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HomeMy WebLinkAboutMinutes 03/20/18 PUBLIC HEARING March 20, 2018 Present: Kathy Chandler-Henry Chairman Jillian Ryan Commissioner Jeanne McQueeney Commissioner Kelley Collier Deputy County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner McQueeney provided an update on the legislative support the county had been receiving. The legislative session was in full swing, and the board was paying close attention and lobbying where appropriate. Commissioner Ryan reported on her visit to the state legislature last week. She testified to the House Select Committee on climate responsibility representing Colorado Communities for Climate Action. She believed it was amazing what local governments were doing around energy efficiency. This was a good opportunity to tell our story and influence the state legislature to put money into energy efficiency programs. Chairman Chandler-Henry reported on the Eagle County Conservation District meeting. The District held its annual meeting last Friday and gave awards for the conservationist of the year. This year awards went to Myron Alt and his family for small acreage and Kerri Donavan and Diana Donavan for large acreage. They received the awards for the work they'd done on irrigation systems and soil amendments. The district did an irrigation inventory and was applying for funds that targeted conservation projects. Consent Agenda 1. Third Amendment to Agreement between Eagle County and Fred's Plumbing and Heating Service, Inc. for On-Call Plumbing Services Ron Siebert, Facilites Management 2. Preconstruction and Construction Services Agreement for the Eagle County Facilities Workshop between Eagle County and FCI Constructors, Inc. Kristen Degenhardt, Project Management 3. SMB-7252 Eagle Vail Lot 76 Sean Hanagan, Planning 4. Amended Final Plat for Lot 1, Block 3, Cordillera Filing 34 Cliff Simonton, Planning Commissioner Ryan moved to approve the Consent Agenda for March 20, 2018, as presented. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 1 03/20/2018 Constituent Input Chairman Chandler-Henry opened constituent input. Joanne Rock spoke about a meeting in Glenwood Springs related to the unaffiliated party in Colorado. With regards to water,there was a group in Fort Collins developing an app called"Spring Tracker". They were asking citizens to be mindful and identify the location of streams while on hikes. She believed there may be a way to involve the entire state since water was such a critical issue. Chairman Chandler-Henry stated that the Eagle River Watershed Council was working on an integrated stream management plan. Chairman Chandler-Henry closed constituent input. Business Items 1. Resolution 2018-018 Adopting a First Supplementary Budget for Fiscal Year 2018 Jill Klosterman, Finance Executive Summary: BoCC reviewed the 1st Supplemental on March 15th, 2018 during the BoCC work session. Public Notice will be completed on March 15th, 2018 and the request for these additional Appropriations will be made in the March 20th, 2018 public meeting. EAGLE COUNTY GOVERNMENT- EXHIBIT A FIRST SUPPLEMENTAL APPROPRIATION to FY2018 BUDGET-DATED 3/14/2018 Summary of Carryforwards,New Requests, and FTE Changes All Funds General Fund Only Carryforwards Revenue Carryforward $ 2,868,336 $ 91,197 Fund Balance/Net Position-Previously Funded $ 6,755,911 $ 820,800 Total Carryforwards $ 9,624,247 $ 911,997 New Requests New Revenue $ 46,778 $ 31,143 Fund Balance/Net Position-Additional Appropriations $ 119,684 $ 5,900 Total New Requests $ 166,462 $ 37,043 Total First Supplemental Appropriation to FY2018 Budget $ 9,790,709 $ 949,040 ESTIMATED Fund Balance/Net Position at 12/31/2017 $ 140,229,114 $ 25,139,181 2018 Adopted Budget-Change in Fund Balance/Net Position $ (792,336) $ 2,251,094 1st Supplemental -Change in Fund Balance/Net Position $ (6,875,595) $ (826,700) PROJECTED Fund Balance/Net Position at 12/31/2018 $ 132,561,183 $ 26,563,575 GENERAL FUND - Revenues: Engineering State Grant for North El Jebel Intersection $ 61,197 Clerk&Recorder eRecording Surcharge Funding $ 31,143 Communications PEG Funding $ 30,000 Unassigned Fund Balance(Previously Funded Purchases) $ 820,800 Unassigned Fund Balance(New Requests) $ 5,900 Total Revenue $ 949,040 Expenditures: Engineering North El Jebel Road Improvements $ 61,197 Clerk&Recorder eRecording Surcharge Funding $ 31,143 ecoTV18 PEG Funded Request $ 30,000 Communications Web Redesign Project $ 15,000 Clerk&Recorder Operating Supplies-Elections $ 5,900 Facilities Management Eagle County Building Improvements $ 300,000 Information Technology Energov Upgrade Project $ 99,383 2 03/20/2018 Early Childhood Early Child Initiatives $ 20,000 Early Childhood Early Child Initiatives $ 386,417 Total Expenditures $ 949,040 ROAD AND BRIDGE FUND Revenues: Assigned Fund Balance(Previously Funded Purchases) $ 234,161 Assigned Fund Balance(New Request) $ 30,864 Total Revenue $ 265,025 Expenditures: Engineering Red Dirt Bridge $ 138,973 Road and Bridge Transfers to Towns $ 30,864 Pavement Management Program $ 57,000 Repair work on East/West Brush Creek Bridge $ 38,188 Total Expenditures $ 265,025 OFFSITE ROAD IMPROVEMENT FUND Revenues: Edwards Metropolitan District Contribution $ 225,000 Edwards Metropolitan District Contribution $ 150,000 Assigned Fund Balance(Previously Funded Purchases) $ 630,066 Assigned Fund Balance(New Request) Total Revenue $ 1,005,066 Expenditures: Edwards Interchange Upgrade Phase 2 $ 705,066 Hillcrest Driver Roundabout Design $ 300,000 Total Expenditures $ 1,005,066 SALES TAX E.V.TRAILS Revenues: Other State Grants Lottery Funds $ 1,000,000 Assigned Fund Balance(Previously Funded Purchases) $ 1,090,300 Assigned Fund Balance(New Request) $ - Total Revenue $ 2,090,300 Expenditures: Gypsum to Dotsero Trail Phase V $ 43,701 Avon to Eagle Vail Trail Phase IV $ 44,056 Edwards to Horn Ranch Trail $ 68,627 Eagle to Horn Ranch Trail $ 1,933,916 Total Expenditures $ 2,090,300 TRANSPORTATION CAPITAL Revenues: Other Federal Grants-Bus Shelters $ 120,000 Assigned Fund Balance(Previously Funded Purchases) $ 481,457 Assigned Fund Balance(New Request) $ 43,000 Total Revenue $ 644,457 Expenditures: Marketing&Service Studies $ 52,275 Bus Shelter Projects $ 352,866 AVL/CAD(Automated Vehicle Location) $ 196,316 Bus Shelter Projects $ 43,000 Total Expenditures $ 644,457 AIRPORT FUND Revenues: Federal AlP 56 Grant $ 18,000 AIP 56 CDOT Grant Revenue $ 500 Federal AIP 57 Grant $ 274,941 AIP 58 CDOT Grant Revenue $ 900,000 Assigned Fund Balance(Previously Funded Purchases) $ 185,828 Assigned Fund Balance(New Request) $ 20,000 Total Revenue $ 1,399,269 Expenditures: Airport Apron Reconstruction AlP 56 $ 20,000 3 03/20/2018 Airport North Apron AIP57 $ 309,845 AIP 58 Snow Removal equipment $ 945,673 Computer Based Training $ 40,000 SRE Equipment Brooms $ 40,523 Exhibit A Project $ 21,228 Recruiting Expense $ 20,000 Events&Sponsorship $ 2,000 Total Expenditures $ 1,399,269 CONSERVATION TRUST FUND Revenues: Assigned Fund Balance(New Request) $ 6,000 Total Revenue $ 6,000 Expenditures: Facilities Management Disc Golf Course Baskets $ 6,000 Total Expenditures $ 6,000 PUBLIC HEALTH FUND Revenues: Disease Prevention State Grants-Immunization $ 10,669 WIC Local Grants Programs $ 68,261 Nurse Family Partnership State Grant $ 4,966 Assigned Fund Balance(Previously Funded Purchases) $ (60,642) Assigned Fund Balance(New Request) $ 1,361 Total Revenue $ 24,615 Expenditures: Disease Prevention Books and Periodicals $ 530 Disease Prevention IT Purchases General $ 3,500 Disease Prevention Tuition and Training $ 2,000 WIC Tuition and Training $ 2,000 WIC Advertising $ 2,000 WIC Mileage $ 619 WIC Program Supplies $ 2,000 WIC Food $ 1,000 Healthy Aging Contractual Services $ 6,000 Nurse Family Partnership Wages Regular $ 4,966 Total Expenditures $ 24,615 OPEN SPACE FUND Revenues: Assigned Fund Balance(Previously Funded Purchases) $ 174,050 Assigned Fund Balance $ - Total Revenue $ 174,050 Expenditures: Legal Services $ 40,000 Miller Ranch Conservation Easement $ 23,000 Dry Lake $ 22,000 Hardscrabble Purchase Expenses $ 80,953 Hardscrabble House Improvements $ 8,097 Total Expenditures $ 174,050 CAPITAL IMPROVEMENT FUND Revenues: Assigned Fund Balance(Previously Funded Purchases) $ 2,696,688 Assigned Fund Balance Total Revenue $ 2,696,688 Expenditures: Information Technology IT Minor Capital Maintenance $ 11,900 Information Technology UPS Proactive Maintenance $ 37,000 Information Technology Energov Software Upgrade $ 3,861 Information Technology Energov Software Upgrade $ 2,235 Facilities Management Matrix Expansion $ 10,314 Facilities Management Facilities Shop $ 51,970 Facilities Management Edwards Multi Use Facility $ 1,991,538 Facilities Management FM Capital Maintenance $ 25,690 Sheriff Eagle County RMS 2018 Upgrade $ 400,000 Engineering County-Wide Parking Lot Maintenance $ 164,682 4 03/20/2018 Environmental Reduction in Actively Green Expenses $ (31,998) Sustainability Environmental Continuation of Neighborhood Partnership Program $ 29,496 Sustainability Total Expenditures $ 2,696,688 LANDFILL FUND Revenues: State Grant-RREO $ 20,437 Unrestricted Net Position(Previously Funded Purchases) $ 287,292 Unrestricted Net Position $ - Total Revenue $ 307,729 Expenditures: Regional Study to Optimize Waste Diversion $ 20,437 Composting Grant $ 287,292 Total Expenditures $ 307,729 MOTOR POOL FUND Revenues: Unrestricted Net Position(Previously Funded Purchases) $ 215,911 Unrestricted Net Position(New Request) $ 12,559 Total Revenue $ 228,470 Expenditures: Tank for Water Truck Unit 8590 $ 110,915 15 Passenger Bus Replaces Unit 8567 $ 104,996 Copier Purchase $ 5,899 Maintenance Contracts $ (1,300) Power Washer Purchase $ 7,960 Total Expenditures $ 228,470 Ms. Klosterman stated that a majority of the items in the request were carryforwards from 2017. The new requests total approximately$166,000. She highlighted some of the requests and offered to answer any additional questions. The request was reviewed in detail last week, and some adjustments had been made. Commissioner McQueeney moved to approve the resolution adopting a first supplementary budget for fiscal year 2018. Commissioner Ryan seconded the motion. The vote was declared unanimous. Work Session-Eagle County Room 1. ECO Trails Program Update Kevin Sharkey o c% , 5 17 There being no further business before : : r eeting ws s adjourned until March 27 2018. * cow' Rik� / Attes _ L/A 1 A14. C - dL Chairm.� 5 03/20/2018