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HomeMy WebLinkAboutMinutes 12/07/04 .. PUBLIC HEARING December 7, 2004 Present: TOm Stone Michael Gallagher Am Menconi Jack Ingstad Diane Mauriello Don DuBois Chairman Commissioner Commissioner County Administrator County Attorney Deputy Clerk to the Board Executive Session Corhtnissioner Gallagher moved that the Board go into Executive Session for the purpose of receiving legal advice on the Eagle County Airport Substitute Supply Plan and for the purpose of discussing settlement of a construction dispute regarding the Avon to Down trail, all of which are appropriate topics for discussion pursuant to CRS 24~6~402(4)(b). Comniissioner Menconi seconded the motion, and it passed unanimously. At the close of the discussion, C01Il1fiissioner Gallagher moved to adjourn from Executive Session and COrrlmissioner Menconi seconded the motion, and it passed unanimously. This being a scheduled Public Hearing, the following items were presented to the Board of County Corhtnissioners for tnei{consideration: Consent Agenda ; Chairman Stone stated the first item before the Board was the Consent Agenda as follows: A, Approval of Bill Paying fot the Week of December 6, 2004 (Subject to review by the County Administrator) Mike Roeper, Finance Department B. ApprOval of Payroll fOfDecember 9, 2004 (Subject to Review by the County Administrator) Mike Roeper, Finance Department C. Approval of the Minutes of the Eagle Board of County Commissioners Meetings for November 9 and November 16, 2004. Teak Simonton, County Clerk and Recorder D. Intergovernmental Agreement for Cooperative Law Enforcement Services between Eagle County and the Town of Gypsum . Joe Hoy, EagleCounty Sheriff / E. Electronic CheckPaytnent Processing Agreement between Eagle County and Official Payments Corporation and Letter of Understanding between Eagle County and Official Payments Corporation Treasurer's Office Representative F. First Amendment to the Agreement for Preliminary Design of Edwards Spur Road Justin Hildreth, Engineering G. Joint Funding Agreement between Eagle County and the USGS for Operation and Maintenance of Gaging Station No. 09064600 near Minturn, CO Ray Merry, Environmental Health Consent to Assignment and Assumption of Subdivision Improvements Agreement between Eagle County and Steve Epstein for the Oleson Subdivision 12/7/2004 I County Attorney's Office Representative I. Assignment of Eagle Park Reservoir Company Shares From Eagle County to Colorado River Water Conservation District County Attorney's Office Representative J. Assignment of Certificate of De:posit from Julianne Young to County of Eagle forPeffilit to Construct within the Public Way No. 3391 COuhty Attorney's Office Representative K. Application for Federal Assistance - Early Head Start Latino Institute Training Kathleen Forinash, Health & Human Services L. Application for Federal Assistance - Early Head Start Fatherhood Initiative Kathleen Forinash, Health & Human Services M. Agreementbetween EagleCoUhty and CEA VCO Audio-Visual Company for Sale of Equipment and Installation Services [VI Eagle Cuuuty CaLle Tdevi~.ion E4uipmellt John DeNardo, Innovation & Technology N. Building Lease between Eagle County Regional Airport and the Hertz Corporation Chris Anderson, Airport Chalffilan Stone asked the Attorney's Office if there were any changes to the Consent Agenda. \ Diane Mauriello, County Attorney, stated that thetewere none. Col11h1issionet Gallagher had questions about Items F andM. He asked Mr. Hildreth what the amend111ent to W:fu F Was. Justin Hildreth of Engineering stated that there were several change ordets from the Preliminary Design and they will be changing the scope of the work with regards to the roundabouts On Miller Ranch Road. Commissioner Gallagher asked if they were abandoning two roundabouts on Edwards Spur Road. Mr. Hildreth stated that they were doing this to make the project more manageable in size. It was possible thatthose roundabouts would be built in the future. COmmissioner Gallagher asked Mr. DeNardo about the money being spent on Item M and the number of pieces of equipment being purchased. JOM DeNardo of Innovation and Technology stated that the agreement included all equipment for the building and the studio in order to broadcast meetings. The cameras will be in the Eagle County Room and the studio will be in the IT Department. The rest of the equipment would be in Comcast's studios. C01Il1Ilissioner Gallagher asked about broadcasting to the Roaring Fork Valley. Mr. DeNardo stated that there are about 200 users who are with CenturyTel that won't be able to receive the broildcastuntilCenturyTel upgrades their fiber optic. The rest of the Valley has Comcast. Mr. Ingstad asked Mr. DeNardo to describe the equipment, as it was pretty advanced. Mr. DeNardo stated that this equipment would allow the County to broadcast with a minimum amount of staff. C01Il1IliSsioner Gallagher asked if current staff would be able to utilize the equipment. Mr. Ingstad stated that the County intends to use an intern or part-time employee and possibly contract with other outside media. Commissioner Menconi moved to approve the Consent Agenda for December 7, 2004, Items A-N. Commissioner Gallagher seconded the motion. The vote was declared unanimous. Planning and Land Use Resolution Consent Agenda Cliff Simonton, Community Development 12/7/2004 2 A. Resolution 2004-119 Approving the Planned Unit Development Sketch Plan for the Willits Bend PlanrtedUrtit Development (Eagle County File No. PDS-00039). The Board considered this proposal on November I 6th, 2004. B. Resolution 2004-120 Approving a Zone change for a Portion of Lot 23, Meadow Mountain Ranch Subdivision, Second Filing (Eagle County File No. ZC-00069). The Board considered this proposal on November16th, 2004. Commissioner Gallagher moved to approve the Planning and Land Use Resolution Consent Agenda for December 7,2004, Items A-B. Cortmlissioner Menconi seconded the motion. The vote was declared unanimous. Minor Subdivision Plat Signing Cliff Simonton,Cortmlunity. Development 5MB.:.003:48, Emerald Acres Lot D Condominiums, Emerald Acres Townhouses, A Resubdivision of Lots 3 and 4, EagleNail Filing I,Block9. A Minor TypeB Subdivision, the purpose of which is to condominiumize Lot D of the Emerald Acres Townhouses, creating two condominium units, Unit D-l and Unit D-2, and associated common elements. All findings are positive. Coinfuissioner Menconi moveq to approve 5MB-00348, incorporating staff findings, and authorizing the Chaithian to sign the plat. CoI1irIlissioner Gallagher seconded the motion. The vote was declared unanimous. Property Line Agreement, Compton Living Trust, EtaI- County of Eagle. A plat document, the purpose of which.is to memorialize the complete property line agreement for the Compton Living Trust and the County of Eagle. C6h1n1issioner Gallagher moved to approve the Property Line Agreement between Compton Living Trust and Bagle COl.lnty, incorporating staff findings, and authorizing the Chairman to sign the plat. Cortmlissioner Menconi seconded the motion. The vote was declared unanimous. FirstAmendmentto the Deed Restriction Agreement f()r the Occupancy and ResaJe of MUler Ranch H()using County Attorney's Office Representative Chairman Stone recused himself from this file. COin:n1issioner Menconi moved to approve the First Amendment to the Deed Restriction Agreement for the Occupancy and Resale of Miller Ranch Housing. Cortmlissioner Gallagher seconded the motion. Of the two voting commissioners, the vote Was declared unanImous. Public Hearing - 2005 Budget Mike Roeper, Finance Mike Roeper of the Finance Department presented the Budget to the Board. He gave a PowerPoint presentation that showed various revenue sources, the proposed reserves, which are very low, the expenditures, three request for additional staffing, Capital projects recommended by the Capital Improvements Committee, both high and low priority projects, the Budget Officer's Capital project recommendations, the Board's Capital project recortmlendations, and Community requests for various projects that were not on prior lists. He stated that revenues rill exceed expenditures by $155,000. He next showedthe various expenditures, both those included and not included in the proposed budget. Chairman Stone then opened Public Comment. 12/712004 3 1217/2004 4 COm1Ilissioner Gallagher asked if the County could budget half the money for 2005 and half for 2006. Mr. Cleveland stated that half would be better than none; however, it is not guaranteed that there would be money available in 2006. He would like the money now, but he understood the reality of the situation. Commissioner Gallagher feels that this is a legitimate request, but thinks that the money should be split over two years. John Gulick of the Vail Fire Department spoke in favor of the West Vail Fire Station. He gave stats to all the emergency services that they provide the County that occur outside the town limits, especially on Vail Pass. Teak Simonton, Eagle County Clerk, spoke to the Board about her request for a part~time employee. She stated that there has been a 40% increase in work since 2001 and there has not been a staff addition since 1998. Commissioner Gallagher asked what election work entailed. Ms. Simonton stated that election work begins with the caucuses in April, then the primary in August, and the General Election in November. There is also updating of voter lists, updating the street locator to determine eligibility, and several post-Election reports that need filing. She reminded the Board that there are elections in odd years, as well. She currently has 1 full-time election employee. COm1Ilissioner Menconi asked if the Motor Vehicle Technician position had been filled, yet. Ms. Simonton stated that they were looking for a bilingual person, and they were close to filling it. She then stated that this new part-time position would also work with the Recording Department, to help out over there. COlTlll1issioner Gallagher asked what the work hours would be. Ms. Simonton stated the person would 2 full days one week and 3 full days the following week. She also pointed out the reduced .cost of this position to the Board. Kathleen Forinash spoke about her request for an additionallhcome Maintenance Technician. She stated that the workload had significantly increased since 2000 but staffing had not. She then spoke of the neW system being introduced by the state (CBMS) and how its complexity had detracted from other quality control measures and increased workloads by 25%. The workloads require 7 FTE's, but they are only requesting additional staffing to bring their department to 6 FTE's. Commissioner Gallagher asked for clarification of the Colorado Benefits Management System. Chairman Stone stated that this is the new Colorado system and it has been giving everyone trouble. Ms. Forinash stated that it is adding 25% to the time it takes to approve individuals. Kris Whittaker spoke again about the proposed Fairgrounds facility and gave her support to it. Kaye Ferry of the Vail Chamber spoke to the Board about 2 proposals. She spoke about the Turn It Up program for discoUhted Merchant's Ski Passes. She also spoke about another program and they would like help for overhead costs. She then gave the COm1Ilissioners an overview of these programs. For the Turn It Up program, they would like $14,000 and for the other program, they would like $35,000. She stated that Vail Resorts provides 32.9% ofthe SalesTax Revenue to the County. C6m1IlisSioner Gallagher asked why Eagle County should pay for programs that are used by residents of Summit and Garfield counties. Ms. Fetty stated that niost of the users of this program are from Eagle County. The numbers from other counties are very small, well less than 1 %. Kraige Kinney, Trustee of the Town of Eagle, spoke about the Fairgrounds facility and would like the ToWn of Eagle to be involved in discussions about the new facility as they would be providing sewer and water; He is also in support of the West Vail Fire House construction. Mr. Cochran spoke again, this time about Ii1formation Services provided at the Airport. He stated that a coalition of the local Chambers and Business Associations had been formed to provide these services. He stated that he could have this coalition up and running by December 21, 2004 meeting the needs of this holiday season. He asked the Board to consider this request and its benefit to the County. Commissioner Gallagher asked Mr. Cochran to provide a draft of the proposed budget. Mr. Cochran stated that he could provide it to Mr.lhgstad by the end of the week. Ms. Ferry backed up and supported Mr. Cochran's statements. Trent Eichler of the Eagle County Fair Board spoke in favor the proposed Fairgrounds facility, also. Henri Stone of the Fair Board spoke in favor of the Fairgrounds facility. She believes that this will help the Valley retain its agricultural heritage and believes it will improve safety at the Fairgrounds. Valerie Kessler spoke in favor of the new facility, as well, and she spoke of the safety concerns, also. Chairman Stone then closed Public Comment. He then stated that discussion would be continued in the fternoon. 12/7/2004 5 Commissioner Gallagher moved to adjourn as the Board of County Commissioners and reconvene as the B()ard of Directors of the Eagle County Land Trust. Commissioner Menconi seconded the motion. The vote was declared unanimous. Eagle County Land Trust County Attorney's Office Representative Walter Mathews of the County Attorney's office handled the proceedings. He stated that the first order of business was to approve the acts of the incorporator, which he was. Corrltnissioner Menconi asked that Public Comment be given first. COrrltnissioner Gallagher concurred with that. He spoke of a phone call he received asking to change the name of the corporation, as it is similar to an existing Land Trust, and there was concern about the purpose of this corporation. Cindy Cohen of the Eagle Valley Land Trust stated that they would like to work cooperatively with the Eagle County Land Trust. They have not been given the opportunity to speak and would possibly to like to see this tabled until discussions had taken place. Commissioner Gallagher asked if there would be any legal reason not to table this matter until such discussions took place. Mr. Mathews stated there was not. Chairman Stone stated that his intent was not to have this be a competing organization. He then gave the background behind his decision to form this Land Trust. He stated that other counties in Colorado are forming their Own land trusts, as well, so they could get grants and monies to preserve more Open Space. He had no problems tabling this, though, until such discussions could take place. Cdrrltnissioner Menconi stated that he had not been comfortable with this process and would like to discuss thattetswith the Eagle Valley Land Trust. He then spoke of his concerns With taking on Open Space and the additionaltesponsibilities that come with it. Commissibner Gallagher moved to continue the Organizational Meeting of the Eagle County Land Trust until January 4, 2005. Corrltnissioner Menconi seconded the motion. The vote was declared unanimous. Commissioner Menconi moved to adjourn as the Board of Directors of the Eagle County Land Trust and reCOnvene as the Eagle County Liquor Licensing Authority. Corrltnissioner Gallagher seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Don DuBois, Clerk and Recorder's Office Consent Agenda ReneWals A. 4 Eagle Ranch Wolcott, CO This is a renewal of an Optional Premises liquor license in Wolcott. There have been no complaints or disturbances during the past year. All fees have been paid. B. Edwards Station Edwards, CO This is a renewal of a 3.2% Beer, Off-Premises license in Edwards. There have been no complaints or disturbances during the past year. All fees have been paid. 12/7 /2004 6 C. Grouse Mountain Grill Beaver Creek, CO This is a renewal of a hotel and restaurant liquor license in Beaver Creek. There have been no complaints or disturbances during the past year. All fees have been paid. D. Tavolaccio Restaurant Edwards, CO this is a renewal of a hotel and restaurant liquor license in Edwards. There have been no complaints or disturbances during the past year. All fees have been paid. E. Allie's Cabin Beaver Creek, CO This is a renewal of a hotel and restaurant liquor license on Beaver Creek Mountain. There have been no complaints or disturbances during the past year. All fees haveljedfpaitt. F. A.rrowhead Alpine Club Beaver Creek, CO this is a reneMl.l of a hotel and restaurant liquor license on Beaver Creek Mountain. There have been no complaints or disturbances during the past year. All fees have been paid. G. Beano's Cabin Beaver Creek, CO this is a renewal of a hotel a.nd restaurant liquor license on Beaver Creek Mountain. There have been no complaints or disturb'ances during the past year. All fees have been paid. It. Sp~uce Saddle Restaur~nt Beaver Creek, CO This is a renewal of a hotel and restaurant liquor license on Beaver Creek Mountain. There have been no complaints or disturbances during the past year. All fees have been paid. I. Toscanini Beaver Creek, CO This is a renewal of a hotel and restaurant liquor license in Beaver Creek. There have been no complaints or disturbances during the past year. All fees have been paid. J. Trapper's Cabin Beaver Creek, CO This is a renewal of a hotel and restaurant liquor license on Beaver Creek Mountain. There have been no complaints or disturbances during the past year. All fees have been paid. K. Mulligan's at Eagle-Vail Eagle-Vail, CO This is a renewal of a hotel and restaurant liquor license in Eagle-Vail. There have been no complaints or disturbances during the past year. All fees have been paid. L. Game Creek Club 12/7/2004 7 Vail, CO This is a renewal of a hotel and restaurant liquor license on Vail Mountain. There have been no complaints or disturbances during the past year. All fees have been paid. M. Two Elk Restaurant Vail, CO This is a renewal of a hotel and restaurant liquor license on Vail Mountain. There have been no complaints or disturbances during the past year. All fees have been paid. Other N. The Flying Burrito Edwards, CO Resolution 2004-121 and findings regarding K.K. Simon Enterprises, Inc. dba The Flying Burrito. These are the official findings of the Board, as mandated by the Colorado Liquor Code. C01Il1Ilissioner Gallagher moved to approve the Liquor Consent Agenda for December 7, 2004, Items A-N. Commissioner Menconi seconded the motion. The vote was declared unanimous. Other Liquor A. CML.Restaurallt Management Company dba FaIling Creek REPRESENTATIVE: LOCATION: CONCERNS I ISSUES: Chris Randall, President 676 Sawatch Lane Edwards, CO None DESCRIPTION: This. is a request for the transfer of a Hotel and Restaurant License. CML Restaurant Management Company has applied for a Transfer of Ownership from Daniel's Bistro, Inc. dba Daniel's Bistro. The applicant is operating under atemporary license issued by the Board on November 16,2004. STAFF REPORT AND FINDINGS ESTABLISIIIN(} TIIENEIGHBORHOOD This step is not necessary under the rules for a transfer of ownership. NEEDS AND DESIRES OF THE NEIGHBORHOOD This step is not necessary under the rules for a transfer of ownership. OTHER FINDINGS );> This application is in order, all application requirements have been met, all the proper forms have been filled out, and all fees have been paid. );> The premises where the alcoholic beverages will be sold has been previously licensed by the state and local licensing authorities and was valid as of the date of receiving the application. );> The applicants are reported to be of good moral character. 121712004 8 ~ Applicants are currently operating under a temporary license issued by this board. ~ The statetnent that all accounts for alcohol beverages sold to the applicant are paid has been received. ~ The applicants are over 21, fingerprints are on file, and Personal History Records are on file. ~ Public notice has been given by the posting of a sign in a conspicuous place on the premises at least 10 days prior to the hearing. Publication of the notice is not required for a transfer of ownership. ~ The premises are not within 500 feet of a location for which, within 2 years preceding the application, a license ofthe Satne class Was denied for the reason that the reasonable requirements of the neighborhood and the desires of the adult inhabitants were satisfied by existing outlets. ~ The premises ate not for the sale of fermented malt beverages at retail where, within one year preceding the date of the application, a license has been denied at the same location for the reason that the reasonable requirements of the neighborhood and the desires of the adult inhabitants were satisfied by existing outlets. ~ The premises are not within 500 feet of any public or parochial school or the campus of any college, university, or setninary. STAFF RECOMMENDATION: All findings are positive and staffrecomtnends approval. Chris Randafl, the applicant, was present to answer the Board's questions. Comtnissioner Galla.gher asked Mr. Randall what the Dinner hours would be for his restaurant. Mr. Randall stated that the last reservations would be accepted for 9:30 pm and any private events would be subject to the Comtnunity of Arrowhead regulations, which are more restrictive than Colorado Statutes. Comtnissioner Menconi moved the local licensing authority, incorporating staff fmdings, approve the transfetofthe hotel andrestaurant liquor license from Daniel's Bistro, Inc. dba Daniel'sBistro to CML Restaurarit Management Cotnpany dbaPalling Creek. Comtnissioner Gallagher seconded the motion. The vote was declared unanimous. Comtnissioner Menconi moved to adjourn as the Eagle County Liquor Licensing Authority and reconvene as the Board of County Comtnissioners. COlIlll1issioner Gallagher seconded the motion. The vote was declared unanimous. Other ChairtnanStorte spoke of a letter for a requ.est of money to the Lake Creek Mfordable Housing Corporation Board from Golden Eagle Senior Apartments and Riverview Apartments for $100,000 each. Lake Creek has a surplus of $328,000 in its fund.. KT Gazunis of the Housing Department was present to answer any questions. CommissionerMencorti asked for a half hour break and would pursue it after that. ComtnissionerGallagher was satisfied with the correspondence received from Ms. Gazunis and would be cotnfortable with discussing this after the break, as well. ill the afternoon, Chairman Stone re-opened discussion of the reserves being comtnitted to other projects. Comtnissioner Menconi fOund that the proposed uses of the Lake Creek reserves were appropriate. He was concerned aboutthe amounts and how they came to be $100,000 each. Chairman Stone stated there was a meeting the previous week and they looked at the surplus in the Lake Creek Budget and felt that $200,000 was sufficient, as it left over $120,000 in Lake Creek's Budget. In deciding to be fair to both organizations they just split the amount right down the middle. While it is not sufficient to meet all- the needs, it will help out. Commissioner Menconi asked if the requests Were for capital improvements or operations. Chairman Stone stated that $51,000 was for an operational shortfall at the Golden Eagle Apartments because they are County employees there and their benefits are substantially more expensive than the previous owner's. Mike Roeper of Finance concurred with those statements. Commissioner Menconi asked if this would be a continual item over the next few years. Chairman Stone stated that would be case. They knew this would occur when the purchase was made. Commissioner Menconi asked what it would take to complete the projects at Riverview in the next year. 12/7/2004 9 Chairman Stone stated that it would take $S76,000, going on until 2007. Commissioner Menconi asked if the $207,000 in 200S would be raised through rents or would there be a shortfall. Mr. Roeper stated that there would be a shortfall. Chairman Stone stated that the buildings were in a great state of disrepair when they were purchased. He then mentioned that they will be trying to obtain grants in order to bring these buildings back into good shape. COh11nissionerMencOhi asked what the request for $270,000 from Golden Eagle Apartments was for in the Capital COh11nittee Recommendations about the 200S Budget. Mr. Roeper stated that was a separate request. Chairman Stone stated that $49,000 would have been part of that request. C01Il1Ilissioner Menconi then requested that a meeting take place between the C01Il1Ilissioners and the Housing Boards in orderto better get a handle on what the anticipated costs for the projects would be. Commissioner Gallagher concurred with Commissioner Menconi. He then asked about the $SI ,000 for operations at Golden Eagle. Chairman Stone stated that the employees at Golden Eagle only work at Golden Eagle. They provide no other senior services to the County. CommissionerGallagher asked if this expense would continue or would it be reduced. Mr. Roeper believed it would continue at this rate. Chairman Stone then asked that a letter be drafted and signed by the commissioners. PhlIlUil1g Files Pl):R~00028& ZC-,00070- SiloamSprine:s pun Clifford Simonton, Planner, Community Development NotE: ACTION: LOCATION: This file was tabled from 8/1/04 and 9/21 - Request to be tabled to 1/4/05 PUD for 5 lots on the Eagle River in Dotsero 2412 Hwy 6, Dotsero Tom Boni of Knight Planning, representing the applicant, spoke to the Board about why they desired tabling; He talked about acceSs to the site going through a State right of way and that the State would need to be the'lead authority. He stated that they are currently addressing the State's concerns and will appear before the Board when that is completed. Chairman Stone asked that the applicant compare the measurements of box culverts in other subdivisions in the County to this one. Mr. Boni stated that they would do so. Commissioner Menconi moved to table PDR-00028 and ZC-00070-Siloam Springs PUD, at the applicant's request, until January 4,2005. Commissioner Gallagher seconded the motion. The vote was declared unanimous. PDS-00042 - Green RanehPUD Sketch Plan Bob Narracci, Community Development NOTE: ACTION: Request to table indefinitely To allow twenty-seven (27) single family cluster homes and one (1) single family caretaker unit for a total of28 homes on 28.283 acres. One (1) single family residence already exists on the site and will remain as one of the 28 total units. 777 Lake Creek Road, Edwards LOCATION: Chairman Stone asked what an indefinite table would require and what had happened to require this. Bob Narracci stated the Planning Commission heard the application in November and have planned a site visit for January. The applicant wants to see where they stand with the Planning Commission before appearing before the Board. 12/7/2004 10 Commissioner Gallagher moved to table PDS-00042-Green Ranch PUD Sketch Plan, at the applicant's request, indefinitely. C01Il1Ilissioner Menconi seconded the motion. The vote was declared unanimous. ZS..OOl13 HobbsPtocessine:Plant Joseph Forinash, Planner, Community Development NOTE: This file was tabled from 9/28 and 11/9/04 ACTION: Special Use Permit for a concrete and asphalt crushing and recycling operation LOCATION: South of US HWy 6, between Gypsum and Dotsero (aka 06024 Hwy 6) STAFF RECOMMENDATION: Approval with conditions MEMORANDUM DATE: 30 November 2004 TO: Board of County Commissioners FROM: Joseph Forinash RE: Hobbs Processing Plant Eagle County File No. ZS-OOI13 The hearing on this file was tabled from the September 28 and November 9 Board meetings. Some of the concerns expressed previously by one or more of the Commissioners included the following: . Demonstrated adeqUacy of water available for irrigation and dust suppression. . Environmental mitigation plan (with involvement by Jim and Lanette Drinkard, adjacent property owners to the east) addressing stOTrrlwater management, dust suppression, and so on, and with quantified trigger points for prompt remediation. . Consideration of locating a wind gauge on-site and a pre-determined wind speed above which operations would cease. . Consideration of limiting crushing operations to certain times of the year. . Consideration of placing a limit On the life ofthe Special Use Permit. Ii1 response to Board cOrliments, the Applicant has submitted several itemS, including the following: Copy of a Water Court decree d~ted 16 July 1974 - The decree provides that of the 2.88 cfs available to the four parcels served by the LangdoriDitch (including the subject parcel) 0.2 cfsis to be available for domestic Use and the remaining 2.68 cfs for irrigation. Analysis of Water Allocation from the Langdon Ditch - The resulting allocation of water provides 1.6655 cfs for the subject parcel. Letter dated 23 November 2004 from Patrick, Miller & Kropf, P.C. (Attorneys) - This letter outlines an approach to the use of currently available water and for securing a legal water supply after (conditional) approval of the Special Use Permit. Letter dated 29 November 2004 from Patrick, Miller & Kropf, P.c. (Attorneys) - A second letter which notes that a pond currently exists on the subject parcel and that identifies the pond as a potential source of augmentation. 12/7 /2004 11 LafidscapePlan dated 26 October 2004 - Provides a more detailed narrative for a landscaping plan and substitutes a mix of conifers and deciduous trees, plus shrubs, for what had been proposed to consist of primarily blue spruce trees. Undated letter (received 29 November 2004) from Hobbs Excavating and Trucking - Provides Applicant's impression of efforts to discuss the proposed operation with Jim and Lanette Drinkard. ill addition, Staffhas received a letter dated 8 November 2004 from Lafarge West, Inc., (Steven Wood, Vice president/General Manager) in which he discusses an existing, similar operation by Lafarge and notes that Lafarge operatesUhder a Division of Minerals and Geology (DMG) permit which requires certain monitoring and accoUhtability directly to DMG. Lafarge understands that in the absence of a DMG permit for the proposed Hobbs operation, all monitoring and enforcing compliance for mitigation of traffic, dust control, noise, water, operating hours, etc., will fall on Eagle County. STAFF COMMENTS Water the legal availability of a certain amoUnt water at the site has been demonstrated, although it is presently limited to , . irrigation and a limited amount of domestic uses. The Applicant has not indicated the quantity of water that will be required for the proposed operation. However, an attorney with Patrick, Miller & Kropf, P.C., has indicated tht she hopes to have a preliminary estimate available at the Board hearing on December 7. Attorneys for the Applicant propose that a decree from the Water Court be sought for a new on-site well for year- roUhd dust suppression and irrigati(}n. During times that the water rights associated with the well is out of priority, it is proposed that water obtained by contract from the Colorado River Water Conservancy District (CRWCD) would allow the Applicant to continue to divert water from the well when a senior call would" otherwise prevent the diversion. An existing pond on the site has also been identified as a potential source of augmen,tation. For immediate purposes; water from the Langdon ditch would be used for irrigation, and other water would be hauled to the site for dust suppression until such time as a temporary substitute water supply plan is approved by the StateEllgineer's Office. The latter would allow diversions from the proposed well while augmenting the depletions With CRWCD contract water until such time as the amended Water Court decree has been issued. Implementing this plan in a prompt and timely manner will be essential. Impact Mitigation A Mitigation Plan was received on 29 November 2004. As of this writing, Ray Merry, Director of Enviromnental Health, has had an opportunity to do only an initial review of the provisions to determine whether it meets the Board's direction of identifying environmental mitigation commitments and providing enforceable actions in the event that the commitments are not met. Mr. Merry's initial corrltnents indicate that the Mitigation Plan is a good start but does riot include criteria for when mitigation would be implemented nor an effective enforcement mechanism. Mr. Merry suggests that, if the Board is inclined to conditionally approve the Special Use Permit, the Board may want to consider a condition requiring the Applicant to further refine the Mitigation Plan to the satisfaction of the Director of Environmental Health. Landscaping As noted above, a narrative for a Landscape Plan dated 26 October 2004 has been provided. A revised graphic landscape plan has not been included. The narrative Plan provides for a 10 foot berm landscaped by a combination of hydro-seeding and planted trees or shrubs. Hydro-seeding will be accomplished with a specified seed mix. Two staggered rows of trees and shrubs would be planted along the berms to provide beautification, serve as a wind- break and reduce noise. The initial landscape plan included 378-10 foot tall Colorado blue spruce trees. Proposed trees now include 22 pine and juniper trees and 28 hackberry and honey locust trees. The obvious disadvantage of using deciduous trees in the mix is that much of the screening benefit is lost during the colder months of the year. 12/712004 12 Staff suggests that, if the Board is inclined to conditionally approve the Special Use Permit, a condition of approval be that all trees be coniferous and that the Applicant provide a corresponding graphic landscape plan which is satisfactory to the Director of Community Development Joe Forinash of Community Development presented this file to the Board. He gave a recap of this file, as it had been previously heard by the Board in September. He reiterated that the applicant was requesting a Special Use permit to permit crushing operations. He showed many slides and photographs of the area and detailed what the applicant was proposing with this application. He then went over the Water Court Decree from 1974 and what the applicant's plan was to acquire a permanent water supply. He stated that the applicant has plans for temporary water supply until permanent measures are adopted, and this plan could last from 12-18 months. He stated the applicant does have a Mitigation Plan, but that Environmental Health did have some concerns that it is not cornprehensive enough. There is some disagreement between staff and the applicant about this matter. There has been a revision of landscaping plans by the applicant involving the numbers and types of plants that will be used. The outstanding issues involving this file have been addressed through various conditions and staff does recoIll1Ilend approval. COIll1Ilissioner Gallagher asked if Blue Spruce trees eQuId grow on-site or could something else be used. Mr. Forinash stated that they asked that only coniferous trees be used. Richard Migchelbrink, representing the applicant, was available to answer the Board's questions. He stated that the Blue Spruce trees were added at the direction of Commissioner Gallagher at the previous meeting. Chaihnan Stone opened Public Comment. Lanette Drinkard, neighbor to the proposed site, spoke to the Board. She reiterated her concerns about the wind blowing dust and the noise generated by the crushers. She also stated her wildlife concerns and her home's property value going down. She is also concerned about succeeding owners to Mr. Hobbs' property. She stated that she had spoken to the Water District and stated that the land was not designated fQr commercial use, but was for irrigation and agricultural uses. She reiterated that she was never told what was going on at the site and is concerned that the applicant may not abide by the rules set forth. She doesn't feel that this operation is needed here, as there are other viable locations and other crushers in the County that the applicant could utilize. John Kane addressed the Board about the location of the crusher. He stated that he had contacted 'other locatiOns better suited to this operation and they stated that they would love to have this project. He believes this pt()ject would contradict what he cotnmissioners stated as their objective when they acquired the Bair Ranch OpeD Space. Chairman Stone then closed Public Cotnment. Commissioner Gallagher asked what modifications had been made to the berming since the last meeting. Mr. Forinash stated there was an increase in the height to 10'. Cotnmissioner Gallagher next asked about the ditch and the availability of water. Stewart Hobbs, the applicant, stated that the ditch was dry, and that is why it was switched to the . Montgomery Pipeline. . Madoline Wallace, the applicant's water attorney, spoke to the Board. She stated that her firm had looked at the Montgomery Pipeline Decree and felt it would be better to apply for a Junior Water Right to be able to pump from a well for dust suppression and irrigation, when it was a priority. She then referenced a letter and study that had been perfOrIiled by an engineering consultant. She stated that the amount of water used would be relatively rninot, only 1.79 acre feet per year. C'ommissioner Gallagher asked what the capacity of the pond was. Ms. Wallace stated that they had not 10'oked at it that closely, as of yet. COIll1Ilissioner Gallagher asked about the trucking in of loads of water that the applicant mentioned. Ms. Wallace stated that it could take up to 2 years to get the Junior Water Right, so the trucked-in water would be the interim plan, until the water right was obtained. Mr. Migchelbrink stated that the on-site well exists and has been used in the past; they just need to get the change from irrigational to industrial u~es. Commissioner Gallagher asked about the comparisons of the applicant's proposal to that ofagr.avel pit and that the only difference is that the applicant doesn't have to dig up his crushing materials. He would like to see some standards implemented that were similar to what the Colorado Divisions of Minerals and Geology has in ,lace. Mr. Migchelbrink stated that the State's process f'or a permit specifically excludes processing. He also stated that many of the other requirements are already being met by the applicant through his Mitigation Plan. He 12/7/2004 13 had the Permit requirements with him and stated that 95% of it had to deal with how to re-claim the property. He asserted that the state had not set up standards for noise or dust. Chairman Stone stated that the applicant's Mitigation Plan was very lacking and relatively meaningless. He stated that this project is different from a gravel pit because "gravel is where you find it", but this project does not have to be at this specific location. Comtnissioner Gallagher asked if a noise report had been submitted as had been requested at a previous meeting. The applicant stated .that he had not done so. Chairman Stone then went through the findings. He stated that the first dealt with Consistency with the Master Plan. Comtnissioner Menconi stated that he found the first finding to be negative as it was mixed conformance with the Eagle County Master Plan. Comtnissioner Gallagher and Chairman Stone concurred. Chaitman Stone stated that the next finding dealing with the Eagle River Watershed Plan had mixed conformance. Cbmtnissioner Menconi did not believe that this applied to this file. Comtnissioner Gallagher agreed with staffs findings. Chairman Stone agreed with Commissioner Menconi's statements. Chairman Stone stated the next finding dealing with the Eagle County Open Space Plan had mixed conformance. Commissioner Menconi agreed with the mixed conformance finding of the Open Space. Chairman Stone didn't think that this file met the standards he read, and Commissioner Gallagher agreed with him. Chairman Stone Went over the next finding dealing with the Eagle County Housing Plan. Mr. Forinash stated that the finding should read "does not conform". Chairman Stone stated that the proposed use was not consistent with the Master Plan because of the number of nllxed conformances; therefore it was a negative finding, and Commissioners Gallagher and Menconi concurred. Chaitfnan Stone stated that the next finding dealing with compatibility was mixed and asked Mr. Forinash why it was labeled as such. Mr. Forinash stated that it could have gone either way, but they gave the applicant the benefit of the doubt. Co1I1missioner Menconi found it compatible. Comtnissioner Gallagher found it incompatible as this property was separated from the other similar-use properties by the Eagle River. Chairman Stone concurred with Commissioner Gallagher. He then went over the next standard dealing with Zone District standards and stated it was positive. Commissioner Gallagher concurred with staffs recommendation. Commissioner Menconi asked if this finding was based on the Commissioners feeling that this special use was warranted. Mr. Forinash stated it was possible to be compliant with zoning and still be incompatible. Commissioner Menconi stated that he felt it was not relevant to this file. Chairman Stone stated the next finding dealing with the design minimizing adverse impacts was mixed. Mr. FOrinash stated that it was another close call. Commissioner Gallagher agreed with the berming and landscaping, but believed it still falls short. He finds it to be a negative finding. Commissioner Menconi finds it to be a negative or mixed finding. He thinks there has been a good attempt, but he has overall mixed feeling about the file. Chairman Stone went over the Environmental Impact finding and stated it was positive. Commissioner Menconi stated that he had a mixed opinion of the findings. Commissioner Gallagher stated he would accept staffs recommendation on this finding. He believes that this would be a mixed finding because it would destroy the scenic benefits. Chairman Stone agreed. He then went over the next finding regarding impact on public facilities and stated it was positive. All co1I1missioners agreed. Chairman Stone went over the next finding involving site development standards and stated they were positive. 12/712004 14 Commissioner Menconi had no opinion. Comtnissioner Gallagher accepted staffs recomm~:mdation, with exception to the noise. Overall, he had mixed findings to these standards. Chairman Stone agreed and then went over the next finding dealing with other provisions and stated it was positive. He stated that the Housing Director has made no decisions due to the limited amount of information that was given. He next asked the County Attorney what authority the commissioners had, due to the number of negative and mixed findings they had made. Ms. Mauriello stated the Board could approve, approve with conditions, or disapprove based upon the standards set forth. She then read what the standards were according to the Land Use Regulations. Chairrrlan Stone surtunarized to say that the Commissioners could make conditions that could make conditions to bring the negative or mixed findings into positive ones. Comtnissioner Menconi didn't think he could turn those negative or mixed findings into positive ones through any added conditions. Commissioner Gallagher concurred with Comtnissioner Menconi. He doesn't think that this is the right site and doesn't think there are any conditions that could make the findingS positive. Chairrrlan Stone concurred with the other Comtnissioners' statements. Commissioner Gallagher moved to deny File No. ZS-OOI13, Hobbes Processing Plant. Comrhissioner Menconi seconded the motion. The vote was declared unanimous. Other Commissioner Menconi stated he would be going to the Northwest Council of Governments Board meetifig to make a grant presentation and was looking for <iirection from the Board. Rebecca Leonard spoke to the Board about four possible grant proposals. First; she thought they could use the money for Comtnunity Vis. support for the Wolcott profiling they will do in 2005. Next, they could use it for softWare to help out the Profile section of the county website. The third suggestion for the grant would be for a workshop for new Planning Commissioners. Finally, they could uSe the money for a Transfer Development Rights program. Commissioner Gallagher liked using the grant for the TDR program. Comtnissioner Menconi asked Chairman Stone asked if counties had made more than one grant request. Chairman Stone stated that each county only made one request. He stated that he had no preference and actually believes that Eagle County should withdraw from the Northwest Council of Govemment~ as the county is better served by CCI from a lobbying standpoint. He thinks something that benefits the communlty-at-Iarge would most likely get approved. Commissioner Menconi directed Ms. Leonard to pick one that would likely get approved. Ms. Leonard stated she would do so. Budget Discussion, Part II Jack Ii1gstad went over the revenues of the Budget. He stated that the Commissioners support the 3% Administrative Fee, the employee .contribution to the Health Insurance program, and the $1 million profit from Miller Ranch. Comtnissioner Gallagher feels that the Miller Ranch "windfall" should go into capital, not operations, of the General Fund. Mr. Ingstad agreed with Commissioner Gallagher, but stated that the money was needed to balance the General Fund. 5% sales tax revenue increase is anticipated, but they are currently running 10-12% above last year's actual numbers. Those numbers have not been readjusted, either, so they will show up after the audit. He feels the economy has recovered enough to where they could bump up the sales tax revenue projections. Mr. Roeper feels the bump up would add about $600,000 in revenue. Chairman Stone asked Mr. Ingstad what the historical increase in sales tax revenue was. Mr. Ingstad stated that during growth periods, it was running IS-20% ahead of the previous year's actuals. Chairman Stone asked what impact Wal-Mart and Home Depot had on sales tax revenues. Mr. Ingstad didn't think the impact was as big as others think it is. He believes there is general growth in the economy. 12/712004 15 Mr. Roeper believed that there was a significant increase that could be attributable to the box stores. Chairman Stone recommended a 7% increase in sales tax revenue. Commissioner Menconi stated he was more concerned where the revenue would go. He would like to see the revenue put into the excess of the General Fund Reserve. He would like to see a 10% increase. Mr. Ingstad stated that by law 35% has to go to the Capital Funds, 15% is returned to the towns, and the rest could go into the General Fund Reserves. He stated the Y2-cent sales tax goes to ECO. C01Il1Ilissioner Gallagher would like to see the 10% increase, also, and would like to see the excess put into the General Fund Reserve, as well. Chairman Stone asked what the net difference would be with a 10% instead of 5% increase in reVenue. Mr. Roeper believed the impact to the General Fund would be around $400,000. Chairman Stone then asked about the mill levy. Mr. Ingstad stated he wants to leave it the same, and the other Commissioners agreed. Mr. Ingstad said that building permits were running heavy this year, but doesn't think it will be as busy next year. Keith Montag of Community Development thought that the projected amount for 2004 would be appropriate for 2005, as they don't anticipate any big building projects coming in. He believes they are being conservative, hut they could add $200,000 if they wanted to be aggressive. Commissioner Gallagher and Stone were comfortable with leaving the figures the same for 2005, while Commissioner Menconi didn't mind Mr. Montag adding the $200,000. Chairfuan Stone asked if the Daycare/Community Center at Miller Ranch was to be a Capital Expenditure. Mr. Ingstad stated that the Capital Fund would be replenished as the money is collected. The impact on the . Capital fund is temporary. He doesn't think the money has been put in as revenue for the 2005 Budget. He then talked about expenditures. He stated that they allowed for 2.6% growth for each department in operations and the departments met that requirement. COinmissioner Menconi was comfortable with that percentage. COfiunissioner Gallagher believed that number should be brought down in order to help balance. Mr. Ingstad said it is dependent upon the size of the department/office. Some will be impacted more than others if the 2.6% is reduced. He believes that they need to start re-investing in the County and consider adding new personneL He finds the 2.6% was reasonable and felt the department heads were very good about meeting that limit. Cd1I11l1issioner Gallagher feels that most departments are maxxed out in their productivity. He wonders if a higher priority should be given to staffing needs with respect to the 2.6% increase, rather than other items. Chairman Stone agrees with the 2.6% increase as a starting point. Mr. Ingstad stated that 2.6% for staffing would not lead to many additional people being hired, as $200,000 doesn't cover much. For the merit raise pool, he believes that 3% should be kept in reserve, as that tended to be the average amount of merit raises. He then spoke about how the system works and how average workers don't get raises, only exceptional employees. He believes that the system should be reworked. Co1I11l1issioner Gallagher concurred with Mr. Ingstad's statements. Coinmissioner Menconi asked Mr. Ingstad to clarify the Merit Raise Pool. Mr. Ingstadstated they budget at 3%, which is historical, as not all employees get the 4% raise. Chairfuan Stone stated that the Merit Raise Pool is a stand-alone system. Mr. Ingstad reported that the market study for employees had not been completed, so no money has been budgeted as such. Carla Budd of Human Resources stated there were 28 requests for additional staff, 7 part-time and 21 full- time. The c01Il1Ilittee came up with the initial recommendation of a .6 FTE for the Minturn Senior Site Coordinator. After this there were two additional requests. They initially looked at the Clerk & Recorder position and felt it was too premature to act on it, as that department had not been fully staffed. After the election, the committee now feels it should be funded. With the Health and Human Services position, the Critical Staffing felt it should be looked at a later date due to the large amount of unknowns. She then gave a list of new positions that were requested from the various departments. Commissioner Menconi asked the Sheriff which positions were still being proposed to the Commissioners. Sheriff Joe Hoy understood that once the critical staffing made its recommendation, all staffing requests were terminated. He stated that the sheriffs department is 50% short of where they should be staffed. He based the patrol numbers based on projected growth in the County population. Commissioner Menconi asked if any of the proposals were offset by grants. 121712004 16 Sheriff Hoy stated they were not. C01Il1Ilissioner Menconi asked if the Health and Human Services position was offset by outside funds. Ms. Budd stated that was the case, and the rest were not offset. Commissioner Menconi then asked about the Airport Seasonal position. Mr. Ingstad stated that the airport no longer needed it. C01Il1Ilissioner Menconi next asked about the 4-H intern and the two flaggers for Road and Bridge. Ms. Budd stated that the 4-H committee believes they can obtain a grant for that position. For the flaggers, she stated that Road and Bridge had given up those two positions previously and re-assigned those FTE's; therefore they were not needed. Commissioner Menconi asked about COl1)1llunity Development's request for an additional position. Mr. mgstad stated that COmll1unity Development was giving up an unfilled position and it was reflected in the 2005 budget. Mr. Montag stated that one of their priorities was customer service and the new position, Plan Checker, would help achieve that goal. This position would be at a higher level than the Ad Tech position. Commissioner Menconi asked about the .3 Ad Tech for the IT department. Mr. Irigstad didn't feel it was needed. Chairman Stone asked how much they have to spend with the change in Sales Tax Revenue from 5 to .10%. Mr. Ingstad stated that this should be revisited at the end, after c01Il1Ilunity input. C0111Ihissioner Menconi stated he was in favor of the .6 Minturn person, the Health and Human Services person, and the Clerk & Recorder position. The rest he is unsure about. Commissioner Gallagher stated he was also in favor of those positions. He was also in favor of supporting the sheriff based on their increased workload, not on the Federal %. Chaitrnan Stone stated that the Committee used Colorado staffing numbers, not federal numbers. He agreed with the other commissioners on the three proposed positions, and would like to see them added. Mr. Ingstad next talked about Capital account and stated that $3.4 million or so would be available. He listed what was already committed: Fire Suppression Vehicle and Berty Creek Child Facility. He would like to have the 1-70 interchange at Edwards moved to the Road and Bridge account. All three c01Il1Ilissioners concurred with that suggestion. Chairrrlan Stone wanted it relayed that they feel the Edwards Interchange is more important than the Airport Interchange. Corrlmissioner Menconi asked how that could be done that without moving the Airport Interchange into a different priority. Commissioner Gallagher agreed with C01Il1Ilissioner Menconi. He also is Worried about the reaction of COOT to this proposal. Mr. Ingstad next asked the C01Il1Ilissioners for feedback about the other expenditures. Mr. Kent Meyer then spoke to the Board. He spoke about airport service for the summer of 2005. He statedrthat this plan would increase the number of seats flying into the airport by 33,000. He has pledges from various businesses and ageI;lcies in the County and would like a pledge from Eagle County of $200,000 to continue this program. He believes that ECA T could generate an additional $270,000, based on a 50% load factor. Commissioner Menconi asked if this would expand the flights to Chicago with American Airlines. He asked what the ()ut~of-pocket cost for the Chicago flight would be. Mr. Meyer stated it could be $150,000, based on a worst-case scenario. Mr. Ingstad believes the nurnbers are correct. He stated they could only guarantee contracts with General Fund dollars, not ECAT or Airport funds. The money that comes to ECAT must be shared with the airlines, and the General Fund will not get the money directly. Commissioner Menconi stated that they had set aside $200,000, but had to pay $25,000 out-of-pocket. Mr. mgstad stated that only money spent was for marketing. He had inadvertently double budgeted, but they would be returned at the end of the year. They would recommend a carry forward from 2004, but not take it out of the 2005 budget. Chairman Stone asked which flights would be new and which would be carried over from last year. Mr. Meyer stated that the Chicago flight and the 2nd Denver flight would be new. Chairman Stone asked if they still needed to guarantee the United Airlines flights, since they had been successful. Mr. Ingstad wondered if the additional service would impact the existing, successful service. Mr. Meyer stated that if they were at a standstill, they would never grow. 12/7/2004 17 Chainnan Stone asked if the additional flights would result in a decrease in the numbers of the existing flights. Mr. Ii1gstad stated that the Chicago flight seems riskier than an additional Deriver flight. Mr. Meyer stated the Chicago flight would open up one-stop service to other Rust Belt markets. Commissioner Gallagher asked about the purpose of the $33,000. Mr. Meyer stated that the $530,000 was the total cost and $330,000 was the difference between the County's pledge and what the community raised. The $33,000 was for administration costs. Cortnnissioner Menconi asked about the various IT/Software recommendations: Data Recording project costing $80,000; Data Storage expansion costing $36,000, Flat Screen Monitor replacement costing $80,000, and Cortnnunity Development software costing $325,000. Mr. Ii1gstad stated the Fire Suppression Vehicle must be done, along with the Edwards Childcare facility. He recommends funding the Senior Center expansion and nothing else was recommended. He has removed other items and will try to accommodate them in supplemental budgets or through other funding. He would like additional direction from the Cortnnissioners. C()rtnnissioner Menconi asked about the IT request for $36,000 and whether Mr. Ii1gstad supported it. Mr. Ii1gstad stated he would like to place that item in the supplemental budget after the audit, and stated this was not a critical request. Cotnmissioner Menconi asked if the Contingent and Retirement Funds had been zeroed out. Mr. Roeper stated that was not the case; there were sill balances. Cortnnissioner Menconi next asked why the Contingent Fund had $300,000 in it for 2005. Mr. Roeper stated that it was there long before he was hired and it acts as an emergency fund. He believes it could be moved around. Cortnnissioner Menconi asked about the purpose of the 25% reserve for the Retirement Fund. Cortnnissioner Gallagher stated that it was to keep the County going for 3 months in case the world fell apart. Cotnmissioner Menconi believed that retirement revenue comes in and is placed in a separate account with an outside agency. Chainnan StOne stated that the County still needs to fund its fair share. Continissioner Mencohi stated that he had never seen a Retirement Reserve account in any other county. He next asked about the Conservation Trust and asked what it was. Mr.R6epet stated it came from the lottery proceeds and there was no. reserve. Cortnnissioner Menconi then wanted information about the Ii1surance Reserve andthe Housing Reserve. Mr. Roeper stated it would be $762,000 for Ii1surance and $1.4 million for Housing, but it would not be cash, but in receivables. The Open Space Fund has $849,000, and there is no reserve in the Open Space Fund. Mr. Ii1gstad indicated that the Childcare facility should be funded for next year, and the Senior Center expansion has been approved, also. Chairman Stone would like to see additional discussion to fine tune the number. Helen Migchelbrihk stated that the entire budget was for $380,000. $308,000 was the original number before the office expansion. She thinks the $380,000 will not be needed in its entirety. Commissioner Menconi mentioned that the costs keep escalating with the Senior Center, but he supports it. Cortnnissioner Gallagher asked if staff could revisit the 30% increase in size to see if the ability exists to make it larger, understanding the restrictions that currently exist. Ms. Migchelbrink Stated that they would. Mr.Ii1gstad continued to say that he felt the commissioners were in favor of $50,000 for the Eagle Pavilion. He also asked about remodeling the El Jebel Tree Farm buildings for the Senior Center rather than rebuilding the Basalt location. He would like to see it in next year's budget. Commissioner Menconi asked if everyone agreed on the Sheriff vehicle. Mr. Ii1gstad concurred. Commissioner Menconi stated his interest in funding the Gypsum Rec. Center for $500,000 for 2005. Chairman Stone believes there are other higher priorities for this, as Gypsum stated they could build it without help from the County. Mr. Ii1gstad stated that the commissioners would consider the request for the Vail Fire Department if it were to be started in 2005. Chairman Stone confirmed that the earliest money would be needed would be in the fall. He liked the idea of $250,000 in 2005 and $250,000 in 2006. He then asked if the money in the Budget would be pre- or post-audit. 12/7/2004 18 Mr. Ingstad stated that these figures didn't reflect the audit. Commissioner Menconi stated he also supported the $250,000 in each year, or more, if it was to be fast- tracked by the Town of Vail. He would like to help support the Gypsum Rec. Center, as there has not been a lot of County funds contributed to down valley communities, like Gypsum. .. Mr. Ingstad talked about the request from the Town of Basalt for $100,000 for the traffic light at Hwy. 82 and Willits Lane. Ms. Migchelbrink spoke about this and stated that monies would be going to Basalt from the Willits Bend Project, if it were to be approved. She didn't think county money would be needed. Mr. Ingstadnex.t asked about the Soccer Club's request for office space on the 2nd Floor at Miller Ranch. Chairman Stone believed that two offices would be needed by the various associations to run the complex. Corrltnissioner Menconi agreed with those statements. He did not agree with the Soccer Club's request right now because he wants to finish the office space first, and then put out bids for non~profits, as was the commissioners' original intent. Chairman Stone tended to agree with Commissioner Menconi's statements. Mr. Roeper asked about the $1.5 Million for the Child Care it is now down to $1.2 Million. Mr. Ingstad believed that $1.2 million was correct, giving a total of $1.8 million left to allocate. He then talked about the Exhibit Bam at the Fairgrounds. Commissioner Gallagher expressed his support for the Fairgrounds project, but would like to see another estimation of costs. Commissioner Menconi went over a PowerPoint presentation of his desires about where to spend the Capital Expenditures money. He stated that he has a different vision for the Fairgrounds project, as he was unsure of the water costs, and he didn't even know what the design was. He liked the concept but was unable to give a c01Il1Ilitment at this time. C01Il1Ilissioner Gallagher stated that the $1.8 million did include water. He also would like to see rough figures for conversion ofthe Tree Farm facility in EI Jebel. Commissioner Menconi asked what was spent in 2004 for Capital projects. Mr. Roeper stated that the entire budget Was spent, but there were also more appropriations that were spent. Commissioner Menconi next asked the commissioners for their opinion on ADA compliance. Mr. Ingstad stated that needed to be done, but he would like wait for the return of Mr. Cunningham to get his input. It would probably be best suited for a supplemental budge, in his opinion. Chairman Stone spoke about the Avon Shuttle and asked if that was part ofECO's Budget. Mr. Ingstild concurred, but stated that it was a County Budget item, also. Mr. Roeper stated it was part ofECO's proposed budget and the budget was in balance. Mr. Ingstad stated that in three years, ECO will have some budget issues, as there will probably be a huge reduction in the amount of federal dollars available. Commissioner Gallagher concurred with Mr. Ingstad, but thought it might be longer than three years down the line. He recommended that the Commissioners review the future of ECO and require that Capital Replacement Funds to be set aside for future use. Chairman Stone.stated he had no opinions on the ECO Avon Shuttle, but would deferthe other two corrltnissioners' support of it. Mr. Ingstad went over the various membership fees with the Commissioners, next. He stated that fees for Eagle Valley Chamber for $25,000 and Vail Valley Chamber for $25,000 may want to be putinto an account designated for specific chamber projects, rather than membership. Chairman Stone agreed with that concept. He stated that there were additional requests by these chambers totaling about $60,000 each. \ Mr. Ingstad asked if it would be better to create an unallocated line item and decide how to allocate on a request-by-request basis. Chairman Stone concurred. Commissioner Menconi would like to see as much money as possible put into unallocated funds, so they could spend as they saw fit, similar to Chairman Stone's comments. He showed via PowerPoint where various monies were spent by the Board. He then listed what his spending desires were. He would be willing to approve a budget of$1.8 million in an unallocated fashion. Chairman Stone stated he would like to make some commitments for next year. He asked Commissioner lenconi about the $137,000 budget cut. 12/7/2004 19 "" Commissioner Menconi stated that was done so the Board could find additional monies for General Fund expenditures. Mr. Ii1gstad stated that $137,000 had been budgeted already along with 3590. He believes that enough money exists for the Board to do what it wants with the other community requests. He then listed what the community requests were, starting with those that were already budgeted. He nientioned the Vail Valley Chamber and Tourism Bureau ($25,000) and the Eagle Valley Chamber and Tourism Bureau ($25,000). He asked if the Board wanted to hold off on those and wait for specific projects. COIhrrlissioner Gallagher concurred. Mr. Ii1gstad stated that $35,000 was earmarked for the Eagle River Youth Coalition. Commissioner Menconi had no feelings specifically, as he had already given his input to this portion of the budget hearing. Chairman Stone'gave his support. Mr. Ii1gstad then listed the following agencies: Catholic Charities for $25,000, Roaring Fork Conservancy for $2,500,Rural Resort dues of$7,000, Northwest COG for $52,775, and QQ for $21,500. Chairman Stone was in favor of Catholic Charities, not Roaring Fork, and asked that the other money be put into an appropriated unallocated amount for the new Board to decide upon. Commissioner Gallagher stated he was in favor of Rural Resort as it benefits the County. He was worried about leaving the budget in very general terms, rather than commit specific funds. Chairman Stone then stated that he would support the other three programs for one more year. Mr. Ingstad mentioned the Board approved Project Graduation, and stated that Bravo! asked for $25,000. CoIhrrlissioner Gallagher was interested in giving $15,000 and Chairman Stone concurred. Mr. Ingstad then listed Eagle River Ride for $5,000, 4th of July Avon for $6,000, Eagle Park Reservoir, 4th of July Eagle for $15,000, and Wild West Days $800. Both Commissioner Gallagher and Chairman Stone agreed to fund these. The col11tnissioners decided not to allocate funds to the Vail Symposium. Commissioner Gallagher wanted to reject the requests of Vail Valley Chamber and Tourism Bureau and Vail Chamber and Business Association. He would agree to $10,000 for Turn It Up! and no money for events and communication. Chairma.n Stone concurred. Mr. Ingstadthenpresented the Eagle Valley Alliance for Sustainability for $30,000 from the Landfill Fund. Commissioner Gallagher recOIhrrlended $20,000 for the next year and $10,000 for the year after. Chairman Stone concurred. CoIhrrlissioner Menconi asked where the funds for these items were coming from, especially if it goes beyond the original $137,000 set aside. Mr. Ingstad replied that they usually come from the excess of the General Fund or they take it from the Reserves or 3590 depending upon how much is needed. He then stated that there was enough money already budgeted to cover the proposals. Chairman Stone then discussed the Airport Information Services booth that was brought up by Tim Cochran during the morning session. Kaye Ferry spoke to the Board about this. She stated that she had spoken with Chris Anderson, Airport Manager, aboufyarious items and believed that she would be able to put some figures together by the weekend. Chairrha" Stone stated that he supported this proposal in general terms. Ms. Ferry tated that Tim Cochran would be the lead person of this proposal. Commissio er Gallagher asked if the Board could lease the counter space to the coalition for $1 per year or were they obligated 0 charge full price. Chairman S one believed that it had to be Fair Market Value. Commission r Menconi asked about the possibility of hiring a part-time county employee that could work in the capacity desi by the chamber coalition. Chairman Stone agreed and believed that the County Ambassador was not fully utilized. Ms. Ferry believed that there will be a lot of cross-training among the various chambers, but doesn't think that there can be a single person that can truly learn all the different facets of information. That is why they should staff it themselves. Chairman Stone then brought up the Air Services Agreement. He would rather maximize the current flights' potential before adding new flights. He then asked Mr. Ii1gstad how the agreement with American Airlines was settled. 12/7/2004 20 Mr. Ii1gstad stated that American decided that the County did not owe anything. He believed that both American and United would cdntinue with the program next year. He then asked if the Board was comfortable with carrying over the $350,000 that wasn't spent this year. Commissidner Gallagher asked that the County Administrator carry out the negotiations with the airlines. He believes that the County should run the airport and the community's business people should be doing the marketing. Mr. Ii1gstad was concerned about the Community's reaction to the marketing last year, as the community wasn't excited about it because they had no risk. Cdmmissioner Menconi stated that there was excitement two years ago when both the Community and Cdurtty had anintetest in it. Mr. Ii1gstad asked if the cOm1Ilunity was going to do the marketing, or were they just going to acquire an airline. Deborah Churchill, Marketing Manager, understood that the dollars committed by the community were geared towards acquiring the flight, and they will continue their marketing and perhaps even increase it. Commissioner_Menconi stated that he doesn't see a commitment to a flight program from the County other than the setting aside of some funds. Chairman Stone stated they have committed to carry forward $350,000 from the two existing flights. Mr. Ii1gstad stated that he believes, in two years, Vail Resorts is going to try to get the community to guarantee the winter flights, rather than do it themselves. He doesn't think the County should get involved in that. Mr. Roeper corrected a couple of iticoITect figures he had previously given Commissioner Menconi. He stated that the correct balance in the Retirement Fund at the end of 2004 will be $270,000 and the balance of the Insurance Fund will be $78,000. These figures will be projected to be the same at the end of2005. Chairman Stone asked that a copy of what was discussed be given to the Commissioners prior to the meeting on December 14th. Mr. Ii1gstad stated that would be accomplished. Cle.rk to the B~.ard Lro~'\\~~\ . . .. ~.fJJJj. \ " 12/7/2004 21