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Minutes 09/30/14 PUBLIC HEARING September 30, 2014 Present: Jill Ryan Chairman Sara Fisher Commissioner Kathy Chandler-Henry Commissioner Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Ryan stated the first item before the Board was the Consent Agenda as follows: 1. Approval of Bill Paying for the Week of September 29,2014 (Subject to Review by the Finance Director) John Lewis,Finance 2. Construction Agreement between Eagle County and Elam Construction, Inc. for Gypsum to Dotsero Trail Construction Ellie Caryl, ECO Trails 3. Fixed Bid Construction Agreement between Eagle County and Oldcastle SW Group,Inc. for Eagle County Duck Pond Boat Ramp and Site Improvements Rick Ullom,Project Management 4. Agreement between Eagle County and Seniors'Resource Center for Purchase of Small and Medium Light Duty Cutaway Vehicles under the Colorado Mountain Purchasing Consortium Procurement Kelley Collier, ECO Transit 5. Agreement between Eagle County and City of Farmington for the Purchase of Cutaway Vehicles under the Colorado Mountain Purchasing Consortium Procurement Kelley Collier,ECO Transit 6. Agreement between Eagle County and City of Greeley for the Purchase of Small and Medium Light Duty Cutaway Vehicles under the Colorado Mountain Purchasing Consortium Procurement Kelley Collier, ECO Transit Commissioner Chandler-Henry asked about the construction agreement for the Dotsero Trail. Ms. Collier stated that the agreement was for paving the BLM horse pasture river access site;7, 200 feet of basin paving. She also spoke about the cutaway vehicle purchase agreements. The consortium was created to procure and purchase small cutaway vehicles and to use economies of scale to see dollar savings throughout the state. The final four agreements would come to the commissioners next week.There was an amount of$600 per vehicle paid to Eagle County for the administration and procurement process. Eagle County would be recouping 96%of its expenditures over the 5 contract years. Cutaway vehicles were small mini buses that held six to 33 passengers. Commissioner Chandler-Henry moved to approve the Consent Agenda for September 30, 2014, as presented. Commissioner Fisher seconded the motion. The vote was declared unanimous. 1 09/30/2014 Citizen Input Chairman Ryan opened and closed citizen Input, as there was none. 7. First Amendment to the Intergovernmental Agreement between Eagle County and the Edwards Community Authority for cost sharing for professional planning services associated with the 2014 Edwards Community Plan Update Cliff Simonton,Planning Mr. Simonton stated that the Inter-Governmental Agreement(IGA)was originally done in 2013 with the Edwards Community Authority. As part of the master planning efforts,they wanted to have a professional planner engaged. Tom Braun was a local businessman in Edwards and was well known in the valley for his planning expertise. The request was to add an additional$15,000.00 to Mr.Bronn's contract; $7,500.00 to be paid by the Edwards Community Authority and$7,500.00 by Eagle County. The amount was in the department budget. Chairman Ryan asked for more information about the increase,including whether the process had taken longer than anticipated. Mr. Simonton stated that the original scope was for Mr. Braun to provide assistance as the planning process carried on. As master planning processes were not specific,there were more meetings than anticipated and Mr. Braun was also helping with the Citizen's Advisory Committee. Phase two was currently underway. He believed that because most of the work was being done in-house,there was a considerable savings. Next Spring there would be an opportunity for more community involvement when the plan moved into a preliminary phase. Commissioner Fisher was excited about the partnership with the Edwards Community Authority. Commissioner Chandler-Henry moved to approve the first amendment to the intergovernmental agreement between Eagle County and the Edwards Community Authority for cost sharing for professional Planning Services associated with the 2014 Edwards Community Plan Update. Commissioner Fisher seconded the motion. The vote was declared unanimous. 8. Memorandum of Understanding between Eagle County and Mesa County for Preparation for and Response to Disasters Jennifer Ludwig, Public Health and Environment Ms. Ludwig stated that the memorandum was an agreement that the county entered into every year with Mesa County. Mesa County provided regional staff to support 10 western slope local health departments. The memorandum defined their support in disease investigation, emergency preparedness planning, and training. Chairman Ryan asked if the system was working and if public health staff felt they were getting the support they needed from Mesa County. Ms. Ludwig believed it was a great model. The contract that the county received from the State Health Department was not enough to cover the deliverables in the contract. The regional model was a huge assistance. The arrangement had been in place until 2002. Commissioner Fisher spoke about the article on the front page of the Denver Post regarding the entero virus outbreak. She suggested that a local press release be provided to the public. Commissioner Chandler-Henry moved to approve the memorandum of understanding between Eagle County and Mesa County for preparation for and response to disasters. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Local Air Terminal Corporation. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. 2 09/30/2014 Eagle County Air Terminal Corporation 9. Agreement between Eagle County Air Terminal Corporation and One Source Lighting, Inc., for Procurement and Installation of LED Parking Lot and Roadway Lighting Fixtures at the Eagle County Regional Airport Chris Anderson, Airport Mr. Anderson believed the changes would save costs and good for the environment. They would be replacing 91 parking lot and roadway lights. Funding for the project would come from the ECAT Capital budget and an ECO Build grant. The total contract amount was $53,085.00. Mr. Lewis believed there would be a fast payback. Commissioner Fisher moved to approve the agreement between Eagle County Air terminal Corporation and One Source Lighting, Inc., for procurement and installation of LED parking lot and roadway lighting fixtures at the Eagle County Regional Airport. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as the Eagle County Housing and Development Authority. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Eagle County Housing and Development Authority 10. First Amendment to Development Improvements Agreement between Town of Eagle and Senior Care Land Company,LLC for the Castle Peak Senior Care Community, Lot 2,Eagle Ranch,Filing No. 29, Subdivision Jill Klosterman,Housing Ms.Klosterman stated that amendment would simply correct a clerical error made to the filing number. Commissioner Chandler-Henry moved to approve the first amendment to development improvements agreement between Town of Eagle and Senior Care Land Company,LLC for the Castle Peak Senior Care Community, Lot 2 Eagle Ranch Subdivision Filing No. 29. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Housing and Development Authority and re- convene as the Eagle County Local Liquor Licensing Authority. Commissioner... seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Other Liquor Business 11. Special Event Permit-Aspen Center for Environmental Studies APPLICANT: Aspen Center for Environmental Studies(ACES) REQUEST: Special Events Permit EVENT: Annual Harvest Party DATE OF THE EVENT: Saturday, October 18,2014 REPRESENTATIVE: Olivia Siegel,Community Outreach Director LOCATION: Rock Bottom Ranch—2001 Hook Spur Road,Basalt STAFF REPRESENTATIVE: Kathy Scriver 3 09/30/2014 • STAFF CONCERNS/ISSUES: None DESCRIPTION: The applicant has requested a permit for their annual "Harvest Party". ACES has been hosting the event since 2001. This is the third year that the organization will offer beer and wine. ACES will staff all entrances/exits to ensure that no one leaves with an alcoholic beverage. The event will feature live music, local food, apple-cider pressing, pumpkin carving, and much more. Signage and straw bales will be used to create the licensed boundary. The applicant anticipates 1200 attendees throughout the day and has submitted an application for Mass Gathering Permit(pending). The event will be limited to no more than 500 if the Mass Gathering Permit is not approved. STAFF FINDINGS: 1. The application is in order,all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice was given by the posting of a sign in a conspicuous place on the premises on September 19, 2014, at least 10 days prior to the hearing. 3. No protests have been filed in the Clerk's Office. 4. The applicant has provided an alcohol management plan and proof of server training is pending. DISCUSSION: Ms. Scriver presented the request. Staff had no concerns with the request. Olivia Siegel stated that this was a no car event. They would offer three shuttles locations. Security staff would manage the parking lot for handicap only and shuttle turnaround. They encouraged attendees to walk or ride bikes. The event was a family affair. Tickets could be purchased online and the day of the event. The funds would benefit the ACES educational programs. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for the Aspen Center for Environmental Studies"Harvest Party"being held at Rock Bottom Ranch in Basalt(unincorporated Eagle County) on Saturday,October 18,2014 from*12:00 pm—5:00 pm. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Board of County Commissioners. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Avon Transportation Funding Rich Carroll,Avon Mayor Virginia Eggers,Avon Manager 4 09/30/2014 Work Sessions 12. Eco-Build, 15 x '15, and Energy Smart Updates Adam Palmer, Environmental Health Kim Langmaid,Walking Mountains Science School 13. Castle Peak Senior Care Update Jill Klosterman,Housing Diane Mauriello,Attorney's Office 14. Community Coalition Toni Rozanski,Human Services Jennifer Ludwig,Public Health and Environment Jason Glass, Eagle County School District Nico Brown,Vail Valley Medical Center There being no further business before the Bo. ., g -, 'ng was adjourned ntil Octo er�;'2014) e ? � , coff Attest: . arr * • Clerk to the Board r cotoRN0°! ai ',n 5 09/30/2014