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HomeMy WebLinkAboutMinutes 01/17/12 PUBLIC HEARING January 17, 2012 Present: Peter Runyon Chairman Pro -Tem Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Robert Morris Deputy County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Jon Stavney Chairman This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Pro -Tem Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of January 16, 2012 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for January 26, 2012 (subject to review by the Finance Director) Finance Department Representative C. Approval of the Minutes of the Eagle County Commissioner Meetings for December 6, 20 and 27,. 2011 Teak Simonton, Clerk and Recorder D. Application for Community Services Block Grant Three Year Extension Rosie Moreno, Health & Human Services E. Resolution Concerning Appointment of Patricia Hammon as Eagle County's Veterans Service Officer Nola Nicholson, Health & Human Services F. Colorado Department of Transportation Highway User Tax Fund Report Gordon Adams, Road & Bridge G. Howard Ditch Management Agreement between Eagle County Government, Eagle County School District RE -50J and Sonnenalp Golf Club Tom Johnson, Public Works Commissioner Runyon requested that item E be removed from the consent agenda and be dealt with separately. Rosie Moreno from Health and Human Services spoke about item D, the Block Grant extension. The grant would support early childhood programs such as the bright beginnings program and mental health services. The grant proposal was for $43,324 a year for the next 3 years. They were federal funds that were distributed to the state then the local communities determined the needs and/or where they funding was needed. Gordon Adams spoke about item F, Colorado Department of Transportation Highway User Tax Fund Report. The report was a verification of mileage for roads maintained by the county. The county was reimbursed by CDOT. This year there were no changes to the report. The numbers were based on the total mile and type of roads. 1 01/17/2012 Commissioner Fisher moved to approve the Consent Agenda, Items A -G, excluding Item E. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2012 -003 Concerning Appointment of Patricia Hammon as Eagle County's Veterans Service Officer Nola Nicholson, Health &Human Services Nola Nicholson spoke about Pat Hammon's appointment as the Eagle County's Veterans Service Officer. Ms. Hammon would serve the veterans within the community. Ms. Hammon expressed her gratitude to the county and commissioners for recognizing this need and stepping forward to support the veterans and their families. She believed there were a number of programs that could assist people. She was thrilled to be able to facilitate getting the programs to the veterans in Eagle County. Commissioner Fisher moved to approve the resolution concerning the appointment of Patricia Hammon as Eagle County's Veterans Service Officer. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Pro -Tem Runyon opened and closed citizen Input, as there was none. Eagle County Community Service Grants Awards Rita Woods, Health & Human Services Grantees: Vail Valley Salvation Army Bright Future Foundation Colorado West Mental Health - Emergency Services Colorado West Mental Health - Detoxification and Crisis Vail Valley Charitable Fund Eagle Care Medical Clinic Northwest Colorado Legal Services Project The Samaritan Center of the Rockies CASA of the Continental Divide Catholic Charities Vail Valley Partnership — Volunteer Center Sarah Ingersoll spoke about the community service grants. The goal of the grants was to award aid to local organizations with the goal to create and sustain a healthy, safe, a socially diverse community. Funding for the grants came from 3 separate funding pools. There were over 31 applicants this year. $475,000.00 was funded from the funding pool and $220,000.00 from the general fund was awarded to 11 applicants. The review committee considered the critical needs and where the dollars would be used to provide the most services. Chairman Fisher moved to approve the Community Service Grants awards as identified in the board's backup. Chairman Pro -Tem Runyon seconded the motion. 2 01/17/2012 Michael Cacioppo spoke about his childhood growing up in Kansas. He believed that today's society had changed greatly. He believed that all programs discussed earlier cost money and took money away from families. He attributed the decline in the local population to the high taxation for these types of programs. He believed the programs were enabling and government had no place in these types of businesses. He believed that the early head start programs were raising more liberals and simply buying more votes. It was time for the tough love approach. He believed change began with local government. Chairman Pro -Tem Runyon stated that Eagle County was spending 1/5 of what they did 3 -4 years ago because of the economic reality. He believed the good news was that people that did not live in Eagle County paid 70% of the sales tax and property taxes. Chairman Fisher applauded the committees that reviewed the requests. She believed that many of the programs were needed as they allowed everyone an equal chance. Chairman Pro -Tem Runyon called the question. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Fisher moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office APPLICANT: Mule Deer Foundation — Buckhorn Chapter REQUEST: Special Events Permit DATE OF EVENT: Saturday, February 4, 2012 EVENT: Annual Fundraiser Banquet REPRESENTATIVE: Scott Green, Event Manager LOCATION: Eagle River Center, 794 Fairgrounds Road -Eagle STAFF REPRESENTATIVE: Kathy Scriver STAFF CONCERNS: None DESCRIPTION: The Mule Deer Foundation has requested a special events permit for their annual fundraising banquet being held on Saturday, February 4 at the Eagle River Center in Eagle. The event will included silent and live auctions, games, and raffles. Cowboy Catering Co. of Gypsum will cater the event. Beer, wine and mixed drinks will be available for purchase. TIPS certified bartenders would ID anyone wishing to purchase alcohol. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Staff has had no problems with events hosted by the applicant in the past. 3. Public notice has been given by the posting of a sign in a conspicuous place on the premises on January 6, 2012, at least 10 days prior to the hearing. 4. No protests have been filed in the Clerk and Recorder's Office. 5. The applicant has provided proof of server training and an alcohol management plan. 3 01/17/2012 DISCUSSION: Ms. Scriver stated that staff had no concerns with the request. Scott Green and Jeff Meek were present. Mr. Green provided the event details. Their goal this year was to keep the focus on the wildlife habitat in the western United States. He enjoyed what he did and looked forward to a successful event. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for The Mule Deer Foundation event being held on February 4, 2012, from 2 g ary 2:00 p.m. until midnight at the Eagle River Center. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. APPLICANT: Eagle Valley Humane Society REQUEST: Special Events Permit EVENT: Eagle Valley Artists Alliance — Night of Burlesque DATE OF EVENT: Saturday - February 4, 2012 REPRESENTATIVE: Char Quinn, Executive Director LOCATION: Alpine Art Center - 210 Edwards Village Blvd., Edwards STAFF REPRESENTATIVE: Kathy Scriver STAFF CONCERNS: None DESCRIPTION: Eagle Valley Humane Society has requested a special event permit for an event being at the Alpine Arts Center on Saturday, February 4, 2012. Only those h years of age and older will be allowed to attend. Champagne, beer and wine will be available for purchase by the glass. A local caterer will provide appetizers. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. • 2. Staff has had no problems with events hosted by the applicant in the past. 3. Public notice has been given by the posting of a sign in a conspicuous place on the premises on January 6, 2012, at least 10 days prior to the hearing. 4. No protests have been filed in the Clerk and Recorder's Office. 5. The applicant has provided proof of server training and an alcohol management plan. DISCUSSION: Char Quinn stated that their past events at the Alpine Art Center had been successful. Tickets for the events could be purchased at the door and online. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for the Eagle Valley Humane Society event being held at Alpine Art Center in Edwards on Saturday - February 4, 2012 from 5 p.m. to midnight. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. 4 01/17/2012 Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Eagle County Air Terminal Corporation. Chairman Pro -Tem Runyon seconded the motion. The vote was declared unanimous. Eagle County Air Terminal Corporation Chris Anderson, Airport 1. Approval of meeting minutes from Nov. 8, 2011 Mr. Montag moved to approve the meeting minutes from November 8, 2011. Ms. Fisher seconded the motion. The vote was declared unanimous. 2. Supplemental Agreement No. 3 to US Government Lease for Real Property (TSA break room expansion and remodel project reimbursement) Mr. Anderson spoke about the project improvements. The GSA and TSA elected to increase the supplementary lease agreement for any unseen items that may come through as a change order. The project was 100% funded by TSA, however demolition was not included. There was a $3,300 cost to ECAT for demo requirements. Project management fees were included in the reimbursement. The expansion would increase rent about $35,000 annually. Mr. Montag moved to approve the Supplemental Agreement No. 3 to US Government Lease for Real Property (TSA break room expansion and remodel project reimbursement) Mr. Lewis seconded the motion. The vote was declared unanimous. 3. Fixed Bid Construction Agreement between Eagle County Air Terminal Corporation. and Shaw Construction, LLC for Eagle County Regional Airport Terminal Office Remodel Mr. Anderson stated that there were 4 bids submitted. The lowest and the best value was Shaw Construction. The total contract amount was $144,923. The agreement had been reviewed by the County Attorney's Office. Ms. Fisher moved to approve the Fixed Bid Construction Agreement between Eagle County Air Terminal Corporation and Shaw Construction, LLC for Eagle County Regional Airport Terminal Office Remodel Mr. Montag seconded the motion. The vote was declared unanimous. 4. New Business Mr. Anderson spoke about the appointment of new officers. Mr. Treu recommended that Peter Runyon sit as the president of ECAT and Jon Stavney as vice president. The other officers would remain the same. Ms. Fisher moved to appoint the new officers as suggested by the County Attorney. Mr. Montag seconded the motion. The vote was declared unanimous. Mr. Runyon asked about the airport terminal remodel Mr. Anderson believed it was time to consider what the future terminal would look like on the inside. They thought it would be helpful to get a professional design company to determine what that might be. The design firm would go out for public bid. There was $15,000 budgeted for the project. Mr. Lewis wondered if any thought had been given to doing murals on the wall. Mr. Anderson thought that was something to consider. Ms. Fisher encouraged that the bid process begin during the busy season while there was activity. Mr. Runyon suggested that there be a review of the Commercial Advertising Policy to get an idea of exactly how much revenue it creates. 5 01/17/2012 Mr. Montag stated that he was in the process of creating a priority list of topics for the new Aviation Director, Gregg Phillips who would be starting January 30 This was one of the items he was suggesting be reviewed. Mr. Anderson spoke about the new air traffic management procedures at the airport. There had been an increase in the volume of traffic as a result as the procedure. A lot had revolved from the county's commitment to continual investment on the airport with the radar screen, tower, instrument landing system and increased runway length. Recently they had a 305 operations day, which was record. Mr. Montag stated that the Eagle County Airport had improved so much that it had been recently recognized on a national level. Commissioner Fisher moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Eagle County Board of County Commissioners. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2012 -004 Approving Conservation Easements, Baseline Report, and Management Plan Associated with a Portion of Tract J of the Berry Creek/Miller Ranch PUD and Authorizing any of the Eagle County Commissioners to Execute all Documents Necessary to Complete the Transaction Toby Sprunk, Open Space Mr. Sprunk stated that this was a 32 -acre portion of the Miller Ranch PUD. The deal was part of the subdivision agreement. The property contained outstanding natural beauty and wildlife habitat and was heavily used for hiking, dog walking, fishing and other recreational uses. Eagle Valley Land Trust (EVLT) would ensure that the land would forever remain in its natural condition. The easement would also give the county the right to continue using the ditch for downstream users. He provided photo of the area and a trail map. He read a letter from Joe Lebeau, Open Space Advisory Committee member expressing support for the project. Scott Conldin, Projects Coordinator for the Eagle Valley Land Trust read letters of support from the President, Dan Godec and Executive Director, Kara Heide who were unable to attend the meeting. Chairman Pro -Tem Runyon urged other organizations to take similar steps to preserve open space for future generations. Chairman Fisher believed this was a confirmation of the county's efforts to walk the talk. She believed it was an important step forward. She thanked the Eagle Valley Land Trust for their work. She believed the county was learning through every one of these experiences how to do it better the next time, more efficiently and more effectively. She hoped the county would continue to be involved in more of these opportunities. Mr. Montag acknowledged the work by the Eagle County Attorney's Office and Open Space Department. He quoted comments from Chairman Stavney in support of the project. Chairman Pro -Tem Runyon asked about the land management plan related to what could and couldn't be done on the property. The plan stated that users must stay on designated trails but listed frisbee and kite flying under allowable uses. Mr. Sprunk believed the list provided a mechanism to protect the property and make sure that people were not creating new trails. Diane Mauriello stated that the conservation easement was the formal document and that the management plan could be revisited and amended annually if need be. She explained that the list included passive kinds of recreational uses but they could tailor the list to meet any concerns by the board. Mr. Conldin presented a map of the area that allowed the public to get an idea of where the property was situated in the community. The project information would be available on the EVLT website in the future. Commissioner Fisher moved to approve the resolution Approving Conservation Easements, Baseline Report, and Management Plan Associated with a Portion of Tract J of the Berry Creek/Miller Ranch PUD and authorizing any of the Eagle County Commissioners to Execute all Documents Necessary to Complete the Transaction. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. 6 01/17/2012 Resolution 2012 -005 Annual Appointments County Attorney's Office Representative Bryan Treu read the appointments for the various boards and positions. Commissioner Runyon noted that there were other committees that the board members sat on that were not listed. Chairman Fisher believed the current board worked well together even though they did not always share the same point of view. She thanked Commissioner Runyon for stepping up as chairman. Chairman Pro -Tem Runyon stated that he was entering his 8 and final year. The sense of respect and collaboration that they had as a board was greatly appreciated. He believed that Chairman Stavney had done an excellent job over the year being chair. He enjoyed the current working relationship as a board. He thanked Keith Montag and Bryan Treu for their instrumental role. Commissioner Fisher moved to approve the Annual Appointments resolution. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Planning Files LUR -3398 Eagle County Land Use Vesting Regulatio Amen ments Bob Narracci, Planning Department ' NOTE: To be tabled to Feb. 21, 2012 ACTION: Multiple amendments proposed with intent to provide greater clarity; to eliminate unnecessary regulation; to provide greater flexibility for the elected officials; and to bring Eagle County's Vesting Allowances into conformance with the minimum requirement of Colorado State Stature for PUD Preliminary Plans, Subdivision Preliminary Plans and Special Use Permits. LOCATION: Unincorporated Eagle County Mr. Narracci stated that Eagle County Planning Commissioner was expected to render a recommendation tomorrow. Chairman Fisher moved that the board table file no. LUR -3398 — Eagle County Land Use Vesting Regulation Amendments until February 21, 2012. Chairman Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Manager Update (recorded) Keith Montag, County Manager 1. Information Sharing 2. Meetings Attended / Future Meetings 3. Discussion Items 4. Crown Mountain Alternatives Analysis, RFTA Park & Ride, Eva Wilson, Engineering 5. Rio Grande Proposal - Passenger Rail; Eva Wilson, Engineering 6. Open Space 7 01/17/2012 Work Sessions (recorded) US Forest Service Dowd Junction Site Scott Fitzwilliams, White River National Forest Supervisor Dave Neely, Eagle/Holy Cross District Ranger There being no further business befor o AlTri the meeting was adjourne• uh 1 Ja .. , • 12. 4 4 1. i Attest: 2 er to the Boa ri ow. 04 Chairman 164 8 01/17/2012