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HomeMy WebLinkAboutMinutes 02/17/04 PUBLIC HEARING FEBRUARY 17, 2004 Present: Tom Stone Am Menconi Michael Gallagher Jack Ingstad Diane Mauriello Earlene Roach Chairman Commissioner Commissioner County Administrator County Attorney Deputy Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Executive Session Chairman Stone stated the first matter before the Board was an Executive Session. Commissioner Menconi moved the Board go into Executive Session for the purpose of receiving legal advice on specific legal questions on Mountain Glen Apartments and for the purpose of receiving legal advice and discussing negotiations concerning annexation issues and water matters -with the Town of Gypsum which are appropriate topics for discussion pursuant to CRS. 24-6-402(4) (b) and (e), CRS. Commissioner Gallagher seconded the motion. The vote was declared unanimous. At the end of the discussion Commissioner Menconi moved to adjourn from Executive Session and reconvene into the regular meeting. Commission Gallagher seconded the motion. The vote was declared unanimous. State of the County Address Chairman Stone welcomed everyone to the meeting. Commissioner Gallagher stated he looks forward to this day. Today we are continuing a great tradition. Weare highlighting our county's accomplishments during the previous year and providing this board's "annual report" to the citizens and employees of Eagle County. We also have the honor of recognizing some of the special and dedicated individuals who make up our team of Eagle county employees. Before we begin, I want to take a minute to recognize my fellow Commissioners; Tom Stone and Am Menconi. As you know, Am and Tom and I together make up your Board of County Commissioners. I know I speak for both of them when I say thank you for allowing us to represent you. It is truly an honor. Commissioner Gallagher stated he also wanted to say thank you to the other elected officials in the County Team, Joyce Mack, Eagle County Assessor, Teak Simonton, Clerk & Recorder, Kara Bettis, Eagle County Coroner, Karen Sheaffer, Eagle County Treasurer & Public Trustee, Joe Roy, Eagle County Sheriff and Dan Corcoran, Eagle County Surveyor. These folks personify the idea of a citizen government. They came forward and offered their time and talent for the good of the people as they ran for public office. We will hear from a few of them a little bit later in the program. As each year begins, we all reflect on the last 365 days and we make commitments on how we can and will do things differently and better the next year. With each year, it is hard to imagine that we can get any better but we do! And we did! I'm proud to report to you, that the state of the county is good and that Eagle County continues to improve because of you - each one of you. 1 02-17-04 The core of any strong government is its financial state. We are particularly grateful to our Budget Officer who heard our priorities and then, along with the elected officials and department heads, developed the 2004 budget and presented it for our approval. I happily report to you today that we continue to build a strong reserve sufficient to weather any financial storm that may come. All the while, we continue to support capital improvements, we have maintained a bond rating of "A" for a second straight year and for a fifth year in a row, we received the National Government Finance Officer's Award for Excellence. We have experienced a tremendous rate of growth in the past 15-20 years. In response to our rapid growth and the changing complexity of our population, we are continually seeking to make Eagle County the community of choice. One of our chief responsibilities is to plan and be prepared for this growth. It requires an up-to-date Master Plan that reflects the wisdom and desires of the community. I am pleased to report that the Planning Commissions and Members of our Community Development department began updating our county Master Plan in 2003 and they will continue through to completion this year. And, in response to the voters approving the Open Space tax, community development also began the process of planning and staffing the new open space program and advisory committee. A major sector of our growth is our number of senior citizens. We have assumed the management ofthe Golden Eagle Apartments with the management costs fully reimbursed and we are looking at ways to improve and expand our service to this fast-growing portion of our residents. Throughout 2003, Miller Ranch continued to expand in a number of ways. Our Housing and Legal departments have been up to their elbows in work as the houses go up. Nearly 40 families have moved into new homes in '03 and we have an additional 55 under construction today. Our Facilities Management department has also been spread thin but has resourcefully overseen the development of the Freedom Park facilities and amenities. The new and needed Soccer fields were built and used and we began construction of the pond. And on the new WECMRD ball fields, the Partnership for Education facilitated the development of the CMC campus. And finally, through our Engineering department as our first successful attempt at a blue light special we opened the Miller Ranch Road Bridge to traffic. This completes a $4 million project to provide a new transportation route for Miller Ranch, Berry Creek and the greater Edwards area. We all recognize that communication is most important in government by the people to stay alive and healthy. Over the last year, our IT department has developed new ways to improve our communications with the citizens of Eagle County via the Internet. We now can find on our web site: building permits data and forms, an Eagle County indicator/profile report and new public records access. And coming this year, the GIS department will be adding mapping capabilities to the internet and intranet. This will include the completed five year project of flood plain mapping of the Eagle River. One ofthe greatest compliments anyone can receive is to be recognized by your peers for a job well done. Last year five Eagle County departments received a National Associates of Counties (NACo) Award for projects they designed, implemented or managed. They are: Engineering for Miller Ranch Road: A Community Partnership Animal Control for Animal Control Management in a No Kill Shelter Innovation & Technology for State of the County: A Celebration of People & Events in Eagle County Marketing for Colorado Powder ASAP. . .I Promise Community Development for Eagle County, Colorado Profile And through our Health and Human Services department, three volunteers were recognized by the Governor's office for their efforts, dedication and participation in our Retired Senior Volunteer Program (RSVP). 2 02-17-04 We have many areas within the county that continue to grow and prosper. One is the Airport. All through 2003, we celebrated a number of successes: the remaining four commercial carriers have committed to three-year lease agreements and US Airways began non-stop service this winter from Charlotte and Philadelphia. The Fly-Vail-Summer initiative which brought 757s, non-stop from Dallas last summer was a huge success! So much so that we will continue it this summer and even expand the service by a few weeks. We began and completed construction on the new state-of-the art air traffic control tower and we designed and began construction on a new taxiway project which includes pavement rehabilitation and new lighting. Both of these - the tower and the taxiway - will provide better efficiency and safety for everyone using our airport. On the near horizon, hopefully this year, a new Instrument Landing System (ILS) and soon, the long awaited radar will join the extensive list of improvements we have brought to our airport and economy. On more down-to-earth transportation, our ECO Transit system was another bright spot during 2003. ECO recorded our highest ever customer service ratings. These were evaluated on items such as overall satisfaction, on-time service, bus cleanliness, and ride comfort and driver safety. 2004 100ks to be even brighter with increased service for our residents and the introduction of "electronic fare boxes" on all routes. The Trails planner and Trails committee at ECO continue to develop the planned trail system with the completion of the mile stretch ofthe Avon-to-Dowd trail. They also got a good start on one of the most difficult sections of trail along the river, highway and railroad tracks in the Dowd Junction area. Living in the state we do, and living in the county we do, we have a great understanding of how important our natural resources are and most importantly, we understand the need to preserve them. Last year, our county celebrated another Earth Awareness Week and Earth Day poster contestJor Eagle County fourth graders. And as in years past, it was a huge success - an event we look forward to each year. In another effort to preserve our natural resources, we approved the addition of a new employee to manage the county's "Pirewise" wildfire program and regulations. Firewise, along with our Emergency Management department, provides prevention and protection practices to our citizens related to man-made or natural emergency situations. In a few minutes, as promised, we are going to recognize some of our special employees.. .those who are celebrating significant anniversaries of their membership in the Eagle County team. This team is our greatest asset. In all that the county owns - all of our real estate and all of our equipment - it would all be useless without these employees, and all of you, their co-workers Your commissioners are well aware of your professional and personal dedication to your public trust and to the service of our citizens. Each year we continue to evaluate and explore ways in which we can make Eagle County Government the employer of choice. In this year's budget process, we made commitments to our employees. We said that the county would absorb the 1.5 million increases in health benefit costs. We approved the continuation of the 3% merit pool. We continued the Employee Incentive Program and we worked out a deal with Colorado Mountain College to provide certain tuition-free courses to our employees. We also asked employees to volunteer for a health care task force. This task force will make recommendations on how to address the ever increasing costs of health care As you see we, and you, have accomplished a lot during 2003. Now we are off to an exciting and prosperous 2004. Let's sit back for a moment and take a 100k at YOUR successes in 2003. 3 02-17-04 A video was shown highlighting events for 2003 in Eagle County. Commissioner Menconi reflected on his time serving all of Eagle County. He stated it was an honor to see how hard working everyone is. It is amazing to understand what everyone one does to hold the community together. Today he wanted to stress his appreciation to all ofthe Eagle County staff. He spoke to all Elected Officials and Department Heads. He thanked everyone for their professionalism and wisdom. Chairman Stone stated it is wonderful to have the opportunity to represent Eagle County. He spoke to their wonderful staff. He mentioned the Riverview Apartments and the Golden Eagle Apartments that he had an opportunity to work on. He spoke of concerns of how certain things progress, i.e. natural resources and how those can be better handled. He closed hoping that Eagle County continues to have new people moving into the area with new ideas. He thanked everyone for the past year. Eagle County Service Awards The Board of County Commissioners gave out service awards for the following individuals: Chairman Stone stated the first award goes to Ellie Caryl, Trails Coordinator, for ten years of service. He stated Ellie was hired as a "Planner I" by Community Development in 1993. She soon advanced to the "Planner II" position after demonstrating her abilities as a Planner within the department. In 1997, Ellie continued to advance her career by becoming a "Senior Planner". Then, in 1998, she became the first "Alternate Modes Coordinator" for the newly established ECO Transit & Trails. Ellie's position was re-titled "Trails Coordinator" in 2000. Ellie is responsible for planning, construction and operation ofthe Eagle County Trails System. Ellie we thank you for your dedication and perseverance in this position to make Eagle County's Trail System one of the best planned and most enjoyable in the State of Colorado. Harry Taylor, Director of Regional Transportation, presented Ms. Caryl her award. Commissioner Gallagher the next award goes to Lupe Ontiveros for five years of service. He stated Lupe works every day to make certain that those in need have food, shelter, and medical care. She knows hundreds of families and seniors by their first names, remembers their situations, and quietly lets them know that their problems are taken seriously. Lupe is always on top of all the changes and developments in her programs and takes the time to share her knowledge with her co-workers. Kathleen Forinash, Director of Health & Human Services, presented Ms. Ontiveros with her award. Commissioner Menconi stated the next award goes to Isabel Sanchez. He stated Isabel's welcoming smile for clients and co-workers is a bright spot of each day. Working with families in need of child support, employers, and absent parents who need to understand the importance of helping their children requires skill and patience. Isabel is able to make sense out of situations that are often tangled and finds a way to bring people together. Kathleen Forinash presented Ms. Sanchez with her award. Chairman Stone presented a 10 year award to Arliss Sims. He stated Arliss is the smallest quarterback in the Department. For 10 years, she has put the "team" into "teamwork" in the child support enforcement division. Arliss has seen and mastered many changes over the past 10 years, and now coaches others in the mysteries of child support work. Arliss has received statewide recognition for excellence. If Arliss could only tell you the stories, you would be amazed. But, that's all confidential! Kathleen Forinash presented Ms. Sims with her award. 4 02-17-04 Commissioner Gallagher stated the next award goes to Pat McCollum for 25 years of service. He stated Pat McCollum is at the heart of Health & Human Services. She touches the lives of many in positive ways every day. Just a few comments from her colleagues: Pat has always been there for me. She has been a rock - a very nice rock. She listens. She cares. She's kind. She freely dispenses grace. I have always appreciated everything about her." "All I can say is WOW! My years here would have been much more difficult without her presence. Somehow, if there was a hysterical, irate, flaky, or just plain bizarre incident, they always found their way to Pat. I am forever in awe of her dedication. Congratulations Pat, please don't plan on leaving anytime soon." Pat greets me everyday with a 'Hello, how are you?' and really takes the time to listen. She shows concern, and that means a lot. It makes you appreciate your job that much more." "Working with Pat is a delight. Unless you pay attention, it is hard to decipher if she ever has a bad day." "Pat is patient and helpful. She gets results. I appreciate working with her." "I believe Pat welcomes each day not only as opportunity to do the work she is entrusted to do to the best of her ability, but to help others to do the same." Kathleen Forinash presented Ms. McCollum with her award. Commissioner Menconi presented Jordie Mann with a five year award. He stated Jordie initially joined the County working for the Sheriff's Office as a Detentions Officer and has been working as a Code Enforcement Officer for the last 2 years. Her exceptional people skills have allowed her to gain compliance from code violators in most cases without needing to involve the County in expensive litigation. She has been involved with helping the sheriff's office understand environmental crimes and coordinated the removal of dangerous chemicals from local school laboratories. Congratulations and thank you for five years of dedicated service! Ray Merry, Director of Environment Health, presented Ms. Mann with her award. Chairman Stone presented a five year award to Helen Lindow. He stated Helen has been part of the Airport Administrative team for five years. Since joining the staff, she has continually established herself as an integral part of the day-to-day operations that make the airport the success it is. From budget planning, to management of leases and contracts, she consistently steps in to assist with projects wherever she is needed. Recently, Helen accepted a position at the Clerk and Recorder's office as the Elections Coordinator. We want to extend our best wishes to her as she begins a new career with Teak, but want to also let her know she will be missed very much at the airport. Deborah Churchill, Marketing & Communications Manager, presented Ms. Lindow with her award. Commissioner Gallagher stated the next award goes to Chris Gunion for five years of service. He stated Chris is a dedicated and loyal Community Development employee who has been with the County Building Division for 5 years. Chris is extremely knowledgeable ofthe various building codes and is responsible for our plan review functions. Keith Montag, Director of Community Development, presented Mr. Gunion with his award. Commissioner Menconi stated the next award goes to John Piano for five years of service. He stated John is a dynamic and devoted Community Development employee who is responsible for the various Building Division functions in the El Jebel office and maintains a positive rapport with our customers in the Roaring Fork valley. His vast experience and knowledge is truly appreciated. Keith Montag presented Mr. Piano with his award. Chairman Stone stated the next award goes to Don Olsen for five years of service. He stated Don Olsen is not only a valuable member of the Senior Services Team; he is also an essential part of the lives of many of Eagle County's senior citizens. Don has demonstrated a caring attitude and an 5 02-17-04 unwavering desire to help others. His role in the organization goes far beyond van driver and has earned him the title Friend. Carla Budd, Director of Human Resources, presented Mr. Olsen with his award. Commissioner Gallagher stated the next award goes to Rich Cunningham for five years of service. He stated if you need something done on time and under budget, Rich Cunningham is your guy. Rich oversees all county facilities and maintenance. In the last couple of years he has headed up most of the county's major capital projects including Berry Creek recreation fields, the airport terminal expansion, the airport tower, and the Tree Farm recreation fields and community center. All while handling media requests for the Bryant hearing. Rich basically does it all. The County is fortunate to have such a talented director. Jack Ingstad, County Administrator, presented Mr. Cunningham his award. Commissioner Menconi stated the next award goes to John Staight for five years of service. He stated during the last five years, the GIS department has evolved to what it is today under John's leadership. The GIS department provides critical information and mapping for everybody from 911 responses to planning. Today we all wonder how we got along without his skills as his work has become so critical for us to do our jobs. And besides that John is the type of guy everyone likes. Jack Ingstad presented Mr. Staight with his award. Chairman Stone stated the next award goes to Deb Brown for five years of service. He stated Deb, through her hard work and dedication, has risen through the animal control department to become its top dog. Her leadership has allowed us to be named a no kill shelter. She has also strengthened our relationship with the humane society and the community at large. Deb is one special employee that makes a difference for not only our citizens but also their furry friends. Jack Ingstad presented Ms. Brown with her award. Commissioner Gallagher stated the next award goes to Jack Ingstad for ten years of service. He stated he would like to say thank you for keeping the County on the straight and narrow. Chairman Stone stated Mr. Ingstad has the toughest job in the County as he has to listen to three County Commissioners. He stated he does an excellent job with the County and the community. The budget would not be where it is today without his leadership. He stated they are very fortunate to have Mr. Ingstad. He stated one of his first jobs in the County was as a baggage handler for American Airlines. Commissioner Menconi thanked Mr. Ingstad for the professional image he has created for this County. He stated Mr. Ingstad is always reminding the Board about other department head and staff. Commissioner Menconi stated the next award goes to Paul Gregg for 10 years of service. He stated Paul is our dynamic chief mechanic of the County Facilities Management Department. He spearheads all HV AC systems, maintenance, repair and monitoring through the computerized control systems. Paul has for years gotten up at all hours of the night, weekends and holidays to keep things running smoothly. He also assists in any special projects he is asked to do. He takes a problem solving/troubleshooting approach to his work, which makes our buildings comfortable and quite problem free. Rich Cunningham, Director of Facilities Management, presented Mr. Gregg with his award. Chairman Stone stated the next award goes to Bill Baker for 15 years of service. He stated Bill Baker is the key master, (or is that master key?) He keeps the key system running along with maintaining all hardware and re-keying the County buildings through a computerized tracking system. Of course, that is not all. Bill is the County carpenter and can make just about anything out of wood. He keeps the Facilities Management parts and supplies inventory current, does troubleshooting on electrical and mechanical systems, and runs a mean broom on snow days! Rich Cunningham presented Mr. Baker with his award. 6 02-17-04 Commissioner Gallagher stated the next award goes to Gordon Adams for five years of service. He stated Gordon came to Eagle County from Squaw Creek Metro District. His current position is Assistant Road and Bridge Director. He oversees the Maintenance and Construction of roads. He spends most of his time on the road between the three districts that are established, making sure all projects are run as planned. Brad Higgins, Director of Road & Bridge, presented Mr. Adams with his award. Commissioner Menconi stated the next award goes to Eddie Velasquez for five years of service. He stated Ed brings a great deal of experience to the Eagle County Motor Pool Mechanic's staff where he is a Lead Mechanic. He can get your weed whacker running in top condition or super-charge your police cruiser. Ed seems to know a lot about everything when it comes to automotive issues and has therefore been a valuable part of the Eagle County Team for five years. Brad Higgins presented Mr. Velasquez with his award. Chairman Stone stated the next award goes to Jason Daubs for five years of service. He stated after spending one and a half years with the Eagle County Sheriffs Department, Jason joined the Landfill staff in 2000 as an Equipment Operator I. After becoming skilled operating many different types of heavy equipment and learning landfill protocol, he was promoted to Equipment Operator II. Jason has become a valuable member of the Landfill team. Brad Higgins presented Mr. Daubs with his award. Commissioner Gallagher stated the next award goes to Ron Johnson for 15 years of service. He stated Ron has seen and been through a lot of the change in Eagle County. He worked on the Eisenhower Tunnel, Glenwood Canyon and many other large projects in the area. He has been a very experienced heavy equipment operator for the Road and Bridge Department for 15 years and that experience helps out immensely on critical projects. Commissioner Menconi stated the next award goes to Rhonda Parker for 30 years of service. He stated what can you say, he did not think anyone could look so pretty for so long. It's pretty rare to keep an employee for thirty years! Rhonda has worked for many departments in Eagle County Government and therefore knows the system well. If you have a question about Eagle County, ask Rhonda! She now works for Road and Bridge and has been there for about four and a half years where she is an essential part of the department. Brad Higgins presented Ms. Parker with her award and stated he could not do it without her. Chairman Stone stated the next awards go to Jeff Huff for five years, John O'Sullivan for five years, Tim Comroe for ten years, Kim Andree for 20 years and Ken Wilson for 20 years. Sheriff Joe Hoy, stated all these recipients are on duty and could not be present at this ceremony. Commissioner Menconi stated the next award goes to BJ Rowe for five years of service. He stated BJ Rowe has been providing exceptional service to the residents of Eastern Eagle County for six years. She is the rock and foundation of our satellite office in Avon - providing thorough training and support for her team members and always insuring that the customer receives prompt and professional service with a great big smile and a sense of humor. Her staff adores her and the customers who take the time to provide feedback have nothing but accolades for her performance. We're honored to have BJ on our team and hope she stays around for many more years. Teak Simonton, Clerk & Recorder, presented Ms. Rowe with her award. Ms. Simonton stated 2003 was an interesting and busy year. The day to day business of registering vehicles, registering voters, administering liquor licenses and marriage licenses kept everyone busy. She stated the real star of the year was the recording department. This department, based on low interest rates, had a huge daily document count this past year. They went from an average of 145 documents per day to 180 per day in 2003. She commended her staff for keeping up with the increase. She stated there was some successes in 2003. Everyone pitches in. She stated they launched a 7 02-17-04 program to allow individuals to view documents on line. Customer service continues to be of importance. They identified best practices and her staff proudly wears name tags. In elections they had a successful odd year elections and the judges did an excellent job. They are hoping to add four new precincts to accommodate growth. Looking ahead to 2004, they are looking for approval from the Board of an outside firm to come in and scan all of the older recorded documents that will create more access area. This is a presidential election year which begins in April with the caucuses and the assembly will follow thereafter. The primary election is August 10, 2004 and the general election is November 2, 2004. Most of all she had heard that Eagle County was a great place to work. On behalf of the Clerks staff she would agree. She thanked all other offices for their support and teamwork. Chairman Stone stated the next award goes to Sophia Martinez for five years of service. He stated Sophia filled a void in our office as an interpreter for our Hispanic community. Sophia does an excellent job in helping people understand our tax system and the policies and procedures we must follow. Thank you Sophia, for ajob well done. We hope to see you here in five more years. Karen Sheaffer, Eagle County Treasurer, presented Ms. Martinez with her award. Commissioner Gallagher stated the next award goes to Rikki Vigil for five years of service. He stated Rikki came to work at Eagle County at a very young age. We have watched her grow and become proficient in her job. Rikki is a very valuable employee for the Public Trustee office. We hope to help her celebrate many more. Ms. Sheaffer presented Ms. Vigil with her award. Ms. Sheaffer thanked her department and stated if it were not for her employees she would not be here. She stated for the past seven years they have printed and mailed the tax notices in house. That job was contracted outside for a cost of $15,000.00 per year. In 2000 the Public Trustee Office processed 6,000 releases and 108 foreclosures, and in 2003 they processed 12,647 releases and 264 foreclosures. In 2003 they actually had excess funds for the first time. She stated the Public Trustees Office is not funded by tax dollars but rather by the services of that office. She thanked her employees for a job well done. Commissioner Menconi stated he would like to mention other departments that have not been mentioned as of yet, the Innovation and Technology Department, the Housing Department and the Senior Citizens. Joyce Mack, Eagle County Assessor, stated Jon Harrison, Appraisal Coordinator, has secured a General Certified Appraisal License, which is the highest you can hold. She stated they were down 42% in appeals and 38% down in the upper levels of appeals. She stated they also have Ruth Bergland who will go into her 26th year. She thanked her employees for all their hard work. She appreciates what her staff is doing and she is very proud of her staff. Chairman Stone mentioned Kara Bettis, County Coroner, and Dan Corcoran, County Surveyor, who could not be present today. He mentioned the CSU Extension Office. He stated of course, our Liquor Control Authority, Earlene Roach, keeps the County on the straight and narrow. He stated the County Attorney's Office does an excellent job and the Board will make sure they have job security for a 10ng time. He stated the staff is Diane Mauriello, WaIter Mathews, Bryan Treu and Debbie Faber. He asked everyone to join them for lunch. Consent Agenda Chairman Stone stated the next matter before the Board was the Consent Agenda as follows: A. Approval of Bill Paying for the Week of February 16, 2004, subject to review by the County Administrator B. Approval of Payroll for February 19, 2004, subject to review by the County Administrator 8 02-17-04 C. Approval ofthe Minutes ofthe Eagle Board of County Commissioners Meeting for February 3,2004 D. Memorandum of Understanding regarding Spare Radio System Computer Purchase between Holy Cross Energy and Eagle County E. First Amendment to Agreement for service and support of the Eagle County 800 MHz Smartzone Communications System between County of Eagle and Legacy Communications, Inc. F. Resolution 2004-017, approving and ratifying the Agreement for Service and Support of the Eagle County 800 MHz Smartzone Communications System between the County of Eagle and Legacy Communications, Inc. G. Resolution 2004-018, for Final Release of Collateral and Termination of the Warranty Period for Area A, On-Site and Lake Creek Village Drive for Brett Ranch PUD H. Agreement between Eagle County and Kato Counseling I. Agreement between Eagle County and White River Counseling Services J. Agreement between Eagle County and Catherine Zakoian K. Resolution 2004-019, Town of Vail Representation on the Eagle County Regional Transportation Authority Board of Directors L. Agreement for Professional Engineering Services M. Request for approval for the Chairman to sign the "Agreement Regarding Provision of Professional Services" between Visual Information, Inc. and Eagle County N. Resolution 2004-020, request for approval ofre-establishing the Election Precincts of Eagle County O. WasteWORKS Software License and Support and Upgrade Agreement. Chairman Stone as the Attorney's Office ifthere were any changes to the Consent Agenda. Diane Mauriello, County Attorney, stated that there are no amendments or additions to the consent agenda. Commissioner Gallagher moved to approve the Consent Agenda as presented. Commissioner Menconi seconded the motion. The vote was declared unanimous. Plat and Resolution Signing Chairman Stone stated there are no plats and resolutions for the Board's consideration. Resolution 2004-021, Adopting the Eagle County Open Space Evaluation Criteria Cliff Simonton, Planner, presented Resolution 2004-021, adopting the Eagle County Open Space Evaluation Criteria. Mr. Simonton advised the Board that Item 7 A regards the criteria for evaluation that will be used to evaluating land. This document represents a great deal of input from the committee. This document coincided with a steep learning curve. He commended the committee for their outstanding work to date. Various criteria processes were used. Throughout its work, references to Amendment IH were heavily considered. In addition to six factors there are other factors that would be considered when the Board considers an application. A weighting system is also proposed. This system is summarized on page 10. Ron Wolfe, Chairman of the Committee, stated the committee is a good group of people. This document is a work in progress. It does include best practices. This is a good workable document. They have received a great deal of comment. Chairman Stone stated they are on the right track. Chairman Stone asked for Public Comment. There was none. He closed Pubic Comment. 9 02-17-04 Commissioner Gallagher asked about urgent need. He stated they found themselves in urgent need concerning Bair Ranch. He stated he would like that urgent need does not raise its head in that manner. Mr. Simonton stated that situation was discussed at length. Urgent need is not that of a land owner. Urgency is coming from the applicant. The committee has recognized that is not a valid urgency. Mr. Wolfe stated in their operating procedure, staff can accept a conceptual application at any time, so there is no need for an applicant to wait until the last minute. The committee believes they can turn this around in a short period of time. Commissioner Menconi stated this is a great starting point. He stated anyone of these are weighted with relativity. He looks forward to the work that the advisory committee is about to do for this community. Chairman Stone referred to the memorandum dated February 12, 2003 and remembers talking about setting up a requirement that the Board will set a timeline for reviewing proj ects. Walter Mathews, Deputy County Attorney, stated the Board will set the time frame for when they receive applications from the Committee. It was advised by the Board that staff would work with Mr. Ingstad to come up with a time frame. Commissioner Gallagher stated it was to go along with the budgetary process. Chairman Stone stated there are dates for advertisement. He wondered whether it was a suggested time line or will there be a special schedule for this year or are they going with the July date. Jack Ingstad, County Administrator, stated they appropriated the revenues that they expect. They will be talking to staff about the funding process. Mr. Wolfe stated if they were to take it to one extreme and have one decision point that would be relative to a practical need to close on a property. The other is to take applications on a first come basis. He stated that will be a matter for the Board's decision. Chairman Stone stated it would be beneficial to have that discussion. Mr. Matthews suggested meeting with the Finance Department and then with the Board. Mr. Simonton stated they were directed to look at GOCO's cycle. Commissioner Menconi stated he would like to see the crystal ball. There are a number of items that come in with short notice as opposed to those that can be planned for. Commissioner Gallagher stated the original goal was to anticipate the budget process but he believes they can set a not later than date. Mr. Ingstad stated if the Board does not want to allocate all of those monies that come into the open space they would have to appropriate those funds in a supplemental budget request. The monies were all allocated this year to give the staff monies to work with. Chairman Stone asked if the Open Space Advisory Committee developed the document. Mr. Simonton stated it was developed through several meetings and it might be detrimental during this first year. This will be recognized by the Board as a standard. Chairman Stone stated notice needs be gotten out into the community as to the bylaws of this committee. The public must know how the committee will be accepting applications. Ron Wolfe stated he is hoping they can get the Vail Daily to do an article on the committee. He explained the application process for the Board. Chairman Stone stated he is trying to have this Board come to a conclusion as to the procedures, and what is an initial date they will begin making recommendations to the Board. The soonest he can foresee something happening is thirty days from Friday. He inquired as to when the Board could hear the first file. 10 02-17-04 Mr. Simonton stated they are seeing this as a two tiered process. Some applications will have merit and some will not. The time period before an acquisition gets to the Board could take a great deal oftime. There is one project that has been through the initial phase, but any new project will not come before the Board for some time. Chairman Stone stated the information is inclusive and thorough but he does not want it to be seen as a barrier. It is not prudent to say they did not check off the boxes so their application will not be considered. Mr. Wolfe stated anyone can put something before staff for consideration. There is nothing to will be onerous for an applicant. He stated Bair Ranch is hanging over everyone's heads. Mr. Matthews stated any application that comes through will be seen by the Board. Chairman Stone suggested they come up with an initial time line for this year. His concern is that they do not set a precedent on how files are reviewed. The West Avon project has been on the table for a lot longer than Bair Ranch. He believes the timeline will be longer than they anticipate. Commissioner Gallagher asked if they could direct staff to work out the timeline and present it to the Board at the next meeting. Commissioner Menconi moved to approve Resolution 2004-021, adopting the Eagle County Open Space Evaluation Criteria. These criteria are consistent with the language and ballot, Referendum IH, Resolution 2003-015 and applicable to Eagle County Master Plan documents and are similar to criteria to other mountain areas. Commissioner Gallagher seconded the motion. The vote was declared unanimous. Resolution 2004-022, Adopting Bylaws, Eagle County Citizens' Open Space Advisory Board Cliff Simonton presented Resolution 2004-022, adopting the Bylaws of the Eagle County Citizens Open Space Advisory Board. Commissioner Gallagher asked if they could state all proposals for open space acquisitions come before the Board. Mr. Matthews stated it is under section two of the Resolution. Commissioner Gallagher stated the most important task for the committee is to make a recommendation to the Board. He asked to add the phrase "concerning all proposals". Mr. Mathews concurred. Commissioner Gallagher asked to add "and recreation" in sub D of the same purpose. On page 5, second paragraph, fourth line, he suggested adding the word "next" before public. In section 10, Sub B, last line, add the words "acquisition and/or". He asked what is magic about 40 days. Mr. Matthews stated 40 days is what the Planning Commission has. Commissioner Gallagher asked about 48 hours versus 24 hours. Mr. Mathews stated he was trying to give the Board more time. Commissioner Gallagher moved to approve Resolution 2004-022, adopting the Bylaws for the Eagle County Citizens Open Space Advisory Board as amended. Commissioner Menconi seconded the motion. The vote was declared unanimous. Resolution 2004-023, First Supplementary Budget Mike Roeper, Finance Director, presented Resolution 2004-023, adopting a First Supplementary Budget and appropriation of anticipated revenues for Fiscal Year 2004, and authorizing the transfer of budgeted and appropriated monies between various spending accounts. He stated the total of this supplemental is $10,202,591.00. Of that amount, $7,024,661.00 is carrying forwards from the previous 11 02-17-04 year for projects that did not get completed. $2,185,000 is grant funded primarily for the instrument landing system. There are four additional items on page 10 for the Board to consider. Chairman Stone questioned where the additional $75,000 was that the Commissioners added during the morning session. Mr. Ingstad stated that needs to be added to the total. Mr. Roeper stated he received a late request from the Sheriffs Office to carry forward $4,110.00 for grant funded operating costs, and $513,000.00 for a snow broom at the Airport which has the potential to be AIP funded for $462,000. Mr. lngstad stated the numbers just came in on the broom and $7,500.00 was added today for a Health & Human Services grant. They have additional requests for FTE' s in various departments. New lights for the bridge at Miller Ranch, a plotter-copier for engineering and community development and additional funding for the west Nile program. Helen Migchelbrink, County Engineer, spoke to signs needed. The last sign was planned to be placed on a piece of property but after investigation staff found this property was in a hole and must be bermed before placement which will cost $16,000.00. Chairman Stone stated he would like the Board to consider the west Nile funds, the plotter and the berm. He stated the Sheriffs carry forward is a simple decision. He stated they do need more information on where the $51,000 would come from. He asked ifthere was money available. Mr. Roeper answered yes. Chairman Stone stated any new employee should go through the regular process. Commissioner Menconi stated he has no questions on the first part of the presentation. He is not in favor of the new lights at Miller Ranch Bridge. He stated he would like a work session on the additional employees. Mr. lngstad stated the AlP money is available for that funding but that is a decision for the Board. Mr. Roeper stated if that funding does not come through, that money would come from the Airport's fund balance which would put them $300,000 below the 25%. Mr. lngstad stated this is a critical piece of equipment. Commissioner Gallagher asked about expenditures Barry Smith, Community Development, stated those funds are a carry forward from unspent monies from last year from the HASMA T Association. Commissioner Gallagher stated he is in favor of the entire supplemental appropriations with the exception of the personnel. Commissioner Menconi asked about the recon project at the Landfill. Mr. lngstad stated those funds were going to be taken out ofthe Landfill fund. Mr. Roeper stated he believes it came out of capital improvements. Chairman Stone asked if the Board can approve an amendment for it to come out of the Landfill fund. Commissioner Menconi moved to approve Resolution 2004-023, adopting a First Supplementary Budget and appropriation of anticipated revenues for Fiscal Year 2004, and authorizing the transfer of budgeted and appropriated monies between various spending accounts, Miller Ranch Berm for $16,000.00, new plotter-copier for Engineering & Community Development, west Nile program of $25,000.00, sheriffs carry forward of$4,110.00, new sweeper at Airport at $513,000.00 but it is expected that $463,000.00 will be coming from the AlP funds, additions to the health and human service grants of $7,500.00 and the recon project at the Landfill of$35,000.00. Commissioner Gallagher seconded the motion. The vote was declared unanimous. 12 02-17-04 zs-ooon T-Mobile Jena Skinner-Markowitz, Planner, presented file number ZS-00072, T -Mobile. She stated this file was originally scheduled for hearings in March of 2002; however, was tabled indefinitely by the applicant prior to this file being heard by the Planning Commission or Board of County Commissioners. The applicant desires to construct, operate, and maintain a Low Power, two-carrier Telecommunications Facility on the Archdiocese of Denver property located next to St. Clare of Assisi, in Edwards. In lieu of the originally proposed 45' tall metal monopole (as was proposed prior to recent Planning Commission hearings), the request as approved by the Planning Commission proposes a 52' tall, faux "monopine" on which multiple cellular antennas will be placed. A small microwave panel (26"x 26") is to be located on the exterior ofthe "trunk". A concrete pad will sit at the base of the pole for both T-mobile and a co-locator's related equipment. All the equipment will be shielded from view by a vinyl dipped (brown) chain-link fence; the equipment will be painted the appropriate color to 'blend in' with the tree. The chronology ofthis application is as follows and as shown on staffreport: November 2000-In order to create seamless cellular coverage for wireless users from the airport to Vail, a Special Use Permit for a new Telecommunications facility is being proposed. October 200l-A Special Use Permit for a similar monopole was approved on the Trinity Baptist Church property near South Forty in Edwards, also necessary to provide seamless coverage through the valley. March 2002- This file was indefinitely tabled. December 2003- T -Mobile requests that this file be scheduled for hearings once again. January 7th, 2004- The Planning Commission requests that the Applicants table this file until February 4, 2004 to both accommodate discussions between the applicant and the Cordillera Property Owners Association, and to allow for the Applicant to review documents concerning the potential existence of a conservation easement on the subject Archdiocese property. February 4th. 2004-Planning Commission recommends approval ofthis file. The Planning Commission overall, had no issue with the proposed application as was presented at the second hearing. They had originally agreed with Cordillera's concern regarding the visual compatibility of the facility, and were pleased that the Cordillera Property Owners Association and the applicant had come to an agreement prior to hearing. One Planning Commission member, however, still felt that even with the mitigation of the facility, that the location was not suitable. The Planning Commission recommended approval of this proposal, with the addition of two more conditions, and a modification of condition no. 3. Referral responses are as shown on staff report and as follows: Colorado Geological Survey, memo dated January 18tt, 2002 The proposed site is located on a topographic bench west-southwest ofthe Church facilities. Geologic formations include Quaternary age Eagle River terrace gravel and slope colluvium deposits, Pennsylvanian bedrock formations. During the visit, no evidence of geologic hazards were noticed; suggestions that geologic investigation of site to determine effects of structure. Cordillera Property Owners Association, memo dated December 26th, 2003 It is our understanding that the antenna is the same as the previous submittal. The Boards maintain their opposition with its current configuration. Attached is the previous response. 13 02-17-04 As a supplement to the previous response from 2002; recent events involving land adjacent to the tower is as follows: The CPOA has recently purchased a significant portion of land associated with the Vail Christian High School project. This includes the North Bank of the Eagle River and the Bench Parcel above and to the south and west of the intersection of Squaw Creek Road and Hwy 6. These parcels were purchased with the intent of remaining open space and therefore preserving the visual integrity of the area, as identified in the EC Open Space Master Plan. The Cordillera community could be supportive of this project if and when visual accommodations are proposed and agreed upon. MEMO: February 2002: Thank you for allowing the CPOA to comment. At the outset we are disappointed that the applicant did not contact us during the planning stages; this may have resulted in a more favorable result. We have many concerns, unanswered questions and comments that result in opposition of the proposal as proposed. It appears that this application cannot be approved as the maximum height limitation for this zone district would be exceeded. The 45' high pole would require a Variance prior to action on the Special Use Permit. The referenced chart designates the maximum height as 40' for all uses other than residential. It further states that, "Stacks, vents, cooling towers, elevator structures and similar mechanical building appurtenances and spires, domes, cupolas, towers, antennas intended as an accessory use, and similar non-inhabitable building appurtenances may exceed the maximum height limitations of the underlying zone district by not more than thirty (30) percent." As submitted the pole cannot be considered an accessory use as there is no other use on the lot. These are several comments that justify our opposition of this use in this particular location: Visual quality: The EC Open Space PIan designates the Squaw Creek corridor as visually sensitive. The intrusive nature of this 45' pole and 900 square foot fenced in area is located in an area that cannot be adequately mitigated for visual impact. Location on the valley floor is inappropriate as if it was placed on a hillside it would decrease the need for additional height. As we understand it, by placing the pole on a hillside it would enhance reception to other towers, poles or dishes that are located on adjacent hilltops. New technology is occurring at such a rate that various, more suitable methods should be explored. Though the applicant has submitted a photo simulation, it is relative to the highway corridor, and not from other approaches. We feel that the impact of the proposal and visibility of the site will most likely be from squaw Creek road. With all do respect the Cordillera community has supplied a great deal of support to the St. Clare parish. Therefore, we suggest and request further discussion between the County, CPOA and the applicant be given further consideration. MEMO: January 27t\ 2004: I wanted to take this opportunity to follow up our conversation of yesterday, January 26th. In that conversation I shared with you two (2) concerns expressed by the CPOA Board following review of your plans and photo simulations dated 1/19/04. First, let me say that the Board appreciates your efforts and is generally more supportive ofthe most recent plan you have provided. One of their concerns with the new plan has to do with the number and size you are proposing to plant around the perimeter of the chain-link fence. 14 02-17-04 Your plans currently call for five (5) trees to act as a visual buffer. The Board is requesting that you increase the number of trees, to perhaps double or even triple that number, in order to provide more variety in tree heights. By increasing the number and mixing the heights, including the use of trees up to a height of 18 to 20 feet, the Board believes you will be better able to blend the installation in the surrounding area. A secondary request is that you add branches to the lower portion of the "tower tree", in effect lowering the lower branch limit of the "tower tree." The addition oflower branches, in conjunction with the increased number oftrees, would allow the installation to take on the appearance of a mini-forest and, would serve to mitigate the open sky shown between the bottom branches of the "tower tree" and the equipment associated with the site. You indicated the above requests would have an impact on project costs. No doubt, however, you must keep in mind the fact that the CPOA has, in recent weeks, expended in excess of$1.5 million for the specific purpose of purchasing undeveloped property in this area. As you know, the specific intent of these purchases was to create "open space," thereby preserving the "visual esthetics" of what Eagle County has defined as a "visually sensitive area." Given the commercial nature of the facility you are proposing certainly T-Mobile can and will be sensitive to these simple requests from the CPOA. Chris, thank you in advance for your efforts in responding to the Board's requests. The Board and I look forward to hearing from you prior to the upcoming review with the Planning Commission. Staff findings are as follows and as shown on staff report: Pursuant to Eagle County Land Use Regulations Section 5-250.B Standards for the review of a Special Use Permit: STANDARD: Section 5-250.B.l Consistent with Master Plan. The proposed Special Use shall be appropriate for its proposed location and be consistent with the purposes, goals, objectives and policies of the Master Plan and the FLUM of the Master Plan, including standards for building and structural intensities and densities, and intensities of use. THE MASTER PLAN MATRIX THAT FOLLOWS ANALYZES THE PROPOSAL AS SUBMITTED. EAGLE COUNTY MASTER PLAN Environmental Open Space/ Development Affordable Transportation Community FLUM Quality Recreation Housing Services Conformance X Country side Non Conformance Mixed Conformance Not X X X X X Applicable Countryside is the future land use designation for this area; the Eagle County Master Plan is silent regarding Telecommunication uses. EAGLE COUNTY OPEN SPACE PLAN Land Use Open Space Unique Char. Visual Development Hazards Wildlife Cooperation Provision Preservation Quality Patterns Conformance X X X X X Non Conformance Mixed 15 02-17-04 Coofonnanoe i Not Applicable x x The Eagle County Open Space Plan contains a mix of concerns and policies, used to guide development in Eagle County. Like most telecommunications facilities, this plan is silent regarding where to place wireless towers, poles and related equipment. According to the Open Space Master Plan, the area ofthe pole site is in compliance with recommended development as: it is not located in either a historic site or a site of unique characteristic; it is sited close to existing development; is proposed to be painted to blend in with surrounding landscapes, with landscaping placed alongside the perimeter fencing; it is not located on slopes of 40% or greater; and it is an asset to tourists as it helps in completing a seamless corridor of cellular coverage, without affecting ridgelines, or marring views from the 1-70 Corridor. EAGLE RIVER WATERSHED PLAN Water Water Quality Wildlife Recreation Land Use Quantity Conformance X Non Conformance Mixed Conformance Not X X X X Applicable The application site is situated within the watershed boundary. The site, however, is not directly adjacent to any water course, or collector area. Due to the nature of the equipment, this proposal is not anticipated to degrade the watershed. [+] FINDING: Consistent with Master Plan. The proposed Special Use Permit CAN be shown to be appropriate for its proposed location and be consistent with the purposes, goals, objectives and policies of the Master Plan and Master Plan FLUM, including standards for building and structural intensities and densities, and intensities of use. STANDARD: Section 5-250.B.2 Compatibility. The proposed Special Use shall be appropriate for its proposed location and compatible with the character of surrounding land uses. The church has worked with the applicant in choosing the proposed site, as there are potential plans to alter the church and the immediate vicinity thereof in the future; there have been discussions of building a rectory immediately to the north of the site. Telephone/power poles of similar height also exist within close proximity of the lease area, as well as a light pole located adjacent to St. Clare of Assisi. If the new rectory is built, it will be very difficult to see this pole from 1-70. This site also utilizes existing accesses, and will not require a substantial amount of site disturbance. The proposed encased monopole (antennas for two companies will be located inside the pole) will be painted to blend in with the surrounding landscape, with landscaping to be placed around the perimeter of the equipment enclosure. [+] FINDING: Compatibility. The proposed Special Use IS appropriate for its proposed location and IS compatible with the character of surrounding land uses. STANDARD: Section 5-250.B.3 Zone District Standards. The proposed Special Use shall comply with the standards of the zone district in which it is located and any standards applicable to the particular use, as identified in Section 3-310, Review Standards Aoolicable to Particular Residential, Af!ricultural and Resource Uses and Section 3-330, Review Standards Aoolicable to Particular Commercial and Industrial Uses. 16 02-17-04 The new Telecommunication Facility will be located in the Resource zone district. There are no specific standards for these types of uses found in Section 3-310. [+] FINDING: Zone District Standards. The proposed Special Use DOES comply with the standards of the zone district in which it is located and the standards applicable to the particular use, as identified in Section 3-310, Review Standards Applicable to Particular Residential, Agricultural and Resource Uses STANDARD: Section 5-250.B.4 Design Minimizes Adverse Impact The design of the proposed Special Use shall minimize adverse impacts, including visual impact of the proposed use on adjacent lands; furthermore, the proposed Special Use shall avoid significant adverse impact on surrounding lands regarding trash, traffic, service delivery, parking and loading, odors, noise, glare, and vibration, and shall not create a nuisance. The proposed monopole structure is designed to encase the antenna array minimizing the visual impacts of the structure. The pole shall be painted to blend in with the surrounding landscape, and shall not emit any odors, noise, glare or vibrations. [+] FINDING: Design Minimizes Adverse Impact. The design ofthe proposed Special Use DOES adequately minimize adverse impacts, including visual impact of the proposed use on adjacent lands; furthermore, while the proposed Special Use CAN avoid significant adverse impact on surrounding lands regarding trash, service delivery, parking and loading, odors, glare, and vibration, it CAN avoid adverse impact on surrounding lands regarding noise and traffic, and WILL NOT create a nUIsance. STANDARD: Section 5-250.B.5 Design Minimizes Environmental Impact. The proposed Special Use shall minimize environmental impacts and shall not cause significant deterioration of water and air resources, wildlife habitat, scenic resources, and other natural resources. The proposed Special Use is designed to minimize environmental impacts and will not cause significant deterioration of water, air, wildlife habitat, scenic or other natural resources. [+] FINDING: Design Minimizes Environmental Impact. The proposed Special Use WILL fully minimize environmental impacts, and will not cause significant deterioration of water and air resources, wildlife habitat, scenic, and other natural resources. STANDARD: Section 5-250.B. Impact on Public Facilities. The proposed Special Use shall be adequately served by public facilities and services, including roads, pedestrian paths, potable water and wastewater facilities, parks, schools, police andfire protection, and emergency medical services. The proposed facility is un-manned. Power and telephone are available. The existing road used to access the site is adequate. [+] FINDING: Impact on Public Facilities. The proposed Special Use IS adequately served by public facilities and services such as roads, pedestrian paths, potable water and waste water facilities, parks, schools, police and fire protection, and emergency medical services. STANDARD: Section 5-250.B.7 Site Development Standards. The proposed Special Use shall comply with the appropriate standards in Article 4, Site Development Standards. Article 4, Site Development Standards [+] Off-Street Parking and Loading Standards (Division 4-1) [+] Landscaping and Illumination Standards (Division 4-2) [+] Sign Regulations (Division 4-3). [ +] Wildlife Protection (Section 4-410) [+] Geologic Hazards (Section 4-420) [ +] Wildfire Protection (Section 4-430) [nla] Wood Burning Controls (Section 4-440) No wood burning devices are proposed. 17 02-17-04 [+] Ridgeline Protection (Section 4-450) [+] Environmental Impact Report (Section 4-460) An Environmental Impact Report was not necessary for this Special Use Permit. [ + ] Commercial and Industrial Performance Standards (Division 4-5) [+] Noise and Vibration (Section 4-520) [+] Smoke and Particulates (Section 4-530) Smoke and/or particulates in excess of the standards are not anticipated as a result of this development. [ +] Heat Glare Radiation and Electrical Interference (Section 4-540) There have been no complaints received concerning this finding. All Telecommunication facilities have to comply with FCC standards (the regulating authority). [+] Storage of Hazardous and Non-hazardous Materials (Section 4-550) [ +] Water Quality Standards (Section 4-560) [+] Roadway Standards (Section 4-620) No new roads will be created. [n/a] Sidewalk and Trail Standards (Section 4-630) [+ ] Irrigation System Standards (Section 4-640) [+] Drainage Standards (Section 4-650) [ +] Grading and Erosion Control Standards (Section 4-660) [ + ] Utility and Lighting Standards (Section 4-670) [+] Water Supply Standards (Section 4-680) [+] Sanitary Sewage Disposal Standards (Section 4-690) [n/a] Impact Fees and Land Dedication Standards (Division 4-7). Standards in this section do not apply. [+] FINDING: Site Development Standards. The proposed Special Use DOES fully comply with all applicable standards in Article 4, Site Development Standards. STANDARD: Section 5-250.B.8 Other Provisions. The proposed Special Use shall comply with all standards imposed on it by all other applicable provisions of these Land Use Regulations for use, layout, and general development characteristics. No other provisions ofthe Land Use Regulations are applicable to this proposal for a Special Use Permit. [+] FINDING: The proposed Special Use DOES comply with all standards imposed on it by all other applicable provisions of these Land Use Regulations for use, layout, and general development characteristics Chris Stryker, applicant, stated in 1997 a full digital network was launched. There is currently a gap in coverage in this area. The current services are limited to making calls. They have been working on this site for three years. The proposal is to install a 52 foot mono-pine, to hide the antenna in the branches. This site does meet the requirements. He showed slides of the area. Chairman Stone asked for public comment. There was none. He closed public comment. Commissioner Gallagher asked why not just plant a real tree. Mr. Stryker stated their equipment is too heavy for a real tree. He stated the antenna will be mounted to the exterior of the fake tree. Commissioner Gallagher expressed concern with condition number three, which takes control ofthis project out ofthe County and puts it in the Property Owners Association. He stated he would like that condition changed to approval by the Director of Community Development with input from the Property Owners Association. Commissioner Menconi asked why the Cordillera property owners would approve the color. 18 02-17-04 Ms. Skinner-Markowitz stated when the file came to the Planning Commission the Cordillera Property Owners Association was opposed to the proposed fake tree. She stated they wanted to make sure that this proposal fit with the current landscaping. Commissioner Menconi asked what amount of coverage they currently have in Eagle County. Mr. Stryker stated they are providing seamless coverage along 1-70 and the ski areas. Commissioner Menconi asked about other rural areas. Mr. Stryker stated they are currently constructing in Telluride. Commissioner Menconi asked about better coverage for cell phone use. Mr. Stryker stated they are over 50% covered. Commissioner Gallagher moved the Board of County Commissioners approve File No. ZS- 00072, T -Mobile, incorporating the staff findings, and with the following conditions: 1. Except as otherwise modified by this Permit, all material representations made by the Applicant in this application and in public meeting shall be adhered to and considered conditions of approval. 2. Applicant(s) (T -Mobile or co-locator) shall notify the Community Development Director when altering or modifying equipment on the Telecommunications Facility. Notification shall include both a written description and detailed plans showing equipment on the monopine, as well as any modifications to the equipment shelter. Any increase in the height of the monopine, or expansion of the equipment shelter(s), will necessitate a new Special Use Permit. 3. The perimeter of the lease area as proposed shall be landscaped to minimize visual impacts of the enclosure with not less than 10 trees between 6-12 feet in height. Further, the equipment on the stealth monopine shall be painted a suitable color to blend in with both the "tree" and the surrounding landscape. The color shall be approved by the Community Development Director with input from the Cordillera Property Owners Association. 4. Landscaping shall be maintained consistently for at least two years and periodically after that to ensure proper tree health and longevity. Any dead materials and/or trees shall be removed and/or replaced immediately upon discovery. 5. The facility shall be maintained to ensure that the monopine retains visual integrity (i.e. fallen branches shall be replaced, etc.). Commissioner Menconi seconded the motion. The vote was declared unanimous. AFP-00183 AFP-00184, AFP-00185 Village Townhomes @ Arrowhead Bob Narracci, Planning Manager, presented file numbers AFP-00183, AFP-00184, AFP-00185, Village Townhomes @ Arrowhead. He stated staff findings for all files are as follows and as shown on staff report: AFP-00185 I Amended Final Plat The sole purpose ofthe proposed amended condominium map is to add additional ski storage lockers and to re-designate ski storage and storage lockers. Pursuant to Section 5-290.G.2 of the Eagle County Land Use Regulations, the Community Development Director has considered the following in the review of the Amended Final Plat: a. Adjacent Property. The proposed amendment does not adversely affect adjacent property owners. Letters have been submitted indicating the approval of all adjacent home owners. All adjacent property owners have been duly noticed. b. Final Plat Consistency. The proposed amendment is not inconsistent with the intent of the Final Plat; c. Conformance with Final Plat Requirements. The proposed amendment conforms to the Final Plat requirements and other applicable regulations, policies and guidelines; 19 02-17-04 d. Improvements Agreement. An improvements agreement is not applicable; and e. Restrictive Plat Note Alteration. A restrictive plat note alteration is not applicable. AFP-00183 / Amended Final Plat. The sole purpose of the proposed amended condominium map is to add additional storage and ski storage units to building J. Pursuant to Section 5-290.G.2 of the Eagle County Land Use Regulations, the Community Development Director has considered the following in the review of the Amended Final Plat: a. Adjacent Property. The proposed amendment does not adversely affect adjacent property owners. Letters have been submitted indicating the approval of all adjacent home owners. All adjacent property owners have been duly noticed. b. Final Plat Consistency. The proposed amendment is not inconsistent with the intent of the Final Plat; c. Conformance with Final Plat Requirements. The proposed amendment conforms to the Final Plat requirements and other applicable regulations, policies and guidelines; d. Improvements Agreement. An improvements agreement is not applicable; and e. Restrictive Plat Note Alteration. A restrictive plat note alteration is not applicable. AFP-00184 / Amended Final Plat. The sole purpose of the proposed amended condominium map is to amend L.C.E. storage units and to add a garage unit. Pursuant to Section 5-290.G.2 of the Eagle County Land Use Regulations, the Community Development Director has considered the following in the review of the Amended Final Plat: a. Adjacent Property. The proposed amendment does not adversely affect adjacent property owners. Letters have been submitted indicating the approval of all adjacent home owners. All adjacent property owners have been duly noticed. b. Final Plat Consistency. The proposed amendment is not inconsistent with the intent of the Final Plat; c. Conformance with Final Plat Requirements. The proposed amendment conforms to the Final Plat requirements and other applicable regulations, policies and guidelines; d. Improvements Agreement. An improvements agreement is not applicable; and e. Restrictive Plat Note Alteration. A restrictive plat note alteration is not applicable. Chairman Stone asked for public comment. There was none. He closed public comment. Commissioner Menconi moved the Board approve File No. AFP- 00183, AFP-00184 and AFP- 00185, Village Townhomes at Arrowhead, and authorize the Chairman to sign the plat. Commissioner Gallagher seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until February 24,2004. "t~J;i;.s-~. 1P~ <iJ'..GJ.l: I o"/.~-...,.cb.# <::'1 . 1'\. ['", fi"\, t,... :: ". , \\'{, ,11.1 \'~ ,; ~-dol ~.\.\...!.'Jt:.'....~.~J.!fj'/.J.I.~.;' Att t. -, 'ill/ r- es " C'.;,---- .tii' I-:SO '" .'. ,,- Cler to the Bo rd"'.,'" c~ 20 02-17-04