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HomeMy WebLinkAboutR16-027 Bylaws for the EC Regional Transportation Authority Commissioner Ca-1 t.i t7 WM— moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 201(9- 0 VI RESOLUTION ADOPTING THE BYLAWS FOR THE EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY WHEREAS,Eagle County maintains a county transportation authority pursuant to C.R.S. §29-2-103.5, with oversight of operations and personnel as a function of the Eagle County Board of Commissioners("Commissioners"); and WHEREAS,by Eagle County Resolution No. 96-22 created an advisory group under the name of the"Regional Transportation Authority"(hereinafter the"Authority Board")and provided for the duties and powers of the Authority Board; and WHEREAS,the mission of the Authority.Board is to provide recommendations to the Commissioners regarding the provision of safe, reliable, efficient and convenient regional transportation for everyone; and WHEREAS,members of the Authority Board support the mission by representing and communicating to their organizations and community; and WHEREAS,during the Authority Board meeting on February 17th 2016,the Authority Board reviewed and made a motion to recommend for approval the attached Bylaws (Exhibit A); and WHEREAS,the Commissioners would like to restate the Authority Board's purpose and authority and approve the revised bylaws of the Authority Board. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, this Resolution replaces in its entirety Resolution No. 96-22, and all amendments thereto. THAT,the Board of County Commissioners hereby adopts the bylaws of the Eagle County Regional Transportation Authority Board, attached hereto as Exhibit A. THAT,recommendations of the Authority Board are advisory and any such recommendation shall be presented to the Board of County Commissioners by staff on a schedule to be determined by the Board of County Commissioners. A••.'_,s • A r< •RM At IfiVire Eagle County Attorney's Office By: Eagle County Commissioners' Office MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the (V- day of 1. , 20 ((p COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS ATTEST: , �,.� .T1144-44- �• . °vI I. u<--r1 go‘-0 By: Clerk to the Board of nne McQueen; County Commissioners hai 1, / / Kathy C j andler-Henry Commissio er 419/ :� rn H. Ryan 'ommissioner Commissioner 11—x-f seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Chandler-Henry M Commissioner McQueeney k Commissioner Ryan This resolution passed by l 0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado. Revised 3/29/2016 EXHIBIT A BYLAWS OF THE EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY BOARD PURPOSE The Eagle County Regional Transportation Authority ("Authority")was created as a county transportation authority pursuant to C.R.S. §29-2-103.5. As such,the day-to-day oversight of operations and personnel is a function of the Eagle County Board of Commissioners ("Commissioners"). However, as a regional service provider,the Authority benefits from the collaboration of its municipal and private sector partners in the visioning and policy setting functions of the multi-modal transportation systems in Eagle County. These bylaws are intended to control the internal structure and operations of the advisory board assigned to the Authority("Authority Board"). ARTICLE I MEMBERS Section 1. Members. The Authority Board shall initially have eight(8)members who serve at the pleasure of the Commissioners. The Commissioners have appointed and shall continue to appoint one member to the Authority Board representing the communities of Avon, Eagle, Gypsum, Minturn,Red Cliff,Vail, Beaver Creek Resort Company and Eagle County Government. The Commissioners may in the future appoint a ninth member at large,which appointment shall be accomplished by resolution of the Commissioners. Appointment(s)to the Authority Board shall endure for three(3) years, and shall expire at the end of each three-year tenet. Section 2. Alternate Members. At the time of appointing board members the Commissioners may also approve one alternate member to represent each of the entities listed above. Alternates will have the rights and duties of the regular members in the event the regular member is absent or is otherwise unable to act in such capacity. Section 3. Member Participation. Only those appointed members and alternates may participate in deliberations of the Authority Board.Non-appointed individuals and members of the general public may participate at those times designated for public input by the Authority Board Chair. Section 4. Vacancies. A member's office shall become vacant whenever any member dies,becomes incapacitated,resigns from the Authority Board or is removed from the Authority Board by the Commissioners on its own initiative through discussion with the represented entity or at the request of the represented entity. In the event of a vacancy,the Authority Board shall request that an entity nominate a person to fill such vacancy. If said entity fails to make a nomination within sixty(60) days of such request, the Commission may appoint a person, from said entity, to fill such vacancy without such nomination. Exhibit A,Page 1 of 5 Revised 3/29/2016 ARTICLE II MEETINGS Section 1. Open Meetings. All meetings of the Authority Board are public meetings and are subject to all open meetings laws, or any such amended or successor laws or resolutions with respect to notice of public meetings. Except as qualified by these bylaws, all procedural rules relating to the conduct of the Authority Board meetings shall be adopted by the Authority Board or its chair. Section 2. Place of Meetings. The Authority Board may designate any place, either within or outside of Eagle County, Colorado, as the place of meeting for any meeting of the Authority Board. If no designation is made,then the place of meeting shall be in the Eagle County Room at 500 Broadway, Eagle, Colorado 81631. Section 3. Regular Meetings. The Authority Board shall meet quarterly on a schedule to be determined by the Authority Board. If meetings are to be rescheduled or cancelled, notice will be posted online at www.eaglecounty.us and members will be notified via email seven days prior to the scheduled meeting. When an emergency exists, as determined by the Authority Board Chair,the seven day notice shall not be required. In addition to online posting,meetings notices and available agendas will be posted twenty-four hours prior to the scheduled meeting at the location designated by the Authority Board for the meeting. Section 4. Special Meetings. Special meetings may be called at the request of the Chair, or any two (2)members of the Authority Board,with notice as set forth above. Additionally, when an emergency exists, as determined by the Authority Board Chair, notice shall not be required as set forth herein. Section 5. Quorum. Although voting is not a required function of the Authority Board,members may vote on certain issues as deemed appropriate by the Chair and it shall be the responsibility of the Chair to determine if a quorum is present. Unless otherwise provided by law, a majority of members present will constitute a quorum. If a quorum is present as determined by the Chair, an affirmative majority vote shall constitute an act of the Authority Board. ARTICLE III POWERS AND DUTIES OF THE AUTHORITY BOARD 1. To make recommendations to the Commissioners regarding regional transportation and trails for the Authority in an advisory capacity. 2. To make recommendations to the Commissioners regarding long and short-term plans and strategies for the provision of regional mass transportation and trails in Eagle County and surrounding counties as deemed appropriate using the revenues of the mass transportation and trails sales tax and other revenue sources as may become available. Such plans may include,but are not limited to bus routes,bike paths,bikeways,rail, fixed guideways,rapid Exhibit A,Page 2 of 5 Revised 3/29/2016 transit, and other means of conveyance, excluding air as provided for in the transportation sales tax ballot issue of 1995. 3. To make periodic and as needed recommendations to the Commissioners regarding any proposed revisions to the Authority Board mission,vision, and the Authority Board roles and responsibilities. 4. To make recommendations to the Commissioners regarding the modes of mass transportation and trails services to be provided,methods of providing such services, and the appropriate procedure for implementing the current mass transportation and trails plan(s). 5. The Authority Board shall review financial reports as they deem necessary to make recommendations to the Commissioners in regards to financial matters surrounding mass transportation and trails. 6. To make recommendations to the Commissioners regarding the operating plans for the mass transportation and trails systems including discussions on service hours, schedule prioritization and project prioritization. 7. To provide community input to the Commissioners,Authority Staff and respective local boards and councils on regional transportation and trails matters. 8. To do any and all things necessary to accomplish its duties as prescribed by the Commissioners. ARTICLE IV OFFICERS OF THE AUTHORITY BOARD Section 1. Chair. At the regular meeting on or around May of each year, the Authority Board shall select a Chair and Vice-Chair. The Chair shall preside at all meetings of the Authority Board and shall exercise and perform such other powers and duties as may be assigned time to time by the Commissioners,the Authority Board or these bylaws. Section 2. Vice-Chair. The Vice-Chair shall, in the absence of the Chair,preside at all meetings of the Authority Board and shall exercise and perform such other powers and duties as set forth herein. Section 3. Director. The Authority Director shall have general supervision, direction and control of the affairs and business of the Authority, subject to the powers and duties as may be assigned to him or her from time to time by the Commissioners,the County Manager or the Deputy County Manager. The Director shall be an ex-officio member of all standing committees of the Authority Board. Section 4. Secretary. The Secretary shall keep at the principal office of the Authority a book of minutes of all meetings of the Authority Board and be employed by Eagle Exhibit A,Page 3 of 5 Revised 3/29/2016 County. The Secretary shall also see that all notices are fully given in accordance with the provisions of these bylaws or as required by law; be custodian of the Authority records and of the seal of the Authority and see that the seal of the Authority is affixed to all documents,the execution of which on behalf of the Authority under its seal, is duly authorized in accordance with the provisions of these bylaws; keep a register of the mailing address of each member and committee member; and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Authority Director. ARTICLE V COMMITTEES OF THE AUTHORITY BOARD Section 1. Committees. Committees may be designated, appointed and dissolved by a resolution adopted by the Authority Board. The qualifications of members, terms of office, and manner of acting of such committees shall be as specified in the resolution creating such committee or, if not so specified, shall be in accordance with operating procedures recommended by the committee and adopted by the Authority Board. Meetings of all committees shall be held in compliance with open meeting laws of the state of Colorado and notice shall be given as set forth herein. Section 2. Citizens' Eagle Valley Trails Committee.There shall be a Citizens' Eagle Valley Trails Committee consisting of up to eighteen(18) Eagle County residents selected by the Authority. There shall be up to four(4)members from each commissioner district for a maximum of twelve(12); and one(1) alternate member shall be appointed for each district for a maximum of three(3); and three(3) total at large members from any district. No members of the Citizens' Eagle Valley Trails Committee shall reside in the Roaring Fork or Fryingpan Valleys (Precincts seven& eight). Members of the Citizens' Eagle Valley Trails Committee shall be appointed for terms of two years and shall serve at the pleasure of the Authority Board making recommendations to the Authority Board in an advisory capacity. The Citizens' Eagle Valley Trails Committee primary function is to: • Consider requests for expenditures on trails projects and make funding recommendations to the Authority Board, who shall in turn make funding recommendations to the Commissioners; and • Make other planning, construction and financial recommendations to the Authority Board, who shall in turn make recommendations to the Commissioners, as necessary to accomplish the regional transportation goals of the mass transportation tax ballot. Section 3. Quorum. Although voting is not a required function of a committee formed by the Authority Board,members may vote on certain issues as deemed appropriate by the committee members. Unless otherwise provided by law, a majority of members present will constitute a quorum. If a quorum is present, an affirmative majority vote shall constitute an act of the committee. Section 4. Minutes. The Committees shall keep regular minutes of their proceedings and report the same to the Authority. Exhibit A,Page 4 of 5 Revised 3/29/2016 ARTICLE VI MISCELLANEOUS Section 1. Execution of Documents. The Authority Board or any designated officer, may be authorized from time to time by the Commissioners, to execute a budgeted instrument in the name of and on behalf of the Authority, and such authority may be general or confined to specific instances; and,unless so authorized by the Commissioners,no officer, agent or other person shall have any power or authority to bind Eagle County or the Authority by any contract or engagement or to pledge its credit or to render it liable for any purpose or for any amount. Section 2. Books and Records. The Secretary shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its meetings and committees. Section 3. Construction and Definitions. Unless the context otherwise requires, the general provisions,rules of construction, and definitions contained in the Colorado law shall govern the construction of these Bylaws. Without limiting the generality of the foregoing, the masculine gender includes the feminine and neutral, the singular number includes the plural and the plural number includes the singular, and the term"person"includes a corporation as well as a natural person. Section 4. Seal. The Authority shall provide a corporate seal,which shall be in the form of a circle and shall have inscribed thereon the name of the Authority, and the word"Seal". Exhibit A,Page 5 of 5