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Minutes 08/26/14 PUBLIC HEARING August 26, 2014 Present: Jill Ryan Chairman Sara Fisher Commissioner Kathy Chandler-Henry Commissioner Keith Montag County Manager Christina Hooper Assistant County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Ryan stated the first item before the Board was the Consent Agenda as follows: 1. Approval of Bill Paying for the Week of August 25, 2014(Subject to Review by the Finance Director) John Lewis,Finance 2. Approval of Payroll for September 4, 2014(Subject to Review by the Finance Director) John Lewis,Finance 3. Agreement between Eagle County and Public Trust Advisors, LLC for Investment Advisory Services Karen Sheaffer,Treasurer 4. Agreement between Eagle County and Oldcastle SW Group,Inc. for the 2014 Overlay Project Gordon Adams,Road&Bridge 5. Agreement between Eagle County and Ruggs Benedict, Inc to Provide On-Call Flooring Materials, Installation,Replacement and Repair Services for Eagle County Properties Ron Siebert,Facilities Management 6. Memorandum of Understanding between the State of Colorado Department of Human Services and the Board of County Commissioners or Other Elected Governing Body of Eagle County for IV-E Waiver Demonstration Projects Holly Kasper,Human Services 7. Addendum to Memorandum of Understanding between The State of Colorado Department of Human Services and The Board of County Commissioners or Other Elected Governing Body of Eagle County for IV-E Waiver Demonstration Projects Holly Kasper,Human Services 8. First Amendment to Agreement between Eagle County and ProDIGIQ for Airfield Condition Reporting System Development and Maintenance Chris Anderson,Airport 9. Resolution 2014-074 Approving the Second Extension to the Final Plat for the Vines at Vail PUD (Eagle County File No.PR-4856) Scot Hunn,Planning 1 08/26/2014 Chairman Ryan asked Chris Anderson if the agreement related to item 7 was fully budgeted. Mr. Anderson stated that the system was budgeted in airport operations. It was an add-on to the existing services purchased a year ago. The modular would monitor runway conditions and provide real time updates for runway and airfield conditions. Timeliness of the information was critical. Commissioner Fisher moved to approve the Consent Agenda for August 26,2014, as presented. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Citizen Input Chairman Ryan opened and closed citizen Input, as there was none. 10. Treasurer Second Quarter Interest Report Public Trustee Second Quarter Revenue/Expense Report Karen Sheaffer,Treasurer and Public Trustee Mari Renzelman presented the report. Interest earned for the second quarter was $77,119.01 and of that, $68,004.16 went to the General Fund. Compared to the same time last year, $80,000 in interest was received for the same quarter. The year to date total was $236,718.41 in interest of that,$207,614.35 was to the General Fund. Chairman Ryan wondered if 100%of what was budged would be collected. Ms. Renzelman believed it would be close. Ms. Sheaffer did not believe they would meet the budgeted amount but would make what was made last year. She believed that the high dollar investments were a thing of the past. Until interest rates showed any kind of movement this was going to be the trend. Her mission remained to be safety and preservation of capital. Commissioner Chandler-Henry asked about the comparison chart for 2013 and 2014. There was a difference of$24,000 in interest. Ms. Sheaffer stated all of the county's money was invested as a pool.The investments varied so the interest earnings in anyone quarter varied but year-end totals would be consistent to last year. Commissioner Fisher believed there was a lot to learn and there was still a long road ahead. Karla Bagley presented the Public Trustee Second Quarter Revenue/Expense Report. Revenues were down$18,342.96.00 due to the decline in foreclosure filings. Expenses stayed about the same. At the same time last year there were 113 new foreclosures filed and so far there had been only 51 new filings. Foreclosure sales were also down with 84 sales in 2013 and 29 in 2014. Releases were a revenue generation for the Public Trustee's Office and those were down as well. Commissioner Fisher believed that people were taking advantage of refinancing opportunities. Ms. Sheaffer pointed out that this year was the first of two years that there had been reduced tax revenue. Commissioner Chandler-Henry asked about how much of the housing inventory was bank owned. Ms.Bagley believed that those numbers were going down based on the type of questions her office had been receiving. Commissioner Fisher moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Air Terminal Corporation. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. 2 08/26/2014 Eagle County Air Terminal Corporation 11. Assignment Agreement for Assignment of Fourteen Rental Car Return Parking Spaces from Frontier Rental,DBA Dollar Rent A Car and Thrifty Car Rental,to The Hertz Corporation Chris Anderson,Airport Mr.Anderson stated that this was a reassignment of parking spaces under the current lease between Dollar and Hertz. The leases were renewed in November 2013. Dollar did not have a need for the 14 parking spaces and Hertz needed the parking spaces. They would be assigned at the same rate and the same term. • Commissioner Fisher moved to approve the assignment agreement for assignment of fourteen rental car return parking spaces for Frontier Rental,DBA Dollar Rent A Car and Thrifty Car Rental,to The Hertz Corporation. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Air Terminal Corporation and re-convene as the Eagle County Housing and Development Authorit a Commissioner Chandler-Henry seconded th otion. The.,.vote was declared unanimous. Eagle County Housing and Development' uthonify 12. Agreement for Procurement and Installation Services between Riverview Apartments Preservation LP and Horizon Roofing,Inc.for Building C Roof at Riverview Apartments Dan Murray and Jill Klosterman,Housing Dan Murray explained that the roof on Building C had leaked last winter. They received three bids and went with the lowest bid from Horizon Roofing at$47,075. Ms.Klosterman stated that the project was budgeted. All the other roofs had been replaced before the major renovation project. Mr.Montag wondered if there were other buildings that would need roof replacement in the future. Bill Wright stated that there was one other building but they did not anticipate any problems this winter. They were looking to replace it in the following year. Commissioner Fisher wondered if there was value in being proactive. She suggested replacing the roof now to avoid any repairs due to water damage in the future. The price seemed reasonable. Ms.Klosterman stated that there had been an inspection and it was determined that the roof did not require immediate replacement. Commissioner Chandler-Henry moved to approve the agreement for procurement and installation services between Riverview Apartments Preservation LP and Horizon Roofing, Inc. for building C roof at Riverview Apartments. Commissioner Fisher seconded the motion. The vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Board of County Commissioners. Commissioner Chandler-Henry seconded the motion. The vote was declared unanimous. 3 08/26/2014 Work Session Colorado Counties Inc.Annual Update Chip Taylor and Brandy DeLange, CCI EA There being no further business before . : . • ,:, eeting was ad'ourned until Sep ember ,, 2014. • 41.. " n / 0 Attest: 0,___ =��1 Clerk to the Boa d EOAwvo Ch.',/ an 4 08/26/2014