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HomeMy WebLinkAboutMinutes 09/13/11 PUBLIC HEARING September 13, 2011 Present: Jon Stavney Chairman Peter Runyon Commissioner Sara Fisher Commissioner Bryan Treu County Attorney Y Y Robert Morris Deputy County Attorney Teak Simonton Clerk to the Board Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of September 12, 2011 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for September 22, 2011(subject to review by the Finance Director) Finance Department Representative C. Approval of the Minutes of the Eagle County Commissioner Meetings for June 12 and June 19, 2011 Teak Simonton, Clerk and Recorder D. Agreement between Eagle County and AMEC Earth & Environmental for Professional Design Services for Eagle County Burns Bridge Replacement Ben Gerdes, Engineering E. Resolution 2011 -114 for the Approval of a Finding of No Significant Impact Variance to Allow a Stream Setback of Fifty Feet where Seventy -Five Feet is Required for the Existing Residential Structure Located at 71 Edwards Access Road (Eagle County File No. FNZ -3054) Bob Narracci, Planning F. Resolution 2011 -115 for a Variance from Improvement Standards for Seven Castles Creek Road (Eagle County File No. VIS -3325) Greg Schroeder, Engineering Commissioner Runyon moved to approve the Consent Agenda, Items A -F. Commissioner Fisher seconded the motion. The vote was declared unanimous. Citizen Input Chairman Stavney opened and closed citizen Input, as there was none. 1 09/13/2011 Staples Office Supplies Contract John Lewis, Finance Mr. Lewis explained the bidding process. Chairman Fisher asked about the selection process and whether local vendors were considered. Mariya Trifonova stated that notice was posted in the local paper and she sent 8 -10 packets to vendors. They considered the lowest price. Mr. Treu stated that there were certain statutory requirements. Commissioner Runyon expressed frustration with global economics. He believed it was worthwhile to look for local vendors. Chairman Stavney stated that the board was allowing some flexibility to pay slightly more to choose a local vendor. Ms. Trifonova stated that generally there was more than a 40% difference. Commissioner Runyon moved to approve the purchasing agreement with Staples Office supplies and authorize he chair to sign the contract. Chairman Fisher seconded the motion. The vote was declared unanimous. Commissioner Runyon moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals A. CNSC, Inc. d/b /a Main Street Grill #14- 39755 -0000 This is a renewal of a Hotel and Restaurant License in Riverwalk at Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. B. Feather Petroleum Company d/b /a Stop and Save #18 #04- 41335 -0016 This is a renewal of a 3.2% Beer License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. C. Kotobuki, Inc. d/b /a Sushi Ya Go -Go #14- 40696 -0000 This is a renewal of a Hotel and Restaurant License in El Jebel. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file in the Clerk's Office and proof of server training has been provided. Commissioner Fisher moved that the Board approve the Liquor Consent Agenda for September 13, 2011 consisting of Items A -C. Commissioner Runyon seconded the motion. The vote was declared unanimous. 2 09/13/2011 Commissioner Runyon moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Eagle County Air Terminal Corporation. Commissioner Fisher seconded the motion. The vote was declared unanimous. Eagle County Air Terminal Corporation Chris Anderson, Airport 1. Approval of meeting minutes for August 16, 2011 meeting Mr. Fisher moved to approve the meeting minutes for the August 16, 2011 meeting. Mr. Stavney seconded he motion. The vote was declared unanimous. 2. Discuss the land side concrete damage, recent RFP for repairs, and low bid Mr. Anderson explained that the area was directly in front of the terminal and directly across the street from the terminal. Aesthetics and safety were the main concerns. He presented photos of the area Ms. Fisher wondered if the area would be torn up when the master plan was complete as the work being proposed was significant. Mr. Anderson stated that there had been some attempts made to patch the damage but he believed the best way to address the safety issue was to remove and replace the concrete under CDOT standards. He was not sure whether there would be immediate changes to the area when the master plan was finalized. Ms. Fisher asked about the landscaping and wondered what decisions had been made to improve it. Mr. Anderson stated that there were some sprinkler issues due to the recent Cooley Mesa Road expansion. The irrigation system may need to be replaced. Mr. Stavney believed that entry features and landscaping were important. Ms. Fisher expressed concern for the light fixtures and their adequacy. She wondered if this was a long term fix. Mr. Stavney believed that extra money should be budgeted every year for cracks. Mr. Runyon suggested there be a walking tour. He wondered if the work could be phased and whether all the cracks needed to be addressed immediately. He believed it was important that the airport look elite and pretty. Mr. Stavney concurred with Mr. Runyon about touring the area in question. He believed that concrete pavers were a good solution. Chairman Fisher asked about radiant heating. Mr. Anderson stated that radiant heating ran along the front of the terminal but not on the sidewalk across the street from the terminal. Mr. Lewis stated that there was $1.3 million budgeted for 2012 for capital expenditures. Therefore was money available. Mr. Anderson stated that the bids came in a bit higher than expected. The depth of the sidewalks was yet to be determined. The contractor said they would charge actual concrete yardage. Leaving the cobblestone out would save about $12,000 and not replacing the flagpoles would save another $25,000. Mr. Stavney thought it was important to take care of the safety hazards. He suggested tabling the request until the board had an opportunity to view the area. Mr. Runyon supported the request but would be leaving for a week. Mr. Stavney moved to table any decision on the contract until the next regular scheduled meeting. Ms. Fisher seconded the motion. The vote was declared unanimous. 3. Consideration of Contract Agreement — Eagle County Regional Airport, Eagle County, CO Jviation Project No. EGE LOC -11 -02 Mr. Anderson stated that this item would be tabled. 3 09/13/2011 4. Consideration of Agreement between Eagle County Air Terminal Corporation and Property Imaging, LLC Mr. Anderson explained that this agreement was for asphalt seal coating of various parking lots. They omitted the north portion of the terminal loop road in anticipation of upcoming work. There were 3 bids received and Property Imaging, LLC out of Gypsum submitted the lowest bid. The funds would come out of the operations and maintenance budget. The landside asphalt surfaces would be put on a 2 -year treatment schedule. Mr. Runyon asked about the material cost and the large difference in price. Mr. Anderson stated that there had been quite a disparity between the lowest and the highest bids. He was comfortable with Property Imaging's techniques and methods of application. Airport maintenance would oversee the project. Mr. Fisher moved to approve the agreement between ECAT and Property Imaging, LLC. Mr. Runyon seconded the motion. The vote was declared unanimous. 5. New Business Mr. Anderson stated that IT was working on improving the wireless interne for terminal users. It would very likely run into a capital request for the improvements and potentially an ongoing recurring subscription charge. Mr. Stavney supported great customer service. He noticed recently that plugins were scarce and encouraged Mr. Anderson to consider that as well. Mr. Anderson stated that they recently added additional outlets this year in the hold room areas. Mr. Treu stated that they were currently negotiating with the town of Gypsum to pre -pay tap fees. Mr. Stavney wanted to insure that the county was not exceeding what was needed. Mr. Treu stated that water usage was reassessed every 3 years. Commissioner Runyon moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Eagle County Board of County Commissioners. Commissioner Fisher seconded the motion. The vote was declared unanimous. Other Work Sessions (recorded) Review Tipping Fee Resolution Ken Whitehead, Solid Waste & Recycling Mr. Whitehead explained that the average tipping fee for the surrounding counties were about $46 per ton. Eagle County was at $33 per ton. He proposed a $6 per ton increase on both the compactive and mixed waste to increase revenues enough to cover cost. The tipping fee had not increased since 2008. He stated that revenues had dropped roughly 22% in the last 3 -years and construction demolition was down 55 %. Chairman Stavney explained that the landfill was managed by the county but operated on user fees. Mr. Whitehead believed the county was positioned very well for the future. Chairman Fisher stated that the increase would likely be passed down to the consumer via trash haulers. She believed it was also an opportunity to make full use of the recycling program. Commissioner Runyon asked about solid waste. Mr. Whitehead stated that municipal solid waste was the back bone of the revenue stream and didn't seem to be dropping any further. Commissioner Runyon believed that it was important to note that this was not necessarily a mandate to raise hauler rates. 4 09/13/2011 Mr. Treu believed it was important to keep in mind that the landfill was an enterprise fund under tabor and needed to sink or swim on its own. Mr. Whitehead spoke about the programs available at the landfill for seniors and residents. Mr. Treu believed it was best to bring the resolution back as this was a scheduled work session. Technology Internal Service Fund Scott Lingle, Innovation & Technology Climax Molybdenum Company Mine Update (recorded) Fred Menzer — Vice President, Colorado Operations Ray Lazuk — Environmental Manager Tara Hosick — Manager, Community Affairs Bryce Romig — Manager, Environment Land and Water Note: The following agenda items were heard by the board in the El Jebel Community Center - 20 Eagle County Drive - El Jebel, Colorado Resolution 2011 -116 Approving Formation of a Local Improvement District Pursuant to Colorado Revised Statutes Section 30 -20 -601 Et Seq. for the Purposes of Funding the 10 Percent Local Match Portion of a $1.3 Million Federal Hazard Elimination Grant for Improvements to Cedar Drive, Providing for Payment of Planning and Legal Fees Incurred in Creating the District and Providing for Maintenance of the Portion of Cedar Drive Improved by Federal Grant Chairman Stavney explained the request. He opened and closed public comment, as there was none. Commissioner Fisher spoke about the lack of people present for this file. Janet Lifegood spoke at the request of Commissioner Fisher. She explained why she was the only person present. She represented the people who supported the resolution. Bob Morris, Deputy County Attorney stated noted that he had spoken to Carl Hanlan and he was unable to attend the meeting due to a prior commitment. He shared that he sent an email to four people with answers to some questions. Chairman Stavney thanked Ms. Lifegood for her work getting the job done. Ms. Lifegood spoke about some of the details for the next steps. She felt like the first .9 mile was the most difficult part. Chairman Stavney thanked Greg Schroeder and Bob Morris and the Planning Department for taking advantage of the grant opportunity and getting the job done. Commissioner Fisher moved to approve Resolution 2011 -115 Approving formation of a Local Improvement District pursuant to Colorado Revised Statutes section 30 -20 -601 Et Seq. Commissioner Runyon seconded the motion. The vote was declared unanimous. 5 09/13/2011 Eagle County Liquor License Authority Kathy Scriver, Clerk & Recorder's Office 1. DVT, Inc. d/b /a Downvalley Tavern Modification of Premises (Application withdrawn by applicant) Planning Files PDA -3103 Mount Souris Tree Farm PUD Amendment (Crown Mountain) Bob Narracci, Planning - Greg Schroeder (Engineering), Davis Farrar (Western Slope Consulting), Mark Fuller (Crown Mountain Park and Recreation District), Alex Ariniello (LSC Transportation Consultants, Inc.) NOTE: Tabled from 6/28/11 ACTION: The purpose of this Planned Unit Development Amendment is to modify the existing PUD to allow for the construction of a recreation center, associated parking additional trails, and ice rink, covered tennis courts and other improvements described in the PUD document. There is also a request to increase the size of the leased area. LOCATION: 20 Eagle County Drive, El Jebel NOTE: Tabled from 6/28/11 1041 -3140 Crown Mountain Parks Bob Narracci, Planning Department ACTION: The purpose for this 1041 Permit is to modify the existing PUD to allow for the construction of a recreation center, associated parking additional trails, and ice rink, covered tennis courts and other improvements described in the PUD document. There is also a request to increase the size of the leased area. LOCATION: 20 Eagle County Drive, El Jebel REFERENCE : Staff report in the June 28, 2011 meeting minutes DISCUSSION: Chairman Stavney explained how the hearing would proceed. He spoke about a news clipping from the Aspen Times from the last hearing. The board was concerned about the cost and long -term feasibility of the Recreation Center. Bob Narracci spoke to the board and presented the information. There were a number of substantive issues that had yet to be resolved although progress had been made. The applicant wished to go over the referral requests received. He explained that the need for re- alignment of the intersection was one issue. The board dedicated $25,000 for a feasibility study. The board was supportive of a rec center, but felt it must be done correctly beginning with correction of the intersection. The applicant was ready to address the financial feasibility. There 6 09/13/2011 were issues with lighting, location of facilities, and board wanted to make sure the facilities were in closer proximity, if not attached to the county building. All aspects of the site could be rearranged with the exception of the building. Economic realities were understood. Chairman Stavney spoke about not pursuing the Forest Service property immediately. Mr. Narracci added that the board suggested that the facility be under- parked. It was suggested that Crown Mountain (CM) and Roaring Fork Transit Authority explore the possibility of constructing structured parking on either the Crawford parcel or the CDOT property adjacent to the interaction. They also asked that CM explore the possibility of underground parking. The board's final decision would be likely be asked for next February. Davis Farrar, planner for the center spoke to the board. As far as the intersection concepts, the Crown Mountain and Colorado Dept. of Transportation (CDOT) teams met several times and would meet with county consultants to develop solutions. There were some initial concepts in the works, but presenting them was premature. Lee Levinworth (attorney for the applicant) stated that they had presented two options that the technical team came up with so far. Mr. Farrar stated that they felt they were moving in the right direction. They asked that in the new intersection design there be a right of way on the park and ride site. If a portion of East Valley Road were closed, there would be benefits. He showed the site and highlighted option one, which closed Valley Rd. The second option left Valley Road. open. He presented the conditions that they agreed with, including condition 1. Their goal was to have a phase plan. Phase 1 had a significant cost and they would like to come back to the board in mid - November while the plans were fresh. He spoke about conditions 2 and 3 related to the 1041 process. Buried in these conditions was a requirement for approval by the voters before there was an approved project. An approval from the commissioners was required before asking for voters' approval. Chairman Stavney spoke about a solution to this issue. Mr. Farrar stated that they would not turn any dirt until they had the funding. He spoke about the financial report and the capability for Crown Mountain to move the project forward. He asked that the board take a look at the report and provide some feedback. Mr. Levinworth spoke about the analogy for current housing values and the fact that there were also future amounts. Chairman Stavney spoke about the Aspen Times article and amount of property tax for a certain value household. Mr. Levinworth stated that on a $400,000 house the cost would be around $300.00 a year. Commissioner Fisher asked if this was in addition to the existing mill. Chairman Stavney stated that the voters would have to decide that question. Mr. Levinworth stated that Crown Mountain would not come to the board for financial help. Commissioner Fisher stated that she believes that the valuation for $333 million, and the fact that there has been a recent re- appraisal used for future taxes, but there would likely be another cumulative devaluation in the next re- appraisal. Mr. Levinworth didn't expect it to be more than 33 %. Chairman Stavney spoke about the countywide drop in proper values was 25 %. Commissioner Fisher spoke about foreclosures and that moderate housing was now being devalued. Don Diones spoke about the valuation period and expected another 5 -10% decrease with the next valuation. Mr. Farrar stated that they would be watching this situation closely to best inform the voters. Mark Fuller stated that the point of this was to demonstrate the methods they were going through to evaluate according to current realities. He spoke about a report that referred to a 61,500 sq. ft. facility when it was actually 63,000 sq. ft. Mr. Farrar spoke about the site plan and moving the building to the east. They believe they can bring a plan that meets the board's needs, Crown Mountain's needs and the needs of the public. If there were a defined process, they would feel comfortable moving forward. Mr. Levinworth asked to be able to present a proposal in November. Commissioner Runyon stated that the board went through this with the Recreation District on the Eagle River side of the county. The aesthetic of the project was a mistake. The board was shy of allowing the rec district to make the architectural detail decisions without significant input by the board. Commissioner Fisher stated that they do not take the Planning Commission recommendations lightly. She suggested that staff help direct related to the boundaries on any particular issue. She wanted to rely on the Planning Commission for their point of view. 7 09/13/2011 Commissioner Runyon asked about the issue with parking location on the south side between the building and the view. Commissioner Fisher stated that she still did not understand why the parking would be located directly in the view corridor. The locals would make that decision. She wasn't excited about the amount of asphalt and encouraged looking to the future 15 -20 years down the road. Chairman Stavney spoke about under parking. He spoke about the possible intersections and wrapping the road between the ballparks and facility. Mr. Farrar spoke about the different possibilities, but added that they want to wait for the intersection configuration decision. They acknowledge that they did not need to plan for all the needs. Commissioner Fisher understood how much parking structures cost. At some point in time, the expense argument needed to change. Chairman Stavney spoke about the parking situation. Mr. Farrar stated that Pitkin County was also having this discussion. He spoke about the 1041 conditions, and the fact that meeting the PUD conditions would satisfy the 1041 conditions. Phasing and financing options include that Phase 1 could be built before phase 2, which would be the higher dollar output. Chairman Stavney asked Mr. Schroeder if both of the preferred scenarios changed the orientation of Valley Road coming from City Market. Mr. Schroeder stated that it is a fair statement, as it looked like the section of Valley Road would need to be realigned. Chairman Stavney spoke about the RFTA park n ride, which would take into existing and proposed road alignment. Mr. Farrar asked to continue the hearing to November 22n Chairman Stavney asked about November 15 Mr. Schroeder thought this could be premature due to time needed to analyze results from the traffic survey. Chairman Stavney stated that he did not think the traffic study would not be a major part of this next meeting. He asked if the date and location needed to be identified. Commissioner Runyon stated that both option A and B made sense. He wondered about having both options. Chairman Stavney was pleased with the progress to date Chairman Stavney opened public comment. Kim Bock spoke to the board as a resident and member of the Planning Commission. She was worried about the original site of the building so close to Valley Road. Chairman Stavney wondered about a joint meeting between the board or the engineering department and the Planning Commission. Lorie Soliday stated that she appreciated the care that the committee is taking. She lived in Reudi and drove to Snowmass to their recreation center. She encouraged improvement of the traffic situation and appreciated the care with the planning. Yan Petrof, neighbor to the proposed facility spoke. From his experience, he has never seen a traffic jam in this area. He was happy with the progress, but as he listened, he wondered about asking conceptual questions. Currently people had left the area. He asked for a demand analysis of the project. Commissioner Runyon felt that the Crown Mountain Rec people were being responsible with the timing of the project. He felt the project was also an economic driver. In the final analysis, the questions would need to be answered by the voters. Chairman Stavney explained that the site had to be recreation. Mr. Petrof stated that he did not want to fund it. Mark Munger, Chairman of the Crown Mountain Board spoke. He was pleased with the conversations and meetings that county staff has had with their staff. He encouraged Eagle County to maintain the leadership role in bringing the players to the table and that other stakeholders be present as well. He urged that the board continue what they have been doing. Doug Pratt stated that it took a village to make a project happen. The most basic idea in the proposal was whether this project was a good idea for the area. He hoped that the Town of Basalt could support refinements and that the Planning Commission could do the same. He hoped that there would be great benefits. 8 09/13/2011 Chairman Stavney closed public comment. Commissioner Runyon moved to table the file until November 15, 2011. Commissioner Fisher seconded the motion. The vote was declared unanimous. There being no further business before the Bo, •, - -tin! • as ..ourned un September 20, 2011. • v c 0 Attest: " ' ' 4 " " .7 Clerk to the Board ro �ORA . . n 9 09/13/2011