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HomeMy WebLinkAboutMinutes 07/10/12 PUBLIC HEARING July 10, 2012 Present: Peter. Runyon Chairman Jon Stavney Chairman Pro -Tem Stavney Sara Fisher Commissioner Keith Montag County Manager Robert Morris Deputy County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Peter Runyon Chairman This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Pro -Tem Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of July 9, 2012 (Subject to review by the Finance Director) Finance Department Representative B. Agreement between Eagle County and Hays Companies of Denver for Employee Benefit Plan Consulting Services Lisa Ponder, Human Resources C. Construction Agreement between Eagle County and Ewing Trucking and Construction, LLC for the Homestead Open Space Trailhead Eva Wilson, Engineering D. Resolution 2012 -074 for the Addition of Dotsero Areas to the Road Impact Fund Eva Wilson, Engineering E. Resolution 2012 -075 Concerning the Appointment of Craig Snowdon to the Eagle County Planning Commission Bob Narracci, Planning F. Resolution 2012 -076 authorizing the Clerk and Recorder's Office Closure on November 6, 2012 for the General Election Teak Simonton, Clerk & Recorder G. Resolution Affirming County Policy on Construction, Maintenance, and Repair of Public Roadways Eva Wilson, H. Cooperative Forest Road Agreement between Eagle County, Colorado and the USDA Forest Service, White River National Forest Gordon Adams, Road & Bridge Lisa Ponder spoke about the agreement between Eagle County and Hays Companies of Denver for Employee Benefit Plan Consulting Services. She stated that the Hays Company was less expensive and believed it would provide better employee communication. 1 07/10/2012 Eva Wilson spoke about the contract with Ewing Trucking for grating and gravel for the Homestead L parcel. She also spoke about the roundabout in Dotsero and the Road Impact Fees used to fund the project. Commissioner Fisher moved to approve the Consent Agenda, Items A -H, pulling G for further discussion. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2012 -077 Affirming County Policy on Construction, Maintenance, and Repair of Public Roadways Gordon Adams, Road and Bridge Mr. Adams spoke about Item G, the County Policy on Construction, Maintenance, and Repair of Public Roadways. He explained that these amendments would address the issue of not accepting new roads for maintenance and would allow property owners to perform maintenance on their own roads that Eagle County did not maintain. A map would be available in the future. Commissioner Fisher moved to approve the Resolution Affirming County Policy on Construction, Maintenance, and Repair of Public Roadways. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2012 -078 Adopting a Third Supplemental Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2012, and Authorizing the Transfer of Budgeted and Appropriated Moneys between Various Spending Agencies John Lewis, Finance Mr. Lewis presented the request. The request was for $11,760,561.00 for all funds. A large part of that amount was for open space and trails. Included in this amount, were $4 million dollars of additional revenue and $7.5 million of unallocated fund balance. Previously funded purchases totaled $35,000. There were a few items that came from a committed fund balance and a restricted fund balance in Eco Build and Communications. The total in the General Fund was $39,457.00 and none would affect the contingency for the reserves. He went through some of the details starting with the General Fund. Ellie Caryl, Eco Trails Program Manager spoke about the $432,000.00 requested for the Gypsum to Dotsero trail project. Construction was expected to begin in the fall. Mr. Lewis spoke about the airport funds. 80% of the funds were a CDOT state grant and the revenues were in the fund balance. The airport was requesting 422,632.00 for ARFF truck supplies and a new snowplow truck. The Open Space fund had a total revenue of $10,589,000 and $6,584,000 was being requested. Toby Sprunk stated that the big pieces in the request were the three land acquisitions; Saltonstall, Colorado River Ranch, and the Nottingham purchases. Chairman Fisher expressed excitement for the purchases. She spoke about the improvements and the usability of the State Bridge ramp. She looked forward to ongoing dialog as far as the Dotsero improvements. Chairman Pro -Tem Stavney spoke about the Saltonstall property and the cost sharing. The county's contribution was $2,000,000; 40% of the total. Mr. Sprunk stated that there would be about $10.5 million remaining in the open space fund account after the three purchases. Chairman Fisher spoke about the paperless agenda software purchase. In the future, all meeting backup would be available electronically. Mr. Lewis stated that $500,000.00 was set aside on an annual basis for the supplemental, only a $150,000.00 had been spent. EAGLE COUNTY GOVERNMENT EXHIBIT A 7/11/2012 2 07/10/2012 Department Description Amount GENERAL FUND Revenues: EcoBuild Committed Fund Balance $ 7,840.00 PEG Restricted Fund Balance $ 3,550.00 Animal Services Donations $ 1,858.00 State Grant - Detentions $ 26,205.00 Supplemental Contingency $ - Unallocated Fund Balance $ - Total Revenue $ 39,453.00 Expenditures: Bldg Inspection EcoBuild Rebate Program $ 7,840.00 Cable Telecasts El Jebel Camera Wiring /Audio Enhancements $ 3,550.00 Animal Svcs Animal medical needs $ 1,858.00 Detentions Xray Machine for Court House Security $ 26,205.00 $ 39,453.00 SOCIAL SERVICES FUND Unallocated Fund Balance $ 14,181.00 Total Revenue $ 14,181.00 Expenditures: Child Welfare Suspense Account - Social Security $ '6,167.00 Wages- overtime $ 8,014.00 Total Expenditures $ 14,181.00 E.V. TRAILS FUND Unallocated Fund Balance $ 432,000.00 Total Revenue $ 432,000.00 Expenditures: Gypsum to Dotsero Phase II &III $ 432,000.00 Total Expenditures $ 432,000.00 AIRPORT FUND Unallocated Fund Balance $ 422,632.00 Total Revenue $ 422,632.00 Expenditures: ARFF Truck supplies $ 150,000.00 Snow Plow Truck $ 272,632.00 Total Expenditures $ 422,632.00 PUBLIC HEALTH FUND Colorado Rural Health $ 9,849.00 Colorado Rural Health $ 14,320.00 WIC $ 33,326.00 Unallocated Fund Balance $ (32,326.00) Total Revenue $ 25,169.00 3 07/10/2012 Expenditures: Other Purchased Services $ 450.00 Other Purchased Services $ 2,625.00 Program Supplies $ 9,399.00 Program Supplies $ 11,695.00 WIC Training $ 1,000.00 Total Expenditures $ 25,169.00 Open Space Fund Revenues: Transfer in from CIP fund (ERP) $ 80,000.00 GOCO Grant for Colorado River Ranch $ 2,750,000.00 GOCO Grant for Nottingham Red Dirt $ 1,175,000.00 Unallocated Fund Balance $ 6,584,000.00 Total Revenue $ 10,589,000.00 Expenditures: ERP Land and Trail improvements $ 35,000.00 ERP Vault Toilet building $ 45,000.00 Colorado River Ranch easement $ 5,875,000.00 Nottingham Red Dirt land purchase $ 2,450,000.00 Contribution to Pitkin County for Saltonstall open space $ 2,000,000.00 Saltonstall easement $ 35,000.00 Colorado River Assessment $ 17,500.00 Two Bridges land improvements $ 59,500.00 Dotsero Landing Vault Toilet building $ 41,894.00 Dotsero Landing improvements $ 30,106.00 Total Expenditures $ 10,589,000.00 Capital Improvement Fund Revenues: Eagle River Preserve tipping fees Fund Bal $ 80,000.00 Unalloc Fund Bal - Previously Funded Purchases $ 35,000.00 Unallocated Fund Balance $ 69,715.00 Total Revenue $ 184,715.00 Transfers Transfer to OS for Eagle River Preserve $ 80,000.00 FM Remove existing concrete slabs /El Jebel $ 35,000.00 IT Tyler CBOE software module correction $ 4,400.00 BoCC Paperless Agenda software $ 27,125.00 FM Arena Groomer $ 21,390.00 FM Senior Center furnace replacements $ 16,800.00 Total Expenditures $ 184,715.00 Landfill Fund Revenues: State Grant $ 4,711.00 Unallocated Fund Balance $ 7,700.00 Total Revenue $ 12,411.00 Town of Eagle recycle drop -site relocation /upgrade $ 4,711.00 RFP/RFB /RFQ advertising $ 6,000.00 Increased cost for cleaning services $ 1,700.00 4 07/10/2012 Total Expenditures $ 12,411.00 E911 Revenues: Unallocated Fund Balance $ 41,000.00 Total Revenue $ 41,000.00 Century link T -1 line $ 10,000.00 Cassidian phone system $ 25,000.00 911 Solutions consulting $ 6,000.00 Total Expenditures $ 41,000.00 SUMMARY All Funds Additional Revenue $ 4,015,269.00 Unalloc Fund Bal $ 7,538,902.00 Unalloc Fund Bal - Previously Funded Purchases $ 35,000.00 Contingency Fund $ - ECO Build Committed Fund Balance $ 7,840.00 PEG Restricted Fund Balance $ 3,550.00 Eagle River Preserve tipping fees Fund Bal $ 80,000.00 Transfers In $ 80,000.00 $ 11,760,561.00 Commissioner Fisher moved to approve the resolution adopting a third supplemental budget and appropriation of unanticipated revenues for fiscal year 2012, and authorizing the transfer of budgeted and appropriated moneys between various spending agencies. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Pro -Tem Stavney opened and closed citizen Input, as there was none. Commissioner Fisher moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Board of Equalization. Chairman Pro -Tem Stavney seconded the motion. The vote was declared unanimous. Resolution 2012 -079 Regarding Presentation of Reports of Valuation for Assessment for Taxable Real Personal Property in Eagle County Assessor's Office Representative Mark Chapin, Eagle County Assessor explained the requirement by state statute to report the assessor's level of appeal value, pre and post to the County Board of Equalization. The total assessed value in Eagle County for both real and personal property was $2,768,374,790. There were 406 real property appeals, and 40 personal property appeals. The values were adjusted on a number of those properties by $1,603, 500. The post assessor level of appeal value of all taxable property was $2,766,771,290. This was an all -time low in property appeals. Commissioner Fisher moved to approve the resolution regarding presentation of reports of valuation for assessment for taxable real personal property in Eagle County Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. 5 07/10/2012 Commissioner Fisher moved to adjourn as the Eagle County Board of Equalization and re- convene as the Eagle County Board of County Commissioners. Chairman Pro -Tem Stavney seconded the motion. The vote was declared unanimous. Resolution 2012- 080 SD -3715 Wolcott Metro Districts 1 -4 Sean Hanagan, Planning ACTION: The purpose of this Special District is for four (4) Metropolitan Districts to serve the proposed Wolcott PUD. LOCATION: The Wolcott PUD consists of approximately 373 -acres and is generally centered on the Interstate- 70 Wolcott Interchange and the US Highway 6 intersection with US Highway 131. The Wolcott PUD includes lands north and south of Interstate 70 and Highway 6 inclusive of the valley floor. REFERENCE: Staff report in July 3, 2012 minutes Bob Morris, Deputy County Attorney stated that the language in some of the conditions of approval had been amended and were reflected in the resolution. Chairman Pro -Tem Stavney asked about the need for four metro districts. Jim Collins from Collins, Cockeral and Cole stated that district 1 would be the controlling district, two of the four districts would cover residential, and another would cover commercial and multi - family. It mainly had to do with bond financing. The controlling district would oversee the others and would allow them to set different mill levy rates. Maintenance and ongoing operational costs would be covered through the metro districts. Commissioner Fisher moved to approve the resolution approving the consolidated service plan for the Wolcott Metropolitan Districts number(s) 1 -4 file No. SD -3715. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Work Sessions Ambulance Districts Update (recorded) Fred Morrison, Eagle County Ambulance District Chris Montera, Western Eagle County Ambulance District Eagle River Preserve Update and Eaton Ranch House Location (recorded) Cliff Simonton, Planning Ken Marchetti, Edwards Metropolitan District Eagle River Center Expansion (recorded) Jan Miller, Facilities Management There being no further business before t _- " .. the meeting was adjourned until Ju 17 012. tz\i/v, G Attest:. �• �" "' Cler to the Boa r i * Chairman c 6 07/10/2012