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HomeMy WebLinkAboutMinutes 01/04/11 PUBLIC HEARING January 4, 2011 Present: Jon Stavney Chairman Pro -Tem Peter Runyon Commissioner Keith Montag County Manager Robert Morris Deputy County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Sara Fisher Chairman This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Pro -Tem Stavney stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of January 3, 2011 (subject to review by the Finance Director) Finance Department Representative B. Approval of Payroll for January 13, 2011 (subject to review by the Finance Director) Finance Department Representative C. Lease Agreement between Eagle County and Vanguard Car Rental USA LLC, DBA National and Alamo, for Rental Car Overflow Lot Space Airport Representative D. Agreement between the County of Eagle, State of Colorado and John Collins, ESQ. Special County Attorney, for Legal Services for Child Support, Child Protection and Adult Protection Programs Kathleen Lyons, Health & Human Services E. Colorado Counties Casualty and Property Pool Agreement between Eagle County and Colorado Technical Services for Partially Self- funded Program Facilities Management Representative F. Master License, Services and Support Agreement with Colorado CustomWare Inc. for Treasurer's Software Replacement Innovation and Technology Representative G. Annual Eagle County Investment Policy Treasurer's Office Representative H. Resolution 2011 -001 in the Approval of the Special Use Permit for Crawford Settlers Stone, (Eagle County File No. ZS -2925) Sean Hanagan, Planning Commissioner Runyon asked Karen Sheaffer to talk about item F. The Treasurer's software replacement. Ms. Sheaffer explained that the current software was old and in order to offer new services an update was necessary. They looked at two software systems and after a great deal of consideration, Colorado CustomWare offered the best support and greatest flexibility. Commissioner Stavney asked what the public could expect from the new software. 1 01/04/2011 Michael Murray, Deputy Treasurer added that the software would offer an interactive online service in the way of current payment information and electronic payments. There would also be a resource savings as well. Commissioner Runyon wondered if all the information needed to be entered manually. Scott Lingle, IT Director stated that a component of the project was to take the data out of the existing system and move it over to the new system. This was a time consuming and not inexpensive process. The cost was built into the overall project. The Assessor would continue to manage the record information and that information would then flow to the Treasurer's system. There would be an ongoing electronic process to keep the two systems synchronized. Chairman Pro -Tem Stavney asked the Attorney's Office if there were any changes to the Consent Agenda. Bob Morris, Deputy County Attorney suggested that Item G should be pulled to be rescheduled, as there were a couple of loose ends that needed to be finished. Commissioner Runyon moved to approve the Consent Agenda, Items A -H, excluding Item G. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Citizen Input Chairman Pro -Tem Stavney opened and closed citizen Input, as there was none. Chairman Pro -Tem Stavney wondered if the board would be interested in taking in citizen input in some other formats such as the web, phone or emails. Commissioner Runyon believed it was a good idea and worth trying. Mr. Montag suggested taking to the Communications Director to see what thoughts she had on the issue. Resolution 2011 -002 Concerning Taxpayer- Generated Petitions for Abatements and Refunds of Taxes Assessor's Office Representative Shannon Hurst stated that these were abatements that went before the hearing officer. The board was merely approving the recommendations of the hearing officer. Petitioner Schedule No. Maurice Rhinehardt R005921 James Dickerson R050266 Stephen & Roxanne Adzima R050081 Stephen F. Cooper R053814 James Bates R052926 Jane Jattuso R008541 Commissioner Runyon moved to approve the resolution concerning taxpayer- generate petitions for abatements and refunds of taxes. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. 2 01/04/2011 Resolution 2011 -003 Concerning Assessor- Generated Petitions for Abatements and Refunds of Taxes Assessor's Office Representative 1 Shannon Hurst stated that these abatements were a result of errors found in Assessor's records. Petitioner Schedule No. James E. Christell c/o Sutton & Associates R006656 Keith E. & Karen W. Spero R019518 Commissioner Runyon moved to approve the resolution concerning assessor - generated petitions for abatements and refunds of taxes. Chairman Pro -Tem Stavney seconded the motion. Of the two voting Commissioners, the vote was declared unanimous. Manager Update Keith Montag, County Manager Recorded Communications Update Kris Friel, Communications Director Recorded Attorney Update Bryan Treu, County Attorney It was moved that board go into Executive Session for the purpose of receiving legal advice and discussing matters that may be subject to negotiations regarding abatement hearing officer recommendations to the BoCC and open space land acquisition, both of which are appropriate topics for discussion pursuant to C.R.S. 24- 6- 402(4)(a)(b) and (e), Colorado Revised Statutes. At the close of the discussion, it was moved, seconded and unanimously agreed to adjourn from Executive Session. Planning Files There were none att There being no further business before the 01 '1peeti • :. , . s adjourned 4 il 4 11, 2011. Attest: Z � J L ) i , - 4 All r., Clerk to the Board ; Ch 3 01/04/2011