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HomeMy WebLinkAboutMinutes 10/11/05 Present: PUBLIC HEARING October 11,2005 Am Menconi Peter Runyon Tom Stone Keith Montag Bryan Treu Kathy Scriver Chairman Commissioner Commissioner Acting County Administrator County Attorney Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Executive Sessions Commissioner Runyon moved that the Board go into Executive Session for the purpose of receiving legal advice and discussing matter that may be subject to negotiation on proposed human resources issues pertaining to benefits, recruitment and retention, the vacant County Administrator position, and the Vail summer flight program all of which are appropriate topics for discussion pursuant to C.R.S. 24-6-402(4)(b) and (e), Colorado Revised Statutes. Commissioner Stone seconded the motion which passed unanimously. At the close of the discussion Commissioner Stone moved to adjourn from Executive Session and Commissioner Runyon seconded the motion which passed unanimously. Commissioner Runyon moved that the Board go into Executive Session for the purpose of discussing matters that may be subject to negotiation relating to the Vail summer flight program which is an appropriate topic for discussion pursuant to C.R.S. 24-6-402(4)(e), Colorado Revised Statutes. At the close of the discussion Commissioner Runyon moved to adjourn from Executive Session and Commissioner Stone seconded the motion which passed unanimously. A. B. D. .. Consent Agenda Chairman Menconi stated the first item before the Board was the Consent Agenda as follows: Approval of Bill Paying for the Week of October 10, 2005 (Subject to review by the County Administrator) Mike Roeper, Finance Department Approval of Payroll for October 13,2005 (Subject to review by the County Administrator) Mike Roeper, Finance Department c. Approval of the Minutes of the Eagle Board of County Commissioners Meeting for September 20,2005 Teak Simonton, County Clerk and Recorder Agreement between Eagle County and Henry Akende Kathleen Forinash, Health & Human Services E. 2006 Grant Application to the Corporation for National Service for the Rural Resort Region Retired Senior and Volunteer Program Kathleen Forinash, Health & Human Services Software Maintenance Agreement, Gatekeeper Systems, I11c. Chris Anderson, Airport 1 10/11/05 G. Assignment of Deed of Trust or Mortgage Deed from Eagle County c/o Colorado Housing Assistance Corp. (CHAC) to Eagle County c/o Funding Partners for Housing Solutions, Inc. Barbara Peterson, Housing Attorney's Office Representative Chairman Menconi asked the Attorney's Office if there were any changes to the Consent Agenda. Bryan Treu, County Attorney stated that the agenda was appropriate as presented. Commissioner Runyon moved to approve the Consent Agenda, Items A-G. Commissioner Stone seconded the motion. The vote was declared unanimous. Planning and Land Use Resolution Consent Agenda Jena Skinner-Markowitz, Community Development There were no Planning and Land Use Resolutions for the Board's consideration this week. Minor Subdivision Plat Signing Jena Skinner-Markowitz, Community Development There were no Minor Subdivision Plats for the Boards' consideration this week. Transmittal of Proposed 2006 Budget and Budget Message by County Budget Officer Mike Roeper, Finance Director Mr. Roeper provided the first draft of the proposed Fiscal Year 2006 budget. He summarized the Exhibit A document presented to the Board which showed a total request of $82,985,232 in expenditures for 2006 compared eo $108,981,724 approved for 2005 expenditures. He stated Sales Tax revenues were up 11 % over last year and 1 % ver budget, Property Tax revenues running slightly under budget and 2.5% ahead of last year, and Community Development revenues for 2005 were estimated to be 15% above budget. The Non-Personnel operating requests were primarily held at a 3% level. The Districts Attorneys office was requesting $1,006,981.00 a 3% increase. Chairman Menconi asked about the District Attorney's original requested increase over last year's budget for the entry level attorneys. He suggested further discussion with the District Attorney's office for clarification. Mr. Roeper stated he would continue to push for more information. He continued his presentation with revenue assumptions and recommended capital items. Commissioner Runyon asked if the $750,000 generated from the Berry Creek equity share was a one time deal and how he arrived at 7% sales tax revenue for this year, if last year was 10%. Mr. Roeper stated the $750,000 was a one time deal and a more conservative approach was taken when estimating the 7% sales tax revenue. Commissioner Runyon asked what all the revenues sources would add up to. Mr. Roeper stated that the larger ones, sales tax and property tax, added up to $2.1 million dollars. Commissioner Runyon wondered if the sales tax was projected to be up 7% and the property tax up 6%, why the revenue wasn't up comparably as a percent. Mr. Roeper explained some grant revenues had gone away. But at this time he had no good explanation. He continued his presentation, explaining the proposed budget for the General Fund, Road Bridge Fund, and the Social Services Fund. He stated that the Social Services Fund expenditures exceeded anticipated revenues by $171,208. Commissioner Stone asked that if this trend for Social Services were to continue for a number of years, would the fund balance be depleted Mr. Roeper stated that within 2 to 3 years the fund balance would disappear. Commissioner Runyon asked the percentage of County contribution. . .. Chairman Menconi asked that Kathleen Forinash, Director of Health & Human Services share her personal pmIOns. 2 10/11/05 Ms. Forinash stated her recollection of the 2006 proposed budget was that 30% of the total social service dollars were County dollars. She explained that they were always very conservative when projecting revenue. They look at the allocations given to them by State and for any expenditure in excess of that allocation, they budget a 33% pass thru. If at State close-out they receive the maximum payout of 80%, which comes from left over funds rom other County's, the money is used to offset the balance. She felt it would be helpful to look at the how the unds fluctuate during the year, do to cash flow issues. Commissioner Stone asked about their confidence in budgeting correctly. Ms. Forinash stated traditionally they budget conservatively and they have the calculations to go both ways depending on how the Board would like to approach it. Mr. Roeper continued with the proposed budget highlights. He explained that the ECO expenditures exceed anticipated revenues by $555,093. The ECO Board had requested some larger items, they do anticipate that the revenues will increase with the new rate increases and in a few years and the balance would be paid back. Chairman Menconi asked if that meant the Avon skier shuttle and electronic fare boxes would be completely funded by a transfer of their own funds. Mr. Roeper stated that was affirmative. Commissioner Stone requested more back-up with regards to payback. Chairman Menconi stated that the Board would be having a Budget retreat and at that time would be looking more deeply at the budget. Commissioner Runyon asked in regards to capital, whether Mr. Roeper, at a later date would explain why the Red Cliff sewage treatment request was not recommended for approval. Chairman Menconi asked if staff or any elected officials had any additional input. Mr. Roeper stated that October 15th would be the latest date to accept the proposed budget, and it must be adopted by December 15,2005. Commissioner Stone moved to approve the proposed 2006 Budget as presented. Commissioner Runyon seconded the motion. The vote was declared unanimous. Resolution 2005-122 Supporting Referendum lA (Establishing a Home Rule Charter :ommission for the Purpose of Developing a Home Rule Charter) Attorney's Office Representative Commissioner Runyon presented the Resolution and moved for its adoption. Commissioner Runyon moved to approve Resolution 2005-122 Supporting Referendum 1A (Establishing a Home Rule Charter Commission for the Purpose of Developing a Home Rule Charter) Chairman Menconi seconded the motion. The motion passed by a vote of two to one. Commissioner Stone voting against Chairman Menconi asked Commissioner Runyon ifhe had any intent for the Resolution. Commissioner Runyon stated that the committee would be putting an add in the Basalt, Minturn, Vail, Eagle, Avon, and Gypsum papers that lists individuals who supported Referendum lA and the elected entities that have passed Resolutions in support. Chairman Menconi asked Bryan Treu if saw any concerns. Bryan Treu explained the Fair Campaign Practices Act doesn't allow for the spending of public money, but it does allow for the passage of a Resolution. Commissions Stone expressed his disapproval for the advertising usage, and believes it to be a run around the legally allowed process to use the Resolution for advertising purposes. Commissioner Runyon stated that no County money had been spent for advertising. Chairman Menconi asked Mr. Treu if he had any concerns with the advertising. Bryan True stated the Resolution was the only thing in front of him at this time and it was appropriate. Other: jIiller Ranch Daycare & Community Center Helen Migchelbrink 3 10/11/05 Ryan Wolffe, Shepard Resources, presented a cost estimate overview to the Board. Mr. Wolffe explained the proposed expenses and the total previously approved amount to be $281,143. Mr. W olffe believes that if the budget is not increased before it becomes depleted; it would inhibit their ability to continue providing the project with quality construction administration. Chairman Menconi asked what the savings amount would be. Mr. Wolffe stated there to be $66,546 dollars left over. R.A. Nelson was entitled to half of that money. Chairman Menconi asked about the left over $33,000, and whether the money would cover a new invoice if it were applied to the $17,000 proposed additional services. Mr. W olffe stated it would cover the additional services. Chairman Menconi read from an estimate sheet provided by Russell Thrasher, Project Manager for R.H. Nelson. Item 1 being wood floor instillation in the community room, the cost $25,000 to go from tile linoleum to wood floors. He asked what the original estimated cost was at the start of the project. Mr. Wolffe stated the cost to be $15,000. The added amount would cover replacing doors due to the raise in the wood flooring. Chairman Menconi continued with item 2, installing ceramic tile in the second floor restrooms; the cost $6,700. He followed with item 3, upgrading the sound panels in the community room. He asked the estimated cost. Mr. W olffe anticipated an expense of $16,000. Chairman Menconi continued with item 4, deleting conduit installation. The be a $3,442 savings. Chairman Menconi asked why this was recommended. John DeNardo, Director of Innovation & Technology stated that the conduits would not be necessary unless they anticipated making changes at a later date. Chairman Menconi asked if was safe to state that items 4-7 were recommendations coming from Ms. Migchelbrink and items 2 and 3 from Mr. W olffe. Ms. Migchelbrink stated it was. Mr. Wolffe stated it was the first time he'd seen the full cost of the wood floor installation. He explained that carpet tiles would reduce costs and help with some of the sound reduction. Chairman Menconi asked Ms. Migchelbrink if she expected any additional cost. Ms. Migchelbrink stated there would no doubt be some additional costs. When R.H. Nelson bids a job there usually is. Chairman Menconi stated that he was in favor of upgrading the flooring and items 4-7. Commissioner Stone was in favor of the carpet tiles because they could easily be replaced on an as needed basis and would help deaden sound. He asked about the additional cost for the expanded playground area and questioned the need for items 4-7. Chairman Menconi asked if everyone was in agreement, whether the recommendations from staff on items 4- 7 could be executed. Commissioner Runyon stated that looking at the estimate, if item 4 were deleted, the cost of items 5-7 would still be greater than the savings. Commissioner Stone explained his support for ceramic tile but, he is not in support of going to wood floors or sound panels. Chairman Menconi asked Commissioner Runyon ifhe supported item 2 and not doing item 3. Commissioner Runyon stated his support for those items. Chairman Menconi expressed his desire for wood flooring and the quality aspect of it. Commissioner Stone stated that the carpets would be more enjoyable for everyone. Chairman Menconi asked that any cost estimates be forwarded to Ms. Migchelbrink. ;, ,,,' .'';~ ',./i ,".","'" 4 1 0/11/05