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HomeMy WebLinkAboutMinutes 06/22/10 PUBLIC HEARING June 22, 2010 Present: Sara Fisher Chairman Peter Runyon Commissioner Keith Montag County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board Absent: Jon Stavney Commissioner This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Consent Agenda Chairman Fisher stated the first item before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of June 21, 2010 (subject to Review by the Finance Director) Finance Department Representative B. Approval of Payroll for July 1, 2010 (subject to review by the Finance Director) Finance Department Representative C. Resolution 2010 -067 for Final Release of Collateral and Termination of the Warranty Period for Big 0 Tires. File No. ZS -00137 County Attorney's Office Representative D. Colorado Department of Health & Environment Emergency Preparedness and Response Program Amendment of Task Orders No. 2 Rachel Oys, Health & Human Services E. Adoption of Agreement between Eagle County and Adarand Constructors, Inc. for the 2010 Guardrail Project Brad Higgins, Road & Bridge F. Resolution 2010 -068 Conferring Power of Attorney upon Bryan R. Treu, County Attorney, Robert L. Morris, Deputy County Attorney, and Christina C. Hooper, Assistant County Attorney to act as Attorney in Fact for the County of Eagle, State of Colorado, with Respect to Letter of Credit No. 96006630 in the amount of $143,749.33 for Arrowhead Valley Developers for Arrowhead River Ranch Engineering / County Attorney's Office G. Consulting Agreement between Eagle County and Leibowitz & Horton, Airport Management Consultant Inc. for Eagle County Regional Airport International Clearance Facility Business Plan Airport Representative H. Letter Agreement to Proposed Amendment to Declaration for Washington Park Townhomes Association County Attorney's Office Representative I. Resolution 2010 -069 Modifying Resolution Nos. 2006 -064 and 2009 -056 Regarding Terms of the Minturn Cemetery District Board of Directors County Attorney's Office Representative 1 06/22/2010 J. Trash - Recycle Services Agreement between Eagle County and Intermountain Waste, LLC Public Works Representative Chairman Fisher asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that there were no changes to the agenda. Commissioner Runyon moved to approve the Consent Agenda, Items A -J. Chairman Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanimous. Citizen Input Chairman Fisher opened and closed citizen Input, as there was none. Resolution 2010 -070 Providing for the Establishment of the Eagle County Early Childhood Advisory Council and the Eagle County Early Childhood Advisory Council By -laws Sherri Almond, Health & Human Services Ms. Almond stated that the resolution would create an Early Childhood Advisory Council. The council had recently changed from a community collaborative to a formal advisory council whereby the members would be appointed by the board of county commissioners. She believed this would bring the commissioners into more of the decision making loop. Commissioner Runyon asked if there would be recommendations in the future for board members. Ms. Almond stated that as folks applied to the advisory council they would be considered. Mr. Treu stated explained that the resolutions required a minimum of 6 board members with experience in various areas of early childhood. Chairman Fisher believed this was a great new partnership and a great way to reach as many people as possible. She applauded the advisory council along with those who have come and gone. Their efforts, diligence, and commitment had been rewarding. Mr. Montag acknowledged the hard work of all the committee members. He believed that this was a wonderful opportunity to demonstrate the collaboration, communication, and cooperation of all those involved. He was pleased with the outcome and hoped this model could be emulated elsewhere. Chairman Fisher opened and closed public input on this matter, as there was none. Commissioner Runyon moved to approve the resolution providing for the establishment of the Eagle County Early Childhood Advisory Council and Eagle County Early Childhood Advisory Council By -laws. Chairman Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanimous. Resolution 2010 -071 Regarding Renewal of Fox Hollow Housing Credits Until August 11 2015 Alex Potente, Housing & Development Mr. Potente stated that resolution extended the housing credits for an additional 5 years and would allow additional time to sell the housing credits given to the developer. Due to the market demand they had not been able to sell the remaining 53. Commissioner Runyon asked how the credits were valued. 2 06/22/2010 Mr. Potente stated that the value was determined by the market but as practical matter, it was about 20,000 per credit. The value was determined based on the developer's building costs. Commissioner Runyon wondered if there was a sliding scale. Mr. Potente stated that the developer was required to negotiate with the county. Commissioner Runyon wondered what the county could do in the future to avoid carrying the credits on the books. He wondered if there was a mechanism to make these available to the towns. Mr. Potente believed that an incorporated town would be unwilling to depart with any inclusionary requirement they had. Chairman Fisher believed it made sense to renew the program. She suggested that a review be done to make sure expectations were understood. Commissioner Runyon moved to approve the resolution regarding renewal of Fox Hollow Housing Credits until August 11, 2015. Chairman Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanimous. Commissioner Runyon moved to adjourn as the Board of County Commissioners and re- convene as the Eagle County Air Terminal Corporation Meeting. Chairman Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanimous. Eagle County Air Terminal Corporation Meeting Airport Representative 1. Consideration for execution: a. 2009 Budget Amendment Supplemental Chris Anderson stated that through the audit process it was discovered that for the past few years the ECAT budget had been underpaying the airport budget on the lease that the two entities had between each other. This resolution would balance out the budget. Mr. Treu explained that it was a great catch, which would result in a win win for both ECAT and the Airport. Ms. Fisher asked about the additional airline charges. Mr. Treu explained that the airline rates were reconciled annually. The proposed budget each year set the airline rates, which covers the cost of ECAT paying the bonds, principal interest and running the terminal. The rates would be changed to reflect the additional costs over the last three years. Mr. Runyon asked about the amount being transferred. Cindy Preytis stated that the amount was $242,000. This would temporarily reduce the ECAT reserves. However, the legal requirements of the reserve would be fine. Mr. Runyon moved to approve the resolution adopting a first supplementary budget for fiscal year 2009. Mr. Montag seconded the motion. The vote was declared unanimous. b. 2010 Budget Supplemental Ms. Preytis spoke about the changes in the investment income account — 7020 and capital area. Mr. Anderson stated that some of the changes considered for the capital items would be tabled for the time being. The HD video surveillance cameras would also be purchased at a later date. ECAT would incur about a million dollars for its portion of the inline baggage system construction, refined numbers would be provided as the detail design and scheduling process moved forward. 3 06/22/2010 Ms. Preytis explained the details and stated that they were required to make sure there was enough money to pay the principal payments. She believed there would be an increased appreciation over the next 15 years. Mr. Runyon wondered about the reasoning for only setting aside $250,000 rather than the full million. Ms. Preytis stated that they anticipated a quarter of the project would be completed in 2010. Mr. Montag asked what the first phase would include. Mr. Anderson stated they would get the completed design on the project and some conveyer installations. It would basically be a modification of some of the existing conveyer systems. Project completion was estimated to be mid - summer of 2011. Ms. Fisher explained that the ultimate goal was to take TSA out of the lobby area, which would allow more room in the airport area. Ovid Seifers stated that nothing would leave the terminal during the winter 2010 -11 seasons. Mr. Montag moved to approve the 2010 Budget Supplemental Mr. Runyon seconded the motion. The vote was declared unanimous. c. Track Skid Loader Bid Recommendation Mr. Anderson spoke about the continued need for a track skid loader. The lowest qualified bid was $74,000. Chairman Fisher wondered if this type of equipment was available through Road and Bridge. Mr. Anderson stated that the Road and Bridge department did have a skid loader but it was used frequently. Being able to use it when needed would be difficult. Mr. Runyon wondered where this equipment would be stored. Mr. Anderson stated that it would be stored in the airport snow removal equipment bay. In -house staff would handle maintenance and repair. Mr. Runyon moved to accept the bid recommendation as presented by staff and authorize the chair to sign the purchase agreement. Mr. Montag seconded the motion. The vote was declared unanimous. 2. New Business Mr. Anderson spoke about the master plan update. He spoke about an advisory circular written by the FAA that outlined how a consult was to be selected for a master plan update. They had gone through two of the prescribed RFP pieces required under the selection. A scope of work had been put together for the master plan update and would be submitted to the FAA for their approval for funding. The board would have the opportunity to review the proposal in the future. Mr. Montag asked when the process would be kicked off. Mr. Anderson stated early August. Mr. Montag requested an update on summer flight. Mr. Anderson stated that the summer flight program was looking strong. Ms. Fisher asked about the sealer project. Mr. Seifers stated that the sealing application and runway painting was complete. There was still some painting on the taxiway that needed to be finished but it did not involve any runway closures. Mr. Runyon asked about the geo thermal opportunity recently presented. Mr. Anderson stated that he and Adam Palmer were working together to push the project forward. More would be known in a couple weeks. Mr. Montag stated that they would be continuing discussions with the FAA and CDOT aeronautics regarding the capital improvement plan for the airport. Ms. Fisher believed that staying focused on the long term would serve the county well. Mr. Runyon wondered if there had been anything new on the international customs arrival terminal. 4 06/22/2010 Mr. Anderson stated that they had entered into a partnership with the Vail Valley Jet Center to further study the business plan for the terminal. A market and build out cost analysis had been performed. He figured in a month or two the business plan would be complete. Commissioner Runyon moved to adjourn as the Eagle County Air Terminal Corporation Meeting and re- convene as the Board of County Commissioners. Chairman Fisher seconded the motion. Of the two voting commissioners, the vote was declared unanimous. Future Meeting Agendas Mr. Montag stated that there would be a public work session on July 13, 2010 for Medicinal Marijuana and that Chairman Fisher suggested that the meeting be held in the afternoon to accommodate everyone's work schedule. Mr. Treu stated that the night of the 13 the board was in front of the Gypsum Town Council. Commissioner Runyon believed that if the meeting was held earlier everyone could attend the meeting before work. With either event someone may have to cut his or her workday. Mr. Montag spoke about the future Finance Advisory Board meeting. Commissioner Runyon asked about their mandate. Mr. Montag stated that they would be looking to see if the county's projections were realistic. There being no further business before , � : ., c he meeting was adjourned until June 29, 2010. • o % 3 14 Attest: `` '.� r _ ��,. 74.----- Clerk to the Boar. ��o p o Chairman 5 06/22/2010