HomeMy WebLinkAboutMinutes 09/17/13 PUBLIC HEARING
September 17, 2013
Present: Sara Fisher Chairman
Kathy Chandler-Henry Commissioner
Keith Montag County Manager
Bryan Treu County Attorney
Kathy Scriver Deputy Clerk to the Board
Absent: Jill Ryan Commissioner
This being a scheduled Public Hearing,the following items were presented to the Board of County
Commissioners for their consideration:
Consent Agenda
Chairman Fisher stated the first item before the Board was the Consent Agenda as follows:
1. Approval of Bill Paying for the Week of September 16,2013 (Subject to Review by the Finance Director)
John Lewis,Finance
2. Agreement between Eagle County and Joe Karr
Holly Kasper,HHS
3. Intergovernmental Agreement between Eagle County and The Town of Red Cliff, Colorado for Planning
Services
Scot Hunn,Planning
4. Construction Agreement with OldCastle SW Group for Construction of the Eagle Valley Trail From
Stonebridge Drive to Post Boulevard in Eagle Vail
Ellie Caryl, ECOTrails
5. Annual Emergency Management Program Grant
Barry Smith,Emergency Management
Ellie Caryl spoke about item 4. The trail section was in Eagle Vail and part of ongoing efforts to connect
Avon and Dowd Junction. The contract was with Old Castle SW Group for construction for$490,000.00.
Construction would begin next week if the board approved the contract.
Scott Hunn spoke about item 3. The town of Red Cliff was short a planner and approached the county
requesting planning services and plan review. The county was happy to oblige the request and was helping out 10-
15 hours a week.
Commissioner Chandler-Henry moved to approve the Consent Agenda for September 17, 2013, as
presented.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Citizen Input
Chairman Fisher opened and closed citizen Input,as there was none.
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6. Resolution 2013-085 Adopting a Fourth Supplemental Budget and
Appropriation of Unanticipated Revenues for Fiscal Year 2013, and
Authorizing the Transfer of Budgeted and Appropriated Moneys Between
Various Spending Agencies
John Lewis,Finance
Department Description Amount
GENERAL FUND
Revenues:
State Grant-Forest Health $5,000.00 1001-172-4350.99 (20905)
Forest Reserve Act Revenue//PILT $550,672.00 1001-149-4322.11
Rodeo Sponsors $(34,907.00) 1001-655-4435.14
Trade Sponsorships $46,017.00 1001-655-4435.18
ECO Build Funds//GF Committed Fund Balance $125,000.00
Unassigned Fund Balance $131,259.00
Total Revenue $823,041.00
Expenditures:
Planning Forest Health-Hazardous fuel reduction $5,000.00 1001-172-6596.99 (20905)
Finance Forest Reserve Act Agrmt with Schl Dist.//PILT $550,672.00 1001-149-8900
Fair&Rodeo Increased Rodeo costs $53,622.00 See attached
Attorneys CBOE wages $5,485.00 See attached
Env Hlth .5 FTE for EH Core Services $18,741.00 See attached
Env Sustainability Energy Smart Colorado program costs $125,000.00 1001-291-8905.99 (20903)
Planning Wages/Gitchell&Kostick $54,521.00 See attached
Energy Smart Energy Smart Salaries $8,539.00 See attached
Energy Smart Energy Smart Travel $737.00 1001-172-6581.99(20907c.Travel TRI)
1001-172-7101.99.99(20907d.Equipment
Energy Smart Energy Smart Operating Supplies $(13,417.00) TRI)
Energy Smart Energy Smart Federal Grant Passthm $21,003.00 1001-172-4348.99(20907fsub-recipient))
Energy Smart Energy Smart Other Purchased Services $3,969.00 1001-172-6581.99(20907£Vendor,Eagle)
1001-172-5431.99(20907h.OthDirCost
Energy Smart Energy Smart Tuition and training $(20,692.00) TRI)
1001-172-6143.99(20907h.OthDitCost
Energy Smart Energy Smart Rebates $(10,412.00) TRI)
1001-172-6857.99(20907h.OthDirCost
Energy Smart Energy Smart Assessment Services $15,936.00 TRI)
Energy Smart Energy Smart Telephone Services $935.00 1001-172-6225.99(20907h.OthDirCost)
Energy Smart Energy Smart Events&Sponsorship $(6,684.00) 1001-172-6593.99(20907h.OthDirCost)
Energy Smart Energy Smart Fleet Charges(Eagle) $(495.00) 1001-172-6665.99(20907h.OthDirCost)
Energy Smart Energy Smart Food $581.00 1001-172-7300.99(20907h.OthDirCost))
Coroner Deputy Coroner FTE $10,000.00
Total Expenditures $823,041.00
Road&Bridge Fund
Revenues:
Transfer in from CIP Fund for Red Dirt Bridge $10,000.00 1100149-4910.65
Assigned Fund Bal $-
Total Revenue $10,000.00
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Expenditures:
Red Dirt Bridge design $10,000.00 1100-305-8316.99
$10,000.00
SOCIAL SERVICES FUND
Federal Grant-Health Assistance Network $258,526.00 1110-531-4342.89
State Operating Revenue-Health Assistance
Network $1,394.00 1110-531-4626
Federal Grant-EPSDT SFY14 Grant $12,870.00 1110-530-4362.99 (21238)
State Operating Revenue $274.00 1110-530-4626
Assigned Fund Bal $(23,709.00)
Total Revenue $249,355.00
Expenditures:
Hlth Assist Network Wages-regular $124,578.00 1110-531-5110
Hlth Assist Network Wages-partime $7,280.00 1110-531-5115
Hlth Assist Network FICA taxes $8,175.00 1110-531-5210
Hlth Assist Network Medicare $1,912.00 1110-531-5215
Hlth Assist Network Health Insurance $45,515.00 1110-531-5310
Hlth Assist Network Retirement $7,475.00 1110-531-5340
Hlth Assist Network Telephone Services $2,580.00 1110-531-6225.11
Hlth Assist Network Computer Licenses $120.00 1110-531-6520
Hlth Assist Network Other Printed Materials $1,190.00 1110-531-6559
Hlth Assist Network Postage $100.00 1110-531-6560
Hlth Assist Network Business Trips $398.00 1110-531-6580
Hlth Assist Network Client Services Travel $8,328.00 1110-531-6582.11
Hlth Assist Network Purchased Services $3,187.00 1110-531-6595
Hlth Assist Network Fleet Services. $2,301.00 1110-531-6665.11
Hlth Assist Network Operating supplies $4,290.00 1110-531-7100
Hlth Assist Network Office supplies $1,240.00 1110-531-7102
Hlth Assist Network IT Purchases $10,675.00 1110-531-7195.11
Hlth Assist Network Publications(Advertisement) $5,500.00 1110-531-6540
Hlth Assist Network Tuition&Training $870.00 1110-531-5430
Fleet Services(State reimb of Asst Network
Hlth Assist Network training) $524.00 1110-531-6540
Public Assistance Wages-temporary $5,514.00 1110-530-5120.99 (21238)
Public Assistance FICA taxes $278.00 1110-530-5210.99 (21238)
Public Assistance Medicare $138.00 1110-530-5215.99 (21238)
Public Assistance Tuition&Training $450.00 1110-530-5431.99 (21238)
Public Assistance Telephone Services $330.00 1110-530-6225.99 (21238)
Public Assistance Advertising $2,590.00 1110-530-6540.99 (21238)
Public Assistance Other Printed Materials $990.00 1110-530-6559.99 (21238)
Public Assistance Business Trips $100.00 1110-530-6581.99 (21238)
Public Assistance Client Services Travel $1,400.00 1110-530-6582.99 (21238)
Public Assistance Purchased Services $150.00 1110-530-6596.99 (21238)
Public Assistance Fleet Services $400.00 1110-530-6665.99 (21238)
Public Assistance Program Supplies $40.00 1110-530-7200.99 (21238)
Public Assistance Office supplies $180.00 1110-530-7103.99 (21238)
Public Assistance Food $310.00 1110-530-7300.99 (21238)
Public Assistance Tuition&Training $247.00 1110-530-5430
Total Expenditures $249,355.00
EV Trails Fund
Revenues:
Eagle Vail Metro District Contribution $50,000.00 1152-606-62-4370.99 (31904) ,
Assigned Fund Bal $175,000.00
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09/17/2013
Total Revenue $225,000.00
Expenditures:
Avon to EV Trail Phase I $225,000.00 1152-606-62-8160.99 (31904)
$225,000.00
Sales Tax R.F.V.Transportation
Revenues:
Roaring Fork Sales Tax $50,000.00 1153-415-4130
Assigned Fund Bal $ -
Total Revenue $50,000.00
Expenditures:
Roaring Fork Sales Tax disbursement $50,000.00 1153-415-8900
$50,000.00
Sales'Tax R.F.V.Trails
Revenues:
Roaring Fork Sales Tax $5,000.00 1154-616-4130
Assigned Fund Bal $ -
Total Revenue $5,000.00
Expenditures:
Roaring Fork Sales Tax disbursement $5,000.00 1154-616-8900
$5,000.00
AIRPORT FUND
Revenues:
State Grant-CDOT-80% $24,000.00 1160-455-4367.11
Assigned Fund Bal $21,400.00
Total Revenue $45,400.00
Expenditures:
Two Trucks with plow attachments $32,400.00 1160-455-8410.11
County T-Hangars $(10,000.00) 1160-450-6421.11
Re-seeding $(25,000.00) 1160-450-6425.11
Consulting Services $35,000.00 1160-450-6595
Tuition&Training $13,000.00 1160-450-5430
$45,400.00
Public Health Fund
Revenues:
HHS State Grants-Health Equities $102,971.00 1209-505-77-4362.11
Local Grants-Well&Wise $74,543.00 1209-515-4370.99 (21241)
HHS State Grants-WIC $744.00 1209-505-74-4362.14
HHS State Grants-Tobacco $58,960.00 1209-505-76-4362.11
Fed grant projects AAAA $3,322.00 1209-515-4342.99 (21219)
Assigned Fund Balance-increase $(108,221.00)
Total Revenue $132,319.00
Expenditures:
Healthy Communities Wages-regular New HC Coordinator $24,700.00 1209-505-70-5110
Healthy Communities FICA taxes New HC Coordinator $1,546.00 1209-505-70-5210
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•
Healthy Communities Medicare New HC Coordinator $361.00 1209-505-70-5215
Healthy Communities Health Insurance New HC Coordinator $9,103.00 1209-505-70-5310
Healthy Communities Retirement New HC Coordinator $1,496.00 1209-505-70-5340
Health Equities Contractual Services $29,600.00 1209-505-77-6142
Health Equities Advertising $4,200.00 1209-505-77-6540
Health Equities Business Trips $2,140.00 1209-505-77-6580
Health Equities Operating supplies $500.00 1209-505-77-7100
Tobacco Other Purchased Services $25,509.00 1209-505-76-6595
Tobacco Operating supplies $125.00 1209-505-76-7100
Tobacco Office supplies $204.00 1209-505-76-7102
Tobacco Food $600.00 1209-505-76-7300
Tobacco . Business Trips $1,736.00 1209-505-76-6580
AAAA-Program supplies-raw foods $3,322.00 1209-515-7201.99 (21219)
Tobacco Grant contracted services $27,177.00 1209-505-70-6596.99 (2122.1)
Total Expenditures $132,319.00
Open Space Fund
Revenues:
Assigned Fund Balance $4,080,000.00
Total Revenue $4,080,000.00
Expenditures:
Duck Pond Conservation Easement $40,000.00 1442-620-8905.98 (OS620.DUCKPOND)
1442-620-8905.98
Cordillera L Conservation Easement $40,000.00 (OS620.CORDILLERAL)
Colorado River Ranch boat ramp $329,215.00 1442-191-8150.99 (80012)
Two Bridges reduction $(49,215.00) 1442-191-8150.99 (80006)
Horn Ranch prospective land purchase $3,720,000.00 1442-620-8000.80 (80010)
$4,080,000.00
Capital Improvement Fund
Revenues:
Assigned Fund Bal $643,133.00
Total Revenue $643,133.00
FM DA Furniture upgrades $26,806.00 2150-190-7101.98
DA Phone System upgrade $20,000.00 2150-190-7101.98
DA Remodel $39,270.00 2150-191-8250.99
Red Dirt Bridge transfer to R&B $10,000.00 2150-149-9100.15
ERC Solar $500,000.00 2150-191-8250.99
Engineering Edwards Metro Sidewalk repair $10,000.00 2150-305-8905.99
El Jebel R&B shop sewer connection $26,357.00 2150-190-8250.99
Eagle Vail School Zone $9,500.00 2150-101-17-8900
JC Debt Service Admin Fee $1,200.00 2150-149-9100.72
Total Expenditures $643,133.00
Justice Center COP Debt Service
Revenues:
Transfer in from CIP Fund $1,200.00 2202-149-4910.65
Assigned Fund Bal $ -
Total Revenue $ -
JC Debt Service Admin Fee $1,200.00 2202-149-6112
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Total Expenditures $1,200.00
Fleet Fund
Revenues:
Lease repair revenue $110,350.00
Unrestricted Net Assets(increase) $(299,000.00)
Total Revenue $(188,650.00)
Expenditures:
Equipment not purchased in 2013 $(589,000.00) 3700-730-56-8410.11
Downsize Dozer#8006 in 2013 $290,000.00 3700-730-56-8410.11
Heavy parts $110,350.00 3700-730-56-8410.11
Total Expenditures $(188,650.00)
E911
Revenues:
Unrestricted Net Assets(increase) $32,596.00
Total Revenue $32,596.00
Expenditures:
Additional Dispatch position funding $32,596.00 3900-245-6681
Total Expenditures $32,596.00
•
SUMMARY All Funds General Fund
Additional Revenue $1,319,736.00 $566,782.00
Unassigned and Assigned Fund Bal(incl.Net
Assets)-Previously Funded Purchases $ - $ -
Contingency Fund(Unassigned) $ - $ -
Unassigned and Assigned Fund Balance used
for additional appropriations $4,918,862.00 $31,259.00
Committed Fund Balance-Previously Funded
Purchases $ -
Committed Fund Balance-used for additional
appropriations $(141,404.00) $125,000.00
Restricted Fund Balance-Previously Funded $ - $ -
Restricted Fund Balance-used for additional
appropriations $-
Transfers In $11,200.00 $-
Total Appropriations $6,108,394.00 $823,041.00
SUMMARY
Previously funded $ -
New revenue $1319,736.00
New appropriations $4,777,458.00 Al
Transfers $11,200.00
Total $6,108,394.00
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Mr. Lewis presented the request. He believed there would probably be one more request before the
end of the year. In the 4th supplemental request the largest request was for Open Space$4,080,000.00. He
presented the general fund revenues line items.
The board indicated that they had no questions.
Mr. Lewis continued with the other line items.
Tom Hyatt presented the capital improvement requests. He explained the District Attorney's
request for furniture upgrades, a new phone system, and remodel. Part of the remodel request included a
shower. The CIP committee did not recommend the change. Edwards Metro District was requesting a
$10,000 contribution towards some sidewalks. The committee did not recommend this be approved as the
sidewalks were owned by the Homeowner's Association.
Ken Marchetti spoke on behalf of the Edwards Metro District. There were a number of sidewalks
and path areas where maintenance had not been addressed. There were sidewalks in the Homestead area
that were in poor condition. He believed there needed to be some discussion about the sidewalks in the
Edwards area constructed before maintenance agreements were in place. Eva Wilson recommended they
submit an application through CIP for a segment of the funds to get repair done before winter allowing time
to work with staff and the board to develop a longer term plan.
Chairman Fisher believed the request made sense. She encouraged a long term solution.
Commissioner Chandler-Henry concurred with Chairman Fisher and the safe route to school
should be a part of the discussion.
Mr.Montag asked about the other partners.
Mr.Marchetti stated that the Homestead HOA and Edwards Metro District were contributing
$5,000 each.
Commissioner Chandler-Henry wondered if the request should be pulled.
Chairman Fisher suggested moving forward to get the concrete poured before the snow but
encouraged further discussion.
Mr.Hyatt spoke about the El Jebel R&B shop sewer connection.
Eva Wilson explained that the Mid Valley was taking over the Crawford property. Next year the
pump station would be eliminated and a gravity feed would be attached to the main line. The estimated
cost for next year was $60,000. In the future,next year's tie-in would reduce future costs.
Mr.Hyatt presented the remaining requests. There was about$2 million dollars left out of the fund
but next year's funding request would be about $2 million and there were already requests for$6 million.
There was a need to carry forward as much as possible. Overall,the committee recommended all the
projects other than the sidewalks and DA shower.
The commissioners agreed not to fund the showers for the DA office.
Mr. Lewis presented the remaining items. He stated that his office would make the changes on the
CIP and requested a formal approval and appropriation of the supplemental budget.
Chairman Fisher opened and closed public comment, as there was none.
Commissioner Chandler-Henry moved to approve the resolution adopting a fourth supplemental
budget and appropriation of unanticipated revenues for fiscal year 2013, and authorizing the transfer of
budgeted and appropriated moneys between various spending agencies, as amended..
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
7. An Ordinance Temporarily Prohibiting the Operation of Retail Marijuana
Cultivation Facilities, Retail Marijuana Product Manufacturing Facilities,
Retail Marijuana Testing Facilities or Retail Marijuana Stores Within the
Unincorporated Boundaries of Eagle County, State of Colorado
Bryan Treu,Attorney
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09/17/2013
Mr.Treu explained that the ordinance would continue to January 1, 2014. Amendment 64 required
that counties had to start accepting applications by October 1,2013. He wanted to allow the board and the
Planning Commissioner to review the proposed land use regulations. Amendment 64 allowed counties to
opt out completely from the commercial operations. The ordinance would be brought back on October 1st
for a second reading and final approval.
Chairman Fisher asked Mr.Hunn if Red Cliff was going to allow these types of shops.
Mr. Hunn stated that he had no conversations about the topic.
Commissioner Chandler-Henry believed that it was worth the time to do it correctly the first time.
Commissioner Chandler-Henry moved to approve on first reading an ordinance temporarily
prohibiting the operation of retail marijuana cultivation facilities,retail marijuana product manufacturing
facilities,retail marijuana testing facilitates or retail marijuana stores within the unincorporated boundaries
of Eagle County, State of Colorado.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Commissioner Chandler-Henry moved to adjourn from the Board of County Commissioners and
reconvene as the Eagle County Board of County Commissioners.
Chairman Fisher seconded the motion. The vote was declared unanimous.
8. Resolution 2013-086 Correcting Certain Petitions to the Eagle County Board of
Equalization
Christina Hooper
Mr. Treu stated that the board approved the protests earlier in the year and there were 3 done
incorrectly. The resolution was simply correcting those errors.
Commissioner Chandler-Henry moved to approve the resolution correcting certain petitions for the
Eagle County Board of Equalization.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Chairman Fisher moved to adjourn as the Eagle County Board of County Commissioners and re-convene as
the Eagle County Local Liquor Licensing Authority.
Commissioner Chandler-Henry seconded the motion. Of the two voting Commissioners,the vote was
declared unanimous.
Eagle County Liquor License Authority
Kathy Scriver, Clerk and Recorder's Office
9. APPLICANT: Beaver Creek Food Services, Inc.
DBA: Talons
REPRESENTATIVE: Eric Pottorff,Director of Beaver Creek Mountain Dining
LOCATION: 8891 Dally Road,Beaver Creek Resort, Avon, CO 81620
REQUEST: New—Hotel and Restaurant Liquor License with 2 Optional Premises
DESCRIPTION:
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09/17/2013
The applicant submitted an application for a new Hotel and Restaurant Liquor License with the
addition of 2 Optional Premises on August 9, 2013.
The Talons is a new facility located where Red Tail Camp, an optional premise of Spruce Saddle
Restaurant was once located. The dining facility will resemble that of Spruce Saddle and provide cafeteria style
service with a separate bar. The facility will primarily be used during the winter season from 8:30 am-3:30 pm
daily and may be open during the summer months for special events. The Talons Optional A premise will be used
in conjunction with the annual World Cup Ski races and occasionally used for large scale weddings and other
events. Optional B premise will be used in conjunction with the 2015 World Championship Ski races.
ESTABLISH NEIGHBORHOOD:
The first order of business is to establish the neighborhood.
Staff recommends that the defmition of the"neighborhood"include the area within a five-mile radius from the
proposed location.
MOTION:
Commissioner Chandler Henry moved that the Local Liquor Licensing Authority establish the
neighborhood to include the area within a five-mile radius from the proposed location.
Chairman Fisher seconded the motion. Of the two voting Commissioners, the vote was declared
unanimous.
NEEDS AND DESIRES OF THE NEIGHBORHOOD
1. The Board will consider the reasonable requirements of the neighborhood,the desires of the adult
inhabitants of the neighborhood and whether the existing licenses are adequate to meet these needs and
desires,per the Colorado Liquor Code, Section 12-347-301 (2) (a).
2. The Petition was circulated by Oedipus, Inc. and the results will be presented by Max Scott.
LIQUOR AUTHORITY CONSIDERATIONS:
1. Whether the licensee shall possess and maintain possession of the premises for which the license is issued
by ownership, lease, rental,or other arrangement for possession of such premises.
2. Whether the premises are within 500 feet of any public or parochial school or the campus of any college,
university, or seminary.
3. Compliance with applicable zoning laws of the county.
4. Whether the fees have been paid.
5. Whether the applicants are of good moral character.
STAFF FINDINGS:
1. The applicant has filed an application on forms provided by the state licensing authority and provided
information as required by the state licensing authority. All applicable requirements have been met, all the
proper forms have been provided, and all fees paid.
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09/17/2013
2. The applicants are 21 years of age and reported to be of good moral character.
3. Public notice has been given by the posting of a sign in a conspicuous place on the premises September 6,
2013 and publication in the Eagle Valley Enterprise on September 5 and 12,2013.
4. The premises are not within 500 feet of a location for which,within 2 years preceding the application, a
license of the same class was denied for the reason that the reasonable requirements of the neighborhood
and the desires of the adult inhabitants were satisfied by existing outlets.
5. The premises are not within 500 feet of any public or parochial school or the campus of any college,
university, or seminary.
6. These findings have been made known, in writing,to the applicant and other interested parties, five(5) days
prior to this hearing.
7. The applicant has submitted proof of possession of premises.
8. The Planning,Environmental Health, and Engineering Departments have expressed no concerns or issues
with the application at this time.
9. Staff received no comments regarding this application from the Sherriff,Building, Treasurer, or Road and
Bridge Departments.
10. The applicant has provided an alcohol management plan per the requirements of the Local Licensing
Authority and will insure that all staff serving, selling, or dispensing alcohol will be server trained within
30 days of hire.
STAFF CONCLUSION:
The applicant has met all the necessary requirements for a Hotel and Restaurant liquor license.
DISCUSSION:
Ms. Scriver presented the application. Staff had no concerns with the application. She noted for the record
that she had received 2 emails supporting the issuance of the license from Brian Nolan and John Shipp.
Max Scott, Oedipus, Inc.presented the petition survey report and explained the petitioning procedure.
They collected 176 signatures favoring the issuance of the license, 49 businesses and 128 residences. They also
received 3 verbals favoring but did not want to sign. There were 3 residence opposed to the issuance of the license.
Barry Parker and David Eickhold were present on behalf of the Beaver Creek Property Owners
Association.
Mr.Parker voiced concerns for the application. They had a long history with what they believe was a
pattern of deception and dishonesty on the part of the applicant. The applicant was previously able to get a liquor
license for the Beaver Creek Children's ski school. They questioned the moral character of the entity. They asked
that the board consider that before approving a new permit. He also pointed out that earlier this year the applicant
requested an amendment for the children's ski school under the name the Ranch and upon their objection to that,
the applicant withdrew the request.
Commissioner Chandler-Henry asked Mr. Parker to focus on the current application.
Mr. Parker believed that the notice was not adequate. They had regular meetings with Vail Resorts and
Beaver Creek Food Service and in those meetings were never told about this application. He was not sure the
facility was compatible with the desires of the neighborhood. He questioned the definition of the survey. He also
questioned the timing of the survey. He asked that the board re-petition and re-notify on the project to get adequate
feedback from the community.
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09/17/2013
Commissioner Chandler-Henry asked Mr. Parker if he was personally opposed to serving alcohol at the
new Talons facility.
Mr. Parker stated that they were not necessarily opposed to that they just believe that proper notice had
been given. The survey was done on a Sunday and after the Labor Day weekend. He thought it should have been
done when more residence were home. He expressed concern with the satellite facilities.
Chairman Fisher asked if alcohol was being served on a regular basis at the children's ski school.
Eric Pottorff stated that alcohol was served on the deck. They did not serve alcohol in the children's ski
school. The facility was built for groups and they wanted to have the ability to provide patio service during the ski
season. They also use the facility for certain events such as the Tough Mutter. The Talon's building was bigger; it
went from 200 seats to 500 seats so they felt it important to license it separately. It would operate in the exact
footprint.
Chairman Fisher wondered if there was a way that Vail Resorts could notify the Beaver Creek Property
Owners through their association when there was a liquor license. She believed there should be proper notification
provided to the property owners. She believed that Vail Resorts had been one of the most responsible business
owners.
Commissioner Chandler-Henry stated that she sensed a general support for the liquor license application
and a general level of frustration that did not have a lot to do with this application.
Commissioner Chandler-Henry moved that the Board find that there is a reasonable requirement and desire
for the issuance of this license,therefore approve a Hotel and Restaurant Liquor License with 2 Optional
Premises for Beaver Creek Food Services,Inc. d/b/a Talons based on the testimony,petitions, and evidence
submitted today and incorporating the staff findings. Such license is to be issued upon the written findings and
decision of this Board and upon a final inspection of the premises by the Clerk and Recorder's Office to determine
that the applicant has complied with the site information provided,as required by the Colorado Liquor Code.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
10. APPLICANT: Aspen Center for Environmental Studies(ACES)
REQUEST: Special Events Permit
EVENT: Annual Harvest Party
DATE OF THE EVENT: Saturday, October 19, 2013
REPRESENTATIVE: Chris Lane
LOCATION: Rock Bottom Ranch—2001 Hooks Spur Road,Basalt
STAFF REPRESENTATIVE: Kathy Scriver
STAFF CONCERNS/ISSUES: None
DESCRIPTION:
The applicant has requested a special events permit for their annual "Harvest Party". ACES has been
hosting the event since 2001. This is the second year that the organization will offer beer and wine to guests.ACES
will staff all entrances/exits to ensure that no one leaves with an alcoholic beverage. Guests are encouraged to
bike/walk or take an ACES-provided shuttle from various locations in or near Basalt as there is limited public
parking available at the ranch. The event will feature live music, local food, apple-cider pressing,pumpkin carving,
and much more. Signage and straw bales will be used to create the licensed boundary. The applicant anticipates
700 attendees throughout the day and has applied for a Limited Review Mass Gathering Permit (pending). The
event would be limited to no more than 500 attendees if the special use permit were not approved.
STAFF FINDINGS:
1. The application is in order, all requirements have been met, all necessary documents have been received,
and all fees have been paid.
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2. Public notice was given by the posting of a sign in a conspicuous place on the premises on September 6,
2013, at least 10 days prior to the hearing.
3. No protests have been filed in the Clerk's Office.
4. The applicant has provided an alcohol management plan and proof of server training is pending.
DISCUSSION:
Ms. Scriver presented the request.
Chris Lane explained the details of the event.
Commissioner Chandler-Henry moved that the Local Liquor Licensing Authority approve the permit for
the Aspen Center for Environmental Studies"Harvest Party"being held at the Rock Bottom Ranch in Basalt on
Saturday, October 19, 2013 from*12:00 pm—5:00 pm.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
*The hours approved in the motion are the hours requested on the application and are not necessarily the hours of
the event.
Commissioner Chandler-Henry moved to adjourn as the Eagle County Liquor Licensing Authority and re-
convene as the Eagle County Board of Equalization
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Eagle County Housing and Development Authority
Jill Klosterman and Kim Williams
Ms. Williams explained that the listing was for a property obtained by the through foreclosure. The first
document was an acknowledgement that the property was purchased as is. The second was a listing agreement for
$209,000. The third document was a disclosure detailing the brokerage. The goal was to sell the property. She
currently had two properties for sale and believed the market was showing signs of improvement. The deed
restriction would remain in place.
11. Acknowledgement of the Purchase of 69 Marble F228
Jill Klosterman,Housing
12. Listing Agreement for 69 Marble F 228,Edwards,Eagle County,Colorado
Kim Williams,Housing
13. Brokerage Disclosure for 69 Marble F 228,Edwards,Eagle County, Colorado
Kim Williams,Housing
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Commissioner Chandler-Henry moved to approve the acknowledgment by the Eagle County Housing and
Development Authority of the purchase of 69 Marble Unit F 228 in Edwards, Colorado and also approve the listing
agreement, and brokerage disclosure.
Commissioner Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Commissioner Chandler-Henry moved to adjourn as the Eagle County Housing and Development
Authority and re-convene as the Board of County Commissioners.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Planning Files
14. ZC-4354,ZS-4356,AFP-4353 Salt Creek Ranch Subdivision Lots 1 and 3
Kris Valdez,Planning
Greg Schroder, Engineering
Peggy Brasington and Jason Hershman,Applicant
Dominic Mauriello,Mauriello Planning Group
Mr.Montag stated that the application was still in the Planning Commission review process.
Kris Valdez stated that proper public notice was not given in the newspaper and therefore being table to
October 1, 2013.
Commissioner Chandler-Henry moved to table the Salt Creek file until October 1,2013.
Chairman Fisher seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Work Session (recorded)
Colorado Department of Transportation Annual Meeting
CDOT Representatives
There being no further business before the p. d,the meeting was adjourned until S-• - ..er 24,2013.
rAelit
Attest q F/ �
Clerk to the Board * C ,
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I ware
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