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HomeMy WebLinkAboutMinutes 03/08/11 PUBLIC HEARING March 8, 2011 Present: Jon Stavney Chairman Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Christina Hooper Assistant County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Peter Runyon Commissioner This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Weeks of February 28 and March 7, 2011 (subject to review by the Finance Director) Finance Department Representative B. Approval of the Minutes for the Eagle County Board of Commissioners Meetings for February 15 and February 22, 2011 Teak Simonton, Clerk & Recorder C. Agreement between Eagle County and Colorado West Mental Health for Detox/Case Management Project Anne Robinson, Health & Human Services D. Agreement between Eagle County and Colorado West Mental Health for Emergency Services Programs Anne Robinson, Health & Human Services E. Agreement between Eagle County and Bright Future Foundation for the Advocates Against Assault Program Anne Robinson, Health & Human Services F. Agreement between Eagle County and the Salvation Army for Emergency Assistance Programs Anne Robinson, Health & Human Services G. CenturyLink Custom Cover Agreement for El Jebel Offices Data Services Scott Lingle, Innovation and Technology H. Agreement between Eagle County and Clean Harbor Environmental Services, Inc. to extend Base Agreement for Household Hazardous Waste Disposal Joseph Walls, Solid Waste and Recycling I. Agreement between Eagle County and Citadel Security and Investigations LLC for Courthouse Security Facilities Management Representative J. Agreement to Grant Fence Easement between Eagle County and Vail Valley Ranch, LLC for security fencing at the Eagle County Regional Airport County Attorney's Office Representative 1 03/08/2011 K. Water Main Easement Agreement between Eagle County and the Town of Gypsum for High Altitude Aviation Training Site Potential Tie -in County Attorney's Office Representative L. Agreement between Eagle County and Vail Valley Medical Center Diversified Services, DBA Eagle Care Medical Clinic for the Provision of Prenatal Health Care Services Jennie Wahrer, Health & Human Services Chairman Fisher stated that there were a number of items on the consent agenda that had a great deal of influence on the community. Mr. Montag spoke about item I, the agreement between Eagle County and Citadel Security and Investigations LLC for Courthouse Security. It was determined that hiring outside services was more efficient than using the Sheriff's Department services as a most of the hours spent were overtime. The contract would provide 2 full -time security persons, 5 days a week, 8 hours a day and would include equipment operations. The money would come from the facility fund. Mr. Treu spoke about the fence easement between Eagle County and Vail Valley Ranch, LLC for security fencing at the Eagle County Regional Airport. The fencing was required based on new Federal Aviation Administration security requirements. Chairman Stavney asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney spoke briefly about the work on Item J. Commissioner Fisher moved to approve the Consent Agenda, Items A -L. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Stavney opened and closed citizen Input, as there was none. Resolution 2011 -019 Adopting a First Supplemental Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2011, and Authorizing the Transfer of Budgeted and Appropriated Monies between Various Spending Agencies Finance Department Representative EAGLE COUNTY GOVERNMENT EXHIBIT A 3/8/2011 Department Description Amount GENERAL FUND Revenues: Previously Funded Purchases $ 27,691.00 Carryforward EECBG Grant $ 4,867,124.00 1001 - 172 -4349.99 (20907) Carryforward EECBG Federal passthru $ (1,358,773.00) 1001 - 172 -4348.99 (20907) Carryforward Colo Forest Restoration Grant # $ 30,000.00 1001 - 172 -4350.99 (20905) Carryforward 2 03/08/2011 BLM /Rural Fire Assistance Grant $ 2,790.00 10011724349.99 (20905) Lane Frost Rodeo $ 25,000.00 Peg Restricted Balance $ 30,000.00 Supplemental Contingency $ - 1001 - 149 -6611 Refund from the Open Space -Incr. fund Bal $ 425,220.00 1001-149-4910.60 Decr Unallocated Fund Balance - Merit pay $ 415,000.00 Unallocated Fund Balance -increase $ (128,686.00) Total Revenue $ 4,335,366.00 Expenditures: Transfer out to the Housing auth fund $ 10,000.00 1001- 149 - 9100.11 EECBG grant Planning expenses $ 3,508,351.00 1001 -172 (see attached) Carryforward Forest Health project (continuing) $ 2,790.00 1001 - 172 - 6596.99 (20905 Forest Health project (continuing) $ 13,185.00 1001 - 172 - 6596.99 (20905 Carryforward Workers' compensation $ 25,316.00 see attached Merit raise pool including taxes - 2011 impact $ 415,000.00 see attached Wage adjustments $ 144,855.00 see attached Various Property Appraisals, Env Attorney Assess Testing $ 14,506.00 1001 -121 -6595 Carryforward Assessments Attorney owing $ 49,409.00 1001- 121 -6595 Overtime for 2011 reappraisal Assessor efforts $ 30,000.00 1001- 125 -5130 2 Marshal Swift Commercial Assessor Books $ 512.00 1001 -125 -7403 Employee years of service HR recognition $ 13,500.00 1001 - 153 -5480 Communications .5 FTE position $ 25,438.00 1001 -160 Eagle County Room audio Communications upgrades $ 30,000.00 1001- 161 - 7101.99 New World IT upgrade servers $ 6,500.00 1001 - 165 -6595 Assessor Protest IT Module $ 2,000.00 1001 - 165 -6595 Additional Motor Sheriff Pool expenses $ 14,004.00 1001 - 201 -41 - 6665.11 Stock contractor F &R increase $ 10,000.00 F &R Lane Frost event $ 20,000.00 Total Expenditures $ 4,335,366.00 ROAD AND BRIDGE FUND Unallocated Fund Balance # $ 43,173.00 3 03/08/2011 Total Revenue $ 43,173.00 Expenditures: Workers' compensation $ 7,686.00 see attached Merit raise pool including taxes - 2011 impact $ 35,487.00 see attached Total Expenditures $ 43,173.00 SOCIAL SERVICES FUND Unallocated Fund Balance $ 75,205.00 Total Revenue $ 75,205.00 Expenditures: Workers' compensation $ 1,959.00 see attached Merit raise pool including taxes - 2011 impact $ 53,013.00 see attached Wage adjustments $ 12,233.00 see attached State required training for new Public Assist workers $ 2,500.00 1110 -530 -5430 State required training for new Public Assist workers - Pitkin $ 500.00 1110 - 530 - 5431.99 (21227) Other printed Public Assist material $ 500.00 1110 -530 -6559 Client emergency Public Assist assistance $ 2,000.00 1110 - 530 - 6650.16 State required training for new Child Support workers $ 2,500.00 1110 -540 -5430 Carryforward Total Expenditures $ 75,205.00 EV Transportation • Fund Revenues: Unallocated Fund Balance $ 95,617.00 Total Revenue $ 95,617.00 Expenditures: Workers' • compensation $ 12,173.00 see attached Merit raise pool including taxes - 2011 impact $ 65,469.00 see attached Wage adjustments $ 9,125.00 see attached MSC maintenance contracts $ 8,850.00 1151- 190 - 6438.98 $ 95,617.00 EV Trails Fund 4 03/08/2011 Revenues: Previously Funded Purchases $ 1,500,854.00 Unallocated Fund Balance $ 166,351.00 Total Revenue $ 1,667,205.00 Expenditures: Workers' compensation $ 361.00 1152- 606 -62 -5330 Merit raise pool including taxes- 2011 impact $ 3,753.00 see attached 1152- 606 -62- 8160.99 Eagle to Gypsum $ 15,000.00 (31903) Carryforward Avon to Dowd 1152- 606 -62- 8160.99 Phase II $ 4,836.00 (31904) Carryforward Edwards to 1152- 606 -62- 8160.99 Wolcott $ 1,412,117.00 (31905) Carryforward Cooley Mesa 1152- 606 -62- 8160.99 Trails $ 1,799.00 (31908) Carryforward Wolcott to Eagle 1152- 606 -62- 8160.99 Phase I $ 52,102.00 (31909) Carryforward Gypsum to 1152- 606 -62- 8160.99 1 Carryforward Phase I $ 15,000.00 (3 902 ) arty forward Town of Eagle Trail Grant $ 157,000.00 1152- 606 -62 -8907 Paving projects $ 4,237.00 1152- 606 -62 -6595 Overtime for snow plowing $ 1,000.00 1152- 606 -62 -5130 $ 1,667,205.00 Airport Fund Revenues: Previously Funded Purchases $ 40,000.00 FAA Grant $ 316,723.00 FAA Grant $ 185,155.00 Unallocated Fund Balance $ 78,793.00 Total Revenue $ 620,671.00 Expenditures: Workers' compensation $ 6,695.00 1160 -450 -5330 Merit raise pool including taxes - 2011 impact $ 37,173.00 see attached Wage adjustments $ 8,510.00 see attached PM Land purchase $ 40,000.00 1160 -455 - 8101.99 (31708) Carryforward Airport Master plan $ 333,393.00 Planning study $ 194,900.00 Total Expenditures $ 620,671.00 800 MHZ Fund Revenues: Unallocated Fund Balance $ 1,934.00 Total Revenue $ 1,934.00 Expenditures: Workers' compensation $ 91.00 1180 - 250 -5330 5 03/08/2011 Merit raise pool including taxes - 2011 impact $ 1,843.00 see attached Total Expenditures $ 1,934.00 Public Health Fund Revenues: Family Planning Grant $ 14,376.00 1209 - 505 -72 -4342.16 Previously Funded Purchases $ 53,010.00 Unallocated Fund Balance $ 80,838.00 Total Revenue $ 148,224.00 Expenditures: Workers' compensation $ 676.00 see attached Merit raise pool including taxes - 2011 impact $ 41,769.00 see attached Wage adjustments $ 4,542.00 see attached PH Unallocated PH prenatal $ 9,599.00 1209 - 505 -72 -7260 Univ Colo contract & Oral Healthy Comm health contract $ 49,010.00 1209 - 505 -70 -6170 Carryforward Contracted bio- Disease Prevention hazard services $ 3,500.00 1209- 505 -71 -6170 Ahler's project Disease Prevention upgrade $ 300.00 1209 - 505 -71 -6130 Carryforward Plan for Immunization fee Disease Prevention change $ 500.00 1209 - 505 -71 -6559 Carryforward Disease Prevention Vaccine purchase $ 3,200.00 1209 - 505 -71 -7260 Carryforward Fax machine for PPP HIPAAregs $ 1,150.00 1209 - 505 -73 -6595 Medical Office/Phamiacy MCH consultant $ 9,988.00 1209 - 505 -72 -6595 Family planning MCH lab $ 20,475.00 1209 - 505 -72 -6170 Mal Practice MCH insurance $ 3,515.00 1209 - 505 -72 -6515 Total Expenditures $ 148,224.00 Housing and Development Fund Revenues: Transfer in from the General Fund $ 10,000.00 Unallocated Fund Balance $ 34,589.00 Total Revenue $ 44,589.00 Expenditures: Workers' compensation $ 725.00 see attached Merit raise pool including taxes - 2011 impact $ 14,944.00 see attached Wage adjustments $ 18,920.00 see attached PM ECEC contract $ 10,000.00 1401 - 590 -84 -6595 6 03/08/2011 Total Expenditures $ 44,589.00 Open Space Fund Revenues: Previously Funded Purchases $ 30,726.00 Unallocated Fund Balance $ 518,220.00 Total Revenue $ 548,946.00 Expenditures: Transfer to GF for Dotsero land purchase $ 425,220.00 1442 -149- 9100.10 BC/MR conservation easement $ 28,000.00 1442 - 172 - 8100.99 Heart of the Valley land exchange $ 30,726.00 1442- 172 -8100 Carryforward Seago property earnest money $ 65,000.00 1442 - 172 - 8100.99 Total Expenditures $ 548,946.00 Capital Improvement Fund Revenues: EMERG MGT Federal Grant $ 24,000.00 Previously Funded Purchases $ 221,661.00 Unallocated Fund Balance $ 1,429,714.00 Total Revenue $ 1,675,375.00 Expenditures: CMMS project IT additional funding $ 5,349.00 2150- 165- 8405.99 (30705) Equipment Capital IT Maintenance $ 21,355.00 2150- 165- 8410.11 Carryforward Eagle Ballfield PM Relocation $ 143,150.00 2150- 191 - 8150.99 (32108) Miller Ranch PM Childcare Facility $ 4,157.00 2150- 191 - 8250.99 (32305) Carryforward Entran Settlement FM Expenses $ 152,409.00 2150- 190 - 8250.11 Justice Center PM expansion $ 196,149.00 2150- 191 - 8200.99 (32501) Canyforward Command Trailer EMERG MGT Upgrade $ 30,000.00 Audio in County FM room $ 30,000.00 Bocc Seago property $ 700,000.00 El Jebgel Govt FM Center roof repair $ 32,600.00 Refurbish chassis wash bay lift $ 40,000.00 Berry Creek PM Childcare Facility $ 30,000.00 2150- 191 - 8250.99 (32305) Stone Creek Engineering Flood Plain $ 30,000.00 El Jebel Road Engineering sidewalk $ 113,000.00 7 03/08/2011 improvements Hr department HR/FM remodel $ 29,000.00 Eagle County Building matrix FM system # $ 21,106.00 Mt Sopris Meeting Room FM flooring $ 15,000.00 Eagle County FM Room upgrades $ 19,500.00 Replace detentions padded FM cell $ 10,000.00 Town of Gypsum Library $ 17,600.00 Basalt gun range improvements $ 10,000.00 Stone Creek Sidewalk $ 25,000.00 Total Expenditures $ 1,675,375.00 Justice Center COP Debt Service Revenues: Previously Funded Purchases $ 578,112.00 Unallocated Fund Balance Total Revenue $ 578,112.00 Expenditures: Justice Center FM COP Construction $ 578,112.00 3790 - 705- 6595.71 Carryforward Total Expenditures $ 578,112.00 Landfill Fund Revenues: Unallocated Fund Balance $ 197,906.00 Total Revenue $ 197,906.00 Expenditures: Workers' compensation $ 5,068.00 see attached Merit raise pool including taxes - 2011 impact $ 21,939.00 see attached Motor Pool heavy $ 168,929.00 3600 - 805 - 6665.12 Certification for new HHW Specialist $ 970.00 3600 - 806 -5430 Training for Recycle Mrf Manager $ 1,000.00 3600 - 807 -5430 Total Expenditures $ 197,906.00 8 03/08/2011 Fleet Services Fund Revenues: Unallocated Fund Balance $ 24,777.00 Total Revenue $ 24,777.00 Expenditures: Workers' compensation $ 2,442.00 see attached Merit raise pool including taxes - 2011 impact $ 22,335.00 see attached Total Expenditures $ 24,777.00 Health Insurance Fund Revenues: Unallocated Fund Balance $ 3,375.00 Total Revenue $ 3,375.00 Expenditures: Wellness FM activities $ 3,375.00 3790 - 705- 6595.71 Total Expenditures $ 3,375.00 SUMMARY All Funds General Fund Additional Revenue $ 4,106,395.00 Previously Funded Purchase $ 2,452,054.00 Contingency Fund $ - Unallocated Fund Balance used for additional appropriations $ 3,036,806.00 Designated Fund balance Restricted Peg Fund Balance $ 30,000.00 Transfers In $ 435,220.00 Total Appropriations $ 10,060,475.00 Tom Hyatt stated that this was the first request for the year and included carry - forwards. He spoke about the 4% merit pool for employees and grade changes. There had been restructures within the county and as such, there had been a shift in the efficiency level. Mr. Montag spoke about the tough economic times. He believed the county had done a fantastic job of identifying those challenges and taking appropriate action. In doing so, there was a reduction in the number of employees within the organization over the past two years. Thus, less people were doing more work, which required some changes to job descriptions. Commissioner Stavney spoke about summarized the classification changes, the 4% merit pool increase, and the increase in workman's compensation taxes. 9 03/08/2011 Mr. Hyatt explained each of the line items. The reserve was approximately 10 million. He expected the reserve to increase by 2015. Commissioner Fisher moved to approve the resolution adopting a first supplemental budget and appropriations of unanticipated revenues for fiscal year 2011, and authorize the transfer of budgeted and appropriated monies between various spending agencies. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Agreement between Eagle County and Audio Visual Innovations for Eagle County Room Audio/Visual Improvements, Phase 2 Josh Stowell, Communications Mr. Stowell stated that Phase 2 would include more visual improvements and additional speaker capacity. He expected the improvements to bring the room up to date and be a more functional meeting room. This was collaboration between both Communications and the Facilities Department. Commissioner Fisher moved to approve the agreement between Eagle County and Audio Visual Innovations for the Eagle County room audio /visual improvements, Phase 2. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Ratification of Contract to Buy and Sell Real Estate between Eagle County, Colorado and East Lake Creek Ranch LLP Bryan Treu, County Attorney Commissioner Stavney recognized Commissioner Runyon's work on the contract. Mr. Treu spoke about the contract terms and ratification process. The property was 160 acres in Edwards. The purchase price was $3, 250,000 or $20,300 /acre. The scheduled date to close was September 1, 2011 to allow for fundraising. It was a typical contract. The county had until July 29, 2011 to obtain funding. The Eagle Valley Land Trust was going to take an active role in fundraising. There were no water rights. The property would be open to the public and used to leverage the preservation of additional Homestead open space tracts. Commissioner Stavney spoke about the surrounding properties, which included the Homestead Association open space. As part of the county /public investment for the parcel, the county was requesting that the Homestead homeowners put a conservation easement on the bulk their open space tracts. He noted that the board had received numerous letters from the public regarding the spending of open space dollars. He clarified that the open space fund was dedicated for specific acquisition, preservation, and maintenance of open space. Chairman Stavney opened public comment. Chris Neuswanger, Homestead resident supported the proposal but encouraged the Homestead homeowners to reserve some of their open space for future homeowners and opportunities. Chairman Stavney stated that there were no trails planned, that would be for the Homestead homeowners and the Eagle Valley Land Trust to work out. He believed a trail plan should be specified in the conservation easement. Parking also need to be talked about. Ruth Powers, Homestead resident, expressed support for preservation of the property. Kara Heide, Executive Director from the Eagle Valley Land Trust. She believed preservation of the property had been a dream for many years. Public access was a home -run for everyone. The land trust had nothing but positive meetings with the Homestead and Creamery Ranch teams. There were a lot of details that needed to be worked out but the land trust was all about compromise and what would work for the greater good for the greater population. She was very optimistic about working with all the entities. The property combined with the surrounding properties hosts one of the largest elk herds in the state. 10 03/08/2011 Commissioner Stavney explained the cost involved in securing the property. He wondered if there had been a goal set for a community match. Ms. Heide stated that there would be an informational meeting held in Homestead. Some money had already come in from Homestead and Creamery Ranch. Bob Warner, Edwards resident spoke about the development opportunity and the realistic possibility if the county were not to purchase the property. He believed it to be a great piece of property and thanked the county for being proactive and taking it out of the hands of nasty developers. New New Wallace, Edwards resident and EVLT board member spoke about the property. She expressed support for the proposal and believed the property was very accessible by the public and was amazing piece of property. The community currently used the property and it would be great if it were legally accessible. She intended to knock on doors to make people aware of the opportunity. Commissioner Stavney explained that the community would be responsible for any improvements. Therefore, funds would need to be raised by the community if there were to be parking, signage, and trail work. Mike Cacioppo spoke about his past residency in Homestead. He recalled only 2 people using the property in the 10 years living in the area. The idea of lots of people using this open space was slim as there was no public parking area. He believed this was a horrible decision and a waste of open space dollars. He believed that allowing development would provide tax money and work opportunities. He looked at it as a payoff. He encouraged the public to vote no. Commissioner Stavney believed there were still a lot of development opportunities in the valley. 'This was a ratification of the contract only. The board looked forward to hearing more from the Edwards community. Mr. Werner stated for the record that he had no property adjacent to this property. Commissioner Stavney closed public comment. Commissioner Fisher moved to approve the contract to buy and sell real estate between Eagle County, Colorado and East Lake Creek Ranch LLP. Chairman Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Resolution 2011 -020 Appropriating $27,549 to Partially Fund Eagle Valley Land Trust Administration of a Conservation Easement on Miller Ranch PUD, Tract J Kris Valdez & Cliff Simonton, Planning Ms. Valdez presented the details of the proposal. She provided photos of the area. This was a community partnership and would not only be using county funds. The transaction costs were $42,024, and of that the EVLT was requesting $10,000. $16, 529 would fund stewardship activities. $11,020 was required to provide protection in perpetuity. The Community Contribution was $6,331 for improvements. The Edwards Community Authority contributed $1500. A baseline study was still required. Ms. Heide thanked the board for their cooperation and preserving the sensitive eco systems. She believed the Miller Ranch area had a great infrastructure and amenities for everyone. Chairman Stavney opened and closed public comment, as there was none. Commissioner Fisher moved to approve the appropriation of $27,549 to partially fund Eagle Valley Land Trust administration of a conservation easement on Miller Ranch PUD, Tract J. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Chairman Stavney supported preserving the riparian corridor and he did not believe that development on the parcel was acceptable. He also spoke about Commissioner Runyon support for the easement. 11 03/08/2011 Commissioner Fisher moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Commissioner Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Liquor License Authority Kathy Striver, Clerk and Recorder's Office APPLICANT: Friends of Mountain Rescue, Inc. REQUEST: Special Events Permit EVENT: All Male Revue DATE: Friday, April 1, 2011 REPRESENTATIVE: Erin Ivie, Event Manager LOCATION: 426 Fairgrounds Road, Fairgrounds/Exhibit Hall - Eagle STAFF REPRESENTATIVE: Kathy Scriver CONCERN: None DESCRIPTION: The applicant has requested a permit for a fundraising event being held at the Eagle County Fairgrounds - exhibit hall on April 1, 2011. Proceeds will benefit Team Keepin'Em Real & Susan G. Komen 3 Day for the Cure. Beer, wine and mixed drinks will be available for purchase. Moe's Original BBQ will cater the food. No one under the age of 21 will be permitted in the building and ID will be required at the door. Lone Star Security will provide 3 security guards. The applicant expects about 200 attendees (per lease agreement). Alcohol will be served from 7 -11:00 p.m. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice was given by the posting a sign in a conspicuous place on the premises on February 25, 2011, 10 days prior to the hearing. 3. No protests were filed in the Clerk and Recorder's Office. 4. The applicant has provided proof of server training and an alcohol management plan. STAFF RECOMMENDATION: All findings are positive and staff recommends approval. DISCUSSION: Ms. Scriver presented the request. Erin Ivie spoke about the event. She introduced Stacy Brook and Katrina College. The three of them walk every year on the team of 15 -20 people in the Susan G. Komen 3 Day for the Cure. This is second time they hosted the event. The first event in Eagle sold out. She explained the details of the event and where people could get tickets. Commissioner Fisher wished the team well and to be conscience of every decision they made regarding the sale and service of alcohol. 12 03/08/2011 Commissioner Stavney moved that the Local Liquor Licensing Authority approve the permit for the Friends of Mountain Rescue event being held on April 1, 2011, 6:30 to 11:59 p.m. at the Eagle County Fairgrounds - exhibit hall. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. APPLICANT: B'Nai Vail Congregation, Inc. REQUEST: Special Event Permit EVENT: Wine Tasting DATE: Saturday, March 19, 2011 REPRESENTATIVE: Alan Sandberg, Event Manager LOCATION: Edwards Interfaith Chapel and Community Center 32138 US Highway 6 - Edwards STAFF REPRESENTATIVE: Kathy Scriver CONCERNS: None DESCRIPTION: The applicant has requested a permit for a holiday (wine tasting) event that will be open to the public. The event will be held on March 19, 2011, from 3:00 p.m. until 11:00 p.m. The Avon Bakery will be catering the event. Only those 21 years of age and older will be permitted to attend the event. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice was given by the posting of a sign in a conspicuous place on the premises on February 25, 2011, 10 days prior to the hearing. 3. No protests have been filed in the Clerk Office. 4. The applicant has provided an alcohol management plan. Proof of server training is in the works. STAFF RECOMMENDATION: All findings are positive. DISCUSSION: Ms. Scriver presented the request. Jeanne Whitney spoke on behalf of the applicant. The event was part of their Purim celebration for B'nai Vail and would be open to the public. There would be a children's carnival in the early part of the day. They had tips trained people on their board. This is the first time they have had this type of event in the facility. Chairman Stavney wondered if there was a way to allow staff to approval, special event permits with certain parameters such as if an organization who had the same sponsor, in the same space, and owns the property such as this requested another permit for a similar event 3 -6 months from now. Mr. Treu stated that there were a lot of counties that had staff handle special events. The current resolution requires them to come before the board. Commissioner Fisher spoke about the alcohol management plan needing a little more detail in the future. Also, she expressed concern for attendees needing to leave the licensed `iea to use the restrooms. 13 03/08/2011 Commissioner Stavney moved that the Local Liquor Licensing Authority approve the special event permit for the B'nai Vail Congregation event being held at the Edwards Interfaith Chapel and Community Center on March 19, 2011, 3 - 11:00 p.m. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Stavney moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Commissioner Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Other Legislative Update (recorded) County Attorney's Office Representative Mark Chapin Spoke about recent bills sent to staff and explained the impacts to the county. HB11 -1042 HB11 -1141 HB11 -1146 HB11 -1241 SB11 -119 Attorney Update (recorded) Bryan Treu, County Attorney A. Open Session B. Executive Session 1. Discussion Concerning Possible Open Space Acquisitions 2. Legal advice concerning request that county support developer request for reconsideration of CDOT ruling on road improvements 3. Legal advice concerning status of litigation in the Traer Creek v. Town of Avon matter 4. Update on Peter Mertz Stipulation — Code Enforcement Matter 5. Doug Hill v. Eagle County Sheriff's office update 6. Eagle Air Alliance and Flight Guarantee Participation There being no further business be ±; a: + .rd, the meeting was adjourned until ■ arch 15, 2011. = coG Attest: 401. Clerk to the Boa r d ! Cha an 14 03/08/2011