HomeMy WebLinkAboutMinutes 09/30/14 PUBLIC HEARING
September 30, 2014
Present: Jill Ryan Chairman
Sara Fisher Commissioner
Kathy Chandler-Henry Commissioner
Bryan Treu County Attorney
Kathy Scriver Deputy Clerk to the Board
This being a scheduled Public Hearing,the following items were presented to the Board of County
Commissioners for their consideration:
Consent Agenda
Chairman Ryan stated the first item before the Board was the Consent Agenda as follows:
1. Approval of Bill Paying for the Week of September 29,2014 (Subject to Review by the Finance Director)
John Lewis,Finance
2. Construction Agreement between Eagle County and Elam Construction, Inc. for Gypsum to Dotsero Trail
Construction
Ellie Caryl, ECO Trails
3. Fixed Bid Construction Agreement between Eagle County and Oldcastle SW Group,Inc. for Eagle County
Duck Pond Boat Ramp and Site Improvements
Rick Ullom,Project Management
4. Agreement between Eagle County and Seniors'Resource Center for Purchase of Small and Medium Light
Duty Cutaway Vehicles under the Colorado Mountain Purchasing Consortium Procurement
Kelley Collier, ECO Transit
5. Agreement between Eagle County and City of Farmington for the Purchase of Cutaway Vehicles under the
Colorado Mountain Purchasing Consortium Procurement
Kelley Collier,ECO Transit
6. Agreement between Eagle County and City of Greeley for the Purchase of Small and Medium Light Duty
Cutaway Vehicles under the Colorado Mountain Purchasing Consortium Procurement
Kelley Collier, ECO Transit
Commissioner Chandler-Henry asked about the construction agreement for the Dotsero Trail.
Ms. Collier stated that the agreement was for paving the BLM horse pasture river access site;7, 200 feet of
basin paving. She also spoke about the cutaway vehicle purchase agreements. The consortium was created to
procure and purchase small cutaway vehicles and to use economies of scale to see dollar savings throughout the
state. The final four agreements would come to the commissioners next week.There was an amount of$600 per
vehicle paid to Eagle County for the administration and procurement process. Eagle County would be recouping
96%of its expenditures over the 5 contract years. Cutaway vehicles were small mini buses that held six to 33
passengers.
Commissioner Chandler-Henry moved to approve the Consent Agenda for September 30, 2014, as
presented.
Commissioner Fisher seconded the motion. The vote was declared unanimous.
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Citizen Input
Chairman Ryan opened and closed citizen Input, as there was none.
7. First Amendment to the Intergovernmental Agreement between Eagle County and the Edwards Community
Authority for cost sharing for professional planning services associated with the 2014 Edwards Community
Plan Update
Cliff Simonton,Planning
Mr. Simonton stated that the Inter-Governmental Agreement(IGA)was originally done in 2013 with the
Edwards Community Authority. As part of the master planning efforts,they wanted to have a professional planner
engaged. Tom Braun was a local businessman in Edwards and was well known in the valley for his planning
expertise. The request was to add an additional$15,000.00 to Mr.Bronn's contract; $7,500.00 to be paid by the
Edwards Community Authority and$7,500.00 by Eagle County. The amount was in the department budget.
Chairman Ryan asked for more information about the increase,including whether the process had taken
longer than anticipated.
Mr. Simonton stated that the original scope was for Mr. Braun to provide assistance as the planning process
carried on. As master planning processes were not specific,there were more meetings than anticipated and Mr.
Braun was also helping with the Citizen's Advisory Committee. Phase two was currently underway. He believed
that because most of the work was being done in-house,there was a considerable savings. Next Spring there would
be an opportunity for more community involvement when the plan moved into a preliminary phase.
Commissioner Fisher was excited about the partnership with the Edwards Community Authority.
Commissioner Chandler-Henry moved to approve the first amendment to the intergovernmental agreement
between Eagle County and the Edwards Community Authority for cost sharing for professional Planning Services
associated with the 2014 Edwards Community Plan Update.
Commissioner Fisher seconded the motion. The vote was declared unanimous.
8. Memorandum of Understanding between Eagle County and Mesa County for Preparation for and Response
to Disasters
Jennifer Ludwig, Public Health and Environment
Ms. Ludwig stated that the memorandum was an agreement that the county entered into every year with
Mesa County. Mesa County provided regional staff to support 10 western slope local health departments. The
memorandum defined their support in disease investigation, emergency preparedness planning, and training.
Chairman Ryan asked if the system was working and if public health staff felt they were getting the support
they needed from Mesa County.
Ms. Ludwig believed it was a great model. The contract that the county received from the State Health
Department was not enough to cover the deliverables in the contract. The regional model was a huge assistance.
The arrangement had been in place until 2002.
Commissioner Fisher spoke about the article on the front page of the Denver Post regarding the entero virus
outbreak. She suggested that a local press release be provided to the public.
Commissioner Chandler-Henry moved to approve the memorandum of understanding between Eagle
County and Mesa County for preparation for and response to disasters.
Commissioner Fisher seconded the motion. The vote was declared unanimous.
Commissioner Fisher moved to adjourn as the Eagle County Board of County Commissioners and re-
convene as the Eagle County Local Air Terminal Corporation.
Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous.
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Eagle County Air Terminal Corporation
9. Agreement between Eagle County Air Terminal Corporation and One Source Lighting, Inc., for
Procurement and Installation of LED Parking Lot and Roadway Lighting Fixtures at the Eagle County
Regional Airport
Chris Anderson, Airport
Mr. Anderson believed the changes would save costs and good for the environment. They would be
replacing 91 parking lot and roadway lights. Funding for the project would come from the ECAT Capital budget
and an ECO Build grant. The total contract amount was $53,085.00.
Mr. Lewis believed there would be a fast payback.
Commissioner Fisher moved to approve the agreement between Eagle County Air terminal Corporation
and One Source Lighting, Inc., for procurement and installation of LED parking lot and roadway lighting fixtures at
the Eagle County Regional Airport.
Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous.
Commissioner Fisher moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as
the Eagle County Housing and Development Authority.
Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous.
Eagle County Housing and Development Authority
10. First Amendment to Development Improvements Agreement between Town of Eagle and Senior Care Land
Company,LLC for the Castle Peak Senior Care Community, Lot 2,Eagle Ranch,Filing No. 29,
Subdivision
Jill Klosterman,Housing
Ms.Klosterman stated that amendment would simply correct a clerical error made to the filing number.
Commissioner Chandler-Henry moved to approve the first amendment to development improvements
agreement between Town of Eagle and Senior Care Land Company,LLC for the Castle Peak Senior Care
Community, Lot 2 Eagle Ranch Subdivision Filing No. 29.
Commissioner Fisher seconded the motion. The vote was declared unanimous.
Commissioner Fisher moved to adjourn as the Eagle County Housing and Development Authority and re-
convene as the Eagle County Local Liquor Licensing Authority.
Commissioner... seconded the motion. The vote was declared unanimous.
Eagle County Liquor License Authority
Kathy Scriver, Clerk and Recorder's Office
Other Liquor Business
11. Special Event Permit-Aspen Center for Environmental Studies
APPLICANT: Aspen Center for Environmental Studies(ACES)
REQUEST: Special Events Permit
EVENT: Annual Harvest Party
DATE OF THE EVENT: Saturday, October 18,2014
REPRESENTATIVE: Olivia Siegel,Community Outreach Director
LOCATION: Rock Bottom Ranch—2001 Hook Spur Road,Basalt
STAFF REPRESENTATIVE: Kathy Scriver
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STAFF CONCERNS/ISSUES: None
DESCRIPTION:
The applicant has requested a permit for their annual "Harvest Party". ACES has been hosting the event
since 2001. This is the third year that the organization will offer beer and wine. ACES will staff all entrances/exits
to ensure that no one leaves with an alcoholic beverage. The event will feature live music, local food, apple-cider
pressing, pumpkin carving, and much more. Signage and straw bales will be used to create the licensed boundary.
The applicant anticipates 1200 attendees throughout the day and has submitted an application for Mass Gathering
Permit(pending). The event will be limited to no more than 500 if the Mass Gathering Permit is not approved.
STAFF FINDINGS:
1. The application is in order,all requirements have been met, all necessary documents have been received,
and all fees have been paid.
2. Public notice was given by the posting of a sign in a conspicuous place on the premises on September 19,
2014, at least 10 days prior to the hearing.
3. No protests have been filed in the Clerk's Office.
4. The applicant has provided an alcohol management plan and proof of server training is pending.
DISCUSSION:
Ms. Scriver presented the request. Staff had no concerns with the request.
Olivia Siegel stated that this was a no car event. They would offer three shuttles locations. Security staff
would manage the parking lot for handicap only and shuttle turnaround. They encouraged attendees to walk or ride
bikes. The event was a family affair. Tickets could be purchased online and the day of the event. The funds would
benefit the ACES educational programs.
Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for the Aspen
Center for Environmental Studies"Harvest Party"being held at Rock Bottom Ranch in Basalt(unincorporated
Eagle County) on Saturday,October 18,2014 from*12:00 pm—5:00 pm.
Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous.
*The hours approved in the motion are the hours requested on the application and are not necessarily the hours of
the event.
Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as
the Board of County Commissioners.
Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous.
Avon Transportation Funding
Rich Carroll,Avon Mayor
Virginia Eggers,Avon Manager
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Work Sessions
12. Eco-Build, 15 x '15, and Energy Smart Updates
Adam Palmer, Environmental Health
Kim Langmaid,Walking Mountains Science School
13. Castle Peak Senior Care Update
Jill Klosterman,Housing
Diane Mauriello,Attorney's Office
14. Community Coalition
Toni Rozanski,Human Services
Jennifer Ludwig,Public Health and Environment
Jason Glass, Eagle County School District
Nico Brown,Vail Valley Medical Center
There being no further business before the Bo. .,
g -, 'ng was adjourned ntil Octo er�;'2014)
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Attest: . arr * •
Clerk to the Board r cotoRN0°! ai ',n
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