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HomeMy WebLinkAboutMinutes 08/29/17 PUBLIC HEARING August 29, 2017 Present: Jillian Ryan Chairman Kathy Chandler-Henry Commissioner Jeanne McQueeney Commissioner Bryan Treu Interim County Manager Beth Oliver Interim County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner Chandler-Henry let everyone know that the River District Annual Seminar was September 15th and was held in Grand Junction. This would be the last official meeting with Eric Kuhn. Commissioner McQueeney wanted to let people know they were making some strides in the early childhood care and education field. The county had provided some funding to Cradle to Career to create a road map that would address the gaps and needs. The meetings were open to the public. Chairman Ryan provided an update on affordable housing. The advisory committee was meeting tomorrow to discuss options related to properties where the county could help develop some affordable housing for the community. Consent Agenda 1. US Department of Transportation Federal Aviation Administration Grant Agreement to Fund the Purchase of Two Pieces of Snow Removal Equipment Erin Duffy,Airport 2. Final Settlement of the Contract between Eagle County and Oldcastle SW Group dba United Companies of Mesa County for the Edwards Safe Routes to School Project Taylor Ryan, Engineering 3. Standard Software Maintenance Agreement between Tyler Technologies,Inc. and Eagle County,Colorado Jill Klosterman,Finance 4. Grant Agreement between the State of Colorado Department of Public Safety Division of Homeland Security and Emergency Management and Eagle County Barry Smith, Emergency Management 5. Resolution 2017-055 Appointments to the Building Board of Appeals Christina Andrews, Community Development—Building 6. Resolution 2017-056 Correcting Abatement Resolution Andy Owen,Attorney's Office Mr.Ryan highlighted the Edwards Safe Routes to School Project. 1 08/29/2017 Commissioner McQueeney moved to approve the Consent Agenda for August 29,2017, as presented. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Constituent Input Chairman Ryan opened and closed constituent input,as there was none. Business Items 1. Agreement between Eagle County and Pitkin County for Public Health Planner Services Rebecca Larson,Public Health and Environment Ms. Larson provided an overview.The agreement had been in place for a few years and provided broad public health support in the Roaring Fork Valley. Commissioner Chandler-Henry moved to approve the agreement between Eagle County and Pitkin County for Public Health Planner Services. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 2. Presentation and Acceptance Request of the County's Comprehensive Annual Financial Report(CAFR) and County's Single Audit Report for the Fiscal Year Ended December 31,2016 John Lewis,Finance Mr. Lewis introduced Michael Jenkins with McMahan and Associates, LLC. Mr. Jenkins presented the Comprehensive Annual Financial Report(CAFR)and results of the audit for fiscal year 2016. The audit was an independent examination of the financial position for management,taxpayers, bondholders, and others doing business with the county. The county took the additional step to produce a CAFR for each year, and this spoke volumes to the county's commitment to financial transparency. He was pleased to announce that the county did received for 2016, a clean audit opinion—the highest level of assurance that they as independent CPAs could provide on financial statements. The county also received a clean audit opinion and for its 18th consecutive year,the"Certificate of Achievement for Excellence"from Financial Reporting from the Finance Officers Association. The CAFR was prepared by the county finance staff. Lori Tarpey,Audit Manager stated that overall the county was highly liquid with$103 million in cash and investments. Capital assets comprised 65%of the total assets. Total assets increased$15 million and total liabilities decreased$2 million—mainly related to debt payments. Overall,the county's net position increased$17 million. Mr.Jenkins stated that the county had budgeted and spent conservatively,accounting policies and practices were conservative, consistent, and compliant. The CAFR included a couple letters from his firm that they were required to provide under auditing standards. He provided examples of a couple recommendations with regards to cash handling. They believed there were areas that could be rearranged to provide additional oversite. He thanked everyone for their work. Commissioner McQueeney asked about the issuance of receipts through software as opposed to a manual book system. Hector Ordonez stated that they were looking at options that would be cost efficient. They were also considering uniform signage reminding people to get a receipt. Commissioner Chandler-Henry asked about the overlapping debt and direct debt. Mr. Jenkins stated that this was debt issued by other taxing entities within the district covering the same tax basis as the county. It was not debt issued by the county. Commissioner Chandler-Henry stated that she appreciated the work and congratulated Mr.Lewis on his award. Chairman Ryan thanked the Finance Department for its work. 2 08/29/2017 Commissioner McQueeney moved that the Eagle County Board of County Commissioners to accept the report as presented. Commissioner Chandler-Henry seconded the motion.The vote was declared unanimous. Commissioner McQueeney moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Airport Terminal Corporation. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Eagle County Airport Terminal Corporation 1.First Amendment to Agreement with Amadeus Airport IT Americas, Inc. Andy Solsvig,Airport Erin Duffy stated that the item before the board was a continuation to an agreement with Amadeus for a shared use program used at two gates in the terminal. Commissioner Chandler-Henry moved to approve the first amendment to agreement with Amadeus Airport IT Americas,Inc. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Commissioner Chandler-Henry moved to adjourn as the Eagle County Airport Terminal Corporation and re-convene as the Eagle County Board of County Commissioners. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Information E-Bike Demonstration Ride w There being no further business :