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HomeMy WebLinkAboutMinutes 10/09/12Present: Peter Runyon Jon Stavney Sara Fisher Bryan Treu Kathy Scriver PUBLIC HEARING October 9, 2012 Chairman Commissioner Commissioner County Attorney Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Resolution 2012 -103 Designating October 11, 2012 as Day of the Girl Anne -Marie Desmond, The Youth Foundation Girl PowHER Program Ms. Desmond stated that last year the United Nations approved a resolution declaring October 11 "` the Day of the Girl. There were a lot of organization similar to the Youth Foundation that jumped on board recognizing some of the issues that girls faced. She was excited to join the other organizations in CO and throughout the world. It helped propel the Youth Foundation and the girls in the valley. Through positive mentorship and sports programs, they helped girls stay engaged in school. Resolution Designating October 11, 2012 as the Day of the Girl WHEREAS, equality and universal access to education for every girl and boy are among the United Nations' Millennium Development Goals supported by 189 countries including the United States; and WHEREAS, the United Nations established October 11 as the annual International Day of the Girl Child supported and co- sponsored by the United States and 97 other countries; and WHEREAS, The "Day of the Girl" campaign calls on communities across the globe to recognize that girls worldwide face many injustices such as discrimination, gender stereotypes, child marriage and lack of education; and empowers girls to fight for their own rights; and WHEREAS, Eagle County joins the Vail Valley Foundation's Youth Foundation Girl PowHER program and other organizations in supporting girls' increased participation in sports, science and math - related activities, high school graduation rate, and providing equal opportunities for all girls by speaking out against gender -based injustices, celebrating all girls' potential, and encouraging all girls to pursue their dreams; and NOW THEREFORE, THE EAGLE COUNTY BOARD OF COMMISSIONERS hereby proclaim October 11, 2012 as the Day of the Girl in Eagle County. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 9t' day of October 2012. Commissioner Fisher read the resolution into the record and moved to approve the resolution designating October 11, 2012 as Day of the Girl. Commissioner Stavney seconded the motion. The vote was declared unanimous. 10/09/2012 Tough Enough to Wear Pink Proceeds Presentation to Shaw Cancer Center Tom Johnson, Public Works Laurie Asmussen, Fair Coordinator for the Eagle County Fair and Rodeo introduced Peggy Carey, Vice President of Oncology for the Shaw Center and Christine Albertson, Marketing Manager for the Vail Valley Medical Center. She spoke about the program and partnership with the medical center and Shaw Center. She presented a check in the amount of $1,414.50, proceeds donated through ticket sales at the Eagle County Fair and Rodeo, PRCA Friday night rodeo declared `Tough Enough to Wear Pink' night. Ms. Carey spoke. The proceeds would go towards programs and services. She recognized Ms. Albertson for organizing these kinds of events. Without the strong community support, the facility would not be possible. Commissioner Fisher spoke about the challenges for families and women. The services in the valley were second to none. She thanked the organization for making these types of services available. Chairman Runyon believed that the community was blessed to have an organization such as this here in this county. He thanked Ms. Asmussen for spearheading this and everyone for his or her involvement. Commissioner Stavney spoke about online ticket sales and the commitment by the county to donate .25 cents per ticket. Consent Agenda Chairman Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of October 8, 2012 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for October 18, 2012 (subject to review by the Finance Director) Finance Department Representative C. Lease Agreement between Eagle County Government and Xerox Corporation for Multifunction Printers Scott Lingle, Innovation and Technology D. Resolution 2012 -104 Adopting the Eagle County Revised 2012 Edition of the Federal Emergency Management Agency Pre - Disaster Mitigation Plan Barry Smith, Emergency Management E. Intergovernmental Agreement between Eagle County, Town of Vail, Eagle River Fire Protection District, Greater Eagle Fire Protection District, Gypsum Fire Protection District for Participation in the Regional Hazardous Materials Association Barry Smith, Emergency Management F. Agreement between Eagle County and Old Castle SW Group, Inc. d/b /a B &B Excavating for Mill and Overlay of North Aircraft Ramp Asphalt Chris Anderson, Airport G. Agreement between Eagle County and River Ranch, LLC for Extension of the Closing Date for a Conservation Easement Toby Sprunk, Open Space H. Agreement between Eagle County and the Colorado Department of Human Services Division of Child Welfare Services for Core Services Program, Third of a Three Year Plan Holly Kasper - Blank, Health & Human Services I. Construction Agreement with Old Castle SW Group, Inc. d/b /a B &B Excavating for Replacement of Siphon at Howard Ditch 2 10/09/2012 Ron Siebert, Facilities Management J. Resolution 2012 -105 Concerning Hearings on Taxpayer- Generated Petitions for Abatement and Refund of Taxes before the Eagle County Board of Commissioners Assessor's Office Representative K. Resolution 2012 -106 the Amended and Restated Eagle Vail Planned Unit Development Guide (Eagle County File No. PDA -3616) Scot Hunn, Planning Chairman Runyon asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that everything was in order. Chris Anderson spoke about item F. This was the second phase of touch up work on the north ramp asphalt. Greg Phillips stated that these were the least cared for pavements on the airport. This was a good opportunity to clean up areas that had not been well maintained. He spoke about the baggage system. The system would go live on Monday. Toby Sprunk spoke about item G. The closing date was delayed to allow for approval by the Public Utilities Commission. He had no concerns. The GOCO money was tied to the public access component of this project and was very important. Holly Kasper introduced Toni Rozanski, the new Director of Child Family and Adult Services Ms. Rozanski spoke about her experience in child welfare. She was excited to begin a new adventure in Eagle County. Ms. Kasper spoke about the Core Services program. Core services involved counseling, parenting classes, mental health services, and substance abuse treatment services. This year the county's allocation doubled. Commissioner Fisher stated that the dollars went to some critical services. Barry Smith spoke about item(s) D and E. Item D was a plan required for access to pre - disaster mitigation funding from FEMA. Brad Jones, Eagle County Hazmat Team Chairman spoke about item E. The document was a long standing IGA that needed some cleanup. All the Fire Chiefs had reviewed the revisions. Chairman Runyon thanked Mr. Jones for his support and cooperation. Commissioner Stavney moved to approve the Consent Agenda, Items A -K. Commissioner Fisher seconded the motion. The vote was declared unanimous. Citizen Input Chairman Runyon opened citizen Input. Peter Buckley asked if he could ask the board two questions and that the commissioners answer individually. The first question was per the Eagle County website, how many home foreclosures had been filed with Eagle County. Commissioner Stavney stated that by the end of the year there were about 2,400 since 2008. Chairman Runyon stated around 3000 but believed the questioning was inappropriate. Commissioner Fisher declined to answer. Mr. Buckley asked about an Attorney Update item on the agenda regarding the Eagle Valley Land Exchange agreement. He wondered if the agreement pertained to the agreement near Homestead. Commissioner Stavney stated that the agreement did not pertain to the Alan parcel, which Mr. Buckley had misrepresented in his paper. He asked. Mr. Buckley to stop misrepresenting things to voters and print the truth. Chairman Runyon closed citizen input. 10/09/2012 Commissioner Stavney moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Local Liquor Licensing Authority. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office APPLICANT: REQUEST: EVENT: DATE OF THE EVENT: REPRESENTATIVE: LOCATION: STAFF REPRESENTATIVE: STAFF CONCERNS / ISSUES: DESCRIPTION: Aspen Center for Environmental Studies (ACES) Special Events Permit Annual Harvest Party Saturday, October 20, 2012 Olivia Siegel, Community Outreach Director Rock Bottom Ranch — 2001 Hook Spur Road, Basalt Kathy Scriver None The applicant has requested a special events permit for their annual "Harvest Party ". ACES has been hosting the event since 2001 but this is the first year that Rock Bottom Ranch will be offering beer and wine to guests. ACES will staff all entrances /exits to ensure that no one leaves with an alcoholic beverage. Guests are encouraged to bike or walk to the event. Shuttles will also be available. The event will feature live music, local food, apple -cider pressing, pumpkin carving, and much more. Signage and straw bales will be used to create the licensed boundary. The event will be limited to no more than 490 attendees, as a number greater than that would trigger the requirement for a special use permit. Clickers will be used to count the number of guests. STAFF FINDINGS: 1. The application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice was given by the posting of a sign in a conspicuous place on the premises on September 28, 2012, at least 10 days prior to the hearing. 3. No protests have been filed in the Clerk's Office. 4. The applicant has provided an alcohol management plan and proof of server training is pending. DISCUSSION: Ms. Scriver presented the request. Olivia Siegel was present representing the applicant. This event had been happening since to 2001 and had grown slowly over the years. This year they would like to offer beverages to parents attending the event with their families. There was a limited amount of parking so they would have a free shuttle service from downtown and the park -n -ride. The ranch was located on the Rio Grande trail so many attendees would bike. Commissioner Fisher asked about the server training. Ms. Siegel stated that the servers would be server trained by one of the accepted programs. 4 10/09/2012 Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for the Aspen Center for Environmental Studies "Harvest Party" being held at Rock Bottom Ranch in Basalt (unincorporated Eagle County) on Saturday, October 20, 2012 from * 12:00 pm — 4:00 pm. Commissioner Stavney seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the Hours of the event. APPLICANT: REQUEST: EVENT: DATE: REPRESENTATIVE(S): LOCATION: STAFF REPRESENTATIVE: CONCERNS: DESCRIPTION: Eagle Valley Chamber of Commerce Special Event Permit Jeep Crawling Competition Saturday — October 13, 2012 Mike Stevens and Vickie Hobbs Eagle County Fairgrounds — 0426 Fairgrounds Road, Eagle Kathy Scriver None The applicant has requested a permit for the 2nd Annual Jeep Crawl. This event will take place at the Eagle County Fairgrounds on Saturday, October 13 from 10 am to 11:00 pm. the proceeds from the event will benefit Susan G. Komen, Team Keepin'em Real and the Eagle Valley Chamber of Commerce. Diamanti Security will be contracted to provide security. Beer and Mike's Hard Lemonade will be the only alcohol sold. Local food vendors will provide the food service, so far the Potato Guy and Pazzo's Pizza have confirmed. STAFF FINDINGS: 1. This application is in order, all application requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Staff has had no problems in the past with events held by the applicant. 3. Public notice has been given by the posting of a sign in a conspicuous place on the premises September 28, 2012, at least 10 days prior to the hearing. 4. There have been no protests filed with the Clerk and Recorder's Office. 5. The applicant has submitted an alcohol management plan but proof of server training is still pending. 6. The applicant has utilized the new special event guideline form that notifies emergency service personnel of the event. DISCUSSION: Ms. Scriver presented the request. Mr. Stevens stated that the Chamber had been doing these types of events for many years and never had an issue. This year they would be working out of a single location. They would be providing burgers and hot dogs as well. The event would be the same as last year. The event was from 2 -10 pm. Vickie Hobbs stated that the event was a rock crawling competition. Her and her husband would bring in all the material and build the course. All the proceeds front the event would go to Susan G Komen, Aspen affiliates. Commissioner Stavney asked about the soil preservation.. Ms. Hobbs stated that they would not be bringing - n,iy=soil, They would only be bringing in boulders and timbers only. 10/09/2012 Commissioner Stavney asked about the contestant area being included in the perimeter. He suggested that the boundary include only the spectator area. Ms. Hobbs stated that service would be similar to the rodeo. Commissioner Fisher encouraged Ms. Hobbs to provide a revised map, indicating where the security checkpoints would be located, and revise the license boundary. Ms. Hobbs if the county would waive the 5% door charge. Commissioner Stavney stated that 5% went towards maintenance costs and since many non - profits used the facility, they could not set a precedent. Commissioner Fisher asked if the servers would be volunteers. Mr. Stevens stated that many of their volunteers were TIPS trained. Commissioner Stavney moved that the Local Liquor Licensing Authority approve the permit for the Jeep Crawling Competition being held at the Eagle County Fairgrounds on October 13, 2012, from *10: 00 am until 11:00 P.M. Commissioner Fisher seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. Commissioner Stavney moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. Attorney Update (recorded) A. Open Session B. Executive Session 1. Legal advice concerning Eagle Valley Land Exchange Agreement 2. Columbine Market Recycle Site Appraisal Manager Update (recorded) 1. Communications Update 2. Information Sharing 3. Meetings Attended / Future Meetings 4. Discussion Items 5. Town of Basalt CIP Request, Tom Johnson 6. Follow -up on Funding Request Eagle Valley Fuels Management Plan Update (recorded) Lathan Johnson, BLM Fuels Specialist Dave Neely, Eagle/Holy Cross District Ranger, USFS There being no further business before a meeting was adjourned until October 16, 2012. Attest: rer to the Boat Chairman 10/09/2012