HomeMy WebLinkAboutR18-035 Energy Smart Colorado Revolving Loan Fund Commissioner Viia-e--• moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
RESOLUTION NO. 2018- 0 5
RESOLUTION APPROVING A DRAW DOWN OF THE ENERGY SMART
COLORADO REVOLVING LOAN FUND
WHEREAS, Eagle County,Pitkin County and Gunnison County(collectively referred to
as the "Counties") were awarded an Energy Efficiency and Conservation Block Grant, also
known as a Better Buildings Grant, funded by the United States Department of Energy ("DOE")
through the American Recovery and Reinvestment Act of 2009 in June 2010 (the "Grant") with •
Eagle County designated at the lead agency; and
WHEREAS, the DOE awarded the Grant to enable the Counties to improve energy
efficiency in approximately 5200 homes in the Counties by utilizing energy audits, resource
centers,innovative financing options and workforce training;and
WHEREAS, to fulfill part of the Grant purpose, the Counties established a Revolving
Loan Fund to facilitate energy efficiency residential construction projects within the Counties to
make borrowers' homes more energy efficient and the Revolving Loan Fund ("RLF") was
capitalized with$985,000 of the Grant funds;and
WHEREAS, the RLF is managed by EnergySmart Partners LLC, a wholly owned
subsidiary of Funding Partners for Housing Solutions, Inc., a non-profit organization certified by
the United States Department of the Treasury as a community development financial institution
("ESP");and
WHEREAS, the Counties have also worked with various nonprofits within their
jurisdiction to assist with the implementation of the Grant efforts in their counties; and
WHEREAS, to create a unified effort, the various nonprofits established Energy Smart
Colorado, Inc., a Colorado non-profit corporation ("Energy Smart Colorado") to more efficiently
implement the Grant efforts in the Counties; and
WHEREAS, Energy Smart Colorado requested a drawdown of the funds in the RLF
from the DOE, see Exhibit A, and DOE approved such drawdown of $500,000 in 2016, see
Exhibit B; and
WHEREAS, in Resolution No. 2016-055, Eagle County approved a drawdown of the
RLF to support Energy Smart Colorado activities and programs (as more thoroughly described in
Resolution No. 2016-055) in the amount $327,128.29 which leaves a remaining balance,of the
DOE approved drawdown of$172,871.71;and
WHEREAS, Energy Smart Colorado has used the previous draw down amount of$327,
128.29 to hire an Executive Director, expand the program from three to ten partner communities,
establish fee-for-service contracts with 2 utilities, and provide training, database, and
communication services for member communities; and
WHEREAS, the number of Colorado residents (not including Eagle County) who have
received services through the Energy Smart Colorado program has increased from 3,305 in
December 2016 to 3,981 in December 2017; and
WHEREAS, the number of Eagle County residents who have received services through
the Energy Smart Colorado program has increased from 1,265 in December 2016 to 1,427 in
December, 2017;and
WHEREAS, Energy Smart Colorado is moving consistently toward a sustainable
funding model with an increasing portion of the budget coming from fee-for-service
arrangements; and
WHEREAS, Energy Smart Colorado has developed operating budget for years 2018 and
2019; and
WHEREAS, Energy Smart Colorado has presented a drawdown request from the RLF to
the Eagle County Board of County Commissioners (the "Board") on May 1, 2018 which is
attached hereto as Exhibit C;and
WHEREAS, Energy Smart Colorado's drawdown request seeks (a) $105,000 for the
2018 operating budget and(b) $67,871.71 for the 2019 operating budget,see Exhibit D; and
WHEREAS,the Board supports the mission of the Grant and the objectives identified by
Energy Smart Colorado and therefore desires to approve the drawdown request at this time of
$172,871.71.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, a drawdown of the RLF as set forth herein is hereby approved upon the condition
that (a) Energy Smart Colorado shall be solely responsible for accounting, tracking and ensuring
that the funds withdrawn from the RLF are used for approved eligible activities in accordance
with its drawdown request and accounted for as required by DOE, the Grant, the Transition
Agreement, and state and federal law and regulations including ARRA; (b) Energy Smart
Colorado shall provide monthly reports to Eagle County documenting how the funds withdrawn
from the RLF have been spent; (c) Energy Smart Colorado shall provide required reporting
information to Eagle County for submission to DOE; and (d) if all or a portion of the funds are
not used by Energy Smart Colorado for an eligible purpose, then Energy Smart Colorado shall
immediately return such funds to the federal government; and
THAT, the Board hereby approves a partial draw down of the RLF in the amount of one
hundred and five thousand dollars ($105,000) to be used solely for eligible expenses incurred
from January 1, 2018 to December 31, 2018 within such amounts and for the purposes
authorized by DOE as set forth on Exhibit A; and
THAT, the Board further approves an additional partial draw down of the RLF in the
amount of sixty-seven thousand eight hundred and seventy one dollars and seventy one cents
($67,871.71) to be used solely for eligible expenses incurred from January 1, 2019 to December
31, 2019 within such amounts and for the purposes authorized by DOE as set forth on Exhibit B;
and
THAT, the Board hereby authorizes any commissioner to execute drawdown request
number 2 and submit the same to ESP in the form attached hereto as Exhibit E; and
THAT, the Board hereby finds, determines and declares that this Resolution is necessary
for the public health, safety and welfare of the residents of the County of Eagle, State of
Colorado.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held this OM" day of MA-`1 ,
2018.
' COUNTY OF EAGLE, STATE OF
OARCOLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONER
ATTEST: iA •
is comAt'4/1"
016121 x....— By: Jet A- 41_7.4 /7 �l i
Clerk to the Board of Kathy t an—di r-He I
County Commissioners C .
pian H. Ryan
Com• 'ssioner
r r1
II A �G A
e McQueen
►,mmissioner
Commissioner seconded adoption of the foregoing resolution. The roll
having been called, the vote was as follows:
Commissioner Chandler-Henry
Commissioner Ryan
Commissioner McQueeney
This resolution passed by vote of the Board of County Commissioners of
the County of Eagle, State of Colorado
•
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ar '
EXHIBIT A: DOE DRAWDOWN REQUEST
EnergySmart
COkORADt? MAKING ENERGY IMPROVEMENTS SIMPLE & AFFORDABLE
,4000
To: Pam Mendelson Cc:
Company: United States Dept. of From: Mona Newton
Energy Company: Energy Smart Colorado
Phone: (202)287-1857 Phone: (970)925-9775
Date: Friday, January 22, 2016
Dear Pam,
As President of the Energy Smart Colorado Board, I am providing the information you and your
team members have requested. Please advise if you would like further information.
As we have been discussing with you, Energy Smart Colorado, Inc. is requesting to re-purpose
$500,000 from the RLF to continue, improve and expand the program for all partners.
Program accomplishments to date include: 4,169 completed residential and commercial energy
assessments, 2,338 completed retrofits with combined annual energy savings of 91,430,464
kBtu and GHG emissions reduction of 12,255 metric tons.
The platform of services through Energy Smart Colorado now includes residential and
commercial energy advising, assessments and walk-thrus, direct installs and comprehensive
rebates (in most areas). Seven community partners now provide the services. The program
territory is growing and is now is available to residents in 47 counties
throughout Colorado. We're partnered with seven electric and gas utilities.
To date our RLF has completed an average of 10 loans per year, or 40 loans since inception in
2012. Since the inception of the RLF, the finance landscape has changed -there are now
comparable EE and RE financing options available to residents including loans from local banks
and utility providers. Over half of the program's RLF balance is sitting idle. We feel that these
funds can be better utilized to support the program and continue to offer financing options for
program participants.
As proposed, Energy Smart Colorado centralized services will include: community partner
recruitment and training, community partner coordination, which includes meeting with
interested organizations, organizing and holding weekly calls, organizing and holding an annual
meeting for all partners to discuss the strategic plan, program goals and progress, holding
workforce and community partner trainings, updating, refining and maintaining the database and
coordinating use with all community partners, conducting quality assurance of services provided
by partners and local contractors, representation of all partners in discussions with Colorado
Energy Office(CEO) and other state agencies and utilities, reporting on program impacts to
policy makers, and minimal purchasing of equipment to support delivery of services such as IAQ
monitors and iPads.
Energy Smart Colorado will seek to sustain the program with contracts with additional utilities
and maintaining those currently in place, contracts with CEO and other entities such as Energy
Outreach Colorado. Funding from EOC is sought directly by the community partners and now
enables all seven community partners to offer services to income-qualified families.
ENERGYSMARTCOLORADO.COM •INFO@ENERGYSMARTCOLORADO.COM •855.372.5064
EnergySmart
co,oRA ,o MAKING ENERGY IMPROVEMENTS SIMPLE & AFFORDABLE
Annual fees of$1,000/per partner from seven partners will also contribute to sustainable funding
for administrative expenses. Energy Smart Colorado will not use any funds re-purposed from
this grant provided by the U.S. Department of Energy to seek funding from foundations, solicit
gifts or any other related activity.
Marketing activities include creating design elements for partners' community marketing
initiatives that promote the services provided by Energy Smart Colorado,which includes
assessments and rebates, matchingfunds for ad placements, updating and maintainingthe
p g
Energy Smart website(www.energysmartcolorado.com), including tailored individual partner
pages that define available services.
We will use up to 10% of the funding for administrative costs that include bookkeeping services,
filing the annual 990 for Energy Smart and purchasing liability insurance.
Half of the loan fund will remain active and available as loan capital to the expanded group of
partners. Funding partners will continue to hold the Revolving Loan Funds and Eagle County
will continue to oversee and report all funds associated with the RLF. Eagle County will review
and approve any requests as outlined in the Transition Agreement.
The$500,000 drawn down from the revolving loan fund will be utilized as follows:
$200,000 repayment of centralized costs incurred (see attached)
$150,000 for program expenses projected for 2016
$150,000 for program expenses projected for 2017
These costs and activities are outlined in the attached budget and Business Plan.
Please advise us if you would like additional information.
Thank you for your consideration of this request.
Sincerely,
KA
Mona Newton, President, Energy Smart Colorado
ENERGYSMARTCOLORADO.COM•INFO@ENERGYSMARTCOLORADO.COM •855.372.5064
EXHIBIT B: DOE DRAWDOWN REQUEST APPROVAL
Schell,Chad <Chad.SCheil@a ee.doe.gov> Feb 11 (5 days
ago)
to me, adam.palmer, mona, Pam, EECBG
Mr. Gitchell:
DOE has reviewed the request,originally submitted November 20,2015 and subsequently clarified and
amended,from Energy Smart Colorado and Eagle County to repurpose$500,000 from the RLF
administered by Energy Smart Colorado for the subject Eagle County EECBG award.The funds were
requested to be repurposed from the RLF to fund other eligible activities that further Energy Smart
Colorado objectives.You are hereby approved to repurpose$500,000 as proposed.
Please be aware that the subject approval only applies to the circumstances submitted to DOE on
this matter. If you intend to make further changes to the scope or objectives of your project, you
are required to contact DOE before proceeding. You must receive notification of approval from
the DOE Contracting Officer prior to commencing work beyond that currently approved.
Thank you for your continued diligence and work to advance your renewable energy and energy
efficiency programs.
Chad A. Schell
Contracting Officer
Office of Energy Efficiency and Renewable Energy
U.S. Department of Energy
Tel: (2401 562-1772
From: Mona Newton [mailto:mona( asoencore.orgl
Sent: Friday, January 22, 2016 5:14 PM
To: Mendelson, Pam
Cc: John Gitchell; Adam Palmer
Subject: Re: DOE Request
Hello Pam,
Thank you for your email and request to adjust our narrative. I modified the original request to
include the responses to the questions and the eliminated any reference to fundraising activities.
I've revised our request to affirm that re-purposed funds will not be used for any type of
fundraising activities. I've also included, hopefully all.of the documents that we've transmitted
in various correspondence.
Please let me know if you'd like any additional information.
All the best,
Mona
On Jan 21, 2016,at 12:18 PM, Mendelson, Pam<Pam.Mendelson@ee.doe.gov>wrote:
Mona,
The repurposing request contains an unallowable activity(seeking sustainable funding sources).Please
see the excerpt from the OMB Circulars for cost principles for both Government(A-87)and Non-profit
(A-122)entities include the following:
17.Fund raising and investment management costs.
a. Costs of organized fund raising, including financial campaigns,solicitation of gifts and bequests,
and similar expenses incurred to raise capital or obtain contributions are unallowable,regardless of the
purpose for which the funds will be used.
b. Costs of investment counsel and staff and similar expenses incurred to enhance income from
investments are unallowable. However, such costs associated with investments covering pension,self
insurance,or other funds which include Federal participation allowed by this Circular are allowable.
c. Fund raising and investment activities shall be allocated an appropriate share of indirect costs
under the conditions described in subsection C.3.b. of Attachment A.
In order to obtain approval to repurpose ARRA funds,please adjust the narrative for your request. In
that adjustment please affirmatively confirm that federal funds will not be used for fundraising. It may
be best to incorporate the stand-alone answers to the questions into the narrative. I have attached the
narrative in its current status if you would find it easier to modify.
Pam Bloch Mendelson
ARRA Financing Programs Team Lead
United States Department of Energy
pam.mendelson@ee.doe.gov
Office 202-287-1857
BB 202-573-4080
From: Mona Newton [mailto:monaOaspencore.orgl
Sent: Wednesday, January 20, 2016 1:35 PM
To: Mendelson, Pam
Cc: John Gitchell; Adam Palmer
Subject: Re: DOE Reques
Hello Pam,
Please find attached the responses to the questions posed by you and the Finance Program Team.
If you have any questions,please let me know.
Best regards,
Mona
On Jan 7,2016, at 1:29 PM,Mendelson, Pam <Pam.Mendelson@ee.doe.gov>wrote:
Sounds fine. Prefer if you can provide information by 1/20,thanks
Pam Bloch Mendelson
ARRA Financing Programs Team Lead
United States Department of Energy
pam.mendelsont ee.doe.gov
Office 202-287-1857
BB 202-573-4080
From: Mona Newton [mailto:monaCiaspencore.ora1
Sent: Thursday, January 07, 2016 2:55 PM
To: Mendelson, Pam
Cc: John Gitchell; Adam Palmer
Subject: Re: DOE Reques
Hello Pam,
Actually providing you the information for the 1/21/16 meeting better for us. I'd like to get
input from the other ESC board members before sending the information to you and your team
When do you need the information in order to discuss on 1/21/16?
Thank you,
Mona
On Jan 7, 2016, at 12:24 PM,Mendelson, Pam<Pam.Mendelson@ee.doe.gov>wrote:
Great, I will need them by 1:30 MT today
Pam Bloch Mendelson
ARRA Financing Programs Team Lead
United States Department of Energy
pam.mendelson@ee.doe.gov
Office 202-287-1857
BB 202-573-4080
From: Mona[mailto:monaCahaspencore.orgj
Sent: Thursday, January 07, 2016 10:33 AM
To: Mendelson, Pam
Cc: John Gitchell; Adam Palmer
Subject: Re: DOE Reques
Thank you Pam. I will send the responses today.
Best,
Mona
Mona Newton
303.523.41 13
On Jan 7,2016,at 8:12 AM,Mendelson, Pam<Pam.MendelsonOee.doe.gov>wrote:
If you can provide answers to my budget questions and the Finance Team's questions below, I can
include review of Eagle County's repurposing request in this week's ARRA Financing Team meeting.The
next meeting will be 1/21/16.
Pam Bloch Mendelson
ARRA Financing Programs Team Lead
United States Department of Energy
pam.mendelson@ee.doe.gov
Office 202-287-1857
BB 202-573-4080
From: Mendelson, Pam
Sent: Wednesday, December 23, 2015 5:36 PM
To: 'John Gitchell'
Cc: 'Adam Palmer; 'Mona Newton'
Subject: RE: DOE Reques
The Finance Program Team reviewed and had additional questions,beyond my budget question:
1. Can you forward the Transition Agreement and any other documents?Some of all of the following
may be answered in those.
2. What are the"centralized services"that would be supported?
3. What are the activities planned for seeking sustainable funding sources?DOE must ensure that
unallowable costs/activities are not being proposed.
4. What type of marketing is planned? Depending on the nature, marketing costs may not be
allowable. DOE cannot support general marketing of the organization,for example.
5. What part of the costs would be considered administrative?
From: Mendelson, Pam
Sent:Wednesday, December 23,2015 5:31 PM
To:'John Gitchell'<john.gitchell@eaglecounty.us>
Cc:Adam Palmer<adam.palmer@eaglecounty.us>; Mona Newton<mona@aspencore.org>
Subject:RE: DOE Reques
Just to be clear,you mean to say that the total funds out in loans is$302,885+you have$500,000
waiting in an account to be repurposed for a total program fund size of$802,885?
From:John Gitchell [mailto:iohn.gitchell@ eaglecountv.us]
Sent:Thursday, December 17,2015 2:09 PM
To: Mendelson, Pam<Pam.Mendelson@ee.doe.gov>
Cc:Adam Palmer<adam.palmer@eaglecounty.us>; Mona Newton<mona@aspencore.org>
Subject: Re: DOE Reques
Hi Pam,$302,885 is current balance of loan portfolio,Best, John
Sent from my iPhone
On Dec 17,2015, at 11:43 AM,Mendelson, Pam <Pam.MendelsonChee.doe.aov>wrote:
Just one question—how much funding in the RLF is currently loaned out/waiting to be loaned?
You mentioned you wanted to repurpose$500K which is approx 50%, but what is that number?
Pam Bloch Mendelson
ARRA Financing Programs Team Lead
United States Department of Energy
pam.mendelsonPee.doe.gov
Office 202-287-1857
BB 202-573-4080
From: John Gitchell [mailto:john.gitohellOeaglecounty.us]
Sent: Wednesday, December 16, 2015 4:28 PM
To: Mendelson, Pam
Cc: Dunn, Steve; Adam Palmer; Mona Newton
Subject: Re: DOE Reques
Hi Pam,following my email Dec 4, could you please advise on the request for repurpose of
funds and next steps? Best,John
John Gitchell
Environmental Health and Sustainability
Eagle County Government,PO Box 179 1500 Broadway,Eagle,CO 81631
tel:970-328-8766
email: John.Gitchell@EagleCounty.US
In 2013 Eagle County Government set a goal to reduce our internal use and cost of natural gas,electricity,fuel.
water and paper 15%by the end of 2015(baseline 2012). Reaching our goal will save$350,000 and reduce carbon
emissions by 1,429 metric tons each year.
On Fri,Dec 4, 2015 at 3:04 PM, John Gitchell <john.gitchell@eaglecounty.us> wrote:
Hi Pam,please see request below for repurpose of funds, and please send confirm you received
with copy to all.Thank you for your consideration, Best, John
John Gitchell
Environmental Health and Sustainability
Eagle County Government,PO Box 179/500 Broadway,Eagle,CO 81631
tel:970-328-8766
email: John.GitchelIPEagleCountv.US
Forwarded message
From:Mona Newton<monatcvenergysmartcolorado.com>
Date:Fri, Dec 4,2015 at 2:25 PM
Subject:Re:DOE Reques
To:John Gitchell <john.gitchell@eaglecounty.us>
Hello John:
Please forward the attached request for a drawdown of the RFL to DOE. If you have any
questions, please do not hesitate to contact me.
Best,
Mona
Dear Pam:
As we have been discussing with you,Energy Smart Colorado is requesting to re-purpose
$500,000 from the RLF to improve,and expand the program and develop sustainable funding for
all partners.
Program accomplishments to date include: 4,169 completed residential and commercial energy
assessments, 2,338 completed retrofits with combined annual energy savings of 91,430,464
kBtu and GHG emissions reduction of 12,255 metric tons.
The platform of services through Energy Smart Colorado now includes residential and
commercial energy advising, assessments and walk-thrus,direct installs and comprehensive
rebates (in most areas). The program territory is growing and is now is available to residents
in 47 counties throughout Colorado. We're partnered with seven electric and gas utilities.
To date our RLF has completed an average of 10 loans per year,or 40 loans since inception in
2012. Since the inception of the RLF, the finance landscape has changed- there are now
comparable EE and RE financing options available to residents including loans from local banks
and utility providers. Over half of the program's RLF balance is sitting idle. We feel that these
funds can be better utilized to support the program and continue to offer financing options for
program participants.
As proposed, Energy Smart Colorado will utilize$500,000 to support the centralized services
provided to existing and new partners, seek sustainable funding sources, and continually improve
the program platform (marketing, data tracking and management, workforce development). Half
of the loan fund will remain active and available as loan capital to the expanded group of
partners.
Funding partners will continue to hold the Revolving Loan Funds and Eagle County will
continue to oversee and report all funds associated with the RLF. Eagle County will review and
approve any requests as outlined in the Transition Agreement.
The $500,000 drawn down from the revolving loan fund will be utilized as follows:
$200,000 repayment of centralized costs incurred (see attached)
$150,000 for program expenses projected for 2016
$150,000 for program expenses projected for 2017
These costs and activities are outlined in the attached budget and Business Plan.
Please advise us if you would like additional information.
Thank you for your consideration of this request.
Mona Newton
President, ESC Board
On Dec 4, 2015, at 1:09 PM,John Gitchell <john.gitchell@eaglecounty.us> wrote:
John Gitchell
Environmental Health and Sustainability
Eagle County Government,PO Box 179/500 Broadway,Eagle,CO 81631
tel:970-328-8766
email: John.Gitchell@EagleCounty,US
In 2013 Eagle County Government sc't a goal to reduce our internal use and cosi of natural gas, electricity,_feel.
water and paper 15%by the end of 2015(haseline 2012). Reaching our goal will save$350,000 and reduce carbon
emissions by 1,429 metric tons each year.
Forwarded message
From:Dunn,Steve<Steve.Dunn@ee.doe.aov>
Date:Fri, Nov 20,2015 at 2:33 PM
Subject: RE: DOE Reques
To:John Gitchell<john.gitchellPeaglecaunty.us>,Adam Palmer<adam.palmer( eaglecounty.us>, Mona
Newton<mona0aspencore.ora>
Hi John,
Doing well,thanks. I would add some clarification around who will be holding the funds that are
transferred out of the RLF,and confirm that the County will continue to play a role in oversight of those
funds and reporting to DOE on activities. Please include the amount of funds that will remain in the RLF
and confirm that Funding Partners will continue to report on those funds and loan activity(via the
County).
Steve
From:John Gitchell[mailto:john.gitcheil@eaglecountv.us]
Sent: Friday, November 20,2015 2:29 PM
To: Dunn,Steve<Steve.Dunn@iee.doe.Rov>;Adam Palmer<adam.palmer@eaglecountv.us>; Mona
Newton<mona@aspencore.org>
Subject: Fwd: DOE Reques
Hi Steve,hope you are doing well! The Energy Smart Colorado board has prepared the draw-
down request below -could you please review and let us know your thoughts and suggestions
before we send on to Pam? Thank you much for advising and please copy all on your reply.
Best, John
John Gitchell
Environmental Health and Sustainahility
Eagle County Government,PO Box 179 t 500 Broadway,Eagle,CO 81631
tel:970-328-8766
email John.GitchellC EagleCounty.US
In 201.3 Eagle County Government set a goal to reduce our internal use and cost cf natural gas,electricity,Pet,
nater and paper 15%by the end of 2015(haseline 2012). Reaching our goal will save$350,000 and reduce carbon
emissions by 1,429 metric tons each year.
Forwarded message
From:Mona Newton<mona@energvsmartcolorado.com>
Date:Fri, Nov 20,2015 at 9:15 AM
Subject:DOE Reques
To:John Gitchell<Jahn.Gitchelk eaglecounty.us>,Adam Palmer<pdam.palmereaglecountyr.us>
Dear •
As we have been discussing with you,Energy Smart Colorado is requesting to re-purpose
$500,000 from the RLF to improve, expand the program and develop sustainable funding
for all partners.
Program accomplishments to date include 4,169 completed residential and
commercial energy assessments, 2,338 completed retrofits with combined annual energy
savings of 91,430,464 lcBtu and GHG emissions reduction of 12,255 metric tons.
The platform of services now includes residential and commercial energy advising,
assessments and walk-thrus, direct installs and comprehensive rebates (in most
areas). The program territory is growing and is now is available to residents
in 47 counties throughout Colorado.
To date our RLF has completed an average of 10 loans per year,or 40 loans since
inception in 2012. The finance landscape has changed -there are now comparable EE
financing options available to residents including loans from local banks and utility
providers. Over half of the program's RLF balance is sitting idle. We feel that these
funds can be better utilized to support the program.
As proposed, Energy Smart Colorado will use $500,000 to seek sustainable funding
sources, and to improve the program platform (marketing, data tracking and management,
workforce development). Half of the loan fund will remain active and available as loan
capital to the expanded group of partners.
The $500,000 drawn down from the revolving loan fund will be utilized as follows:
$200,000 repayment of centralized costs incurred (see attached)
$150,000 for program expenses in 2016
$150,000 for program expenses in 2017
These costs and activities are outlined in the attached budget and business plan.
Please advise and thanks for your consideration.
Mona Newton
Mona Newton
Board Chair
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Mona Newton
Board Chair
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www.EnergvSmartColorado.com•f-o"ow us a;)facebook
Mona Newton
Executive Director
Community Office for Resource Efficiency(CORE)
111 Airport Business Center•Suite M•Aspen,CO•81611
Work:(970)925-9775 ext.500
www.AspenCORE.org•www.EnergvSmartColorado.com
Join our newsletter
Mona Newton
Executive Director
Community Office for Resource Efficiency(CORE)
111 Airport Business Center•Suite M•Aspen,CO•81611
Work:(970)925-9775 ext.500
www.AsoenCORE.orq•www.EnerovSmartColorado.com
Join our newsletter
•
<Eagle County FE0003798 repurposing request 1.20.2016.docx>
Mona Newton
Executive Director
Community Office for Resource Efficiency(CORE)
111 Airport Business Center•Suite M•Aspen,CO•81611
Work:1970)925-9775 ext.500
wwwAspenCORE.onj•www.EnergvSmartColorado.com
Join our newsletter
Mona Newton Feb 11 (5 days
ago)
to Chad, me, adam.palmer, Pam, EECBG
Thank you very much Chad. We greatly appreciate this approval.
Best regards,
Mona
[Message clipped] View entire message
EXHIBIT C RLF Drawdown Request
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COLORADO MAKING ENERGY IMPROVEMENTS SIMPLE AND AFFORDABLE
April 17,2018
Dear Board of County Commissioners:
On behalf of the Board of Directors of Energy Smart Colorado,Inc.,1 am writing to request your
approval to access the remaining available funds held in the Revolving Loan Fund(RLF)that was
established as part of the Better Buildings Grant awarded to Eagle County in 2010. The grant
amount awarded to Eagle County was$4.9 million and with that the RLF was established with
$985,000. On February 11,2016,the Department of Energy(DOE)approved$500,000 to be used
by Energy Smart Colorado (ESC)for non-fundraising program costs. In April of 2016,the Eagle
County Board of County Commissioners approved a request from ESC for$327,128 of the$500,000
to reimburse program expenses in 2014 and 2015 and provided program support for 2016 and
2017. Today,Energy Smart Colorado is requesting Commissioner approval to draw down the
remaining approved amount of$172,872 for program support program costs in 2018 and part of
2019.
ESC is requesting Eagle County Commissioner approval,as per the Transition Agreement,Article 2,
Access To Ongoing Operation of the Revolving Loan Fund, ii.,ESC shall submit a request to the Eagle
County Board of County Commissioners requesting approval to proceed and request a drawdown from
Funding Partners.
Energy Smart Colorado,Inc.was established as a 501c3 organization on October 2014 and has been
providing centralized services and support to the existing partners. Energy Smart Colorado,as a
central organization,coordinates partners under the collective impact model,supports partners in
delivering their energy efficiency program(s),bridges energy assessment gaps in rural areas,and
works with utilities on contracts to implement residential assessment programs that benefit
partners throughout the Western Slope.As part of the partnership,ESC offers program
implementation resources for communities including:A database using Salesforce,participant
enrollment process,assisting in BPI training and certification for analysts,marketing templates,
building assessment tool(s),and training on all resources.
ESC coordinates this network of communities and organizations that joined together to reduce the
barriers to improve the energy efficiency of buildings and advance community based goals for
efficiency or carbon emissions by sharing resources,building capacity,and providing mutual
support. In fact,many of our partners have climate action plans and use the ESC program to help
measure and achieve their residential climate action goals. The draw down funds will help ESC to
continue to provide this service and grow the program.
Since the original draw down,ESC has grown. ESC has 10 current partners with 2 additional
communities in the process of joining ESC and 3 other communities looking at joining. ESC has also
helped partners expand into light commercial buildings and offer small businesses assistance on
reducing their operating costs through energy efficiency. This growth could not have happened
without the support of Eagle County and the drawdown funds.
ENERGYSMARTCOLORADO.COM•INFO@ENERGYSMARTCOLORADO.COM •855.372.5064
EXHIBIT C RLF Drawdown Request
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As ESC has grown,the organization has become more self-sufficient When ESC made the initial
draw down request,it was expected that the$327,128 would provide funding through 2016 with a
final draw down request of$172,872 towards the end of 2016. ESC has been able to extend those
original drawdown funds through 2017 and the first quarter of 2018 due to growing strategic
partnerships and agreements with utility partners. ESC's current CY2018 budget is$363,120 of
which$90,000 is requested from the RLF compared to 2015 when ESC's budget was$85,154 with
all funds coming out of the RLF. As we did when we requested the prior funds,ESC will be seeking
program support from additional sources to further stabilize funding for the organization's
activities.
The draw down will exhaust the original$500,000 repurpose request approved by the DOE.
However,$516,315 will remain in the current account.Funding Partners will continue to hold the
Revolving Loan Funds and service outstanding loans which are 100% current with zero defaults
through the history of the RLF. Eagle County will continue to oversee and report all funds
associated with the RLF until further notice.
We are requesting your approval at this time and submit the following documents for your review
to support the request:
• The original request Energy Smart Colorado submitted to DOE outlining the proposed uses
of the funds Approval email from the DOE contracting officer approving our request 2016
budget
• March 2018 Lending Statement from Funding Partners indicating the amount loaned out
and available balance in the fund
• The Energy Smart Colorado Transition Agreement with Eagle County
• Proposed 2018 Budget
I and other Energy Smart Colorado,Inc.board members greatly appreciate your consideration of
our request and an opportunity to discuss the program and future plans with you.
We greatly appreciate your continued support of Energy Smart Colorado,Inc.We believe that this
program continues to be successful in supporting energy efficiency in our communities.
With deepest respect:
Mona L Newton
Energy Smart Colorado
Chair,Board of Directors
ENERGYSMARTCOLORADO.COM'INFO@ENERGYSMARTCOLORADO.COM •855.372.5064
EXHIBIT D EnergySmart Colorado 2018/2019 Budget
YTD Actuals Remaining Year Forecast 2018 budget 2018 Potential Variance Exp Notes
(Jan-Mar) (Apr-Dec) Budget Additions
Income
RLF Funds 1$ 17,862.17 $ 105,000.00 $ 122,862.17 i
2017 Carry Forward $ 17,862.17 $ • $ 17,862.17 0
RFL Ask $ - $ 105,000.00 $ 105,000.00 S -
Partner Fee Revenue I$ - $ 7,000.00 $ 7,000.00 0 5.000 00
YVSC $ - $ 1,000.00 $ 1,000.00 0
WMSC $ - $ 1,000.00 $ 1,000.00 0 -
CORE $ - $ 1,000.00 $ 1,000.00
Gunnison Housing Authority $ - $ • $
HC3 $ - $ 1,000.00 $ 1,000.00 0
C4 $ - $ 1,000.00 $ 1,000.00
Boulder $ - $ 1,000.00 $ 1,000.00 0
CLE ER-GCE $ - $ , 1,000.00 $ 1,000.00
4CORE $ - $ • $ - 0 4CORE fee waived
DMEA $ - $ • $ - .. 1.000 Oo Great potential partners
Manitou Springs $ - $ - $ - $ 1 000 00 Great potential partners
Pueblo $ - $ - $ - 1 000 00 Great potential partners
SMPA $ • $ - $ - 1 000 00 Great potential partners
Clear Creek $ • $ - 1,000:0e Great potential partners
Mountain Parks $ • $ - $ 1 000 cr Great potential panners
One other Western Slope $ - $ - $ - 0 - Great potential partners
Grants/Awards I$ - $ 230,900.00 $ 230,900.00 .$ 33,000 00
USDA Training/Outreach G $ - $ - $0.00 San COr,0 i USDA training gram...only$5k stays in Crouse
Parish Solar Project $ - $ - $0.00 $P 000,00 Fee for Solar project-RFP put together
CEO FY17-18 Work $ - $ 15,000.00 $15,000.00 $0.00 Home Energy Score/RENO
Atmos Contract $ - $ 51,980.00 $51,980.00 $0 00 Admin and 150 calls
Admin,hold back from other walk throughs,
add 6731 from BHE check(Trish might move
Black Hills Energy $ - $ 163,920 00 $163,920.00 $0'on back to 2017,which would increase line 4)
$
`TOTAL 8 $ 17, 62.17$ ,' 342,900.00 ,$ 300.702.17 $. 46,000.00
Expenses
PAYROLL I$ 22,616.77 $ 99,393.23 $ 122,010.00 0
Executive Director $ 17,500.02 $ 62,849.98 $ 80,350.00 vmliy overlap amount in hiring process by 3/31
Payroll Expenses $ 2,654.25 $ 4,045.75 $ 6,700.00 Federal tax
$20 5k for Emily at 4CORE$6k for Brad at
Support Staff Time $ 2,462.50 $ 25,837.50 $ 28,300.00 CORE;$1800 for 4CORE office use
ED additional job benefits $ - $ 6,660.00 $ 6,660.00 $ cell phone,shared space,insurance
OFFICE I$ 4,006.88 $ 34,113.12 $ 38,120.00 $
Software Fees $ 2,754.00 $ 15,528.00 $ 18,282.00 $
Conference Line $ 147.00 $ 441.00 $ 588.00
Mileage $ - $ 7,000.00 $ 7,000.00 $ Mileage for ED todtst partners
Office Supplies $ 56.38 $ 543.62 $ 600.00 0
Accounting/Legal Expenses$ - $ 7,400.00 $ 7,400.00 0 $5400 accenting and$2000 legal
New Asset Purchases $ - $ 2,750.00 $ 2,750.00 $ Need new Pad/equipment for BHE contract
with less evaluations completed directly by
Quick Fla Items $ - $ - $ - i ESC.less materials required
stir need to get updated numbers for
Insurance $ 1,049.50 $ 450.50 $ 1,500.00 $ insurance policyre-authorization
OUTREACH I$ 1,784.31 $ 10,715 69 $ 12,500.00 0 22.000 00
Website $ - $ 2,00000 $ 2,000.00 i
Program Marketing $ 1,323.92 $ 1,176 08 $ 2,500.00 0 FYI includes funds for ED search
Conferences I Events $ 271.81 $ 3,728.19 $ 4,000.00 4
Collateral and Publications $ - $ 2,000.00 $ 2,000.00
$2k in budget for foodrtra.ring and$25k tied to
Workforce Training $ 188.58 $ 1,811.42 $ 2,000.00 0 22.000 00 USDA grant
OTHER 1$ 9,697.45 1$ 175,665.60 $ 185,383.05 0
Misc. 167.45 4 167.45 $0 00 02 00
New ERC $ - $ - $0.00 0i-00
$4243.05 is funds from 2017 that were not
Gunnison Housing Authority $ 9,530.00 $ 12,213.05 $21,743.05 $0.00 spent
Payments to Atmos Analysts$ - $ 39,200.00 $39,200.00 00 00 Removed ESC direct assessments
Payments to BHE Analysts $ - $ 124,420.00 $124,420.00 $0.00 ONE prodded more for admin
.' TOT , EXPENSE $ '3$105,41 $ . . 310,88764 $ 'SPASM ' ",22,OW1.+
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EXHIBIT D EnergySmart Colorado 2018/2019 Budget
2019 Projected Budget Notes
Income
RLF Funds $ 67,878.00
RFL Ask $ 67,872.00
Partner Fee Revenue $ 14,000.00
YVSC $ 1,000.00
WMSC $ 1,000.00
CORE $ 1,000.00
Gunnison Housing Authority $ 1,000.00
HC3 $ 1,000.00
C4 $ 1,000.00
Boulder $ 1,000.00
CLEER-GCE $ 1,000.00
4CORE $ 1,000.00
DMEA $ 1,000.00
Colorado Springs $ 1,000.00
Pueblo $ 1,000.00
Rio Blanco $ 1,000.00
Mountain Parks $ 1,000.00
Grants/Awards $ 235,900.00
Atmos Contract $ 51,980.00
Black Hits Energy $ 163,920.00
CEO Home Energy Score $ 20,000.00
'TOTALINQoM :::,:`:' ;' $ . . :SOPA,00
Expenses
PAYROLL $ 115,075.00
Executive Director $ 80,000.00
Payroll Expenses $ 6,675.00
Support Staff Time $ 20,000.00
ED support $ 8,400.00 Includes cell phone,office,and health insurance
OFFICE $ 27,288.00
Software Fees $ 12,500.00
Conference Line $ 588.00
Mileage $ 5,000.00 Mileage for program manager to visit partners
Office Supplies $ 600.00
Accounting I Legal Expenses$ 7,400.00
New Asset Purchases $ -
Quick Fix Items $ -
Insurance $ 1,200.00
OUTREACH $ 10,500.00
Website $ 2,000.00
Program Marketing $ 2,500.00
Conferences/Events $ 4,000.00
Collateral and Publications $ 2,000.00
Workforce Training $ -
OTHER I$ 163,620.00
Misc. $New ERC $ -
Payments to Atmos Analysts$ 39,200.00
Payments to BRE Analysts $ 124,420.00
TOTAL s 4`.;;" i., • 316-.O0
EXHIBIT E
NOTICE NUMBER 2 OF DRAW DOWN
TO: EnergySmart Partners LLC
Atm:Joe Rowan
330 S.College Avenue #400
Fort Collins,CO 80524
Notice is hereby given that the existing balance of Revolving Loan Fund("RLF')established by
Agreement between the County of Eagle,State of Colorado and EnergySmart Partners LLC dated June
11, 2012 and amendments thereto(collectively the"RLF Agreement")is to be reduced as set forth herein.
Please draw down the existing and available balance in the RLF in the amount of one hundred five
thousand dollars ($172,871.71)and wire the funds to:
Energy Smart Colorado,Inc.
Attn:Mona Newton,President
520 South Third Street,Suite 7
Carbondale,CO 81623
Wire Instructions are as follows:
Energy Smart Colorado,Inc.
Account#2040401974
Routing# 102102013
Address: Community Banks of Colorado, 210 N. Mill St.,Aspen,CO 81611
Please provide proof of such wire to:
Adam Palmer,AICP
Eagle County
Environmental Policy Planner
Post Office Box 850
Eagle,CO 81631
Eagle County,Colorado
By:
Title:
Dated:
cc:Department of Energy,Attn:Pam Mendelson
Energy Smart Colorado,Inc.,Attn:Mona Newton