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Minutes 12/30/14 PUBLIC HEARING December 30, 2014 Present: Jill Ryan Chairman Sara Fisher Commissioner Kathy Chandler-Henry Commissioner Rachel Oys Interim County Manager Beth Ayres-Oliver Assistant County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: 1. Resolution 2014-102 Appointing a New Member and Reappointing Current Members to the Eagle County Fair and Rodeo Advisory Council Tanya Dahlseid,Fair and Rodeo BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO.2014- RESOLUTION APPOINTING A NEW MEMBER AND REAPPOINTING CURRENT MEMBERS TO THE EAGLE COUNTY FAIR AND RODEO ADVISORY COUNCIL WHEREAS, a selection committee consisting of one Eagle County Commissioner, an Eagle County Facilities Management representative, and several representatives from the Eagle County Fair and Rodeo Advisory Council(hereinafter the"Council"), conducted interviews with interested parties who wished to serve on the Council; and WHEREAS, as a result of the interviews,one(1)individual,Brent Scott,was selected for recommendation to serve on the Council; and WHEREAS, Ed Oyler's term expired October 31, 2014, and the Council desires to have him reappointed to the Council for another two(2)year term; and WHEREAS,Hanna Nelson's term expired October 31, 2014, and the Council desires to have her reappointed to the Council for another two(2)year term; and WHEREAS,Lloyd Gerard's term expired October 31,2014, and the Council desires to have him reappointed to the Council for another two(2)year term; and WHEREAS,on October 23,2014,the Council recommended approval of the reappointment of Ed Oyler, Hanna Nelson and Lloyd Gerard to the Council, and recommended approval of Brent Scott as one new member to the Council; and WHEREAS,the Board of County Commissioners of the County of Eagle, State of Colorado(herein after "the Board"), desires to make the appointments as recommended by the Council. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: 1 12/30/2014 THAT,Ed Oyler is hereby reappointed to the Council, as a regular member, said term to expire on November 30, 2016. THAT,Hanna Nelson is hereby reappointed to the Council, as a regular member, said term to expire on November, 2016. THAT,Lloyd Gerard is hereby reappointed to the Council, as a regular member, said term to expire on November 30, 2016. THAT,Brent Scott is hereby appointed to the Council, as a regular member, said term to expire on November 30, 2016. THAT,the foregoing appointments and designations do not constitute contractual obligations of the County of Eagle nor of the Board, and the County and the Board are not legally bound for the respective terms of appointment as specified herein below,the County,by and through the Board,having the authority, in its sole discretion,to change, add,or abolish such appointments and designations and to fill vacancies as it see fit. Commissioner Fisher thanked the board, staff, and volunteers for their hard work on the 75th Fair and Rodeo. The hard work and energy was phenomenal. Ms. Dahlseid stated that the resolution would reappoint members to the Council. These volunteers were a huge asset and the county was lucky to have them. Commissioner Chandler-Henry thanked Lloyd Gerard for his services with the Junior Livestock Sales Commission. Lloyd Gerard stated that being a council member was a unique experience. Ms. Oys recognized the members and looked forward to the 76th Fair and Rodeo. Commissioner Fisher read the cowboy code of ethics. She strongly believed in serving others. Commissioner Chandler-Henry thanked staff for their commitment. Commissioner Chandler-Henry moved to approve the resolution appointing a new member and reappointing current members to the Eagle County Fair and Rodeo Advisory Council. Commissioner Fisher seconded the motion. The vote was declared unanimous. Consent Agenda Chairman Ryan stated the first item before the Board was the Consent Agenda as follows: 2. Approval of Bill Paying for the Week of December 29,2014 (Subject to Review by the Finance Director) John Lewis,Finance 3. Approval of Payroll for January 8, 2015 (Subject to Review by the Finance Director) John Lewis,Finance 4. Resolution 2014-103 Authorizing Eagle County Construction Manager to Sign Change Orders for Concrete Works Agreement Christina Hooper,Attorney's Office 5. Resolution 2014-104 Concerning an Appointment to the Eagle Valley Library District Board of Trustees Jill Ryan, Commissioners' Office 6. Agreement between Eagle County and D&D Manzanares Inc.,DBA Servicemaster Commercial Cleaning Solutions, for Janitorial Services for County Owned Facilities Ron Siebert,Facilities Management 2 12/30/2014 7. Final Settlement of Contract with Pro Electrical Contractors, Inc. for the Furnishing and Installation of Improvements to the Eagle County Regional Airport, Schedule III: Install Runway Weather Information System,AIP Project No. 3-08-0020-52 Rick Ullom,Project Management 8. State of Colorado, Colorado Department of Transportation Division of Transit and Rail FTA Section 5311 Grant Agreement with Eagle County Government for ECO Transit Operating Funds Kelley Collier,ECO Transit 9. Agreement between Eagle County and City of Aspen Concerning the Purchase of Cutaway Vehicles under the Colorado Purchasing Consortium Procurement for Cutaway Vehicles Kelley Collier,ECO Transit 10. HIPAA Business Associate Addendum between the Colorado Department of Human Services and Eagle County Human Services Sarah Luben,Human Services 11. Agreement between Eagle County and Harris Systems USA, Inc. for Treasurer's Collectware Software Amanda Bay, Innovation and Technology 12. Extension Amendment to the Connect for Health Colorado Assistance Network Agreement between Eagle County and Connect for Health Colorado Kathleen Lyons,Human Services Commissioner Chandler-Henry moved to approve the Consent Agenda for December 30,2014, as presented. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Citizen Input Chairman Ryan opened and closed citizen Input, as there was none. Planning Plats and Resolutions 13. Minor Type B Subdivision to Subdivide the Townhome Units Located within Buildings H, I, and P and to Subdivide the Underlying Land(Tract E)into Individual Lots; to Subdivide the Townhome Units Located within Buildings 0, and to Subdivide the Underlying Land(Tract F)into Individual Lots(Eagle County File No. SMB-5212) Scot Hunn,Planning Mr. Hunn stated that the plat was for Shadowrock Subdivision in El Jebel off the main intersection of El Jebel Road and Hwy 82. The intent was to subdivide the different buildings of townhomes on two tracts. He thought it was great to see the development up and running again. All the necessary findings had been me1:. Commissioner Chandler-Henry moved to approve the resolution approving the Minor Type B Subdivision to Subdivide the Townhome Units Located within Buildings H,I, and P and to subdivide the Underlying Land (Tract E)into Individual Lots;to subdivide the Townhome Units Located within Buildings 0, and to subdivide the Underlying Land(Tract F)into Individual Lots (Eagle County File No. SMB-5212) 3 12/30/2014 Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 14. Resolution 2014-105 Approving the Second Extension to the Sketch Plan for The Tree Farm Planned Unit Development(Eagle County File No. PR-4395) Scot Hunn,Planning Mr. Hunn stated that the applicant had submitted a preliminary plan and had requested an extension. Commissioner Chandler-Henry moved to approve the resolution approving the Second Extension to the Sketch Plan for The Tree Farm Planned Unit Development(Eagle County File No.PR-4395) Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Business Items 15. Intergovernmental Agreement between Eagle County and Town of Avon for Animal Control and Sheltering Services Christy Pope, Animal Services Jennifer Ludwig, Public Health&Environment Ms.Pope stated that the agreements were prepared annually for services in the town of Avon,Red Cliff, and Minturn. Animal Services enforced their municipal codes. Commissioner Chandler-Henry moved to approve the Intergovernmental Agreement between Eagle County and Town of Avon for Animal Control and Sheltering Services. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 16. Intergovernmental Agreement between Eagle County and Town of Red Cliff for Animal Control and Sheltering Services Christy Pope,Animal Services Jennifer Ludwig,Public Health&Environment Commissioner Chandler-Henry moved to approve the Intergovernmental Agreement between Eagle County and Town of Red Cliff for Animal Control and Sheltering Services. Commissioner Ryan seconded the motion. The vote was declared unanimous. 17. Intergovernmental Agreement between Eagle County and Town of Minturn for Animal Control and Sheltering Services Christy Pope,Animal Services Jennifer Ludwig,Public Health&Environment Commissioner Chandler-Henry moved to approve the Intergovernmental Agreement between Eagle County and Town of Minturn for Animal Control and Sheltering Services. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 18. Colorado Department of Human Services Certification of Compliance County Merit System Year 2015 for Eagle County Health and Human Services 4 12/30/2014 Rita Woods,Human Services Ms. Oys stated that since 2011,the state abolished the merit system and required counties to conduct an annual review to insure the equitable salaries for human services. The certification ensured that Eagle County merit system was in compliance with the federal merit principals identified in state statutes. Commissioner Chandler-Henry moved to approve the Colorado Department of Human Services Certification of Compliance County Merit System Year 2015 for Eagle County Health and Human Services. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 19. First Amendment to Agreement between Eagle County and Rachael Messerich to Extend Bi-lingual and Bi-cultural Community Outreach for the Estoy Sano Program Katie Haas,Public Health and Environment Ms. Haas stated that the contract amendment would extend the agreement through June 30,2015 for the remainder of the Estoy Sano grant. Estoy Sano promoted nutritional education and access to healthy food for the Spanish speaking population in Eagle County in order to decrease cardiovascular disease. The funding would conclude in June, 2015 but there were components that would allow the program to continue. Commissioner Chandler-Henry wondered if there were any health assessments. Ms. Haas stated that they had seen through evaluations that people had increase awareness. There currently were no health assessments but the data was available at the state level. Commissioner Chandler-Henry moved to approve the First Amendment to Agreement between Eagle County and Rachael Messerich to Extend Bi-lingual and Bi-cultural Community Outreach for the Estoy Sano Program. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 20. Second Amendment to Agreement between Eagle County and Citadel Security and Investigations, LLC to Extend Eagle County Building Security Services Ron Siebert,Facilities Management Mr. Siebert stated that the second amendment would extend the security guard position at the main campus for an additional year. Commissioner Chandler-Henry moved to approve the Second Amendment to Agreement between Eagle County and Citadel Security and Investigations, LLC to Extend Eagle County Building Security Services. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 21. Fourth Amendment to Agreement between Eagle County and Citadel Security Investigations,LLC to Extend Eagle County Justice Center Security Services Ron Siebert,Facilities Management Mr. Siebert stated that the fourth amendment would extend the two security guard positions at the Justice Center for an additional year. Commissioner Chandler-Henry moved to approve the Fourth Amendment to Agreement between Eagle County and Citadel Security Investigations, LLC to Extend Eagle County Justice Center Security Services. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 5 12/30/2014 Commissioner Chandler-Henry moved to adjourn as the Eagle County Board of County Commissioners and re-convene as the Eagle County Housing and Development Authority. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Eagle County Housing and Development Authority Jill Klosterman, Housing 22. Correspondence with USDA Rural Development Regarding Funding Commitment for Castle Peak Senior Care Community Ms.Klosterman acknowledged the community support for the Castle Peak project. The construction drawings were being finalized and the project was expected to begin this spring. The construction costs had increased by a$1.5 million. Augustana hoped to make up for the shortage by increasing loan amounts and splitting the construction cost between three primary lenders to the project. The loan increase would still the county within the$6 million contribution to the project. The county purchased a five acre parcel of land for$1.645 million in 2014 and donated about three acres to the project. The rest of the land would remain as an asset on the Housing Authority's books. The letter, if signed by the board would demonstrate a commitment by the county. Augustana had not formally approved the increase. The project would be owned and operated by Augustana. The county would oversee the finances and services but would not be contributing any additional funding. Commissioner Chandler-Henry moved to approve the additional funding for the project. Chairman Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Commissioner Chandler-Henry moved to adjourn as the Eagle County Housing and Development Authority and re-convene as the Eagle County Board of County Commissioners. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. Planning File 23. AFP-5227 Cordillera Filing 17,Lots 2,3, and 4 Scot Hunn,Planning David Bentley and Hollis Rademacher,Applicant Dominic Mauriello,Representative Note: To be tabled to January 27,2015 Action: The purpose of this Amended Final Plat is to eliminate the lot located at 109 Peregrine Drive/Lot 3,Block 1, Cordillera Subdivision Filing 17. The lot will be incorporated into the adjacent lots 2 and 4. Location: 109 Peregrine Drive,Edwards Area Commissioner Chandler-Henry moved to table file no. AFP-5227 related to Cordillera Filing 17,until January 27, 2015. Commissioner Ryan seconded the motion. Of the two voting Commissioners,the vote was declared unanimous. 6 12/30/2014 Work Session 24. World Fly Fishing Championships Presentation John Knight,America Cup Organizer There being no further business g ? •(.. s,the meeting as adjourned until January 6, 2015. a * Attest: lU.b..li b I IAA 13/, T u *coLOaroo &mod 4/J /, r _Ai /.1 Clerk to the'8oard Chai 1 7 12/30/2014