incident re-entry management is to identify immediate needs of
affected areas and once identified, provide a systematic assessment and recovery process.
Re-Entry Procedures
There is an absolute need to provide access by clearing debris from primary roadways, to
reestablish EMS, police and fire services and, remove and secure utility hazards while
establishing a minimum of capabilities, and to assess damages in order to manage an
effective response. There is also a recognized need for emergency protection measures.
Additionally, many outside services will be needed and outside interests will desire
access.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-11
Every effort will be made to allow evacuees to return to their homes and businesses. Re-
entry to all areas evacuated will be authorized based on public safety and security
concerns, the extent of dangers, and operational requirements public safety. The decision
to establish general re-entry will be evaluated through continuous coordination among the
various municipalities, county, state and federal agencies. This information will be
announced over all available media.
The Eagle County EOC will receive assessment from all incident command organizations
to determine extent of damage and will assist with resource acquisition and management
for the re-entry process.
Public Works officials will assure that primary roads are open and bridges are without
damage.
Public Information announcements will be made regarding the re-entry by all media
Restricted re-entry to the damaged area will be at the discretion of the authority(s) having
jurisdiction.
Until access is restored for all evacuees to re-enter an area without restriction, a check-
in/badging procedure shall be used to identify those persons allowed into an evacuated
area (utility workers, homeowners, etc.) with the requirement for all such persons to
display the badge on the outer most portion of their clothing while in the evacuated area.
Public Information announcements will be coordinated through the Joint Information
System.
All requests for assistance beyond the capabilities of a municipality or district should be
channeled through the Eagle County EOC.
Re-entry will be determined by priority scheduled as listed below or at the direction of
the controlling authority.
1. Emergency Services, public works, utility and damage assessment officials
2. Resident
3. Non-resident (insurance adjusters, repair personnel, etc.).
4. Unrestricted access
Appendix H
Disaster Declaration Process
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 1
Disaster Declaration Process
Disaster Declarations steps:
Local agencies respond: Response is made by appropriate local agencies supplemented by
mutual aid from neighboring communities and volunteer agencies. If the situation exceeds the
local capabilities, they may request assistance from Eagle County.
Local Emergency/Disaster Declaration: A local municipality or special district may declare a
local disaster or an emergency by notifying the Eagle County Board of County Commissioners
(BoCC) or County Manager. The County may then choose to activate the response and recovery
components of the Eagle County Emergency Operations Plan.
Emergency Powers: The County Manager may exercise any and all powers granted by
applicable state law subsequent to issuance of the Emergency Declaration.
During the existence of a state of emergency, the County Manager may promulgate such
regulations, as he or she deems necessary, to protect life and property and preserve critical
resources. These regulations shall be confirmed at the earliest practical time by the BoCC, shall
be given widespread circulation, and shall be disseminated to the news media. These regulations
may include, but shall not be limited to powers granted by applicable state law. Specifically the
County Manager may:
Exercise emergency spending authority to the limits allowed by resolution.
Suspend the provisions of procedures for conduct of county business, if strict compliance
would in any way prevent, hinder, or delay necessary action in coping with the
emergency.
Transfer the direction, personnel, or functions of county departments for the purpose of
performing or facilitating emergency services.
Subject to any applicable legal requirements to provide compensation, commandeer or
utilize any private property if the County Manager finds this necessary to cope with the
emergency.
Direct and compel evacuation of persons from any stricken or threatened area within the
County if the County Manager deems this action necessary for the preservation of life or
other emergency mitigation, response, or recovery measures.
Prescribe routes, modes of transportation, and destinations in connection with evacuation.
Control ingress to and egress from a disaster area, the movement of persons within the
area, and the occupancy of premises therein.
Suspend or limit the sale, dispensing, or transportation of alcoholic beverages, firearms,
explosives, or combustibles within the county.
Make provisions for the availability and use of temporary emergency housing.
Waive all provisions for competitive bidding and may direct the purchasing agent to
purchase necessary supplies in the open market at not more than commercial prices.
The County Manager is authorized to exercise all powers permitted by county resolution
or ordinance and state law to require emergency services of any county officer or
employee and command the aid of as many citizens of the county as he or she deems
necessary in the execution of his or her duties. Such persons shall be entitled to all
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 2
privileges, benefits, and immunities as are provided by state law for civil defense
workers. Notwithstanding the foregoing, it is recognized that other or different terms
may be agreed to in mutual aid or other agreements among various entities which may be
in control.
State Disaster Declaration: At the onset of any major incident (even before a disaster
declaration) in Eagle County, it is necessary to contact the Colorado Office of Emergency
Management (COEM). The COEM is available 24 hours a day (303-279-8855).
An Eagle County Commissioner or the County Manager may choose to initiate a formal local
disaster declaration. Such declaration should be made with the collaboration of the County
Manager, impacted municipalities, impacted County department heads and the Emergency
Manager and as many of the Commissioner’s as are available. The declaration must be ratified by
the BoCC at either a regular or an emergency meeting within 7 days of issuance. See C.R.S. § 24-
33.5-709. All Eagle County Emergency and Disaster declarations automatically expire 30 days
after they are issued and must be renewed by the BoCC.
Why Declare a Disaster?
To authorize emergency spending measures
To gain access to TABOR emergency reserves
To qualify for certain types of federal and state disaster assistance
To activate local and inter-jurisdictional emergency plans and mutual assistance
agreements
To support the enactment of temporary emergency restrictions or controls (e.g., curfews,
price controls)
The State Responds with state resources as requested (and/or needed) by the local
government
The Colorado Office of Emergency Management, Department of Military and Veterans Affairs,
Department of Public Health & Environment, Department of Transportation, Department of
Local Affairs, Department of Public Safety, Colorado State Patrol, Department of Human
Services, Department of Agriculture, and the Department of Natural Resources are all examples
of Colorado agencies who may respond to a disaster.
The State may declare a disaster or emergency by Executive Order or Proclamation of the
governor if the governor finds a disaster has occurred or the threat of a disaster or emergency is
imminent. This frees up State TABOR reserves and Disaster Emergency funds, enables the
governor to temporarily enact or suspend State restrictions or controls, activates the State
Emergency Operations Plan, and activates the State Emergency Operations Center.
Damage Assessment. The State can request a disaster declaration from the governor with
a preliminary damage assessment (see appendix F) from the local government
submitted through the Colorado Office of Emergency Management.
The state can also perform a formal federal, state, and local preliminary damage assessment with
FEMA to determine if damage amounts may qualify for a presidential disaster request and
therefore, federal assistance.
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 3
A presidential disaster declaration and/or emergency can be requested by the governor to the
President through FEMA, based on the damage assessment, and an agreement to commit state
funds and resources to the long-term recovery.
FEMA will evaluate the request and recommend action to the White House based on the
disaster damage assessment, the local community and the state’s ability to recover.
The President approves the request or FEMA informs the governor it has been denied.
The decision process could take a few hours or several weeks depending on the nature
of the disaster.
Note: The difference between a disaster declaration and an emergency declaration is that an
emergency can be declared even though there is no disaster. An example would be the Summit of
the Eight or World Youth Day. Additional resources were requested and the State Emergency
Operations Plan was activated. Also, an emergency declaration is generally of lesser scope and
impact than a major disaster declaration.
Federal Disaster Declaration:
Declaration Types: There are two types of Declarations provided for in the Robert T. Stafford
Disaster Relief and Emergency Assistance Act (Stafford Act): Emergency Declarations and
Major Disaster Declarations. Both declaration types authorize the President to provide federal
disaster assistance. However, the cause of the declaration and type and amount of assistance
differ.
Emergency Declarations: An Emergency Declaration can be declared for any occasion
or instance when the President determines federal assistance is needed. Emergency
Declarations usually supplement state and local efforts in providing emergency services,
such as the protection of lives, property, public health, and safety, or to lessen or avert the
threat of a catastrophe in any part of the United States. The amount of emergency
assistance is capped at $5 million per single event. If additional assistance is needed, the
President must report to Congress.
Major Declaration: The President can declare a Major Disaster Declaration for any
natural event, including any hurricane, tornado, storm, high water, wind-driven water,
tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or
drought, or, regardless of cause, fire, flood, or explosion, that the President believes has
caused damage of such severity that it is beyond the combined capabilities of State and
local governments to respond. A major disaster declaration provides a wide range of
Federal assistance programs for individuals and public infrastructure, including funds for
both emergency and permanent work.
Assistance Available for Major Declarations: Not all programs, however, are activated for
every disaster. The determination of which programs are activated is based on the needs found
during damage assessment and any subsequent information that may be discovered. FEMA
disaster assistance falls into three general categories:
Individual Assistance - aid to individuals and households;
Public Assistance - aid to public and tribal (and certain private non-profit) entities for
certain emergency services and the repair or replacement of disaster damaged public
facilities; and
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 4
Hazard Mitigation Assistance - funding for measures designed to reduce future losses
to public and private property. Some declarations will provide only individual assistance
or only public assistance. Hazard mitigation opportunities are assessed in most situations.
FEMA manages federal response and recovery efforts following any national incident. FEMA
also initiates mitigation activities, works with state and local emergency managers, and manages
the National Flood Insurance Program. FEMA became part of the U.S. Department of Homeland
Security on March 1, 2003.
NOTE: The Disaster Mitigation Act of 2000, 44 CFR; 201.6, provides grants for
implementation of both pre and post disaster mitigation projects through the FEMA
Hazards Mitigation Grant Program (HMGP). A current FEMA approved hazard
mitigation plan is required in order to be eligible to receive HMGP funds.
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 5
Disaster / Emergency Declaration
WHEREAS, Eagle County has suffered serious damage to roads, bridges, homes,
businesses, and other public and private facilities caused by _________________, which
occurred on _______________; and [Include sufficient detail concerning the nature of
the disaster or emergency and the area threatened]
WHEREAS, the cost and magnitude of responding to and recovering from the
impact of the ensuing event is far in excess of the county’s available resources;
and[Include as much detail as is available concerning the conditions, magnitude of
damage and the like]
WHEREAS, pursuant to C.R.S. § 24-33.5-709(1) “A local disaster may be
declared only by the principal executive officer of a political subdivision. It shall not be
continued or renewed in excess seven days except by or with the consent of the
governing board of the political subdivision”; and
WHEREAS, “The effect of a declaration of local disaster emergency is to
activate the response and recovery aspects of any and all applicable local and
interjurisdictional disaster and emergency plans and to authorize the furnishing of aid and
assistance under such plans.” C.R.S. § 24-33.5-709(2).
NOW, THEREFORE, BE IT DECLARED by the County Manager of Eagle
County, Colorado:
THAT, it is hereby determined and declared that [this to be an
emergency/disaster area etc…].
THAT, this Declaration shall be promptly filed with the Eagle County Clerk and
Recorder and with the Colorado Office of Emergency Management.
THAT, this Declaration is necessary for the public health, safety and welfare of
the citizens of the County of Eagle, State of Colorado.
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 6
DECLARED this ____ day of _______________, 20__ AT EAGLE COUNTY,
COLORADO AT ___.M.
Eagle County, Colorado
By and through its County Manager
By:____________________________________
County Manager
NOTE: Supply two (2) copies to OEM -
9195 East Mineral Avenue, Suite 200
Centennial, Colorado 80112
Fax: 720-852-6750
OEM will forward one (1) copy to the
Governor’s Office. File with the Clerk and Disseminate to the Public
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 7
Commissioner _______moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 20__-____
RESOLUTION DECLARING A CONTINUATION OF DISASTER OR
EMERGENCY DECLARATION
WHEREAS, Eagle County suffered serious damage to roads, bridges, homes,
businesses, and other public and private facilities caused by _________________, which
occurred on _______________; and[Include sufficient detail concerning the nature of the
disaster or emergency and the area threatened][Identify if this is a ratification of and
continuation of prior County Manager declaration pursuant to C.R.S. 24-33.5-709]
WHEREAS, the cost and magnitude of responding to and recovering from the
impact of the ensuing event is far in excess of the county’s available resources;[Include
as much detail as is available concerning the conditions, magnitude of damage and the
like]
WHEREAS, pursuant to C.R.S. § 24-33.5-709(1) “A local disaster may be
declared only by the principal executive officer of a political subdivision. It shall not be
continued or renewed in excess seven days except by or with the consent of the
governing board of the political subdivision”; and
WHEREAS, “The effect of a declaration of local disaster emergency is to
activate the response and recovery aspects of any and all applicable local and
interjurisdictional disaster and emergency plans and to authorize the furnishing of aid and
assistance under such plans.” C.R.S. § 24-33.5-709(2).
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Eagle County, Colorado:
THAT, the Eagle County Board of County Commissioners determines and
declares [an emergency, or continuing emergency/disaster this to be a disaster area
etc…]
THAT, this Resolution and Declaration shall be promptly filed with the Eagle
County Clerk and Recorder and with the Office of Emergency Management.
THAT, this Resolution and Declaration is necessary for the public health, safety
and welfare of the citizens of the County of Eagle, State of Colorado.
May 2018 Appendix H
Eagle County Emergency Operations Plan
Page 8
MOVED, READ AND ADOPTED by the Board of County Commissioners of
the County of Eagle, State of Colorado, this ____ day of _______________, 20__.
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
ATTEST:
____________________________ By: ______________________________
Clerk to the Board of County Commissioners
Chair
______________________________
Commissioner
____________________________
Commissioner
Commissioner ____________________ seconded adoption of the foregoing resolution.
The roll having been called, the vote was as follows:
Commissioner ______________
Commissioner ______________
Commissioner ______________
This resolution passed by __________________ vote of the Board of County
Commissioners of the County of Eagle, State of Colorado.
NOTE: Supply two (2) copies to OEM -
9195 East Mineral Avenue, Suite 200
Centennial, Colorado 80112
Fax: 720-852-6750
OEM will forward one (1) copy to the
Governor’s Office. File with the Clerk and Disseminate to the Public
Appendix I
Mass Casualty Incident Plan
May 2018 - Appendix I
Mass Casualty Incident Plan
Page 1
PURPOSE
To provide a coordinated response to mass casualty incidents within Eagle County in order to assure
rapid, efficient and effective Emergency Medical Services (EMS) triage, treatment, and transportation
regardless of jurisdictions or agencies involved.
SCOPE
The Eagle County Mass Casualty Incident Plan was developed by personnel responsible for various
aspects of the emergency response to a multi-casualty incident. The Plan is a component of the Eagle
County Emergency Operations Plan and as such covers the response to all Mass Casualty Incidents (MCI)
that occur within Eagle County. For the purpose of this plan an MCI is defined as an incident where the
number of patients exceeds the immediately available resources.
AUTHORITY
Authorities and regulations relevant to this plan are found in Colorado Revised Statutes Title 25, Article
3.5 - cited as the “Colorado Emergency Medical and Trauma Services Act”.
SITUATIONS AND ASSUMPTIONS
Situations that could result in an MCI include:
Major motor vehicle accidents
Mass transit accidents (bus, aircraft, railroad)
Incident during a mass gathering event
Urban and residential fires
Hazardous materials incidents
Construction and/or industrial accidents including building collapses with multiple victims
Natural disasters
Healthcare facility or other evacuations
Acts of terrorism or civil disobedience
Any other incident that overwhelms the capabilities of local emergency response agencies
Assumptions:
There will be occasions where an incident generates more patients than the local EMS system can
accommodate from the on scene treatment, transportation and the definitive care standpoint.
The EMS System is comprised of trained community members basic life support responders,
advance life support responders, ambulance service providers and definitive care facilities.
The Ambulance service provider having jurisdiction will be the lead response agency for an MCI
event.
Medical response is time critical. Rapid response is essential at all levels of government.
In an MCI situation, the goal will be to do the greatest good for the greatest number. Patient triage
will be conducted to prioritize treatment and transportation decisions.
Mutual Aid is requested when needed and provided when available.
May 2018 - Appendix I
Mass Casualty Incident Plan
Page 2
EMS includes both public and private medical resources that need to operate in a coordinated
manner for maximum effectiveness.
Eagle County is host to frequent events and situations that create the potential for an MCI.
During a major disaster, large numbers of injured, ill, and worried well persons are likely to
converge to medical and health care facilities in or near affected areas.
During any MCI event, normal calls for EMS services will continue and resource must be
dedicated for that purpose.
CONCEPT OF OPERATIONS
Incidents will be managed under the principles and practices of the National Incident Management
System (NIMS), including the use of the Incident Command System (ICS).
The organizational structure will expand and contract as the needs of the incident warrant.
Requests for resources from the incident will be ordered utilizing the ICS and single point
ordering.
An event will be created in EMResources to alert regional medical facilities and mutual aid
partners of the incident.
The Eagle County Emergency Operations Center (EOC) will be activated at the appropriate level
for all MCI events (Appendix B).
Incident information will be transferred between organizational elements and between the field
and supporting communications centers in a timely fashion.
First responders will utilize the Simple Triage and Rapid Transport method of triage.
Mutual aid resource should be requested as soon as the scope of the situation is identified as
exceeding the capabilities of available resources.
First responders should utilize all available medical facilities, i.e., urgent care, out of county
hospitals, when appropriate. They should also consider the fact that if this is an infrastructure
event, some hospitals may be offline due to damage. EMResources should be utilized to identify
appropriate available patient receiving facilities.
ASSIGNMENT OF RESPONSIBILITIES
Public Safety Answering Point:
Alert and Notification appropriate Personnel.
Ambulance Agency Having Jurisdiction:
Designate Incident Commander (represented to Unified Command organization).
Implement agency MCI protocols.
Once MCI event is determined, request EMResource notification.
Provide Triage, Treatment and Transportation Services.
Area Trauma Centers:
May 2018 - Appendix I
Mass Casualty Incident Plan
Page 3
Implement internal MCI protocols.
Update “bed count” status in EMResourse.
Request surge capacity as appropriate.
Fire Agency Having Jurisdiction:
Provide representation to Unified Command as appropriate.
Mitigate hazards as appropriate.
Provide EMS resources.
Law Enforcement Agency Having Jurisdiction:
Provide representation to Unified Command as appropriate.
Provide scene security.
Provide any necessary investigation.
Emergency Management:
Activate EOC at appropriate level.
Support incident with resource management.
Facilitate state and federal assistance as necessary.
DIRECTION, CONTROL, AND COORDINATION
All personnel involve in an MCI incident will operate within the scope of their training, certification,
assignment and under their own agencies policies and medical direction and protocols. The NIMS
standards will be followed for command and management functions to include Incident Command,
Multiagency Coordination and Public Information. The Eagle County EOC and Joint Information Center
should be activated for all MCI events.
COMMUNICATIONS
The nature of an MCI event requires multiple agencies and usually resources from outside of Eagle
County. All MCI events should utilize the Eagle County Incident Radio Communications Plan for Type 3
incidents on all MCI events.
Appendix J
Public Health Plan
May 2018 - Appendix J
Public Health Plan
Page - 1
PURPOSE
To provide the basic concepts, policies and procedures, and assign roles in providing a coordinated
response to incidents within Eagle County that have a public health and/or medical impact.
SCOPE
This appendix serves as the unifying public health document for Eagle County. This plan is designed to
prepare Eagle County, both public and private organizations, to respond to incidents that have a public
health and medical impact. With the need for a coordinated system of response among all entities, this
appendix builds upon and incorporates the use of the National Incident Management System (NIMS), the
Incident Command System (ICS), and the development of Emergency Support Function-8 (ESF#8)
Public Health and Medical Services Plan. As such, this document outlines the roles and responsibilities,
procedures, and organizational relationships of government agencies and private organizations when
responding to and recovering from the public health and medical consequences of an event.
AUTHORITY
Authorities and regulations relevant to this plan are found in Colorado Revised Statutes (C.R.S.) Title 25,
Article 1.5 Powers and Duties of the Department of Public Health and Environment, Article 3.5
Emergency Medical and Trauma services, Article 4 Disease Control, Article 6.5 Environmental Control,
Article 7 Air Quality Control, Article 8 Water Quality Control, and Article 15 Hazardous Waste.
SITUATIONS AND ASSUMPTIONS
Situations that could result in a public health or medical impact include:
Large scale communicable disease outbreak
HazMat incident
Biohazard/Biochemical event/threat (Terrorist attack)
Natural disasters (Floods, Wildfires, Blizzards, etc.)
Assumptions:
The Public Health and Medical System includes both public and private organizations that
respond to the public health and medical consequences of disasters.
The phrase ‘medical needs’ includes those associated with mental health, behavioral health, and
substance abuse considerations of incident victims and response workers.
Public Health and Medical System services also include the medical needs of people with
disabilities and other access and functional needs described in the Pandemic and All-Hazards
Preparedness Act and in the National Response Framework (NRF) Glossary, respectively. It
includes a population whose members may have medical and other functional needs before,
during, and after an incident.
Emergencies or disasters may occur across County or State lines that would require collaboration
in coordinating a response.
May 2018 - Appendix J
Public Health Plan
Page - 2
CONCEPT OF OPERATIONS
The overall goal of emergency/disaster public health operations is to minimize loss of life and human
suffering, prevent disease and promote optimum health for the population by controlling public health
factors that affect human health, and by providing leadership and guidance in emergency/disaster public
health-related activities.
The overall objectives of emergency/disaster public health operations are to:
Provide preventive health services and control disease outbreaks.
Conduct rapid disease surveillance activities.
Issue public health advisories (water, air, food, soil).
Respond to public health related incidents/events.
Coordinate health-related activities among other local public and private response agencies or
groups.
Develop and execute recovery plan; assist in recovery planning.
Establish procedures for activation and termination of this appendix.
In accordance with the principles of the ICS and NIMS, the response to an emergency or disaster is
managed by Eagle County. Overall priorities, in order of importance, are to address: (1) life-threatening
situations, (2) injury to persons; (3) protection of health and environment; and (4) safety of property.
DIRECTION, CONTROL, AND COORDINATION
Eagle County Public Health and Environment (PH) is the public health organization that serves all of
Eagle County inclusive of each municipality. PH is responsible for providing public health services
during the response and recovery phases of a public health emergency or disaster. PH works to prevent
epidemics and the spread of disease, protect against environmental hazards, prevent injuries, promote and
encourage healthy behaviors, respond to disasters and assist communities in recovery, and to assure the
quality and accessibility of health services throughout Eagle County. Stakeholders are involved in a wide
spectrum of activities involving public health, environmental health, emergency medical services (EMS),
and health care providers. The Colorado Department of Public Health and Environment (CDPHE) is the
lead state agency for ESF-#8
EMS are provided by the Eagle County Paramedic Services and various fire service agencies in the
County in coordination with medical care facilities. In support of the large scale emergency response, PH,
EMS, and medical facilities may send staff to assist at the County EOC and fill positions in the ESF #8
Function to provide a coordinated response effort.
ASSIGNMENT OF RESPONSIBILITIES
Public Health Agencies
Designate Incident Commander (represented to Unified Command organization)
Implement agency public health emergency operation plans and protocols
Epidemiology and disease surveillance
May 2018 - Appendix J
Public Health Plan
Page - 3
Mass prophylaxis and disease prevention
Outbreak management and disease containment
Pharmaceuticals and Strategic National Stockpile Reception and Distribution
Coordinates the procurement, allocation and distribution of public health resources required to
support emergency/disaster public health operations
Disseminate information and guidance vital to the emergency response efforts of disasters
(including bioterrorism) via Health Alert Network alerts to local health care and public safety
professionals
Vital statistics
Environmental Health Agencies
Consumer Protection
Hazardous materials relative to public health and safety
Vector control
Water and air advisories
Emergency Medical Services
Emergency medical care and transport
Area Hospitals and Medical Providers
Emergency and other medical care
Surge capacity
Mental Health Agencies
Mental health surveillance
Mental health services
Coroner
Fatality management
Emergency Management
Activate EOC at the appropriate level
Support incident with resource management
Facilitate State and Federal assistance as necessary
COMMUNICATIONS
Inter-jurisdictional and inter-agency coordination will be conducted through the Incident Command Posts,
EOCs, County, municipalities and special districts utilizing available communication equipment and
infrastructure (e.g. WebEOC, EMResources).
Situational awareness will be supported through data-sharing systems to expedite the transfer of
information regarding the status of the incident and provider operational capacities to meet demands of
the event. Activation, coordination and use of the Joint Information Center (JIC) will be initiated as soon
as possible following an incident.
May 2018 - Appendix J
Public Health Plan
Page - 4
The JIC will function to coordinate information to the media for public consumption. Information
released to the public regarding the incident will be cleared by PH, EMS, and the Policy Group as
appropriate.
Communications and Warning Systems
Eagle County participates in the Colorado Digital Trunked Radio System (DTRS) which is the primary
radio system (800 MHz radio) for coordinating the emergency response to an emergency/disaster. DTRS
is overseen by the Consolidated Communications Network of Colorado with resource in the Eagle County
owned and operated by the Eagle County.
Eagle County is served by two Public Safety Answering Points (PSAP’s), the Vail Public Safety
Communications Center and the Pitkin County Regional Emergency Dispatch Center. Both PSAP’s have
the ability to access redundant warning systems as outlined in Appendix L of the Eagle County EOP.
Talk-groups
County agencies have been assigned their own talk groups. Mutual aid talk groups provide the ability for
various agencies to talk to each other.
Back-Up Communications
Telephones, faxes, and wireless systems will be utilized when available
Amateur radio operators may be called upon for back-up communications at the scene(s),
hospitals, clinics, field treatment sites, and other locations as necessary
Appendix K
County Animal Response Team Plan
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -2
Eagle County Animal Emergency Response
Purpose
This plan provides a collaborative framework for prevention, protection, preparedness, response
and recovery efforts related to management of companion animals, livestock, and other animals
during emergency events.”
Scope
This plan addresses emergency management issues for Eagle County related to
companion, service/assistance animals, police or search and rescue animals, livestock and
other animal species, including:
1. Multi-agency coordination and planning
2. Resource management
3. Communications and public information
4. Mission essential tasks pertaining to animal response:
a. Rapid needs assessment
b. Animal evacuation
c. Transportation of animals and animal support materials
d. Animal sheltering
e. Animal food and water
f. Animal control/stray management
g. Animal search and rescue
h. Veterinary medical care and services
i. Animal decontamination
j. Animal disease management
k. Zoonotic disease management
l. Animal mortality management
m. Animal/owner reunion and recovery
5. Volunteer and donations management
6. Public outreach
7. Training and preparedness
8. Worker/volunteer health and safety
Situation
Authorities:
o ‘‘Pets Evacuation and Transportation Standards Act of 2006’’. Section 613, subsection
(g), of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C.
5196b) “In approving standards for State and local emergency preparedness operational
plans pursuant to subsection (b) (3), the Director shall ensure that such plans take into
account the needs of individuals with household pets and service animals prior to, during,
and following a major disaster or emergency’’.
o Colorado Disaster Emergency Act, C.R.S. § 24-33.5-705 creates the Colorado Office of
Emergency Management and C.R.S. § 24-33.5-707 charges each political subdivision
with creation of a local emergency management agency.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -3
o The Colorado Department of Agriculture, Division of Animal Industry has statutory
authority related to animal health (Livestock Health Act/State Veterinarian C.R.S. § 35-
50-101 et. seq.), in the prevention of animal cruelty and neglect (Colorado Bureau of
Animal Protection/Animal Protection Act, C.R.S. § 35-42-101 et. seq. ), the regulation of
companion animal industry (Pet Animal Care and Facilities Act, C.R.S. § 35-80-101 et.
seq.) and the supervision of branded livestock identification, movement and ownership
issues (Colorado State Board of Stock Inspection Commissioners, C.R.S. § 35-41-100.3
et. seq.).
o The Colorado Department of Public Health and Environment (multiple sections under
Title 25, C.R.S.) has authorities related to public health that will intersect with animal
health and local jurisdictional public health authorities.
Activation:
o This plan will be activated when a local incident commander identifies the need for the
Eagle County Animal Response Team (ECART).
o The ECART mission coordinators will be notified by the Vail Public Safety
Communications Center (VPSCC).
o The ECART Mission Coordinator will authorize activation to a response team as
necessary.
o Team members will respond to the designated check-in location for briefing and
assignment.
Planning Assumptions
Prioritized concerns for emergency management include:
1. Life safety for people
2. Protection of property (with animals considered by many families and individuals as
their highest property priority)
3. Protection of the environment
Inability to evacuate animals is a leading cause of evacuation failure in disasters.
Failure to evacuate may both endanger citizens and the emergency responders who attempt to
protect those citizens.
The American’s Disabilities Act mandates that service animals must be treated as an
extension of a disabled person and must receive all needed services.
Consideration for the care of search and rescue and law enforcement animals shall be
incorporated this plan.
While most owners of pets and livestock will take reasonable steps evacuate, shelter and
provide for their animals, others cannot or will not take adequate actions for the protection of
their animals due to many reasons as follows: senior citizens, limited mobility, large numbers
of animals in their possession, language or cultural barriers.
Some state agencies such as Colorado Division of Wildlife or Colorado Department of
Agriculture may have certain statutory responsibilities and local emergency plans must be
executed in cooperation with those agencies
Animal populations should be estimated for each jurisdiction. An acceptable working
number for Eagle County is:
The Estimated number of households with companion animals in Eagle County
16,400. The number of dogs, cats, and pet birds is approximately 18,000.
Other pets are harder to calculate but will include significant number of rabbits,
rodents, ferrets, reptiles (snakes, lizards and turtles), amphibians, fish and other
species.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -4
Livestock: CSU Extension Service should be helpful in estimating the numbers of
equids (horses, ponies, mules and donkeys), Camelids (llamas, alpacas and vicunas),
poultry, “backyard/non-commercial” livestock, and commercial livestock.
Concept of Operations
County Animal Response Team (CART) Program
o The ECART program is a network of community animal agencies, organizations,
businesses and volunteers organized to assist the county/community in addressing animal
issues during emergencies. The ECART program will assist the county through:
Planning assistance
Acquisition of equipment and supplies
Training
Participation in exercises
Community preparedness outreach
Response
Recovery
o Eagle County Animal Control, Eagle County Humane Society and CSU Extension
Service will serve as the lead agencies in the development and supervision of the ECART
program and serve as the primary contact for ECART network resources by the local
emergency operations center and incident command.
o The ECART program will coordinate with other CART programs within the Northwest
All-Hazards Emergency Management Region (NWAHEMR) and the Colorado
Veterinary Medical Foundation’s Animal Emergency Management Program (AEMP)
concerning planning, training, outreach and resource mobilization.
Command and management:
o Incident command: All animal response resources will be mobilized into the incident
command system authorized for response to the event. Self-deployment of unauthorized
resources will not be allowed as part of this plan.
o Multi-agency Coordination: Community animal resources will be coordinated through
the ECART liaison to the county emergency operations center in accordance with this
plan.
Communications
o The County Emergency Operations Center (EOC) will include an ECART liaison under
Emergency Support Function # 11 (ESF#11) Agriculture and Natural Resources when
animal issues are a significant element of an emergency.
o The lead agency will coordinate with incident command and county agencies to establish:
Appropriate radio communications as necessary with ECART response groups
during an incident.
Appropriate telephone, Internet, or direct communications with ECART support
groups (sheltering, etc.)
o CART affiliated organizations will maintain appropriate contact with incident command
and the county EOC through the lead agency.
Public information and warning pertaining to animal issues
o All incident information will be communicated to the public through the Joint
Information Center in coordination with both the Incident Command and the Eagle
County EOC.
Animal mission essential tasks
(See the attached matrix to identify lead and support entities for each mission area)
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -5
Rapid needs assessment
o After an incident, animal care and production resources must be assessed for damage,
including:
Veterinary hospitals
Animal shelters
Feed, agricultural supply, kennel, retail and other support facilities
o The ECART team, with CSU Extension Service acting as an liaison, will work with the
Eagle County Damage Assessment Team to assist the County EOC in obtaining damage
assessments.
Animal evacuation and transportation:
o Public transportation will allow service animals and properly secure companion animals
accompanying their owners to be transported with their owners during an evacuation.
o When possible, the dispatch for companion animal transport should be coordinated with
dispatch for human transport in order for animals to be evacuated to the same locations as
their owners.
o Animal transportation resources should be mobilized, provided identification and staged
to an appropriate location to support the movement of companion animals and livestock.
o Identify lead and support entities for animal evacuation and transportation
Animal sheltering:
o Emergency shelters for citizens will provide sheltering services for service animals in the
possession of disabled persons.
o ECART will identify potential animal sheltering locations, including:
Animal sheltering locations in proximity to American Red Cross sheltering
locations and other sheltering sites that will enable owners to help care for their
own animals.
Existing animal housing facilities that might be used during a disaster (animal
shelters, kennels, veterinary hospitals, etc.)
Additional facilities that might be used for sheltering livestock and companion
animals (fairgrounds, warehouses, etc.)
o ECART will acquire needed equipment and supplies for emergency animal sheltering and
provide necessary training for ECART personnel (including “just in time training).
o Eagle County Animal Services will be the lead agency for animal sheltering with the
Eagle County Humane Society functioning as a support agency.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -6
Animal food and water:
o Providing animal feed and water to pets, livestock and other animal populations
sheltering in place in areas impacted by a disaster
o CSU Extension Service will be the lead agency for animal feed and water with Eagle
County Public Works and Fire agencies functioning in support roles.
Animal control/stray management:
o Basic animal control functions should be maintained during disasters to the extent
possible. Such functions include:
Responding to public reports related to stray animals or animal problems
Animal bites
Collection of stray animals
o Eagle County Animal Services will be the lead agency in Animal Control/Stray
Management.
Animal search and rescue:
o Only qualified and credentialed animal rescue personnel should be allowed to enter the
disaster site to perform animal search and rescue operations.
o Animal search and rescue personnel will need to support evacuation, allowing rescued
people to evacuate with their animals whenever possible.
o Technical Animal Rescue (TAR) is defined as utilizing special equipment and techniques
to extract animals (including livestock) from hazardous circumstances such as vehicular
accidents, swift water, flood water, ice, collapsed buildings and other difficult situations.
TAR teams should be fully trained and equipped and credentialed. TAR teams may need
to be mobilized from outside the County by contacting the Colorado Emergency
Operations Center (EOC) at 720-852-6656 during activations, AEMP at 720-218-4692 or
the Colorado Office of Emergency Management Duty Officer at 303-279-8855.
Wildlife management:
o Wildlife issues are under the statutory authority of the Colorado Parks and Wildlife
(CPW).
o Local jurisdictional authorities and ECART shall coordinate with CPW on the
management of wildlife issues during disasters.
Veterinary medical care and services will be needed for the following:
o Care of injured or ill animals.
o Triage of animals recovered during animal search and rescue operations.
o Veterinary care and infection control programs at animal sheltering sites.
o Coordination with public health on zoonotic disease management.
o Animal disease management including emergency prescription assistance.
Animal decontamination capabilities are needed where:
o Citizen decontamination is needed and companion animals accompany those citizens.
o Animal SAR teams remove animals from a hazardous site.
o Animal disease management requires decontamination of animals prior to movement.
o The Regional Hazardous Material Association of Eagle County will be the lead agency
for animal decontamination.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -7
Animal disease management:
o Animal disease management may include both emergencies involving foreign animal
diseases (economically significant animal diseases not found in the USA) or emergency
outbreaks of zoonotic (infecting both people and animals) diseases.
o Animal disease management may involve multiple authorities, including federal, state
and local jurisdictions such as the Colorado Department of Agriculture State
Veterinarian and CDPHE Public Health Veterinarian.
o Sub-tasks within animal disease management include:
Clinical diagnosis & laboratory confirmation
Quarantine/enforcement
Surveillance
Epidemiology (tracing back and forward)
Appraisal and government indemnity payments
Mortality management
Decontamination
Movement permits & compliance agreements
Biosecurity & producer education
Mental health support for citizens impacted emotionally and economically
Public outreach
Repopulation and recovery
Animal mortality management:
o Mortality management may include:
Euthanasia of injured or diseased animals or animals exposed to foreign animal
diseases.
Management of carcasses of dead animals secondary to disease or disaster.
Animal/owner reunion and recovery:
o Identification and tracking systems for displaced animals.
o Lost & found data management, including Web-based information when needed
o Transportation of pets and livestock to their original locations.
o ECART participation in long-term recovery efforts and un-met needs committee.
Volunteer, resource and donations management pertaining to animal response
Volunteer management:
o The ECART lead shall be responsible for developing a volunteer management system in
cooperation with the Eagle County Emergency Manager.
o Self-mobilization of volunteers without such a request will not be allowed.
Pre-credentialing and training standards:
o These training standards will be applicable to:
Volunteers affiliated with ECART directly
Supervisory personnel from affiliated organizations that may be supervising
ECART volunteers during emergency situations.
Volunteers that want to be available for mobilization to another jurisdiction
through the CO Veterinary Medical Reserve Corps (COVMRC) and inter-
jurisdictional mutual aid agreements.
o ECART basic training standards will include:
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -8
IS-100 Incident Command Systems.
IS-700 National Incident Management System.
CO CART Introductory Training: Awareness level training available through
AEMP.
o Additional training recommended for supervisory personnel includes:
IS-10a and IS-11a: FEMA Animal in Disaster independent study modules.
IS-111: Livestock in Disasters (FEMA Independent Study).
IS-200: Incident Command System.
o Persons completing a CART volunteer agreement, a background check through the Eagle
County Sheriff’s Office and signing a volunteer agreement with the county will be issued
an ECART name badge for identification as an ECART responder.
Resource management:
o ECART will compile a list and contact information for county animal and
agricultural resources. This list will help provide information on available
resources as well as an inventory of resources that need to be evaluated during
damage assessment operations.
o Any animal or agricultural resources that can be typed using NIMS resource
typing standards will be included them into the Colorado State Resource
Mobilization database (Colorado Connect) by Eagle County Emergency
Management.
o Additional resources that are not “typed” should be listed separately in a manner
useful to the ECART liaison at the local EOC.
o During emergencies, requests for additional resources should be routed through:
Incident command
The Eagle County EOC
o Mutual aid with other counties
o Aid from the state through the Colorado Multi-Agency
Coordination Center (MACC)
o Aid from Federal agencies and national non-governmental
agencies through the Colorado MACC.
Donations management
o All requests for donations by the ECART or ECART affiliated organizations will
be processed through the Donations Management Team at the county EOC.
o All public information releases requesting donations should be routed through the
Joint Information Center and coordinated with both the incident command and
County EOC.
Preparedness
Public outreach
Citizen preparedness:
o Citizen preparedness outreach activities for the county should include messages
encouraging owners to include pets and livestock within their family emergency
plan.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -9
o ECART programs will coordinate outreach actions with Eagle County Emergency
Management, the American Red Cross and messages from other voluntary
organizations.
Business contingency planning for animal and agricultural facilities:
o ECART affiliated organizations that operate animal facilities will develop basic
business emergency contingency plans for those facilities, including evacuation,
shelter in place, and basic business continuity elements.
o ECART should encourage all animal and agricultural facilities within the county
do develop basic business emergency plans.
o ECART should identify high risk facilities such as, large agricultural production
operations, and large boarding facilities for pets/horses and these facilities should
be considered when doing a rapid needs assessment after an incident.
Training and exercises
The ECART network and affiliated organizations should provide periodic training for
individual volunteers and organizations.
The ECART network will be asked by emergency management to participate in all
appropriate emergency training and exercises.
The lead agencies will work to ensure that ECART representatives are present at all
appropriate planning meetings and emergency exercises.
Organizational Summaries:
For each applicable organization provide:
Name of organization.
Responsibilities for which the organization provides a lead role or support role.
Eagle County Animal Services Responsibilities:
Lead agency for County Animal Response Team development and coordination.
Shared lead with CSU Extension Service for coordination of rapid needs assessments.
Support agency for the evacuation and transportation of livestock.
Lead agency for the evacuation and transportation of companion and other animals.
Support agency for the sheltering of livestock.
Support agency for the sheltering of companion and other animals.
Shared lead with CSU Extension Service on the provision of emergency animal feed and
water.
Lead agency for animal control and stray management operations.
Lead agency for animal search and rescue operations.
Support agency for the coordination of veterinary medical care.
Support agency for wildlife management.
Support agency for animal decontamination.
Support agency for animal disease management.
Lead agency for animal/owner reunion and recovery efforts.
Unified lead with the County EOC Donations Management Team for volunteer and donations
management.
Support agency for communications and public information.
Support agency for training and exercises.
Support agency for preparedness and outreach efforts.
May 2018 Appendix K
Eagle County Emergency Operations Plan
Page -10
Attachment 1: Concept of Operations: summary matrix for Eagle County
L = Lead organization
U = Unified Lead
S = Supporting
Functions
Agencies Rapid needs assessment Evacuation/transportation: Livestock Evacuation/transportation: Companion and other animals Sheltering: Livestock Sheltering: Companion/other animals Animal food and water Animal control/stray management Animal search and rescue Wildlife management Veterinary Medical Care Animal decontamination Animal disease management Animal mortality management Animal/owner reunion and recovery Volunteer and donations management Communication/Public information Training and exercises Preparedness/outreach Emergency Management S S S S S S S L L L
EOC1 Donations Mgmt Team S U
American Red Cross S S S S S S
Animal Services U S L S S U L L S S S S L U S S S
Boarding Kennels S S S
CERT2 (potential roles) S S S S S S S S S
Chamber of commerce/business
community
S S
County fairgrounds S U S
CSU Extension Service U L U S U S S S S S S
CO Parks and Wildlife S S L S S
CO Department of Agriculture S S S S L S
CO Veterinary Medical
Foundation- Animal Emergency
Management Program
S S S S S S S S S S S S S
CO Brand Inspector S S S S S S S
Fire Department(s) S
Environmental health/land fill S S S
Law enforcement/sheriff S S S S S S S S S S
Livestock association(s) and
individual producers
S S S S S S S
Joint Information Center/PIO3 S S S S
GIS 4 S S S S S S
Public Health S S S S S S S U S L S
Public Works/facilities S S S S
Search & Rescue S S S S
Veterinary Community S S S S S S S S S L U S S S S S
VOAD5 or equivalent orgs S S S S S S
All designations are provided as an example and will vary with each jurisdiction
1 EOC = Emergency Operations Center 2 CERT = Community Emergency Response Team (Citizen Corps) 3 PIO = Public Information Officer 4 GIS = Geographic information systems 5 VOAD = Voluntary Organizations Active in Disaster (local, state, and national)
Appendix L
Public Information
and
Warning Plan
May 2018 - Appendix L
Public Information and Warning
Page -1
PUBLIC INFORMATION AND WARNING
Purpose
To provide accurate, coordinated, consistent, timely and easy to understand information about an
impending emergency through a variety of information and warning systems to enhance the
well-being of the community before, during and after the emergency.
Scope
This annex to the Eagle County Emergency Operation Plan serves to describe the roles and
responsibilities of various agencies who contribute to the processes of providing public
information and warnings to the citizen and visitors of Eagle County, Colorado.
Authorities
Pursuant to Colorado Revised Statutes, Title 29, Article 11, and in accordance with the
Intergovernmental Agreement Concerning the Implementation of an E911 Telephone Service
entered into on January 14, 1991, and most recently revised August 30, 2005, between Eagle
County, the towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail along with the Eagle
County Health Service District, Western Eagle County Ambulance District, Greater Eagle Fire
Protection District and Gypsum Fire Protection District, which created an “Emergency
Telephone Service Authority”.
The Eagle County Board of County Commissioners through the appointment of an “Emergency
Telephone Service Authority Board” collects fees from a telephone surcharge and provides the
funding and oversight of the 9-1-1 and public warning systems.
Assumptions
Public Information
Citizens have the responsibility to prepare themselves and their families to cope with
emergencies and to manage their affairs in ways that will aid in managing emergencies.
Eagle County governmental entities will assist people in carrying out these
responsibilities by providing public information and instructions before, during and after
emergencies.
Eagle County has established a Joint Information System to be used to gather, analyze,
produce, and disseminate information in the event of a threat or disaster affecting the
County.
Public Information Officers from all agencies may be called upon to assist the Joint
Information System during an emergency.
A Joint Information Center will be established during a high-visibility or high severity
incident to serve as the central contact point for all news media and to coordinate all
incident-related public information activities in order to provide consistent and
coordinated release of information. All agencies including non-government organizations
May 2018 - Appendix L
Public Information and Warning
Page -2
releasing information concerning their emergency actions will coordinate through the
EOC or the Joint Information Center.
Eagle County agencies will ensure that emergency information is transmitted to the
public providing at a minimum the following information:
o The nature of the emergency
o The location of the emergency
o How the emergency can affect them
o What protective action to take
o Where to get help
o Approximately when the situation is expected to be remedied
The County will use its best efforts to release timely and accurate emergency information
to the public concerning emergency preparedness, response, and recovery.
Public briefings will be held at evacuation centers and shelters and written notices will be
posted to provide means for people to obtain accurate information.
Translation services will be available for persons with limited English proficiency.
Warning
100% notification cannot be guaranteed. If people feel at all threatened, they should be
prepared to take appropriate actions even without the direction of their governmental
agencies.
Eagle County employs numerous warning systems and operates under the theory that no
one method is effective at reaching all of its residents and visitors.
The County strives to ensure that emergency notifications include methods accessible to
persons with disabilities including text messaging, door-to-door notifications, mobile
loudspeakers and other available means.
Citizens and businesses have a responsibility to familiarize themselves, their families and
their guests with available emergency notification methods and the best way for them to
access these systems.
Eagle County will coordinate warnings with the State of Colorado and adjacent counties
when appropriate.
The matrix on the following page identifies the tools and systems used to provide
information and warning to the public.
May 2018 - Appendix L
Public Information and Warning
Page -3
** - Significant road closures in areas without cell coverage will be notified via phone
messaging
Type of Incident or
Event Everbridge (911 call back) ECALERT (text alerts) EAS (radio broadcasts) VMS (Highway signs) CDOT/VPSCC low power Radio Local Access TV Vehicle Public Address Web Sites Media Release Weather Radio Social Media Information Lines (211, 511) ERWSD Notification System VPSCC Road Phone Evacuation Notice x x X x x x x x x x x x
Hazardous Materials Release x x X x x x x x x x x
Shelter in place instructions x x X x x x
Weather Alerts (severe) x x X x x x x x x x x x
Armed Suspect (lockdown) x x x x x x x x
Crime Trends x x
Robbery x x x x
Airport traveler information x x x x x x
Parking issues x x x x x x
Road Closures ** x x x x x x
Road Maintenance x x x x x x
Traffic Accident x x x x
Flood information x x x x x x x x x x
Prescribed (controlled) burns x x x x x
School Activities x x x x x
Special Event updates x x x x x x x
Utility disruptions x x x x x x x x x
Weather Alerts (general) x x x
Missing persons x x x x x x x
Public Health Emergency x x x x x x x x x x x x
Wildland/Structure Fire x x x x x x
May 2018 - Appendix L
Public Information and Warning
Page -4
Roles and Responsibilities
The Authority Having Jurisdiction (i.e. fire department, law enforcement, etc.) is
responsible for designating an Incident Commander (IC) who has the responsibility
for overall management of an event or emergency incident. One of the roles of the IC
is to recognize the need to provide accurate and timely information and warnings to
the public and initiating the process. At a minimum this process should include
directing the appropriate Public Safety Answering Point (dispatch center) to initiate
the warning/information process.
When an IC requests an evacuation it is their responsibility to identify an “Evacuation
Center” and ensure that staffing is arranged to manage public information for
evacuees at that location.
The Public Safety Answering Point (PSAP) is responsible for providing all necessary
notifications and activating the appropriate warning tools at their disposal. The
primary PSAP’s serving Eagle County are the Pitkin County Regional Emergency
Dispatch Center and the Vail Public Safety Communications Center.
The Eagle County Emergency Operations Center (EOC) is activated for large incident
and events or when there are numerous smaller incidents requiring extra coordination
and support services. Concurrent with activation of the EOC, a Joint Information
Center will be activated and these two groups assume the responsibility for
coordination and dissemination of public information and warning.
Appendix M
Utility Restoration Plan
May 2018 - Appendix M
Utility Restoration Plan
Page -1
Utility Restoration Plan
Purpose:
This Utility Restoration Plan provides guidance on local assistance and resources to enable
restoration of utility systems as soon as possible following a large-scale Eagle County event. The
purpose of this function is to identify utility system gaps, assist utility providers with requests for
emergency response assistance, and coordinate private and public sector response efforts to
ensure timely restoration of utilities following a large-scale disaster or event.
Scope:
The Eagle County Emergency Operations Center (EOC) -ESF #12: Energy and Public Utilities
Function, supports emergency response operations through the facilitation of assessment and
restoration of damaged utilities infrastructure systems within Eagle County. This appendix
details the procedures, responsibilities, and concept of operations during a potential, imminent, or
declared emergency. Specific objectives are as follows:
• Coordinate status reporting of all utility systems.
• Coordinate the restoration and repair of disrupted services with publicly owned utility
services, such as the water and wastewater.
• Coordinate with utility service providers for the assessment and restoration of disrupted
non-publicly owned services, such as cable, Internet, landline phone, cell phone, gas, and
electric.
Infrastructure Assessment, Repair, and Restoration Primary Roles:
Infrastructure assessment, repair, and restoration includes accessing, repairing or replacing
temporary and permanent infrastructures, as well as stabilizing or resuming operation of potable
water, wastewater, natural gas, electric, telecommunications, Internet, and cable services. During
an event requiring support to multiple utilities infrastructure, ESF #12 may be activated in concert
with other ESFs that have primary responsibility over specific infrastructure resources. As such,
ESF #12 may coordinate with the following functions:
• ESF #1: Transportation
• ESF #2: Communications
• ESF #3: Public Works and Engineering
The EOC will have the primary responsibility for monitoring and assessing critical systems and
utility restoration in order to expedite response efforts and the restoration of energy facilities.
The EOC will coordinate with utility providers to maintain situational awareness and assist with
restoration priorities and resource acquisition and allocation. The assessment of damage,
restoration, and protection of utilities infrastructure resources will be a priority during emergency
operations.
Transportation and Public Works resources may be needed to clear debris to allow utility
providers to gain access to their infrastructure.
May 2018 - Appendix M
Utility Restoration Plan
Page -2
Utility Restoration Functions:
The ESF# 12 lead in the EOC will:
Establish contact with affected utility providers
Obtain information from damage assessment teams on damaged energy and utilities
systems and components
Identify county priorities and critical restoration needs
Request supplemental assets for supporting response efforts while restoration activities
are underway
Provide public information on the duration of service interruptions/shortages, the
progress of restoration efforts and public assistance guidelines while restoration activities
are occurring.
Supplies information to affected utility providers on EOC response actions related to their
operations
Utility providers will:
Establish contact with the EOC (970) 328-3437
Provide information on damage to their infrastructure
Provide critical needs summary
Utility Providers
The following chart identifies the utility providers operating in Eagle County;
Service Providers
Water/Wastewater Eagle River Water & Sanitation District, Town of Basalt,
Town of Eagle, Town of Gypsum, Town of Minturn,
Town of Red Cliff
Electric Holy Cross Energy, Xcel Energy, Yampa Valley Electric
Association
Natural Gas Black Hills Energy, Xcel Energy
Telecommunications AT&T, CenturyLink, San Isabel Telecommunications,
Sprint, T-Mobile, Verizon
Internet CenturyLink, Comcast, San Isabel Telecommunications
Cable TV/Local Access Channels CenturyLink, Comcast, TV 8, TV18
May 2018 - Appendix M
Utility Restoration Plan
Page -3
EOC Organization
The following chart identifies the Organizational chart for the EOC Emergency Support
Function # 12:
Coordinates with ESF # 12
EOC Director
ESF #12 Coordinator
Public Owned
Utilities
Privately Owned
Utilities
Water Utilities
Wastewater
Electric Utilities
Natural Gas
Utilities
LPG Utilities
Internet Service
Providers
Telephone Service
Providers
Television/Radio
Service Providers
Appendix N
Hazardous Materials
Plan
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 1
Eagle County
HAZARDOUS MATERIALS
EMERGENCY RESPONSE PLAN
APPROVAL & IMPLEMENTATION
The Eagle County Local Emergency Planning Committee (LEPC) developed the Hazardous Materials
Emergency Response Plan (ERP) to identify and implement hazardous materials emergency preparedness
and response responsibilities in accordance with Colorado Revised Statute (CRS) 24-33.5-1504. The ERP
details the purpose, policy, concept of operations, direction/control, actions and responsibilities of primary
and support agencies to ensure a mutual understanding and a coordinated plan of action is implemented with
appropriate agencies within the boundaries of Eagle County, Colorado.
The Eagle County LEPC requests each office, department and agency to study the ERP and prepare or
update, as needed, the supporting plans and operating procedures needed to implement the ERP in the event
of a hazardous material event.
The Eagle County Emergency Management Department is responsible for publishing and distributing this
ERP and will issue changes as required.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 2
Table of Contents
INTRODUCTION….…………………………………………………………………………………..……3
Purpose………………………………………………………….……………….…….3
Scope…………………………………………………………………………………..3
Legal Authorities……………………………………………………………...……….3
SITUATIONS AND ASSUMPTIONS……………...…………………………………………………….…4
Situations………………………………………………………………………………4
Assumptions……………………………………………………………………….…...5
Limitations……………………………………………………………………………..5
CONCEPT OF OPERATIONS…………………………………………..…………………………….……6
General………………………………………………………………………………...6
Direction and Control………………………………………………………………….6
Release Identification………………………………………………………………….7
Notification……………………………………………………………………………7
Emergency Response………………………………………………………………….7
Responder Safety………………………………………………….…………………10
Public Safety…………………………………………………………………………11
Resource Management………………………………………………………………..12
Containment/Clean Up……………………………………………………………….12
RESPONSIBILITIES………………………………………………………………………………………13
Fire District/Departments…………………………………………………………….13
Ambulance Providers…………………………………………………………………13
RHMAEC…………………………………………………………………………….14
Eagle County Emergency Management………………………………………………14
Law Enforcement…………………………………………………………………….14
Eagle County Public Health and Environment………………………………………..15
Hospitals……………………………………………………………………………...15
Public Works…………………………………………………………………………15
State of Colorado……………………………………………………………………..16
Non-Governmental Organizations……………………………………………………16
Regulated Facilities…………………………………………………………………..17
DERA’s and Area of Responsibility………………………………………………….17
EXERCISE…………………………………………………………………………………………………18
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 3
INTRODUCTION
Purpose
This plan establishes the policies and procedures under which Eagle County, Colorado will operate in
the event of a hazardous materials incident, oil spill, or other release. This plan is designed to prepare
Eagle County and the Designated Emergency Response Authorities (DERAs) for incident response and
to minimize the exposure to or damage from materials that could adversely impact human health and
safety or the environment. This document outlines the roles, responsibilities, procedures and
organizational relationships of government agencies and private entities when responding to and
recovering from a hazardous materials event.
This plan provides guidance for hazardous materials incident planning, notification and response as
required by SARA Title III of 1986, also known as the Emergency Planning & Community Right-to-
Know Act.
Scope
This plan is incorporated as Appendix N in the Eagle County Emergency Operations Plan (EOP) and is
revised and readopted in accordance with the schedule of that document.
Legal Authorities and Agreements
40 CFR Part 355 - Emergency Planning and Notification.
40 CFR Part 370 - Hazardous Chemical Report: Community Right-to-Know.
U.S. Code: Title 42, Chapter 116, Section 11003a-g - Comprehensive Emergency Response Plans.
CRS 24-33.5-1504. LEPC - creation and duties.
CRS Title 29, Article 22- Hazardous Substance Incidents.
Eagle County Resolution number 83-75 – Designates the Eagle County Sheriff as the DERA for
unincorporated areas of Eagle County.
Local resolutions designate the local fire authority having jurisdiction as the DERA for each
municipality in Eagle County with the exception of the Town of Basalt where the Basalt Police
Department is the DERA.
If a hazardous substance incident occurs on any federal, state, or county highway located outside of
any municipality, the Colorado State Patrol is the DERA.
The Regional Hazardous Materials Association of Eagle County (RHMAEC) Establishment and
Reciprocal Hazardous Material Incident Inter-Governmental Agreement entered into by Eagle
County, the Town of Vail, the Eagle River Fire Protection District, Greater Eagle Fire Protection
District, and Gypsum Fire Protection District on October 9, 2012, provides for a more robust
response than any one entity could provide.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 4
SITUATIONS & ASSUMPTIONS
Situations
Hazardous materials are commonly stored, used and transported in Eagle County. Federal regulations
direct facilities subject to the Emergency Planning and Community Right –to-Know Act (also known
as the “Act” for purposes of this Appendix N) within Eagle County to provide the LEPC with the
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The RHMAEC is lead organization for a hazardous substance incident response within Eagle County
unless it is the responsibility of the Basalt Police Department or Colorado State Patrol.
Per Occupational Safety and Health Administration (OSHA) requirements, Vail Health, Valley View
Hospital and Aspen Valley Hospital (the hospitals most likely to serve Eagle County residents and
visitors) provide “First Receivers” decontamination training for specific personnel for the treatment of
victims of hazardous materials contamination and/or exposure. These hospitals have the maximum
capability of Level C personal protection and are equipped with decontamination tents and other
equipment for mass casualty response. No other medical facilities in Eagle County are required or
trained to provide decontamination services for victims.
Transported hazardous materials are the most likely source for incidents in Eagle County. Hazardous
materials are transported through the County by roads, rail, pipelines, and flight paths posing a threat to
the County.
Most roads in the County can be utilized for transporting hazardous material deliveries but the primary
routes for most of the road transport will be on I-70, and Highways 6, 82, 24 and 131. The primary rail
line transporting hazardous materials through the County is the Union Pacific line that follows the
Colorado River. Spur lines to Craig and Tennessee Pass do have some activity but no large quantities
of hazardous materials. Pipelines are used almost exclusively for the transport of natural gas in Eagle
County. Both Xcel Energy and Black Hills Energy operate natural gas pipelines here.
Storage of hazardous materials in Eagle County is somewhat limited. There are storage facilities
containing petroleum products, chlorine, anhydrous ammonia, acids, explosive materials and small
quantities of pretty much any product imaginable. Chemical inventory reports for those storage
facilities that are required to report their inventory are maintained in the Emergency Management
office.
RHMAEC is considered a Type II Hazardous Materials Response Team with the training and
equipment necessary to provide identification, monitoring, intervention and decontamination services
for chemical, biological, radiological, nuclear and explosive incidents in accordance with National Fire
Protection Association (NFPA) Standards 471 and 472 along with the OSHA standards found in 29
CFR 1910.120 for hazardous waste operations and emergency response. This means that RHMAEC
can respond to incidents most likely to occur in Eagle County and protect our community from the
adverse effects of a hazardous substance incident. The ten county Northwest All Hazards Emergency
Management Region has provided funding and training to help create five such teams in the Region so
that there is sufficient backup response capability throughout the area.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 5
The Eagle County Threat and Hazard Identification and Risk Assessment ranks transported hazardous
materials as a likely threat in Eagle County with the potential for extreme consequences.
Assumptions
An accidental release of hazardous materials could pose a threat to the local population or
environment.
A major transportation hazardous materials incident may require the evacuation of citizens from any
location in Eagle County along the I-70, Highways 6, 24, 82 and 131 or the Colorado River railroad
corridors. With limited detour routes the impacts to traffic flows can be very lengthy when hazardous
materials are involved.
The length of time available to determine the scope and magnitude of a hazardous materials incident
will impact protective action recommendations.
Wind shifts and other changes in weather conditions during the course of an incident may necessitate
changes in protective action recommendations.
If an evacuation is recommended because of the hazardous materials incident, 80 percent of the
population in an affected area will typically relocate voluntarily when advised to do so by local
authorities. Some residents of unaffected areas may also evacuate spontaneously. People who
evacuate may require shelter in a mass care facility.
Residents with access and functional needs may require assistance when evacuating.
Hazardous materials could possibly enter water or sewer systems and necessitate the shutdown of those
systems.
Limitations
This plan does not imply, nor should it infer or guarantee an appropriate response will be practical or
possible. No plan can shield individuals from all events.
Responders will attempt to coordinate the plan and response according to standards.
Every reasonable effort will be made to respond to emergencies, events or disasters; however,
personnel and resources may be overwhelmed.
There may be little to no warning during specific events to implement operational procedures.
The success or failure of all emergency plans depends upon effective tactical execution.
Successful implementation of this plan depends on timely identification of capabilities and available
resources at the time of the incident and a thorough information exchange between responding
organizations and the facility or transporter.
Each agency, facility and jurisdiction will respond within the limits of their training, capabilities and
qualifications.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 6
CONCEPT OF OPERATIONS
General
The Eagle County LEPC will assist in preparing and reviewing hazardous material response plans and
procedures. The authorized representative of the regulated facilities and transportation companies
involved in an actual or suspected release of a hazardous material will promptly notify the Public
Safety Answering Point (911), LEPC, Colorado Department of Public Health and Environment
(CDPHE) spill line of the incident. They will also make recommendations to the responding agencies
on how to contain the release and protect the public and environment.
Agencies responding to the release will do so only to the extent of their personnel’s training and
qualification, available resources and capabilities. The Incident Commander (IC) (typically operating
in a Unified Command structure) will request the assistance of regional, mutual aid partners when the
size and scope of the hazardous materials incident exceeds the response capabilities of Eagle County
responders.
The first priority of Incident Command will be to determine the appropriate protective action for the
public, disseminate such recommendations, and implement them.
All responders will assist with the identification of the party responsible for the hazardous materials
incident through the collection and reporting of relevant information related to their response activities.
Incident-related information should be reported to the IC.
Eagle County responders will make every effort to stabilize the incident within the scope of their skills,
knowledge and abilities.
The DERA for the jurisdiction where the spill or release occurs will be the party responsible for
providing direct oversight of the cleanup/recovery efforts.
Direction and Control
Incident Command for a hazardous materials incident will be performed in accordance with the
National Incident Management System (NIMS), with at least one representative of the meeting the
qualifications for Hazardous Materials IC as defined in 29 CFR 1910.120.
Incident Command will direct the activities of deployed emergency response elements through the
Incident Command Post (ICP). The response will initially concentrate on the immediate needs at the
incident site by isolating the area, implementing traffic controls, containing the spill and formulating
and implementing protective actions for emergency responders and the public at risk.
The Public Information Officer will ensure conveyance of protective measure information to the
public.
The Eagle County Emergency Operation Center will activate when requested to support Incident
Command actions. Effective exchange of critical information between the emergency operations
center (EOC) and ICP is essential for overall response efforts to succeed.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 7
Release Identification
The recognized methods and procedures Eagle County responders will use to identify the release of
hazardous materials vary by training and qualification. First responders will limit their actions to
identify the occurrence of a release to those protocols specified for the hazardous materials response
qualification level to which they are trained and currently qualified.
Releases of hazardous materials in transit will most likely be observed by the transport agent, citizens
and/or responders. The methods and procedures used to determine a release occurred will also vary by
the qualification of the responder and the resources available to the transport agent.
Notification
Hazardous materials release notifications come from multiple sources. The most reliable notifications
come from facilities or responders.
Response agencies and responders will be notified of a hazardous materials release using the
notification procedures of the appropriate dispatch center.
If it is suspected or known that victims of a hazardous materials incident may self-present or be
transported to a nearby hospital prior to technical decontamination, responders on scene will request
dispatch to notify nearby hospital emergency departments (or other pre-assigned hospital notification
channels) directly.
The public will receive emergency warning and notification of a hazardous materials release through
multiple channels of communication as describe in the Eagle County Emergency Operations Plan,
Appendix L.
Emergency Response
The methods and procedures used to respond to the release of hazardous materials conform to the
standards set in NFPA 472 - Standard for Competence of Responders to Hazardous
Materials/Weapons of Mass Destruction Incidents and only vary by training and competency. First
responder competencies, like training, are defined at the awareness, operational and hazardous
materials technician levels.
Awareness level personnel shall be able to perform the following tasks when on scene of a hazardous
materials/Weapon of Mass Destruction (WMD) incident:
Analyze the incident to determine both the hazardous materials/WMD present and the basic hazard
and response information for each hazardous material/WMD agent by completing the following
tasks:
o Detect the presence of hazardous material/WMD.
o Survey the hazardous material/WMD incident from a safe location to identify the name,
United Nations/North American (UN/NA) identification number, type of placard or other
distinctive marking applied for the hazardous material/WMD involved.
o Collect hazard information from the current edition of the DOT Emergency Response
Guidebook.
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HazMat Emergency Response Plan Eagle County LEPC
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Implement actions consistent with the emergency response plan, the standard operating procedures
and the current edition of the DOT Emergency Response Guidebook by completing the following
tasks:
o Initiate protective actions.
o Initiate the notification process.
Operations level responders shall be able to perform the following tasks when responding to hazardous
materials/WMD incidents:
Analyze a hazardous materials/WMD incident to determine the scope of the problem and potential
outcomes by completing the following tasks:
o Survey the hazardous materials/WMD incident to identify the containers and materials
involved, determine whether hazardous materials/WMD have been released and evaluate the
surrounding conditions.
o Collect hazard and response information from Material Safety Data Sheets (MSDS), Chemical
Transportation Emergency Center CHEMTREC local, state and federal authorities and
shipper/manufacturer contacts.
o Predict the likely behavior of a hazardous material/WMD and its container.
o Estimate the potential harm at a hazardous material/WMD incident.
Plan the initial response to a hazardous materials/WMD incident within the capabilities and
competencies of available personnel and personal protective equipment by completing the
following tasks:
o Describe the response objectives for the hazardous materials/WMD incident.
o Describe the response options for each objective.
o Determine whether the personal protective equipment provided is appropriate for
implementing each option.
o Describe emergency decontamination procedures.
o Develop a plan of action, including safety considerations.
Implement the planned response for a hazardous materials/WMD incident to favorably change the
outcomes consistent with the emergency response plan and/or standard operating procedures by
completing the following tasks:
o Establish and enforce scene control procedures, including control zones, emergency
decontamination and communications.
o Where criminal or terrorist acts are suspected, establish means of evidence preservation.
o Initiate Incident Command System for hazardous materials/WMD Incidents.
o Perform tasks assigned as identified in the incident action plan.
o Demonstrate emergency decontamination.
Evaluate the progress of the actions taken at a hazardous materials/WMD incident to ensure the
response objectives are being met safely, effectively and efficiently by completing the following
tasks:
o Evaluate the status of the actions taken in accomplishing the response objectives.
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HazMat Emergency Response Plan Eagle County LEPC
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o Communicate the status of the planned response.
Hazardous materials technician level responders shall be able to perform the following tasks when
responding to hazardous materials/WMD incidents:
Analyze a hazardous materials incident to determine the magnitude of the problem in terms of
outcomes by:
o Surveying the hazardous materials incident to identify special containers involved, to identify
or classify unknown materials, and to verify the presence and concentrations of hazardous
materials through the use of monitoring equipment.
o Collecting and interpreting hazard and response information from printed resources, technical
resources, computer databases, and monitoring equipment.
o Determining the extent of damage to containers.
o Predicting the likely behavior of released materials and their containers when multiple
materials are involved.
o Estimating the size of an endangered area using computer modeling, monitoring equipment, or
specialists in this field.
Plan a response within the capabilities of available personnel, personal protective equipment, and
control equipment by:
o Identifying the response objectives for hazardous materials incidents.
o Identifying the potential response options available by response objective.
o Selecting the personal protective equipment required for a given action option.
o Selecting the appropriate decontamination procedures.
o Developing a plan of action which includes safety considerations, is consistent with the local
emergency response plan and the organization’s standard operating procedures, and is within
the capability of the available personnel, personal protective equipment, and control
equipment.
Implement the planned response to favorably change the outcomes consistent with standard
operating procedures and site safety and control plan by completing the following tasks:
o The following site safety and control plan considerations are from the NIMS Site Safety and
Control Plan (form ICS 208HM):
Site description.
Entry objectives.
On-site organization.
On-site control.
Hazard evaluation.
Personal protective equipment.
On-site work plans.
Communication procedures.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 10
Decontamination procedures.
Site safety and health plan.
o Perform the duties of an assigned hazardous materials branch position within the local incident
management system.
o Don, work in, and doff personal protective clothing, including, but not limited to, both liquid
splash- and vapor-protective clothing with appropriate respiratory protection.
o Perform the control functions identified in the plan of action.
o Perform the decontamination function identified in the Incident Action Plan.
Evaluate the progress of the planned response by evaluating the effectiveness of the control
functions.
o Evaluate the effectiveness of the control functions.
o Evaluate the effectiveness of the decontamination process.
Terminate the incident by:
o Assisting in the incident debriefing.
o Assisting in the incident critique.
o Providing reports and documentation of the incident.
Responder Safety
It is essential on-scene response personnel are protected from the adverse effects of hazardous
materials contamination to safely perform their role in protecting the public and mitigating the incident.
The safety of response personnel is a priority of the Incident Command system. A Safety Officer will
be appointed to the Command Staff to assist the IC with responder safety. If the IC does not appoint a
Safety Officer for some reason, the IC assumes the responsibilities of the Safety Officer. The Safety
Officer shall be assigned to monitor operations, identify potential safety hazards, correct unsafe
situations and develop additional methods and procedures to ensure responder safety. The Safety
Officer will be given authority to alter, suspend or terminate any activity he/she deems is unsafe.
Safety Officers must be trained to the level of the incident, i.e., an operations level incident (gasoline
spill) requires a Safety Officer trained to the operations level.
All responders to a hazardous materials incident will:
Adhere to applicable local, state and federal laws, statues, ordinances, rules, regulations, guidelines
and established standards pertaining to responder safety.
Not exceed individual response certification level in accordance with 29 CFR 1910.120.
The minimum procedures by responder certification level are:
Awareness level responders are individuals who are likely to witness or discover a hazardous
substance release and who have been trained to initiate an emergency response sequence by
notifying the proper authorities of the release. They will not take any further action beyond
notifying the authorities of the release.
Operations level responders are individuals who respond to releases or potential releases of
hazardous substances as part of the initial response to the site for the purpose of protecting nearby
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HazMat Emergency Response Plan Eagle County LEPC
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persons, property or the environment from the effects of the release. They are trained to respond in
a defensive fashion without actually trying to stop the release and as such will maintain a safe
distance, keep the release from spreading and prevent exposures.
Hazardous materials technicians are individuals who respond to releases or potential releases for
the purpose of stopping the release. They assume a more aggressive role than a first responder at
the operations level in that they will approach the point of release in order to plug, patch or
otherwise stop the release of a hazardous substance. As such they will be able to:
o Perform advance control, containment, and/or confinement operations within the capabilities
of the resources and personal protective equipment available with the unit.
o Understand and implement decontamination procedures.
Hazardous materials specialists are individuals who respond with and provide support to hazardous
materials technicians. Their duties parallel those of the hazardous materials technician, however,
those duties require a more directed or specific knowledge of the various substances they may be
called upon to contain. As such they will be able to:
o Select and use proper specialized chemical personal protective equipment.
o Perform specialized control, containment, and/or confinement operations within the
capabilities of the resources and personal protective equipment available.
o Determine and implement decontamination procedures.
o Develop a site safety and control plan.
Public Safety
The primary objective of every hazardous materials response to is to protect the people at risk. This
includes the employees of the affected facility and/or transportation company as well as citizens and
visitors in the immediate area of the release and/or the projected plume. Protection of the public during
a chemical emergency is a complex undertaking. Evacuation is the recognized standard for population
protection; however, recent research indicates shelter-in-place should be considered as a better
alternative for many hazardous materials incidents.
Each strategy (evacuation or shelter-in-place) has inherent advantages and disadvantages.
The advantage of evacuation is it removes employees, citizens and visitors from the present and
any future risks in the affected area. The concept of removing the population from risk is also an
acceptable and preferred strategy for many members of the public. Evacuations are however
highly disruptive events which create other challenges such as traffic control and sheltering. An
effective evacuation may take hours to complete, during which evacuees may be exposed to unsafe
concentrations of the toxic substance they are attempting to avoid.
Shelter-in-place can be instituted in a relatively short period of time. The population does not have
long distances to travel and the people are, for the most part, familiar with their surroundings. The
speed with which a shelter-in-place effort can be implemented may make it the only reasonable
short-term protective option for hospitals, nursing homes and corrections facilities. However, the
concept of shelter-in-place is a foreign notion to many citizens who will self-evacuate. Training
and exercising sheltering-in-place plans for those facilities where it might prove useful will
facilitate its use when it is needed. It should be considered only for incidents expected to last for a
short duration.
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HazMat Emergency Response Plan Eagle County LEPC
Page N - 12
No single protective strategy is applicable in all situations whereas some incidents may be suited to
either evacuation or shelter-in-place. The two strategies are not mutually exclusive and may be
combined to achieve the maximum population protection in some situations. For example, shelter-in-
place for the public in an appropriate radius around a toxic release, combined with evacuation of
downwind populations, might result in the best protection potential for the greatest number of people.
The decision to evacuate or order shelter-in-place should be based upon known data or perceived risk
when insufficient data is immediately available. Reference materials and resources which will aid the
decision making process include:
Emergency Response Guidebook (Current Edition)
MSDS
CHEMTREC
National Institute on Occupational Safety and Health Pocket Guide to Chemical Hazards
Computer-Aided Management of Emergency Operations Chemicals
Areal Locations of Hazardous Atmospheres
Mapping Applications for Response, Planning, and Local Operational Tasks
The Incident Command is authorized to order the protective measures appropriate to the type of threat,
current weather conditions, condition of population at risk, response capabilities and timeliness,
available transportation resources, time of day and ability to communicate with the at risk population.
Resource Management
The response and recovery resources available to the Eagle County LEPC come from federal, state and
local partners, public and private stakeholders and nongovernmental organizations. During response
operations, acquisition of resources will be by preexisting memorandums of understanding (MOUs),
mutual aid agreements, and contracts or through emergent contracting in accordance with the Eagle
County Emergency Resource Mobilization Plan, EOP Appendix E.
Containment / Clean-Up
Coordination of spill containment and clean-up is the responsibility of the DERA. Responding
agencies will:
Identify, contain, recover and properly treat or remove hazardous materials and dispose of at
appropriate sites.
Limit incident site entry to trained personnel with appropriate personal protective equipment.
Follow decontamination procedures to limit area of contamination and restrict further spread of
hazardous materials.
Plan for restoration and mitigation of damage to the environment.
Financial responsibility for clean-up and proper disposal of hazardous materials is the
responsibility of the facility where the spill occurs or the shipper if the spill is a result of a
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 13
transportation incident. The DERA provides the necessary oversight to ensure that the clean-up
and disposal are completed in accordance with federal, State and local regulations.
A list of hazardous materials spill contractors is maintained in the Eagle County EOC.
RESPONSIBILITIES
Fire Districts/Departments:
Provide a limited initial response to hazardous materials incidents based on responder training
and expertise.
Request appropriate resources when the magnitude of the incident exceeds the expertise of the
initial responder(s).
Identify hazardous material(s) without compromising safety (placard number, shipping documents,
driver comments, etc.).
Provide for the safety of the public by implementing protective actions (i.e., evacuation, shelter-in-
place).
Isolate the affected area in accordance with the Emergency Response Guidebook or other
appropriate resource information.
Effectively deploy all necessary and available fire jurisdiction equipment and manpower through
the process of an Organizational Planning Worksheet (ICS 215).
Deploy mutual aid, as requested.
Support RHMAEC with personnel, equipment, and other assistance, as required.
Provide coordination and control of manpower and equipment through the command post near the
scene.
Provide manpower for decontamination and emergency medical aid at the scene of a hazardous
material incident.
Provide manpower and equipment for control and containment of a hazardous material release or
fire involving hazardous materials, whenever possible.
Perform other operations which may be appropriate in accordance with training.
Ambulance Providers:
Provide emergency medical care and transportation for those injured in a hazardous material
incident.
Provide advanced and basic life support services to hazardous materials exposure victims when
requested.
RHMAEC
Respond in support of first response agencies when requested.
Assess actions taken by first-in units.
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HazMat Emergency Response Plan Eagle County LEPC
Page N - 14
Provide a technical level response to hazardous materials incidents.
Provide scene management expertise and equipment.
Evaluate/establish exclusionary zones.
Perform substance identification testing using all available methods.
Determine the proper level of personal protective equipment, emergency medical treatment,
decontamination techniques and additional authorities requiring notification.
Perform duties as directed by Incident Command.
Coordinate with representatives from the Eagle County Emergency Management Department.
Eagle County Emergency Management
Function as point of contact for the Eagle County LEPC.
Provide public education materials to the public on hazardous materials and preparedness.
Provide public information on response activities and public safety as necessary during major
incidents.
Provide emergency management or EOC support for the logistical requirements of hazardous
materials emergency response.
Provide notification of agencies and organizations as requested by either the facility representative
or first responders.
Provide on-scene liaison when requested by incident/unified command.
Assist with notifications to the public, as necessary.
Support first response agencies and Incident Command with information and resource coordination
as required.
Assist with federal, state and other notifications.
Provide public information as to areas to avoid, alternate routes of travel, shelter-in-place or
evacuation or other information as required.
Assist Incident Command in determining need for evacuation or shelter-in-place.
Coordinate requests for specialized resources and resource mobilization.
Law Enforcement
Coordinate law enforcement resources during a hazardous materials emergency.
Provide for traffic control and maintenance of evacuation during a hazardous materials emergency.
Ensure law enforcement personnel are familiar with procedures for the identification and
movement of essential personnel during a hazardous material emergency.
Perform evacuation within parameters established for specific incident action plans.
Assist where necessary in the rapid dissemination of warning and evacuation information to the
public.
May 2018 - Appendix N
HazMat Emergency Response Plan Eagle County LEPC
Page N - 15
Assist with investigation of possible criminal acts involving hazardous substances and/or their
intentional release.
Eagle County Public Health and Environment
Take such measures as necessary to promote and protect the public’s health.
Assess the public health implications of a hazardous materials incident and take appropriate
actions.
In conjunction with the CDPHE, assist water and sewer utilities in the investigation and mitigation
of impacts from the effects of a hazardous materials incident.
Direct the closure of contaminated sites, as necessary.
Provide information to the public on the health effects of, and how to avoid contamination from
a hazardous materials release as needed.
Make a final determination on when contamination no longer poses a public health risk.
Initiate actions to reopen sites once contaminated when the threat is properly mitigated.
Hospitals
Provide technical decontamination for victims of hazardous materials contamination and/or
exposure.
Provide emergency medical care for those injured in a hazardous material incident.
Provide advanced and basic life support services to hazardous materials exposure victims that self-
present or are transported to the hospital.
Follow all appropriate hospital based policies and procedures for response activities.
When requested, provide responding agencies with real time hospital capabilities for receiving,
decontaminating and treating victims.
Coordinate with other local, state and federal agencies responding to the incident.
Public Works
Provide equipment and manpower to assist in the containment of a hazardous material release.
Provide equipment and manpower to repair essential, jurisdictional facilities damaged as a result of
a hazardous material release.
Provide assistance to law enforcement with regard to traffic control on evacuation routes and at the
incident scene.
Implement protection/mitigation measures to ensure safety and integrity of drinking water and
waste water systems.
State of Colorado
Colorado State Patrol
Act as DERA agency for hazardous materials incidents on interstate, state highways and Eagle
County (located outside of municipalities) roads.
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HazMat Emergency Response Plan Eagle County LEPC
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When necessary, establish a unified command system with fire departments, emergency
medical services and other state and federal agencies.
CDPHE
Provide 24-hour emergency spill reporting network.
Coordinate response efforts with other local, state and federal agencies.
Maintain resource list of cleanup contractors, equipment and technical/scientific personnel for
hazardous materials incidents.
Assist in determining the release source, cause and responsible party.
Provide on-scene coordination and technical assistance on containment, cleanup, disposal,
recovery, natural resource damage assessment, laboratory analysis and evidence collection for
enforcement actions.
Establish cleanup standards for the incident in accordance with federal and state law.
Ensure source control, containment, cleanup and disposal are accomplished.
Colorado Office of Emergency Management
Assist Eagle County with support and coordination efforts.
Activate the State EOC if appropriate.
Non-Governmental Agencies
American Red Cross
Provide for temporary shelter, welfare inquiries and information services.
Eagle County Salvation Army
Provide food service for responders and shelters as requested.
Regulated Facilities
Report chemical inventories to the Colorado Emergency Planning Commission, LEPC, and local
fire department.
Submit Tier Two-Emergency and Hazardous Chemical Inventory Report and other information as
required, by federal/state law.
Prepare hazardous materials emergency plans and provide copies to the Eagle County LEPC.
Train and equip personnel to implement the plans.
Coordinate plans with the local fire jurisdictions.
Notify 9-1-1, and other agencies as required or necessary, when a hazardous materials incident
occurs.
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HazMat Emergency Response Plan Eagle County LEPC
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Implement emergency plans utilizing NIMS in coordination with the local fire jurisdictions.
Include evacuation routes and methods of evacuation for employees and visitors, both on site and
in the immediate proximity, in hazardous materials emergency plans.
DERA’s and Area of Responsibility
The Colorado State Patrol is the DERA for spills/discharges that occur within the boundaries of any
publicly maintained highway not within a municipality’s corporate limits. This includes County owned and
maintained roads in Eagle County.
The Grand Junction Fire Department is the DERA for all Bureau of Land Management lands in Eagle
County.
The Basalt Police Department is the DERA for spills/discharges that occur within the boundaries of the
Town of Basalt.
Eagle River Fire Protection District is the DERA for spills/discharges that occur within the boundaries of
the Towns of Avon, Minturn and Red Cliff.
Greater Eagle Fire Protection District is the DERA for spills/discharges that occur within the boundaries of
the Town of Eagle.
Gypsum Fire Protection District is the DERA for spills/discharges that occur within the boundaries of the
Town of Gypsum.
The Town of Vail Fire Department is the DERA for spills/discharges that occur within the boundaries of the
Town of Vail.
The Eagle County Sheriff’s Office is the DERA for spills/discharges that occur at all locations in Eagle
County that are not covered by the above listed entities and that are not federal lands.
EXERCISES
Eagle County Emergency Management in coordination with RHMAEC will provide for and organize a
periodic exercise of this plan (at a minimum of triennially), to evaluate the effectiveness and feasibility of
the plan and supporting, standard operating procedures as well as the readiness of response agencies,
facilities and the public. These exercises may be discussion-based (seminars, workshops, tabletops and
games) or operation-based (drills, functional, and full-scale) in order to test the full spectrum of
preparedness.
Eagle County will follow the Homeland Security Exercise and Evaluation Program as a standard for
exercise design, conduct and evaluation. As such, exercises will be documented in an after action report
and corrective actions will be identified and assigned in an improvement plan.
Appendix O
Explosive Materials Response Plan
May 2018 - Appendix O
Explosives Response Plan
Page O-1
Explosive Response Plan
GENERAL INFORMATION:
Explosive Devices are usually either manufactured devices used for a variety of
legitimate purposes or Improvised Explosive Devices (IED or bombs) which may be built
with stolen legal explosives or homemade explosives and they can be constructed to look
like almost anything and can be placed or delivered in any number of ways. The
probability of finding one that looks like the stereotypical bomb is almost nonexistent.
The only common denominator that exists among IED’s is that they are designed or
intended to explode. Most IED’s are homemade and are limited in their design only by
the imagination of, and resources available to, the builder. Remember, when searching
for an IED, suspect anything. The general rule is that the normal occupants of a building
or area will be the ones to identify an IED by noticing suspicious or out of place items.
Only specially trained EOD personnel or bomb technicians should handle explosives
or incendiary materials and devices.
This Explosive Device appendix will cover six common scenarios or incident
classifications
Incident Classifications
Explosive Materials
• Bomb Threats
• Unattended Packages
• Suspicious Package or Item
• Confirmed Explosive Device
• Post Blast
Explosive Materials
An explosive material is a substance that contains a great amount of stored
energy that can produce an explosion, which is a sudden expansion of the material
after initiation, usually accompanied by the production of light, heat, sound, and
pressure.
Have many legitimate purposes including construction projects, avalanche
control, etc.
Explosive materials are considered hazardous materials and the Regional
Hazardous Materials Association of Eagle County (RHMAEC) shall be the lead
agency in managing incidents involving legal explosive materials.
The law enforcement agency having jurisdiction shall be the lead agency for all
other incident classifications.
May 2018 - Appendix O
Explosives Response Plan
Page O-2
Bomb Threats
• A Bomb Threat is any threat received by any employee or person that an
Explosive Device has been or may be left in or around one’s property.
• Bomb Threat Check List (the attached bomb threat checklist should be shared
with anyone who is in a position to receive a bomb threat telephone call).
• Evaluation.
• Search.
• Call for advice from bomb squad if needed.
Unattended Packages
• An Unattended Package is any package which is left in the common areas of a
building or grounds which is not suspicious other than the fact that the package
has been left behind.
• Attempt to locate owner by interviewing witnesses, examining for identifying
marking or labels without touching or moving the item.
• Evaluate.
• Reclassify if necessary.
• Call for advice from bomb squad if needed.
Suspicious Package or Item
• A Suspicious Package or Item is any package for which the owner cannot be
located and it or the circumstances around it are suspicious in nature (i.e., visible
wires, oil stains, pipes, timers, left in a suspicious way, etc.).
• Do not touch.
• Isolate and evacuate the area.
• Treat the same as a confirmed explosive device.
• Call for assistance from the Bomb Squad.
Confirmed Explosive Device
• A Confirmed Explosive Device is anything which is or appears to be an explosive
device; pipe bombs, improvised explosives, etc.
• Do Not touch!!
• Isolate and evacuate the area (see standoff chart).
• Call for assistance from the Bomb Squad.
Discovery and/or Responding to Explosive Incidents
Incident assessment
• Gather information en-route to the call
– What is it?
• Suspicious Package / Vehicle / Device
• Pre or Post blast incident
• On scene procedure
– DO NOT TOUCH
– Gather information
May 2018 - Appendix O
Explosives Response Plan
Page O-3
– Secure the scene
– Evacuation
Special Considerations
• Do Not use radios or cellular phones within the evacuation area.
• 800 MHz Radios, Cellular phones and pagers often emit affiliation signals to
maintain contact with their system.
– Even though you are not calling or talking on your cellular phone it is
emitting RF energy.
– Cellular phones and radios may activate remote control devices.
Establish Unified Command
• Resources needed for EOD calls
– Incident Commander –shall be Initial Officer on scene until relieved
– Additional Patrol Officers for scene security
– Bomb Squad – The FBI certifies bomb squads and assigns response areas.
The assigned Bomb Squad for Eagle County is the Grand Junction Bomb
Squad. With the understanding that in many instances the Jefferson
County Bomb Squad can respond quicker, for the sake of consistency the
request for a Bomb Squad should be made through Grand Junction
(970)244-3500 and they will coordinate the appropriate response.
– Fire /EMS/RHMAEC
– Activate Eagle County EOC
Size does not matter
• Never underestimate the power of an explosive device by its size.
• Even small explosive devices can cause death or serious injury.
Pipe Bombs
• Never underestimate the lethality of a pipe bomb
• Large fragments of the pipe are projected out at between 2000 to 12,000 fps
depending on the explosive used
Unexploded Ordnance
The areas south of Minturn, predominately the Camp Hale and Homestake areas
are known to contain a variety of unexploded military ordnance.
Responders in that area should complete the “Camp Hale Unexploded Ordnance
Hazard Recognition Training” from the U.S. Army Corps of Engineers.
Notifications for unexploded ordnance.
o U.S. Army Corps of Engineers (Omaha District)
Evacuation Considerations
• Evacuation must be above and below as well as around the device.
• Size and location of the suspect device
• Shelter in place –vs.- Evacuation
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Explosives Response Plan
Page O-4
– Are we putting people at greater risk by making them evacuate?
• 75% of all explosive devices at schools are left by exits.
Evacuation Distances
• Evaluate the area quickly prior to an evacuation
– Is the device inside?
– Is the device outside and the people inside?
– What is the size of the device?
• Remember:
– Time (is there an identified detonation time?)
– Distance (minimum safe distance for non-EOD personnel)
– Shielding (Deflect or absorb blast and fragments)
Standoff Distance
The ATF Standoff Distance chart should be used in determining safe evacuation
distances based up the type of explosive device.
May 2018 - Appendix O
Explosives Response Plan
Page O-5
Secondary Devices
• A search for secondary or multiple devices is essential in the safety of the
responders
– Search the evacuation area
– Search the staging area
– Search the Command post areas
– Search prior to staging or setting up equipment
Targets of Secondary Devices
• The first responders
• Bomb Technicians
• Medical and Fire personnel
• Police Officers
• Bystanders
• Media
Secondary Device Motives
• With some groups the intended target is not the business or location.
– Their grievance is with the government and/or those responding to the
scene to help.
– If a terrorist group is able to take out a group of responders it does more to
cripple those agencies responding.
Secondary Device Warning Signs
• The following are danger signs of possible secondary or multiple devices.
– Bomb threats called into this location prior.
– Type of location:
• Family Planning
• Furs, Meat packing, Etc.
• Location in conflict with local group
Traffic Control
• Isolating an incident and setting up the proper perimeter at a scene will require
additional resources.
– Pedestrians / Sidewalks / Hallways / Elevators / Rooms
– Vehicles / Roads / Parking lots / etc.
Post Blast Actions
– Always check for secondary devices
– Do not assume that the scene is safe just because one device has gone off.
– Scene must be cleared by EOD prior to evidence collection
– Explosive evidence collection will require specialists with explosive
knowledge and equipment (ATF, FBI, etc.)
Type of Post Blast Evidence
– Victims may carry evidence of the device from the scene to the hospitals
May 2018 - Appendix O
Explosives Response Plan
Page O-6
– Many pieces of the devices hardware will survive the blast.
– Explosive residue will be present.
– Packaging of the device will present.
– Explosive evidence is like piecing a puzzle together
Date: Time:
Time Caller Phone Number where
Hung Up: Call Received:
□ Where is the Bomb Located? (Building, Floor, Room, etc.)
□ When will it go off?
□ What does it look like?
□ What kind of bomb is it?
□ What will make it explode?
□ Did you place the bomb? YES NO
□ Why?
□ What is your name?
□ Where is the caller located? (Background and level of noise)
□ Estimated age of Caller?
□ Is caller’s voice familiar? If so, who does it sound like?
□ Other points:
Bomb Threat Checklist
ASK CALLER:
Exact Words of the Threat:
Information About Caller:
May 2018 - Appendix O
Explosives Response Plan
Page O-7
Caller’s Voice
� Accent
� Angry
� Calm
� Clearing throat
� Coughing
� Cracking voice
� Crying
� Deep
� Deep breathing
� Disguised
� Distinct
� Excited
� Female
� Laughter
� Lisp
� Loud
� Male
� Nasal
� Normal
� Ragged
� Rapid
� Raspy
� Slow
� Slurred
� Soft
� Stutter
Background
Sounds:
� Animal Noises
� House Noises
� Kitchen Noises
� Street Noises
� Booth
� PA system
� Conversation
� Music
� Motor
� Clear
� Static
� Office machinery
� Factory machinery
� Local
� Long distance
Appendix P
Mass Fatalities
Plan
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-1
PURPOSE
The purpose of the Eagle County Mass Fatality Incident Plan is to provide a concept of operations for a
coordinated response to an incident involving multiple fatalities by defining the roles and responsibilities
of various local, state, and federal agencies. This plan applies to all the agencies that may be involved in
mass fatality management within Eagle County which specifically includes but is not limited to:
Eagle County Coroner’s Office
Eagle County Public Health and Environment
Vail Health
Local funeral homes
AUTHORITY
Under C.R.S. 30-10-606, the Eagle County Coroner has statutory responsibility for the investigation and
determination of the cause and manner of all deaths and disposition of remains:
Where no physician was attending or the physician will not sign a death certificate.
All cases where the attending physician has not been in actual attendance within 30 days prior
to death.
All cases in which trauma may be associated with the death.
Any patient who sustained a fracture, no matter how long ago.
Deaths by suspected poison, chemical or bacteria, HAZMAT or radiation.
Known or suspected suicide.
Deaths due to contagious disease.
Deaths due to self-inflicted or unexplained abortion.
All operating room deaths during a medical procedure.
All unexplained or suspicious deaths.
All industrial accidents.
Deaths in the custody of law enforcement.
Deaths in the care of a public institution.
Deaths that occur within 24 hours of admission to a hospital or nursing care program.
All deaths that occur in a nursing home or as part of a hospice program.
In the event of a mass fatality emergency/disaster, the deceased are placed in the custodial care of the
Eagle County Coroner’s Office. The Eagle County Coroner’s Office will need to ensure collaboration and
coordination with all other ESF#8 partners to the emergency/disaster.
DEFINITION
Eagle County has defined a Mass Fatalities Incident (MFI) as one that exceeds the capabilities of the
County Coroner due to the number of simultaneous fatalities. This definition includes consideration for
circumstances that surround deaths due to the direct relationship between the circumstances and the
capability to handle the deaths.
The Eagle County Coroner has identified the following situations and corresponding number of deaths as
meeting the definition of a Mass Fatality Situation:
Six (6) or more deaths with suspicious circumstances
Eight (8) or more deaths from traumatic injuries
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-2
Twenty (20) or more deaths from a common illness
A Mass Fatality Situation as defined above will require the activation of the Eagle County Emergency
Operations Center (EOC) (see Appendix B).
ASSUMPTIONS
It is the duty of the Coroner’s Office to determine the circumstances, manner and cause of all
violent, sudden, or unusual deaths.
Disposition of human remains requires a death certificate.
MFIs can occur as the result of many different types of incidents, both naturally occurring and
human caused. Likely scenarios that may cause mass fatalities in Eagle County could include:
o Severe weather
o Deadly infectious agent
o Air traffic accident/incident
o Multiple vehicle traffic accidents
o Derailment of trains carrying toxic chemicals
o Derailment of trains with passenger cars
o Dam failure and resultant flood inundation
o Structural collapse
o Watershed/drinking water contamination
o Terrorist activity
o Radioactive or chemical release
o Shootings at schools or other public places
Requests for resources for aid with mass fatalities will correspond with Federal Response Plan
ESF#8 (www.fema.gov/r-n-r/frp/frpesf8.htm).
County agencies, hospitals, and other healthcare entities have limited fatality surge space or
equipment.
The risk of disease from human remains is low.
Those who physically handle remains may be at risk of blood borne or bodily fluid exposure
requiring universal precautions and proper training for handling the dead.
It is more important to ensure accurate and complete death investigations and identification of the
dead than it is to quickly end the response.
There is a limited capacity to store bodies.
Deaths not as a result of the MFI will continue to occur.
The time to complete fatality management of an event may exceed six months to a year.
During extreme events such as widespread disease outbreaks and natural disasters, support from
outside Eagle County may not be available.
Media might be present on scene and must be managed.
Family members may search for loved ones at the incident scene and impede operations.
EPIDEMIC ASSUMPTIONS
Epidemics from a known pathogen (i.e. influenza) may result in mass fatalities. It may be
assumed that all fatalities that occur during an epidemic presumably have died of the epidemic
thus relieving the Coroner’s Office from investigating every death that is unattended by a
physician.
The need to identify bodies that result from an epidemic outbreak will be minimal.
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-3
Standard practices for fatalities require a cause of death and/or autopsy by a physician or the
Coroner. Instances such as epidemics from a known pathogen may trigger a state or federal “State
of Emergency” which may wave these standard practices due to the volume or presumed cause of
death.
Federal or Military assistance in fatality management may not be available to local jurisdictions
in widespread incidents such as a pandemic.
Widespread illness could result in sudden and significant shortages of personnel that provide
critical public safety services.
Healthcare workers and other first responders will be at a higher risk of exposure.
Vaccines and antiviral agents will likely be delayed and in short supply.
Deaths will be occurring at multiple locations such as hospitals, other treatment facilities and at
home. Processes and procedures will be significantly different from a single site MFI.
On average an infected person will transmit the infection to two (2) other people.
The typical incubation period (interval between infection and onset of symptoms) for influenza is
approximately two (2) days.
PLAN ACTIVATION TRIGGERS AND PROCEDURES
The Eagle County Coroner will be responsible for the activation of this plan and will provide oversight
and coordination of resources and accomplish the recovery and identification of the deceased. The
Coroner will be responsible for notifying staff of the activation of this plan. Staff will be notified by both
phone and email. The Coroner will first notify hospitals and healthcare providers in the area, followed by
the emergency services departments including fire departments, law enforcement agencies, and
ambulance districts. The Coroner will then notify trained personnel and volunteers of the situation and
activation of this plan. After notifying all staff and emergency responders the Coroner will then notify
potential service providers such as: the Red Cross, grief counselors, local chaplains, and other providers.
Should additional resources be required, support will be requested through the Eagle County EOC. The
EOC may request assistance from appropriate local medical and law enforcement agencies and/or may
request assistance from the State of Colorado Emergency Operations Center for support in the
identification, recovery, and preservation of remains.
MASS FATALITY INCIDENT MANAGEMENT
An MFI will be managed as a Unified Command Incident with the Coroner or designee and other
situational appropriate agency representatives.
Upon the arrival at the Incident Command Post (ICP) The Eagle County Coroner’s Office will coordinate
with the Incident Commander (IC) in the preparation of the Incident Action Plan (IAP) which will
incorporate specific details to address all mass fatality management issues and concerns.
PROTOCOLS FOR HANDLING MASS FATALITIES
The Eagle County Public Health Director or designee in consultation with the County Medical Officer
will review the County Coroner’s plans, procedures, and protocols for the proper handling, storage and
sanitary management of mass fatalities and provide medical feedback as appropriate.
The Mass Fatalities Operation Plan includes:
Body substance precautions
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-4
Specimens needed to determine cause of death
Disposition-of-deceased requirements for each of the five (5) CDC Category A Agents as
identified in the table below1
Disease Precautions for Handling
Bodies
Specimens for Determining
Cause of Death
Disposition of
Deceased
Inhalation Anthrax Body Substance
Precautions; Minimal
Contact
Blood, CSF for culture or
other tests
Cremation
Brucellosis Body Substance
Precautions; Minimal
Contact
Blood for culture or other
tests
Cremation
Pneumonic Plague Body Substance
Precautions; Minimal
Contact
Sputum, blood or lymph node
aspirate for culture or other
tests
Cremation
Smallpox Body Substance
Precautions; Minimal
Contact
Initial vesicular/pustular
fluid/scabs; then clinical
history and picture
Cremation
Tularemia Body Substance
Precautions; Minimal
Contact
Blood for culture or other
tests
Cremation
STAFFING NEEDS AND ASSIGNMENTS
Depending upon the extent and number of deceased during the MFI the Coroner may employ the
assistance of additional personnel to begin documentation required during an MFI such as:
Identification and Tracking of fatalities supported by using:
o Law enforcement personnel
o Funeral home personnel
o Coroner and deputies
o Others as deemed appropriate by the Coroner
Death Certificate completion supported by using:
o Coroner and deputies
o Eagle County Public Health and Environment personnel
o Eagle County Registrars
1 Guidance concerning other agents (i.e. influenza, bubonic plague) as identified by CDPHE on an event-
by-event basis will be disseminated via the public health HAN network to emergency response partners.
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-5
o Others as deemed appropriate by the Coroner
LOCAL HEALTH DEPARTMENT RESPONSIBILITIES
The Eagle County Public Health Director or designee will:
Notify the Eagle County Coroner’s Office of confirmed or suspected disease threat through direct
phone communications or through (911) dispatch. Requests for enhanced surveillance from the
Coroner’s Office are made if there is:
o Increase in death data
o Unusual illness/death
Collaborate with the Coroner’s Office on necessary protocols for :
o Processing deceased patients, including determination of the cause of death
o Recovery and decontamination of personal property
o Personal protective equipment required for staff and others handling the bodies and/or
potentially contaminated property
o Prophylaxis and/or immunizations/biologic requirements for involved staff. These
decisions will be influenced by the type of biologic agent involved.
Consult with the Coroner’s Office and Office of Emergency Management on sites for temporary
mortuary facilities and appropriate disposal of bodies (burial or cremation).
Collaborate with the County Coroner’s Office on methods and procedures for data sharing and
reporting of fatality data to the Eagle County Public Health and Environment on a regular basis
(as determined by the nature and magnitude of the event).
Determine if the system for the issuance of death certificates needs to be augmented in order to
meet the needs of the incident.
Consult with the County Coroner’s Office on the need for local mass burial if maximum morgue
capacity is reached. The protocol for such an event includes the following:
o The County Coroner will request mutual aid through the EOC.
o The Public Health Director or designee will participate in establishing criteria for
determining and documenting the cause of death and protocols for safely handling and
transporting bodies, if this has not been done prior to the occurrence of death.
o The Public Health Director or designee will work Environmental Health to suppress
potential vectors originating from inaccessible human corpses or animal carcasses.
LOCATION
Taking into consideration the location and geographic terrain, the Mass Fatality portions of the Incident
Action Plan will include the following:
1. GRIDDING – Establish a system for documenting the exact location of the remains, personal
effects and evidence through sketches, photographs, flagging and global positioning system
(GPS) coordinates.
2. RECOVERY – Supervise the removal of remains, personal effects and evidence from the
mass fatality site to a secured holding site.
HUMAN REMAINS MANAGEMENT
STAFFING NEEDS, ASSIGNMENTS AND EQUIPMENT
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-6
Eagle County Coroner’s Office will:
Assume notification responsibilities for morgue investigation and technical staff, including the
following:
o Clerical and Support Staff
o Technical Specialists
o Forensic Odonatologist
o Forensic Anthropologist
o Fingerprinting
o DNA collection
o Death Certificate Coordinator
o Decedent Tracking Staff
o Victim Decontamination Staff
o X-ray
o Storage
o Receiving
o Shipping
o Embalming, if desired
Coordinate with state, county, and local agencies in the acquisition of all necessary equipment
and supplies for the extent and quantity of body management
Oversee documentation requirements
Maintain relationships with external/community partners, including but not limited to:
o Joint Information Center (JIC)
o ESF #8
o Incident Command System personnel
o Office of Emergency Management
o Funeral Directors
o Faith-based Organizations
NORMAL MORGUE CAPACITY
Depending on the size and nature of the incident, the Coroner will determine if a temporary morgue site is
needed in another location.
Vail Health does not have the morgue capacity that allows for long-term storage of the deceased.
The following protocols will be implemented to the greatest ability of Vail Health at the time of
the occurrence:
o Determine and administer appropriate personal protective equipment required for staff
and others handling the bodies and/or potentially contaminated property.
o Determine and administer prophylaxis and/or immunizations/biologic requirements for
involved staff. These decisions will be influenced by the type of biologic agent involved.
o Security will be deployed to control access to any temporary morgue holding areas
established on Vail Health property outside of the emergency department.
Locations will be considered for temporary holding of fatalities until Coroner can assume control
of the remains, including:
o Emergency Department orthopedic overflow room (if incident does not also include mass
casualties/traumas)
o Hospital Decontamination tent sans decontamination equipment (provided that patient
decontamination is not necessary for response)
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-7
o Under cover of the employee parking structure
Capacity and manner of storage of personal belongings will include:
o Security evidence collection bags will be used to secure all valuables of the deceased and
will be labeled with patient identifier.
o All other personal belongings will go into Vail Health belongings bag and labeled with
patient identifier.
SURGE MORGUE CAPACITY
Capacity of the surge morgue will be established by the County Coroner’s Office in partnership with Vail
Health. The policies, procedures and agency responsibilities will be defined in a Memorandum of
Understanding, inter-agency agreement, or contract signed by all partnering agencies, and will include the
following sections:
Location, including assessment:
o Disaster site management of human remains with proper documentation on site, including
sketches, photographs, flagging and GPS, preliminary documentation procedures, proper
removal and refrigerated storage until transportation can be arranged.
o Access and access controls for supplemental or temporary morgue operations.
Triggers for activation and demobilization morgue capacity.
If the incident requires a temporary morgue location separate from the normal location of human remains,
the Coroner will determine where to establish the temporary morgue. Possible locations include:
Warehouse
Airplane hangar
Fair ground building
The temporary location must have the required equipment and personnel as listed above (see Staffing
Needs, Assignments and Equipment).
PROCEDURES FOR HUMAN REMAINS STORAGE
Procedures for human remains storage are as follows:
Establish an on scene processing station
Mark body bags with a patient identifier, time of death and case number of the deceased (to be
obtained by the Coroner)
Body stacking and/or placing bodies in freezing temperatures is not recommended unless
permission is explicitly given by the Coroner
INFECTION CONTROL POLICY
The infection control policy of each organization covered by this plan shall be followed and will include
but shall not be limited to:
Personal protective equipment will be required by all staff and others handling the bodies and/or
potentially contaminated property.
Prophylaxis immunizations and/or biologic requirements for staff if a biologic agent is involved
in the incident will be adhered to by all personnel.
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-8
Precautions should be adhered to for all personnel handling human remains to prevent risk of
blood borne pathogens or body fluid exposure.
RECOMMENDED SUPPLY LIST
50 Human remain pouches
150 Personal plastic Zip-lock bags
20 Waterproof marking pens
100 White bed sheets
50 ea. Small, medium, and large leather or working gloves
50 Rubber or latex gloves
3 Camera(s) with additional memory cards
50 Files
30 Pens
15 Pads of paper
2 Measuring tape
SECURITY
In order to keep the incident and surrounding operation areas secure, a security perimeter using cones,
ropes, or tape is needed, as well as staff to ensure no unauthorized personnel enter the incident or
operations site. There will be established entry and exit points with staff maintaining restricted access.
Media, bystanders, and nonessential personnel will not be allowed into the restricted areas.
Identification badges will be issued to appropriate personnel. If possible the ID badges should be made
site specific for the Family Assistance Center (FAC), temporary morgue, Incident Command center, etc.
There will be an access log or database that is kept up to date and maintained. Unauthorized personnel
will be immediately removed from the scene.
PSYCHOSOCIAL CONSIDERATIONS
It is assumed that an incident resulting in mass fatalities will also have a large number of survivors and
responders who will have prevailing mental health concerns. The following services will be provided to
survivors:
Translators
Counselors
Emergency medical services
Long-term medical services
Information regarding long-term counseling
In order to mobilize the different services the Coroner will notify the agencies of the incident and request
assistance. Providers who are able to help will then report to the EOC and be directed to the proper
location by the IC. If the requested agencies cannot provide assistance then the Coroner will request
referrals to additional agencies that may be able to provide assistance. The Coroner will also request that
agencies spread the word about the incident to similar service providers and have them contact the
Coroner if they are able to help. The services can be provided in various locations including:
Schools
Conference rooms
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-9
Additional rooms in the FAC
All staff handling decedents should be properly trained for handling the dead and made aware of the
stress associated with handling human remains. The psychological impact of a MFI limits the use of
volunteers. Based on their training volunteers may be used in non-recovery operations such as assisting in
the FAC or relieving law enforcement officials in every day routine work. Staff that is properly trained for
handling the dead should be rotated in and out of active work to allow for rest in a designated area. The
IC will be in charge of scheduling a rest period at regular intervals for the staff members as well as
ensuring that the staff is properly rotated. The following services will be made available to the staff
members on scene or in the designated rest area:
Local chaplains
Counselors
Food and water
Medical services
FAMILY ASSISTANCE CENTER
During an MFI, family members of the injured or deceased will need a place they can receive support and
be away from possible media problems. The purposes of the FAC are to:
Provide relatives of victims a location to receive information regarding the incident or victim.
Protect families from media and curious onlookers.
Allow investigators and Coroner access to the families to obtain information more easily.
The Coroner will be responsible for informing the family of the death the victim or appointing a
responsible person able to handle the stress of informing families of the victims’ death. Only the Coroner
or the one person appointed by the Coroner can inform families of death in order to avoid incorrect
information transfer. Any information not involving the death of a victim will be given to the families by
the coordinator of the FAC, being either the IC or the IC appointed staff member in charge of the FAC. In
order to ensure information accuracy all information must reach the families through the one person in
charge of the FAC or the Coroner/Coroner appointed staff member. The FAC will also have different
services available to the families including:
Grief counselors
Local chaplains
Translators
American Red Cross personnel
Salvation Army
The service providers will report to the Manager at the EOC when first arriving on scene. After reporting
to the Manager they will be briefed on the incident, where the FAC is located, and how to effectively
travel there without disrupting the work being done by other staff members. If the providers require
anything additionally they will put in a request to the person in charge of the FAC once they arrive at their
proper location.
The FAC should be established as quickly as possible following an MFI. The IC will be responsible for
deciding the location and establishing the FAC. The IC will also be in charge of coordinating the services
in the FAC and sending relatives and staff to the correct location within the FAC. If another person is
qualified and capable to coordinate the FAC including services and personnel the IC can give that person
May 2018 Appendix P
Eagle County Emergency Operations Plan
Page P-10
the authority to run the FAC, but still report to the IC. Emergency personnel or the Coroner should meet
with the families on a regular basis to keep them informed. Possible locations for the FAC are:
Hotel
School
Church
Conference rooms
VAIL HEALTH SPECIFIC PROTOCOLS
Vail Health will provide initial response for the specific management of fatalities within its facility until
the Coroner can resume command and control of each body, including but not limited to the following:
Ensure Vail Health Liaison actively participates in the incident EOC to communicate
needs/support capabilities with local authorities.
Notify other area health care facilities for possible impacts from the event.
Request additional body bags if needed.
Request mental health support services
o Eagle County Department of Human Services
o Mindsprings Health
o The Samaritan Counseling Center
Participate in the JIC with other agency Public Information Officers
COMMUNICATION
A JIC will be established as part of the Eagle County EOC to coordinate the release of information
regarding a Mass Fatalities Incident. At a minimum, the Eagle County Communications Department who
will be in touch with the Coroner will be included.
DEMOBILIZATION
The Coroner in conjunction with mortuary service will determine the need to open and close any
temporary morgue facilities.
PLAN EVALUATION
Revision Process
This plan will be reviewed on an annual basis with minor revisions made as necessary. Minor revisions
will be made as a result of changing laws at the local, state and federal level or by evaluating the process
of incidents across the country. Major revisions will be made every two years if no incident occurs. If an
incident does occur, however, the plan will be evaluated and revised as a part of the debriefing based on
how the event was handled and gaps discovered during the incident.
The process will include input from partners in incidents including the Vail Health, Public Health, The
Coroner’s Office, Law Enforcement agencies, mental health and other service providers including clergy
and pastors.
Appendix Q
Severe Weather Plan
May 2018 -Appendix Q
Severe Weather
Page -1
SEVERE WEATHER
Purpose
This Appendix describes Eagle County’s Severe Weather Plan. The purpose is to identify
procedures to observe and report severe weather events which enable National Weather Service
(NWS) forecasters to validate forecasts and make appropriate hazardous weather notifications.
Situation and Assumptions
A. Severe weather events will occur in Eagle County.
B. Trained weather spotters can provide early warning of actual or potential serious weather
conditions.
C. Local spotter reports are critical to the NWS office in Grand Junction.
Concept of Operations
A. Weather spotters are local individuals trained by the NWS to provide essential information
for all types of weather hazards. The main responsibility of a spotter is to identify and
describe severe local storms.
B. Weather spotters will be activated by the NWS Grand Junction forecast office when severe
weather is imminent. Storm spotters are notified of the need for storm awareness and reports
via indirect resources, such as the daily Hazardous Weather Outlook and the Area Forecast
Discussion.
C. Severe weather observations will be reported to the NWS Grand Junction anytime severe
weather conditions are observed.
D. When severe weather approaches, every practical means will be used to further disseminate
warnings issued by the NWS for Eagle County or portions thereof. Practical means may
include, but are not limited to activation of the Emergency Alert System, Community Alerts
through the Aspen/Pitkin and/or Vail Public Safety Communications Centers, informational
announcements on public safety radio networks, and use of social media.
E. Reportable weather conditions to be relayed to the NWS Grand Junction office are identified
later in this document.
Communications
Emergency: 911 NWS Grand Junction
o Telephone: 970-256-9463 (unlisted)
o Administrative Line: 970-243-7007
o FAX#: 970-257-0452
Vail Public Safety Communications Center
o Telephone: 970-479-2201
Pitkin County Regional Emergency Dispatch Center
o Telephone: 970-920-5310
Formatted: Font: Times
Formatted: Normal, Indent: Left: 0"
May 2018 -Appendix Q
Severe Weather
Page -2
Public information and warning functions will be conducted in accordance with
Appendix L of this plan.
Spotter Safety
A. If spotting away from home:
Select a point for observing that offers a combination of reasonably unobstructed
view and maximum protection.
Conduct field inspection, keeping in mind to avoid hazards produced by heavy rain,
hail, lightning, wind, or tornadoes.
Always allow for an escape route.
B. Review safety rules for: Lightning and thunderstorms
Flash floods
Winter Storms
Tornadoes
Reduced visibilities in heavy rains, blizzards, etc.
C. Travel with a spotter safety/survival kit
D. Do not cross water-covered roads and do not attempt to outrun a tornado.
REPORTABLE WEATHER CONDITIONS and PROCEDURES
What to Look For
Heavy rain at the rate of one inch per hour or greater Any flooding, including flash flooding, street flooding, or river/stream flooding
Hail, any size, but of importance are stones ¾ inch diameter (penny sized) or larger
Wind greater than 40 mph, but of importance is wind stronger than 50 mph
Significant damage to structures
Large trees down
Tornado or funnel cloud
Rotation around a vertical axis near the thunderstorm base, known as a wall cloud.
Evidence of dust or debris cloud from thunderstorm wind Snowfall greater than two inches per hour.
Avalanche
Road closures due to snowfall or mudslides/rockslides
Reduced visibilities in dense fog, dense smoke, blowing dust, or blowing snow, etc., with
estimated visibilities below 1 mile
Reporting Procedures
A. Report observations to the NWS Grand Junction
B. Provide the following:
WHO you are: spotter name
WHAT you observed: type of phenomena
WHEN it occurred: exact time of observation
May 2018 -Appendix Q
Severe Weather
Page -3
WHERE it occurred: direction and distance from known location; movement and
speed of phenomena, etc.
Are there INJURIES and/or DAMAGE
C. Avoid vague observations such as “raining real hard,” or “it is blowing hard”
ESTIMATING WIND SPEED AND HAIL SIZE
Wind Speed (MPH) Description
25-31 Large branches moving, flags beat and pop, whistling heard in
overhead wires
32-38 Whole trees moving, inconvenience walking against the wind
39-46 Small branches (twigs) break, impedes walking
47-54 Slight structural damage, larger branches & weak limbs may break,
shingles blown from roofs
55-63 Moderate structural damage and some trees blown down
64-72 Heavy to severe structural and tree damage
73-112 Peels surface off roofs, windows broken, trailer homes overturned,
many trees blown down or snapped off
Hail Reference Size Measured Size
Pea 0.25”
Penny 0.75”
Quarter 1.00”
Half Dollar 1.25”
Ping Pong Ball 1.50”
Golf Ball 1.75”
Hen Egg 2.00”
Tennis Ball 2.50”
Baseball 2.75”
Grapefruit 4.00”
Softball 4.50”
Appendix R
Roles and Responsibilities
May 2018– Appendix R
Eagle County Emergency Operations Plan
Page R-1
Eagle County Emergency Roles and Responsibilities
Function Primary Responsibility Secondary Responsibility
Alert and Notification County/Municipal Governments having
jurisdiction
Public Safety Answering Point
(PSAP) having jurisdiction,
Emergency Management
Building & Utility Damage Building, Facility, Infrastructure owner Mutual Aid Agencies, Private
business
Emergency
Communications
Public Safety Answering Point having
jurisdiction, Emergency Management
800 MHz Radio System, RACES,
ARES
Computer Support Information Technology Outside community agencies
Criminal Event Law Enforcement agencies having
jurisdiction
Mutual Aid Agencies
Crowd Management Venue Owner (private or public) Law Enforcement agencies having
jurisdiction
Damage Assessment Building/Engineering Departments
having jurisdiction, Assessors Office
Public Safety Agencies, Emergency
Management
Debris Management Public Works agencies having
jurisdiction
Solid Waste and outside community
agencies
Emergency Medical / Mass
Casualty
Ambulance provider having jurisdiction,
Search and Rescue Groups, Vail
Resorts
Fire Departments, Mutual Aid
Agencies
Emergency
Care/Hospitalization
Private Corporations
EOC Management Eagle County Government Municipalities
Environmental Issues Environmental Health Departments
having jurisdiction
State and federal agencies
Evacuation County/Municipal Governments having
jurisdiction
Law Enforcement, Fire agencies
having jurisdiction
FEMA Documentation Governmental Administration Emergency Management
Finance Finance Departments having
jurisdiction
Governmental Administration
Fire (including Wildfire) Agency having jurisdiction Mutual Aid agencies
Flood/Heavy Rains Public Works Agencies having
jurisdiction
Mutual Aid Agencies
Hazardous Materials
Response
Designated Emergency Response
Authorities
Mutual Aid Agencies
Incident Command Authority(s) having jurisdiction Mutual Aid Agencies
Legal Attorney’s Offices having jurisdiction Governmental Administration
Map Procurement GIS Department’s having jurisdiction Mutual Aid Agencies
Mass Care / Sheltering County/Municipal Governments having
jurisdiction
American Red Cross, Salvation
Army
Mental Health Eagle County Department of Human
Services, MindSprings Health
Health Care Coalition Member
Agencies
Protective Actions Law Enforcement agencies having
jurisdiction
Mutual Aid Agencies (law, fire, public
works, EMS, etc.)
May 2018– Appendix R
Eagle County Emergency Operations Plan
Page R-2
Function Primary Responsibility Secondary Responsibility
Public Health Eagle County Public Health and
Environment
Eagle County Department of Human
Services
Public Information/Media Jurisdictions having Authority County PIO Group
Record Keeping Finance, Human Resource
Departments having jurisdiction
Governmental Administration
Recovery Planning Eagle County Government Municipalities
Search & Rescue Jurisdictions having Authority Eagle County Sheriff’s Office
Special Needs Individuals Eagle County Department of Human
Services
Transportation Jurisdiction Having Authority Mutual Aid
Utility Disruption Utility Providers Mutual Aid
Volunteer Management/
Worker Welfare
Human Resources Departments having
jurisdiction
VOADs
Water
Supply/Contaminated
Jurisdiction Having Authority Mutual Aid
Water Supply/ Loss Jurisdiction Having Authority Mutual Aid
Appendix S
Response to Terrorism Plan
May 2018 Appendix S
Eagle County Emergency Operations Plan
Page 1
EXECUTIVE SUMMARY
This document is intended to provide guidance to support agencies during a terrorist event. It
identifies lead personnel and a plan of action. It is not intended to replace existing first responder
operation procedures, but serves as a guide to terrorist attack and threat response management
for events involving Weapons of Mass Destruction. It presents planning guidelines for local
emergency management, law enforcement, fire rescue, and emergency medical/health services
response.
The Eagle County Office of Emergency Management, in its role as the County’s emergency
management agency, is implementing a systems approach for a unified response to a terrorist
event. This approach is designed to complement the State of Colorado and Federal Terrorism
Response Plan Annexes. Additionally, this document facilitates the escalation from local first
response to the more definite federal response. This document, in conjunction with the Eagle
County Emergency Operations Plan constitutes a coordinated and integrated approach to these
types of events. It must be emphasized that the key component of success is a unified
management approach.
PURPOSE
To protect persons and property from the effects of terrorist acts, and provide guidance to
primary responders and support agencies in the event of a terrorist act.
INTRODUCTION
The U.S. Code of Federal Regulations defines terrorism as "the unlawful use of force and
violence against persons or property to intimidate or coerce a government, the civilian
population, or any segment thereof, in furtherance of political or social objectives".
Conventional terrorist attack utilizes bombs, bullets, and weapons such as knives, grenades, etc.
Unconventional terrorist attack use the unexpected, such as, using vehicles as weapons, gases,
biologic agents, chemicals, stolen nuclear weapons and other weapons of mass destruction, etc.
Terrorist incidents involving chemical, biological, radiological, nuclear or explosive materials
(CBRNE) are considered weapons of mass destruction (WMD) events.
Incidents, which are believed to be terrorist acts, will be treated as a hazardous material incident
with additional complicating factors.
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The Federal Bureau of Investigation (FBI) further describes terrorism as either domestic or
international. These distinctions are based on the origin, base and objectives of the terrorist
organization involved. Further definitions of these two types of terrorism are:
Domestic terrorism involves groups or individuals that are based and operate entirely
within the United States and Puerto Rico. They do not receive foreign direction and their
acts are directed at elements of the U.S. Government or population.
International terrorism is the unlawful use of force or violence committed by a group or
individual having some connection to a foreign power or whose activities transcend
national boundaries.
EXAMPLES OF TYPES OF TERRORIST ACTIVITIES
Armed Assaults - Armed assaults can include a wide variety of direct action. Examples
include throwing hand grenades into crowds or rocket attacks on airlines or buildings. Another
type of increasingly familiar example involves routine traffic stops that evolve into armed
confrontation(s) between police and extremist militia members.
Arson - Less dramatic than most tactics, arson has the advantage of low risk to the
perpetrator and requires a low level of technical knowledge.
Assassination - A term generally applied to the killing of prominent persons and
symbolic enemies as well as traitors who defect from the group. Assassination targets are
generally selected carefully with a strategic purpose, and the actual attack is planned,
coordinated and practiced.
Biological Agent Release - Biological agents consist of organisms or chemicals of
biological origin that cause death and disease among humans, animals and plants. Biological
agents include anthrax, cholera, plague, botulism and ricin among others.
Bomb - Bombs can range from very simple to extremely complex. They can consist of
ounces of explosive packaged in letter bombs, to tons of explosives in a large vehicle bomb. A
burning time fuse can initiate a bomb, a sophisticated electronic time delays mechanism or can
be booby-trapped, and detonating when disturbed. Bombs have been incorporated in letters,
packages briefcases, computers, purses, luggage and automobiles. Although bombs
overwhelmingly remain the weapon of choice for terrorists, it must be realized that others may
use this technique as well. Revenge, extortion, mischief and vandalism by neighbors, former
lovers, juveniles or co-workers have all been cause for bombing(s).
The improvised explosive device (IED) is the contemporary terrorist’s weapon of choice. An
IED is inexpensive to produce, and because of the various denotation techniques available, is a
low risk to the perpetrator.
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Bomb Threat – Any terrorist group that has established credibility can employ a hoax
with considerable success. A bomb threat can close a commercial building, empty a theater, or
delay an aircraft flight at no cost to the terrorist. Bombs threats are a close relation to actual
bombings. Most bombings are not preceded by a telephone message or written threat, but bomb
threats cannot simply be ignored. Bomb threats can cost schools and businesses considerable loss
of productivity if a bomb incident management plan is not developed and implemented.
Chemical Releases - Of the five categories of chemical agents (nerve, blister, choking,
blood and vomiting), nerve gas is undoubtedly the most notorious and dangerous. Terrorist use
of a chemical agent in a closed environment such as a subway station (i.e. Sarin used in the
Tokyo subway system) auditorium, sports arena or shopping mall has the potential for creating
mass casualties.
Civil Disturbance - A large, often violent public demonstration intended to attract media
coverage that will help convince the world that the event organizers represent a popular cause.
Cyber Terrorism - Terrorists can use sophisticated hacker skills remotely to enter
computer systems in order to steal funds, or alter information in databases and operating systems.
Cyber terrorists may also attempt to gain control of, or disable, critical facility infrastructure
components such as dams, utilities or airport radar systems. This increasingly costly tactic is
emerging and may be used by terrorists in with increasing frequency.
Environmental Destruction - Examples would be the intentional dumping of hazardous
chemicals into a city’s water supply or the destruction of an oil tanker.
Hijacking or Skyjacking - Hijacking is normally carried out to produce a hostage
situation and to gain media attention to the hijacker’s cause. Aircraft are the preferred target,
because of their greater mobility and vulnerability.
Hostage Taking - This is an overt seizure of one or more individuals with the intent of
gaining publicity or other concessions in return for release of the hostage(s). Hostage and
hostage barricade situations are risky for the perpetrator when executed in an unfriendly
environment. Generally hostage taking is a well-planned operation that involves considerable
surveillance, reconnaissance and planning prior to the attack.
Kidnapping - Involves the seizure of prominent people. While similar to hostage taking,
kidnapping has significant differences. Kidnapping is usually a covert seizure of one or more
specific persons who are held until specific demands are met. Kidnapping for ransom is
becoming an increasingly favored method of financing terrorist operations in parts of the world.
Nuclear Weapons/Devices - The nuclear terrorist threat consists of improvised nuclear
devices (IND) capable of creating a nuclear yield and radiological dispersion devices (RDD)
(sometimes referred to as “dirty bombs”). INDs include nuclear weapons obtained from a nuclear
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power inventory, or improvised devices designed and constructed by the terrorists. RDDs
employ conventional explosive devices to distribute radioactive material, contaminating a wide
area.
Product Tampering, Sabotage - Sabotage of industrial or commercial facilities is one
means of identifying the target while making a statement of future intent. Utilities,
communications, and transportation systems are so interdependent that a serious disruption of
any one affects all of them and gains immediate public attention.
Raids or Attacks on Facilities - Armed attacks on facilities are usually undertaken for one
of three purposes: to gain access to radio or television broadcast capabilities in order to make a
statement; to demonstrate the government’s inability to secure critical facilities or national
symbols; or to facilitate logistic purposes (i.e. robbery of a bank or armory).
Seizure - This usually involves a building or object that has value in the eyes of the
audience. There is some risk to the terrorist, because security forces have time to react and may
opt to use force to resolve the incident, especially if few or no innocent lives are involved.
CYBERTERRORISM DEFINITIONS
Activism – Normal, non-disruptive use of the Internet in support of an agenda or cause.
Hacktivism – Operations that use hacking techniques (system infiltration, mass e-mail,
computer viruses, etc.), to attack a computer system, company, or other user. It commonly results
in denial of service or theft of information.
Cyberterrorism – Politically motivated attack against information, computer systems,
computer programs, and data intended to cause harm, such as loss of life or severe economic
damage, for furtherance of political or social objectives.
The susceptibility of computers and their networks to those with criminal intent is
well documented and publicized. From the security of individual e-mail, to
incidents of hackers gaining access to Department of Defense systems, the need
for ever-increasing and evolving computer security is obvious. However, the
ability of recognized terrorist groups to achieve the goal of inflicting casualties on
a civilian population via the Internet is somewhat more questionable.
PREVENTION
Cyber terrorism techniques are continuously evolving so no single preventative measure will be
effective. It is reasonable to consider that security measures already utilized by those responsible
for operating computer networks can and must continually evolve to keep up with the threat of
cyber criminals.
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ASSUMPTIONS
Targets (hard and soft) exist in Eagle County
Law enforcement organizations can, with cooperation, protect the public
Terrorist elements exist
Alert police and security forces may block attempted terrorist acts
Individuals are responsible for taking reasonable precautions for their own
defense/protection
Attacks may be conventional or unconventional
Procedures are in place for those injured by a terrorist act
There is a possibility of secondary devices aimed at responders
Both crisis management (law enforcement) and consequence management (emergency
management) will be occurring simultaneously with crisis management in the lead until a
transition to consequence management is coordinated.
No single agency at the local, state, federal or private level possesses the authority and expertise
to act unilaterally on issues that may arise in response to threats or acts of terrorism.
Local, state and federal responders may define working perimeters that may overlap to some
degree. Perimeters may be used to control access to the area and assess potential effects on the
population and the environment. Control of these perimeters may be enforced by different
authorities, which may impede the overall response if adequate coordination is not established.
An act of terrorism, particularly an act directed against a large population center within the
United States involving CBRNE/WMD, may produce major consequences that would
overwhelm the capabilities of many local governments almost immediately. Major consequences
involving CBRNE/WMD may overwhelm existing state and federal capabilities as well.
If protective capabilities are not available, responders cannot be required to put their lives at risk
in order to enter an area contaminated with CBRNE agents. It is possible that the area will be
closed until the effects of the CBRNE material have degraded to safe levels or properly trained
and equipped responders are available.
RISK ANALYSIS
The Eagle County Office of Emergency Management (OEM) has identified numerous possible
terrorist targets. The Eagle County Threat Hazard Identification and Risk Assessment identifies
these locations and is an Official Use Only document.
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Eagle County Emergency Operations Plan
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CONCEPT OF OPERATIONS
Initial Notification - Those first aware of a terrorist situation in any jurisdiction should call 911.
The Public Safety Answering Point (PSAP) will notify the appropriate law enforcement agency
and other emergency response agencies as necessary.
First Arriving Units - First arriving units (police and fire) will establish an exclusion zone
around the area or suspected areas(s). If necessary, and safety permitting, an on-scene command
post will be established nearby. Traffic will be re-routed around the exclusion zone.
Law Enforcement Protocols -Existing protocols (radio/telephone procedures, equipment,
methods of operation, transportation, etc.) will be used during all counter-terrorist operations.
Lead Agencies - During a federal crime, the federal agencies will be Lead Agencies
requiring state and local assistance.
Local and State Agencies - Local and state agencies must work closely together and
coordinate their activities to assist federal agencies during terrorist incidents.
Shelters - Temporary shelter(s) will be opened in accordance with Eagle County EOP,
Appendix G, for those affected by the incident and unable to return to their residence.
Joint Terrorism Task Force (JTTF) - A JTTF, or working group, will be established.
JTTF will consist of federal, state, and local law enforcement agencies, emergency management
personnel, and the Governor’s staff, if required. The JTTF will be responsible for determining
protective actions, such as evacuations, increased security, planning, training, etc.
Incident Command System (ICS) - ICS will be utilized by all agencies involved. Unified
Command will be necessary because of the different jurisdictions/disciplines involved.
ROLES AND RESPONSIBILITIES
Office of Emergency Management - In the event of a major or catastrophic emergency
event the Eagle County OEM will activate the Emergency Operations Center (EOC) to support
the initial response, recovery and provide consequence management.
FBI - According to Homeland Security Presidential Directive -5, “The Attorney General
has lead responsibility for criminal investigations of terrorist acts or terrorist threats by
individuals or groups inside the United States, or directed at United States citizens or institutions
abroad, where such acts are within the Federal criminal jurisdiction of the United States, as well
as for related intelligence collection activities within the United States, subject to the National
Security Act of 1947 and other applicable law, Executive Order 12333, and Attorney General-
approved procedures pursuant to that Executive Order. Generally acting through the Federal
Bureau of Investigation, the Attorney General, in cooperation with other Federal departments
and agencies engaged in activities to protect our national security, shall also coordinate the
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Eagle County Emergency Operations Plan
Page 7
activities of the other members of the law enforcement community to detect, prevent, preempt,
and disrupt terrorist attacks against the United States.”
Local Law Enforcement Agencies - It is likely that Law Enforcement agencies will be
among the event’s first responders. The agency having jurisdiction (AHJ) will be lead response
agency. AHJ supports police, security, and law enforcement operations, and coordinates with
other law enforcement organizations during terrorism incidents. Law enforcement agencies if
required are responsible for the scene security, traffic control and subsequent incident
investigation. Support from other Law Enforcement agencies or Emergency Services (if
necessary), may include: bomb squad; K-9 units; Haz Mat teams; hostage negotiators; and
homicide investigations. Law enforcement may be required to provide security and crowd
control at various locations, including shelters, medical facilities, casualty collection points, etc.
As soon as it has been determined that an event indicates terrorist activity, the FBI will become
the lead response agency.
Fire/Rescue/Emergency Medical Services - Eagle County Emergency Medical Services,
Fire and Rescue agencies are responsible for the life safety issues relative to an incident
involving terrorist act. They may be the first, or among the first, incident responders. These
agencies are responsible for fire suppression, victim extraction, decontamination, immediate
treatment, triage, and patient transport. Specialized teams (HAZMAT or Search and Rescue)
may be requested to assist, if necessary.
Hospitals - Area hospitals will, most likely, receive the brunt of casualties (victims)
affected by the terrorist act. Medical facilities must be prepared for triage, decontamination and
treatment of victims. Many will leave the incident area before the arrival of first responders, and
transport themselves into the medical facility, placing hospitals and medical providers at risk of
cross-contamination. The affected jurisdiction PSAP will be responsible for prompt notification
of all area medical facilities
Eagle County Public Health and Environment - It is the responsibility of Public Health
and Environment to collect information, monitor local trends and notify the Centers for Disease
Control if necessary, and to maintain a connection with medical providers for notification of
reportable diseases and trends surveillance.
Eagle County Coroner - The Coroner is responsible for the investigation and process of
any fatalities, possibly with outside assistance. Any fatalities due to a terrorist act are considered
murder victims; therefore, the location should be cordoned off and the area secured as a crime
scene. Everything within the crime scene is considered evidence and should not be disturbed,
except by investigators and/or specialized law enforcement personnel.
Continuity of Government - Eagle County is governed by a Board of County
Commissioners (BoCC). During times of Emergency the County Manager is given the authority
to accomplish actions necessary to protect lives. The authority succession is:
May 2018 Appendix S
Eagle County Emergency Operations Plan
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County Manager Deputy County Manager Chair of the BoCC
Continuity of Government (COG) is an essential function of governmental agencies at all levels
and is vital during an emergency/disaster situation. COG is defined as the preservation,
maintenance, or reconstitution of the civil government’s ability to carry out its statutory
responsibilities. Consequently, if a unit of government is not prepared, most if not all of its
critical governance ability could be severely degraded. Such a situation could create a climate
that could make the jurisdiction vulnerability to anarchy, lawlessness, and chaos. The resources
of all County and Municipal governmental departments and agencies are considered to be
available at the County and/or Municipal level in minimizing the effects of disaster; these
resources will be supplemented, as determined by necessity and availability, by voluntary
assistance from:
Adjoining counties
Private businesses and industry
All other groups and individuals
Once activated, Eagle County Emergency Management will coordinate county resources for
prevention, preparedness, response, recovery and mitigation operations through the EOC.
All agencies countywide should have established lines of succession in the event their key
individuals are unavailable.
Any additional assistance required at any level will be requested through the EOC.
During a terrorist incident, all unaffected government offices and organizations should continue
to operate with increased security until notified otherwise. Increased security includes individual
employee awareness, observation, reporting of suspicious objects and characters (see
something/say something), the immediate challenge of all suspicious persons, places or things
foreign to the normal business environment and any prudent method to secure the facility and
protect its occupants.
Administration and Logistics - Each agency, office, and/or organization involved is
responsible for its own administration and logistics. Detailed logs, financial records and receipts
are to be kept for possible future reimbursement and possible legal proceedings. These logs and
records shall be submitted to Eagle County OEM upon request.
Each local agency is responsible for maintaining a list of emergency resources to include private
resources, personnel, supplies and equipment. The EOC shall prepare situation reports (which
will also be submitted to the State Division of Homeland Security and Emergency Management)
and After Action reports describing the situation and response actions of local, state, Federal
agencies and private sectors.
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REGIONAL RESPONSE ASSETS
Eagle County has mutual aid agreements in place should outside assistance be required.
MITIGATION AND PREVENTION
Reducing the Risk - Terrorism prevention begins with the local community and facilities.
There are warnings that, if noticed, can indicate potential terrorist activity. Police, fire, public
works and the general public need to know what potential indicators are and have a system to
report suspicious activity. Public and government sectors need to acknowledge the potential
threat and implement physical security programs commensurate with the threat and value of
facilities to be protected. The terrorist’s greatest asset is anonymity and the ability to reach his
potential target unnoticed. Mitigation (prevention) actions are meant to thwart the potential
terrorist and reduce the probability of an incident. Communities, agencies, facilities and
individuals can reduce the risk of becoming terrorist targets by understanding the nature of
terrorism, assessing their risk, and by taking basic systematic security precautions.
PHYSICAL SECURITY
Physical security measures for a facility reduce the probability for terrorist attack by making the
act more difficult for the terrorist. Developing its defensive capabilities enhances the security of
any public facility. Employing an integrated system of intrusion detection equipment, barriers,
structural hardening, access control and trained response forces are critical components of this
defense, as is delaying terrorist action until additional forces can arrive. Measures designed to
prevent unauthorized access to facilities, equipment, material and information will also safeguard
against sabotage, vandalism and theft.
Awareness Education and Training - The key element to an effective anti-terrorism
program is to develop awareness.
MONITORING
Law Enforcement agencies, in particular the FBI and the Colorado Information Analysis Center
(CIAC), will monitor known groups or factions which are suspected of, or who have the
potential to commit terrorist acts. Local law enforcement will be alerted to treats in our area.
TRAINING
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Eagle County Emergency Operations Plan
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It is the responsibility of local agencies and departments to provide all appropriate training.
Eagle County OEM will provide training information and/or materials from the various sources
and will facilitate training as necessary. Training session information (and such) will be
announced, as it becomes available. Each organization should determine the level of training for
their personnel.
ALERT AND NOTIFICATION AND ACTIVATION LEVELS
Alert and notification will encompass of the following:
Threat information assessment and initiation of protective measures
Notification of appropriate agencies who will be responding or will be placed on stand-by
in the event of terrorist actions
On-Scene Warnings are situations that are observed on-site which would indicate something out
of ordinary, such as:
Unexplained illnesses or deaths
Items that seem out of place – unattended packages, suitcases, containers, bulky
envelopes, etc.
SECONDARY DEVICES
In terrorism incidents, always consider that a secondary device is present. This will prevent
unnecessary casualties/fatalities. Bomb Squad or other qualified personnel should make
determination of secondary devices. Keep potential consequences of secondary devices in mind
when organizing the response site and executing the response. Establish functional areas as far
away from the incident as practical. These include the Incident Command Post, staging area(s),
triage/treatment area (s) and decontamination site(s). Cellular phones, radios, pagers and car
alarm remotes must be turned off or kept away from suspected bombs. Radio frequency
transmitted by one of these devices could cause device detonation.
RECOVERY
Long-term activities stabilize all systems. The length of the response will depend on the type of
incident. The most complicated recovery period would be if the incident involved nuclear,
biological or chemical agents. Issues to consider are:
Extent/Degree of allowable re-entry
Extent of chemical, biological and/or nuclear contamination
Identification of agents
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Eagle County Emergency Operations Plan
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Identification of contaminated victims
Identification of contaminated facilities/sites
Decontamination effort
Quarantine activities
Identification of successfully decontaminated facilities/sites
Identification of “lost” facilities/sites (those which cannot be safely decontaminated and
are determined unsafe for future use)
Economic impact
Appendix T
Major Incident Communications Plan
May 2018 - Appendix T
Major Incident Communications Plan
Page 1
PURPOSE
To provide a pre-established plan for communications on incidents that require interaction with resources
from outside of Eagle County (major incidents).
SCOPE
The Eagle County Major Incident Communications Plan was developed by personnel from the Eagle
County Technical Operations committee which was formed through and Agreement with the user
agencies on the Eagle County 800 MHz radio system.
May 2018 - Appendix T
Major Incident Communications Plan
Page 2
Appendix U
Joint Information System
Protocols
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Eagle County Emergency Operations Plan
Page -1
Joint Information System Protocols
PRIMARY AGENCY: Varies dependant on location and type of incident or event.
SUPPORT AGENCIES: All other governmental, non-governmental, private and non-profit
organizations involved in or affected by the incident or event.
I. INTRODUCTION
A. PURPOSE
This appendix establishes procedures and protocols for Emergency Support Function #15
(ESF #15), or External Affairs (Public Information), which supports incident
management during planned events, emergencies and declared disasters through a Joint
Information System (JIS) or Joint Information Center (JIC). Eagle County’s intent for
ESF #15 is exactly the same as ESF #15 at the state and federal level: To unite all internal
and external communications within External Affairs in order to provide consistent and
coordinated information.
B. SCOPE
Eagle County’s emergency public information actions before, during, and after any
emergency will be determined by the severity of the emergency as indicated by the local,
tribal or state agencies, that are involved, or as perceived by the public. A significant
emergency public information response will involve many city, county, and state
agencies. ESF #15 describes those agencies and their responsibilities.
II. POLICIES
A. Authorities
Derived from local jurisdictional authorities.
III. SITUATION
A. Emergency/Disaster Conditions and Hazards
A natural or man-made emergency or disaster may occur at any time.
B. Planned Events
Eagle County is often the host for planned events or situations that may create significant
public interest.
C. Assumptions
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Eagle County Emergency Operations Plan
Page -2
1. An incident or incidents have occurred, or public perception is such that people
believe they have been placed in danger by a natural or technologically-caused
emergency or disaster.
2. The incident(s) require responding agencies to provide information and
instructions to the public about the incident and actions people should take to
save and protect lives, property, economy, and the environment. Responding
agencies also would provide information to reduce public concerns about the
incident and response activities.
3. A planned event or situation is of a magnitude that the Joint Information System
should be utilized.
IV. CONCEPT OF OPERATIONS
A. General
1. Local jurisdictions are responsible for providing their citizens with information
on the incident and what immediate protective actions they should take, such as
taking shelter or evacuating.
2. When the Eagle County Emergency Operations Center (EOC) is activated (see
Emergency Operations Plan pages 18 through 19 and Appendix B), the
organization and scope of ESF #15 operations will be established in accordance
with the needs and requirements of the response. In addition, the organization of
ESF #15 will reflect National Incident Management System (NIMS) principles
for Emergency Public Information, especially the principle that the Public
Information Officer supports Incident Command and “represents and advises the
Incident Commander on all public information matters relating to the
management of the incident.”
B. Organization
1. Local Jurisdiction Information Support Structure
In accordance with the NIMS and Incident Command System, the local
jurisdiction should designate a public information function to provide
information and instructions to its citizens before, during, and after an emergency
or disaster.
2. Once the Eagle County EOC is established, the JIS shall be activated and the
personnel assigned to the public information role at the incident level, should
coordinate their emergency public information actions with the Eagle County
JIC.
3. State Information Support Structure
May 2018 Appendix U
Eagle County Emergency Operations Plan
Page -3
To reduce inaccuracies and misinformation, the State will initiate a JIS to
coordinate information with participating local, state, and federal agencies. Based
on the urgency of the situation and the need for inter-agency cooperation,
agencies should attempt to coordinate emergency public information through the
Governor's Office.
C. Procedures
1.
2. Jurisdictions involved in the incidents or events will be notified and
requested to provide staff support for a JIC.
3. The State will coordinate via the JIS with federal agencies to provide federal-
level information to the public following a natural or man-made disaster or
emergency, as necessary. The state’s ESF #15 will collaborate with and support
locating and managing the operations of a JIC, Joint Operations Center or Joint
Field Office.
D. Mitigation, Preparedness, Response and Recovery Activities
All Pertinent Agencies:
1. Identify and train appropriate staff to implement the public information
responsibilities outlined in this plan, including required NIMS training courses.
2. Prepare and coordinate public information resource materials to be used for an
emergency or disaster.
3. Participate in training and exercise programs to test emergency public
information and JIS-JIC programs and procedures.
V. RESPONSIBILITIES
A. Primary Agency(s)
The JIC Manager shall be appointed based upon jurisdiction and availability.
1. Establishes ESF #15 operations to provide instructions and information to the
public about a natural or man-made emergency or disaster.
2. Coordinates the planning, production, dissemination and evaluation of
emergency public information through all phases of an emergency or disaster.
3. Coordinates the dissemination of information and instructions to the general
public and special needs populations; the media; local and state government
officials; non-governmental organizations and members of the business
community.
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Eagle County Emergency Operations Plan
Page -4
4. Provides information on the emergency or disaster, its impact on the county,
county response actions, and agency support being provided.
5. Provides information on recovery programs designed to return affected areas as
nearly as possible, to their pre-incident condition.
B. Support Agencies
1. Local Public Information Officers (PIO’s)
As listed below, the following Eagle County agencies are committed to providing
general public information officer support, as requested, during response and
recovery activities, should an emergency, disaster, or hazard-specific incident
occur:
Agency
U.S. Department of Interior, Bureau of Land
Management
Colorado Department of Transportation
Colorado Parks and Wildlife
Colorado State Patrol
Eagle County Government
Eagle County Paramedic Services
Eagle County Coroner
Eagle County School District
Eagle County Sheriff’s Office
Eagle River Fire Protection District
Eagle River Water and Sanitation District
Greater Eagle Fire Protection District
Town of Avon
Town of Avon, Police Department
Town of Gypsum
Town of Minturn
Town of Vail
Town of Vail, Fire Department
Town of Vail, Police Department
U.S. Department of Agriculture, Forest Service
Vail Mountain School
Vail Recreation District
May 2018 Appendix U
Eagle County Emergency Operations Plan
Page -5
Vail ResortsInc.
Vail Valley Foundation
Vail Health
2. American Red Cross/Salvation Army
Provide the JIC with information on location of shelters or assistance centers, and
assistance being provided to people affected by an emergency or disaster.
3. State of Colorado, Office of Emergency Management
Should an emergency be declared that involves threats to lives and property
within the State of Colorado, either through local or partner request for action or
through a declared State of Emergency, the Public Information Officer for the
Office of Emergency Management can, in coordination and with the approval of
the Incident Commander or State EOC Manager, establish a JIS and commence
JIS activities as soon as possible. In this instance, the Public Information Officer,
now Lead PIO or designee will contact relevant local, state and federal Public
Information Officer or public affairs staff.
4. Federal Emergency Management Agency
a. Coordinates federal-level emergency public information through the U.S.
Department of Homeland Security following a natural or man-made
emergency or disaster.
b. Collaborates with and support locating and managing the operations of a
JIC, if requested.
VI. Resource Requirements
Resource requirements are identified in supporting plans and procedures.
VII. JIC Organizational Chart
May 2018 Appendix U
Eagle County Emergency Operations Plan
Page -6
Eagle County
EOC Manager
ESF #15 Lead
JIC Manager
Information Gathering
and Production
Information Dissemination
Field and PIO
Liaison
Research and Writing
Media Monitoring
Translations
Public Inquiries
Media Response
Web Content
WebEOC Postings
Social Media
Field Media
Community Relations
Shelters
Photo/Video
Appendix V
Rapid Needs Assessment
May 2018 Appendix V
Eagle County Emergency Operations Plan
Table of Contents
RECORD OF CHANGES...................................................................................................... 1
AUTHORITY ........................................................................................................................ 2
SCOPE……............................................................................................................................ 2
PURPOSE…………………………………………………………………………………... 2
SITUATION AND ASSUMPTIONS .................................................................................... 3
ORGANIZATION AND RESPONSIBILITIES.................................................................... 4
CONCEPT OF OPERATIONS ............................................................................................. 7
LOGISTICS……………………………................................................................................ 12
IMPLEMENTATION……………………………………..................................................... 12
PLAN DEVELOPMENT AND MAINTENANCE………………………………………… 13
ADMINISTRATION AND SUPPORT…………………………………………………..… 13
APPENDIX A. ASSESSMENT WORKSHEETS ………………………………………..... 14
April 2018 Appendix V
Eagle County Emergency Operations Plan
Page 1
Plan Review
Every two years, or upon significant change, Eagle County will review this Rapid Needs
Assessment Plan, components, and supporting elements, and makes any required updates or
changes.
Record of Changes
DATE SUBJECT PAGE(S) SIGNATURE
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 2
AUTHORITY
CRS 24-33.5-701 through 716
CRS 30-10-513
Colorado Disaster Act of 1992
OVERVIEW
This plan is to provide for the orderly and coordinated assessment of all or any part of Eagle
County if it is determined that such action is the most effective means available for providing
coordination and oversight of the effects of an emergency situation. All municipalities and
response agencies have been given opportunity to provide input to this plan.
SCOPE
A Rapid Needs Assessment (RNA) takes place within hours after an incident and focuses on
lifesaving needs, imminent hazards, and critical lifelines. This is also referred to as a
‘windshield’ assessment, as it involves first responders and key officials reporting in on
conditions as they move through stricken areas. It is essentially a community wide “size-up” that
helps identify immediate life safety and response priorities as soon as possible, preferably in the
first operational period. The Vail Public Safety Communications Center and the Pitkin County
Regional Emergency Dispatch Center, also known as the Public Safety Answering Points
(PSAP’s), will be instrumental in initially identifying the need for activation of the RNA plan
based upon the nature and extensiveness of calls that they receive. The Eagle County Public
Information Officer Group or the State Virtual Operations Support Team group will be helpful in
monitoring social media for a community perspective.
RNA involves teamwork among local public and private personnel. Depending on the time of the
incident and the amount of warning, it may initially include personnel from law enforcement,
fire, public works agencies and other resources in the affected area. Personnel who are in place
and know their responsibilities are the front-line teams for RNA.
Later, damage assessment operations may include other government organizations, volunteer
organizations, and private citizens.
PURPOSE
The ability of Eagle County to perform a rapid situational assessment accurately and within the
first few hours after an incident is critical to providing an adequate response to life threatening
situations and imminent hazards that may impact the County.
An RNA will enable officials to prioritize response activities, determine available resources,
allocate those resources, and request needed mutual aid and/or state and federal assistance.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 3
SITUATION AND ASSUMPTIONS
Situation:
The primary Natural Hazard risks faced by Eagle County and its municipalities include, but not
limited to, wildfire, flooding, and severe storms. Additional significant hazards include
transportation (HazMat and Mass Casualty), terrorist activity, and urban fire.
Typical natural hazards where this RNA Plan may be implemented would be large scale
flooding, landslide, wildfire on a large scale or potentially an earthquake.
Assumptions:
Eagle County is, in general, well prepared to respond to disaster events and has the full support
of resources available through the State of Colorado and the Federal Emergency Management
Agency (FEMA). However, the most efficient use can be made of the available resources (both
internal to the County and external through requests for assistance made through the Colorado
Division of Homeland Security and Emergency Management) only when the magnitude,
severity, and precise nature of the event and the resulting damages are known.
It is critical that a Situation Assessment be conducted that is quick (within three hours or less of
the event) and of the appropriate detail (generalities are unhelpful, yet too much detail will
actually slow down the collection and interpretation process).
The County’s RNA Plan is designed to be used in a major event with large scale damage. Under
these circumstances, it must be anticipated that normal operation of the County and/or
municipalities usual priorities will be suspended or delayed in order to do the most good for the
most citizens in as little time as possible.
Any major event may be expected to disrupt, if not totally curtail, communications via telephone.
Even if the telephone lines and switching equipment are not physically damaged, severe
overloading will occur, which will result in telephone service becoming extremely slow and
unreliable.
Cellular service is also dependent upon the landline telephone system in some measure.
Additionally, cellular towers, and particularly interconnection microwave equipment, may be
subject to physical damage from the some events. Moreover, cellular service is typically more
prone to overloading than basic landline service.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 4
A major event could overload the communications systems of police, fire and Emergency
Medical Services (EMS) dispatch systems. Those systems are also subject to physical damage
and consequent reduced capacity, or outright failure, particularly in the event of an earthquake.
A disaster event will also impact transportation. A flood and landslide event can realistically be
expected to result in failed road and bridge structures. Debris from damaged buildings and trees
and large rock falls will likely further block roads. Should the event occur during travel periods,
stalled vehicles will exacerbate the impact to transportation. Transportation blockages impact not
only the ability to respond to the situation, but also the ability to assess the situation.
A major disaster will also have a very significant and varying impact on County utilities.
Disruptions are to be expected and could result, either directly or indirectly, in situations that
threaten life and property.
In many cases the resources available to be used in the RNA process will depend upon the
location, time of the day, day of the week, and even the time of the year that the event occurs.
The County’s RNA plan is designed to work as effectively as possible under any combination of
these factors.
Effective disaster management lies in the effective use of as many resources as possible and the
use of those resources in the most effective manner possible. Thus, the RNA should be
performed, when possible, by personnel who can be deployed rapidly and by those personnel
who can best be spared from other tasks.
Phone assessments of critical facilities can be initiated by the Emergency Operations Center
(EOC) or Incident Commander where phone service is available. Radio assessments of critical
facilities that use interoperable radios can be initiated by the EOC or the Incident Commander.
Personnel may not be available from response agencies to do a rapid needs assessment due to
staffing shortages or the magnitude of the event and the required response. The use of volunteers
and volunteer organizations and Incident Management Team (IMT) or EOC personnel to
perform the assessment may be needed at this point.
ORGANIZATION AND RESPONSIBILITIES
All response shall follow National Incident Management System guidelines to include the
establishment of a Single or Unified Command structure. This will be done at the earliest time
possible and that information provided to all personnel.
Use of response agencies listed below will depend on availability of resources.
Public Safety Answering Points
Receive initial reports of situations via 911 calls or other methods.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 5
Dispatch appropriate response agencies to situation location(s).
When multiple locations are reporting similar situation contact Eagle County Emergency
Management to activate this RNA plan.
Deliver public warning as directed in accordance with Eagle County Emergency
Operations Plan (EOP), Appendix L.
Notify all relevant response agencies of the disaster - including Emergency Management.
Prioritize responses until the EOC is operational.
Transfer disaster relevant non-emergency calls to the EOC.
Incident Command:
The Incident Commander may be first on scene and is often law or fire personnel. A clear
early establishment of an Incident Command or a Unified Command is vital. Incident
Command/Unified Command (IC/UC) will be initially responsible for implementation of
this plan until the EOC is operational. Once the EOC is operational and coordination
between IC and EOC is established then the RNA shall be placed under that control and
the IC/UC will continue with all other duties required. Other command duties may be
relegated to the EOC as agreed upon.
Will verify evacuation shelters are capable of receiving citizens if necessary.
Law Enforcement:
Provide personnel to conduct an RNA. This information will be provided to the IC or, if
activated, the EOC.
Check critical facilities within assigned divisions.
Upon request and availability, provide a person to staff Emergency Support Function #
13 position in the EOC to assist in information collection received by Law Enforcement
personnel doing assessments. These persons will be relieved for re-assignment to higher
priority duties as other EOC staff become available.
Provide collected information to the IC, or the EOC if activated.
Fire Departments:
Provide personnel to conduct an RNA within their response areas by districts,
concentrating on locations of Hazardous Materials using the provided assessment sheets.
Upon request and availability, provide a person to staff Emergency Support Functions #4
and 10 positions in the EOC to assist in information collection received by firefighting
personnel doing assessments. These persons will be relieved for re-assignment to higher
priority duties as other EOC staff become available
Provide collected information to the IC, or the EOC if activated.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 6
Public Works:
Provide personnel to conduct an RNA in divisions within their area of responsibility
using the assessment sheets provided.
Water Treatment/Treatment Plant personnel will be responsible for self-assessment of
those facilities.
Upon request and availability, provide a person to staff Emergency Support Function # 3
position in the EOC to assist in information collection received from PW personnel.
Provide collected information to the IC, or the EOC if activated.
Incident Management Team:
Assist with RNA through use of RNA assigned personnel.
Emergency Management/EOC:
Open and staff the EOC upon notification. Staff for the EOC will be provided by
designated personnel.
Once established, the EOC will be responsible for collecting the RNA information along
with overseeing more detailed Damage Assessments at a later time. Coordination of any
state and federal resources requested will take place at the EOC.
Will attempt to acquire the necessary resources to complete the assessment if the
response agencies are not available to perform the RNA.
Will provide a Situation Report and a Damage Assessment Summary to the Colorado
Division of Homeland Security and Emergency Management (DHSEM) as soon as
possible.
For seismic events, verify dams or reservoirs that affect Eagle County are intact
(depending on event). This can be done by contacting emergency management for
surrounding counties.
Will ascertain the status of evacuation centers, if needed.
Will ascertain status of dams and reservoirs that affect Eagle County, if applicable, from
IC or other sources.
Will provide completed data to IC.
Other Agencies (Community Resources):
Other agencies such as, schools, resorts, medical and long term care facilities, utility
providers, state and federal agencies within the County will provide status on their
facilities, upon request, to the EOC for use in the RNA. This may include information
from Colorado Department of Transportation on state and federal highways in the
County.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 7
Municipalities:
Municipalities will provide status on any damages within their jurisdiction to the EOC.
These municipalities may be covered by fire districts and law enforcement from outside
their boundaries but will also gather information on local conditions.
Medical Facilities:
Medical facilities will collect their in-house damage data and assessment and provide that
information to the EOC upon request.
CONCEPT OF OPERATIONS
The basic concept of RNA is to help determine where resources are needed that will do the most
good, for the most number of people, in the least amount of time. It is critical to determine a
fairly accurate overview of the full extent and nature of the situation in order to enable that the
most beneficial and effective decisions are made with regard to event priorities, deployment of
available resources, and requesting of additional outside resources.
Without an overall picture of the event a small portion of an area may be overwhelmed by
response efforts while another area, having greater need, is left with no support. Every County
and municipal employee and every citizen has a role in RNA. Each must first assess his or her
personal situation and take whatever steps may be immediately necessary for their personal
safety and that of those around them.
In terms of the formal RNA, the Fire and Law Enforcement agencies, together with Public
Works, play the lead roles, with critical input from Community Resources (which may include
utilities, businesses, organizations, and volunteers).
There are several important uses of the information gathered in RNA. Initially, the on-scene IC
will use the RNA information to make initial planning and strategy decisions. Once the EOC has
been effectively activated and coordination and policy staff have gathered, they use the
information gathered from the RNA process to assess the situation, make policy determinations,
and formulate effective and realistic goals. At all levels, relevant accurate information is
essential for effective decision making.
The RNA process is different from the other forms of damage assessment that come later in the
event. The purpose of RNA is not to estimate the dollar value of the damage or the fine details. It
is, rather, to assess the nature, magnitude and scope of the event so that the decision makers can
assign the appropriate priorities to their response, utilizing the available resources most
effectively, and requesting outside resources of the most appropriate types that are most needed.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 8
To accomplish this important purpose, it is necessary to get information that helps disclose the
type and extent of the damage that has occurred, where it has occurred, and the transportation
limitations and capabilities that will affect the response. Specifically, what roads are blocked,
where, and by what? What utilities are functional and what utilities need to be shut down to
protect life or property? Where is the largest number of victims trapped, in need of medical care,
or in need of shelter? What significant buildings are damaged, and which may be available for
sheltering?
To facilitate the quick gathering of this critical information under conditions far from ideal, the
County has been divided into multiple districts. These districts utilize the existing patrol district
boundaries for the Eagle County Sheriff’s Office. The County is divided into quadrants as
follows:
District 1 – Eagle River Valley, East of the Edwards Spur Road to the county lines at Vail
Pass and Tennessee Pass including the communities of Red Cliff, Minturn, Avon, Beaver
Creek, Vail and portions of Edwards.
District 2 – Eagle River Valley, between Wolcott and Edwards Spur Road including
Highway 131 to the county line including the communities of McCoy, Bond, Wolcott,
Bellyache Ridge, Cordillera and portions of Edwards.
District 3 – Eagle River Valley, between Glenwood Canyon and Wolcott to the summit
of Cottonwood and Crooked Creek Passes including the communities of Eagle, Gypsum,
Dotsero, Sweetwater and Burns.
District 4 – Roaring Fork River Valley including the communities of El Jebel and a
portion of Basalt.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 9
Within most of these districts, there exist facilities that are deemed Critical Infrastructure. A
listing of special facilities such as day care centers and assisted living is included as part of the
Eagle County Threat Hazard Identification and Risk Assessment plan.
A listing of hazardous materials manufacturing and storage sites is available at the Emergency
Management office or the fire district/department having jurisdiction.
Key facilities are identified for priority assessment during RNA. These facilities are pre-listed on
the damage assessment forms that have been provided as part of this plan.
Activation and Priorities
When an event has occurred that appears to have the potential to exceeding the response
capability of Eagle County agencies the RNA program shall be activated by the Incident
Commander or Sheriff who will immediately notify the appropriate PSAP, who will then notify
the other departments and the Office of Emergency Management (OEM).
Activation shall be immediately announced by PSAPs for all appropriate Law, Fire or Public
Works agencies and the Chiefs’/Directors’ Group in the Everbridge employee alert system.
Phase One of the RNA shall consist of the first 1-3 hours of an event during which a reasonably
complete picture of the nature (flood, wildfire, etc.), scope (Localized or Widespread), and
magnitude (Slight, Moderate or Severe damage) of the event is being obtained.
District 2
District 1
District 3
District 4
District Boundary Map
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 10
A defined geographic area is important in providing the correct and most efficient response
necessary to support the event. Once this has become reasonably clear to those in charge (the IC
before the EOC has been activated, and the EOC after activation), Phase One has been
completed.
The IC will coordinate with other field response personnel to identify location, communications
protocols to include radio channels and/or talk groups and reporting requirements.
This will be dependent on resource availability of each agency. If these agencies do not have the
resources available then the EOC may utilize Incident Management Personnel, volunteers and/or
volunteer agencies to complete this phase.
Law, Fire and Public Works will assign staff to act as RNA personnel as available. These RNA
personnel will give first priority to the accomplishment of their respective RNA roles during
Phase One of the event as described above, subject to the following considerations:
There may be situations encountered in which it is necessary to take immediate action
since, although posing an immensely serious threat of escalation, the situation is currently
capable of effective and fairly rapid suppression/curtailment with immediately available
resources. For example, a HazMat leak encountered by adequately trained and equipped
personnel, if not stopped, will certainly spread widely and rapidly, necessitating a wide
spread evacuation or posing a serious risk to a large number of individuals or critical
facilities.
The Incident Commander shall remain in ultimate control of their incident/event and the
assigned RNA personnel shall remain in control of the RNA process.
Once activated, RNA Phase One procedures shall remain in effect until:
1. Terminated by the IC upon determination that the event is, in fact, not of sufficient scope
to exceed the available response capability of the City or County;
2. The completion of Phase One of the event, or
3. By determination of the IC and/or EOC.
Upon the completion of Phase One, the IC and/or EOC shall notify all other RNA personnel.
Phase Two shall commence upon the termination of Phase One. During Phase Two, initial
damage assessment and reporting shall begin as stated for Phase One with the exception of the
changes in priorities described below.
Upon completion of Phase One and after the Nature, Scope, Magnitude and Geographical area
have been defined, the assessment of critical (key) facilities within the affected area shall begin.
Assigned personnel will assess the Critical Facilities and Lifelines within their division, using the
RNA worksheets supplied in this document.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 11
Other damage observed in assigned areas should also be noted on the forms.
Periodically (as soon as possible), all field units and personnel will report the information
gathered to the IC/UC until the EOC is operational. Once the EOC is operational and
coordination between IC and the EOC is complete, all RNA information will be routed to the
EOC.
Participating Community Resources will similarly report their findings to the appropriate
location.
Once the collection of data is completed and the information passed on to the IC/EOC then the
assigned personnel may be requested to revert to a more detailed assessment of their division.
RNA assigned personnel will continue, however, with reporting if additional information is
obtained during other response activities.
If necessary due to conditions multiple assessments may be made for updates or changes.
Phase One and Two assessments can be done concurrently where appropriate.
Use and Purpose of RNA Data
Data collected will allow officials to make informed decisions on resource prioritization and
allocation, coordination of response agencies and help in determining needs for any acquisition
of out-of-county resources.
If warranted, a full listing of gathered information collected by the EOC will be sent to DHSEM
through the Regional Field Manager (for their use and transmittal to FEMA if needed) as soon as
the needs assessment is completed or at different intervals, if requested.
Once the RNA is complete a more detailed Damage Assessment will begin in accordance with
Appendix F of the Eagle County EOP.
Logistical Considerations
Depending upon the actual severity of the damage from the event, getting the personnel with
RNA responsibility to the areas of their responsibility could become a factor. The impact of these
damages upon the effectiveness of the RNA plan has been minimized by its reliance upon
personnel who would normally be available to perform those tasks. For example, the Fire
personnel are distributed among multiple fire stations; Law Enforcement personnel are
distributed among the County and municipalities; the Public Works personnel will be distributed
County wide (such as water treatment plants, shops, etc.); and the Community Resources are
used within their own facilities, where they may be physically present at the time of the event.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 12
LOGISTICS
The equipment that is essential to the RNA program is largely already in place and can be made
available without significant expense in time or manpower.
Existing Equipment:
Communication Equipment is standardized through-out the County and interoperability is
available with Statewide Mutual Aid talkgroups, Local Mutual Aid talkgroups and conventional
channels on the DTR system.
VHF radios are available to many agencies and the ability to interconnect different types of
communications systems is available through OEM and PSAPs.
(A standardized ICS Form 205 (Communications Plan) is located in Appendix T of the Eagle
County EOP.
This form will be used to help determine communication needs and assignment of talkgroups or
channels for use during the RNA.)
Response Vehicles are available for all responders and dedicated RNA personnel through their
home agency. If access to affected areas has been damaged or blocked by debris then vehicles
with plows and road clearing equipment are available through local Public Works departments.
A Mine-Resistant Ambush Protected vehicle that is resistant to flats and has the ability for high
water access is available through the Special Operations Unit of law enforcement.
Unmanned Aerial Vehicle (UAV) use will be beneficial in providing video assessment in areas
not accessible by other means.
Forms have been developed that facilitate the gathering of the limited specific information
needed for the RNA process. The IC, as well as the EOC, has access to the corresponding forms
to facilitate the transfer of the information. Where forms are not available or incomplete any
written or electronic media will work as long as location and extent of damages are recorded.
IMPLEMENTATION AND ACTIVATION
The RNA plan is activated by the Incident Commander who is typically either the Law
Enforcement lead for the area or the Fire Chief of the affected district/municipality or by the
OEM.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 13
PLAN DEVELOPMENT AND MAINTENANCE
Plan development, review and comment opportunities for the Eagle County RNA Plan has been
provided to all cities, towns and response agencies along with the private sector prior to final
approval of the plan by the Eagle County Board of County Commissioners.
Any jurisdiction, agency or participating Community Resource that wishes to suggest, or request,
changes or modifications to this plan may submit them to the OEM at
emergency@eaglecounty.us.
The OEM shall have the responsibility for maintaining the currency of this plan and submitting it
for approval to Board of County Commissioners.
ADMINISTRATION AND SUPPORT
Activity Logs:
The Incident Commander and, if activated, the EOC shall maintain accurate logs (ICS
form 214 or equivalent) recording decisions, significant activities, and the commitment of
resources to support operations.
Documentation of Costs:
Expenses incurred in carrying out response for certain hazards, such as radiological
accidents or hazardous materials incidents, may be reimbursable from the responsible
party or other sources. Hence, all departments and agencies will maintain records of
personnel and equipment used and supplies consumed during activation. All agencies are
responsible for costs incurred by their personnel.
Each agency is responsible for establishing effective administrative controls to guide the
expenditure of funds during the emergency. Accurate activity and expenditure logs,
invoices, and other financial transaction records are required for any possible
reimbursement requests. Record keeping is also necessary to facilitate closeouts and to
support post-emergency audits and for any possible reimbursements.
All agencies are responsible for their own costs involved in this plan including those
associated with any resources ordered or requested unless otherwise agreed upon.
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 14
CRITICAL RESPONSE and LIFELINE FACILITIES ASSESSMENT WORKSHEET
Critical (key)
Facilities
Information
Division 1
Report # _____
Date____________ Time____________
Facilities Status Operational Impacted Non-
Operational
Fire Stations
Station 1 (East Vail)
Station 2 (Main Vail)
Station 3 (West Vail)
Station 5 (Minturn)
Station 7 (Avon)
Station 11 (Beaver Creek)
Law Enforcement
Vail Police
Minturn Sub
Eagle-Vail Sub
Avon Police
EMS
ECPS Vail Building
ECPS Avon Building
Local Government
Vail Municipal Building
Red Cliff Town Hall
Minturn Municipal Bldg.
Eagle County Avon Annex
Avon Municipal Bldg.
Medical Facilities
Vail Health
Avon Urgent Care
Centura Health
Beaver Creek Medical Center
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 15
Facilities Status Operational Impacted Non-
Operational
PSAP
Vail Communications Center
DTRS Sites
East Vail
Main Vail
Vail Junction
Lower Dowd
Beaver Creek
Lower Beaver Creek
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 16
Lifeline Status
Division 1
Report # _____
Date____________ Time____________
Status Impacted Non-Operational
Roads
Interstate 70
U.S. Highway 6
U.S. Highway 24
(list additional roads)
Bridges and Overpasses (list)
Eagle Street/Turkey Creek
Water Street/Eagle River
Status Impacted Non-Operational
Dams
Homestake Reservoir
Robinson Lake
Eagle Park Reservoir
Black Lakes #1
Black Lakes # 2
Nottingham
Benchmark Lake
Western Hillside Reservoir
Schools
Vail Mountain School
Red Sandstone Elementary
Vail Ski & Snowboard Acad.
Homestake Peak School
Avon Elementary School
June Creek Elementary
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 17
School
June Creek Middle School
Red Sandstone School
Charter School
Battle Mountain High School
Water/Waste Water Facilities
Eagle River W & S - Vail
Red Cliff Water
Red Cliff Waste Water
Minturn Water Treatment
Eagle River W & S - Avon
Ditches
Electrical Sub-Stations
Eagle Vail
Metcalf
Potato Patch/Red Sandstone
Natural Gas Facilities
Miller Ranch Station
Meadow Mountain
Matterhorn
Vail Valley Drive x South
Frontage Road
Telephone Facilities
Vail Central Station
Eagle Vail Central Station
Hazardous Materials Sites
Railroad
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 18
UP Leadville line (Exempt)
Assisted Living
Other
Other Buildings Damaged
(Approximate Number in Division)
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 19
CRITICAL RESPONSE and LIFELINE FACILITIES ASSESSMENT WORKSHEET
Critical (key)
Facilities
Information
Division 2
Report # _____
Date____________ Time____________
Facilities Status Operational Impacted Non-
Operational
Fire Stations
Station 12 (Edwards)
Station 15 (Cordillera)
Station 16 (Upper Cordillera)
Station 25 (Rock Creek)
Law Enforcement
Edwards Sub
EMS
ECPS Edwards Building
Local Government
Medical Facilities
Vail Health -Edwards
DTRS Sites
Wolcott
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 20
Lifeline Status
Division 2
Report # _____
Date____________ Time____________
Status Impacted Non-Operational
Roads
Interstate 70
U.S. Highway 6
U.S. Highway 24
Colorado 131
Colorado River Road
Trough Road
(list additional roads)
Bridges and Overpasses (list)
Status Impacted Non-Operational
Dams
Granby Dam (Grand)
Williams Fork Dam (Grand)
Shadow Mountain Dam
(Grand)
Willow Creek Dam (Grand)
Green Mountain Dam
(Summit)
Dillon Reservoir (Summit)
Schools
Edwards Elementary School
Vail Christian High School
Vail Christian Academy
St. Clare of Assisi School
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 21
Water/Waste Water Facilities
Eagle River W & S -
Edwards
Ditches
Electrical Sub-Stations
Wolcott
Natural Gas Facilities
Telephone Facilities (cell towers)
Edwards Central Station
Hazardous Materials Sites
Railroad
UP Colorado River line
UP Craig Spur
UP Leadville line (Exempt)
Assisted Living
Other
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 22
Other Buildings Damaged
(Approximate Number in Division)
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 23
CRITICAL RESPONSE and LIFELINE FACILITIES ASSESSMENT WORKSHEET
Critical (key)
Facilities
Information
Division 3
Report # _____
Date____________ Time____________
Facilities Status Operational Impacted Non-
Operational
Fire Stations
Station 9 (Eagle)
Station 13 (Dotsero)
Station 14 (Gypsum)
Station 23 (Sweetwater)
Law Enforcement
Eagle County Justice Center
Eagle Police
Gypsum Sub
EMS
Eagle Building
Gypsum Building
Local Government
Eagle Municipal Building
Eagle County Complex
Gypsum Municipal Bldg.
Eagle County Maintenance
Service Facility
Medical Facilities
Sylvan Lake Medical Center
Gypsum Urgent Care
EOC
Eagle County EOC
DTRS Sites
Beacon (Holy Cross Energy)
Castle Peak ( State of
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 24
Colorado)
East Beacon
Red Table (Holy Cross
Energy)
Blowout
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 25
Lifeline Status
Division 3
Report # _____
Date____________ Time____________
Status Impacted Non-Operational
Roads
Interstate 70
U.S. Highway 6
U.S. Highway 24
Cottonwood Pass Road
Colorado River Road
Crooked Creek Pass Road
(list additional roads)
Bridges and Overpasses (list)
Status Impacted Non-Operational
Dams
Welsh Dam/Reservoir
Wohler Reservoir (Routt)
Sylvan Lake
Noecker
LEDE Reservoir
Heart Lake
Schools
Eagle Elementary School
Eagle Valley Middle School
Brush Creek Elementary
School
Red Canyon High School
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 26
Stone Creek School
Gypsum Elementary School
Eagle Valley High School
Red Hill Elementary School
Gypsum Middle School
Water/Waste Water Facilities
Eagle Water
Eagle Waste Water
Gypsum Water
Gypsum Waste Water
Dotsero?
Ditches
Electrical Sub-Stations
Gypsum
Natural Gas Facilities
Telephone Facilities (cell towers)
Eagle Central Station
Gypsum Central Station
Hazardous Materials Sites
Airport
Eagle County Regional
Airport
Railroad
UP Colorado River line
UP Leadville line (Exempt)
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 27
Assisted Living
Castle Peak Assisted Living
Other
Other Buildings Damaged
(Approximate Number in Division)
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 28
CRITICAL RESPONSE and LIFELINE FACILITIES ASSESSMENT WORKSHEET
Critical (key)
Facilities
Information
Division 4
Report # _____
Date____________ Time____________
Facilities Status Operational Impacted Non-
Operational
Fire Stations
Station 42 El Jebel
Station 41 Basalt
Law Enforcement
El Jebel Minturn Sub
EMS
See Fire Stations
Local Government
Eagle County Community
Center – El Jebel
Basalt Municipal Bldg.
.
Medical Facilities
Mid-Valley Medical Center
DTRS Sites
None
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 29
Lifeline Status
Division 4
Report # _____
Date____________ Time____________
Status Impacted Non-Operational
Roads
Colorado 82
Cottonwood Pass Road
(list additional roads)
Bridges and Overpasses (list)
Dams
Von Spring # 1
Von Springs # 2
Polaris
Spring Park
Willow Springs Pond
Lake Christine
Ruedi Reservoir
Wildcat Reservoir (Pitkin)
Schools
Basalt Elementary School
Basalt Middle School
Water/Waste Water Facilities
Basalt Water Treatment
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 30
Basalt Waste Water
Treatment
Mid-Valley Waste Water
Ditches
Electrical Sub-Stations
Basalt
Natural Gas Facilities
Telephone Facilities (cell towers)
Hazardous Materials Sites
Assisted Living
Other
Other Buildings Damaged
(Approximate Number in Division)
May 2018 Appendix V
Eagle County Emergency Operations Plan
Page 31
Appendix X
Emergency Spending Resolution
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BOARD OF COTJNTY COMMISSIONERS
couNTY oF EAGLE, STATE OF COLORADO
Resolution No. 2otE- \bt)
RESOLUTION AUTHORIZING A FINANCIAL AMOUNT FOR UTILIZATION IN
EMERGENCY SITUATION(s) THAT MAY REQUIRE EXTRAORI}INARY
RESOURCES
WHEREAS, pursuant to C.R.S. $ 30-11-107(2Xa), "Powers of the Board", the Board of
County Commissioners ("Board") has exclusive power to adopt the annual budget for the
operation of the county government; and
WIIEREAS, pursuant to Resolution 2015-049, Eagle County Financial Management
Policy, ressrves have been established in the General Fund to cover the costs associated with
emergency situations that may arise; and
WHERBAS' during the course of performing the duties of the County Manager, Deputy
County Manager, Sheriff, Under-Sheriff or Emergency Manager there may be instances in which
it is deterrnined that an immediate emergency exists which requires immediate action to procure
resources to attempt to mitigate or avert the emergency and that may cause Eagle County
Government to incur costs; and
WIIEREAS, the Board believes that it is in the best interest of the citizens and visitors of
Eagle County to authorize the County Manager, Deputy County Manager or his/her designee to
procure resources not to exceed $250,000 per occurrence, and the Sheriff, Under-Sheriff or
Emergency Manager to collectively procure resource$ not to exceed $50,000 to be utilized by the
County in emergency situations; and
WIIEREAS, the Board believes that it is in the best interest of the citizens and visitors of
Eagle County when it is not possible to convene a quorum of the Board, to authorize the County
Manager, Deputy County Manager or his/her designee in conjunction any single Board member
to procure resources not to exceed $ 1,000,000 per event to be utilized by tlre County in
emergency situations; and
WHEREAS' in instances where the County Manager, Deputy County Manager, Sherifl
Under-Sheriff or Emergency Manager exercise this emergency spending authority as described
herein, they shall notify the Board at the earliest opportunity of the emergency acquisition and
the costs associated with such acquisition, and shall provide documentation supporting the
purchase(s) as soon as possible thereafter and in any event within 24 hows; and
WI{EREAS, the Board as soon as possible after notification of an emergency acquisition
may determine whether such emergency acquisition should be placed on the next available
Board agenda for ratification or acknowledgement as a means to educate and inform the public
of such emergency expenditure, and
WHEREAS, for purposes of this Resolution, "emergency" shall be defined as an event
or incident that requires a response or mitigating action to supplement dedicated local resources
in order to protect lives or property or to avert or lessen the threat of disaster a.s may be
determined by the County Manager, Deputy County Manager, Sherifl Under-Sheriff or
Emergency Manager; and
WHEREAS, the authority set forth herein shall only be utilized in those instances where
there is an imminent danger to the safety and welfare of the citizens and visitors to Eagle County
and lives or propcrty rnay be compromised by the failure to act.
NOW THEREFOR-E, BD IT RESOLYEIT BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OT COLORADO:
TIIAT, in an emergency as defined herein, the County Manager, Deputy County
Manager or his/her designee is authorized to procure resoruces not to exceed $250,000.00 per
event.
THAT, in an emergency as defined herein, when the Board cannot convene, the County
Manager or Deputy County Manager in conjunction with one Board member is authorized to
procure resources not to exceed $1,000,000.fi) per event.
THAT, in an emergency as defined herein, the Sheriff, Under-Sheriff or Emergency
Manager are collectively authorized to procure resources not to exceed $50"000.00 per event.
THAT, the County Manager, Deputy County Manager, Sheriff, Under-Sheriffor
Emergency Manager shall notify the Board at the earliest opportunity of the emergency
acquisition and the costsi associated with such acquisition, and shall provide documentation
supporting the purchase as soon as possible thereafter and in any event within 24 hours"
THAT. the 3oard, as soon as possible after notification of an emergency acquisition,
may detennine whether such emergency acquisition should be placed on the next available
Board agenda for ratification or acknowledgement as a means to educate and inform the public
of such emergency expenditure.
TIIAT, this Resolution shall be revisited annually to determine its effectiveness and shall
be readopted biannually to serve the best interest of the County.
l/remainder of page intentionally left blank/i
MOYED, READ AND ADOPTED by the Board of County,C-ommissioners of the
County of Eagle, State of Colorado, at its reguiar meeting held the 'LQ uo day of
Vh./hvt 201 8.
COUNTY OF EAGLE. STATE OF
BOARD O COM
ATTEST:vLqg;ue bhul
Clerk to the Board of andler-Henry
County
14 z'-
Commissioner F-zu-seconded adoption of the foregoing resolution. The roll
having been called, the vote was as fbllows:
Com mi ssioner Chandler-Henry lA+'"---w"Com missioner McQueeney
Commissioner Ryan
This resolution passed by vote of the Board of County Commissionen of
the County of Eagle, State of Colorado
ffi
Chair
nnie M
rilsslone
H. Ryan
Appendix Y
Policy Group Plan
May 2018 Appendix Y
Eagle County Emergency Operations Plan
Page -1
Policy Group
The Eagle County Policy Group consists of the chief appointed or elected officials (county
manager, mayors/managers/chairs of affected jurisdictions, Sheriff) and other key advisors
(deputy county manager, police chief, fire chief, public works director, district ranger, PIO,
emergency manager, etc.). This group is responsible for all major policy decisions and overall
operations. This group does not have responsibility for direct emergency management at a site
during an incident. That responsibility rests with the Incident Command organization. The Policy
Group is facilitated by the Eagle County Manager or his/her designee.
The key responsibilities of the Policy Group are:
Authorize emergency spending to the extent allowed by laws and regulations and in accordance with
approved resolutions or ordinances.
Authorize use of available resources beyond normal functions, locations and times.
Provide direction to the EOC for prioritizing resource allocation.
Discuss and coordinate the need to declare an emergency and/or a disaster if appropriate. Separate
declarations are required for each affected jurisdiction (county, municipalities). For process see
Appendix H. A declaration is a request to the State for assistance.
Work closely with the EOC Manager to provide support and coordination.
Direct relocation of affected populations.
Support field operations through resource acquisition approval and policy decisions.
Discuss and coordinate with the County Manager the imposition of emergency regulations
(curfew, alcohol sales, quarantines, event cancellations, etc.).
Acquire vital supplies.
Provide guidance for allocation, rationing, or redistributions of food, water, prophylactics, etc.
Ensure that recovery operations are carried out.
Assist businesses with their recovery.
Work with Finance/Administration Section Chief(s) to ensure that all costs during the response
and recovery phases are tracked and all avenues to recover these costs from the state and federal
governments are explored.
Eagle County
Disaster Recovery Plan
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page ii
Table of Contents
Basic Plan…………………………………………………………………….. 1
Acknowledgements…………………………………………………………… 1
Promulgation and Record of Changes………………………………………... 3
Introduction…………………………………………………………………… 4
Purpose and Scope……………………………………………………………. 4
Vision, Goals, and Priorities………………………………………………….. 7
Planning Assumptions………………………………………………………... 11
Organization & Responsibilities……………………………………………… 12
Recovery Support Functions …………………………………………. 16
Recovery Organization Functions and Activities…………………………….. 18
Plan Activation and Implementation…………………………………………. 20
Policies for Lead and Supporting Agencies………………………………….. 23
Common Objectives………………………………………………………….. 23
Recovery Sites and Facilities…………………………………………………. 24
Maintenance of Local Control………………………………………………... 25
Intergovernmental Coordination and Other External Coordination………….. 26
Information Collection and Dissemination…………………………………… 26
Interaction with other County Plans………………………………………….. 26
Plan Maintenance, Training, and Exercise…………………………………… 27
After-Action Reporting……………………………………………………….. 28
Guide A – Community Planning and Capacity Building Recovery Guide. 29
Guide B – Economic Recovery Guide……………………………………. 32
Guide C- Health and Social Services Recovery Guide…………………... 36
Guide D – Housing Recovery Guide……………………………………... 40
Guide E – Infrastructure Systems Recovery Guide………………………. 44
Guide F – Natural and Cultural Resource Recovery Guide……………… 50
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 1
Basic Plan
The Eagle County Disaster Recovery Plan is an, all-hazard plan that establishes a comprehensive
framework for managing recovery efforts within the County. This Eagle County Disaster
Recovery Plan assigns roles and responsibilities to departments and agencies.
This document is a result of the collaborative efforts between the Eagle County Office of
Emergency Management (OEM) and the many other county departments and agencies that have
assigned emergency roles and responsibilities. The final plan incorporates comments and
suggestions received from a variety of stakeholders including many partner agencies and
organizations that provide critical support to the County during times of disaster. This Eagle
County Disaster Recovery Plan fulfills Eagle County’s obligation to maintain readiness
capabilities for all phases of emergency management, and thus to be able to respond to, and
recover from, disasters or large-scale emergencies. It also incorporates the National Incident
Management System (NIMS) as the county standard for emergency response operations, as
adopted by Eagle County resolution on October 4, 2005.
This Eagle County Disaster Recovery Plan establishes the overall roles and responsibilities for
emergency recovery operations, as well as the concept of operations for the County. It is
intended to be used in conjunction with established operational procedures, plans, and protocols.
This Eagle County Disaster Recovery Plan encompasses all of Eagle County, it is encouraged
that other agencies and levels of government within Eagle County adapt it for their own needs, or
adopt it for their use. In either case, it is important that recovery plans be coordinated between
agencies, so as to mitigate any conflicting actions and to avoid duplication of efforts.
Users of this document are encouraged to recommend changes that will improve the clarity and
use of this Eagle County Disaster Recovery Plan.
Questions or comments concerning this document should be directed to:
Emergency Management
P.O. Box 850, Eagle, CO 81631
emergency@eaglecounty.us
Acknowledgements
Development of this Eagle County Disaster Recovery Plan represents a significant commitment
by agency leadership, and would not have been possible except for the efforts of the planning
committee members who provided valuable input and participated in the numerous meetings.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 2
During the planning process, the County departments and cooperating agencies agreed to:
Perform assigned roles and responsibilities identified in this Eagle County Disaster
Recovery Plan.
Implement the Eagle County Disaster Recovery Plan concepts, processes, and structures
when carrying out assigned roles and functional responsibilities.
Conduct operations in accordance with the NIMS and Incident Command System (ICS).
Maintain coordination between Incident Commanders and the Emergency Operations
Center (EOC).
Provide staffing to the Eagle County EOC as necessary.
Coordinate and provide support for Recovery Coordination Center, Recovery Assistance
Center(s), Service and Information Centers or other identified recovery locations when
activated and requested.
Process information through the Joint Information System (JIS).
Participate in approved drills, tests, and exercises.
Maintain an agency-specific Continuity of Operations Plan (COOP) including identifying
lines of succession, alternate site(s), IT recovery, and stand-by contracts as necessary.
Continue the use of mutual aid agreements to maintain liaison with surrounding
municipal, county, and counterparts as appropriate.
Periodically review all emergency plans, policies, and procedures.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 3
Promulgation and Record of Changes
DATE SUBJECT PAGE(S) SIGNATURE
Introduction
The Eagle County Disaster Recovery Plan provides an overview of how Eagle County partners
collaborate, plan, and prepare for incidents that threaten lives, property, and natural resources.
This Eagle County Disaster Recovery Plan describes the policies, planning assumptions, concept
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 4
of operations, and recovery operations when a disaster or emergency challenges local
government’s ability to return to normalcy. While there are some responsibilities for recovery
that will occur during the response phase, the Eagle County Disaster Recovery Plan is a more
detailed stand-alone plan that supplements the Emergency Operations Plan (EOP). The Eagle
County Disaster Recovery Plan details responsibilities of Eagle County Government and other
cooperating entities and agencies that have significant responsibilities associated with recovery
from a disaster.
The Eagle County Disaster Recovery Plan is a document that will evolve as it is tested during
exercises and real incidents. The Eagle County Disaster Recovery Plan will be reviewed by all
Emergency Management partners and updated periodically. This document will serve as one of
many tools meant to improve coordination among all Emergency Management partners
including those at the federal, state and local government level, voluntary disaster relief
organizations, and the private sector. The mission of the collaborating agencies is to enhance
public safety, protect lives, property and the environment, and restore affected communities
quickly and efficiently following a disaster.
Purpose and Scope
The intent of the Eagle County Disaster Recovery Plan is to provide a framework for recovering
from disasters and emergencies, particularly those incidents that are large or catastrophic. It is a
guide for roles and responsibilities, prioritization, and decision-making practices in disaster
recovery situations.
This document is designed to map recovery actions that will result in a resilient and capable
community. This Eagle County Disaster Recovery Plan was designed with both the short-term
and long-term recovery needs in mind, and thus takes care in assigning roles and responsibilities
and any shifts that will occur in the transition between short-term and long-term recovery.
This Eagle County Disaster Recovery Plan was written for the purpose of disaster and
emergency recovery in Eagle County. The scope is aimed at coordination among the various
agencies within the cities and special districts.
Disasters
A disaster is an incident of a sufficient magnitude and nature that the normal capabilities and
organizational structure of the County are insufficient to respond to, or recover from, without
additional assistance. Such incidents could include, but are not limited to, natural and man-made
disasters, mass casualties, supply-chain interruptions, communications breakdowns, widespread
property damage, and disruptions of government services.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 5
The County will activate its EOP, enact appropriate emergency measures, and will activate the
EOC in response to a disaster. Notwithstanding this definition, concepts and organizational
elements of this Eagle County Disaster Recovery Plan may be applicable to incidents of various
scales and scope.
The Eagle County Disaster Recovery Plan provides the framework for recovery. The size of the
Recovery Organization will depend on the scope and scale of an incident, and will determine the
potential roles of staff in a temporary Recovery Organization. It identifies potential issues and
tasks that the Recovery Organization may need to address, and potential lead and supporting
agencies in Recovery Support Function (RSF) roles.
This Eagle County Disaster Recovery Plan is not a tactical or field manual, nor does it provide
standard operating procedures.
Disability, Access and Functional Needs Populations
It is the policy of Eagle County to provide recovery services in consideration of persons with
disabilities, access and functional needs. For the purposes of this Eagle County Disaster
Recovery Plan, the terms “disability” and “functional need” are used interchangeably and refer to
persons who meet the Americans with Disabilities Act (ADA) definition of disability. Persons
with disabilities and persons with functional needs are persons who have: (1) a physical or
mental impairment that substantially limits one or more of the major life activities of such
individual; (2) a record of such impairment; or (3) being regarded as having such impairment.
This Eagle County Disaster Recovery Plan is inclusive of individuals with temporary and
permanent limitations and those who may function independently without the presence of an
emergency situation but who may need assistance during recovery from an incident.
Access and functional needs populations are those populations whose members may have
additional needs before, during, and after an incident in functional areas. These functional needs
include, but are not limited to, the following:
Communication: Individuals who have limitations that interfere with receiving and
responding to information will need information provided in methods they can
understand and use. They may not be able to hear verbal announcements, see directional
signs, or understand how to get assistance due to hearing, vision, speech, cognitive, or
intellectual limitations, and/or limited English proficiency.
Medical Care: Individuals who are not self-sufficient or who do not have adequate
support from caregivers, family, or friends may need assistance with: managing unstable,
terminal or contagious conditions that require observation and ongoing treatment;
managing intravenous therapy, tube feeding, and vital signs; receiving dialysis, oxygen,
and suction administration; managing wounds; and operating power- dependent
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 6
equipment to sustain life. These individuals require support of trained medical
professionals.
Maintaining Independence: Individuals requiring support to be independent in daily
activities may lose this support during an emergency or a disaster. Such support may
include consumable medical supplies (diapers, formula, bandages, and other supplies)
durable medical equipment wheelchairs, walkers, and scooters, service animals, and/or
attendants or caregivers. Supplying needed support to these individuals will enable them
to maintain their pre-disaster level of independence.
Need for Supervision: Individuals may lose the support of caregivers, family, or friends
or may be unable to cope in a new environment (particularly if they have dementia,
Alzheimer’s or psychiatric conditions such as schizophrenia or intense anxiety). If
separated from their caregivers, young children may be unable to identify themselves;
and when in danger, they may lack the cognitive ability to assess the situation and react
appropriately.
Transportation: Individuals who cannot drive or who do not have a vehicle may require
transportation support for successful relocation. This support may include accessible
vehicles (such as lift-equipped or vehicles suitable for transporting individuals who use
oxygen) or information about how and where to access mass transportation during an
evacuation, or relocation during the recovery process.
Service Animals
Service animals owned by individuals with disabilities are permitted to accompany their owners
into all County buildings, facilities and events, and onto the premises of contractors providing
County programs, activities and services to the extent that the general public has access to such
location. This includes all County supported emergency shelter sites, disaster, and recovery
assistance centers.
Definitions
A service animal is any dog or miniature horse individually trained to do work or perform tasks
for people with disabilities. If an animal meets this definition, then it is considered a service
animal under the ADA. Other species of animals are not service animals. Service animal users
are not required to carry a service animal license or permit and shelter/recovery center staff may
not request to see such documents. If it is not readily apparent, then staff may ask the service
animal user whether the animal is a service animal required because of a disability and what
tasks the service animal is trained to perform. Service animals are not pets. Animals whose sole
function is to provide comfort or emotional support do not qualify as service animals under the
ADA and will not qualify as a reasonable modification at County-operated facilities.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 7
Vision, Goals, and Priorities
Vision
Following a disaster, Eagle County will be able to mobilize its response efforts quickly and
efficiently. All agencies will be aware of their respective roles and responsibilities and will be
prepared to work in conjunction with other agencies. This coordination will include effective
real-time, information sharing.
Goals
The following are post-disaster operational goals that will guide the leadership, coordination and
implementation of recovery measures.
1) Maximize funding opportunities
Recovery leadership will work to leverage state and federal recovery technical and financial
assistance, as well as identify and pursue additional sources of recovery funding and financing.
The County will strive to ensure appropriate, fair, and accountable utilization and/or distribution
of such funds, as well as safeguard its own fiscal condition.
2) Communicate effectively
The Recovery Organization and County leadership will strive to communicate useful, practical,
relevant, accurate, and timely information regarding services and resources to all impacted
members of the community. It will use all communications capabilities available to reach County
residents in their homes or in temporary housing, and make reasonable accommodations for non-
English speakers and others with disabilities, access and functional needs. This will include
using multiple methods, alternate formats, and reasonable communication accommodations to
ensure the information can be communicated to people with disabilities.
3) Promote mitigation and foster resilient redevelopment and construction
The County will use education, incentives, and regulation to reduce community vulnerability to
various hazards. More resilient land use patterns and building practices will be utilized while
deferring to existing deliberative plans such as the Eagle County Comprehensive Master Plan,
relevant community plans and Hazard Mitigation Plans.
4) Maintain and enhance the County’s economic base
Maintenance and/or restoration of the economic base are vital to the County’s economic health.
The County will focus on business continuity, maintenance of business-critical infrastructure
systems, supply chains, social services, and proactive business recruitment and retention
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 8
strategies by recognizing that new markets, new expertise, and new opportunities will be created
by crises.
Businesses and employers will have varying levels of operational capability after a catastrophe.
County leaders will make concerted efforts to retain core businesses and to support their
recovery. After a disaster, the County will support area businesses by attempting to clear
obstacles to recovery, including assisting in facilitating staffing, supporting relocation if needed,
and helping to resolve supply-chain issues.
The private sector will play a critical role in maintaining public confidence after a disaster. When
the private sector is resilient in restoring employment, critical services, and normal day-to-day
economic functioning, the community recovers more quickly. This translates into job retention
and tax-base recovery. Experience has shown that in communities where public-private
partnerships have been at the forefront of recovery planning, the public has been more optimistic
about the community’s ability to recover.
5) Sustain social and human services, public safety, and health services
The County, working with private and nonprofit partners, will work to provide and/or restore
basic services needed to sustain the community. A temporary Recovery Organization will
coordinate unmet needs and other ongoing needs that remain from the response phase. These
efforts include providing for continuity and/or restoration of basic services, providing physical
safety and security, as well as a sense of stability necessary for recovery and resumption of
normal or new normal levels of functioning. The County and its non-profit partners (including
houses of worship and faith-based organizations) will recognize the importance of maintaining
and providing mental health and spiritual support and counseling, both to response and recovery
personnel and to members of the community at large.
6) Provide and/or ensure quality housing
The County will strive to ensure that all residents, including those persons with disabilities, are
able to continue living in the County in settings that are:
• Safe, sanitary, and secure
• Affordable at levels comparable to residents’ pre-disaster housing
• Integrated with the rest of the community
• Accessible to public services and transportation
• Compliant with all applicable regulations and standards
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 9
Such quality housing will be a goal of both temporary and medium-term housing efforts and of
permanent reconstruction and redevelopment of housing to contribute to basic economic and
emotional stability, allowing residents to attain other elements of individual recovery. Individual
recovery, in turn, will contribute to the maintenance of the county’s economic base and to its
overall recovery.
7) Sustain lifelines and restore infrastructure and public facilities
The County will work to ensure continuity of lifeline utilities and services and infrastructure
restoration. According to the standard federal definition, critical infrastructure refers to "systems
and assets, whether physical or virtual, so vital to the United States that the incapacity or
destruction of such systems and assets would have a debilitating impact on security, national
economic security, national public health or safety, or any combination of those matters." These
include, but may not be limited to:
Agriculture and food
Water
Public Health
Emergency Services
Government
Defense Industrial Base
Information and Telecommunications
Energy
Transportation and Shipping
Banking and Finance
Chemical Industry and Hazardous Materials
National Monuments and icons
Critical Manufacturing
Additionally, restoration and reconstruction of public facilities needed for maintenance of
lifelines and basic public services will likely be required as well as maintaining operations
related to debris clearance and disposal.
Priorities
At the basic level, recovery involves the following priority sequence:
1) Getting people back into their homes
2) Getting children back into schools
3) Getting people back to work
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 10
The following rank-ordered priorities are intended to provide overall guidance regarding
prioritization of actions and investments undertaken during the cycle. The priorities below are
not specific to actual pieces of infrastructure, resource-allocation decisions, or policy
development. Rather, they are intended to help guide such real-world decisions in the wake of a
disaster. During the recovery process, it is fully anticipated that basic liberties and legal
protections will still be in place.
A. Public safety and security
1) Critical infrastructure to include communications, roadways, water, sewer, natural gas,
electrical power, aviation facilities, and railways
2) Critical community services and facilities such as schools, child care resources, hospitals
and other medical services.
3) Economic stability initially based on critical needs such as grocery and hardware stores,
pharmacy and drug stores, gas stations and other suppliers of daily needed goods.
4) Maintaining government services as described in the County’s COOP
5) Social well-being which includes religious organizations, community centers, and other
social support mechanisms
6) Protection and restoration of natural and cultural resources such as libraries, museums,
historical sites, and parks
7) Protecting property and the environment
B. Hazard Identification and Risk Assessment
The Eagle County Threat Hazard Identification and Risk Assessment has identified the following
hazards that may cause disasters requiring recovery efforts;
Wildfire
Flooding
Landslides
Hazardous materials spill
Pandemic Flu
Severe weather (winter storms, high winds, etc.)
Dam failure
Urban fires
Civil unrest
Terrorism
C. Critical Infrastructure
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 11
Eagle County’s critical infrastructure is likely to be disrupted during a natural disaster and
service disruptions of more than a few hours often result in emergency conditions. The
restoration of essential public utilities is a key priority of incident recovery.
Planning Assumptions
1) A major disaster or emergency will cause numerous fatalities and injuries, property
losses, and disrupt normal life-support systems. It will have an impact on regional
economic, governmental, and the physical environment, and social infrastructure in the
County.
2) The extent of casualties and damage will reflect factors such as the time of occurrence,
severity of impact, weather conditions, population density, building construction, and the
possible triggering of secondary events such as fires and floods.
3) Departments and agencies across the County will need to respond on short notice to
provide timely and effective assistance.
4) Eagle County recognizes that it is vulnerable to human-caused and natural disasters. The
potential damage that may be caused by as disaster increases proportionately with
increased population levels and housing density.
5) A major emergency or disaster will overwhelm the capabilities of Eagle County and
municipal governments to provide prompt and effective emergency response and
recovery. Resources in the County may be unavailable or in short supply.
6) Eagle County government, cities and towns, and special districts will provide assistance
and support to each other, within their ability, and will cooperate to ensure coordinated
emergency and recovery operations are maintained.
7) Transportation infrastructure will be damaged and transportation disrupted. Emergency
responders may have difficulty reaching victims and evacuation routes may cause traffic
backups slowing egress from damaged areas. The movement of emergency supplies may
be impeded.
8) Damage to telecommunications facilities may occur, slowing dissemination of
information and reporting of persons needing help.
9) Public safety and general public (including cellular service, internet and land-line
telephone access) communications may be limited or not available. It is expected that
emergency radio communications including responder emergency communications, the
Federal Emergency Alert System and amateur radio communications may be limited.
10) Homes, businesses, public buildings, antenna sites, and other critical facilities may be
damaged or destroyed. Public utilities will be damaged and either completely or partially
inoperable.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 12
11) Emergency response personnel may be victims of the emergency preventing them from
performing their assigned emergency duties.
12) Many victims may be forced from their homes and large numbers of dead and injured
may exist. Emergency medical services and transport ambulances may be in short supply.
Medical and health care facilities that do remain open may be overwhelmed with medical
care requests.
13) Vital utility services such as electrical power, water service and petroleum fuels will be
severely restricted or may not be available.
14) Restaurants and grocery stores may not be able to supply food. Additionally, basic
necessities, such as medicines, may be in short supply.
15) Volunteers may come from other areas to help, causing problems with accountability.
Donated goods not presently needed may be dropped off.
16) Businesses in Eagle County may have difficulty remaining open or providing paychecks
to their employees.
17) Effective emergency and recovery operations require periodic training and exercising of
all potentially involved personnel and agencies.
Organization & Responsibilities
Recovery Governance and Command
Governmental leaders in Eagle County will be responsible for coordinating and organizing
recovery operations at the local level. Once the Eagle County Disaster Recovery Plan has been
activated, a Recovery Manager will be assigned and a temporary Recovery Organization will be
formed. Staffing may include County/municipal employees, volunteers, temporary staff, or other
contracted personnel. Depending on circumstances, as well as its availability, an Incident
Management Team (IMT) may be delegated the responsibility to manage all or portions of the
recovery effort. The scope of those responsibilities will be determined by County Leadership,
and will be established in the writing of a Delegation of Authority to the IMT as described in the
EOP. The County will request an incident management structure appropriate for the level of
complexity.
Policy Group
A Policy Group established in accordance with Appendix Y of the Eagle County EOP will
provide guidance to the recovery operations. The ultimate responsibility for the response to and
recovery from an emergency or disaster rests with elected officials.
Recovery Manager
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 13
A Recovery Manager will be appointed by and reports to the County Manager (or designee) and
serves as the lead for coordination and command of all local recovery efforts. The Recovery
Manager will have authority over the recovery operation and will determine the timeframe for
operational periods. The Recovery Manager may activate other County resources as needed to
support the Recovery Organization. The Recovery Manager will be appointed to serve full-time
for a period of time determined by the recovery efforts and dictated by the County Manager or
designee. This individual will be solely dedicated to the recovery effort, and will be unable to
perform duties related to his/her permanent job or home agency until released from this role by
the County Manager or designee.
During recovery command-and-control of the Recovery Organization, all recovery operations
will be maintained from the County Recovery Coordination Center, which will house the
Recovery Organization. The Recovery Manager will have full authority over both the Recovery
Organization and the Recovery Coordination Center.
Specific desired skill sets and credentials of the individual designated as Recovery Manager
depend on the particular qualifications necessary to manage the impacts associated with the
recovery phase. However, it is generally preferable that this individual have some (if not all) of
the following:
Experience in management of large, complex, inter-departmental projects
Knowledge and/or experience in disaster recovery
A solid understanding of emergency operations and ICS
Knowledge of Eagle County
Public relations experience
Political savvy
Subject-matter expertise relevant to the particular recovery issues faced by the county
Depending on circumstances, familiarity with the NIMS, multi-agency coordination, and the
National Response Framework may also be desirable.
The Recovery Manager is Eagle County’s primary point-of-contact for the disaster recovery
program and implementation will be coordinated with the State of Colorado and the Federal
Government. The Recovery Manager is authorized to liaise directly with the State Disaster
Recovery Manager and the Federal Disaster Recovery Coordinator.
The Recovery Manager shall have the authority to appoint a deputy and other staff to positions as
necessary. Until deputy and other support staff are appointed, the Recovery Manager will be
supported by personnel activated during the response phase – in particular staff serving at the
EOC’s ESF# 14, Mitigation desk.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 14
If a unified recovery structure is established, the Recovery Manager will participate in this effort
on behalf of the County.
Recovery Manager Responsibilities:
1) Lead the creation and coordinate the activities of the Eagle County Recovery
organization.
2) Work with the other affected jurisdictions within Eagle County, as well as other regional
and state agencies to develop a unified and accessible communication strategy.
3) Participate in damage and impact assessments with other recovery partners.
4) Organize the recovery planning process, which includes individuals with disabilities and
others with access issues, seniors, and members of the underserved communities.
Liaison Officer
A Liaison Officer may be assigned and will report to the Recovery Manager. This is the point of
contact for representatives of assisting and cooperating agencies and organizations (within the
County, external jurisdictions, and state and federal partners). Liaison supports incoming staff to
the Recovery Organization, and will coordinate intergovernmental/interagency deployments to
the Recovery Organization. The Liaison Officer will also interact with representatives from state
agencies that have local offices and/or provide direct assistance to the recovery effort. It is the
responsibility of the Liaison Officer to develop a list which includes name, agency and contact
information of all assisting or cooperating entities, and to keep those entities informed of the
recovery process.
Public Information
Public information after a disaster is crucial. If residents and businesses lack reliable
information, this may be paralyzing for them and may turn to anger at authorities. It is imperative
that Eagle County agencies devote tremendous effort to keep the public aware and informed.
The County Public Information Officer Group will be utilized to serves as the official
spokesperson(s) for the Recovery Organization and is responsible for responding to all media
and general public inquiries. In addition, the County Public Information Officer is responsible
for maintaining the appropriate flow of information about the Recovery Organization’s efforts to
the media for public dissemination through public information releases via multiple channels
(including print, radio, television, email and text, social media, community groups, message
boards in public buildings, and other existing resources and communication networks available).
This includes the identification of alternate methods and alternate formats for communication in
the event traditional methods are insufficient because of utility outages or the communicated
needs of people with functional needs and/or disabilities.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 15
Legal Advisor
The Legal Advisor provides special counsel to the Recovery Manager on the legal implications
of operational mission assignments, and also develops – as requested – any special legislation or
County executive orders that support the overall mission of the Recovery Organization. The
Legal Advisor provides interpretation on Recovery Organization goals, objectives, or tactics that
may be impacted by federal, state, county, and municipal ordinances, statutes, or regulations.
The Legal Officer may be requested to advise the Recovery Manager on other legal matters, as
requested. The legal officer should be selected from the County Attorney’s Office. Additional
support staff may be assigned.
Emergency Operations Center
The focus of the EOC is to support the response to emergencies and disasters. As response
efforts decrease and recovery efforts increase, the EOC may transition into short term recovery.
If an extended recovery is necessary, the EOC will transition recovery duties to the Recovery
Manager. Information gathered in the response phase including situation status, damage
assessments, resource lists, unmet needs, shelter locations, etc. will be given to the Recovery
Manager. The EOC may have these on-going responsibilities in support of the Recovery
Manager:
• Identifying critical areas and unmet needs
• Providing logistical support
• Maintaining situational awareness
• Prioritizing and re-assigning assets (in coordination with the Recovery Manager)
• Preparing for subsequent emergencies or disasters
Recovery Organization Staff and Structure
The Recovery Organization will comprise the leadership of the recovery effort, including the
Recovery Manager (see above) who serves as the Director of the Recovery Organization. The
Recovery Manager will be a full-time appointment. Staff may be detailed to the Recovery
Organization full or part-time, depending on the situation. Recovery Organization staff will be
relieved (full or part-time, as appropriate) from their permanent job duties until released from
their recovery role. The cost of Recovery Organization staff and recovery tasks will be borne by
their home agencies, unless such costs are eligible for reimbursement under federal or state
programs, or if other funding mechanisms are provided by the County.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 16
The temporary Recovery Organization may be structured consistent with the roles and principles
of ICS. This generally means:
It will be scalable and flexible to adapt to the size and scope of the disaster recovery
effort
Only positions that are needed will be filled
Each activated position will be filled by whomever has the right skill-set and experience
at that time
Responsibilities tasked to any positions that are not activated will revert up the chain of
command to that position’s supervisor
The staffing, scale, and structure of the temporary Recovery Organization may expand,
change, or contract over time, as indicated by the situation
No single supervisor will directly oversee more than seven staff (“span of control”)
Each individual in the Recovery Organization will have a direct report to only one
supervisor (“unity of command”)
Recovery Support Functions
The RSFs comprise the coordinating structure for key functional areas of assistance in the
National Disaster Recovery Framework (NDRF). Their purpose is to support local governments
by facilitating problem solving, improving access to resources and by fostering coordination
among State and Federal agencies, nongovernmental partners and stakeholders.
Recovery Support Function Common Responsibilities:
Although each RSF has individual and unique responsibilities, there are several responsibilities
that are common among all RSFs. These include:
Identifying critical areas
Prioritizing projects within their respective area of responsibility
Supporting vulnerable populations
Sharing information with other RSFs and the EOC
Maintaining situational awareness across RSFs
Tracking and managing resources assigned to them
Providing safety information to assigned resources
Data Collection and tracking
Maintaining effective internal communication
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 17
The list of RSFs and the likely coordinating entity is seen below:
Community Planning and Capacity Building RSF – Eagle County/municipal Planning
Departments
Economic RSF - Eagle County/municipal Finance Departments
Health and Social Services RSF - Eagle County Public Health and Environment and Human
Services Departments
Housing RSF – Eagle County Housing Department
Infrastructure Systems RSF – Eagle County/municipal Engineering Departments
Natural and Cultural Resources RSF – Eagle County Open Space Department
Guides A- F of this Eagle County Disaster Recovery Plan includes details for each RSF.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 18
Suggested RSF Structure:
Recovery Organization Functions and Activities
Pre-Disaster: The pre-disaster period is the opportune time to organize the response and
recovery mechanisms that will be necessary for a successful disaster response effort. During this
time, agencies will learn their respective roles and obligations and the Eagle County OEM will
promote information sharing and will provide support and coordination.
Immediate Response and Transition to Recovery: The response phase takes place during and
immediately after an incident and continues until response goals are met. In this phase, the
EOC’s primary focus is to support response, and if necessary, will begin the transition to
recovery. This may include activating the appropriate RSFs.
Recovery
Manager
Community
Planning and
Capacity
Economic
Recovery
Health and
Human Services Housing Infrastructure Natural and
Cultural
Resources
Supply
Chain
Complete
Community
Health
Assessment
Intermediate
Employment
Business
Recovery
Restore Health
Care, Public
Health & Social
Services
Restore
Resilience and
Sustainability
to Health Care
Long-term
Transient
Transportation
Utility
Restoration
Capital Repairs
Debris
Management
Cultural
Resources
Natural
Resources Education
Recovery
Planning
Community
Engagement
Tools and
Training
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 19
Short-term Recovery: Short-term Recovery accounts for the response to vital-life support
systems, critical infrastructure, health and safety needs, assessment of scope and damages,
restoration of basic services, and mobilization of recovery organizations and resources. Short-
term recovery begins immediately following a disaster, and may last days to weeks. Short-term
recovery operations are tasked under the EOP.
Intermediate Recovery: This phase includes returning individuals, families, critical
infrastructure, and essential services to a functional state. In this phase that could mean
temporary accommodations which could lead to more permanent measures. Intermediate
Recovery can begin within a day or more after a disaster and will continue and overlap into long-
term recovery.
Long-term Recovery: The long-term recovery phase is the period when disaster damages are
returned to a normal, pre-disaster, or much improved state. This phase includes physical
rebuilding; social, economic, natural, and environmental restoration towards self-sufficiency,
sustainability, and resilience to future disasters. Long-term recovery can begin once the
community is in the position to plan for future sustainability and resiliency and may last for
years.
Once it is determined by the Policy Group that the Recovery Organization is no longer needed,
recovery will move to a decentralized, long-term process which will be managed by individual
agencies/departments. The exact demobilization process of the Recovery Organization will be
determined by the Recovery Manager.
Transition from Response to Recovery
Plan Activation and Implementation
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 20
The transition from Response to Recovery is not based upon a decisive point in time, but rather
will occur as a gradual process: as response needs begin to lessen, recovery will increase. The
exact timeline for this process will depend on the scope of the disaster. The Eagle County
Disaster Recovery Plan will be activated by Emergency Management to the appropriate level
based on the scale of the disaster. The Emergency Manager, in consultation with the Policy
Group, will decide when to transfer operations control to the Recovery Manager and Recovery
Agencies.
Recovery Action Planning Cycle:
The Recovery Action Planning (RAP) cycle is a defined process, structure, and schedule for
setting and prioritizing objectives, resource availability, progress, and general functions of the
Recovery Organization’s goals. Operation periods may last anywhere from days to months based
on the discretion of the Recovery Manager. The RAP cycle is consistent with the Incident Action
Planning Process used during response operations.
RAP Cycle
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 21
Transition from response phase
As management of the overall incident transitions from Response to Recovery, non-life-safety
objectives that were set but not fully accomplished during Response will be transitioned from the
responsibility of the Response-phase Incident Command to the Recovery Organization. These
unmet needs and other ongoing Response objectives will form the initial basis for setting
Recovery objectives.
Assess progress on objectives & Set (new) objectives and strategies
Whether the Recovery Organization is in its initial operational cycle or conducting ongoing
planning, the first step of a new RAP cycle is to report on the status of its objectives, as well as
identifying additional needs or new objectives. This will include input from the RSF Branches.
This is a very important step and will help to reinforce the development of measureable
objectives by ensuring that specific Branch input results in clearly scoped and defined objectives,
particularly for objectives that may last over numerous operational periods.
The next step of the RAP cycle is for the Recovery Manager to work with his/her staff to identify
and prioritize objectives and strategies for the next operational period. These may be ongoing or
incomplete objectives from previous operational periods, or they may be new.
As each new RAP is developed, progress made against identified criteria for each objective will
be assessed in coordination with the appropriate RSF Branch, and this information will be used
to refine and focus objectives in future RAPs. Objectives should always be “SMART” (Specific,
Measurable, Action-oriented, Realistic, and Time-sensitive). The objectives and strategies should
be cross-walked against the Community Planning and Capacity Building Branch’s work to
ensure consistency of near-term objectives and strategies with long-term goals.
Determine tactics
Once the next operational period’s objectives and strategies have been set, the Recovery
Manager identifies and prioritizes specific tactics that will be used to achieve the objectives and
strategies, as well as identifying evaluation criteria and monitoring mechanisms for the tactics.
The Recovery Manager then works with the staff, Legal Advisor and others as necessary to
review and validate the tactics; they may add, remove, or re-prioritize tactics as necessary. The
Recovery Manager and his/her staff also assign available resources to the tactics and/or secure
additional necessary resources. (ICS form 215 may provide a useful framework for this process.)
Planning meeting
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 22
After tactics and resources have been set, this information is shared broadly with the Recovery
Organization and lead and supporting agencies at the Planning Meeting. Participants have the
opportunity to review and vet the tactics and resource assignments. At this phase, the
Community Planning and Capacity Building Branch again reviews plan to ensure consistency of
near-term tactics with long-term recovery goals.
Draft/ approve/ distribute the Recovery Action Plan
Following the Planning Meeting, staff drafts and finalizes the RAP for the next operational
period. Once it has been approved by the Recovery Manager, the Recovery Action Plan is
distributed to the entire Recovery Organization and becomes the new controlling document; this
marks the beginning of a new operational period.
Operations briefing(s)
After the Recovery Action Plan is approved and distributed, RSF Branch and Recovery Group
mission assignments are officially handed down and started. At this point, Recovery
Organization staff and lead and supporting agencies are briefed on the new RAP cycle.
Depending on the situation, this briefing may be for the entire Recovery Organization at once, or
smaller briefings may take place at the RSF Branch level.
Execute Recovery Action Plan
This step comprises the main work of the Recovery Organization, as its mission assignments are
implemented.
Policies for Lead and Supporting Agencies
The following are a list of guiding principles for the execution of objectives within the Recovery
Action Plan to Lead and Supporting Agencies within RSF Branches and Recovery Groups.
RSF Branches and Recovery Groups will operate according to ICS principles which
include; unity of command, chain of command, management by objectives, appropriate
span of control, common terminology and proper accountability of resources
To the degree applicable, agencies participating in RSF Branches and Recovery Groups
will employ normal day-to-day operating and reporting procedures
Lead and Supporting Agencies will establish internal communications and information
exchange protocols to ensure awareness and transparency
Assets available to any Recovery Function will be made available to support County-
wide recovery activities.
Eagle County OEM is responsible for ensuring that all assigned staff has an
understanding of their roles and responsibilities and that necessary training is available.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 23
Common Objectives
Pre-Disaster:
Establish and maintain pre-incident coordination among the Recovery Group’s
Supporting Agencies and other identified partners.
Inventory resources and capabilities, and address gaps. A NIMS-compliant, resource-
typed inventory is ideal.
Address potential issues of resource procurement.
Maintain and promote continuity capabilities.
Train and exercise roles and responsibilities in coordination with the OEM.
Post-Disaster:
Brief supporting agencies and organizations to ensure that mobilized Supporting Agency
staff within each Recovery Group have up-to-date situational information and
assignments.
Identify and address resource needs.
Identify additional or extraordinary funding needs.
Maintain documentation.
Provide information and updates through the RAP cycle.
Maintain compliance with applicable legal requirements.
Ensure the Health Safety and Welfare of Recovery Staff.
Recovery Sites and Facilities
Eagle County realizes the importance of providing excellent customer service to its citizens. This
is even more important during recovery from a disaster. The goal of the Recovery Assistance
Center will be to provide one location where citizens can receive assistance, referral information,
status updates, mental health and other public health support.
Based on the needs of the recovery effort, a Recovery Assistance Center or centers may be
established to provide citizens with services and support needed for an expedient and effective
return to normalcy. The location(s) of the Recovery Assistance Center will be determined by the
Recovery Manager after consultation with the Policy Group and other jurisdictions that may be
involved in the recovery process.
The following services/agencies may be represented at the Recovery Assistance Center as
needed:
Eagle County
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 24
o Building Department
o Engineering
o Human Services
o Planning Department
o Public Health/Environment
American Red Cross
MindSprings Health
Municipal Offices/Departments as appropriate
Colorado Division of Homeland Security and Emergency Management
Colorado Department of Transportation
Colorado Department of Local Affairs
Federal Emergency Management Agency (FEMA) and other federal agencies depending
on the disaster
Social Security Administration
Small Business Administration
Crisis Counseling Program
Disaster Legal Services
Disaster unemployment Services
Funeral Assistance – Individuals and Households Program
Insurance Companies
Religious Organizations and support groups
Volunteer and Donations Management
Cellular phone providers (communication assistance)
Possible Recovery site locations:
The following locations may be considered for Recovery Assistance Center locations;
Facility Name Facility
Location
Facility Owner
Avon Municipal Building Avon Town of Avon
Avon Public Safety Facility Avon Eagle River Fire/Town of Avon
Eagle River Center Eagle Eagle County Government
Fairgrounds Exhibit Hall Eagle Eagle County Government
Eagle Municipal Building Eagle Town of Eagle
Eagle County Paramedics Services Edwards Eagle County Paramedics Services
Eagle County Community Center El Jebel Eagle County Government
Basalt Fire Station 42 El Jebel Basalt & Rural Fire Protection District
Maintenance Service Center Gypsum Eagle County Government
Gypsum Municipal Building Gypsum Town of Gypsum
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 25
Eagle County Paramedics Services Gypsum Eagle County Paramedics Services
Minturn Municipal Building Minturn Town of Minturn
Red Cliff Community Center Red Cliff Town of Red Cliff
Donovan Pavilion Vail Town of Vail
Vail Municipal Building Vail Town of Vail
Donovan Arena Vail Town of Vail
Maintenance of Local Control
Eagle County maintains the primary role of planning and managing all aspects of recovery
programs and initiatives within unincorporated Eagle County. The Recovery Manager will
exercise granted authority as given by the County Manager or designee. County officials
operating from the EOC or Recovery Organization will retain the authority to allocate and
deploy local resources.
Should an incident require State and/or Federal resources, Emergency Management will
coordinate these resources through the EOC. Complex incidents which cross county lines may
require activation of the State Emergency Operation Center. OEM will coordinate with the
Colorado Division of Homeland Security and Emergency Management for state and federal level
resources.
Intergovernmental Coordination and Other External Coordination
Recovery coordination with external partners is tasked to the Recovery Manager.
Eagle County can coordinate with external jurisdictions and partners in the following ways:
Sharing information through conference calls, situational reports, briefings etc.
Exchanging Liaison Officers with other jurisdictions for sharing of information.
Exchanging authorized agency representatives.
Establishing joint coordination entities such as Multi-Agency Coordination Centers.
Use of WebEOC
Coordination with Private Companies, Non-Profit Organizations, Stakeholders, and the
General Public:
• Private and non-profit assets may be assigned directly to an RSF Branch.
• Interested outside organizations may approach the Recovery Organization to offer or request
services.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 26
• Impacted parties may express concerns to the members of the Recovery Policy Group
Information Collection and Dissemination
Information collection and dissemination is critical to the success of the recovery process and
will be consistent with those implemented in the response phase, and described in the EOP. This
will include coordination and interaction with a Joint Information Center (JIC) and coordination
among Public Information Officers. The JIC can be either a physical or virtual location
depending upon the incident.
Interaction with other County Plans
County EOP: The County EOP addresses roles and responsibilities and organizational structures
during the emergency response phase. Elements of the EOP and its annexes, especially ESF#14
Recovery, may be utilized throughout the recovery phase.
COOP: It is anticipated that if the disaster affects Eagle County in a manner that it impacts the
County’s operations, all or part of the COOP plan will be activated. The Eagle County Disaster
Recovery Plan is not intended to replace the COOP plan, but is intended to address recovery in
both the public and private sectors.
Pre-Disaster Mitigation Plan (PDMP): In 2018 Eagle County and several communities adopted a
revised PDMP which identifies the County’s vulnerability to hazards. Where the PDMP
identifies the hazards, as well as ways to mitigate them, this Eagle County Disaster Recovery
Plan is the framework for how the County will recover from those disasters.
Other County Plans: The county has various strategic, capital-projects, land use, neighborhood,
and other plans in place that identify adopted vision, goals, and objectives for residential and
commercial development, land use and zoning, infrastructure investments, etc. These plans are
invaluable resources in the development of post-disaster Community Recovery Plans because
they provide pre-vetted strategies and projects, and can thus serve as the foundation for future
visions of the county in the long-term.
Plan Maintenance, Training, and Exercise
Maintenance and Monitoring:
The Eagle County Disaster Recovery Plan is a document that will evolve as it is tested during
exercises, real incidents, and as best practices emerge. The Eagle County Disaster Recovery Plan
will be reviewed by all Emergency Management partners and updated every two years. This
document will serve as one of many tools meant to improve coordination among all Emergency
Management partners including those at the Federal, State and Local government level,
voluntary disaster relief organizations, and the private sector. The mission of the collaborating
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 27
agencies is to enhance public safety, protect lives, property and the environment, and restore
affected communities quickly and efficiently following a disaster.
Training:
Specific County agency and allied non-governmental organizational staff will receive training
relating to their responsibilities under this Eagle County Disaster Recovery Plan. Eagle County
Emergency Management will coordinate Eagle County Disaster Recovery Plan training and will
identify additional technical assistance or subject matter expertise to assist. Agencies and
organizations with responsibilities identified in the Eagle County Disaster Recovery Plan should
ensure that they are incorporated into their organization’s regular emergency management
training.
Exercises:
Exercises are a valuable and important way to prepare County staff, cooperating agencies, and
other partners for the response to, and recovery from, a disaster. It is also a mechanism to
validate or determine gaps in emergency plans such as this. Eagle County Emergency
Management, in coordination with its partner agencies, will determine an exercise schedule for
this Eagle County Disaster Recovery Plan.
After-Action Reporting
The Recovery Manager or Emergency Manager will facilitate and issue a formal After-Action
Report (AAR) for recovery operations following any exercise and/or activations. The AAR will
identify and document issues that challenged recovery operations, and it will capture innovative
approaches that were introduced during recovery that may be applicable to future incidents.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 28
Guide A
Community Planning and Capacity Building RSF
Purpose
The Community Planning and Capacity Building RSF Branch is responsible for coordination of
the County’s public, private, and non-profit sector efforts to organize recovery planning for
human services, public works, and volunteer management after a disastrous event. This RSF
Branch will only be activated in the case that recovery activities require special coordination that
cannot be accomplished through normal County functioning. If the recovery objectives described
below can be accomplished without activation of this RSF Branch, this Branch will not be
activated and its staff and assets will be returned to normal operations.
A Lead Agency will be assigned for this RSF Branch and this Lead Agency will staff the
Community Planning and Capacity Building RSF Branch Director position. Other agencies
identified as potential Lead Agencies in the list will become Supporting Agencies.
Organization
The following agencies and organizations may be asked to lead or support this RSF Branch:
Lead Agencies:
Eagle County Planning Department
Municipal Planning Departments
Support Agencies – Eagle County:
Eagle County Human Services
Eagle County Road & Bridge
Eagle County Engineering
Support Organizations--Private/Non-Profit:
Area Chambers of Commerce
Support Organizations--Regional:
Mind Springs Health
Colorado Volunteer Organizations Active in Disaster (COVOAD)
Support Agencies--State of Colorado:
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 29
Colorado Division of Homeland Security and Emergency Management
Department of Local Affairs (DOLA)
Support Agencies--Federal Government:
FEMA
Pre-Event and Preparedness Objectives:
The following describes objectives to be addressed by the entities that comprise this RSF Branch
with leadership, support, and coordination as necessary from the OEM.
1. Streamline and coordinate regulatory approvals and permitting processes for recovery.
2. Promote familiarity with FEMA’s Long Term Community Recovery Planning Process and
other recovery planning best practices: Knowledge of federal guidance will ensure that county
plans are consistent with federal programs and qualify for federal funds. This consistency will
also help to maintain control over the Long Term Community Recovery Planning Process.
3. Promote familiarity with County and regional planning resources; County and regional
stakeholder groups; and template post-disaster recovery plans: This familiarity will ensure that
the Recovery Group is aware of its capabilities and regulations as well as with other recovery
plans so as to allow for picking and choosing of elements that could serve Eagle County recovery
efforts.
Post-Disaster Recovery Objectives:
Post-Disaster objectives for this RSF Branch are identified as a process by which Eagle County
will develop a Community Recovery Plan.
1. Assess the need for a Community Recovery Plan: Shortly after the incident, this RSF Branch
will assess the long-term impacts of the event on Eagle County housing, economy, and
infrastructure/environment in order to transition from response to recovery.
2. Identify the scope of Community Recovery Planning in the incident: The Recovery Group will
include appropriate leadership and community representation among its support agencies. It will
also provide a combination of community leadership and subject matter expertise to execute
long-term recovery planning activities.
3. Identify long-term recovery issues: Long-term recovery issue identification begins with the
transition from the response to the recovery phase. It entails recognition of stakeholder concerns
with the reconstruction and redevelopment of the impacted area that extend months or years into
the future.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 30
4. Identify recovery partnerships: The Community Planning and Capacity Building RSF Branch,
in coordination with the Recovery Organization Public Information Officer and Liaison Officer,
will ensure community ownership in the Community Recovery Plan by identifying key
stakeholder organizations and agencies and by conducting extensive outreach campaign(s)
during the planning process. It is important to coordinate with external agencies and
organizations to leverage buy-in, ensure ADA compliance for accessibility, and prevent
duplication of efforts.
5. Set recovery vision and objectives: The Community Planning and Capacity Building Branch
will work with the public and stakeholders to set a vision and achievable goals (using “SMART”
criteria) that provide a “big picture” vision for intermediate and long-term recovery and help
participants and observers in recovery understand how their individual stakeholder component is
critical to the recovery operation as a whole.
6. Identify, evaluate, and prioritize Community Recovery Projects: Once the vision, goals, and
objectives for recovery are set and agreed upon by the stakeholders, projects will be identified as
part of the community involvement process. Project considerations include; the needs of the
community, project feasibility, project sustainability, linkages throughout the community, and
how it enhances the quality of life in the community.
The FEMA Long Term Recovery Toolbox may be of assistance in this process and can be found
at: http://www.fema.gov/media-library-data/20130726-1841-25045-
2720/ltcr_toolbox_508compliant_062112.pdf
7. Draft the Community Recovery Plan: The Community Recovery Plan describes specific
strategies and actions, and includes physical improvements, policies, and programs. It should be
written in a manner that is easily comprehendible by the public, business, and other stakeholders.
8. Prepare a Community Recovery Funding Strategy: Funding is critical in implementing
recovery projects that realize the community’s visions and goals. The establishment of a not-for-
profit organization outside of county government that can collect and distribute funds has been
used and strongly recommended by other counties which have gone through an extensive
recovery effort.
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Eagle County Disaster Recovery Plan
Page 31
Guide B
Economic Recovery RSF
Purpose
The Economic Recovery RSF Branch is responsible for coordinating the County’s public, private
and non-profit sector efforts to sustain and/or rebuild businesses and employment, and develop
economic opportunities that result in a sustainable and economically resilient county after large-
scale and catastrophic incidents. If needed, additional sub-sections of the Economic Recovery
RSF Branch may be activated based on the needs of the recovery process. They are:
Supply Chain Recovery
Employment Recovery
Business Restoration Recovery
To ensure scalability and flexibility in the mobilization of recovery operations, this Recovery
Group may be functionally or geographically subdivided as circumstances dictate.
Organization
The following agencies and organizations may be asked to lead or support this RSF Branch:
Lead Agencies:
County Administration and Finance
Municipal Managers and Finance
Support Agencies—Eagle County:
Eagle County Treasurer
Support Organizations--Private/Non-Profit:
Local large businesses
Area Chambers of Commerce
Support Agencies--State of Colorado:
DOLA
Colorado Department of Agriculture
Support Agencies--Federal Government:
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 32
FEMA
Supply Chain:
A critical part of recovery is the ability for citizens to purchase basic life support needs. The
Economic Recovery RSF Branch will work to restore local supply chains. This can include
groceries, gas for vehicles, pharmaceutical goods, supplies and hardware to repair homes and
business. Once these immediate needs are met, it is important that other retail and business
services are re-established.
The Supply Chain Recovery Group will also coordinate local efforts with state and federal
recovery programs designed to identify both large and small business resources that will either
directly support recovery efforts or otherwise contribute to the overall economic recovery of the
community, and to ensure that logistics, transportation, and shipping challenges associated with
these are monitored and addressed. This Group will also monitor and address logistics,
transportation, and shipping challenges that impact the general economic health and resilience of
the county.
This Group is not tasked with acquisition or provision of emergency response supplies or assets
during the emergency response phase. This group will ensure that supply chain problems are not
impeding big-picture economic recovery.
Short-Term Recovery Objectives:
1. Identify market sectors that have been significantly disrupted: The County’s recovery efforts
must have the capability to identify and prioritize local, damaged market sectors. By identifying
these local businesses, the Supply Chain Group will be able to champion the restoration and/or
repairs to reestablish the supply chain needs.
2. Ensure efforts to address supply chain disruptions, with priority to recovery-essential goods
and services: This Group will work with other RSF Branches to address private-sector supply
chain concerns and restoration priorities.
3. Coordinate transition from emergency provision of commodities: As local, state, and
government logistics and distribution of federally-supplied commodities wind down, the local
business community should be ready to meet county residents’ and companies’ needs for those
goods and services through normal (retail) business practices.
4. Distribute information regarding access to goods and services: Public access to recovery-
related goods and services requires accurate and timely public information. This Group will
coordinate with the Public Information Officer and Business Recovery Centers to provide
information for distribution through county public information channels. In this manner, the
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 33
public and other companies can be kept aware of important locations and supply chain program
changes, particularly as provision of such goods and services reverts to normal (retail) business
practices.
Employment:
The Employment Recovery Group will coordinate local efforts with state and federal recovery
programs designed to sustain local employment during the disaster recovery phase. More
specifically, the Employment Group’s purpose is to provide or advocate for resources for the
employment of workers displaced by the disaster, and to provide mechanisms to match people
seeking employment in the disaster area with opportunities for work.
Short-Term Recovery Objectives:
1. Provide employment resources and workforce placement: The Employment Recovery Group
will coordinate with employers, placement companies, and job training companies etc. to provide
resources, information, and placement for area residents.
2. Coordinate provision of workforce transportation: If transportation options are inhibited or
limited the Recovery Group will coordinate with the Infrastructure Group to provide interim
transportation services to and from employers.
3. Coordinate provision of workforce housing: As necessary, the Recovery Group will coordinate
with other groups to provide other services needed to allow participation in the workforce.
Intermediate and Long-Term Recovery Objectives:
1. Promote employment of area residents and small businesses in recovery efforts: Jobs and job
markets will undergo continuous changes throughout the recovery process. This Recovery Group
will work to promote the hiring of residents and small businesses in support of recovery
activities.
Business Restoration Recovery:
The purpose of the Business Restoration Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to promote the overall resiliency and stability of the
private-sector business community through coordination of pre- and post-disaster recovery
resources, strategies, and programs. More specifically, this Recovery Group’s purpose is to
identify and fill needs identified by businesses to assist them to remain in business after a
disaster.
Short-Term Recovery Objectives:
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 34
1. Provide staffing, expertise, and program support to Business Recovery Centers: Direct
provision of insurance, financing, workforce, relocation, and other related information will be
implemented through the establishment of Business Recovery Centers.
2. Prioritize restoration of utility and transportation services to large companies and retailers:
This Group will coordinate with the Utility Restoration and Transportation Recovery to be sure
that such employers and distributors are recognized and prioritized appropriately.
3. Leverage local businesses with recovery capabilities: As emergency management transitions
from response to recovery, the need for goods and services will continue. Although outside
(federal) resources may continue to be available, the recovery efforts may be equally well or
better served if goods and services can be acquired through normal business processes.
4. Communicate recovery plans and priorities: It is essential that local businesses understand the
recovery objectives that pertain to their individual recovery needs to ensure that their business
restoration and recovery planning takes into consideration realistic planning assumptions for the
restoration of public utilities and other essential support systems. This Group will work with the
Public Information Officer to communicate economic recovery and business restoration priorities
to County residents and businesses.
Intermediate and Long-Term Recovery Objectives:
1. Identify and promote opportunities for IT or telecom infrastructure upgrades: This Group will
work with the Infrastructure RSF Branch to identify and promote opportunities for IT or telecom
infrastructure upgrades as part of disaster reconstruction work.
2. Identify and promote opportunities for enhanced private sector resiliency: This Recovery
Group will work with private sector businesses, trade groups, and professional associations to
promote business resiliency in terms of adequate insurance, continuity planning, IT recovery
planning, etc., as well as promoting enhanced efficiency of facilities and operations.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 35
Guide C
Health and Human Services RSF
Purpose
The Health and Human Services RSF Branch is responsible for coordinating the County’s public,
private, and non-profit sector efforts to ensure the provision of public health, health care, mental
health networks, social, and human services to affected individuals, families, and communities.
Organization
The following agencies and organizations may be asked to lead or support this RSF Branch:
Lead Agencies:
Eagle County Human Services Department
Eagle County Public Health & Environment Department
Support Agencies—Eagle County:
Eagle County Sheriff’s Office (Victims Services)
Eagle River Water and Sanitation District
Support Organizations--Private/Non-Profit:
American Red Cross
Salvation Army
Support Organizations--Regional:
Mind Springs Health
Centura Health
Vail Health
Valley View Hospital
Neighbor Counties
Support Agencies--State of Colorado:
Colorado Department of Public Health & Environment
DOLA
Support Agencies--Federal Government:
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 36
FEMA
Social and Human Services Recovery Group
The purpose of the Health and Human Services Recovery Group is to coordinate local efforts
with state and federal recovery programs designed to sustain the community’s social and human
services operations (including provision of mental health and spiritual counseling) during
disaster recovery.
Short-Term Recovery Objectives
The following objectives must be addresses as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Provide short-term sheltering and feeding: Short-term sheltering may include emergency
shelters, hotel/motel accommodations, or other short-term solutions.
2. Coordinate provision of all other non-medical mass-care services and commodities: These
may include emergency first-aid, bulk distribution of emergency relief commodities, including:
potable water, gasoline, heating oil, diapers, milk/formula, etc.
3. Provide family reunification services.
4. Maintain and provide other essential social and human services: These may include, but are
not limited to--crisis counseling, management of distribution of food stamps, child protection and
adoption, care for the elderly, education, nutritional services, childcare services, custodial
responsibility of child services and foster care, etc.
5. Provide for the safety and well-being of household and service animals.
6. Provide public information related to social and human services
7. Provide support to staff, contractors, and volunteers.
Long-Term Recovery Objectives
1. Manage the transition back to normal provision of social and human services; manage the
transition back to normal health and medical services.
Health and Medical Services Recovery Group
The purpose of the Health and Medical Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to sustain the community’s health and medical services
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 37
and functions – inclusive of emergency and trauma care, other hospital services, community
health clinics and private physicians (especially general practitioners), public health services, and
pharmacy services – during disaster recovery.
The Group will ensure public health issues are monitored and addressed as necessary. The Lead
Agency will coordinate with key health and medical stakeholders to pre-determine resource
allocation from regional, state, and federal health and healthcare partners to expedite the process
of expanding, if necessary, the County’s health service capabilities.
Short-Term Recovery Objectives:
1. Monitor health hazards: The Health and Medical Recovery Group will monitor health hazards
related to or exacerbated by the disaster, including but not limited to:
Public health threats resulting from animal disease or food supply-chain contamination
Water system contamination
Potential failures of public utilities or services such as sewerage or waste removal
Assessing sanitation conditions to prevent contact with hazardous wastes that result from
consequences of the disaster
Disease transmission resulting from sheltering or other conditions in which populations
are in close-quarters
Other health issues
2. Continue to support General Population Shelters as appropriate.
3. Implement or maintain isolation and quarantine:
In conjunction with the County Attorney and the Safety and Security Group, the Health and
Medical Group shall continue to ensure appropriate steps are taken to implement isolation and/or
quarantine actions in response to disease outbreaks resulting from or exacerbated by the disaster,
per Eagle County Public Health & Environment Department protocols and guidelines.
4. Ensure provision of basic health and medical services and supplies: The Health and Medical
Group will continue to ensure provision of health and medical services into the recovery phase,
as necessary, in accordance with Recovery Manager.
5. Provide health services to staff, contractors, and volunteers.
6. Monitor the safety and security of health facilities.
7. Approve reopening of Health Department-regulated facilities.
8. Provide public information related to social and human services
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 38
Intermediate and Long-Term Recovery Objectives:
1. On-going health and medical unmet needs: In addition to short-term recovery activities
described above, the Health and Medical Recovery Group will maintain and restore other
recovery-critical health and medical services in coordination with local, regional, state, and
federal partners. The Group will participate in the RAP Cycle to develop recovery goals and
objectives, and it will monitor and report on the status of recovery issues.
The Health and Medical Group may not be able to meet service expectations and/or normal
standards of care, depending on unsafe conditions, a lack of available resources, or other
circumstances related to a disaster. Policy recommendations related to altered standards of care
will be offered to the Recovery Manager in accordance with established Policies and Priorities
2. Approve reopening of Health Department-regulated facilities: Coordinate post-disaster
inspections and approvals for re-opening of restaurants, schools, and other regulated facilities.
3. Manage the transition back to normal health and medical services: Provide management and
coordination for the services described above to transition back to normal day-today operations.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 39
Guide D
Housing RSF Branch
Purpose
The Housing RSF Branch is responsible for coordinating the County’s public, private, and non-
profit sector efforts to develop and implement programs and policies that provide for
rehabilitation and reconstruction of destroyed and damaged housing, and/or the development of
new permanent housing options. In the recovery phase this would account for intermediate
housing, long-term housing, and transient housing. It is estimated that 62% of households in
Eagle County own at least one pet, and many own two, three, or more. Since domestic animals
are such an important part of our lives, temporary housing must include provisions for service
and companion animals. Refer to the Eagle County EOP – Guide K for more detailed
information on animal management.
Organization
The following agencies and organizations may be asked to lead or support this RSF Branch:
Lead Agencies:
Eagle County Housing Department
Support Agencies—Eagle County:
Eagle County Animal Services
Eagle County Animal Response Team
Support Organizations--Private/Non-Profit:
COVOAD
PetAid Colorado
Support Organizations--Regional:
Mountain Valley Horse Rescue
Support Agencies--State of Colorado:
Colorado Housing & Financing Authority, Division of Housing
Support Agencies--Federal Government:
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 40
FEMA
Intermediate Housing Group
The purpose of the Intermediate Housing Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to provide intermediate (or “interim”) housing
strategies.
Intermediate housing refers to housing that provides an interim “bridge” between short-term
sheltering and long-term reconstruction of permanent housing, allowing residents to resume
normal life and economic activity until their homes are rebuilt or relocated.
Short-Term Recovery Objectives:
The following objectives must be addressed as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Assess and communicate intermediate housing needs and costs: Based on an
estimate/assessment of the numbers of people displaced, the likelihood and timeline of their
residences being able to be reoccupied, and their current sheltering situation.
2. Coordinate transition from short-term to intermediate housing strategies: The Intermediate
Housing Group will coordinate with the Social and Human Services Group to facilitate an
equitable and clearly-understood transition of residents from short-term sheltering into more
sustainable, intermediate-term solutions. To the extent possible, communities should be relocated
together in order to ensure family support.
3. Ensure housing standards and safeguards: The Intermediate Housing Recovery Group will
ensure that housing solutions meet safety, accessibility (ADA), building code and environmental
health standards as established by the County, state, and federal governments.
4. Provide public information in regards to short-term, intermediate, and potential long-term
housing opportunities.
Long-Term Recovery Objectives:
The following objectives address intermediate and housing responsibilities of the Recovery
Group.
1. Implement and maintain intermediate housing solutions until long-term solutions can be
implemented.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 41
2. Provide continuity for housing affordability: The Recovery Group will also coordinate with
the Long-term Housing Reconstruction and Relocation Group to ensure that an adequate supply
of affordable housing is provided, consistent with the characteristics of the displaced population,
including management of HUD affordable housing waivers, as well as related re-certifications
and prevention of affordable housing fraud, and – where appropriate – property management.
3. Administer funding for intermediate housing through federal and other funding sources.
4. Develop event-specific policies, procedures, and programs to implement housing
reconstruction and relocation strategies.
Long-Term Housing Group
The purpose of the Long-Term Housing Recovery is to coordinate local efforts with state and
federal recovery programs that promote, incentivize, or directly provide for the permanent
rehabilitation and reconstruction destroyed and damaged housing, whenever feasible, and
develop other new accessible, permanent housing options. This Group is responsible for
implementing housing solutions that effectively support the needs of the whole community and
contribute to its sustainability and future disaster resilience.
Short-Term Recovery Objectives:
The following objectives must be addressed as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Develop event-specific policies, procedures, and programs to implement housing
reconstruction and relocation strategies.
2. Assess and communicate intermediate housing needs and costs: Based on an
estimate/assessment of the numbers of people displaced, the likelihood and timeline of their
residences being able to be reoccupied, and their current sheltering situation.
3. Establish and implement consumer-protection reporting and safeguards: The Long-Term
Housing Group will offer information to the public regarding consumer protection and potential
abuses. The Group will also receive and investigate public complaints related to contractors, and
it will compile and distribute lists of contractors receiving verified complaints, and where
appropriate refer such complaints to the Office of the County Attorney.
Intermediate and Long-Term Recovery Objectives:
The following intermediate and long-term recovery objectives are characterized by operations
that may provide sustained temporary measures to bridge the gap into permanent solutions,
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 42
return life to normal or an improved state, or otherwise support the objectives of other Recovery
Groups.
1. Implement programs to facilitate long-term reconstruction and relocation: These may include
technical assistance and financial tools related to rebuilding in-place and/or permanent
relocation, if necessary.
2. Promote site-level resiliency and best practices to mitigate future damage: Provide technical
assistance and administer funding associated with physical mitigation of new permanent long-
term housing against relevant hazards.
3. Monitor insurance issues: The Group will work to monitor insurance premiums and coverage
issues.
4. Provide public information related to long-term housing: The Long-term Housing
Reconstruction and Relocation Group will provide public information related to long-term
housing programs and resources, for distribution by the Public Information Officer.
Transient Housing Group
It is highly possible that persons visiting, or citizens of Eagle County that do not have a
permanent residence will be affected by the disaster and will need housing assistance. The
Transient Housing Group is responsible for working with the evacuation shelters to identify
these people, and determine what housing assistance is needed. The Group will work with the
Intermediate and Long-term Housing groups to implement housing solutions that effectively
support the needs of the transient population within Eagle County.
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 43
Guide E
Infrastructure RSF Branch
Purpose
The Infrastructure RSF Branch is responsible for coordinating the County’s public, private, and
non-profit sector efforts to facilitate maintenance and restoration of county facilities, critical
infrastructure systems, public works operations, road and bridge access, debris management (to
include livestock carcass removal), and other related services.
Organization
The following agencies and organizations may be asked to lead or support this RSF Branch:
Lead Agencies:
Eagle County Engineering Department
Eagle County Facilities Management
Eagle County Road & Bridge Department
Municipal Public Works departments
Support Agencies--Eagle County:
Eagle County 800 MHz Department
Eagle County Animal Services
Eagle County Communications Department
Eagle County Coroner’s Office
Eagle County GIS
Eagle County Human Services Department
Eagle County Information and Technology Department
Eagle County Planning Department
Eagle County Regional Transportation Authority (ECO)
Eagle County School District – RE-50-J
Eagle County Sheriff’s Office
Eagle County Solid Waste and Recycling
Private/Parochial Schools
Roaring Fork School District RE-1
Roaring Fork Transportation Authority
State of Colorado –Office of Information and Technology
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 44
Support Organizations--Private/Non-Profit:
Cellular Providers
CenturyLink
Comcast
Private contractors
Union Pacific Railroad
Support Organizations--Regional:
Black Hills Energy
Holy Cross Energy
Metropolitan Districts
Water & Sanitation Providers (districts, municipalities, etc.)
Xcel Energy
Yampa Valley Electric
Support Agencies--State of Colorado:
Colorado Department of Agriculture
Colorado Department of Transportation
Colorado Division of Homeland Security and Emergency Management
Colorado Interstate Gas
Colorado National Guard
Colorado State University (CSU) Extension Service
Support Agencies--Federal Government:
Environmental Protection Agency
FEMA
U.S. Army Corp of Engineers
U.S. Department of Agriculture
U.S. Department of Energy
Utility Restoration Recovery Group
The purpose of the Utility Restoration Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to restore utilities infrastructure and service to pre-
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 45
disaster or improved condition after a major incident. This includes water, wastewater,
telecommunications, electricity, natural gas, and other utilities.
Short-Term Recovery Objectives:
The following objectives must be addresses as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Coordinate the restoration or interim provision of utility infrastructure and services: The
Utility Restoration Recovery Group will work with public and private-sector providers of utility
services to coordinate and execute immediate restoration of utility services according to damage
assessments. Such restoration will follow prioritization established in pre-disaster planning and
be accomplished through the RAP Cycle. It may require requesting the input of the Recovery
Policy Group (through chain of command).
Basic prioritization will be in accordance with the priorities described previously and will be
guided by the critical infrastructure and prioritization established above. The Utility Restoration
Group should also give consideration to sites identified for Recovery and Information Centers,
short-term or interim housing, as well as major employers, commodities distributors, and other
key recovery functions, with a focus on the maintenance of basic lifelines and services.
2. Assess and communicate major or long-term utility reconstruction costs.
3. Provide public information related to utility service and restoration: The Recovery Group will
provide information for distribution to the Public Information Officer Group or JIC.
Intermediate and Long-Term Recovery Objectives:
The following intermediate- and long-term recovery objectives are characterized by operations
that may provide sustained temporary measures to bridge the gap into permanent solutions,
return life to normal or an improved state, or otherwise support the objectives of other Recovery
Groups.
1. Coordinate the permanent reconstruction of major critical utilities infrastructure: The Utility
Restoration Recovery Group will work with public and private-sector providers of utility
services to coordinate and execute the reconstruction of major utilities infrastructure.
2. Ensure mitigation measures are considered: The Utility Restoration Recovery Group will
coordinate with local, state, and federal partners to identify and implement mitigation
opportunities in order to help reduce future risk and enhance community resilience.
Transportation System Recovery Group
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 46
The purpose of the Transportation Recovery Group is to coordinate local efforts with state and
federal recovery programs designed to provide post-disaster transportation services, and restore
transportation infrastructure and service to pre-disaster or improved condition. It is inclusive of
roads, railroads, bus, and air travel systems.
The Group will monitor transportation infrastructure and systems and provide coordination with
key public, public authority, and private-sector transportation partners to facilitate transportation
restoration and infrastructure reconstruction.
Short-Term Recovery Objectives:
The following objectives must be addresses as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Coordinate the restoration or interim provision of critical transportation infrastructure and
services: The Transportation Recovery Group will work with public and private-sector providers
and managers of transportation infrastructure and services to coordinate and execute immediate
restoration of utility services that support public transportation according to damage assessments.
Such restoration will follow prioritization established in pre-disaster planning and be
accomplished through the RAP Cycle, and it may require requesting the input of the Recovery
Policy Group.
2. Assess and communicate major or long-term transportation reconstruction costs: The
Transportation Recovery Group will assess and communicate to the Recovery Manager
estimated costs associated with major or long-term transportation reconstruction projects.
3. Provide public information related to transportation service and restoration: The
Transportation Recovery Group will provide public information related to transportation and
transit service and infrastructure interruptions, interim solutions or service alterations, and
restoration, for distribution by the Public Information Officer.
Intermediate and Long-Term Recovery Objectives:
1. Coordinate the permanent reconstruction of transportation infrastructure: The Transportation
Recovery Group will work with County, public authority, and private-sector providers/managers
of transportation infrastructure to execute the reconstruction of transportation infrastructure.
2. Ensure mitigation measures are considered: The Utility Restoration Recovery Group will
coordinate with local, state, and federal partners to identify and implement mitigation
opportunities in order to help reduce future risk and enhance community resilience.
Capital Repairs and Reconstruction Recovery Group
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 47
The purpose of the Capital Repairs and Reconstruction Recovery Group is to coordinate local
efforts with state and federal recovery programs designed to restore the County’s facilities. This
includes schools, government offices, and other public facilities, and relates to the return of these
facilities to pre-disaster or improved condition during recovery.
Short-Term Recovery Objectives:
The following objectives must be addresses as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Coordinate with public, private, and regional partners for the interim provision of capital
needs and/or for capital restoration and repairs: The Capital Repairs and Reconstruction Group
will assess and prioritize the immediate restoration and repair of critical County-owned and/or -
operated facilities and transportation systems necessary to support recovery operations and will
be accomplished through the RAP Cycle. This may include the acquisition or rental of temporary
facilities.
2. Assess and communicate major or long-term utility reconstruction costs The Capital Repairs
and Reconstruction Group will assess and communicate to the Recovery Manager estimated
costs associated with long-term capital reconstruction projects.
3. Provide public information related to community or civic facilities: The Capital Repairs and
Reconstruction Group will provide public information related to community or civic facilities
status, interim solutions, and restoration, for distribution by the Public Information Officer.
Intermediate and Long-Term Transportation Recovery Objectives:
1. Coordinate the permanent reconstruction of public facilities: The Capital Repairs and
Reconstruction Group will coordinate and execute the reconstruction of public facilities
(including schools), as needed. Such restoration will follow prioritization established in pre-
disaster planning and be accomplished through the RAP Cycle and will be consistent with the
Community Recovery Plan developed by the Community Planning and Capacity Building
Branch, supporting mitigation, housing, and economic recovery priorities.
2. Ensure mitigation measures are considered: The Utility Restoration Recovery Group will
coordinate with local, state, and federal partners to identify and implement mitigation
opportunities in order to help reduce future risk and enhance community resilience.
Debris Management Recovery Group
Debris removal is typically one of the first major issues that must be addressed in recovery.
Large piles of organic and non-organic debris can become public health concerns and once dry,
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 48
can become a fire threat. The purpose of the Debris Management Recovery Group is to
coordinate local efforts with state and federal recovery programs designed to remove, transport,
store, and otherwise manage debris on public property or rights-of-way throughout Eagle County
during disaster recovery. The Group will ensure debris issues are monitored and addressed as
necessary.
Short-Term Recovery Objectives:
The following objectives must be addresses as quickly as possible after the activation of the
Eagle County Disaster Recovery Plan and may begin as early as the response phase.
1. Coordinate debris removal and management as necessary: The Debris Group will refer to the
Eagle County Debris Management Plan for continued guidance regarding debris removal,
management, storage, and disposal operations.
2. Ensure that all disaster-generated debris is properly and immediately disposed of according to
the type of debris being handled, contamination factors, and environmental impacts: The
management and removal of Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE)
contaminated debris will require the development of a separate strategy to be developed in close
coordination with the Safety and Security Branch as well as the Health and Medical Group.
3. Coordinate the removal of animal and livestock carcasses: In partnership with Eagle County
Animal Services, CSU Extension Service, State Veterinarian’s Office, and Eagle County Public
Health and Environment, develop and execute a carcass removal plan. This may include
instructions to the public and the processes to dispose of deceased animals from their property.
4. Provide public information related to debris: The Debris Group will provide public
information related to debris clearance and management for distribution by the Public
Information Officer.
5. Ensure that records associated with debris removal meet FEMA standards and are coordinated
with the Finance Section.
Intermediate and Long-Term Recovery Objectives:
The following long-term objectives are characterized by operations that may provide sustained
temporary measures or permanent long-term measures to return life to normal or an improved
state.
1. Address permanent debris disposal and site-capacity issues: In the case that local or contracted
landfill capacity is exceeded, or if materials to be removed are not allowed or cannot be
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 49
accommodated by local or contracted landfills or other storage facilities, the Debris Group will
explore and recommend alternative solutions for storage and disposal of such debris.
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Eagle County Disaster Recovery Plan
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Guide F
Natural and Cultural Resources RSF Branch
Purpose
The Natural and Cultural Resources RSF Branch is responsible for coordinating the County’s
public, private, and non-profit sector efforts to address long-term environmental and cultural
resource recovery needs after large-scale and catastrophic events.
Organization
The following agencies and organizations may be asked to lead or support this Recovery Group:
Lead Agency:
Eagle County Sustainable Communities Department
Eagle County Open Space Department
Eagle County Planning Department
Municipal Planning Department
Support Agencies--Eagle County:
Eagle County Historical Society
Eagle County Soil Conservation District
Support Organizations--Private/Non-Profit:
Natural Resources Conservation Service
Conservation Districts
Support Organizations--Regional:
Home Owners Associations
Support Agencies--State of Colorado:
Colorado Office of Archaeology and Historical Preservation
Colorado Parks and Wildlife
Support Agencies--Federal Government:
U.S. Department of Agriculture, Forest Service
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 51
U.S. Department of Interior
FEMA
Environmental Protection Agency
Natural Resources Group
The purpose of the Natural Resources Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to support the return of the community’s natural and
environmental assets and systems to pre-disaster or improved condition during disaster recovery.
The Group will ensure county natural resources are monitored and addressed as necessary –
inclusive of parks, reservoir(s), watersheds, and other environmental assets, whether publicly or
privately owned/operated.
Short-Term Recovery Objectives:
1. Monitor environmental issues: The Recovery Group, in coordination with federal and state
agencies, will continuously monitor threats to other identified natural and environmental assets
or systems, including forest resources.
2. Advocate for recovery actions that conserve, rehabilitate, and restore natural and
environmental assets or systems: The Natural Resources Recovery Group in coordination with
other local, state, and federal partners, will advocate for actions to assess, conserve, and restore
county natural resources in accordance with FEMA’s Public Assistance program environmental
regulations, other state or federal environmental regulations and standards, County
Comprehensive Plan policies, and other environmental initiatives.
Intermediate and Long-Term Objectives:
1. Coordinate with public and private partners for the permanent restoration and/or rehabilitation
of natural resources: The Natural Resources Recovery Group will work with public and private-
sector providers of environmental restoration and rehabilitation services to coordinate and
execute the permanent restoration of publicly owned natural resources.
2. Monitor CBRNE issues: The Natural Resources Recovery Group will offer expertise,
oversight, and advocacy as appropriate for clean-up and restoration of natural areas and systems
from a CBRNE event, or other events with immediate or long-term environmental impacts.
Cultural Resources Group
May 2018 – Appendix Z
Eagle County Disaster Recovery Plan
Page 52
The purpose of the Cultural Resources Recovery Group is to coordinate local efforts with state
and federal recovery programs designed to support the return of the community’s cultural and
historic assets and structures to pre-disaster or improved condition during disaster recovery.
The Group will ensure county cultural and historic assets and structures are monitored and
addressed as necessary – inclusive of historical sites, libraries, museums, and other sites of
cultural importance, whether publicly or privately owned/operated.
Short-Term Recovery Objectives:
1. Monitor threats to environmental and cultural assets: The Cultural Resources Recovery Group,
in coordination with support agencies and organizations, will continuously monitor threats to
identified natural resources and cultural assets.
2. Advocate for resources necessary for rehabilitation and restoration: The Recovery Group
responsible for natural and cultural resources will advocate for actions to assess, conserve, and
restore county resources and sites in accordance with FEMA’s Public Assistance program and
any relevant county initiatives.
Long-Term Recovery Objectives:
1. Coordinated restoration of sites: The Cultural Resources Recovery Group will work in
coordination to execute the permanent restoration of publicly owned resources and historical
sites.
2. Prioritize restoration of high-impact assets: The Cultural Resources Recovery Group will
coordinate the prioritization of restoration of particular assets that have demonstrated external
benefits, including in terms of tourism, public perception, and community confidence.
3. Ensure mitigation measures are considered: Mitigation opportunities need to be identified and
implemented.
Emergency Support Function #1 – Transportation Annex
ESF Coordinator(s):
Eagle County Regional Airport
Transit Agencies (ECO Transit, RFTA, Beaver
Creek, Avon and Vail)
Primary Agency:
ECO Transit
Support Agencies:
Public Works Agencies
Law Enforcement Jurisdiction(s)
Eagle County Animal Services
Eagle County Emergency Management
Fleet Services Departments
Human Resources Departments
School Districts (Re-50-J and RE-1)
Vail Public Safety Communications Center
Aspen/Pitkin County Regional Emergency
Dispatch Center
Union Pacific Railroad (Amtrak)
Introduction
Purpose
Emergency Support Function (“ESF”) #1 – Transportation supports local governmental entities
and other organizations to provide transportation for an actual or potential emergency. Through
the transportation agencies coordination role, ESF #1 integrates the responsibility for emergency
management of the transportation system in the prevention, mitigation, response, preparedness,
recovery, infrastructure restoration, safety, and security of the County and its transportation
systems.
Scope
ESF #1 is designed to provide transportation support to assist in incident management.
Activities within the scope of ESF #1 functions include: processing and coordinating requests for
transportation support as directed under the Emergency Operations Plan (“EOP”); reporting
damage to transportation infrastructure as a result of the incident; coordinating alternate
transportation services; coordinating the restoration and recovery of the transportation
infrastructure; performing transportation activities such as air, surface and rail; and coordinating
and supporting prevention/preparedness/mitigation among transportation infrastructure
stakeholders at the state and local levels.
Policies
Transportation planning employs the most effective means of transporting resources,
including commercial transportation capacity, and capacity owned or operated local
agencies.
Transportation planning recognizes federal and state transportation policies and plans
used to control the movement of relief personnel, equipment, and supplies, as well as
local established priorities for determining precedence of movement.
The Eagle County Emergency Operations Center (“EOC”) facilitates coordination
between local entities adjoining counties and the State in the event of multi-jurisdictional
ESF #1 operations.
May 2018 ESF #1 – Transportation Annex
Eagle County Emergency Operations Plan
ESF #1
2 Transportation Annex
Eagle County Emergency Operations Plan
Movements of personnel, equipment, and supplies are managed through prioritizing
shipments. To facilitate the prompt deployment of resources, priorities for various
incidents are developed and maintained through an interagency process led by Eagle
County Emergency Management prior to an incident to facilitate the prompt deployment
of resources. Each ESF is responsible for compiling, submitting, and updating
information for inclusion in the ESF #1 prioritized shipments.
Agencies are encouraged to use ESF #1 services. To ensure the orderly flow of resources,
agencies should advise ESF #1 or the EOC of all transportation movements arranged
independently from ESF #1 activity.
Military transportation may be provided in accordance with state policy for use of
National Guard resources.
The EOC supports ESF #1 with relevant situational awareness and threat information
reports.
EFS #1 Coordinators provide relevant situational awareness and threat information
reports to the EOC.
Concept of Operations
General
The EOP provides a structure for managing and coordinating the complex operations of
the transportation systems during an emergency. This includes deployment of resources
into and out of the incident area and the coordination of transportation recovery,
restoration, and safety/security. The EOP also provides a means of facilitating or
restricting the movement of personnel and goods as necessary.
The ESF #1 Coordinator(s) provide direction for the mission locally. The EOC provides
policy guidance and operational direction.
Regional ESF #1 organization, notification, deployment, and support operations are
conducted in accordance with the respective ESF Annexes to the County EOP.
Communications are established and maintained in accordance with ESF #5 – Emergency
Management to report and receive assessments and status information, and in accordance
with ESF #7 – Resource Support to report and receive such support as needed.
The ESF #1 Coordinator(s) designate a representative(s) to the EOC as required.
Actions: Initial Actions
Coordinating Entity(s): Immediately, upon notification of a threat or an imminent or actual
incident, consideration is given toward:
May 2018 ESF #1 – Transportation Annex
Eagle County Emergency Operations Plan
ESF #1
3 Transportation Annex
Eagle County Emergency Operations Plan
Providing appropriate representation, when requested, to the Eagle County EOC, and the
ESF #1 function; and
Implementing plans to ensure adequate staff and administrative support.
Actions: Continuing Actions
ESF #1 staff coordinates the acquisition of transportation services to fulfill mission
assignments in support of all ESFs when required.
The EOC coordinates with appropriate federal, state and local entities to facilitate the
movement of people and goods to, from, and within the incident area, and participates in
decision making regarding issues such as movement restrictions, critical facilities
closures, and evacuations.
The EOC is responsible for the administrative support of individuals involved in regional
emergency transportation operations and for tracking all financial transactions undertaken
through mission assignments issued to ESF #1.
The EOC coordinates with appropriate jurisdictional administrations on the
implementation of specific statutory authorities providing immediate assistance, such as
traffic control, long-term recovery of the transportation infrastructure, and any authorized
mitigation efforts to lessen the effects of future incidents.
Responsibilities
Primary Agency: ECO Transit
Coordinates the provision of transportation services in support of federal, state, local and
voluntary organizations. Coordinates the recovery, restoration, and safety/security of the
transportation infrastructure. Manages the EOC ESF #1. Provides trained personnel to
staff ESF #1 responsibilities at the EOC or any other temporary facility in the impacted
region.
Tracks the financial aspects of the ESF #1 response.
Works with state and federal transportation departments and industry partners to assess
the damage to the transportation infrastructure and analyze the impact of the incident on
transportation operations, and report promptly as changes occur.
Coordinates and implements, as required, emergency-related response and recovery
functions performed statutory authorities, including the prioritization and/or allocation of
transportation capacity, hazardous material containment response and movement, and
damage assessment, to include safety and security related actions concerning movement
restrictions, closures, quarantines, and evacuations.
Provides technical assistance in evacuation or movement restriction planning, and
determining the most viable transportation networks to, from, and within the incident
area, as well as alternate means to move people and goods within the area affected by the
incident.
Identifies resource requirements for transportation and coordinates their allocation.
May 2018 ESF #1 – Transportation Annex
Eagle County Emergency Operations Plan
ESF #1
4 Transportation Annex
Eagle County Emergency Operations Plan
ESF Coordinator(s)
Agency Functions
Eagle County Regional Airport
Provides staffing to the EOC ESF #1 when requested.
Provides transportation assets when possible.
Coordinates air traffic issues of the incident(s).
Transit Agencies
Provides staffing to the EOC ESF #1 when requested.
Provides mass transportation guidance and assistance as necessary to support emergency
activities.
Support Agencies
Agency Functions
Public Works Agencies
Participates in a Unified Command role to provide transportation related incident
management within their respective jurisdictions.
Provides staffing to the EOC ESF #1 when requested.
Provides resources for damage assessment and transportation systems maintenance as
needed.
Provides technical assistance for ESF #1.
Law Enforcement Agencies
Participates in a Unified Command role to provide transportation related incident
management within their respective jurisdictions.
Eagle County Animal Services
Provide animal issue support as necessary.
Provides traffic direction assistance when possible.
Through ESF #1, identifies and arranges for the use of State and Federal assets and
resources in support of the ESF #11 role.
Fleet Maintenance Departments
Provides support in the emergency operations and restoration.
Assists in restoring the transportation infrastructure.
Emergency Support Function #2 – Communications Annex
ESF Coordinator(s):
Eagle County 800MHz
Public Safety Answering Points (“PSAP”)
providing coverage (Vail or Pitkin)
Information and Technology Departments
Primary Agencies:
Vail Public Safety Communications Center
(“VPSCC”) and
Pitkin County Regional Emergency
Dispatch Center (“PCREDC”)
Support Agencies:
Eagle County Emergency Management Eagle
County Public Information Officers (“PIO”)
Group
Radio Amateur Civil Emergency Service
Amateur Radio Emergency Service
Introduction
Purpose
Emergency Support Function (“ESF”) #2 – Communications ensures the provision of
communications support to federal, state, local and private-sector response efforts during an
emergency incident.
Scope
ESF #2 coordinates actions to provide the required telecommunications, and the restoration of the
telecommunications infrastructure. ESF #2 supports all Eagle County agencies in the procurement
and coordination of telecommunications services from the telecommunications and information
technology (“IT”) industry during an incident response.
Communications is information transfer and involves the technology associated with the display,
transfer, interpretation, and processing of data among persons, places and machines. It includes
transmission, emission, or reception of signs, signals, writing, images, and sounds or intelligence
of any nature by wire, radio, optical, or other electromagnetic systems.
Where appropriate, communications services may be provided through various national-level
Programs, including the Shared Resources (SHARES) High-Frequency Radio Program,
Telecommunications Service Priority (TSP) Program, Government Emergency
Telecommunications Service (GETS), and Wireless Priority Service (WPS).
Policies
The Eagle County Emergency Operations Plan (“EOP”) serves as the basis for planning for the
utilization of telecommunications assets and resources in support of emergencies. This plan is the
formal plan applicable to all governmental and critical infrastructure entities in Eagle County.
The mission of the EOP is to assist in:
The exercise of the telecommunications functions and responsibilities.
The coordination of the planning for and provision of emergency preparedness
communications for all circumstances, including crisis or emergency, attack, recovery,
and reconstitution.
Federal, state, local, and tribal officials, nonprofit organizations, and private-sector
entities respond to the vast majority of incidents acting under their authorities or through
agency or interagency contingency plans.
May 2018 ESF #2 – Communications Annex
Eagle County Emergency Operations Plan
ESF #2
2 Communications Annex
Eagle County Emergency Operations Plan
Eagle County 800 MHz is the ESF #2 coordinating agency with functional
responsibilities for the EOP Communications Annex.
The Eagle County Emergency Operations Center (“EOC”) facilitates coordination
between local entities, adjoining counties and the State in the event of multi-jurisdictional
ESF #2 operations.
Concept of Operations
General
Eagle County Emergency Management (“ECEM”) determines whether to activate ESF
#2 based upon information from initial staff reports and County authorities. For incidents
where ESF #2 is not activated, ECEM may elect to use the existing resources of the
PSAPs, which are the VPSCC and PCREDC.
When activated, ESF #2 coordinates and supports telecommunications requirements of
the incident(s).
Telecommunications management occurs on a bottom-up basis: decisions are made at the
lowest level, with only those issues requiring adjudication or additional resources being
referred to the next higher management level.
ESF #2 requests communications assets (i.e., Mobile Telecommunications Systems,
Mobile Emergency Communications Vehicle) in the incident area and coordinates their
use with the Incident Commander. Other agencies that provide telecommunications assets
in support of the response also control their assets, but coordinate use with the PSAPs.
Organization
Dispatch Centers: The VPSCC and/or the PCREDC are the primary organizations for
incident management communications. The PSAP staff process anticipated/actual
damage, identifies communications requirements, monitors the developing
situation/response, renders status reports, and coordinates service provisioning and
restoration as required. The PSAP Director appoints ESF #2 representatives to the EOC
as requested, providing for 24-hour coverage if required.
Regional: When ESF #2 is activated, the PSAP may request assistance from other
communication centers in the Northwest All-Hazards Emergency Management Region to
include Colorado State Patrol, Colorado Department of Transportation and federal Inter-
agency Communications Centers.
State: Whenever the EOC is activated in Eagle County, the Colorado Office of
Emergency Management Duty Officer shall be notified. Following notification of the
Duty Officer, additional telecommunications resources may be obtained through the
Colorado State Resource Mobilization Plan.
May 2018 ESF #2 – Communications Annex
Eagle County Emergency Operations Plan
ESF #2
3 Communications Annex
Eagle County Emergency Operations Plan
Emergency Communications Staff
Actions: Pre-Incident
Work closely with Eagle County entities and private-sector coordinators to ensure the
latest technology is available to all agencies participating in the response effort.
Coordinate intergovernmental, nongovernmental organization and private-sector
preparedness efforts as they pertain to critical infrastructures supporting
telecommunications.
Develop and issue information collection guidelines and procedures to enhance
assessment, allocation, and coordination of government and industry telecommunications
assets in the event of an emergency incident.
Actions: Incident Period
If ESF #2 is activated, the affected PSAP notifies the PSAP Supervisor. The PSAP
Supervisor, in coordination with the Incident Commander(s), determines the appropriate
level of response for ESF #2 elements.
The PSAP:
Alerts all appropriate personnel when ESF #2 is activated.
Advises the EOC when communications problems are expected in the incident area to
enable activation of other communications resources.
Identifies telecommunications assets available for use within the affected area.
Facilitates the implementation of a pre-established incident communications plan (ICS
form 205) or the development of an incident specific communications plan.
Obtains information from ESF #1 – Transportation relative to road, rail, and other
transportation conditions in the area and whether they can be used to get mobile
telecommunications systems into the area.
The EOC:
Assesses the availability of commercial telecommunications for location of the
incident(s).
Determines from ESF #7 – Resource Support, the location of possible incident facilities
in the area (e.g., staging areas or camps) and the communications needs for those
facilities.
Forwards unresolved telecommunications requests to the State EOC.
Communication
Center Director
Communications
Center Staffing
Field Based
Dispatchers
EFS #2 Staffing
For the EOC
May 2018 ESF #2 – Communications Annex
Eagle County Emergency Operations Plan
ESF #2
4 Communications Annex
Eagle County Emergency Operations Plan
Coordinates telecommunications support from State and other local governments, and
voluntary relief organizations (ARES and RACES) as necessary.
Other Departments and Agencies:
Until the EOC and ESF #2 are operational, the primary response agency(s) accumulate
damage information.
Adhere to pre-established incident radio plans (Type 5/4 ICS 205 or Type 3 ICS 205
forms) as appropriate.
Actions: Post-Incident
Post-incident actions include:
Develop, coordinates, and executes service and site restoration plans.
Conducts measurements necessary to identify damaged critical infrastructure assets;
repair, reconstitute, and secure communications; and coordinate actions to protect these
assets from further damage.
Evaluates the incident to identify lessons learned.
Completes or participates in an After Action Review.
Actively pursues remedies identified in the subsequent improvement plan.
Prepares and processes any required reports.
Recommends release/termination-of-use of outside telecommunications resources when
they are no longer required.
Maintains a record for all telecommunications support provided (ICS form 214).
Responsibilities
Primary Agencies
VPSCC and PCREDC: The directors/managers delegate staff to accomplish the ESF #2
mission.
Prevention and Preparedness
Manages and directs prevention and preparedness efforts in areas of agency expertise.
Monitors the status of situations that have the potential for developing into an incident
requiring additional communications resources.
Assesses the impact on existing telecommunications services.
Response and Recovery
Manages and directs response and recovery efforts in areas of agency expertise.
Supports the EOC as required, in accordance with standard operating procedures outlined
in the EOP.
Ensures that all information regarding potential and/or actual incidents with significant
telecommunications implications are brought to the attention of the EOC in a timely
manner.
Coordinates response activities with Incident Commander(s) and the EOC as necessary.
May 2018 ESF #2 – Communications Annex
Eagle County Emergency Operations Plan
ESF #2
5 Communications Annex
Eagle County Emergency Operations Plan
Coordinates with ESF #12 – Energy and Public Utilities, regarding communications
industry requests for emergency fuel re-supply and safe access for telecommunications
work crews into incident areas.
Monitors recovery efforts and, as required, coordinates the provision of
telecommunications services needed by the incident(s).
Provides reports to the EOC as directed.
Coordinates the restoration and/or rerouting of existing telecommunications services and
the provisioning of new telecommunications services.
Coordinates with telecommunications service providers to facilitate the prioritizing of
requirements as necessary when providers are unable to satisfy all telecommunications
services requirements, when there are conflicts between multiple incidents, or when the
allocation of available resources cannot be fully accomplished at the incident level.
Coordinates with appropriate government and industry representatives in support of EOC
requests to meet user requirements for communication assets.
Support Agencies
Agency Functions
Eagle County Emergency Management:
Provides communications support to State and local officials to assist in disseminating
warnings to the populace concerning risks and hazards.
Develops, in cooperation with the PSAP and IT Departments, plans and capabilities for,
the Emergency Alert System, Everbridge, ECAlert and other notification systems.
Maintains a record of all equipment and services provided.
Eagle County PIO Group:
Use Joint Information System protocols to deliver consistent and accurate information to
the incident(s), the EOC and the public.
Private Sector:
RACES and ARES may be called upon to assist with emergency communications needs
for the EOC or other venues.
Emergency Support Function #3 – Public Works and
Engineering Annex
ESF Coordinator:
Eagle County Road & Bridge
Primary Agencies:
Eagle County Road & Bridge
Eagle County Engineering
Eagle River Water & Sanitation District
Mid-Valley Water District
Town of Avon Road & Bridge/ Engineering
Town of Basalt Public Works/ Engineering
Town of Eagle Public Works Engineering
Town of Gypsum Public Works/Engineering
Town of Minturn Public Works
Town of Red Cliff
Town of Vail Public Works/ Engineering
Support Agencies:
CDOT
Eagle County Environmental Health
Eagle County Emergency Management
Eagle County Solid Waste and Recycling
Introduction
Purpose
The purpose of Emergency Support Function (“ESF”) #3 is to provide for debris clearance, roads,
highways and bridge repairs, engineering, construction, repair and restoration of essential public
works systems and services, and the safety inspection of damaged buildings.
Scope
To evaluate, maintain and restore public roads, bridges, and drainages. Support private
sector access in support of the restoration of critical infrastructure (i.e., electrical, gas,
communications, and water distribution) throughout Eagle County.
In the event of an incident involving criminal or terrorist acts, responding personnel will
work to preserve evidence and will fully coordinate all activities with on scene law
enforcement and the Incident Commander.
Situation
A disaster may result from natural or technological hazards or from an act of terrorism that
produces extensive damage and results in a large volume of requests to save lives, alleviate
suffering and restore transportation corridors. When notified of an emergency situation, public
works entities will mobilize the necessary available resources to meet demands within their
respective jurisdictions. If the situation is large enough to require additional support from
multiple public works agencies, if multiple jurisdictions are affected or if multiple private sector
resources are necessary then the request for County Emergency Operations Center (“EOC”)
activation should be made to assist with resource mobilization.
May 2018 ESF #3 – Public Works Annex
Eagle County Emergency Operations Plan
ESF #3
2 Public Works Annex
Eagle County Emergency Operations Plan
Planning Assumptions
Local governments are responsible for their own public works and infrastructures and
have the primary responsibility for incident prevention, preparedness, response, and
recovery.
Assistance may be needed to clear debris, perform damage assessment, structural
evaluations, make emergency repairs to essential public facilities, reduce hazards by
stabilizing or demolishing structures, and provide emergency water for human health
needs.
Access to the disaster area will often be dependent upon the re-establishment of
transportation routes. In many locations debris clearance and emergency road repairs will
be given top priority to support immediate life-saving emergency response activities.
Rapid damage assessment of the disaster area will be required to determine potential
workload.
Emergency environmental and legal clearances will be needed for handling and storage
or disposal of materials from debris clearance and demolition activities.
Significant numbers of personnel with engineering and construction skills along with
construction equipment and materials will be required from outside the disaster area.
The State of Colorado maintains a computer-based resource mobilization inventory of
public works equipment that could be utilized to manage corridors and clear debris as
needed from affected roadways.
Concept of Operations
In response to an emergency, the first responders will assess the extent, type and severity
of damage to the area. The status of transportation corridors will be determined in
accordance with Appendix V. Damage assessment is a key component to receiving
disaster assistance. The quicker that a detailed damage assessment can be completed, the
quicker a disaster declaration, if warranted, can be declared resulting in financial
assistance from that point forward. If damage is beyond the capabilities of an agency’s
resources to mitigate, County EOC activation should be requested.
Operators of responding equipment will contact the local Incident Commander for
instructions and clearance before proceeding to enter any affected area. They will work
with trained personnel in areas deemed safe by the incident commander to clear debris in
un-contaminated areas and will support those involved in direct handling of the
hazardous materials contaminated debris.
The Eagle County Road & Bridge Director or designee will be the ESF #3 lead when the
EOC has been activated. The ESF #3 lead will be responsible for coordination of all
county-wide agencies providing support under ESF #3.
May 2018 ESF #3 – Public Works Annex
Eagle County Emergency Operations Plan
ESF #3
3 Public Works Annex
Eagle County Emergency Operations Plan
In small magnitude emergencies, requests for assistance may be handled over the
telephone. In larger magnitude events, the ESF #3 lead will respond to the EOC to
coordinate a response from a centralized location. If the State Emergency Operation
Center is activated, the County ESF #3 lead will coordinate closely with the State ESF #3
lead.
ESF #3 will maintain copies of all information to be compiled into a master log of the
event.
Organization and Responsibilities
Organization
Public Works activities are conducted in the field with overall coordination between the
Public Works representative and the Incident Commander.
Requests for additional resources and/or support are normally made by the Public Works
representative through the Incident Commander to the Public Safety Answering Point
(“PSAP”). When the EOC has been activated requests for resources and/or support will
be made through the County ESF #3 lead at the EOC.
ESF #3 actions include conducting pre and post incident assessments of public works and
infrastructure.
ESF #3 will assist in executing emergency contract support for life-saving and life-
sustaining services.
Provide technical assistance to include engineering expertise, construction management,
contracting, and real estate services.
Provide emergency repair of damaged infrastructure and critical facilities and other
recovery programs.
Responsibilities – Supporting Agencies/Departments
Provide personnel necessary to support ESF #3.
Identify staff that will be prepared to act as a representative on a field operations team.
Designate an Emergency Response Coordinator.
Financial Management
Each entity will be responsible for its own finances. In the event that disaster assistance becomes
available, having detailed records supporting necessary expenses will be necessary in order to
receive the maximum available assistance.
Emergency Support Function #4 – Firefighting Annex
ESF Coordinator:
Appointed Fire Representative
Primary Agency:
Basalt & Rural Fire Protection District
Eagle County Airport Fire Department
Eagle County Sheriff’s Office
Eagle River Fire Protection District
Greater Eagle Fire Protection District
Gypsum Fire Protection District
Rock Creek Volunteer Fire Department
Upper Colorado River Fire Management
Vail Fire & Emergency Services
Support Agencies:
Ambulance Districts
Law Enforcement Agencies
Eagle County Emergency Management
Public Works Agencies
Introduction
Purpose:
Emergency Support Function (“ESF”) #4 – Is responsible for the coordination of firefighting
activities, including the detection and suppression of fires on state and local lands and providing
personnel, equipment, and supplies in support of agencies involved in urban, rural and wildland
firefighting operations.
Urban Search and Rescue (“USAR”) is the process of locating, extricating, and providing initial
medical treatment to victims trapped in collapsed structures or rescuing or removing persons
threatened or stranded in harm's way by any emergency or hazardous event when they cannot
remove themselves. USAR includes technical rescue activities such as dive rescue and heavy
lifting. Alpine/rural/wilderness search and rescue activities (emergency incidents involving
locating missing individuals, mountain rescue, locating downed aircraft, etc.) are addressed in
ESF #9.
Scope:
The management of a large firefighting operation is complex, often involving many different
agencies and local jurisdictions. Fires resulting from or independent of, but coincident with, a
catastrophic event will place extraordinary demands on available resources and logistics support
systems. ESF #4 supports structural and wildfire operations through close coordination with other
local, state, and federal agencies. ESF #4 coordinates firefighting support to disaster response and
recovery operations that may not be directly fire related.
Policies:
Priority is given to responder and public safety, stabilizing the incident and protecting
property, in that order.
May 2018 ESF #4 – Firefighting
Eagle County Emergency Operations Plan
ESF #4
2 Firefighting Annex
Eagle County Emergency Operations Plan
Processes and procedures approved by the National Fire Protection Association and/or
National Wildland Coordinating Group are the guiding principles for firefighting.
Coordination with, and support of, state and local fire suppression organizations is
accomplished through mutual aid agreement with adjacent organizations, and in
cooperation with the Colorado Division of Fire Prevention and Control and Colorado
Office of Emergency Management when resource beyond existing mutual aid are
necessary.
Efficient resource management requires that all resources are properly statused in both
the federal Resource Ordering and Status System (“ROSS”) and Colorado State Resource
Mobilization (“WebEOC”).
Implement alert/activation for USAR resources through the Colorado Office of
Emergency Management.
Suppression organizations operate under the National Incident Management
System/Incident Command System.
The coordinator in the Eagle County Emergency Operations Center (“EOC”) for ESF #4
– Firefighting is a fire agency representative not directly involved in the firefighting
incident or event.
Concept of Operations:
General
Cities, towns, counties, fire protection districts, and other fire protection organizations are
responsible for requesting activation of the EOC when an incident exceeds local
capabilities.
The EOC will be activated anytime outside county mutual aid is needed or multiple
incidents are occurring requiring firefighting resources.
The EOC facilitates coordination between local entities and other counties or the State in
the event of multi-jurisdictional ESF #4 operations.
Organization:
Actions
Pre-Incident
Participate in planning, exercising and evaluating the Eagle County Emergency
Operations Plan.
Maintain current data in the WebEOC and the federal ROSS database as appropriate and
the Eagle County Public Safety Network (Roam Secure system).
May 2018 ESF #4 – Firefighting
Eagle County Emergency Operations Plan
ESF #4
3 Firefighting Annex
Eagle County Emergency Operations Plan
Incident
Upon notification, a fire service representative will be assigned and respond to the Eagle
County EOC to serve as the ESF# 4 lead.
The ESF# 4 lead is responsible for situation awareness (incident situation and damage
assessment information for all incidents) and determination of resource needs from the
local Incident Commander(s).
The ESF# 4 lead coordinates incident resource needs and determines and resolves as
necessary, issues regarding resource shortages and resource ordering issues.
The ESF# 4 lead gathers and maintains current inventories of available fire service
facilities, equipment, and key personnel throughout Eagle County during an incident(s).
The ESF# 4 lead assumes responsibility for coordinating and tracking fire resources
mobilized through the EOC.
The ESF# 4 lead assists the Incident Commander(s) in planning for and acquiring relief
resources to replace or rotate with committed resources for extended operations.
The ESF# 4 lead collects appropriate records of costs incurred during an event for all fire
resources.
The ESF# 4 lead requests supporting agencies document any lost or damaged equipment
and personnel or equipment accidents.
Post-Incident
Maintain adequate resources to support local operations and plan for a reduction of
resources.
Upon request, ESF #4 will provide firefighting resources for recovery efforts.
Conduct After Action Reviews of incident actions with teams involved to improve future
operations.
Coordination with ESF # 14 personnel for recovery and mitigation efforts.
Inform agencies providing resources where to send records.
The specific recovery actions following an emergency will be determined by the event.
Additional Wildfire specific actions will be outline in the current version of the Annual
Operating Plan for wildland fires (Appendix D).
Emergency Support Function #5 – Emergency
Management Annex
ESF Coordinator:
Eagle County Emergency Management
(ECEM)
Primary Agency:
ECEM
Support Agencies:
Eagle County Administration
Eagle County Attorney’s Office
Ambulance District
American Red Cross/Salvation Army
Colorado Office of Emergency Management
Eagle County Environmental Health
Fire Agencies
Health and Human Services
Law Enforcement
Public Information Officers Group
Public Works Agencies
Vail Public Safety Communications Center
Wildfire Mitigation Specialist
Introduction
Purpose
Emergency Support Function (ESF) #5 – Emergency Management is responsible for supporting
overall activities of the domestic incident management. ESF #5 provides the core management
and administrative functions in support of Multi-Agency Coordination in the Emergency
Operations Center (EOC).
Scope
ESF #5 serves as the support ESF for all incident management from prevention to response and
recovery. ESF #5 facilitates information flow in the pre-incident prevention phase in order to
place assets on alert or to preposition assets for quick response. During the post-incident response
phase, ESF #5 transitions and is responsible for support and planning functions. ESF #5 activities
include those functions that are critical to support and facilitate multi-agency planning and
coordination for operations involving potential and actual incidents. This includes alert and
notification, deployment and staffing of resources, incident action planning, coordination of
operations, logistics and material, direction and control, information management, facilitation of
requests for State and Federal assistance, resource acquisition and management (to include
allocation and tracking), worker safety and health, facilities management, financial management,
and other support as required.
Policies
ESF #5 is responsible for establishing the support infrastructure for incidents in
anticipation of requirements for prevention, response, and recovery.
Requests for County disaster declarations to enable funding through state and federal
assistance programs are coordinated through the ECEM.
Resource allocation and tasking are coordinated through ESF #5 using procedures
outlined in the Emergency Response Plan (EOP).
May 2018 ESF #5 – Emergency Management
Eagle County Emergency Operations Plan
ESF #5
2 Emergency Management Annex
Eagle County Emergency Operations Plan
ESF #5 staff identifies and resolves resource allocation issues identified at the EOC.
ESF #5 staff provides the informational link between the local EOC and State. ESF #5
serves as the centralized conduit for situation reports to the EOC from the various
incidents and ESFs.
Departments and agencies participate in the incident action planning process coordinated
by ESF #5.
ESF #5 provides representatives to staff key positions on Emergency Response Teams in
support of the Incident Commander(s).
ESF #5 staff establishes required facilities, supplies, and equipment to support activities
related to the management of incidents. These facilities include, but are not limited to the
EOC, the Joint Information Center, Mobilization Centers, Staging Areas, and Disaster
Recovery Centers.
ESF #5 staff supports the implementation of mutual aid agreements to ensure a seamless
resource response to affected jurisdictions.
ESF #5 provides surge capability to perform essential emergency management functions
on short notice and for varied duration.
The ECEM Director is responsible for notifying state and local emergency management
organizations, of potential threats to enable the elevation of operational response postures
or the pre-positioning of assets.
Concept of Operations
General
ESF #5 provides a trained and experienced staff to fill management positions in the
Emergency Support Functions of the EOC, if activated or established.
The EOC, staffed by ESF #5 and other ESFs when activated, monitors potential or
developing incidents and supports the efforts of field operations.
The EOC, staffed by ESF #5 and other ESFs as required, coordinates operations and
situational reporting to the State.
Organizational Structure:
ESF #5 is organized in accordance with the National Incident Management System (NIMS). The
ESF #5 structure supports the general staff functions described in the NIMS at the Emergency
Operations Centers. These functions include:
Command Support: ESF #5 supports the command function by providing staff, incident
action planning capabilities, information, administrative, logistics, and financial support
functions.
May 2018 ESF #5 – Emergency Management
Eagle County Emergency Operations Plan
ESF #5
3 Emergency Management Annex
Eagle County Emergency Operations Plan
Planning: ESF #5 provides for the collection, evaluation, dissemination, and use of
information regarding incident prevention and response actions and the status of
resources. The Planning Section is responsible for the action planning process. This
includes preparing and documenting incident priorities; establishing the EOC operational
period and tempo; and developing contingency, long-term, demobilization, and other
plans related to the incident(s), as needed. The Planning Section also coordinates the
agencies with special technical capabilities to request support for geospatial intelligence,
modeling, and forecasting.
Logistics: ESF #5 provides staff to manage the control and accountability of supplies and
equipment; resource ordering; delivery of equipment, supplies, and services; resource
tracking; facility location and operations; transportation coordination; and information
technology systems services and other administrative services. The Logistics Section
coordinates closely with ESF #7 – Resource Support and implements the Logistics
Management Support Annex.
Finance/Administration: ESF #5 provides staff to monitor funding requirements and
incident costs.
Actions
Emergency Operations Center
When an incident occurs or has the potential to occur, ECEM activates ESF #5 as
requested by assigning staffing at the EOC. Actions include alert, notification, and
situation reporting and coordination. Once activated, ESF #5 is operational at the EOC on
a 24-hour basis until the EOC is deactivated.
ESF #5 maintains constant communications with the incident(s) and the State and
convenes periodic conferences calls with all appropriate parties to coordinate the joint
operations.
ESF #5 provides situation reports and other information as required to the EOC and the
State.
The ECEM activates the ESFs required to handle the threat or incident(s) at hand, issues
initial activation mission assignments, and establishes reporting and communications
protocols.
EMEC facilitates the deployment of special Federal teams such as the National
Emergency Response Team, Mobile Emergency Response Support, Nuclear Incident
Response Team, Mobile Air Transportable Telecommunications System, National
Disaster Medical System, Civil Support Teams, Urban Search and Rescue Teams and
FIRST in coordination with ESF #8.
ESF #5 staff develops the initial action plan outlining EOC operations priorities and
coordinates with other ESFs to implement the plan.
May 2018 ESF #5 – Emergency Management
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ESF #5
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ESF #5 staff develops the schedule for staffing and operating the EOC from activation to
stand-down.
Planning and Management Activities
ESF #5 helps maintain situational awareness of the threat or incident(s), and ensures that
situations or incidents receive timely, equitable, and comprehensive assistance.
As the operation progresses from the pre-incident phase through response and into
recovery, ESF #5 continues to provide immediate, short-term, and long-term planning
functions in coordination with the other ESFs engaged in the operation and with those
who are operating under agency statutory authorities.
Responsibilities
Primary Agency:
As the primary agency, ECEM:
Monitors assets and capabilities to prevent and respond to an incident(s) and coordinates
with local, regional, State and private agencies and organizations.
Support Agencies
Support agencies’ responsibilities and capabilities are outlined in the EOP and ESF
Annexes.
Support agencies provide personnel to the EOC, as requested, to assist ESF operations
and provide reports to ESF #5. All agencies, as appropriate, identify staff liaisons or
points of contact to provide technical and subject-matter expertise, data, advice, and staff
support for operations that fall within the domain of each agency. Support capabilities of
other organizations may be used as required and available.
Emergency Support Function #6 – Mass Care, Housing and
Human Services Annex
Purpose
The purpose of the Eagle County Emergency Support Function (ESF) #6 Plan is to provide
guidelines, principles and structure to local government and private relief agencies for
coordinating the overall functions of Evacuation Centers, emergency sheltering and/or temporary
housing for people displaced from their residence by an emergency or disaster, and/or for
stranded motorists during a prolonged road closure.
Evacuation Centers and Emergency Shelters include the use of pre-identified sites in existing
facilities within an area of risk, creation of temporary facilities or the temporary construction of
shelters, and use of facilities outside the incident area should evacuation be necessary.
Scope
ESF #6 (Mass Care, Housing, and Human Services) supports state, regional, local, and
nongovernmental organization efforts to address the non-medical mass care, housing, and human
services needs of individuals and/or families impacted by incidents or events. This includes
economic assistance and other services for individuals impacted by the incident.
ESF Coordinator(s):
Eagle County Department of Human
Services(ECDHS)
Eagle County Housing Department
Primary Agency:
ECDHS
Support Agencies:
Eagle County Agencies:
Administration
Animal Services
Attorney
Commissioners
Emergency Management
Environmental Health
Facilities Management
Finance
GIS
Housing and Development
Human Resources
IT
Sheriff
ECO Transit
CSU Extension
Other Relief Agencies:
American Red Cross (ARC)
Ambulance Districts
Fire Districts
Hospitals
Salvation Army
School Districts
Vail Public Safety Communications Center
Vail Religious Foundation
May 2018 ESF #6 – Mass Care, Housing and Human Services
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ESF #6
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Definitions
Evacuation Center – A temporary short term facility which provides shelter from the elements,
restroom facilities and information dissemination. Usually for displacements of 12 hours or less.
Emergency Shelter – A temporary longer term facility which provides shelter from the elements,
sanitary facilities to include restroom and shower facilities, sleeping accommodations, food
services and information dissemination.
Situation
Emergency planning requires plans that are flexible to meet the needs of the situation at
hand. Emergencies may come in the way of natural disasters, man-made disasters and
other events. The situation and needs of the citizens will determine which centers and/or
shelters are open, for how long and by whom.
Incidents that require multiple municipalities to participate; cause depletion of local
resources; and/or multiple incidents occurring simultaneously will require the activation
of the County Emergency Operations Center (EOC). If state resources are requested, all
operations must coincide with the Colorado State Emergency Operations Plan, ESF #6.
Based on the County's hazard analysis, there are several emergency and disaster scenarios
that may require a mass care response, including severe storms, floods, HazMat incidents,
fires, and road closures.
Many Eagle County Schools are identified as potential shelter sites and have agreements
in place with the ARC for that purpose. The shelter location will be determined by the
scope of the emergency, the impact area and facility availability. Shelter location
information will be provided to the public in a timely manner, through a variety of Eagle
County communication capabilities.
Other structures such as church fellowship halls, recreation centers and some private
meeting facilities may be utilized as Evacuation Centers until all displaced victims can be
consolidated into fully staffed official shelters or if the situation extends beyond the
county’s capabilities.
Assumptions
People are generally not inclined to evacuate unless clear and concise information is
provided regarding the nature of hazards and they are given directions for evacuation
routes and Evacuation Center locations (see evacuation plan in Appendix G).
There are not sufficient in-county resources to meet the needs of mass care during an
emergency or disaster.
Local grocery stores, restaurants and other businesses may support the initial
shelter/feeding operations by donating emergency supplies.
For an out-of-county evacuation, sufficient shelter capacity exists in adjacent counties
and shelter locations can be arranged and made available.
May 2018 ESF #6 – Mass Care, Housing and Human Services
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ESF #6
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A high percentage of evacuees will seek shelter with family or friends, or in commercial
facilities rather than go to a public Evacuation Center or emergency shelter.
Stranded motorists prefer to remain in or near their vehicles in the event that roads clear
and they may continue their travel, depending on the anticipated duration of road
closures.
Evacuees will be provided with public information concerning the emergency.
Eagle County Animal Rescue Teams (ECART) will provide for companion animal
sheltering in close proximity to human shelters whenever possible.
ECART will also coordinate livestock services as resource allow.
Organization and Responsibilities
ECDHS is the lead agency for ESF #6 (Mass Care) and is primarily responsible for providing
general public mass care as part of a broad disaster relief program enacted by the U.S. Congress
and through the provisions of an agreement between the ARC and the State of Colorado. While
state law identifies the Department of Human Services and the Department of Public Health and
Environment as the agencies legally responsible for insuring that county residents are sheltered
and fed in an emergency, the responsibility for conducting mass care operations for the general
public in Eagle County have been traditionally performed by the Salvation Army and ARC.
The Salvation Army is the contact for Evacuation Centers. The ARC shall be contacted for
emergency shelter management in Eagle County. If displaced persons are to be housed for a
period of longer than 12 hours, the emphasis should be on shelters rather than Evacuation
Centers. If more than one mass care facility is required, ESF #6 agencies will coordinate the
provision of additional sites for disaster victims. This includes, but is not limited to, the creation
of temporary facilities such as tent cities, the construction of temporary shelters, and the use of
similar facilities outside of the disaster area(s).
Eagle County Agencies will coordinate with other ESF #6 agencies to meet the housing and
human service needs resulting from an incident. Eagle County agencies will work to ensure
temporary housing functions are addressed and provided as needed. ECDHS will assist victims
with temporary human services and economic assistance programs utilizing local, state and
federal resources. Mental health functions will be provided by appropriately trained and/or
certified mental health providers, coordinated through ECDHS.
All ESF #6 agencies will:
Operate agency functions within the structure of the Incident Command System and the
National Response Framework as appropriate.
Develop applicable standard operating procedures, guidelines and/or checklists detailing
the accomplishment of their assigned functions.
When requested, deploy a representative to the EOC to assist with ESF #6 activities.
Provide ongoing status reports as requested by the ESF #6 lead.
May 2018 ESF #6 – Mass Care, Housing and Human Services
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ESF #6
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Maintain updated resource inventories of supplies, equipment, and personnel resources,
including possible sources of augmentation or replacement.
Document all costs and expenses associated with response and recovery activities taking
care to clearly separate disaster related work from daily work in the event that State and
Federal reimbursement becomes available.
Maintain up-to-date rosters for notifying personnel and 24-hour staffing capabilities.
Coordinate with ESF #8 lead (Health and Medical) to ensure that emergency medical
services are available to disaster victims and emergency workers at all mass care
facilities.
Work closely with all other ESF #6 agencies for collecting information on disaster
victims and making that information available to family members outside the disaster
area(s). ARS reunification -This information will include the names of persons registered
at shelters and listed on National Disaster Medical System and other casualty lists, and
any other relevant information released through local hospitals and emergency operations
centers.
Concept of operations
Mass Care:
The coordination of non-medical mass care services to include sheltering of victims, organizing
feeding operations, collecting and providing information on victims to family members, and
coordinating bulk distribution of emergency relief items.
Initial response activities focus on meeting urgent mass care needs of victims.
Either an Incident Commander or an appropriate city or county official will determine the
need for opening Evacuation Centers or Emergency Shelters and commencing mass care
operations based on the situation. The opening of Emergency Shelters will be coordinated
with the Eagle County Emergency Manager or designee.
An emergency or disaster resulting in any sort of evacuation will immediately necessitate
the need for an Evacuation Center. Evacuation Centers will be opened:
o at the onset of an incident where it is determined that evacuation is necessary, or
o as it is identified that persons are displaced by the emergency or disaster
Emergency Shelters will be opened if the emergency or disaster creates displaced victims
and it is anticipated that they will remain displaced for greater than 12 hours.
For road closures resulting in stranded motorists Evacuation Centers will be established.
Emergency Shelters will be opened:
o if motorists will be stranded for longer than 12 hours because no routes of
passage are accessible, or
o if weather conditions create other hazards for motorists if they remain in their
vehicles
May 2018 ESF #6 – Mass Care, Housing and Human Services
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ESF #6
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Disaster victims requiring medical treatment and/or hospitalization should be directed or
transported to the nearest available medical facility. The Eagle County medical surge
trailer is designated to support alternate care medical facilities or hospital overflow.
Evacuation Centers and Emergency Shelters shall remain open only as long as absolutely
required.
At each official county mass care facility, the county will provide communications and
security, to the extent possible. At each official mass care facility in municipalities, the
municipality will provide communications and security to the extent possible.
The direct cost of opening and operating official mass care facilities will be borne by the
agency managing the facilities.
Housing:
The ESF #6 housing function addresses the needs of victims in the affected areas, and is
accomplished through the implementation of programs and services designed to determine victim
needs and the provision of housing assistance for short and long term housing of displaced
victims. These provisions may include:
The Eagle County Housing Department will coordinate with the EOC to provide the most
effective, expedited and efficient plan of action to provide housing assistance.
Eagle County agencies will help to facilitate short and long term solutions for victims,
which may include rental assistance, temporary housing, loans for the repair and/or
replacement of primary residences, etc.
Eagle County agencies will determine available habitable housing units, owned or in
Eagle County possession, within or adjacent to the incident area for use as emergency
temporary housing.
Human Services:
The ECDHS along with other Eagle County agencies will assist with the provision of victim
related recovery efforts such as mental health counseling, support for persons with special needs
and coordination of financial assistance programs. These provisions may include:
Coordinating and assessing the situation and implementing an appropriate plan based on
the resources available to assist all victims.
Supporting various services impacting individuals and households, including a
coordinated system to address victims’ incident related recovery efforts through crisis
counseling and other supportive services.
Coordinating and identifying individuals with special needs within the impacted area, to
include the elderly, people with disabilities, and people communicating in languages
other than English (including sign language).
May 2018 ESF #6 – Mass Care, Housing and Human Services
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ESF #6
6 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
Coordinating immediate, short-term assistance for individuals, households, and groups
dealing with the anxieties, stress, and trauma associated with a disaster, act of terrorism,
and/or incident of mass criminal violence.
Supporting expedited processing of Federal benefits claims (e.g., Social Security,
veterans’ benefits, disaster unemployment assistance, and Federal tax refunds) disaster
unemployment assistance, and disaster legal services.
Ensuring water, ice, and other emergency commodities and services requirements are
delivered to appropriate entities.
Recovery
Recovery efforts are initiated concurrently with response activities. Close coordination is required
among those agencies responsible for response operations and recovery activities (ESF #14) and
other organizations providing assistance. Recovery operations should include:
Public information regarding safe re-entry to damaged or affected areas
Continued coordination with the EOC to support on-going activities
Identification and provision of long-term housing resources
Development of a long-term recovery assistance team to help ensure individuals and
families affected by the disaster continue to receive assistance for critical needs and
necessary expenses
Participation in after action reviews and reports
Changes to standard operating procedures and this ESF #6 plan to improve future
operations
A current list of facilities under agreement with the ARC for use as Evacuation Centers is
included in Appendix G.
Emergency Support Function #7 – Resource Support Annex
ESF Coordinator(s):
Eagle County Emergency Management
(“ECEM”)
Primary Agency:
Eagle County Emergency Management
Local Government Administration (county,
municipal and/or special district)
Support Agencies:
Ambulance Districts
American Red Cross
Eagle County Department of Human Services
Fire Districts
Hospitals
Law Enforcement
Metropolitan Districts
Local Governments
Private Sector service and support providers
Salvation Army
School Districts
Volunteer Groups
PURPOSE
The purpose of this Emergency Support Function (ESF) #7 is to support logistical and resource
support to entities involved in emergency response and recovery efforts for an emergency or
disaster that impacts Eagle County.
SCOPE
ESF #7 is responsible for providing direct and active support to emergency response and recovery
efforts during Emergency Operations Center (EOC) activation. This support includes locating,
procuring, and issuing resources, and response assistance such as supplies, office space, office
equipment, fuel, contracting services, personnel, heavy equipment, generators and transportation
of such in coordination with Eagle County Emergency Management (ECEM). It also provides for
logistical support for requirements not specifically identified in the other emergency support
functions and may be resources unique to the emergency itself. Resource support also involves
the effort and activity necessary to evaluate, locate, procure, and provide essential material
resources throughout the event. Resource support activities must be ongoing and coordinated in
both the local EOC and in field incident command posts.
SITUATION
During emergency and disaster conditions, communities and possibly the entire county may be
isolated due to problems with the transportation and communications infrastructure. The Public
Safety Answering Points in Aspen and Vail may become inundated with emergency telephone
calls and resource capabilities can be overwhelmed. The EOC will have the capacity to facilitate
foreseeable logistical requirements; however, there will be shortages of a wide variety of
supplies, personnel and resources to support a very large incident or numerous simultaneous
smaller incidents and to provide basic human needs for emergency population survival.
PLANNING ASSUMPTIONS
All ESF #7 support agencies will be notified and tasked to provide 24-hour representation as
necessary. Successful sustained emergency and disaster operations are contingent upon an
efficient and effective resource support function. Each support agency is responsible for ensuring
sufficient program staff is available to report to and support the EOC and to carry out the
activities tasked to their organization on a continuous basis. Individuals representing agencies
supporting the staffing of the EOC will have extensive knowledge regarding resources and
capabilities of their respective agencies and have rapid access to the appropriate authority for
May 2018 ESF #7 – Resource Support
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ESF #7
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Eagle County Emergency Operations Plan
committing such resources during activation. Transport of resources may require staging areas
and support from ESF #1(Transportation). Staging areas will be pre-determined to the degree
possible.
CONCEPT OF OPERATIONS
ECEM is responsible for planning, coordinating, and managing the resource support needed in
ESF #7. Capabilities and resources committed by ESF #7 will be allocated and coordinated by the
EOC based upon the policy group priorities. The primary source of equipment, supplies, and
personnel shall be made from existing support agencies’ resources and local sources outside the
impacted area through established mutual aid agreements. Support which cannot be provided
from these sources will be obtained through coordination with the EOC and/or commercial
sources. Logistical support necessary to save lives will receive first priority. Massive requests for
resources will be accompanied by a disaster declaration which should also include provisions for
changes in procedures for purchasing.
ORGANIZATION AND RESPONSIBILITIES
During an emergency or disaster, the primary and support agencies of ESF #7 will assign
personnel to the EOC. In addition, ESF #7 will:
A. ORGANIZATION
1. Operate under the direction of the EOC Manager.
2. Operate during the emergency, either in the EOC, or at a location designated
in coordination with the EOC Manager.
3. Alert designated primary personnel of possible resource needs and to report to
the EOC.
4. Maintain liaison with other ESFs and appropriate parties. This will be
accomplished through the coordination of the EOC Manager.
5. At the tasking of the EOC Manager, take action if another ESF requires
assistance in obtaining needed items. ESF #7 finds a source for needed items and
provides to the requesting emergency support function the name of the contact
person, the price, and schedule for when the material can be made available at the
established location.
6. Eagle County Finance Department personnel will be available to ESF #7 when
the EOC is activated. When needed, for example long activation periods or
intense activation over a short time frame, finance personnel from other support
agencies may be called in to the EOC to participate in ESF #7. Support agency
personnel may be asked to help locate sources of needed items while posted at
their own agencies. Purchasing needs that cannot be handled from the Incident
Command Post(s) will be sent to the EOC.
B. NOTIFICATION
1. The EOC will implement the activation plan to notify appropriate personnel
and other support personnel. Personnel may either be placed on standby or
requested for immediate response. All support agency contact persons for ESF #7
will be instructed to alert their contacts throughout the county to ensure all
available resources are on standby.
May 2018 ESF #7 – Resource Support
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ESF #7
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2. Response-specific inventories of resources, including but not limited to pre-
arranged staging areas, government buildings, public facilities and agency
contacts will be reviewed.
C. ACTIONS
1. Preparedness
a. Place appropriate personnel on standby or direct to staging areas with
some facilities staffed for immediate response.
b. Place resources in a mobilization center near the expected
impact/emergency areas when possible.
c. The available resources and facilities that are necessary for an
emergency will be identified and assessed for possible activation.
2. Response
a. Some support agencies may be directed to respond with personnel and
other resources.
b. Assess initial reports from impacted area to identify potential resource
support needs.
c. Establish a resource support tracking and accounting system.
d. Buildings may be identified for use as staging areas warehouses or to
replace damaged or destroyed facilities.
e. Make available technical advisors in the areas of procurement, storage,
and transportation.
f. Make the necessary arrangements for “rapid turnaround” for printing,
photographic reproduction, layouts, blueprints, forms and formats and
other graphic needs as required.
g. Communication resources will be provided in coordination with ESF #2.
h. Transportation needs will be provided in coordination with ESF #1.
i. The Eagle County Attorney’s Office, on behalf of the EOC, will
facilitate, and coordinate contractual services between the county and
commercial sources and other entities in the County should be prepared
to enter into contracts for their jurisdictions as needed.
j. Coordinate with Corporate Emergency and Disaster Response Teams
to avoid duplication of support.
k. Office furniture, equipment, and supplies will be provided from
existing inventories or will be procured.
l. Food and fuel will be provided with cooperation of ESFs #1, #11, and
#12.
m. Security for staging areas and facilities will be coordinated by ESF
#13.
n. ESF #7 will provide a report listing all supplies ordered and en-route
to staging area personnel before they depart the EOC for the staging area.
3. Recovery
a. ESF #7 will support ECEM with providing logistical support for staff
movement.
b. Procuring equipment after disaster events.
4. Mitigation
a. Establish resource and vendor lists in advance and update as needed.
May 2018 ESF #7 – Resource Support
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ESF #7
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b. Encourage cities and special districts to work with County Emergency
Managers and EOC personnel to build data bases for acquisition of
goods and services that may be needed for preparedness, response, and
recovery operations.
D. DIRECTION AND CONTROL
1. ECEM is responsible to the Board of County Commissioners for the
operations of the ECEM during normal operations and emergencies. In times of
emergency, when the EOC is in operation, the Emergency Management Director
works directly with the senior County Official in the EOC to meet the needs of
this support function, countywide.
2. The Emergency Management Director is authorized to make decisions and
manage, control, and coordinate resources in accordance with established
policies.
3. ESF #7 supports Supply Unit of the Logistics Section for incidents.
E. RESPONSIBILITES
ECEM
1. Responsible for allocating and coordinating resources and support activities
through ESF #7. Designated county departments will furnish resources as
required.
2. Such support will be terminated at the earliest practical time.
3. Enlist support staff for the procurement of commodities and services, the
leasing of buildings, and other facilities and facilities management.
4. Coordinate and allocate available food, equipment, and supplies as necessary.
5. Serve as the primary agency for ESF #7 and be present at the EOC and/or on
call on a 24-hour basis.
FINANCE MANAGEMENT
The Eagle County Finance director or designee is notified when the EOC is activated.
Expenditures for cost tracking and recovery are documented during the incident response and will
continue through the incident recovery and close out period. The EOC Manager and Finance
Department will work with ESF #7 personnel in keeping the Eagle County Policy Group and
Commissioner’s appraised of expenditures based upon standard accounting procedures. Each
Support agency is responsible for tracking its own costs associated with ESF #7 operations using
the standard procedures established by the support agency’s standard accounting and tracking
procedures. In concurrence with the EOC, each support agency will file for reimbursement of
eligible costs it incurs through its own agency’s accounting and reimbursement filing system.
Each support agency is responsible for monitoring staff hours using its own tracking system and
requesting financial reimbursement for staff hours incurred in association with ESF #7
operations. The EOC will provide appropriate forms and provide guidance to complete forms for
efficient tracking and reimbursement when reimbursement is available from any source.
Emergency Support Function #8
Eagle County Public Health and Environment and Medical
Services Annex
ESF Coordinator:
Eagle County Public Health and Environment
Primary Agencies:
Ambulance Providers
Eagle County Coroner
Hospitals (Vail Health & Valley View)
Mind Springs Health
Support Agencies:
American Red Cross
Eagle County Animal Services
Eagle County Emergency Management
Eagle County Human Resources
Law Enforcement Agencies
Public Works Agencies
Fire Service
Introduction
Purpose
The purpose of Emergency Support Function (ESF) –#8 is to provide a coordinated response for
the protection of Eagle County’s public health, emergency medical care, and fatality and
mortuary needs in an emergency situation. It provides a structure consistent with the National
Response Framework and National Incident Management System from which to coordinate
emergency activities to protect and provide essential life and health services, and to provide for
the respectful and lawful handling of human remains. It recognizes the need for pre-event
preparedness and coordination during developing potential health and medical situations.
Scope
The scope of ESF-#8 is to provide direct assistance in identifying, and meeting public health and
medical needs of victims of an emergency or disaster situation. This direct assistance is
categorized in the following core functional areas:
Assessment and monitoring of Eagle County Public Health/medical needs (including
mental health);
Continuity of water and sanitation services;
Emergency medical services and care;
Medical equipment and supplies;
Fatality management; and
Mortuary management.
Policies
The policies guiding actions by the primary responsible agency under ESF-#8 are:
- The primary ESF agency will be dependant upon the current situation and the ESF-#8
Coordinator will be assigned by that primary agency. The Coordinator will make
notifications and coordinate the appropriate personnel from ESF-#8 to respond and fulfill
the responsibilities of the ESF.
May 2018 ESF #8 – Public Health and Medical Services
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ESF# 8
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- Eagle County Public Health and Environment will be the primary coordinating agency
for this ESF in matter pertaining to public health.
- Eagle County ambulance providers will be the primary coordinating agencies for this
ESF in matters pertaining to pre-hospital emergency medical care.
- The two Hospitals serving Eagle County will be the primary coordinating agencies for
this ESF in matters pertaining to hospital Emergency Medical Care.
- The Eagle County Coroner’s Office will be the primary coordinating agency for this ESF
in matters pertaining to Fatality Investigation and Mortuary Management.
- The adoption of this Annex to the Eagle County Emergency Operations Plan (EOP) does
not alter or impede the existing authorities of any department or agency supporting ESF-
#8.
- The EOC facilitates the coordination of the overall County response including ESF-#8
and all other Emergency Support Functions.
- As necessary, during the ESF-#8 activations, Eagle County Public Health and
Environment will maintain frequent communications with the Colorado Department of
Public Health and Environment (CDPHE) department operations center.
- The Joint Information Center (JIC), established in support of the County EOC, is
authorized to release general medical and public health information to the public after
consultation with all impacted agencies. To ensure patient confidentiality, the release of
medical information by ESF-#8 will be in accordance with the Health Information
Portability and Accountability Act.
- In the event of a zoonotic disease outbreak, or in coordination with ESF-11 (Agriculture
and Natural Resources) during an animal disease outbreak, public information will be
released after consultation with the Colorado Department of Agriculture and CDPHE.
The ESF-#8 lead is responsible for consulting with and organizing state, federal and
local, medical subject matter experts, disaster medical and mortuary subject-matter
experts and teams, as needed.
SITUATION AND ASSUMPTIONS
A. Situation
1. A comprehensive ESF-#8 system and support network is essential at anytime,
but becomes vital during emergency situations.
2. Eagle County and its partners have sufficient ESF-#8 capability and capacity
to handle routine health care, medical services, and mortuary requirements.
May 2018 ESF #8 – Public Health and Medical Services
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ESF# 8
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B. Capability Assumptions
1. A large-scale emergency situation may significantly increase demand for
public health, mental health, medical, and mortuary requirements in the County.
2. The release of toxic or hazardous materials may result in human and
environmental contamination.
3. During severe weather conditions, County Emergency Medical Services
(EMS) and rescue operations may be temporarily suspended to protect the
responders from dangerous conditions.
4. Disaster events involving multiple patients, mass care and/or fatalities will be
managed according to the Eagle County Mass Casualty Incident Plan as
coordinated by the on-scene Incident Command in coordination with the EOC.
C. Capacity Assumptions
1. Any large-scale emergency or disaster will result in increased demands on all
public health, medical services, and mental health services.
2. Disruption of the County’s communication systems will severely impede the
timely delivery of emergency medical response services and coordination with
facilities.
3. Many injuries, both minor and relatively severe, will be self-treated by the
public.
4. EMS has a limited capacity to handle mass casualty incidents and will require
significant support from local fire districts and mutual aid from surrounding
jurisdictions in order to treat and transport patients.
5. Patients from a mass casualty incident will initially be transported to local
facilities generating a need for those facilities to activate their surge plans and
requiring coordination of transports to hospitals outside of Eagle County.
EMResource will be the primary tool for identification of transportation
locations.
6. When local resources can no longer meet the demand of the situation, regional,
state, and federal resources may be requested.
7. An emergency situation involving large areas of the County may adversely
affect local resource response capabilities and damage the existing medical
infrastructure.
8. Under certain circumstances, it may be necessary to relocate hospital functions
and patients including the seriously ill (surge capacity).
May 2018 ESF #8 – Public Health and Medical Services
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ESF# 8
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9. When local resources can no longer meet the demands of the emergency
situation, additional resource requirements will be requested through agreement
and/or mutual aid. The County Emergency Manager will request assistance from
the State of Colorado ESF-#8 through the Colorado Office of Emergency
Management or State EOC and specialized teams and assistance from FEMA.
Concept of Operations
During an emergency situation in Eagle County, public health, mental health, medical, and
mortuary requirements and outside assistance for health and medical emergency operations will
be under the control of the Incident Commander and/or an Incident Management Team and
coordinated and prioritized in the County EOC.
Upon activation of the ESF-#8 function notification of all Primary ESF-#8 agencies is required.
Organization
1. A significant disaster event may cause injuries to a considerable number of people resulting in
physical, biological, or mental health impact throughout the affected area, and create a
widespread need for medical care or public guidance.
2. Emergency operations for health and mental health services will be an extension of normal
agency and facility responsibilities.
3. Existing emergency medical facilities:
Vail Health
24/7 contact Phone: 970-471-9286 (Administrative Supervisor)
Valley View Hospital
24/7 contact Phone: 970-618-6735 (House Supervisor)
Aspen Valley Hospital
24/7 contact Phone: 970-544-1363 (House Supervisor)
Avon Urgent Care
8AM-8PM contact Phone: 970-949-6100
Gypsum Urgent-Emergent Care
9AM-9PM contact Phone: 970-777-2800
4. Pre-identified and established emergency mass casualty surge locations in Eagle County are:
Dobson Ice Arena 321 East Lionshead Circle, Vail, CO 80657
Day: 970-479-2279
After Hours: via Vail Com Center – 970-479-2201
May 2018 ESF #8 – Public Health and Medical Services
Eagle County Emergency Operations Plan
ESF# 8
5 Public Health and Medical Services
Eagle County Emergency Operations Plan
Donovan Pavilion 1600 South Frontage Road, Vail, CO 81657
Day: 970-477-3699 / 970-376-3756
After Hours: via Vail Com Center – 970-479-2201
Gypsum Recreation Center
0052 Lundgren Blvd, Gypsum, CO 81637
Day: 970-777-5561 / 970-777-5555
After Hours: 970-688-0017
WECMRD Field House
0450 Miller Ranch Road, Edwards, CO 81632
Day: 970-777-5561 / 970-777-5555
After Hours: 970-688-0017
5. Eagle County and several surrounding counties own mass casualty and/or surge capacity
trailers. The Eagle County Emergency Resource Mobilization plan (Appendix D) should be
utilized though ESF# 7 for mobilization of these resources when needed.
6. Disaster Mortuary Response Team (DMORT) - A request for DMORT assistance must be made
by the County Coroner or the Eagle County Board of County Commissioners (BOCC).
7. Special needs populations may be defined as people who have limited knowledge of an event
or limited ability to relocate because of a special need. Special needs populations have barriers
caused by but are not limited to; language, physical or mental disability, health problem, and age.
Agencies that have information about or resources to reach special needs groups are:
- Eagle County Department of Human Services 970-328-8840
- Eagle County Sheriff’s Office 970-328-8500
- Mind Springs Health 970-476-0930
13. Information about injured people within Eagle County will be tracked by ambulance
providers and medical receiving facilities.
Actions: Initial Actions
Eagle County Public Health
a. To the best of its ability, Eagle County Public Health and Environment will provide timely and
effective services, including but not limited to disease surveillance, health promotion, mitigate the
effects of an emergency or event based on the needs of the community.
b. The Eagle County Public Health and Environment Director may order inspections of damaged
housing, emergency shelters, and public facilities as necessary, to determine the need for
emergency repairs, pest control, sanitation, or other health related protective procedures.
May 2018 ESF #8 – Public Health and Medical Services
Eagle County Emergency Operations Plan
ESF# 8
6 Public Health and Medical Services
Eagle County Emergency Operations Plan
c. If required, the Eagle County Public Health and Environment Director will establish mass
medication sites to dispense needed medication or vaccinations to emergency workers and/or the
general public in accordance with the Eagle County Point of Dispensing (POD) Plan.
d. The Eagle County Public Health and Environment Director will identify the need for mental
health services.
e. Strategic National Stockpile (SNS) assets, if required, will be requested from CDPHE and
Colorado Office of Emergency management via the County EOC. Local distribution of SNS
assets is coordinated through the Eagle County Public Health and Environment Director
according to the protocols established under the Eagle County POD Plan.
f. The Eagle County Public Health and Environment Director has the statutory authority to issue
written orders for Quarantine and Isolation. The issuance and enforcement of such orders during a
public health emergency will be coordinated through the BOCC and with law enforcement.
Environmental Health
a. Eagle County Public Health and Environmental will be the lead agency in providing for food
and water safety.
Mental Health
a. Mind Springs Health agency, in conjunction with community resources, will provide support to
agencies and people impacted by an emergency situation incident.
Medical Services
a. During emergency medical situations, on-scene incident command functions will be performed
by ambulance providers.
b. Medical transport may also be provided by other ambulance providers, fire district personnel,
mass transit vehicles such as buses, or aviation medical services.
c. During an Eagle County declared emergency, ambulance licensing requirements may be
suspended at the discretion of the Eagle County Policy Group.
d. Vail Health, Valley View Hospital and local emergency clinics, when opened, will receive
patients during emergency situations.
e. Emergency Management Resource will be used by the hospitals and/or the EOC to assist with
patient assignment and medical transport routing if the needed medical service is not available at
the hospital, or there are no bed spaces available.
f. Vail Health may also provide for secondary decontamination of contaminated patients on
hospital grounds, if required but will require assistance from outside agencies.
g. Central Mountain Regional Emergency Trauma Advisory Committee coordinator may be
called upon to provide technical assistance to ESF-# 8.
May 2018 ESF #8 – Public Health and Medical Services
Eagle County Emergency Operations Plan
ESF# 8
7 Public Health and Medical Services
Eagle County Emergency Operations Plan
Fatality and Mortuary
a. The Eagle County Coroner will identify and take charge of the proper recovery of the deceased
and any human remains. The Coroner’s office may be assisted by law enforcement officials and
Eagle County Public Health and Environment.
b. In the event of a mass fatality incident, additional support services may be required, and will be
requested by the County Coroner directly or through the County Emergency Manager from the
State EOC via the County EOC.
ASSIGNMENT OF RESPONSIBILITIES
General Organization Responsibilities
The primary agency for this ESF will be established based upon the specific needs of the
preparedness planning or incident and will be responsible to organize, coordinate and support
emergency Eagle County Public Health and Environment, medical service operations, fatality and
mortuary management.
Primary Agency
Eagle County Public Health and Environment
Coordinate through the Eagle County Joint Information System and County Emergency
Manager in the development and implementation of appropriate emergency health
awareness and public information.
Identify special needs populations and assure information for special needs populations is
distributed.
Implement plans to coordinate POD sites, pharmaceuticals, State lab services, SNS asset
distribution, disease surveillance, etc.
Coordinate environmental health activities for waste disposal, refuse, food, water, vector/
vermin control, and sanitation.
Provide for the monitoring and evaluation of environmental health hazards and arrange
for corrective measures.
Mind Springs Health
Be the supporting agency for ESF-#8 in matters pertaining to mental health care services
and issues.
May 2018 ESF #8 – Public Health and Medical Services
Eagle County Emergency Operations Plan
ESF# 8
8 Public Health and Medical Services
Eagle County Emergency Operations Plan
Organize, train, and deploy mental health teams for support to emergency operations in
the County.
Provide for 24/7 mental health care services during emergency operations to include
critical incident stress debriefings for evacuees in emergency shelters, disaster victims,
and all personnel that support emergency operations in Eagle County, including
hospital/medical services personnel, and volunteers.
Provide sites, as available, for temporary mental health hospitals/ clinics for mentally ill
patients.
Eagle County Services
Prepare or assist in the preparation of plans and SOPs in support of County EMS
operations during emergencies and provide for coordination with other emergency
services (e.g., fire, law enforcement, hospital, etc.) including private support groups.
Coordinate emergency medical services with Vail Health, Valley View Hospital, Aspen
Valley Hospital and outside agencies and representatives, as appropriate.
Provide tracking system for injured patients.
Eagle County Coroner
Develop procedures for the recovery, identification, registration and disposition of the
dead. These procedures should include use of professionals and volunteers to sort,
document, and identify dead and the establishment of a morgue.
Be prepared to recruit other professionals and volunteers to assist with sorting,
documenting, and identifying human remains, and establishing temporary morgues, as
required.
During a mass fatality incident, coordinate medical examiner and mortuary operations
with law enforcement, ambulance providers, pathologists, the ARC, dentists, X-ray
technicians, county funeral home director, DMORT and others as required.
Coordinate notification of next of kin, and release remains, and deceased person’s
personal effects, with local law enforcement, the American Red Cross, clergy services,
and mental health services.
Coordinate with the County Emergency Manager if outside assistance is required for
State and Federal assistance, resource ordering, equipment and supplies (e.g., refrigerated
trucks; body bags).
Provide a tracking system/ procedures for human remains.
May 2018 ESF #8 – Public Health and Medical Services
Eagle County Emergency Operations Plan
ESF# 8
9 Public Health and Medical Services
Eagle County Emergency Operations Plan
Vail Health/Valley View Hospital
Implement plans to provide medical services for a mass casualty/ fatality incident in the
County, or the surrounding municipalities.
Track patients that come and go from hospital. Communicate with ambulance providers.
Coordinate with the County Emergency Manager.
Designate liaison to the EOC / JIC.
Emergency Support Function #9 – Search and Rescue
Annex
Primary Agency:
Eagle County Sheriff’s Office
ESF Coordinator(s):
Vail Mountain Rescue Group
Western Eagle County Search & Rescue
Fire Agencies
Support Agencies:
Ambulance Providers
Eagle County Emergency Management
Law Enforcement Agencies
Civil Air Patrol
Purpose
Emergency Support Function (ESF) #9 integrates the Search and Rescue (“SAR”) system around
a core of task forces prepared to deploy immediately and initiate operations in support of ESF #9.
These task forces are staffed primarily by local volunteers who are highly trained and experienced
in search and rescue operations and possess specialized expertise and equipment.
This annex does not include urban search and rescue (USAR) as defined in ESF 9 of the National
Response Plan. USAR involves the location, rescue (extrication), and initial medical stabilization
of victims trapped in confined spaces. Structural collapse is most often the cause of victims being
trapped, but victims may also be trapped in transportation accidents, mines, and collapsed
trenches. For this function see ESF #4.
Scope
The Colorado Revised Statutes task the Sheriff to “be the official responsible for coordination of
all search and rescue operations within the sheriff's jurisdiction” and to “make use of the search
and rescue capability and resources available within the county and request assistance from the
office of emergency management only when and if the sheriff determines such additional
assistance is required.” C.R.S. § 24-33.5-707. For the purpose of this plan SAR activities may
include but are not limited to:
· Searches and rescues in the wilderness or urban areas for lost, missing, or endangered
persons.
· Surface or underwater searches of lakes, ponds, or rivers.
· Searching for downed or missing aircraft.
The State of Colorado has signed an agreement with the Air Force SAR Coordinator for the
Inland Region in support of the National Search and Rescue Plan. This agreement provides the
Sheriff with the ability to contact Air Force air assets directly or via the Office of Emergency
Management (OEM) or the Colorado Search and Rescue Board (CSRB).
Initial Actions
Responsible for situation assessment using the EOC situation worksheet and
determination of resource needs of the local incident(s).
ESF #9 is responsible for coordination of search and rescue missions within their
assigned areas.
May 2018 ESF #9 – Search and Rescue Annex
Eagle County Emergency Operations Plan
ESF# 9
2 Search and Rescue
Eagle County Emergency Operations Plan
All SAR operations will be managed under the Incident Command System.
The Civil Air Patrol is responsible for conducting and coordinating all lost, missing and
overdue aircraft searches in cooperation with the Sheriff’s Office.
Upon activation of the EOC, a member of a SAR organization or the Eagle County
Sheriff’s Office will respond to the Eagle County EOC as a SAR representative under
ESF#9.
Emergency Support Function #10—Hazardous Materials
Annex
Primary Agency:
Fire Agencies
ESF Coordinator(s):
Designated Emergency Response Authority
(DERA)
Support Agencies:
Fire Agencies
Law Enforcement Agencies
Ambulance Districts
Eagle County Emergency Management
Colorado State Patrol
Eagle County Environmental Health
Eagle County Local Emergency Planning
Committee (LEPC)
Private Industry
Purpose
Emergency Support Function (ESF) #10 provides for a coordinated response to actual or potential
hazardous materials incidents. ESF #10 includes the appropriate response and recovery actions to
prepare for, prevent, minimize, or mitigate a threat to public health, welfare, or the environment
caused by actual or potential hazardous materials incidents.
Scope
Hazardous materials addressed under the Eagle County Emergency Operations Plan include
chemical, biological, radiological, and explosive substances, whether accidentally or intentionally
released. These may include substances considered weapons of mass destruction (WMD).
ESF #10 describes the lead coordination roles, the division and specification of responsibilities
among various agencies, and the regional and onsite response organizations, personnel, and
resources that may be used to support response actions.
This ESF is intended to provide a coordinated response to an actual or potential release of
hazardous materials, resulting from any source including by not limited to; transportation
incidents, fixed facility incidents, natural disaster (i.e., wildfire, flood, etc.) and/or terrorist attack.
Policies
The DERA, is the primary response authority for any hazardous materials incident in Eagle
County. The DERA is authorized by state statute to provide support to other local governments at
the request of another DERA, or under established mutual aid.
The DERAs for Eagle County are:
Colorado State Patrol – for federal, state and county roads.
Eagle County Sheriff’s Office – for all other non-federal areas not inside of a
municipality.
Basalt and Rural Fire Department – Town of Basalt.
Eagle River Fire Protection District – Towns of Avon, Minturn and Red Cliff.
Greater Eagle Fire Protection District – Town of Eagle.
Gypsum Fire Protection District – Town of Gypsum.
May 2018 ESF #10 – Hazardous Materials Annex
Eagle County Emergency Operations Plan
ESF# 10
2 Hazardous Materials Eagle County Emergency Operations Plan
Vail Fire and Emergency Services – Town of Vail
DERA is a State of Colorado Designation. The responsible entities for hazardous spill mitigation
on federal lands in Eagle County are:
Grand Junction Fire Department – USDOI Bureau of Land Management.
USDA United States Forest Service – USDA United States Forest Service.
Federal Occupational Safety and Health Administration 1910.120 and/or National Fire Protection
Association standard 472 shall be the guiding documents for hazardous materials response.
All participating agencies/departments will operate under the principles and features of the
Incident Command System.
The Regional Hazardous Materials Association of Eagle County has been formed under an Inter-
Governmental Agreement to function as a hazardous materials response team for Eagle County.
Hazardous materials inventory, containment, and emergency planning services are mandated
under the Superfund Amendment and Reauthorization Act of 1986 also known as the Emergency
Planning and Community Right to Know Act of 1986. This function shall be carried out by the
LEPC.
Concept of Operations
Unless otherwise specified herein, the response to hazardous materials incidents shall be handled
by the DERA for the jurisdiction.
In the event of a terrorist event, the Federal Bureau of Investigation will be the lead investigative
agency with state and local agencies providing support and resources to assist.
Disposal of hazardous materials (waste) is invariably handled by a private clean-up contractor
with the responsible transporter or property owner being liable for the costs of the response and
remediation of the affected area.
Initial Actions
The DERA will provide and/or participate in on-scene command and control utilizing unified
command when appropriate.
The ESF#10 lead will deploy hazardous materials response teams to provide technician level
response to mitigate an actual or potential release of hazardous materials.
The ESF#10 lead will work with support agencies to provide personnel to manage
technical/safety requirements during hazardous material/terrorist incidents.
Upon activation, a representative will be assigned to the Eagle County Emergency Operation
Center to function as the ESF # 10 lead.
The ESF # 10 lead is responsible for providing situational awareness to the EOC staff, gathering
resource needs of the local incident(s) and providing technical assistance when requested by local
jurisdictions or the incident commander(s).
Emergency Support Function #11—Agriculture and
Natural Resources Annex
Primary Agency:
As dictated below
ESF Coordinators:
CSU Extension
Eagle County Public Health and Environment
Eagle County Vegetation Management
Support Agencies:
Local Private Veterinarian Practitioners
Eagle County Humane Society
Eagle County Animal Services
Eagle County Department of Human Services
Purpose
Emergency Support Function (ESF) #11 – Agriculture and Natural Resources supports local
efforts to address:
1. provision of nutrition assistance;
2. control and eradication of an outbreak of a highly contagious or economically devastating
animal/zoonotic disease, highly infective exotic plant disease, or economically devastating
plant pest infestation;
3. assurance of food safety and food security (under United States Department of Agriculture
jurisdictions and authorities); and
4. protection of natural and cultural resources and historic properties resources prior to, during,
and/or after incidents.
Scope
Animal and plant disease and pest response includes implementing an integrated local response
to: an outbreak of a highly contagious or economically devastating animal/zoonotic disease; an
outbreak of a highly infective exotic plant disease; or an economically devastating plant pest
infestation.
ESF #11 ensures coordination with ESF #8—Public Health and Environment and Medical
Services, so that animal/veterinary/wildlife issues in natural disasters are supported.
ESF # 11 should ensure coordination with ESF #6—Mass Care, Housing and Human Services
when necessary.
ESF #11 is responsible for the coordination of efforts to prevent, protect, respond to, and recover
from incidents affecting food supplies, plant/animal disease control, natural resource protection
and companion animal safety.
Initial Actions
Upon notification, an Agency Representative will respond to the Eagle County Emergency
Operations Center (EOC) to function as the ESF# 11 lead.
May 2018 ESF #11 – Agriculture and Natural Resources Annex
Eagle County Emergency Operations Plan
ESF #11
2 Agriculture and Natural Resources
Eagle County Emergency Operations Plan
The ESF# 11 lead is responsible for providing situational awareness to the EOC and for
determination of resource needs for local incident(s).
1. CSU Extension*
a. Primary agency for issues involving domestic animals, excluding companion animals, and
crop plants excluding forest products.
2. Eagle County Animal Service*
a. Primary agency for issues involving companion animals.
b. Assists with investigation of zoonotic disease.
3. Integrated Weed & Pest Management
a. Provides for the inspection, fumigation, disinfection, sanitation, pest extermination and
destruction of animals or articles found to be so infected or contaminated as to be sources of
dangerous infection to human beings and take other measures as necessary.
4. Eagle County Public Health and Environment
a. Provides assistance and coordination of safe food commodities during declared
emergencies.
*Appendix K of this plan provides more detail for companion animal and livestock issues.
Emergency Support Function #12—Energy and Public
Utilities Annex
ESF Coordinator:
Holy Cross Energy
Primary Agency:
Public Works Departments
Support Agencies:
Public and Private Utility Providers
Purpose
Emergency Support Function (ESF) #12 collects, evaluates, and shares information on energy
system damage and estimation on the impact of energy system outages within affected areas.
Responsible for coordinating the restoration and protection of Eagle County’s critical energy
systems following a major disaster, emergency, or other significant event requiring response and
protection. Responsible for providing information to the Eagle County Emergency Operations
Center (“EOC”) on system(s) damage and estimations on the impact of these system outages
within affected areas.
Scope
The term “energy” includes producing, refining, transporting, generating, transmitting,
conserving, building, distributing, and maintaining energy systems and system components.
ESF #12 provides information concerning the energy restoration process such as projected
schedules, percent completion of restoration, geographic information on the restoration, and other
information as appropriate.
Initial Actions
Upon notification, an Agency Representative will respond to the Eagle County EOC. This
representative will serve as a liaison with regulated and unregulated utility companies to facilitate
critical infrastructure protection and restoration.
The ESF # 12 Lead is responsible for providing situational awareness for the EOC and
determination of resource needs of the local incident(s). Information should include affected area,
estimated outage time and estimated restoration time.
The ESF # 12 Lead is responsible for coordinating requests for assistance from local energy
officials, suppliers, and deliverers.
The ESF #12 Lead is responsible for coordinating and tracking assets and resources that may be
used in response to any event involving energy or multi-hazard problems.
Emergency Support Function #13 – Public Safety and
Security Annex
ESF Coordinator:
Avon Police
Primary Agency:
Law Enforcement Agency with Jurisdiction
Support Agencies:
Eagle County Emergency Management
Eagle County Fire agencies
Eagle County Emergency Medical Services
providers
Metropolitan Districts
Private (Contracted) Security
Purpose
Emergency Support Function (ESF) #13 provides a mechanism for coordinating and providing
support to local authorities to include public safety, and security capabilities and resources during
potential or actual incidents/disasters.
Initial Actions
Upon notification, a law enforcement representative from the agency with jurisdiction will be
assigned to respond to the Eagle County Emergency Operations Center (EOC) to serve as the
ESF#13 Lead.
The ESF# 13 Lead will be responsible for providing situational awareness to the EOC staff
regarding law enforcement, public safety and security issues.
The ESF#13 Lead will assist in determining resource needs of the local incident(s) and provide
for the mobilization, prioritization, and coordination of law enforcement services.
ESF #13 will assist in procuring additional resources from outside of Eagle County through the
ESF # 7—Resource Support lead.
Unless there is a delegation of authority by the Sheriff or Chief of Police, or a Governor’s
emergency declaration and the Governor chooses to take command of local resources, law
enforcement activities remain under the control of the jurisdiction’s chief law enforcement
official, generally the Chief of Police or the County Sheriff.
ESF #13 will maintain current inventories of available law enforcement facilities, equipment, and
key personnel throughout Eagle County.
ESF #13 will mobilize, prioritize, and assign to incident(s) law enforcement teams and resources
as needed for security, traffic control, evacuation, general law enforcement duties, etc. as well as
personnel for relief or rotation assignment.
ESF #13 will coordinate with ESF #1—Transportation for use of public works assets to support
law enforcement operations when indicated.
Emergency Support Function #14—Community
Recovery and Mitigation Annex
ESF Coordinators:
Eagle County Planning Department
Primary Agencies:
Planning Departments
Support Agencies:
Eagle County Offices/Departments
Municipal Offices/Departments
School Districts
Special Districts
Non-Governmental Organizations
Purpose
Emergency Support Function (ESF) #14 is responsible for providing coordinated measures and
policies designed to facilitate recovery from the affects of natural and technological disasters,
civil disturbances, or acts of terrorism.
ESF #14 is responsible for providing effective utilization of resources to support local efforts to
aid short-term and long-term community recovery, stabilize local economies, and reduce
or eliminate risks from future incidents.
ESF #14 is responsible for providing a government conduit and administrative means for
appropriate federal, military, state, voluntary and private sector organizations to assist local
governments during the recovery and mitigation process.
Scope
Based on an assessment of incident impacts, ESF #14 may vary depending on the magnitude and
type of incident and the potential for long-term and severe consequences.
ESF #14 will most likely be activated for large-scale or catastrophic incidents that require state
and federal assistance to address significant long-term impacts in the affected areas (e.g., impacts
on housing, businesses, employment, community infrastructure, and social services.).
Local officials have authority under their local ordinances, resolutions, and the Colorado Revised
Statutes to take responsible and appropriate actions in the direction and control of disaster
recovery activities. The primacy of affected local governments in defining and addressing risk
reduction and long term recovery priorities is recognized. If an effective recovery is beyond a
local jurisdiction’s capability, State assistance may be required. The Governor may then declare a
“State of Emergency” and the provisions of the State Emergency Operations Plan will be
implemented.
If the situation is beyond local and State capability, the Governor may ask for Federal assistance
by requesting a Presidential Declaration of an “emergency” or “major disaster.” A Presidential
Declaration authorizes federal assistance under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act (PL 93-288, as amended). The declaration triggers the implementation
of Federal disaster assistance programs, which are coordinated by the Federal Emergency
Management Agency, in cooperation with the Colorado Office of Emergency Management.
May 2018 ESF#14– Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
ESF #14
2 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
Response and recovery operations in both state and federally declared disasters will be conducted
in accordance with the standards set forth by the National Incident Management System and the
National Response Framework (NRF). Long term recovery and mitigation efforts will be based
on a variety of factors and priorities, including public safety, economic development,
environmental protection, and preservation of social cultural and historical resources.
Initial Actions
Initial and short term recovery activities focus on the safety and welfare of the affected
community and restoration of essential services to include:
Coordinate and conduct initial damage assessment efforts to help guide local decision
making and priority setting and to determine the need for supplemental state and
federal assistance.
Coordinate the restoration of essential public services and facilities (e.g., removal of
debris from emergency routes, emergency repairs to hospitals, and public safety
facilities).
Complete steps for formally requesting state and federal disaster assistance when
damage assessment results indicate that impacts exceed local capabilities.
Coordinate the delivery of state and federal disaster assistance programs (e.g.,
Individual Assistance, Public Assistance, Hazard Mitigation) in Presidential declared
disasters.
Coordinate relief efforts with voluntary organizations.
Manage unsolicited, undesignated donations of goods and services.
Coordinate spontaneous volunteers.
Coordinate disaster related information and instructions to the general public.
Identify post disaster hazard mitigation activities to reduce future risks.
Long term recovery efforts focus on redeveloping communities and restoring the economic
viability of disaster areas, including;
Coordinate and integrate the resources and assistance programs of voluntary agencies
and other community based organizations.
Restore and make disaster resilient repairs to public infrastructure damaged in the
disaster.
Re-establish an adequate supply of housing, including affordable housing, to replace
housing stock destroyed by the disaster.
Restore the economic base of disaster impacted communities, including lost jobs and
employment opportunities.
Identify hazard mitigation opportunities and implementing long term hazard
mitigation plans, projects and measures.
Responsibilities
The following Offices/Departments have these specific emergency responsibilities with respect to
recovery efforts;
Eagle County Emergency Management
o Coordinate county-wide damage assessment and recovery efforts.
o Ensure rapid disbursement of disaster assistance funds to individuals
and government throughout the recovery period.
May 2018 ESF#14– Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
ESF #14
3 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
o Make recommendations to the appropriate governing body(s)
concerning requests for disaster declarations
o Coordinate the dissemination of information on emergency assistance
available to public and private agencies, organizations, individuals, and
families.
o Supply technical information, advice, and assistance in procuring
available federal and state emergency assistance.
o Review and verify damage assessment and assistance information.
o Task organizations to provide personnel to serve on damage assessment
or mitigation teams based upon the nature of the disaster.
o Facilitate damage assessment/recovery training to participating
organizations.
o Coordinate closely with county entities for assessment/recovery
activities.
o Provide regular updates of information to Public Information Officer
and ESF #5—Emergency Management for use in the development of
information packets, briefing information, displays, news releases, etc.
All Offices/Departments;
o Serve on Damage Assessment and/or Mitigation Teams as required.
o Provide personnel to temporarily support recovery activities as
requested by the Director of Emergency Management.
o Assist in operating phone lines for recovery information.
o Coordinate with Emergency Management for the identification of
disaster recovery programs and assistance.
Adult Services
o Provide support and assistance to older disaster victims located within
Eagle County, including but not limited to the following.
Maintain a presence at the Emergency Operations Centers
(EOC) and/or Disaster Recovery Centers.
Inform older disaster victims and their families of disaster
programs and other assistance, including referring older disaster
victims to the National Tele-Registration Center and/or assist
with the tele-registration process.
Assist older disaster victims in establishing eligibility and
completing applications for disaster assistance programs.
Provide follow-up and advocacy to assure that individuals are
able to complete the application process and/or receive eligible
assistance.
Inform older disaster victims, aging network staff and
emergency management staff of services the area agencies on
aging and related service providers can provide including but
not limited to alternative housing, home repair, chores, meals
and counseling.
Collaborate with disaster relief organizations to address unmet
service needs of older disaster victims.
Represent the needs and interests of the aging network and older
adults at the EOC.
May 2018 ESF#14– Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
ESF #14
4 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
Coordinate the aging network’s presence at Disaster Recovery
Centers during a state or federally declared disaster.
Attorney’s Office
o Assist in the preparation of disaster declarations and emergency
resolutions to expedite recovery efforts.
o Assist in the preparation of contracts for disaster related services and
supplies.
o Provide legal advice for proposed actions.
Schools
o Assist in the dissemination of information to families adversely affected
by disasters.
o Assist in utilization of school facilities for temporary emergency use as
necessary.
Human Services
o Coordinate the implementation of a comprehensive program of
emergency assistance to families following a disaster to include:
Aid to Dependent Children
Emergency Food Stamp Program
Inter-county welfare operations
Non-deferrable grants
Welfare inquiries
Medical assistance programs
o Maintain liaison with private relief organizations and public agencies
during the operation of mass care centers.
o Provide representatives as needed to give advice and assistance to
disaster affected individuals.
o Assist private relief organizations and/or public agencies in distributing
emergency supplies.
o Coordinate with public agencies and private relief organizations for the
operation of mass-care centers following a disaster.
o Process requests, assist in reuniting families and provide missing person
information as required.
o Assist in the procurement and distribution of food products following a
disaster.
Human Resources
o Provide services to procure additional workers during emergencies.
o Assist employees in solving special employment problems that may arise
as the result of a disaster.
Emergency Support Function #15
External Affairs Annex
ESF Coordinator:
Eagle River Fire Protection District
Primary Agencies:
Jurisdiction Public Information Officer(s)
Support Agencies:
Eagle County Public Information Officer’s
(“PIO”) Group
Purpose
The purpose of public information is to establish uniform policies for the effective development,
coordination, and dissemination of information to the public in the event of a disaster. These
policies and procedures are located in the Eagle County Joint Information Center/Joint
Information System (“JIC/JIS”) Plan (Appendix U).
Emergency Support Function (ESF) #15 coordinates local actions to provide the required external
affairs support to local incident management elements.
ESF #15 details the establishment of support positions to coordinate communications to various
audiences. The Eagle County JIC is a physical location where public affairs professionals from
organizations involved in incident management activities can work together to provide critical
emergency information, crisis communications, and public affairs support.
The Eagle County JIC serves as a focal point for the coordination and dissemination of
information to the public and media concerning incident prevention, preparedness, response,
recovery, and mitigation. The Eagle County JIC structure is designed to work equally well for
large or small situations and can expand or contract to meet the needs of the incident. The Eagle
County PIO Group will be responsible for staffing and managing the JIC.
Scope
ESF #15 applies to all local departments and agencies that may require public affairs support or
whose public affairs assets may be employed during a disaster.
ESF #15 is required during any response or other event where significant interagency
coordination is required and when the Eagle County Emergency Operations Center (“EOC”) has
been activated.
ESF #15 provides the resources and structure for the implementation of the Eagle County
Emergency Operations Plan (“EOP”). Incident communications actions contained in the EOP are
consistent with the National Incident Management System.
Under the Incident Command System (“ICS”)/Unified Command System (“UCS”), the JIC is led
by the PIO whose jurisdiction has authority for the incident. The PIO has three primary
responsibilities:
1. To gather incident data. This involves understanding how an ICS/UCS operates and
developing an effective method for obtaining up to date information from appropriate
ICS/UCS sections.
May 2018 ESF#15 – External Affairs Annex
Eagle County Emergency Operations Plan
ESF # 15 External Affairs
2 Eagle County Emergency Operations Plan
2. To analyze public perceptions for each incident of the response. This involves
employing techniques for obtaining community feedback to provide response agencies
with insight into community information needs, their expectations for the role to be
played by the response agencies, and the lessons to be learned from specific response
efforts.
3. To inform the public. That is, to serve as the source of accurate and comprehensive
information about the incident and the response to a specific set of audiences.
When multiple public and/or private agencies and organizations come together to respond to an
emergency or manage an event, efficient information flow is critical to carrying out these PIO
responsibilities and meeting the expectations of various entities. The Eagle County JIC is a
centralized “communication hub” that serves to achieve that information flow.
PIOs will represent their own agency and speak about their agency’s involvement in response and
recovery operations in an event. The Colorado Department of Homeland Security and Emergency
Management PIO will be a central point of contact for the State and should be kept informed,
utilizing WebEOC whenever possible, about all participating agency news and information
releases throughout the response and recovery operations.
Initial Actions
The Eagle County Emergency Management Director or designee will make the initial decision to
activate the JIC during a large scale emergency or disaster affecting Eagle County. The JIC will
be located in close proximity to the EOC.
Once a JIC has been established, the information officers will follow the Eagle County JIC/JIS
Plan.
If activated to support incident information management, a request may come from the Incident
Commander, or the PIO assigned to the incident.
The request is made to the Vail Public Safety Communications Center (VPSCC) to notify the PIO
Group using the group located in the RoamSecure ® system.
Upon notification, VPSCC will inform the available PIO’s where to respond and to whom they
should report to upon arrival. PIO’s should reply to the PSN message with their availability to
respond to the request and give their expected time of arrival on scene.
The Lead PIO will be the PIO whose agency has statutory authority for the incident. If there are
multiple agencies with jurisdictional authority, a unified approach should be utilized when
possible.
Eagle County PIO Group may be activated to support ongoing information requirements of a
specific jurisdiction during any incident as needed or may be activated to staff the JIC during any
large scale incident.