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Home My WebLink AboutMinutes 09/20/11 PUBLIC HEARING September 20, 2011 Present: Jon Stavney Chairman Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Peter Runyon Commissioner This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of September 19, 2011 (subject to review by the Finance Director) Finance Department Representative B. Resolution 2011 -117 for Increasing the Tipping Fee for Compacted and Mixed Waste and Amending Resolution No. 2006 -124 Ken Whitehead, Solid Waste and Recycling C. First Amendment to Agreement between Eagle County and the Foundation of Trustees for the Family Learning Center Sherri Almond, Health & Human Services D. Resolution 2011 -118 acknowledging a Finding of No Significant Impact for the Addition of One Water Well and Associated Water Pipeline to the Existing Berry Creek Well Field (Eagle County File No. FNZ- 3445) Kris Valdez, Planning Department Mr. Whitehead spoke about the need to increase tipping fees for compacted and mixed waste, amending the resolution passed in 2006. He explained that there had been a significant decrease in tonnage revenue. He spoke about the punch card program available to county residents. Residents were allowed to dispose of 1600 pounds per year of waste per year free. He stated that the increase to residents should not be that great. Rosie Moreno spoke about Item C. She stated that this extended the program through December 31, 2011. Commissioner Fisher moved to approve the Consent Agenda, Items A -D. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Stavney moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Air Terminal Authority. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. 1 09/20/2011 Eagle County Air Terminal Authority Chris Anderson, Airport A. Preconstruction and Construction Agreement for the Eagle County Regional Airport Terminal Baggage Handling / Checked Baggage Inspection System between Eagle County Air Terminal Authority and Shaw Construction Mr. Anderson presented the request. The improvements would increase the efficiency of baggage screening and would not delay aircraft. Mr. Stavney asked Mr. Anderson what the $28,270 preconstruction and construction agreement related to the overall project. Rick Ullom, project manager stated that the $28,270 would be paid to Shaw to review design documents and determine the best construction schedule. Shaw Construction was chosen because of their history and understanding of the existing terminal. Shaw would come back with the total guaranteed maximum price for the project in early October. He believed there would be a quick turnaround. The total budget for the project was 5.6 million. The estimated completion date would be around September of 2012. They hoped to keep everything open throughout the entire process. Ms. Fisher moved to approve the preconstruction and construction agreement for the Eagle County Regional Airport Terminal Baggage Handling/Checked Baggage Inspection System between Eagle county Air Terminal Authority and Shaw Construction. Mr. Lewis seconded the motion. The vote was declared unanimous. B. Consideration of Contract Agreement between Eagle County Regional Airport, Eagle, Colorado and Jviation Project No. EGE LOC 11 -02 Mr. Anderson stated that this would catch up on some repairs that would have been addressed under a regular maintenance program. Ms. Fisher stated that there had not been an ongoing maintenance plan. She believed that safety concerns needed to be addresses. Mr. Stavney believed this was money well spent but believed there needed to be regular maintenance on sidewalks on an annual basis. Ms. Fisher moved to approve the contract agreement between Eagle County Regional Airport, Eagle Colorado and Jviation — Project No. EGE LOC 11 -2 Mr. Montag seconded the motion. The vote was declared unanimous. C. New Business Mr. Anderson presented an ECAT capital projects listing. He spoke about a few of the line items. He emphasized that the list was in "draft form ". Mr. Stavney wondered if there would be a line item for annual maintenance. Mr. Anderson stated that the planned maintenance was in a rough draft form. The list would include items of $10,000 or more. The budget team had taken the step to budget 5 years. Commissioner Fisher moved to adjourn as the Eagle Air Terminal Authority and re- convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Stavney opened and closed citizen Input, as there was none. 2 09/20/2011 Commissioner Stavney moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office APPLICANT: Eagle Valley Chamber of Commerce REQUEST: Special Events Permit EVENT: Jeep Crawling Competition DATE OF EVENT: October 1, 2011 REPRESENTATIVE: Erin Vega, Event Manager LOCATION: Eagle County Fairgrounds — 0426 Fairgrounds Road, Eagle STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: Eagle Valley Chamber of Commerce has requested a permit for a Jeep Crawling Competition event being held at the Eagle County Fairgrounds on Saturday, October 1, 2011 from 4 p.m. to 11:00 p.m. Diamanti Security will provide security for the event. Various food vendors will be on site. The applicant estimates the number of persons attending to be 2,000 per the lease agreement. STAFF FINDINGS: 1. This application is in order, all application requirements have been met, all the necessary documents have been received, and all fees have been paid. 2. Public notice has been given by the posting of a sign in a conspicuous place on the premises on September 9, 2011, 10 days prior to the hearing. 3. There have been no protests filed in the Clerk and Recorder's Office. 4. The applicant has provided proof of server training and an alcohol management plan per the requirements of the Local Licensing Authority. CONCERNS / ISSUES: None DISCUSSION: Ms. Scriver presented the request. She indicated that staff had no concerns with the application. She introduced Mike Stevens, President of the Eagle Valley Chamber of Commerce and Vicki Hobbs, the event coordinator. Ms. Hobbs stated that the event would benefit the Susan G. Komen/Team Keepin'em Real. Her husband owns an excavating company so they would be bringing in their own equipment and materials. Mr. Stevens stated that the Chamber had done the Demolition Derby the last two years and this event would be managed in the same way. Commissioner Fisher reiterated the importance of management related to alcohol sales and service. She asked about the beer booth placement. Mr. Stevens stated the booths would be located on either end of the grandstands. There would be no alcohol permitted in the pit area. Ms. Hobbs stated tickets would be sold at the door. Chairman Stavney asked about the soil restoration in the arena after the event. 3 09/20/2011 Ms. Hobbs stated that they had insurance and after the event they would restore the arena to the way it was before the event. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the Special Event Permit application for The Eagle Valley Chamber of Commerce event being held at the Eagle County Fairgrounds on Saturday, October 1, 2011 from 4 - 11 p.m. (application hours). Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. APPLICANT: The NRA (National Rifle Association) Foundation, Inc. REQUEST: Special Events Permit EVENT: Annual Banquet/Fundraiser DATE OF THE EVENT: October 1, 2011 REPRESENTATIVE: Rick Adams, Event Manager LOCATION: Eagle County Fairgrounds — Exhibit Hall 0426 Fairgrounds Road, Eagle STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested a permit for a fundraising event being held in the Fairgrounds Exhibit Hall on Saturday, October 1 from 9 - 12 am with alcohol service from 5 pm — 10:30 pm. This is a family event and will include dinner, live and silent auctions, raffles, and games for all ages. The applicant estimates approximately 200 attendees per their lease agreement with Eagle County. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all the necessary documents have been received, and all fees have been paid. 2. Public notice has been given by the posting of a sign in a conspicuous place on the premises September 9, 2011, 10 days prior to the hearing. 3. There have been no protests filed in the Clerk's Office. 4. The applicant has provided proof of server training and an alcohol management plan per the requirements of the Eagle County Local Licensing Authority. CONCERNS / ISSUES: None DISCUSSION: • Ms. Scriver presented the request. She presented the staff findings and indicated that staff had no concerns with the request. Rick Adams stated that last year's request was incredibly successful. They had well over 130 participants with no incidents. The event would raise money for educational programs as well as equipment for 41-1 groups, Boy Scouts, etc. They hope for an increase in attendees this year. He encouraged families to attend. Commissioner Fisher asked about the permit hours. Mr. Adams stated that alcohol would be available from 5 -10:30 pm. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the Special Event Permit application for The NRA Foundation event being held in the Eagle County Fairgrounds - Exhibit Hall on Saturday, October 1, 2011 from 9 a.m. - 12:00 a.m. (application hours). 4 09/20/2011 Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Of the two voting Commissioners, the vote was declared unanimous. Planning Files 1041 -3149 Sweetwater Ranch Scot Hunn, Planning Department NOTE: Tabled - Date to be determined ACTION: The purpose of this 1041 Permit is for a major new water (well and augmentation) and wastewater treatment system (ISDS) for fifteen (15) EQR's; primary purpose is to serve proposed commercial uses, inclusive of gas station, convenience store, restaurant, as well as a previously entitled Primary/Secondary residential lot within the PUD. LOCATION: Sweetwater Ranch Subdivision, Dotsero area' " Mr. Hunn stated that they were still working tl c u AO pritrcess with the Planning Commission. He had a written request from the applicant to table the two files.* , ; , ' > y PDA -3118 Sweetwater Ranch Scot Hunn, Planning Department NOTE: Tabled - Date to be determined ACTION: The purpose of this Planned Unit Development Amendment is to add certain commercial uses, inclusive of gas station, convenience store, restaurant; contractor storage and/or mini - storage uses; maintaining existing open space, recreational (ski lake) and residential uses within the PUD. LOCATION: Sweetwater Ranch Subdivision, Dotsero area DISCUSSION: Chairman Fisher moved that the board table file number 1041 -3149 and PDA -3118 Sweetwater Ranch until October 18, 2011, at the applicant's request. Chairman Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Work Sessions (recorded) 5 09/20/2011 Financial Advisory Board John Lewis, Finance 2010 Audit Presentation — Comprehensive Annual Financial Report Michael N. Jenkins, McMahan and Associates LLC Board of Social Services / Board of Health Rachel Oys, Health & Human Services Executive Session Eagle Valley Land Trust Toby Sprunk, Open Space There being no further business before the Board, the meet' • : was adjourned 1 September 27, 2011. Attest: - ii j`. "' ' 41 • Clerk to the Board * @ l o : Cha 6 09/20/2011