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HomeMy WebLinkAboutMinutes 12/27/11 PUBLIC HEARING December 27, 2011 Present: Jon Stavney Chairman Peter Runyon Commissioner Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Teak Simonton Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of December 26, 2011 (subject to review by the Finance Director) Finance Department Representative B. Agreement between Eagle County and The Foundation of Trustees for the Family Learning Center for Child Care Services Sherri Almond, Health & Human Services C. Colorado Counties Casualty and Property Pool Agreement for Partially Self- funded Program Jan Miller, Facilities D. Western Eagle County Ambulance District Vehicle Permit Jennie Wahrer, Health & Human Services E. First Amendment to Agreement between Eagle County and Vail Honeywagon Enterprises, Inc. for Transportation of Recyclables Solid Waste & Recycling Representative F. Resolution 2011 -148 Authorizing a Financial Amount for the Eagle County Manager to Utilize in an Emergency Situation that May Require Extraordinary Resources Barry Smith, Emergency Management G. Resolution 2011 -149 Adopting Eagle County Emergency Operations Plan, Appendix 0 Barry Smith, Emergency Management H. Agreement between Eagle County and McMahan and Associates, LLC, for Auditing Services Finance Department Representative I. Agreement between Eagle County and Alison Casias, Esq., Special County Attorney for Legal Services Sherri Almond, Health & Human Services J. Intergovernmental Agreement between the County of Eagle, State of Colorado and the Town of Avon for Animal Services Shawn Markmann, Animal Services K. Intergovernmental Agreement between the County of Eagle, State of Colorado and the Town of Red Cliff for Animal Services Shawn Markmann, Animal Services 1 12/27/2011 L. Agreement between Eagle County and D &D Manzanares, Inc. d/b /a Servicemaster Commercial Cleaning Solutions Jan Miller, Facilities Management Chairman Stavney spoke about item F. He explained that Mr. Montag alone could authorize funding in an emergency situation without board approval. Mr. Montag stated that this resolution authorized the county manager to spend up to $100,000.00 per occurrence in emergencies. It also allowed spending up to $1,000,000.00 with the combination of the county manager and one county commissioner in these situations. Barry Smith added that this type of authority was only for declared emergency situations. Chairman Stavney added that it was only for a declared emergency with the command center being deployed. He wondered if the Sheriff should be mentioned. Mr. Montag stated that the Sheriff could be involved depending on the type of emergency. Chairman Stavney added that Fire Districts did not have very deep pockets at present and Eagle County may need to jump in quickly to help fund emergency operations. Mr. Montag stated that the funds would come from the Tabor reserve funds. Commissioner Fisher asked about item L. She understood that some of the cleaning facilities would be taken on by county staff. Jan Miller stated that staff would clean their own desks and remove their own trash during the week, thus reducing the budget. She indicated that ServiceMaster was not currently the provider, but they were happy to be back on board. Commissioner Stavney moved to approve the Consent Agenda consisting of items A -L. Commissioner Runyon seconded the motion. The vote was declared unanimous. Citizen Input Chairman Stavney opened and closed citizen Input, as there was none. Commissioner Runyon moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Air Terminal Corporation. Commissioner Stavney seconded the motion. The vote was declared unanimous. Eagle County Air Terminal Corporation Chris Anderson, Airport and Heather Matthews, Finance Department 1. Supplemental Agreement No. 2 to U.S. Government Lease for Real Property (TSA Break Room Lease Extension) Mr. Anderson explained that it was an extension of the break room and without it, they would not have TSA. Commissioner Fisher wondered about the location of the light switch in the break room. Mr. Anderson indicated that this would be changed with an upcoming remodel. Ms. Fisher moved to approve the supplemental agreement No. 2 to U.S. Government lease for real property. Mr. Montag seconded. The vote was declared unanimous. 2. Resolution Adopting Eagle County Air Terminal Corporation Budget for Fiscal Year 2012 Chairman Stavney asked for exploration of advertising revenue opportunities and felt that TIGA did not maximize this type of revenue. He did not think $170,000.00 was much and believed there could 2 12/27/2011 be much higher revenues. He asked about pavement maintenance and wondered whether it included sidewalks. He wondered about landscaping and having it increased. Mr. Anderson stated that irrigation repairs were complete and the system was now 100% functional. These repairs amounted to about $22,000.00 total. They were meeting with the Gypsum garden center to find out how to convert the landscape to regular grass. They hoped to make it more xeriscape. Ms. Matthews clarified some of the ground maintenance costs. Mr. Stavney asked about parking lot improvements. Last year staff had recommended charging for parking. He wondered if this would be implemented. Mr. Anderson indicated that there was no plan to charge for parking. Depending on how the master plan evolved this could change. The amount in the budget was solely for maintenance. Mr. Stavney wondered about the water issue. He would like to see a chart of where over time the water would be needed at the airport. Mr. Treu indicated that the water engineers had done the analysis and the increase was based on passenger growth over the years. Ms. Fisher stated that there had been discussions about hotels at the airport; more would be learned as the master plan moved forward. Mr. Treu clarified that the projections did not incorporated those because those additional fees would be passed on to the private entity. Mr. Stavney believed the water tap fees still seemed very high. Ms. Fisher added that the public comments she had been made aware of came from landscaping and parking lot issues. She thanked Mr. Anderson for doing a great job. Mr. Montag wondered about revenue projections due to recent news of bankruptcy issues that American Airlines is having. Mr. Anderson did not feel this would be an issue. Mr. Stavney added that it was a strategic bankruptcy. The airline was still strong. Mr. Treu stated that the airlines already had an out on their lease and their business was strong. Ms. Matthews explained the auditor decision. Ms. Fisher moved to approve the resolution adopting the ECAT budget for 2012. Mr. Runyon seconded the motion. The vote was declared unanimous. 3. New Business Mr. Stavney spoke about the new director and when he would start. Mr. Montag spoke about the FAA approving the forecast number and the planning advisory group meeting would be delayed until the new director started. Mr. Stavney added that planning for the international terminal would also be delayed until the new director started. Mr. Anderson stated that he appreciated the opportunity to serve at a higher level during the airport manager's absence. He pointed out that Kathy Lawn and Bill Ponder were stars during the interim period. Mr. Stavney spoke about Mr. Anderson's ability to step up and help with leadership. He appreciated Mr. Anderson's efforts. Mr. Montag added his appreciation to Mr. Anderson and the airport team. He felt things were well under control. Mr. Anderson added that traffic at the airport was about 10,000 — 12,000 people arriving and the jet center seemed to be very busy as well. He spoke with the air traffic control tower manager. Yesterday was the first day that the airport posted 305 operations. There were several unique systems at the Eagle County airport, which helped allow this level of operation. Mr. Stavney stated that the Denver center had recently allowed the Eagle tower to make some local decisions. Mr. Runyon stated that he has watched the flights going over the area in recent days and it seemed to him that there was an increase in traffic. 3 12/27/2011 Mr. Anderson stated that private planes were moving around the country picking up private jet passengers. He stated that peak hour yesterday was between 12:00 p.m. and 1:00 p.m. 36 operations occurred and the average was about 25 per hour. Mr. Stavney recognized the efficiency. Mr. Anderson spoke about the baggage system. The checked baggage system upgrade began in October and the estimated completion date was August 2012. Commissioner Runyon moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. • Planning Files AFP -3388 Pilgrim Downs Filing No. 7, Open Space Kris Valdez, Planning ACTION: The purpose of this Amended Final Plat is to eliminate the need for the access easement from Pilgrim Downs to Cattleman's Club Home Owners Association open space. LOCATION: Edwards Area FILE NO./PROCESS: AFP -3388 / Amended Final Plat OWNERS: Pilgrim Downs Homeowners Association APPLICANT: Same REPRESENTATIVE: Carmen Weiland, Cattleman's Club HOA ENGINEER: Stan Hogfeldt, Eagle Valley Surveying 1. PROJECT DESCRIPTION A. SUMMARY: The intent of this application is to eliminate the access easement across Pilgrim Downs Home Owner's Association open space property to the Cattleman's Creek subdivision. Upon subdivision approval, the property upon which this access exists will be conveyed to Cattleman's Club Home Owner's Association for permanent access; thereby negating the need for an easement. B. SITE DATA: Surrounding Land Uses / Zoning: East: Residential / PUD (Pilgrim Downs) and Resource West: Residential / PUD (Pilgrim Downs) North: Residential / Resource and Rural Residential South: Residential / PUD (Pilgrim Downs) Existing Zoning: Planned Unit Development (PUD) Total Area: .567 Acres / 24,699 sq. ft. Water: Not Applicable Sewer: Not Applicable Access: West Lake Creek Drive 4 12/27/2011 C. STAFF FINDINGS: Pursuant to Section 5-290.G.3. Standards for Amended Final Plat: a. Adjacent property. Review of the Amended Final Plat has determined that the proposed amendment DOES NOT have an adverse effect on adjacent property owners. This subdivision allows permanent access to the Cattleman's Club subdivision. b. Final Plat Consistency. Review of the Amended Final Plat has determined that the proposed amendment IS consistent with the intent of the Final Plat. The original plat, from 1986, Pilgrim Downs Filing #7 recorded at Book 295 and Page 787, designated this portion of open space as an access and utility easement and therefore will have minimal impact on the remaining open space deeded to the Pilgrim Downs HOA. The Pilgrim Downs PUD will still retain well in excess of 25% open space. c. Conformance with Final Plat Requirements. Review of the Amended Final Plat has determined that the proposed amendment DOES conform to the Final Plat requirements and other applicable regulations, policies and guidelines. d. Improvement Agreement. DOES NOT apply. e. Restrictive Plat Note Alteration. DOES NOT apply. D. ATTACHMENTS 1. Vicinity Map 2. Proposed Amended Final Plat DISCUSSION: Kris Valdez explained the purpose of the request. She provided a summary of the request. Chairman Stavney asked about the access. Commissioner Runyon wondered if the access would remain open space. Ms. Valdez indicated that the Cattleman's Club would own a lot in the Pilgrim's Down PUD and as such it would be owned by the neighbors. Commissioner Runyon asked about open space in a PUD and if a need to change the designation in the future would require homeowner and Board approval. He hoped there might be other such elements in PUDs and encouraged other homeowner's associations to do the same type of thing. He asked if a conservation easement had been suggested. Ms. Valdez indicated that it was a half -acre parcel. Commissioner Fisher moved that the Board of County Commissioners approve the Amended Final Plat/Eagle County File No. AFP - 3388 and authorize the Chairman to sign the Amended Plat. Commissioner Runyon seconded the motion. The vote was declared unanimous. Other There was discussion about moving the open space discussion to the morning. 5 12/27/2011 Manager Update (recorded) Keith Montag, County Manager 1. Information Sharing 2. Meetings Attended / Future Meetings 3. Discussion Items 4. Precinct Boundaries; Teak Simonton, Clerk & Recorder 5. Executive Session — Holy Cross Drive Issue Work Sessions (recorded) Open Space Update Toby Sprunk, Open Space There being no further business before t' . a the meeting was adjourned until Jan ,. 012. 13 Attest: • It/ Clerk to the Board P .r.• ` It * Chairman i ii �, '. 7� � 111 6 12/27/2011