No preview available
HomeMy WebLinkAboutMinutes 07/31/12 PUBLIC HEARING July 31, 2012 Present: Peter Runyon Chairman Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Jon Stavney Commissioner This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of July 30, 2012 (Subject to review by the Finance Director) Finance Department Representative B. Agreement for Construction of the Dotsero Landing Grading Project Eva Wilson, Engineering C. Resolution 2012 -085 Appointing Arbitrators to Conduct Arbitration Hearings for Appeals from Decisions of the 2012 County Board of Equalization Attorney's Office Representative D. Resolution 2012 -086 Adopting Eagle County Emergency Operations Plan, Appendix L: Public Information and Warning Plan Barry Smith, Emergency Management E. Assignment of Clair/Rosenquist Airport Hangar Lease to Jim Benson and Gene Latham Airport Representative F. Purchase Agreement and Invoice between Eagle County and Transwest Trucks for Airfield Plow Truck Airport Representative Commissioner Fisher recognized the importance of item D and being prepared in the event of an emergency. Barry Smith introduced Jennifer Kirkland, Interim Director for Vail Public Safety Communication Center. He spoke about the importance of public preparedness and public warning systems. They identified 13 different methods of getting information out to the public. Ms. Kirkland believed that Mr. Smith had been very good job working with the county information officers to identify the varied means to notify the public. Spreading the word that notification systems were wonderful but did not always reach everyone. People needed to be prepared to take action and not rely on any governmental entity to tell them to do so. Mr. Smith spoke about the new weather radio transmitter. Receiver units could be purchased at stores such as Radio Shack for $20. Commissioner Fisher encouraged families to have their own emergency plan. Mr. Montag thanked Ms. Kirkland for her work. It was critical that the dispatch was up and running. 1 07/31/2012 Commissioner Fisher spoke about item B. She believed it was important to preserve the natural beauty of the area during the construction. Eva Wilson stated that project would not harm any trees. Commissioner Fisher encourage trash pick -up by local volunteers. Commissioner Fisher moved to approve the Consent Agenda, Items A -F. Commissioner Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Runyon opened and closed citizen Input, as there was none. Commissioner Fisher moved to adjourn as the Board of County Commissioners and reconvene as the Eagle County Board of Equalization. Chairman Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2012 -087 Regarding Petitions to the Eagle County Board of Equalization County Attorney's Office Representative Mr. Treu stated that this was the first level of appeal for the assessor's valuation of assessments. This year there were 168 appeals, of which 64% were denied, 23% received adjustments, and the rest were stipulations and/or withdrawals. Public comment was not necessary. Commissioner Fisher moved to approve the resolution regarding petitions to the Eagle County Board of Equalization. Commissioner Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Board of Equalization and re- convene as the Eagle County Air Terminal Corporation. Commissioner Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Air Terminal Corporation Airport Representative 1. Approval of meeting minutes from December 27, 2011 and January 17, 2012 Ms. Fisher recalled a discussion in December regarding the irrigation system and landscaping. She hoped to discuss what had been done since then. Ms. Fisher moved to approve the meeting minutes from December 27, 2011 and January 17, 2012. Mr. Montag seconded the motion. The vote was declared unanimous. 2. First Amendment to Storage Room Lease between Eagle County Air Terminal Corporation and G2 Secure Staff 2 07/31/2012 Chris Anderson stated that G2 was the company that handled the aircraft and baggage for American Airlines. This lease would expand their current office space. The lease ran month to month until terminated by either party. Mr. Montag moved to approve the first amendment to the storage room lease between ECAT and G2 Secure Staff. Ms. Fisher seconded the motion. The vote was declared unanimous. 3. Eagle County Air Terminal Corporation Board Budget Update Heather Mathews spoke about the 2012 budget and audit corrections. After going through the first quarter financials and completing their audit there were a few changes made. There was a slight lease increase with G2 and decrease in the airline rent. The two pretty much canceled one another out. There was also a decrease in the TSA lease income because the space was not ready to rent. Mr. Runyon asked about the delay in renovations. Mr. Anderson stated that the design took longer than anticipated and then there were some issues with the door security. Ms. Mathews stated that there were a couple adjustments on the concession revenue, which reflected a decrease in revenue. There were also unanticipated repairs to the HVAC system totaling $5,000. Greg Phillips stated that they were replacing a number of controls on the system. The syst em was dated and they were having some challenges maintaining temperature control through the day. Mr. Montag asked about the decrease in anticipated revenue and whether it would be a big impact to the bottom line. Mr. Phillips stated that it would not. Ms. Mathews covered the expenses. The CPI adjustment would work in their favor. The ground lease needed to be adjusted a bit higher. Due to some schedule changes, the depreciation expense would be lower for the year. The bond interest expenses needed to be increased $400,000. They would be down $374,000 for the year. Greg Philips believed it was worth noting that even being down $374,357.64 still meant a net overall positive net reserve of $1,974,290.36. Mr. Lewis stated that cash flow was above $2 million. Mr. Treu asked if the adjustments made for the bonding were a onetime fix. Ms. Mathews stated that it was a onetime fix. Chairman Fisher understood that the figures were budgeted during uncertain times. She asked about the reserves and future improvement commitments. She wondered when the next conversation about the improvements would take place. Mr. Philips stated based on the existing capital improvement plan the reserves would not be used. The next step in the master plan was development of the preferred alternative and financial planning. He hoped that by the end of August they would be able to meet and move forward. Mr. Montag asked about the balance of the reserves. Ms. Mathews stated that hoped to meet with the board again within the next few weeks to cover financial statements and balance sheets. Mr. Philips stated that Ms. Mathews had taken a good look at the books and he was confident with the changes. It appeared that the numbers were in good shape. Mr. Lewis stated that the cash flow was closer to 3 million. There was also over 6 million in cash reserves that were restricted and 1.5 million in operating cash. Overall, they were in great shape. 4. New Business Mr. Philips spoke about the TSA checkpoint. TSA would be paying for the new equipment and its installation. The county's responsibility was to provide the shell space. The project was budgeted for $300,000. The space would be larger than originally proposed. The estimated cost increased from $300,000 to $500,000. The new design would allow for 4 checkpoint lanes. He believed this was an 3 07/31/2012 opportunity to expand the space and improve the look and feel of the area at the same time. The county was responsible for ensuring that the construction was complete. Mr. Montag wondered if the modifications to the checkpoint lanes fit in with the overall vision of the terminal space. Mr. Philips believed the design was in keeping with the future design. He explained some of the structural changes that would occur and some of the design aspects of the project. Mr. Runyon wondered about the increase and asked Mr. Philips to explain the process. Mr. Philips reiterated that physically the space was expanded more than originally designed. It was almost 25% wider. They would be getting 2 body scanners installed and they were large. Mr. Runyon expressed support for the project and thought that having the capacity was very appropriate. Rick Ullom, construction manager stated that many of the additional costs were due to the visual and acoustic enhancements. Mr. Anderson stated that the idea was to reduce stress to travelers. Construction would begin in September. Mr. Philips stated that 6 weeks was anticipated for completion of the shell space. He expected the project to be completed by mid- December. Mr. Philips spoke about the wall design between out flow and incoming passengers. The improvements would create an 8 ft. wall that would feature glass and cultured stone. They tried to remain consistent to the other space in the terminal and common area. Mr. Runyon believed that constancy was important. He encouraged asking the architect about a warm wood finish. He wondered if beetle kill wood had been considered. Mr. Philips stated that the beetle kill wood was difficult to stain and far different from the other wood used throughout the terminal. Mr. Anderson stated that the inline baggage system project was on schedule and on target for budget. Mr. Ullom anticipated that the system would be put into test mode October 4. Ms. Fisher asked if the airflow on the second floor was adequate for the TSA staff. Mr. Anderson believed there was adequate airflow and there was also an advanced carbon monoxide detection system in place. Mr. Montag asked when the existing scanners would be removed. Mr. Anderson believed it would be approximately 30 days after the new system was in commission, probably early November. Mr. Philips stated that there were a number of smaller projects in the works that included landscaping, Wi -Fi, security systems, monitors, and cross walk signage. Commissioner Fisher moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Eagle County Board of County Commissioners. Commissioner Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Planning Files SMA -3357 McLain Subdivision Sean Hanagan, Planning Brad Crawford, Applicant's Representative NOTE: Tabled from 7/17/12. To be tabled to 8/7/12 ACTION: The purpose of this `Minor Type A' subdivision is for the subdivision of the existing 1.01 acre lot into 3 separate lots. 4 07/31/2012 LOCATION: 20 Lava Road, private inholding surrounded by the El Jebel Mobile Home Park Mr. Hanagan stated the reason for the tabling was due to some minor changes to the plat. Commissioner Fisher moved to table file no. SMA -3357 McLain Subdivision until August 7, 2012. Commissioner Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. VIS -3692 Nihill Residence Greg Schroeder, Engineering Grafton Smith Applicant's Representative Julian Nihill, Applicant NOTE: To be tabled to 8/7/12 ACTION: The purpose of this `Variance from Road Improvement Standards' is to provide a permanent access to a single family home that cannot comply with our dual access and road design standards per out Eagle County Land Use Regulations. LOCATION: Approximately 6 miles east of Basalt on Frying Pan Road Mr. Schroeder stated that the applicant requeStal,thallINV be tabled due to a scheduling conflict. F � Commissioner Fisher moved to table file no V1S P 2 NAM Residence until August 7, 2012. y h Commissioner Runyon seconded the motion"' (3f;t.oting Commissioners, the vote was declared unanimous. Other Mr. Montag stated that he'd asked Barry Smith to present an emergency declaration as a result of recent rainstorms causing infrastructure and road damage up the Colorado River Road. By the Board of County Commissioners adopting this declaration, it opened up an opportunity at the state level for the county and the property owners to take advantage of some of the tools. This was the first step. Barry Smith stated that an alert was sent out to property owners to identify the damage. A lot of the damage was agricultural. By taking this first step it would open up some opportunity for grants, low interest loans, and things of that nature. There was still a lot of cleanup on roads and drainage ditches. The declaration process allows the county manager to sign the declaration but requires the ratification by the board within 7 days. Mr. Montag encouraged the board to approve the declaration and provide the chairman authorization to sign once the document was complete. Chairman Fisher moved to approve the emergency declaration and authorize the chairman to sign. Chairman Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Chairman Fisher thanked the fair board, junior livestock commission, volunteers, sponsors, and everyone for his or her participation in the Eagle County Fair and Rodeo. 5 07/31/2012 Work Sessions Edwards Pedestrian Connectivity and Lighting (recorded) Ben Gerdes, Engineering EL Jebel Roaring Fork Valley Regional Planning Commission Interviews (Bob Narracci, Planning) Mt. Sopris Room El Jebel Community Center 20 Eagle County Drive El Jebel, CO There being no further business before th- ' .`; • meeting was adjou til • .� 2012. tit I Attest:. / i Clerk to the Board e"0 * Chairman 6 07/31/2012