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Minutes 09/09/14 PUBLIC HEARING September 9, 2014 Present: Jill Ryan Chairman Sara Fisher Commissioner Kathy Chandler-Henry Commissioner Keith Montag County Manager Bryan Treu County Attorney Teak Simonton Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: 1. Resolution 2014-076 Designating September 8 - 14, 2014 as National Suicide Prevention Week Jill Baron, Speak Up Reach Out Resolution Designating September 8— 14, 2014 as National Suicide Prevention Week WHEREAS, suicide is the tenth leading cause of all deaths in the United States with one suicide occurring on average every 13.3 minutes; and WHEREAS, suicide is the second leading cause of death in Colorado among 10 to 34-year-olds, and is the 5th leading cause of death in Colorado among 10 to 54-year-olds; and WHEREAS,the elderly make up 13.3%of the population,but comprise 16%of all suicides; and WHEREAS, suicide is now the sixth leading cause of all deaths in the state of Colorado; and WHEREAS, it is estimated that 4.8 million people in the United States are survivors of suicide [those who have lost a loved one to suicide]; and WHEREAS, 50.8%of people who die by suicide use a firearm, and guns stored in the house are used for suicide 40 more times often than for self-protection; and WHEREAS, an increase in the overall suicide rate in our country was seen in 2009,representing a change in the recent pattern of stability or slight declines; the suicide rate for those 15-24 years old has more than doubled since the mid-1950s; and,the suicide rate remains highest for adults 75 years of age and older; and WHEREAS,the stigma associated with mental illness and suicidality works against suicide prevention by discouraging persons at risk for suicide from seeking life-saving help and further traumatizes survivors of suicide; and WHEREAS, statewide suicide prevention efforts should be developed and encouraged to the maximum extent possible; and WHEREAS, organizations such as the American Association of Suicidology, Speak Up Reach Out and Heartbeat-Eagle County,which are dedicated to reducing the frequency of suicide attempts and deaths, arid the pain of survivors affected by suicides of loved ones,through educational programs,research projects, intervention services, and bereavement services urge that we: 1 09/09/2014 1. Recognize suicide as a national, state and county public health problem and declare suicide prevention to be a priority; 2. Acknowledge that no single suicide prevention program or effort will be appropriate for all populations or communities; 3. Encourage initiatives based on the goals contained in the National Strategy for Suicide Prevention: a. Promote awareness that suicide is a public health problem that is preventable. b. Develop a broad-based support for suicide prevention. c. Develop and implement strategies to reduce the stigma associated with being a consumer of mental health, substance abuse, and suicide prevention services. d. Develop and implement community-based suicide prevention programs. e. Develop and implement community-based suicide bereavement programs. f. Promote efforts to reduce access to lethal means and methods of self-harm. g. Implement training for the recognition of at-risk behavior and for the delivery of the most effective treatment. h. Develop and promote effective clinical and professional practices. i. Increase access to, and community linkages with,mental health and substance abuse in the entertainment and news media. j. Improve reporting and portrayals of suicidal behavior,mental illness,and substance abuse in the entertainment and news media. k. Promote and support research on suicide and suicide prevention. 1. Improve and expand surveillance systems for suicidal behavior. WHEREAS,a great many suicides are preventable. NOW THEREFORE,BE IT RESOLVED that the Board of County Commissioners hereby designates September 8 through September 14, 2014 as"National Suicide Prevention Week"in the County of Eagle, State of Colorado. Ms. Baron read the resolution for the record. Chairman Ryan thanked Ms. Baron for raising awareness of the issue. She stated that prevention was a priority for the county. Greg Daly spoke to the board. He stated that it was important for the state and county to recognize the significance of the problem. The one key element was to bring hope to people. Erin Cochrane—Ivey spoke about upcoming events related to National Suicide Prevention Week. Commissioner Chandler-Henry thanked them for their work. Narda Riegel spoke to the board as a member of the board. She visited Eagle County schools multiple times each week talking to the students. The believed the students would take the fact that the board supported this effort seriously. Commissioner Fisher also thanked the group. She hoped the effort to raise awareness would remain strong. Commissioner Fisher moved to approve the resolution designating September 8— 14, 2014 as National Suicide Prevention Week. Commissioner Chandler-Henry seconded the motion. The vote was the declared unanimous. Consent Agenda Chairman Ryan stated the first item before the Board was the Consent Agenda as follows: 2. Approval of Bill Paying for the Week of September 8,2014 (Subject to Review by the Finance Director) John Lewis,Finance 2 09/09/2014 3. Approval of Payroll for September 18, 2014(Subject to Review by the Finance Director) John Lewis,Finance 4. Agreement between Eagle County and CNIC Health Solutions, Inc. for 2014 Employee Benefit Administration Services Berniece Gutierrez,Human Resources 5. Resolution 2014-077 Approving the Oldcastle Eagle County Fairgrounds Gravel Pit Special Use Permit (Eagle County File No.ZS-4892) Bob Narracci,Planning Commissioner Chandler-Henry moved to approve the Consent Agenda for September 9,2014, as presented. Commissioner Fisher seconded the motion. The vote was declared unanimous. Citizen Input Chairman Ryan opened and closed citizen Input, as there was none. 6. Resolution 2014-078 Adopting a Third Supplementary Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2014, and Authorizing the Transfer of Budgeted and Appropriated Monies between. Various Spending Agencies John Lewis,Finance EAGLE COUNTY GOVERNMENT EXHIBIT A 9/10/2014 Department Description Amount GENERAL FUND Revenues: Other State Grants-Northwest Loan Fund $ 81,200.00 Pass thru Contra Revenue-Northwest Loan Fund $ (81,200.00) Minturn Law-Enforcement Revenue $ 131,250.00 Animal Services Local Grant revenue $ 6,000.00 Early Head Start Federal pass thru grant $ 57,927.00 Comm Prevention Initiative State Grant $ 36,764.00 Supplemental Contingency $ - Unassigned Fund Balance $ 317,903.00 Total Revenue $ 549,844.00 Expenditures: Sheriff 2 FTE for Minturn Contract $ 79,661.00 Animal Services Coyote Rollers grant funded $ 6,000.00 Animal Services Emergency Medical Treatment for animals $ 3,055.00 Animal Services Wages part-time-Veterinarian $ 3,600.00 Animal Services FICA-Veterinarian $ 224.00 Animal Services Medicare-Veterinarian $ 52.00 3 09/09/2014 Early Head Start Wages-regular $ 12,800.00 Early Head Start FICA $ 794.00 Early Head Start Medicare $ 186.00 Early Head Start Health Insurance $ 4,551.00 Early Head Start Retirement $ 768.00 Early Head Start Training $ 6,000.00 Early Head Start Travel $ 4,000.00 Early Head Start Advertising-recruitment $ 2,000.00 Early Head Start Other Purchased Services $ 10,000.00 Early Head Start Program supplies $ 5,366.00 Comm Prevention Initiative Contractual Services Projects $ 22,198.00 CBOE Arbitration Fees $ 3,000.00 BoCC Air Canada Flight Guarantees $ 115,000.00 Treasurer 2014 Salary adjustments $ 4,464.00 Admin Severance agreement $ 99,568.00 HR Severance agreement $ 69,522.00 Planning Shifting FTE from OS to Planning $ 37,443.00 Human Resources Recruiting expenses $ 25,000.00 Facilities Mgt Radio for security $ 3,422.00 Facilities Mgt Temp help for staff coverage $ 5,000.00 Env Hlth Part-time wages for inspections $ 8,000.00 Env Hlth FICA for inspections $ 496.00 Env Hlth Medicare wages for inspections $ 116.00 Contribution to Clear Crk County-Advanced Guide way Engineering Study $ 10,000.00 Building Wages-Overtime $ 3,000:00 Coroner Security and burial of skeletal remains $ 4,558.00 Total Expenditures $ 549,844.00 Road and Bridge Fund Revenues: Assigned Fund Balance $ 15,000.00 Total Revenue $ 15,000.00 Expenditures: Wages-overtime $ 15,000.00 Total Expenditures $ 15,000.00 Social Services Fund Revenues: Public Assistance EPSDT Grant $ 9,410.00 Comm Prevention Initiative HHS-State Grants programs $ (36,764.00) Public Assistance Operating Revenue $ 1,460.00 Child Welfare Services HHS State Grant $ 1,600.00 Assigned Fund Balance $ 400.00 Total Revenue $ (23,894.00) Expenditures: Public Assistance Wages-part-time $ 6,427.00 Public Assistance FICA $ 398.00 Public Assistance Medicare $ 93.00 Public Assistance Workers'Compensation $ 20.00 Public Assistance Telephone Services $ 372.00 4 09/09/2014 Public Assistance Client Services Travel $ 100.00 Public Assistance Other Purchased Services $ 2,000.00 Comm Prevention Initiative Contractual Services Projects $ (36,764.00) Public Assistance State Training Center Training $ 1,134.00 Public Assistance Business Trips $ 326.00 Child Welfare Services Tuition&Training $ 2,000.00 Comm Prevention Initiative Wages-regular $ 8,988.00 Comm Prevention Initiative Wages-overtime $ 15.00 Comm Prevention Initiative FICA $ 775.00 Comm Prevention Initiative Medicare $ 111.00 Comm Prevention Initiative Retirement $ 540.00 Comm Prevention Initiative HHS Programs $ (10,429.00) Total Expenditures $ (23,894.00) Sales Tax E.V.Transportation Revenues: Donation and Contributions $ 16,200.00 Assigned Fund Balance $ 224,800.00 Total Revenue $ 241,000.00 Expenditures: Rentals-Office Buildings $ 80,000.00 Employee Physicals $ 1,000.00 Removal of concrete pads-safety issue $ 4,000.00 Wages-temporary $ 20,000.00 Wages-Overtime $ 100,000.00 Wages-Overtime-Straight $ 16,000.00 Wages-regular $ 20,000.00 Total Expenditures $ 241,000.00 Sales Tax E.V.Trails Revenues: Assigned Fund Balance $ 175,000.00 Total Revenue $ 175,000.00 Expenditures: Gypsum to Dotsero Trail $ 175,000.00 Total Expenditures $ 175,000.00 Transportation Capital Revenues: CDOT Contribution for Bus Pullout and Park and Ride $ 40,000.00 Assigned Fund Balance $ 112,000.00 Total Revenue $ 152,000.00 Expenditures: Eby Creek Rd Bus Pullout-Town of Eagle contribution $ 25,000.00 Traer Creek Shelter-Town of Avon contribution $ 30,000.00 CleverWorks Application $ 97,000.00 5 09/09/2014 Total Expenditures $ 152,000.00 Airport Fund Revenues: AIP-52-Pavement FAA Grant $ 75,000.00 Assigned Fund Balance $ 85,767.00 Total Revenue $ 160,767.00 Expenditures: AIP-52-Pavement Project $ 43,266.00 AIP-53 Airport Apron Project $ 100,000.00 Severance agreement $ 17,501.00 Total Expenditures $ 160,767.00 Conservation Trust Fund Revenues: Assigned Fund Balance $ (19,156.00) Total Revenue $ (19,156.00) Expenditures: Disc Golf Course Improvements $ 8,350.00 Eagle River Center flooring $ (27,506.00) Total Expenditures $ (19,156.00) Public Health Fund Revenues: HHS-Federal Grant-RSVP $ 2,500.00 Assigned Fund Balance $ - Total Revenue $ 2,500.00 Expenditures: Client Services Travel $ 500.00 Program supplies $ 2,000.00 Total Expenditures $ 2,500.00 Housing Loan Fund Revenues: Assigned Fund Balance $ 95,000.00 Total Revenue $ 95,000.00 Expenditures: Loan Program Fees $ 50,000.00 Loan Program Fees $ 30,000.00 Loan Program Fees $ 15;000.00 Total Expenditures $ 95,000.00 Housing Operations Fund Revenues: Assigned Fund Balance $ - Total Revenue $ - Expenditures: Wages-regular $ 38,423.00 Wages-part-time $ 7,190.00 Wages-overtime $ 3,500.00 FICA taxes $ 2,828.00 6 09/09/2014 Medicare $ 662.00 Workers'Compensation $ 596.00 Retirement $ 2,737.00 Reimbursed Wages-Lake Creek $ (55,936.00) Total Expenditures $ - Open Space Fund Revenues: Transfer in from CIP-ERP-Committed Fund Bal $ 15,000.00 Transfer in from CIP-ERP-Committed Fund Bal $ 8,000.00 Assigned Fund Balance $ 300,057.00 Total Revenue $ 323,057.00 Expenditures: Eagle River Preserve Entrance Sign $ 15,000.00 Pumphouse Repair $ 8,000.00 Horn Ranch Improvements $ 15,000.00 Conservation Easement Monitoring Fee $ 2,500.00 Colorado River Retreat• $ 320,000.00 Reduction of FTE in Open Space $ (37,443.00) Total Expenditures $ 323,057.00 Capital Improvement Fund Revenues: ERP Tipping Fee-Entrance Sign $ 15,000.00 ERP Tipping Fee-Pumphouse Repair $ 8,000.00 Assigned Fund Balance $ 227,630.00 Total Revenue $ 250,630.00 Expenditures: Open Space request Transfer out-ERP Entrance Sign $ 15,000.00 Open Space request Pumphouse Repair $ 8,000.00 Detentions Detentions Upgrade CCR/Booking $ 227,630.00 Total Expenditures $ 250,630.00 Landfill Fund. Revenues: Unrestricted Net Position $ 68,355.00 Total Revenue $ 68,355.00 Expenditures: Landfill related services-Engineering $ 8,355.00 Landfill Solar $ 60,000.00 Total Expenditures $ 68,355.00 Motor Pool Fund Revenues: Unrestricted Net Position $ 123,694.00 Total Revenue $ 123,694.00 Expenditures: Light Electrical for New Fuel System $ 6,678.00 Heavy Electrical for New Fuel System $ 6,678.00 Light Faster Software Interface for New Fuel System $ 1,750.00 Heavy Faster Software Interface for New Fuel System $ 1,750.00 7 09/09/2014 2014 John Deere 744K Loader for Landfill $ 106,838.00 Total Expenditures $ 123,694.00 Insurance Reserve Fund Revenues: Unassigned Fund Balance $ 50,000.00 Total Revenue $ 50,000.00 Expenditures: Additional Claim Activity $ 50,000.00 Total Expenditures $ 50,000.00 Health Insurance Fund Revenues: Unassigned Fund Balance $ 25,000.00 Total Revenue $ 25,000.00 Expenditures: Health Screenings&Benefit Fair $ 25,000.00 Total Expenditures $ 25,000.00 General SUMMARY All Funds Fund Additional Revenue $ 341,347.00 $231,941.00 Unassigned and Assigned Fund Bal(incl.Net Assets) -Previously Funded Purchases $ - $ - Contingency Fund(Unassigned) $ - $ - Unassigned and Assigned Fund Balance used for additional appropriations $ 1,609,401.00 $317,903.00 Committed Fund Balance-Previously Funded Purchases $ - $ Committed Fund Balance-used for additional appropriations $ 23,000.00 Restricted Fund Balance-Previously Funded $ - $ - Restricted Fund Balance-used for additional appropriations Unrestricted Net Position $ 192,049.00 $ Nonspendable $ - $ - Transfers $ 23,000.00 $ - $ 2,188,797.00 $549,844.00 .� w �� � � �€ �r; � � � � Nkr.dB tk r v ':Yy K'xw;.°� ., ,;x�1" r� a!+ h ei sr„0 Y ge— �tesr e01.0' ; 44, fir" `.; 4117 ” 11:;* r � h . ��a t z �^; �sg ,O ;,—;:,, 1, f si r s am, & r we u a '� , imp x1. ,, a Mr. Lewis explained this third request. The total request was$2,188,797 to be appropriated. He explained that the General Fund request was$549,844 of which half was new revenue that came into the General Fund. The 8 09/09/2014 Road and Bridge Fund needed$15,000 for overtime due to last year's heavy snowfall.. ECO Fund was requesting $241,000 for one new position and some for overtime due to being short positions. ECO Trails was asking for $175,000 for the Gypsum to Dotsero trail. The ECO bus capital was requesting$152,000 for a bus shelter and bus trackers. The Airport Fund requested$160,767 for aprons for the airport. Some funding came from the Federal Aviation Administration. The Conservation Trust Fund was asking for$19,156 for Eagle River Center improvements. The Open Space Fund was requesting$320,000 to pay for a purchase of the Colorado River Retreat near Burns. The Public Health Fund was requesting that a$2,500 grant be allowed to be spent. The Housing Loan Fund had an adjustment to repayment of various loans and movement of repayment back to the Housing Authority. The Capital Improvement Fund was requesting$250,630 to upgrade the detentions facility booking area to make it safer. The Landfill Fund was asking for around$60,000 to fund a small solar farm and various other small projects. The Motor Pool Fund was requesting$123,694 to replace the John Deere loader at the Landfill. The Insurance Reserve Fund had additional claim activity and as such needs a supplemental infusion. Lastly,the Health Insurance Fund was requesting$25,000 to pay for health screenings and the benefit fair coming up this fall. Commissioner Fisher asked about the budget for supplemental requests. Mr. Lewis stated that the supplemental requests so far had exceeded the budget by around$400,000. Mr. Montag asked about the$95,000 relative to the Housing Loan Fund. Ms.Klosterman explained that it came from several sources. Some from state grants,local grants, General Fund dollars and repayments of principal over time. The majority of the money came from the General Fund. Mr.Montag asked about the ECO bus expenditure for overtime. Ms. Collier stated that they have lost employees as bus drivers because the economy was improving and more lucrative positions were available to skilled labor. Every hour that went by with unfilled positions, overtime scheduling was the result. Commissioner Chandler—Henry spoke about the budget approach. She appreciated the zero based budget and the small contingency built in. These approaches lead to a healthy supplemental budget reality. She believed this approach kept the county leaner and allowed a more transparent process. The reserves in many funds were healthy so that transfers between funds could happen when opportunities present themselves. Commissioner Fisher stated that supplemental budgets used to be six to eight requests throughout a year. She was pleased that the county reserves were very healthy. She believed that the reason the supplemental requests were$400,000 more than budgeted in the General Fund was because of the unanticipated severance and recruitment expenses for the former Human Resources Director and the current County Manager. She was challenged with losing the current County Manager. She felt that the loss of these individuals was unfortunate due to their good performance. She believed that in both situations the individuals had not chosen to leave but felt the road had been paved to do so. She wished them both the best of luck. She thanked Mr.Montag for staying to be part of the 2015 budget and hoped he would help her vocalize concerns about the spending practices put in place this year. Chairman Ryan thanked the commissioners for their comments. She addressed the spending of reserves. Several years ago the reserves were close to $4.5 million. At that point they asked the Finance Department to do a reserve study and look at the risks. The advice was to become more conservative. The amount was tripled to about $14 million. The philosophical choice was to re-invest the dollars in the community in the form of community grants. She was impressed with the fiscal discipline of the organization through the recession. The county finances were in a very healthy financial state. The housing martcet`was'growing but commercial market was stagnant. There was much time spent considering appropriate sding choicos. Keith Montag had been at the county for 25 years and she thanked him for his leadership and service. �..,. . Commissioner Chandler—Henry moved to approve the supplemental—budget. Commissioner Fisher seconded the motion. The°vote was declared unanimous. Director Updates Child Care Assessment,Toni Rozanski Early Head Start Grant,Toni Rozanski 9 09/09/2014 Joint Meeting with Garfield County Commissioners Garfield County Building 108 8th Street, BOCC Room 100 Glenwood Springs, Colorado Grand Avenue'Bridge(Garfield-Eagle County Support) PILT Funding Economic Development Eagle,Garfield and Mesa County Fairs Joint Meeting with Pitkin County Commissioners Mt. Sopris Room El Jebel Community Center 20 Eagle County Drive El Jebel, Colorado Open Space Trails Basalt Affordable Housing There being no further business before .•_. • ; meeting was ad'ourned until Sep 16, 201 . Attest: •` .r�.i..:� �: * ( /7/ Clerk to the Boar 7 °IPAPO Ch an 10 09/09/2014