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Home My WebLink AboutMinutes 01/18/11 PUBLIC HEARING January 18, 2011 Present: Peter Runyon Chairman Pro -Tem Sara Fisher Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Jon Stavney Chairman This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Pro -Tem Runyon stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of January 17, 2011 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for January 27, 2011 (subject to review by the Finance Director) Finance Department Representative C. Approval of the Minutes for the Eagle County Board of Commissioners Meetings for August 24, September 14, September 21, and September 28, 2010 Teak Simonton, Clerk & Recorder D. Intergovernmental Agreement between the County of Eagle and the Town of Gypsum for Animal Services Shawn Markman, Animal Services E. Intergovernmental Agreement between the County of Eagle and the Town of Vail for Animal Services Shawn Markman, Animal Services F. Intergovernmental Agreement between the County of Eagle and the Town of Minturn for Animal Services Shawn Markman, Animal Services G. Intergovernmental Agreement between the County of Eagle and the Town of Red Cliff for Animal Services Shawn Markman, Animal Services H. Intergovernmental Agreement between the County of Eagle and the Town of Avon for Animal Services Shawn Markman, Animal Services I. Agreement between Eagle County and ICS, Inc. for Networking and Telecommunications Customer Support Scott Lingle, Innovation and Technology J. Resolution 2011 -005 Authorizing a Short-term Interfund Loan to the Eagle County Housing and Development Authority in an Amount up to Five Hundred Thousand ($500,000) and Providing for Repayment of Said Loan Jill Klosterman, Housing K. State of Colorado Department of Local Affairs Community Services Block Grant Application and Plan Sherri Almond, Health & Human Services 1 01/18/2011 Chairman Pro -Tem Runyon asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that there were no issues or changes to the consent agenda. Commissioner Fisher asked Shawn Markman of Animal Services to speak about Items D - H. Mr. Markman spoke about the agreements between the various communities. Each of the incorporated towns in the county contracted with Eagle County for animal services and that was what each of these IGA's represented for calendar year 2011. Chairman Pro -Tem Runyon asked about the difference in fees. Mr. Markman stated that the fees were based on the number of patrol hours requested by each of the municipalities. Vail request almost 3 time more as anyone else therefore their fee was greater. Commissioner Runyon asked about Basalt and Eagle not being included Mr. Markman stated that the Basalt had their own code enforcement officer and the town of Eagle had not approved the IGA. Commissioner Fisher asked Sherri Almond to talk about Item K. Sherri Almond from Health & Human Services stated that this was a state allocation. The purpose of the Block Grant was to eradicate poverty in the community. The funding would be used for their home visitation program for early childhood services. The funding amount was approximately $43,000. Chairman Pro -Tem Runyon stated that the program was budgeted from county funds in the amount of $77,000 for 2011. Ms. Almond stated that the grant money was a direct offset. She expected the county to get a lot of bang for the buck. Chairman Pro -Tem Runyon asked Jill Klosterman to talk about Item J. Jill Klosterman stated that item on the agenda was a temporary short-term loan from the general fund to the Housing Authority. The money would be used for additional Riverview renovations related to mold. She expected the money to be paid back in October with proceeds from an equity investment. The loan was low risk and there would be 3% interest paid back to the general fund. She updated the board on the Riverview renovation project. Commissioner Fisher moved to approve the Consent Agenda, Items A -K. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Pro -Tem Runyon opened and closed citizen Input, as there was none. Colorado Department of Transportation Highway User Tax Funds Credit Certification Road & Bridge Department Representative Mr. Higgins stated that due to the signature requirement this item was not placed on the consent agenda. This was an annual requirement, which required that the county certify the roads and mileage. This is how the county generated its HUB funding. The purpose of the update was to provide decreases or increases in mileage, changes in surface types, road realignments, etc. Mr. Lewis spoke about the Road and Bridge funding being 4.5 million versus 6 million. He spoke about the strict restriction with general fund monies being diverted to Road and Bridge. Due to the decline in revenue, • the county would continue to look at other ways to compensate. Commissioner Fisher applauded everyone for their efforts. Commissioner Runyon asked if state statute prohibited money from the general fund being used for Road and Bridge. Mr. Treu stated that there was a statute that dictated how general funds could be spent. It specifically talked about Health and Human Services, Road and Bridge and other funds that may have dedicated revenue sources. 2 li 01/18/2011 Commissioner Runyon wondered if there was a possible legislative remedy. Commissioner Fisher moved to approve the Colorado Department of Transportation Highway User Tax Funds Credit Certification. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Fisher 'moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Liquor Licensing Authority. Chairman Pro -Tem Fisher seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Eagle County Liquor License Authority Kathy Striver, Clerk and Recorder's Office APPLICANT: Eagle Valley Humane Society REQUEST: Special Events Permit EVENT: Eagle Valley Artists Alliance .... Evening of Erotica DATE OF EVENT: February 5, 2011 REPRESENTATIVE: Char Quinn, Event Manager LOCATION: 210 Edwards Village Blvd., Edwards — Alpine Art Center STAFF REPRESENTATIVE: Kathy Scriver STAFF CONCERNS / ISSUES: None DESCRIPTION: Eagle Valley Humane Society has requested a special event permit for an event being at the Alpine Arts Center on Saturday, February 5, 2011 from 5 p.m. to 12 a.m. Only those 21 years of age and older will be allowed to attend. Wine, champagne, and appetizers will be available. STAFF FINDINGS: 1. All fees have been paid. 2. Public notice was given by the posting of a sign in a conspicuous place on the premises on January 7, 2011, 10 days prior to the hearing. 3. No protests have been filed in the Clerk Office. 4. The applicant has provided an alcohol management plan and diagram. 5. The applicant has provided proof of server training. DISCUSSION: Ms. Scriver presented the request. She indicated that the applicant had met all the requirements and paid the fees for this permit. Glen Samuelson representing the Eagle Valley Artists Alliance and Char Quinn from the Eagle Valley Humane Society were present. Mr. Samuelson presented the details of the event. This was a one night only exhibition. There would be an art auction, silent auction, and a little bit of entertainment. The Artists Alliance would be providing the food. Commissioner Fisher asked where the wine and champagne would be purchased. 3 01/18/2011 Ms. Quinn stated that generally local liquor stores would donate the alcohol but the alcohol would be invoiced to the Eagle Valley Humane Society. Commissioner Fisher asked about the one manned entrance /exit. She believed there needed to be more than one. Rather than hold the application up, she suggested approving the application conditionally and that any outstanding issues be addressed before the permit is granted to the applicant. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for the Eagle Valley Humane Society event being held at Alpine Art Center in Edwards on February 5, 2011 from 5 p.m. — 12 a.m. with the condition that any outstanding issues be addressed before the applicant is issued the permit. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. APPLICANT: Mule Deer Foundation/Eagle- Buckhorn Chapter EVENT: Annual Fundraiser (banquet) REPRESENTATIVE: Scott Green, Event Manager LOCATION: Eagle River Center, 794 Fairgrounds Road -Eagle STAFF REPRESENTATIVE: Kathy Scriver CONCERN: None DESCRIPTION: The Mule Deer Foundation has requested a special events permit for their annual fundraising banquet being held on Saturday, February 19, 2011 at the Eagle River Center in Eagle. The event will included silent and live auctions, games, and raffles. Cowboy Catering Co. of Gypsum will cater the event. Beer, wine and mixed drinks will be available for purchase. TIPS certified bartenders will ID anyone wishing to purchase alcohol. The applicant anticipates about 350 attendees. STAFF FINDINGS: 1. This application is in order, all requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Staff has had no problems with events hosted by the applicant in the past. 3. Public notice has been given by the posting of a sign in a conspicuous place on the premises on January 7, 2011, 10 days prior to the hearing. 4. No protests have been filed in the Clerk and Recorder's Office. 5. The applicant has provided proof of server training and an alcohol management plan. STAFF RECOMMENDATION: All findings are positive and staff recommends approval. DISCUSSION: Ms. Scriver presented the application. Staff had no concerns with this request. Commissioner Fisher asked if they were using only half of the facility. Scott Green stated that they would be using approx. 3/4 of the facility because they hold an archery shoot in part of the facility. There would be no alcohol served in that area. There would be 2 security officers making sure that only the archers and those managing the event enter the shooting area. Lone Star security would be providing the event security. Mr. Green spoke about the foundation, his goals and the work on habitat conservation in Eagle 4 01/18/2011 County. He hoped that a new migration study in the next year or two would provide a better idea of current migration patterns. Commissioner Fisher moved that the Local Liquor Licensing Authority approve the permit for The Mule Deer Foundation event being held on February 19, 2011, from 3:00 p.m. to 11:59 p.m. at the Eagle River Center. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Commissioner Fisher moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of County Commissioners. Chairman Pro -Tem Runyon seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Manager Update Keith Montag, County Manager 1. 2011 Fair & Rodeo Update, Laurie Asmussen, Tom Johnson, Brad Higgins 2. Meetings Attended / Future Meetings 3. Discussion Items Communications Update Kris Friel, Communications Director Work Sessions Elected Officials Quarterly Meeting Keith Montag, County Manager • Capital Improvements Plan Tom Johnson, Public Works Planning Files There were none. There being no further business beforgeoard, the m- - 'ng was adjourn-d until January 25, 2011. C i Attes r _ ' - , V .dl9. 4W1 Clerk to the Bo: rdo 5 01/18/2011