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Home My WebLink AboutMinutes 10/07/03 PUBLIC HEARING OCTOBER 7,2003 Present: Michael Gallagher Arn Menconi Tom Stone Jack Ingstad Diane Mauriello Earlene Roach Chairman Commissioner Commissioner County Administrator County Attorney Deputy Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: GENERAL FUND 21ST CENTURY PHOTO SUPPLY 41MPRINT A & H GRAPHICS A 1 COLLECTION AGENCY A LA MODE INC AAA COLLECTORS ABBOTT LABORATORIES ABC LEGAL MESSENGERS ACE EQUIPMENT & SUPPLY AEGIS PROTECTION GROUP AFFORDABLE PORTABLE AILI FOSS ALICIA HOLDER ALL PRO FORMS INC ALLlANT FOOD SERVICE, INC ALPHA INTERACTIVE GROUP ALPINE COFFEE SERVICE,LLC ALPINE WASTE SERVICES AMADEO GONZALES AMERICAN JAIL ASSOCIATION AMERICAN TOWER CORP AMERICINN LODGE & SUITES ANN EGAN ANN LOPER ANN MUNCASTER ANN NELSON APEX SECURITY APOGEE COMPUTER SOLUTIONS ARTHUR AND PERLMUTTER ASCE BOOK ORDERS ASPEN BASE OPERA TON ASPEN CTR FOR WOMENS HL TH ASPEN PUBLISHERS INC ASPEN VALLEY HARLEY AT & TWIRELESS SERVICES AV TECH ELECTRONICS INC AVCARD AVON CENTER AT BEAVER CK AVON COMMERCIAL OWNERS B & H SPORTS BAILEY FUNERAL HOME BALCOMB AND GREEN BATTLE MTN HS SOCCER TEAM SUPPLIES SERVICE SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SUPPLIES SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SUPPLIES SUPPLIES SERVICE SUPPLIES REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE SERVICE REIMBURSEMENT SUPPLIES SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE 1 October 7, 2003 682.93 343.88 109.50 28.68 305.00 33.68 469.03 25.00 2,209.80 990.00 93.00 12.98 31.75 2,034.50 6,517.77 100.00 835.10 25.00 28.80 36.00 875.00 5,350.16 205.00 438.00 3.00 339.75 227.50 1,787.71 18.80 15.95 247.79 3,109.00 179.00 140.33 6,370.94 245.85 40.24 3,729.06 4,059.66 439.00 685.00 3,506.50 1,600.00 BEN GALLOWAY MD BEST WESTERN EAGLE LODGE BEVERLY KUNKEL BOB BARKER COMPANY BOB'S PLACE BONJOUR BAKERY BOREA BRAIWEAR BRENDA WRIGHT BROTHER~AUTOBODY CALOIA & HOUPT PC CAPITAL IMPROVEMENT FUND CARBONDALE SOCCER CATERINA GIBSON COW CENTRAL DISTRIBUTING CENTURYTEL CHADWICK, STEINKIRCHNER CHARLES B DARRAH CHARLIE COOPER CHEMATOX INC. CHRISTINE L MOTT CLINTON MEHL CO ASSESSORS ASSOCIATION CO DEPT PUBLIC HEALTH & COLLEEN WIRTH COLO SPRINGS POLICE DEPT COLORADO BIG COUNTRY RC&D COLORADO MOUNTAIN COLLEGE COLORADO MOUNTAIN NEWS COLORADO MUNICIPAL LEAGUE COLORADO WEST MENTAL HL TH COM-LINK CONCRETE ACCESSORIES CONSERVE A WATT LIGHTING CONTRACT PHARMACY SERVICE COpy PLUS CORPORATE EXPRESS CORPORATE EXPRESS IMAGING CRABTREES PHOTO WORKS CRESCENT ELECTRIC SUPPLY o CARNAHAN SIMMONS DAN SPARKMAN DAN STANEK DAVE MOTT DAVID CARTER DAVID GUINNEE, DVM DAY TIMERS INCORPORATED DEBBIE FABER DEEP ROCK WEST DELL INC DENNIS WILLEY DENVER CARDIOLOGY GROUP DESERT SNOW DIANA JOHNSON DIGITALANNO COMPANY DISTRICT ATTORNEYS OFFICE DONNA BARNES DOSIA LAEYENDECKER DOUBLETREE HOTEL SERVICE SERVICE REIMBURSEMENT SUPPLIES SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SUPPLIES SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SUPPLIES SUPPLIES SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE SUPPLIES REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE 2 October 7,2003 715.00 2,178.55 23.40 832.41 500.0( 29.2b 120.00 718.50 360.00 744.50 1,083.79 2,600.00 980.00 31.95 100.99 1,034.27 14,330.13 106.86 4.96 78.32 80.00 2,000.00 168.00 291.00 50.00 114.00 650.00 27.26 1,963.50 1,597.24 52.50 1,620.01 25.19 158.52 172.32 3,940.21 249.00 2,874.14 162.00 2,200.00 1,500.00 55.00 152.07 107.35 90.00 110.78 1,480.00 109.95 19.51 205.51 9,219.28 90.00 1,029.00 1,080.00 86.40 4,000.00 237,781.50 150.00 90.00 594.00 DYNAMAC CORPORATION EAGLE AMOCO EAGLE AUTO RECYCLING & EAGLE CARE MEDICAL CLINIC :AGLE COMPUTER SYSTEMS :AGLE COUNTY CONFISCATED EAGLE COUNTY HEALTH EAGLE COUNTY MOTOR POOL EAGLE EYE PHOTO EAGLE PHARMACY EAGLE VALLEY GLASS AND EAGLE VALLEY MEDICAL EAGLE VALLEY PRINTING EAGLE VALLEY TILE CARPET EARL GLENWRIGHT EARTHLlNK, INC. EATON SALES & SERVICE EDWARDS BUILDING CENTER EDW ARDS STATION LLC ELISA ACOSTA ELIZABETH BARGER ROSE ELLEN MATLOCK ELMO ALVIS EMC2 EMILIA GONZALEZ EMS COUNCIL ESI, ELEVATOR SERVICE,INC ESRI EVHS LINK CREW EXECUTIVE TOWERS INN EXTENSION PROGRAM FUND ":ABIAN RON SILVA FAMILY SUPPORT REGISTRY FELSBURG HOLT & ULLEVIG FIESTA'S CAFE FINELlNE FIRESIDE THIRIFT CO FIRKINS GARAGE DOORS FIRST BANKS FITZSIMMONS MOTOR COMPANY FOREMOST PROMOTIONS FORSYTHE SOLUTIONS FREDERIC LEE MARTENS G H DANIELS '" & ASSOC GE CAPITAL GENEVIEVE VALDEZ GLENN PADGETT GLENWOOD SHOE SERVICE GRAINGER INCORPORATED GRAND JUNCTION PIPE AND GREG DALY GREGORY T SIMMONS HALL AND EVANS HALL KYLE HART INTERCIVIC HAWTHORN SUITES HEALTH & HUMAN SERVICES 1EAL TH INSURANCE FUND 1EARTH EXCHANGE HELEN MIGCHELBRINK SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SUPPLIES SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SUPPLIES SERVICE SERVICE REIMBURSEMENT SERVICE SUPPLIES SUPPLIES REIMBURSEMENT REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE EMPLOYEE BENEFIT REIMBURSEMENT REIMBURSEMENT 3 October 7, 2003 11,372.87 192.00 50.00 11,182.00 4,868.74 5,000.00 322.92 1,539.85 34.20 156.14 108.50 73.00 1,683.70 30.00 15.00 284.50 2,651.54 185.44 320.00 275.31 544.50 90.00 69.96 976.28 105.75 500.00 90.00 3,374.19 820.00 85.00 4,264.86 15.00 1,710.84 765.60 1,870.00 106.70 25.00 1,026.50 21,092.49 66.00 579.00 1,125.00 98.14 80.85 159.99 48.00 59.99 256.00 3,348.47 454.90 90.39 2.48 18,310.21 18.53 140.81 621.00 275.90 8,265.31 34.15 17.15 HERMAN MILLER INC. HERTA VON OHLSEN HOLY CROSS ELECTRIC ASSOC ICC IMAGESELLER IMAGINIT EMBROIDERY IMPACT GRAPHICS & SIGNS INTERNAL REVENUE SERVICE ISLEY JAMES J STANDLEY JAMES L ENGLISH JAMES VAN BEEK JANE A ST JEAN JANET CONNORS JEFFERSON COUNTY JENNIE WAHRER JEPPESEN SANDERSON JERRY CHICOINE JIM DUKE JOHN HILDRETH JOHN LOWERY JOHN PLANO JON HARRISON JOSEPH DOERR JOSEPH SCHMITT JOURNEYWORKS PUBLISHING KARA BETTIS, CORONER KATHERINE PETERSON KATHLEEN SCHMITT KATHY LAWN KAY VINCENT KELLEY BLUE BOOK KESSLER MARY J KROGER KSKE-AGM KZYR-COOL RADIO LLC L-3 COMMUNICATIONS CORP LA COUNTY SHERIFFS OFFICE LA QUINTA INN SUITES LAB SAFETY SUPPLY LABELS DIRECT INC LARA "HEATHER" LAWDERMILK LASER JUNCTION LAURA B BAGGOTT LAURA G LOPEZ LEDERHAUSE EDITH LEGACY COMMUNICATIONS INC LESLEE SCOTT, INC LEXISNEXIS LINDA PANKUCH LORMAN EDUCATION SERVICES MACHOL&JOHANNES MAIN AUTO PARTS MAINTENANCE WAREHOUSE MARCIN ENGINEERING INC MARIA ANJIER MARILYN MENNS MARKS PLUMBING PARTS MARLENE MC CAFFERTY MATRIX DESIGN GROUP INC SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SUPPLIES REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE REIMBURSEMENT SUPPLIES SERVICE SERVICE SERVICE SERVICE SERVICE SUPPLIES SUPPLIES SERVICE SUPPLIES REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE SUPPLIES SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SUPPLIES SUPPLIES SERVICE REIMBURSEMENT REIMBURSEMENT SUPPLIES REIMBURSEMENT SERVICE 4 October 7, 2003 725.52 100.80 16,290.77 280.00 358.3! 40.01 228.35 200.00 22,110.00 25.00 3.72 1,076.10 413.00 59.40 370.00 294.50 955.00 90.00 18.00 11.00 194.19 75.00 322.95 75.00 90.00 63.80 77.63 90.00 75.60 30.62 239.78 104.01 129.07 50.67 300.00 348.00 188.00 70.00 168.92 275.54 400.00 43.47 162.95 25.00 2.48 142.80 842.90 62.53 569.00 113.25 259.00 44.22 100.37 148.68 300.00 72.00 87.00 101.19 105.51 8,110.62 MATT ROYER MATTHEW L. GOODSTEIN, MD MAURI NOTTINGHAM MAURO ISABEL SERNA v1BIA v1CCAULLEY REBECCA T MCI WORLDCOM MEDICAL CENTER OF EAGLE MELISSA CHAVEZ MICHAEL ROEPER MICRO WAREHOUSE MICROSOFT TECHNET MIKES CAMERA INC. MILLER & COHEN MOORE MEDICAL CORP MOTOR POOL FUND MOUNTAIN COMMUNICATIONS MOUNTAIN LIVING BODY SPA MOUNTAIN PHILANTHROPY DAY MOUNTAIN TEMP SERVICES NATIONAL DISTRIBUTING INC NATIONAL SPEAKER & SOUND NATIONAL TECHNOLOGY NETTIE REYNOLDS NEWARK ELECTRONICS NFSA NOBEL SYSCO FOOD SERVICES OLSON PROPERTY OMB POLICE SUPPLY ORKIN EXTERMINATING CO OSCAR RIVERA )SM DELIVERY LLC PACK SHACK PAINT BUCKET THE PALIN EQUIPMENT, CORP. PAPER WISE PAT NOLAN PEAK PERFORMANCE COPIER & PEGGY GRAYBEAL PET FOOD L TO PETER FRALICK PETTY CASH ACCOUNTING PETTY CASH MOTOR POOL PITNEY BOWES PITNEY BOWES INCORPORATED PREMIER ELECTRIC CO INC PRIMEDIA WORKPLACE PROFESSIONAL TREE & TURF PSS, INC PURCHASE POWER QUEST DIAGNOSTICS QUINLAN PUBLISHING COMPAN QWEST QWEST INTERPRISE NETWRKNG RAY O'HERRON REBECCA GAD ELL RENTAL SERVICE CORP RESIDENCE INN OVERLAND PK ~ESOURCE ENGINEERING RICHARD J CUNNINGHAM REIMBURSEMENT SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SUPPLIES SERVICE SUPPLIES SERVICE REIMBURSEMENT SERVICE SERVICE SUPPLIES SERVICE SUPPLIES SERVICE SERVICE SERVICE SUPPLIES REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE REIMBURSEMENT 5 October 7,2003 153.47 154.00 90.00 25.00 4,622.88 107.31 5,789.00 1,044.00 30.62 39.86 456.99 803.00 4,799.70 8.68 342.53 75,875.08 228.00 122.50 255.00 929.27 2,085.83 4,048.00 1,149.95 233.40 91.65 198.00 2,848.57 200.00 1,179.63 741.65 2.48 399.00 46.20 12.62 610.00 3,274.00 165.00 198.00 160.00 374.72 21.63 1,425.74 62.88 2,490.00 273.51 125.00 388.00 9,000.00 100.49 5,232.81 534.76 99.00 5,635.35 591.30 26.16 920.14 246.00 572.16 291.90 18.98 RICHARD KESLER RIGGS ABNEY NEAL TURPEN RIVER OAKS COMMUNICATIONS ROBERT CHARLES MILFELD ROOFTECH CONSULTANTS INC ROSIE MORENO ROY ALLEN JOHNSTON SA-SO COMPANY SALISBURY BROADCASTING SARAH CUEVAS SCHAEFER OUTFITTERS SCULL YS ART OFFICE AND SECRETARY OF STATE SECURUS, INC SERVICEMASTER CLEAN SHEAFFER KAREN SIGNATURE SIGNS SINTON DAIRY COMPANY SKI COOPER SNOWBRIDGE ROTO ROOTER SNOWHITE LINEN SOCIAL SERVICES FUND SPECIALIZED POOL & SPA ST VINCENTS CATHOLIC STAN EPSCHTEIN STATE OF UTAH STEPHANIE GLENWRIGHT STEPHEN DALE WARREN STEPHENS NURSERY STEVE SANDERS SUE FRANCIOSE SUE MOTT SUMMIT LUMBER SUSPENSE FUND SYBIL SETTERLlND SYDNEY SUMMERS TENIE CHICOINE THE BASALT STORE THE BASKET PROVIDERS THE FOUNDATION CENTER THE GOURMET COWBOY THE NATIONAL DEVELOPMENT THOMAS CIGNO TIMBERLINE AVIATION TOOL CLINIC INCORPORATED TOWN OF EAGLE TRANE COMPANY TRANSCOR AMERICA INC TRI COUNTY FIRE TRI STAR AVIATION UNIFORM KINGDOM UNITED PARCEL SERVICE UNITED REPROGRAPHIC UNITED STATES TREASURY UNIV COLORADO AT BOULDER UNIVERSITY OF COLORADO US GEOLOGICAL SURVEY VACCESS AMERICA, INC VAIL ELECTRONICS VAIL HOCKEY CLUB SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SUPPLIES SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT REIMBURSEMENT SUPPLIES SERVICE REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE 6 October 7, 2003 8,146.61 25.00 4,336.25 3.10 3,295.01 104.5: 25.00 58.43 40.00 25.00 5,331 .50 25.30 10.00 440.00 3,702.10 106.25 2,441.75 196.73 166.16 1,044.00 189.10 3,996.78 186.85 980.00 8.68 21.28 90.00 54.96 102.31 120.00 337.61 90.01 892.89 76,486.53 77 .40 25.20 90.00 160.00 46.00 195.00 1,907.50 740.00 6.20 766.28 49.47 11,558.80 719.57 2,310.34 85.00 227.00 2,206.75 160.52 267.72 419.35 40.00 1,972.80 30,450.00 7,750.00 2,381.51 2,200.00 VAIL LOCK AND KEY SERVICE 500.90 VAIL RESORTS MANAGEMENT SERVICE 1,410.00 VAIL TRAIL THE SERVICE 6.02 VAIL VALLEY EMERGENCY SERVICE 1,980.00 VAIL VALLEY JET CENTER SERVICE 266.49 VAIL VALLEY MEDICAL CENTR SERVICE 1,437.82 VAILNET INC SERVICE 67.80 VALLEY CASTING SERVICE 730.00 VALLEY PINES HOMEOWNERS SERVICE 2,492.92 VALLEY VIEW HOSPITAL SERVICE 1,255.00 VAN DIEST SUPPLY COMPANY SUPPLIES 1,676.20 VERIZON WIRELESS, SERVICE 2,169.48 VETERANS OF FOREIGN WARS SERVICE 50.00 VIKING OFFICE PRODUCTS SUPPLIES 11.28 WALZ POSTAL SOLUTIONS INC SERVICE 342.16 WASTE MANAGEMENT SERVICE 799.72 WELLS FARGO PAYROLL EXPO 271,586.71 WEST GROUP SERVICE 1,074.75 WESTERN EAGLE COUNTY SERVICE 1,810.00 WESTERN PAGING SERVICE 8.00 WESTWORLD/SIL VERADO SERVICE 275.00 WILLIAM LOPER REIMBURSEMENT 222.00 WRIGHT WATER ENGINEERS SERVICE 2,541 .33 WRS GROUP L TD SUPPLIES 232.16 WYLACO SUPPLY COMPANY SUPPLIES 215.54 WYN T TAYLOR REIMBURSEMENT 4.34 XCELENERGY SERVICE 154.06 XEROX CORPORATION SERVICE 2,478.20 YAMPA VALLEY ELECTRIC SERVICE 26.53 ZEE MEDICAL SERVICE SUPPLIES 344.01 >AYROLL FOR SEPTEMBER PAYROLL 18 & 19 624,628.83 1,764,326.42 ROAD AND BRIDGE FUND ACTIVE COMMUNICATIONS SERVICE 72.00 AMERIGAS SERVICE 68.99 B & H SPORTS SERVICE 93.95 BAND B EXCAVATING REIMBURSEMENT 2,125.00 BIG DOG LANDSCAPING REIMBURSEMENT 125.00 BRETT LOEB REIMBURSEMENT 2,000.00 CONTINENTAL WEST REIMBURSEMENT 125.00 CRAWFORD PROPERTIES SERVICE 800.00 DEEP ROCK WEST SERVICE 44.70 DIG-IT LANDSCAPING REIMBURSEMENT 250.00 ELAM CONSTRUCTION INCORPO SERVICE 3,780.40 FLORA BELL REIMBURSEMENT 125.00 GENERAL FUND SERVICE 586.50 GMCO CORPORATION SERVICE 3,188.39 GREEN VALLEY LANDSCAPING REIMBURSEMENT 500.00 GROUND CONTROL EXCAVATING REIMBURSEMENT 2,000.00 HANSEN CONSTRUCTION INC REIMBURSEMENT 250.00 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 1,144.25 HOL Y CROSS ELECTRIC ASSOC SERVICE 470.36 INTERWEST SAFETY SUPPLY SUPPLIES 3,088.17 lAMES OR CONNIE APPLEGATE REIMBURSEMENT 125.00 ( C BUILDERS G C INC REIMBURSEMENT 250.00 LAFARGE CORPORATION SERVICE 11,832.67 7 October 7, 2003 LINDA OR TROY DUDLEY REIMBURSEMENT 100.00 LONG'S EXCAVATION INC. REIMBURSEMENT 175.00 MARK HARLAN & ASSOCIATES REIMBURSEMENT 250.00 MARK RISTOW REIMBURSEMENT 100.00 MOTOR POOL FUND REIMBURSEMENT 89,288.17 PHILLIP PATTERSON OR REIMBURSEMENT 250.0 PROPERTY IMAGING, LLC SERVICE 795.00 SQUAW CREEK METRO REIMBURSEMENT 100.00 SUMMIT LUMBER SUPPLIES 138.50 SUPER 8 MOTEL SERVICE 318.54 SUSPENSE FUND SERVICE 5,634.43 WELLS FARGO PAYROLL EXPO 23,533.32 WESTERN SNOW & ICE CONFER SERVICE 370.00 WYLACO SUPPLY COMPANY SUPPLIES 268.82 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 57,481.37 211,848.53 SOCIAL SERVICES FUND ACTIVE COMMUNICATIONS SERVICE 50.90 BETH HERVEY SERVICE 1,830.00 CAROL PRATER REIMBURSEMENT 118.48 COLORADO WEST MENTAL HL TH SERVICE 1,656.65 COLUMBINE MARKET SERVICE 20.00 CORPORATE EXPRESS SUPPLIES 81.47 CRAIG SMITH REIMBURSEMENT 151.80 EAGLE COUNTY SHERIFFS OFF SERVICE 91.66 EAGLE VALLEY PRINTING SERVICE 240.30 FAMIL Y SUPPORT REGISTRY REIMBURSEMENT 350.00 GENERAL FUND SERVICE 3,478.0 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 809.75 JERRI OLSON REIMBURSEMENT 305.20 JOEL KARR SERVICE 572.32 JOSE BANUELOS SERVICE 660.00 KATHY REED REIMBURSEMENT 208.24 LYONS KATHLEEN REIMBURSEMENT 99.44 MERCEDES GARCIA REIMBURSEMENT 15.18 MICHAEL CLAUSSNER REIMBURSEMENT 540.00 MOTOR POOL FUND SERVICE 1,340.67 NICOLE KELSAY REIMBURSEMENT 91.77 PEAK PERFORMANCE COPIER & SERVICE 162.00 PETTY CASH ACCOUNTING SERVICE 131.34 QUILL CORPORATION SUPPLIES 126.16 RENEE RICHARDS REIMBURSEMENT 54.05 RITA WOODS REIMBURSEMENT 50.72 ROARING FORK LEGAL SVCS SERVICE 186.00 SAMARITAN CNTR OF ROCKIES SERVICE 480.00 SHERATON STEAMBOAT RESORT SERVICE 103.13 SSTABS C/O KEVIN HAYNES SERVICE 250.00 SUSPENSE FUND SERVICE 6,185.11 VANASK WAREHOUSE COMPANY SERVICE 251.00 VERIZON WIRELESS, SERVICE 304.89 WELLS FARGO PAYROLL EXPO 18,763.12 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 41,844.19 81,603.5' 8 October 7, 2003 WRAP FUND BETH HERVEY SERVICE 300.00 EAGLE VALLEY HIGH SCHOOL SERVICE 150.00 ~OARING FORK LEGAL SVCS SERVICE 176.00 SYLVIA SALAZAR REIMBURSEMENT 104.50 WALMART AVON SERVICE 395.00 1,125.50 RETIREMENT FUND SUSPENSE FUND SERVICE 65,381.66 65,381.66 INSURANCE RESERVE FUND CHARL YN CANADA REIMBURSEMENT 234.46 COUNTY TECHNICAL SERVICES SERVICE 1,678.35 1,912.81 CAP IT AL IMPROVEMENTS FUND AMERICINN LODGE & SUITES SERVICE 783.37 BAND B EXCAVATING SERVICE 104,173.25 CENTURYTEL SERVICE 9,273.86 COLORADO MOUNTAIN NEWS SERVICE 260.00 CYNTHIA D. ESKWITH REIMBURSEMENT 2,399.40 )A T ASTREAM SERVICE 25.00 JELL INC SERVICE 293.00 EAGLE COMPUTER SYSTEMS SERVICE 350.00 EAGLE COUNTY GOVERNMENT SERVICE 6,858.00 EAGLE COUNTY TREASURER SERVICE 555.25 EKTRON INC SERVICE 19,500.00 FLORIDA MICRO SERVICE 832.00 FORSYTHE SOLUTIONS SERVICE 15,054.14 GENERAL FUND SERVICE 31,747.20 HEPWORTH PAWLAK GEOTECHNI SERVICE 500.00 HEWLETT PACKARD SERVICE 276.03 HOLIDAY INN EXPRESS SERVICE 69.95 LORIS & ASSOCIATES INC SERVICE 65,930.56 MICRO WAREHOUSE SERVICE 405.00 PEAK CIVIL ENGINEERING IN SERVICE 11,462.50 PETER BERGH SERVICE 5,250.00 PLUMB KENDALL SERVICE 7,298.00 PREMIER ELECTRIC CO INC SERVICE 605.10 SIEMENS BUSINESS SERVICES SERVICE 36,815.00 SMITH ENVIRONMENTAL INC SERVICE 1,000.00 SOFnNARESPECTRUM SERVICE 769.13 STEVENS HOME CARE INC SERVICE 3,323.54 WRIGHT WATER ENGINEERS SERVICE 12,985.00 338,794.28 SALES TAX E.V. TRANSP. A 1 AUTO ELECTRIC COMPANY SUPPLIES 316.23 9 October 7, 2003 ANDREA VESQUE AT & T WIRELESS SERVICES AUDRA MEYERS B & H SPORTS BILLINGS KAR KOLOR INC CARTER & ALTERMAN CASTA CENTRAL DISTRIBUTING COLLETTS COLORADO MOTOR PARTS COLORADO MOUNTAIN NEWS COLORADO PRINTING COMPANY COMPLIANCE ALLIANCE INC COPY PLUS CORPORATE EXPRESS CUMMINS ROCKY MOUNTAIN DEEP ROCK WEST DELTA KITS DESIGN GLASS INCORPORATED DOCTORS ON CALL DRIVE TRAIN INDUSTRIES EAGLE COUNTY TRAILS FUND EAGLE PHARMACY FEDERAL EXPRESS G & K SERVICES GAY JOHNSONS INC GENERAL ELECTRIC GENERAL FUND GILLIG CORPORATION HEALTH INSURANCE FUND HOLY CROSS ELECTRIC ASSOC IMPACT GRAPHICS & SIGNS INTERWEST SAFETY SUPPLY JANET FIELD KINETICO WATER PROS KKCH RADIO KZYR-COOL RADIO LLC LAWSON PRODUCTS LEGACY COMMUNICATIONS INC LUMINATOR MOTOR POOL FUND POSTMASTER GYPSUM BRANCH QUILL CORPORATION QWEST RICHARD HOPKINS RON E BECK SAFETY KLEEN (WHICITA) SAN DIEGO COUNTY OF THE SUSPENSE FUND UNITED STATES WELDING USDA FOREST SERVICE VAIL TRAIL THE VAIL VALLEY COMMUNITY VERIZON WIRELESS, WELLS FARGO WHITEALLS ALPINE WYLACO SUPPLY COMPANY XCELENERGY ZEE MEDICAL SERVICE REIMBURSEMENT SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SUPPLIES EMPLOYEE BENEFIT SERVICE SERVICE SUPPLIES SUPPLIES SERVICE SERVICE SERVICE SUPPLIES SERVICE SERVICE SERVICE SERVICE SUPPLIES SERVICE REIMBURSEMENT SERVICE SERVICE REIMBURSEMENT SERVICE SERVICE SERVICE SERVICE SERVICE SERVICE PAYROLL EXPO SERVICE SUPPLIES SERVICE SUPPLIES 32.58 208.25 22.77 561.75 382.4! 3,436.00 360.00 609.43 163.24 206.84 84.84 1,091.46 550.98 89.48 34.39 1,783.35 14.90 135.25 305.00 320.00 2,457.56 49.40 9.99 127.45 366.44 4,959.17 323.00 12,668.58 5,128.08 1,212.86 1,647.07 27.01 31.01 43.89 36.25 200.00 333.00 1,462.10 127.50 209.16 9,082.99 66.00 262.11 386.02 45.29 1,700.00 116.06 64.60 9,582.26 27.54 30,000.00 600.00 150.00 45.33 44,669.78 88.80 150.00 91.11 212.1: 10 October 7, 2003 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 106,243.76 245,712.56 SALES TAX E.V. TRAILS ALPINE ENGINEERING SERVICE 27,907.73 CO DEPT PUBLIC HEAL TH AND SERVICE 210.00 COLORADO MOUNTAIN NEWS SERVICE 522.00 COLUMBINE MARKET SERVICE 6.69 COPY PLUS SERVICE 5.25 CORPORATE EXPRESS SUPPLIES 297.67 EAGLE COUNTY REGIONAL SERVICE 1,091.46 FEDERAL EXPRESS SERVICE 41.85 FELSBURG HOLT & ULLEVIG SERVICE 489.27 GENERAL FUND SERVICE 1,382.70 HC PECK & ASSOCIATES INC SERVICE 700.00 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 5.36 STATE BOARD LAND COMM. SERVICE 13,470.00 SUMMIT LUMBER SUPPLIES 66.42 SUSPENSE FUND SERVICE 140.38 WELLS FARGO PAYROLL EXPO 905.69 47,242.47 TRANSPORTA. VEHICLE RPLCMT GILLIG CORPORATION SERVICE 264,632.50 264,632.50 ~IRPORT FUND AAAA SEPTIC PUMPING SERVICE 300.00 ALL PHASE ELECTRIC SUPPL Y SUPPLIES 50.61 AMERICAN ASSOC AIRPORT SERVICE 150.00 AMERICAN MECHANICAL SERVICE 8,900.00 APEX SECURITY SERVICE 2,784.54 BALCOMB AND GREEN SERVICE 51.00 BARNES DISTRIBUTING SUPPLIES 40.18 BERTHOD MOTORS SUPPLIES 936.98 COLLETTS SERVICE 215.00 COLORADO MOTOR PARTS SUPPLIES 88.94 COLORADO MOUNTAIN NEWS SERVICE 698.88 COLUMBINE MARKET SUPPLIES 788.64 CORPORATE EXPRESS SUPPLIES 107.63 CURTIS INDUSTRIES INC SUPPLIES 84.16 DEEP ROCK WEST SERVICE 232.30 DOWN VALLEY GUTTER SERVICE 1,252.00 EAGLE CO BUILDING DIV SERVICE 272.75 EAGLE PHARMACY SERVICE 7.98 FUTURA CARWASH SYSTEMS SERVICE 40.50 GALLS INCORPORATED SERVICE 195.91 GENERAL FUND SERVICE 7,947.77 GRAND JUNCTION PIPE AND SUPPLIES 162.00 GYPSUM TOWN OF SERVICE 344.25 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 424.00 HEPWORTH PAWLAK GEOTECHNI SERVICE 539.50 HILL & COMPANY SERVICE 414.00 HOL Y CROSS ELECTRIC ASSOC SERVICE 16,798.51 11 October 7, 2003 IMAGINIT EMBROIDERY SERVICE 3,296.20 JAY MAX SALES SUPPLIES 40.20 KEY-RITE SECURITY SERVICE 5,232.50 KINDER MORGAN INC SERVICE 40.94 LAWSON PRODUCTS SUPPLIES 165.0? LEIBOWITZ & HORTON SERVICE 1,575.0( M & M TIRE COMPANY SERVICE 20.00 MAIN AUTO PARTS SUPPLIES 203.31 MAINTENANCE ENGINEERING SUPPLIES 2,802.26 MCI WORLDCOM SERVICE 155.61 MIDWEST AIR TRAFFIC SERVICE 12,000.00 MOTOR POOL FUND SERVICE 1,492.20 NEXTEL SERVICE 599.76 SERVICEMASTER CLEAN SERVICE 1 ,161 .49 SIEMENS AIRFIELD SOLUTION SERVICE 39.64 STEWART & STEVENSON POWER SERVICE 4,597.63 SUBURBAN LODGE OF EAGLE SERVICE 87.30 SUMMIT LUMBER SUPPLIES 119.85 SUSPENSE FUND SERVICE 1,996.59 TOLIN MECHANICAL SERVICE 568.65 WELLS FARGO PAYROLL EXPO 11,874.78 WESTERN IMPLEMENTS SUPPLIES 1,933.09 WILLIAM E PAYNE & ASSOC SERVICE 4,029.00 WINDFALL ATTRACTIONS SERVICE 60.00 WYLACO SUPPLY COMPANY SUPPLIES 100.39 XEROX CORPORATION SERVICE 172.00 ZEP MANUFACTURING COMPANY SUPPLIES 500.72 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 29,229.00 127,921.16 JMC-COP DEBT SERVICE FUND MOTOR POOL FUND SERVICE 25,820.00 ROAD AND BRIDGE FUND SERVICE 10,006.00 35,826.00 CONSTRUCTION FUND CAPITAL IMPROVEMENT FUND SERVICE 413.50 COLORADO MOUNTAIN NEWS SERVICE 44.00 PALIN EQUIPMENT, CORP. SERVICE 19,170.00 ROSS CONCRETE INC. SERVICE 3,707.66 TRANE COMPANY SERVICE 354.20 23,689.36 HAZARDOUS MATERIAL FUND WESTERN SLOPE TRAILERS SERVICE 15,533.20 15,533.20 LANDFILL FUND ACZLABORATORYINC SERVICE 489.00 DEEP ROCK WEST SERVICE 111.7! DOWN V ALLEY SEPTIC SERVICE 345.00 12 October 7,2003 EAGLE COUNTY GOVERNMENT SERVICE 5,727.50 FORESTRY SUPPLIERS INC SUPPLIES 176.98 GENERAL FUND SERVICE 671.91 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 321.06 :RW CONSUL TING INC SERVICE 13,591.97 ~OTOR POOL FUND SERVICE 47,252.56 ROCKY MOUNTAIN RE-VEG SUPPLIES 290.00 RONALD RASNIC REIMBURSEMENT 55.99 SANDYS OFFICE SUPPL Y SUPPLIES 118.53 SCULL YS ART OFFICE AND SUPPLIES 90.87 SUSPENSE FUND SERVICE 1,578.40 TOOL CLINIC INCORPORATED SERVICE 34.50 WASTE MANAGEMENT SERVICE 40,149.00 WELLS FARGO PAYROLL EXPO 5,955.33 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 15,250.52 132,210.87 MOTOR POOL FUND ACTIVE COMMUNICATIONS SERVICE 72.00 BERTHOD MOTORS SERVICE 97.40 CENTURY EQUIPMENT COMPANY SERVICE 472.71 COLLETTS SUPPLIES 34,831.95 COLORADO MOTOR PARTS SUPPLIES 3,179.46 o JENSEN ELECTRIC INC. SERVICE 110.00 EAGLE AMOCO SERVICE 38.50 G & K SERVICES SUPPLIES 490.82 GAY JOHNSONS INC SUPPLIES 2,337.09 GENERAL FUND SERVICE 2,533.06 300DYEAR WHOLESALE TIRE SERVICE 3,677.73 GRAND JUNCTION PIPE AND SUPPLIES 13.33 HANSON EQUIPMENT SERVICE 332.33 HEAL TH INSURANCE FUND EMPLOYEE BENEFIT 266.12 HELEN MIGCHELBRINK REIMBURSEMENT 29.12 HENSLEY BATTERY SUPPLIES 695.00 HOL Y CROSS ELECTRIC ASSOC SERVICE 1,216.04 INTERMOUNTAIN SWEEPER SERVICE 167.00 J&S CONTRACTORS SUPPLY CO SUPPLIES 40.94 KEMP AND COMPANY INC SUPPLIES 109.73 KUBAT EQUIPMENT SERVICE SERVICE 4,375.33 LAWSON PRODUCTS SUPPLIES 544.23 LAYTON TRUCK EQUIPMENT CO SERVICE 6,325.00 LINDA PANKUCH REIMBURSEMENT 30.55 MAIN AUTO PARTS SUPPLIES 86.79 MAINTAINER CORP.OF IOWA SERVICE 162.48 MOTOR POOL FUND SERVICE 7,262.00 NATIONAL AUTO DEALERS SER SERVICE 58.00 NEW PIG CORPORATION SERVICE 241.32 NOVUS AUTOGLASS SERVICE 265.00 PETTY CASH MOTOR POOL SERVICE 118.40 POWER MOTIVE SERVICE 4,093.48 PROFESSIONAL TREE & TURF SERVICE 3,988.00 REY MOTORS INCORPORATED SERVICE 2,443.88 SAFETY KLEEN (WHICITA) SERVICE 116.06 SAN DIEGO COUNTY OF THE REIMBURSEMENT 64.58 SNAP ON TOOLS SUPPLIES 1,767.75 JUSPENSE FUND SERVICE 1,861.74 TWO RIVERS CHEVROLET SERVICE 96.31 13 October 7, 2003 UNITED LABORATORIES SERVICE 454.25 UNITED STATES WELDING SERVICE 278.19 VEEDE~ROOTCOMPANY SERVICE 99.00 WAGNER EQUIPMENT COMPANY SUPPLIES 1,274.36 WEAR PARTS EQUIPMENT SUPPLIES 181 .2: WELLS FARGO PAYROLL EXPO 7,145.30 WYLACO SUPPLY COMPANY SUPPLIES 57.15 PAYROLL FOR SEPTEMBER PAYROLL 18 & 19 19,171.13 113,271.86 HEALTH INSURANCE FUND PROVIDENT LIFE/ACCIDENT EMPLOYEE BENEFIT 4,091.38 UNITED STATES LIFE INS EMPLOYEE BENEFIT 703.00 4,794.38 ENHANCED E911 FUND CENTURYTEL SERVICE 180.09 COLORADO MOUNTAIN NEWS SERVICE 274.05 JOHNSON KUNKEL & ASSOC SERVICE 1,147.50 LANGUAGE LINE SERVICES SERVICE 52.19 QWEST SERVICE 17,946.15 TOWN OF VAIL SERVICE 181,485.00 201,084.98 3,676,912.11 Consent Agenda Chairman Gallagher stated the first item before the Board was the Consent Agenda as follows: A. Approval of bill paying for the week October 6,2003 (Subject to review by the county administrator) B. Agreement between the Eagle County Board of Social Services and Eagle County Government: Healthy Babies and Families C. Agreement between the Eagle County Board of Social Services and Eagle County Government: CSU Extension D. Memorandum of Understanding between Eagle County, Colorado, Colorado West Mental Health and Mountain Tots Preschool for coaching and consultation services E. Memorandum of Understanding between Eagle County, Colorado, Colorado West Mental Health and the Children's Garden of Learning for coaching and consultation services F. Memorandum of Understanding between Eagle County, Colorado, Colorado West Mental Health and Vail Child Care Center for coaching and consultation services G. Memorandum of Understanding between Eagle County, Colorado, Colorado West Mental Health and the Children's Garden of Leaming for Coaching and Consultation Services H. An agreement between the County of Eagle and the County of Summit concerning a joint Retired and Senior Volunteer Program I. Resolution 2003-126, authorizing the director and the appointed acting director of the Eagle County Department of Health and Human Services to enter into and execute Eagle County Child Care Services fiscal Agreements 14 October 7,2003 J. Property lease with the Federal Aviation Administration for the fourth and fifth floors of the new tower for FAA equipment K. First amendment to the sub-lease agreement between Eagle County Service and Support Corporation and the Resource Center of Eagle County L. Resolution 2003-127, for final release of collateral and termination of the warranty period for Cordillera, Filing 26 M. Resolution 2003-128, for final release of collateral and termination ofthe warranty period for Cordillera, Filing 27 N. Resolution 2003-129, for final release of collateral and termination of the warranty period for Cordillera, Filing 36 O. Resolution 2003-130, for final release of collateral and termination of the warranty period for Cordillera, Filing 38 P. Resolution 2003-131, for final release of collateral and termination of the warranty period for Cordillera, Filing 39 Q. Resolution 2003-132, for final release of collateral and termination of the warranty period for Cordillera, Filing 41 R. Contract agreement between Eagle County and B&B Excavating for runway 07/25 at Eagle County Regional Airport. Chairman Gallagher asked the Attorney's Office if there were any changes to the Consent Agenda. Diane Mauriello, County Attorney, stated item J, Property Lease with the FAA for the 4th and 5th floors of the tower, has been received and is included in the Board's packets. Chairman Gallagher asked about the rate and if the area had indoor plumbing. Ms. Mauriello stated it is simply to house equipment. Chairman Gallagher questioned items D, E, F & G, the agreements with the Pre-Schools and what we are asking these people to do. Kathleen Forinash, Director of Health & Human Services, explained the agreements to the Board. She stated they are not paying them any amount of money but the agreements offer indemnification and liability language. She stated they previously entered into a contract with Colorado West Mental Health for providing services in the preschools. These agreements relate to following established principals. Commissioner Menconi moved to approve the Consent Agenda as presented. Commissioner Stone seconded the motion. The vote was declared unanimous. Commissioner Stone moved to adjourn as the Board of County Commissioners and reconvene as the Board of Social Services. Commissioner Menconi seconded the motion. The vote was declared unanimous. Agreement, Eagle County Government: Healthy Babies and Families Kathleen Forinash, Director of Health and Human Services, presented an agreement between the Eagle County Board of Social Services and Eagle County Government: Healthy Babies and Families. She stated both of these contracts are to utilize some of the T ANF funds that come into the Social Services Fund for programs that reside in the General Fund. The State requires that the Board of County Commissioners contract with the Board of Social Services. These dollars that go to healthy babies and families will help offset some general fund dollars that have been in that program. She stated the dollars that go to CSU will help fund their program. Chairman Gallagher questioned the per session costs for the CSU program. Ms. Forinash stated the total amount is not there because all ofthese sessions are individually authorized and Social Services will keep track of the T ANF funds. 15 October 7, 2003 Commissioner Stone moved to approve the agreement between the Eagle County Board of Social Services and Eagle County Government: Healthy Babies and Families. Commissioner Menconi seconded the motion. The vote was declared unanimous. Agreement, Eagle County Government: CSU Extension Kathleen Forinash presented an Agreement between the Eagle County Board of Social Services and Eagle County Government: CSU Extension. Commissioner Stone moved to approve an Agreement between the Eagle County Board of Social Services and Eagle County Government: CSU Extension. Commissioner Menconi seconded the motion. The vote was declared unanimous. Commissioner Stone moved to adjourn as the Board of Social Services and reconvene as the Eagle County Service and Support Corporation. Commissioner Menconi seconded the motion. The vote was declared unanimous. Eagle County Service and Support Corporation Brian Treu, Asst. County Attorney, stated he would like the Board to reaffirm the appointment of officers, which are Michael Gallagher as President, Am Menconi as Vice President and Tom Stone as Secretary 1 Treasurer. Commissioner Stone moved to reaffirm the appointment of officers as stated above. Commissioner Menconi seconded the motion. The vote was declared unanimous. Brian Treu stated the next item was approval ofthe minutes from the 2002 Board of Directors meeting. Commissioner Menconi moved to approve the minutes of the 2002 Board of Directors meeting. Commissioner Stone seconded the motion. The vote was declared unanimous. First Amendment to the Sub-Lease Agreement, Resource Center of Eagle County Diane Mauriello stated the Eagle County Service and Support Corporation had entered into a Lease Agreement with the Resource Center. The amendment before the Board was to amend the leased premises. She stated this agreement was also before the Board of County Commissioners as they had to approve it first and now the Service and Support Corporation needs to approve it. Commissioner Menconi moved to approve the First Amendment to the Sub-Lease Agreement between Eagle County Service and Support Corporation and the Resource Center of Eagle County. Commissioner Stone seconded the motion. The vote was declared unanimous. Commissioner Stone moved to adjourn as the Eagle County Service and Support Corporation and reconvene as the Board of County Commissioners. Commissioner Menconi seconded the motion. The vote was declared unanimous. Plat and Resolution Signing Cliff Simonton, Planner, presented the following plats and resolutions for the Board's consideration: Resolution 2003-132, To Approve the Sketch Plan for the Vail Christian Schools Planned Unit Development (Eagle County File No. PDS-00037). The Board considered the Applicant's request on September 30th, 2003. 16 October 7, 2003 Commissioner Stone moved to approve Resolution 2003-132, approval of the sketch plan for the Vail Christian Schools PUD, file number PDS-00037. Commissioner Menconi seconded the motion. The vote was declared unanimous. Discussion of Supplemental Budget Requests by Department Directors Mike Roeper, Finance Director, stated the next matter before the Board was discussion of supplemental budget requests by Department Directors. KT Gazunis, Director of Housing, Brad Higgins, Road & Bridge Director, and Kathleen Forinash, Director of Health & Human Services, were present for the hearing. He stated the housing request is for $180,000.00. The second is a request for the Fair Budget and the third is the Health & Human Services Department request is for a mini-van. Commissioner Stone asked if these are appropriations that are not approved by the County Administrator. Mr. Roeper stated that was correct. KT Gazunis stated the money reflects down payment assistance loan funds that have revolved back into the Housing Fund. She stated her request is to appropriate that fund in the amount of $100,000.00 for the Down Payment Assistance in the Eagle Valley and $80,000 for the Roaring Fork Valley. Of that $80,000.00 there would be $10,000.00 ear marked to be administered by Mountain Regional Corporation. Brad Higgins stated this is a total request of $6,638.20, $2,138.00 for funding the trip to the PRCA Convention, Fairgrounds repair, $4S0.00 for the PRCA Rodeo Application and $1,000.00 for the Mountain States Circuit Finals. Kathleen Forinash stated on May 20,2003 the Board approved an application for funds to purchase an additional mini van in the amount of $22,SOO.00. She stated they have been awarded those funds and would like to purchase the vehicle. Diane Mauriello stated there were two other items that the Attorney's office has not had the opportunity to submit to the Finance Director, the franchise fee work of$20,000 that will come out of the Innovation and Technologies budget, and monies for the Water Council. The Board took the requests under advisement. Resolution 2003-133, Commendation 1 Recognition, Gary Ross Chairman Gallagher stated the next item before the Board was a Resolution for commendation and recognition of Gary Ross, Planning Commission member. He stated Mr. Ross has been a Planning Commission member for 13 years. Gary Ross stated he appreciates the recognition and the chance to be present. Chairman Gallagher stated he has been on the Planning Commission and it is worse than being a Commissioner. Commissioner Menconi stated Mr. Ross' sacrifice and service to the community has helped out in ways people in the community do not understand. It is a true sign of public service. All of these things went into creating a better Eagle County. He personally thanked Mr. Ross for his work. Commissioner Stone mentioned some of the projects Mr. Ross worked on being the Willits Lane Development, City Market, EI Jebowl, Tree Farm Community Center, Blue Lake, River Ranch, Wendy's, Blue Ridge, Ace Lane in Missouri Heights, Seven Castles, the Eagle County Master Plan, the Mid-Valley Master Plan, the Housing Plan, the Trails Plan, the Highway 82 widening project. Just mentioning them does not give anyone the understanding of what his involvement was and the many hours put in for zero dollars. He questioned what Mr. Ross would pick as the most significant file or process. Mr. Ross stated he does not know ifhe can pick just one. He does not look at it as wins and losses. They can speak their mind and do not have to worry about being politically correct. He believes 17 October 7, 2003 they made a difference on all the files. The Willits files were the most contested files. He stated they make up their minds and that is the best they can do. He enjoyed most of the time he was on the Board. He stated people really do care. He stated the most important item was the forming ofthe Roaring Fork Planning Commission. He stated that was a great thing the Board did. He stated he believes 13 years is long enough. Commissioner Stone stated the Planning Commission is the heavy hitters for the Commissioners. He thanked Mr. Ross personally for doing the heavy lifting. Commissioner Stone read Resolution 2003-133 for the record as follows: "Whereas, the Board of County Commissioners of the County of Eagle, State of Colorado (hereinafter the "Board"), on behalf of the citizens of Eagle County, county officials and employees, wish to express to Mr. Gary Ross, their acknowledgment and appreciation for a job well done; and Whereas, Mr. Ross has served both the Roaring Fork Valley Regional Planning Commission and the citizens of Eagle County in the finest tradition of public service; and Whereas, Mr. Ross has shown exceptional allegiance, diplomacy and commitment to Eagle County and its citizens. Now, therefore, be it resolved by the Board of County Commissioners ofthe County of Eagle, State of Colorado: That, Gary Ross is hereby commended for his thirteen years of loyal public service and for his contributions to the citizens of Eagle County and to the Roaring Fork Valley Regional Planning Commission. That, best wishes are extended to him for good health, prosperity and happiness in the years to come. Be it further resolved, that this Resolution be preserved within the public records of the official proceedings of this Board, and that the original hereof shall be presented to Mr. Gary Ross in acknowledgment and gratitude for his thirteen years of outstanding service. Moved, Read and Adopted by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 7th day of October, 2003. Commissioner Stone moved to approve Resolution 2003-133, recognition and commendation for Gary Ross, Roaring Fork Valley Planning Commission. Commissioner Menconi seconded the motion. The vote was declared unanimous. The Board presented Mr. Ross with a plaque for outstanding service. PDA-00045 Berry Creek Ranch 'Singletree' Comprehensive Sign Plan Cliff Simonton presented file number PDA-00045, Berry Creek Ranch Singletree Comprehensive Sign Plan. Commissioner Stone stated he received a telephone call from Peter Berg indicating he believed this file had been pulled. Mr. Simonton stated at a meeting the Metropolitan District had they decided they could not afford to do the signs this year so they may as well pull this file. Mr. Isom had related to the district they should leave the application in place and do the signs when they could be afforded. That way it would be done. Staff was then directed to disregard the letter of withdrawal. Steve Isom, Isom and Associates, stated the District agreed to continue with the file as they would like to build the sign underneath the Berry Creek 5th filing this year or next year. This is an amendment to the PUD Guide. Chairman Gallagher stated it appears the signs will be in a certain location. Mr. Simonton stated the application did include representation as to where the signs would be located. Since it was represented as a part of the application staff did have to evaluate that. The location of the kiosk sign involves such things as traffic. The sign permit process might or might not deal with the location of the sign. 18 October 7, 2003 Commissioner Stone stated he has one member of the district indicating this hearing would not be taking place. He indicated it was a contentious issue and they had agreed to pull the file. There is also some question as to what part of the file the Board approves. He stated he would like to make sure they either address the entirety of the file or a specific item. The applicant would have to understand they must come back with a request for a specific sign in a specific location. He stated he is a bit confused as to what is being requested from the Board. Mr. Simonton stated the Board would be making a decision on the text of the PUD Guide. He stated these signs are larger than what would be allowed by County Standards. He stated the PUD Guide does not speak to a specific location. He related the applicant would submit an application for a sign; staff would make sure that the size of the sign meets the requirements of the PUD Guide and give their approval or denial of the request. Chairman Gallagher stated he believes they can hear this file because the applicant's representative is present. He stated he is concerned they would be approving an unknown without approving the specific locations and design. They should consider approving site specific locations. Commissioner Stone stated the Board should consider the file as presented taking into account the specifics and design of the signs. In looking at the Planning Commission comments they are very specific. Mr. Simonton stated right now staff is contemplating conditions that would disallow locations in certain areas. The Board could consider certain conditions that could be included in the PUD Guide. Ms. Mauriello stated she does not have a problem with moving forward with what has been discussed and wants to make sure there is a clear record as to the criteria that is being applied. Commissioner Menconi stated he would like to hear the presentation. The applicant is present and has gone through the process. He stated they are starting to make opinions on a file they have not heard. Commissioner Stone stated they are not making any opinions. He stated he is just trying to understand what they are going to hear. Staff has already testified as to the difficult time in how to present the file. Chairman Gallagher instructed staff to proceed with the understanding they are looking at the PUD language change. Mr. Simonton stated the Berry Creek Ranch Metropolitan District, hereafter the Applicant, has proposed an amendment to the Berry Creek Ranch PUD Guide to add standards regarding signs. As provided by Section 4-340.D, Signs Allowed in a Planned Unit Develovment, the new standards, if approved, would constitute a comprehensive sign plan, and would supercede applicable Eagle County sign standards. In this instance, standards are proposed that would allow two specific new signs within the Berry Creek Ranch (Singletree) Development: 1) An entry monument located on Winslow Road just north of Interstate 70; and, 2) An informational "kiosk" located on Berry Creek Road near the west entrance (the Edwards interchange) of the community. Both of the signs proposed exceed the maximum size allowed by Eagle County sign standards. Additionally, the Ilpfo~ational Kiosk would provide off-premise advertising, which is disallowed by those same standards (pl~ee additional discussion on page of this report). Thus, the need for new standards within the PUD Guide. The proposed standards address permitting, materials, locations, dimensions, landscaping, lighting and maintenance of the signs. The entry monument proposed for Winslow Road would be positioned on golf course property so as to be visible to traffic entering the Singletree development from Eagle County's Berry Creek/Miller Ranch development. Proposed standards would allow it to be illuminated at night. On September 2, 2003 Staff received a design change for the Monument Sign (see attached). The new design proposes letters mounted on a sandstone wall, a concept very similar in scale and materials to the entry signs proposed for Berry Creek/Miller Ranch (a stated intent of the Applicant). The sign would measure approximately 11 feet wide by 4 feet tall, or 44 square feet. This late change has not been reviewed by referral groups. 19 October 7, 2003 The informational Kiosk would be comprised of three (as designed) or four (as allowed) sign panels supported by wood timbers and covered by roof of considerable architecture. Its proposed location is just east of the intersection of Berry Creek Road and Latigo Circle, approximately 600 feet from the west entrance to the project. As designed, this sign would include, on one panel, a map of the community, on a second panel, information regarding commercial establishments within the community (the golf cours, . the golf shop and restaurants), and on a third, a bulletin board which could be used by residents and groups of the community to advertise community events or personal items for sale, including garage sales. The total square footage, as designed and measured by Eagle County standards, would be in the neighborhood of 80 square feet. As proposed, a fourth panel would be allowed which would increase the size to over 100 square feet. The sign would be down-lit at night by fixtures located in the roof assembly. The Kiosk would be located immediately adjacent to the travel surface of the road and would be fronted by a concrete turn-out area where cars could temporarily park. The newspaper boxes that are presently located west of Latigo Circle would likely be relocated to the base ofthe Kiosk, and it is expected that individuals would park and leave their cars to get a paper, or to read information on the sign. Both signs are proposed to be maintained by the Berry Creek Ranch Homeowners Association. Mr. Simonton stated at its hearings of September 17th and October 1 S\ the Eagle Valley Planning Commission discussed the following: Whether or not a kiosk sign like the one proposed is necessary Whether or not the Singletree homeowners have agreed that the Kiosk sign is necessary (no response to referral was received). The appropriateness or inappropriateness of a Kiosk sign at the entrance of a residential community that provides information regarding the commercial establishments within the residential community. The uniqueness of the proposed Kiosk, in terms of precedent, and the fact that no other sign ofthis type currently exists in any mixed residential/resort community in Eagle County. The location ofthe proposed Kiosk Sign and possible safety issues regarding access and traffic. At the close of deliberation, the Commission entertained a motion to recommend approval of the Applicant's request. Three voted for, calling the Kiosk sign a good idea and trusting that the sign permit application process would result in appropriate mitigation of safety concerns; three voted against, questioning the need for the sign and citing unresolved concerns for safety. The chronology ofthe application is as follows and as shown on staff report: Since the approval of the Preliminary Plan for Berry Creek Ranch in 1979 (SP-I08-79), a variety of amendments to the PUD have occurred. Of significance, an amendment in 1996 allowed the construction of a Community Center (File # PD-1 08-96-A). Another (the most recent) in 1997 clarified definitions and processes within the PUD Guide (File # PDA-OOOO 1). The PUD Guide is presently without any provision for signs. Referral responses are as follows and as shown on staff report: Eagle County Engineering (memo of August 29,2003) Entry signs must be placed outside the road right-of-way The concrete pullout must have a smooth transition with existing asphalt. Proper drainage and winter plowing must be accommodated. A right-of-way permit must be obtained prior to commencing work on the concrete apron. Eagle River Fire Protection District (August 27,2003) There are no fire code issues with this proposal. Parked cars may interrupt traffic flow and increase the potential for accidents. Colorado Department of Transportation (August 27, 2003) Signs should not be placed within the State right-of-way. Eagle County Sheriff (October 1, 2003) Indicated concern for the number of parking spaces that would be available at the Kiosk. Noted a possibility for accidents given the short sight distance to the east and the fact that eastbound cars would be crossing westbound traffic to both reach and leave the Kiosk. 20 October 7, 2003 Recommended that the Kiosk be located somewhere else. Additional Referral Agencies (No Response): Eagle County Attorney, Eagle County Environmental Health, Eagle County Road and Bridge, Qwest, Public Service, Holy Cross Electric, Singletree Homeowners Association. Two letters and one e-mail have been received at the writing ofthis report (please see attached). All three authors stand opposed to the Information Kiosk portion of the proposal, questioning its need and its compatibility with the character of the community, and citing concerns for safety given its proposed location. Staff findings are as follows and as shown on staff report: Pursuant to Eagle County Land Use Regulations Section 5-240.F.3.e Standards for the review of a PUD Preliminary Plan: STANDARD: Unified ownership or control. [Section 5-240.F.3.e (1)] - The title to all land that is part of a PUD shall be owned or controlled by one (l) person. A person shall be considered to control all lands in the PUD either through ownership or by written consent of all owners of the land that they will be subject to the conditions and standards of the PUD. There are obviously many property owners within the Berry Creek Ranch Subdivision. The Berry Creek Ranch Metropolitan District, however, is governed by a Board of Directors elected by the property owners, and is recognized as a managing body of the PUD. As such, the Metro District has authority to represent the PUD on matters of community interest. [+] FINDING: Unified ownership or control. [Section 5-240.F.3.e (1)] The title to all land that is part ofthis PUD IS NOT owned or controlled by one (1) person! entity. However, application is being made by an elected Board that represents the interests of the PUD community at large. STANDARD: Uses. [Section 5-240.F.3.e (2)] - The uses that may be developed in the PUD shall be those uses that are designated as uses that are allowed, allowed as a special use or allowed as a limited use in Table 3-300, "Residential, Agricultural and Resource Zone Districts Use Schedule", or Table 3-320, "Commercial and Industrial Zone Districts Use Schedule", for the zone district designation in effect for the property at the time of the application for PUD. Variations of these use designations may only be authorized pursuant to Section 5-240 F.3j, Variations Authorized. No uses other than those previously approved for the Berry Creek Ranch PUD are contemplated by this application. [+] FINDING: Uses. [Section 5-240.F.3.e (2)] No new uses are proposed, and the uses present in the PUD ARE those uses that are designated as uses that are allowed, allowed as a special use or allowed as a limited use in the Planned Unit Development Guide in effect for the property at the time of the application for the PUD Amendment. STANDARD: Dimensional Limitations. [Section 5-240.F.3.e (3)] - The dimensional limitations that shall apply to the PUD shall be those specified in Table 3-340, "Schedule of Dimensional Limitations", for the zone district designation in effect for the property at the time of the application for PUD. Variations of these dimensional limitations may only be authorized pursuant to Section 5-240 F.3j, Variations Authorized, provided variations shall leave adequate distance between buildings for necessary access and fire protection, and ensure proper ventilation, light, air and snowmelt between buildings. No change to the existing standards for dimensional limitations is proposed. [+] FINDING: Dimensional Limitations. [Section 5-240.F.3.e (3)] The dimensional limitations that shall apply to the PUD ARE those specified in the Planned Unit Development Guide in effect for the property at the time ofthe application for the PUD Amendment. STANDARD: Off-Street Parking and Loading. [Section 5-240.F.3.e (4)] - Off-street parking and loading provided in the PUD shall comply with the standards of Article 4, Division 1, O[[-Street Parking and Loadinf! Standards. A reduction in these standards may be authorized where the applicant demonstrates that: (a Shared Parking. Because of shared parking arrangements among uses within the PUD that do not require peak parking for those uses to occur at the same time, the parking needs of residents, guests and employees of the project will be met; or 21 October 7,2003 (b Actual Needs. The actual needs of the project's residents, guests and employees will be less than those set by Article 4, Division 1, Off-Street Parking and Loading Standards. The applicant may commit to provide specialized transportation services for these persons (such as vans, subsidized bus passes, or similar services) as a means of complying with this standard. It was determined at the time of the approval of the PUD Preliminary Plan that safe and convenient off-street parking would be provided for homes, community facilities and businesses within the PUD. No change in standards related to residential and/or commercial parking is proposed. Eagle County Land Use regulations do not contemplate parking requirements for road-side informational kiosks. The proposed parking area, though irregularly shaped, is approximately 12' wide by 50' long. The applicant has not represented the total number of cars that could be safely cued at anyone time in the area provided. Reference the referral response from the Eagle River Fire Protection District (08/27/03), and the Eagle County Sheriff (10/01/03), activities generated by the Kiosk sign could pose a hazard to traffic on Berry Creek Road as cars move in and out of the parking area. Pedestrians utilizing the site may also be at risk given the close proximity to moving traffic. The approach to the sign location from the east is a downhill grade, with a site distance in that direction of approximately 300 feet. Several residents of Singletree have voiced concern for safety given the often slick nature of the road in this area during winter months. Eagle County Engineering, however, has reviewed plans for the Kiosk and has approved its location (08/29/03), so long as the sign structure is located outside the road right-of-way (see condition # 1), and the proper permits are obtained prior to construction (see condition # 2). [+/-] FINDING: Off-Street Parking and Loading. [Section 5-240.F.3.e (4)] It HAS previously been found that adequate, safe and convenient parking and loading was provided by PUD standards, and the proposed PUD Amendment WILL NOT adversely affect the adequacy of off-street parking and loading for residential and commercial locations within the subdivision. No standards exist, however, for parking in front of an informational kiosk. STANDARD: Landscaping. [Section 5-240.F.3.e (5)] - Landscaping provided in the PUD shall comply with the standards of Article 4, Division 2, Landscaping and Illumination Standards. Variations from these standards may be authorized where the applicant demonstrates that the proposed landscaping provides sufficient buffering of uses from each other (both within the PUD and between the PUD and surrounding uses) to minimize noise, glare and other adverse impacts, creates attractive streetscapes and parking areas and is consistent with the character of the area. Landscaping is contemplated by the proposed standards, but no specific landscape plans have been submitted. Landscape plans would be required at the time of application with the County for a sign permit, and any landscape design planned for the signs would also be reviewed by the Berry Creek Ranch Design Review Committee. It is assumed that landscape standards normal to the Singletree subdivision would be enforced through this process. The proposed standards prohibit landscaping that interferes with established clear zones within the road right-of-way. The proposed PUD Amendment will neither adversely impact existing landscaping nor require additional landscaping that would be inconsistent with the character of the area. [+] FINDING: Landscaping. [Section 5-240.F.3.e (5)] Landscaping provided in the approved PUD Preliminary Plan DOES comply with the standards in effect at the time the Preliminary Plan was approved. The proposed PUD Amendment DOES NOT impact existing landscaping, nor require additional landscaping that would be inconsistent with the character of the area. STANDARD: Signs. [Section 5-240.F.3.e (6)] - The sign standards applicable to the PUD shall be as specified in Article 4, Division 3, Sign Regulations. unless, as provided in Section 4-340 D., Signs Allowed in a Planned Unit Development (PUD), the applicant submits a comprehensive sign plan for the PUD that is determined to be suitable for the PUD and provides the minimum sign area necessary to direct users to and within the PUD. 22 October 7, 2003 The Applicant is requesting approval for the addition of a comprehensive sign plan to the PUD GUIde for the Berry Creek Ranch Subdivision. The proposed standards for signage varv from existing Eagle County sign standards as follows: SIZE. Both the entry monument sign and the informational kiosk sign, as proposed, would be larger than present standards allow. Eagle County Standards limit entry monuments (subdivision identification signs) to 32 square feet. The existing entry monument for Singletree measures approximately 30.5 square feet. The standards proposed would allow a monument 12 feet wide by 8 feet tall, or 86 square feet in size, although the design submitted by the Applicant for the sign is 12 feet wide by only 4 feet tall (still in excess of County Standards). It is noted that preliminary drawings for the Berry Creek/Miller Ranch entry signs, which this sign is designed to mimic, propose a size of 56 square feet (a sandstone block 14 feet wide by 4 feet tall). Informational kiosk signs are not contemplated by Section 4-340 of Eagle County Land Use Regulations, which lists the types of sign allowed by sign permit. The closest "fit" would again be a subdivision identification sign, which is limited to 32 square feet. Standards proposed by this application would allow a sign containing one (1) 32 square foot panel and three (3) 24 square foot panels, resulting in a total for the sign of 104 square feet. Plans for the sign submitted with the application show only two (2) of the smaller panels, resulting in an 80 square foot sign. The size of the informational Kiosk is obviously driven by its intended purpose. It would consolidate at one location a considerable amount of information. Reference available documents, an informational kiosk of this nature would be unique in Eagle County. To Staffs knowledge, no similar sign exists in any other residential or residential/resort community, and no sign regulations exist in any other residential or residential/resort PUD that would allow a sign of this type. OFF-PREMISE ADVERTISING. Eagle County standards specify that signs shall be limited to on- premise advertising (Section 4-330.B) and prohibit off-premise signs (Section 4-320.K). Standards proposed by this application would allow the informational Kiosk to advertise businesses located on properties separate from the sign, however, these properties are all within the boundaries of the Berry Creek Ranch PUD. ADDITIONALLY: Standards proposed would allow signs to be located within the road right-of- way, subject to approval by Eagle County Engineering. Reference their referral response of August 29, 2003, Engineering has stated that the signs will not be allowed in the right-of-way. To avoid confusion at the time of permitting, Staff would recommend that text within the proposed comprehensive sign plan be changed to simply state that signs will be allowed adjacent to road right-of-ways, subject to approval by Eagle County Engineering (see condition # 1) Consistent with Eagle County regulations, the proposed amendment will specify that a sign permit will be required for the construction of any non-exempt sign within the Berry Creek Ranch PUD. In addition, all non-exempt signs must be approved by the Berry Creek Design Review Committee prior to installation. Approval of the proposed PUD Amendment will result in the adoption of a comprehensive sign plan for the Berry Creek Ranch PUD. Reference the above discussion, approval by the Board would constitute the granting of a variance from Eagle County Sign Regulations regarding size and off-premise advertising. [+/-] FINDING: Signs. [Section 5-240.F.3.e(6)] The sign standards applicable to this request to amend the PUD ARE NOT as specified in Article 4, Division 3, Sign Regulations. However, and as conditioned, the sign provisions proposed for the PUD Guide, along with applicable provisions of Eagle County Land Use Regulations, constitute a comprehensive sign plan for the PUD, as provided in Section 4- 340.D., Signs Allowed in a Planned Unit Development, that IS suitable for the PUD, and that DOES provide the minimum sign area necessary to direct users to and within the PUD. STANDARD: Adequate Facilities. [Section 5-240.F.3.e (7)] - The applicant shall demonstrate that the development proposed in the Preliminary Plan for PUD will be provided adequate facilities for potable water supply, sewage disposal, solid waste disposal, electrical supply, fire protection and roads and will be conveniently located in relation to schools, police and fire protection, and emergency medical services. 23 October 7, 2003 At the time the Preliminary Plan for the PUD was approved, it was found that adequate facilities were to be provided. The proposed PUD Amendment will not have an adverse effect on the adequacy of these facilities. [+] FINDING: Adequate Facilities. [Section 5-240.F.3.e (7)] It HAS previously been found that adequate facilities were to be provided based on the Land Use Regulations in effect at the time of approval I the Preliminary Plan for the PUD. The proposed PUD Amendment WILL NOT adversely affect the provision of adequate facilities with respect to potable water supply, sewage disposal, solid waste disposal, electrical supply, fire protection and roads, or location in relation to schools, police and fire protection, and emergency medical services. STANDARD: Improvements. [Section 5-240.F.3.e (8)] - The improvements standards applicable to the development shall be as specified in Article 4, Division 6, Improvements Standards. Provided, however, the development may deviate from the County's road standards, so the development achieves greater efficiency of infrastructure design and installation through clustered or compact forms of development or achieves greater sensitivity to environmental impacts, when the following minimum design principles are followed: (a) Safe, Efficient Access. The circulation system is designed to provide safe, convenient access to all areas of the proposed development using the minimum practical roadway length. Access shall be by a public right-ol-way, private vehicular or pedestrian way or a commonly owned easement. No roadway alignment, either horizontal or vertical, shall be allowed that compromises one (1) or more of the minimum design standards of the American Association of State Highway Officials (AASHTO) for that functional classification of roadway. (b) Internal Pathways. Internal pathways shall be provided to form a logical, safe and convenient system for pedestrian access to dwelling units and common areas, with appropriate linkages ofJ-site. (c) Emergency Vehicles. Roadways shall be designed to permit access by emergency vehicles to all lots or units. An access easement shall be granted for emergency vehicles and utility vehicles, as applicable, to use private roadways in the development for the purpose of providing emergency services and for installation, maintenance and repair of utilities. (d) Principal Access Points. Principal vehicular access points shall be designed to provide for smooth traffic flow, minimizing hazards to vehicular, pedestrian or bicycle traffic. Where a PUD abuts a major collector, arterial road or highway, direct access to such road or highway from individual lots, units or buildings shall not be permitted. Minor roads within the PUD shall not be directly connected with roads outside of the PUD, unless the County determines such connections are necessary to maintain the County's road network. (e) Snow Storage. Adequate areas shall be provided to store snow removedfrom the internal street network and from ofJ-street parking areas. At the time the Preliminary Plan for the PUD was approved, it was found that adequate improvements were to be made. As conditioned, the proposed PUD Amendment will neither adversely affect the adequacy of these improvements nor warrant additional improvements, although Safe Access to the proposed Kiosk sign by eastbound vehicles, given the fact that they will be crossing westbound traffic, is a concern. [+/-] FINDING: Improvements. [Section 5-240.F.3.e (8)] It HAS previously been found that adequate improvements were to be provided based on the Land Use Regulations in effect at the time of approval of the Preliminary Plan for the PUD. The proposed PUD Amendment MAY result in some risk to drivers as a result of the location of the informational Kiosk. The proposed PUD Amendment WILL NOT adversely affect improvements regarding: (b) Internal Pathways (c) Emergency Vehicles (d) Principal Access Points, and (e) Snow Storage. STANDARD: Compatibility with Surrounding Land Uses. [Section 5-240.F.3.e (9)] - The development proposed for the PUD shall be compatible with the character of surrounding land uses. The proposed PUD Amendment will not alter the PUD in a manner that would affect its compatibilit: with the character of surrounding land uses. 24 October 7, 2003 [+] FINDING: Compatibility with Surrounding Land Uses. [Section 5-240.F.3.e (9)] The development proposed for the PUD IS compatible with the character of surrounding land uses. The proposed PUD Amendment WILL NOT adversely affect this compatibility. STANDARD: Consistency with Master Plan. [Section 5-240.F.3.e (10)] - The PUD shall be consistent with the Master Plan, including, but not limited to, the Future Land Use Map (FLUM). It has previously been found that the PUD is in conformance with the Master Plan, and all applicable sub-area Master Plans. The proposed PUD Amendment will not alter attributes that affect conformance with current Master Plan documents. [+] FINDING: Consistency with Master Plan. [Section 5-240.F.3.e (10)] The PUD IS consistent with the Master Plan, including, but not limited to, the Future Land Use Map (FLUM). The proposed PUD Amendment WILL NOT adversely affect the consistency with the Master Plan. STANDARD: Phasing [Section 5-240.F.3.e (11)] - The Preliminary Plan for PUD shall include a phasing plan for the development. If development of the PUD is proposed to occur in phases, then guarantees shall be provided for public improvements and amenities that are necessary and desirable for residents of the project, or that are of benefit to the entire County. Such public improvements shall be constructed with the first phase of the project, or, if this is not possible, then as early in the project as is reasonable. Phasing is not required for this PUD Amendment. [+] FINDING: Phasing Section 5-240.F.3.e (11) A phasing plan IS NOT required for this PUD Amendment. STANDARD: Common Recreation and Open Space. [Section 5-240.F.3.e (12)] - The PUD shall comply with the following common recreation and open space standards. (a) Minimum Area. It is recommended that a minimum of25% of the total PUD area shall be devoted to open air recreation or other usable open space, public or quasi-public. In addition, the PUD shall provide a minimum of ten (10) acres of common recreation and usable open space lands for every one thousand (1,000) persons who are residents of the PUD. In order to calculate the number ofresidents of the PUD, the number of proposed dwelling units shall be multiplied by two and sixty-three hundredths (2.63), which is the average number of persons that occupy each dwelling unit in Eagle County, as determined in the Eagle County Master Plan. i. Areas that Do Not Count as Open Space. Parking and loading areas, street right-aI-ways, and areas with slopes greater than thirty (30) percent shall not count toward usable open space. ii. Areas that Count as Open Space. Water bodies, lands within critical wildlife habitat areas, riparian areas, and one hundred (100) year floodplains, as defined in these Land Use Regulations, that are preserved as open space shall count towards this minimum standard, even when they are not usable by or accessible to the residents of the PUD. All other open space lands shall be conveniently accessible from all occupied structures within the PUD. (b) Improvements Required. All common open space and recreational facilities shall be shown on the Preliminary Plan for PUD and shall be constructed and fully improved according to the development schedule establishedfor each development phase of the PUD. (c) Continuing Use and Maintenance. All privately owned common open space shall continue to conform to its intended use, as specified on the Preliminary Plan for PUD. To ensure that all the common open space identified in the PUD will be used as common open space, restrictions and/or covenants shall be placed in each deed to ensure their maintenance and to prohibit the division of any common open space. (d) Organization. If common open space is proposed to be maintained through an association or nonprofit corporation, such organization shall manage all common open space and recreational and cultural facilities that are not dedicated to the public, and shall provide for the maintenance, administration and operation of such land and any other land within the PUD not publicly owned, and secure adequate liability insurance on the land. The association or nonprofit corporation shall be established prior to the sale of any lots or units within the PUD. Membership in the association or nonprofit corporation shall be mandatory for all landowners within the PUD. 25 October 7, 2003 When the Preliminary Plan for the PUD was approved, it was found that adequate open space was being provided. The proposed PUD Amendment will neither adversely impact existing common recreation and open space, nor warrant additional common recreation and open space. It is proposed that the signs and related landscaping will be maintained by the Berry Creek Ranch Homeowners Association. Lacking a response to referral, it is assumed that the Homeowners Association accepts maintenance responsibility for the proposed improvements. [+] FINDING: Common Recreation and Open Space. [Section 5-240.F.3.e (12)] It has previously been found that the development DOES comply with the common recreation and open space standards applicable at the time of approval ofthe Preliminary Plan for the PUD. The proposed PUD Amendment WILL NOT adversely affect common recreation and open space within the PUD with respect to: (a) Minimum area; (b) Improvements required; (c) Continuing use and maintenance; or (d) Organization. STANDARD: Natural Resource Protection. [Section 5-240.F.3.e (13)] - The PUD shall consider the recommendations made by the applicable analysis documents, as well as the recommendations of referral agencies as specified in Article 4, Division 4, Natural Resource Protection Standards. When the Preliminary Plan for the PUD was approved, it was found that recommendations regarding geology, soils, wildfire and wildlife were considered to mitigate hazards and protect resources. The proposed PUD Amendment will not adversely impact natural resources. [+] FINDING: Natural Resource Protection. [ Section 5-240.F.3.e (13)] It HAS previously been found that the recommendations made by the applicable analysis documents were considered prior to approval of the Preliminary Plan for the PUD. The proposed PUD Amendment WILL NOT adversely affect natural resources. Pursuant to Eagle County Land Use Regulations Section 5-280.B.3.e. Standards for the review of a Sketch Plan for Subdivision: STANDARD: Consistent with Master Plan. [Section 5-280.B.3.e (1)] - The proposed subdivision shall be consistent with the Eagle County Master Plan and the FLUM of the Master Plan. See discussion above, "Consistency with Master Plan. [Section 5-240.F.3.e (10)] [+] FINDING: Consistent with Master Plan. [Section 5-280.B.3.e (1)] The PUD Amendment IS consistent with the Master Plan, and it IS consistent with the Future Land Use Map (FLUM). STANDARD: Consistent with Land Use Regulations. [Section 5-280.B.3.e (2)] - The proposed subdivision shall comply with all of the standards of this Section and all other provisions of these Land Use Regulations, including, but not limited to, the applicable standards of Article 3, Zone Districts. and Article 4, Site Development Standards. Article 3, Zone Districts When the Preliminary Plan for the PUD was approved, findings were made to warrant the zone district change to PUD based on Land Use Regulations applicable at the time. The proposed PUD Amendment would add a Comprehensive Sign Plan to the PUD guide, as allowed Section 4-340.D.1 of the Eagle County's Land Use Regulations. If approved, regulations cited by the Comprehensive Sign Plan will supercede applicable land use regulations. Article 4, Site Development Standards Site development standards related to parking, landscaping, ~ and roadways are applicable to this proposal. Conformance with provisions for parking and landscaping is discussed in this report on pages 5, 6 and 7. Regarding ~, this application proposes a comprehensive sign plan for the Berry Creek Ranch PUD. Conformance of the proposed plan with applicable regulations is discussed in detail on pages 7 and 8 ofthis report. Standards related both size and off-premise advertising will require the granting of a variance from Eagle County standards by the Board of County Commissioners. Regarding roadway standards, the proposed PUD Amendment would allow improvements within and/or close to the road right-of-way of both Berry Creek Road and Winslow Road. The Eagle River Fire Protection District and the Eagle County Sheriff have noted a concern for possible traffic conflicts at the Berry Creek Road location (the informational kiosk) as a result. Eagle County Engineering has reviewed 26 October 7,2003 and approved submitted plans, with stipulation that no sign structure be allowed in the road right-of-way, that improvements within the road right-or-way provide smooth transitions and proper drainage, and that a right-of-way permit will be required prior to any construction (see conditions # I and #2). [+] FINDING: Consistent with Land Use Regulations. [Section 5-280.B.3.e (2)] It HAS previously been found that the development complied with the regulations, policies and guidelines of the Land Use Regulations applicable at the time of approval of the Preliminary Plan for the PUD. Should the proposed variations from standards be determined acceptable to the Board, the proposed PUD Amendment WOULD NOT create any non-compliance with any provisions of Land Use Regulations that presently govern this property. STANDARD: Spatial Pattern Shall Be Efficient. [Section 5-280.B.3.e (3)] - The proposed subdivision shall be located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a "leapfrog" pattern of development. (a) Utility and Road Extensions. Proposed utility extensions shall be consistent with the utility's service plan or shall require prior County approval of an amendment to the service plan. Proposed road extensions shall be consistent with (he EaJ!le Countv Road Capital Improvements Plan. (b) Serve Ultimate Population. Utility lines shall be sized to serve the planned ultimate population of the service area to avoid future land disruption to upgrade under-sized lines. (c) Coordinate Utility Extensions. Generally, utility extensions shall only be allowed when the entire range of necessary facilities can be provided, rather than incrementally extending a single service into an otherwise un-served area. The proposed PUD Amendment will not alter the spatial pattern in any way. [+] FINDING: Spatial Pattern Shall Be Efficient. [Section 5-280.B.3.e (3)] It HAS previously been found that the Preliminary Plan for the PUD satisfied the requirements of the Land Use Regulations in effect at the time with respect to efficient spatial patterns. The proposed PUD Amendment DOES NOT adversely affect the spatial patterns in the area. STANDARD: Suitability for Development. [Section 5-280.B.3.e (4)] - The property proposed to be subdivided shall be suitable for development, considering its topography, environmental resources and natural or man-made hazards that may affect the potential development of the property, and existing and probable future public improvements to the area. No subdivision is proposed, and development as a result of this proposal would be limited to the installation of two signs. The proposed PUD Amendment does not alter the suitability of the property. [+] FINDING: Suitability for Development. [Section 5-280.B.3.e (4)] It HAS previously been found that the site was suitable for development. The proposed PUD Amendment DOES NOT alter the suitability of the property. STANDARD: Compatible With Surrounding Uses. [Section 5-280.B.3.e (5)] - The proposed subdivision shall be compatible with the character of existing land uses in the area and shall not adversely affect the future development of the surrounding area. When the Preliminary Plan for the PUD was approved, it was found that the development was compatible with other development in the area. The proposed PUD Amendment will not adversely affect the compatibility of the PUD with surrounding land uses. Designs for the two signs have been submitted and appear to be compatible with existing improvements and uses within the Berry Creek Ranch PUD. [+] FINDING: Compatible With Surrounding Uses. [Section 5-280.B.3.e (5)] It HAS previously been found that the development was compatible with other development in the area. The proposed PUD Amendment WILL NOT adversely affect the compatibility of the resulting development with surrounding uses. ADDITIONAL FINDINGS: Pursuant to Eagle County Land Use Regulations Section 5-240.F.2.a.(8) Initiation: Applicant shall submit the following: "Proposed PUD guide setting forth the proposed land use restrictions." 27 October 7, 2003 A draft amended Planned Unit Development Guide is provided. The proposed changes occur within Section V, Site Development Standards, under a new heading of Sign Regulations which will begin on page 8 and continue to pages 9 and 10 of the Guide. [+] FINDING: Initiation [Section 5-240.F.2.a.(8)] The Applicant HAS submitted a PUD Guide that demonstrates that the requirements ofthis Section are fully met. Pursuant to Eagle County Land Use Regulations Section 5-240.F. 3.m Amendment to Preliminary Plan for PUD: STANDARD: Amendment to Preliminary Plan for PUD [Section 5-240.F.3.m.] - No substantial modification, removal, or release of the provisions of the plan shall be permitted except upon a finding by the County. . . that (1) the modification, removal, or release is consistent with the efficient development and preservation of the entire Planned Unit Development, (2) does not affect in a substantially adverse manner either the enjoyment of land abutting upon or across a street from the planned unit development or the public interest, and (3) is not granted solely to confer a special benefit upon any person. The modification proposed by this amendment of the PUD Guide to include a Comprehensive Sign Plan will not create a discernible difference in the nature of the development. The proposed amendment is consistent with the existing PUD, will not affect nearby property owners, and would not be granted solely to confer a special benefit on anyone individual or property owner (although commercial establishments within the community could potentially benefit from off-premise advertising). [+] FINDING Amendment to Preliminary Plan/or PUD [Section 5-240.F.3.m.] The proposed PUD Amendment (1) IS consistent with the efficient development and preservation of the entire Planned Unit Development, (2) DOES NOT affect in a substantially adverse manner either the enjoyment ofland abutting upon or across a street from the planned unit development or the public interest, and (3) IS NOT granted solely to confer a special benefit upon any person. Mr. Simonton stated the Board now has a copy of what is proposed for the PUD Guide. The Board will note that for both signs it includes the materials to be used, dimensions of the sign and how it is to be landscaped and how lighted and maintained. Chairman Gallagher asked about the dimensional limitations in the County code. Mr. Simonton stated the County code would restrict it to 32 square feet. He stated they currently do not have any PUD in the County that would allow for this type of sign. Mr. Isom stated there are a lot of people that cannot find streets in Singletree. It seemed like a good idea to have a map on the kiosk with a map that shows where all the streets are. Since there are only two commercial areas they wanted to have something like an informational section to find the commercial uses in Singletree, such as Balata Restaurant one mile ahead. Others thought that for community meetings it would be helpful to know where those would be. So one portion could be for community gathering signs. It would not be intended to have it for any kind of yard sale signs or anything like that. He stated they sent out 90.0 notices concerning this matter. They have had six responses plus several telephone calls. It has not been a problem with the owners in the subdivision. He stated they met with County Engineer staffto physically look at the site and determine how it was circulating in the mornings. He stated people have no place to pull off. They want to have the newspapers on the bottom of this sign and try to clean up the entrance. He stated the other idea was to have it on the other side of the street with a pull off. That started creating a problem with people pulling through traffic to get a newspaper. In a normal day you have two or three people stopping to look at the map and 100 people stopping to get their paper. Having the pull off would be helpful. Latigo Circle only has two houses and the traffic is not a problem. Since the street was there it helped and made it more of a left hand turn. There was not a conflict with this street. He stated this really is the best location, but as soon as you make the curve it does not work. He stated they are still discussing a location across the street. On the other entrance sign there is an application for the Singletree monument sign. They believe the current sign is ugly. Chairman Gallagher asked for public comment. Michael Cacioppo, area resident, stated he used to live in the first house on Latigo Street. He stated there are approximately 1,000 cars per day going by this house. He spoke to the cars that turn left in the 28 October 7, 2003 wrong lane to get their newspapers. The idea that there is a problem pulling out because of the distance could be resolved with a split rail fence and a turn sign. He stated he was at the meeting and the reasons seem to make sense. If it can be made' safer it is better. It is already being used all day long for a variety of reasons. The sign does not seem obtrusive to him. Chairman Gallagher closed public comment. Commissioner Menconi stated it seems logical that most people are picking up papers on their way out in the morning. He questioned what allows the newspaper stands to be there. He stated it seems like this is a housekeeping matter. Mr. Isom stated either the Metro District or the Homeowners Association allows the paper stands to be there. The current papers are located in the County right-of-way. He stated this is an attempt to clean this area up. Commissioner Stone asked what the applicant is asking for today, just on the PUD amendment or an approval and the specific signs at specific locations. Mr. Isom stated he is asking for approval of the language for the PUD Guide. He stated as far as the signs go they will have to come back for a sign permit for the specific sites. He would like to not be locked to a specific location and not have to come back with another amendment to the PUD Guide. County Staff will not allow the signs to go anywhere unsafe. Commissioner Stone asked if they would be opposed to a condition that the applicant would have to come back to the Board of County Commissioners for approval of a specific site. Mr. Isom stated he would like the sign on the Miller Ranch to be site specific. Commissioner Stone stated it may be okay to have this specific sign on this specific site but he has a problem with giving a blanket approval for any location. Mr. Isom stated they could make them site specific. Commissioner Stone asked if Mr. Isom would like the Board to make a decision on the amendment to the PUD Guide and on the submitted specific sign locations. Diane Mauriello stated it is her understanding that the PUD Amendment that is proposed is a comprehensive sign plan that would supercede Eagle County Regulations. She needs to understand what standards would apply when the signs were brought back before the Board for review. Commissioner Stone stated they have the ability to override their own sign regulations for a specific community. Ms. Mauriello stated the Regulations indicate any PUD may submit a comprehensive sign plan for control of signs in a PUD. If the Board is amending the PUD for a comprehensive sign plan and then conditioning that approval by having the applicant come back for specific sign approval, are they applying these regulations or the new regulations. Commissioner Stone stated they would be applying the new regulations but it would be site and sign specific. Mr. Simonton stated the proposed text requires a sign permit. The Board could add language that requires an additional review by the Commissioners. Commissioner Menconi stated where it is placed right now is where the applicant wanted it to be. Mr. Isom stated that was correct. Chairman Gallagher stated while he is inclined to approve the PUD change he is not inclined to approve the site specific portion. He stated the applicant is trying to have this be the bulletin board for the community center. He stated there are 5,000 cars per day on that road. He stated they are requiring either one of those sets to cross the road on a slippery slope. There is not enough flexibility for this kiosk to be on that side of the road. He stated he would paint a piece of it green for the golf course and a fork, knife and spoon for the restaurant. He does not see why they should change their regulations for off site advertising. In looking at an 8 x 2 foot sign that is very readable why would they need a bigger sign. Is there sufficient site distance that people need to have something that big. He is inclined to leave that as it is. Mr. Isom stated as far as the second sign off the Miller Ranch, a lot of it is the background. The other one had a giant wall of 4,000 square feet and the sign sits into that wall so it does not need the extra area to 29 October 7, 2003 elevate it off the ground. The actual lettering is about 24 square feet. As far as the other sign, it was intended to make it big enough to read. As far as the restaurant and golf club, that is a big part of Singletree and those would be directional signs. Chairman Gallagher stated he realizes some of the sign will be good but the rest of it will be like the bulletin board at City Market and it will probably not be read. Mr. Cacioppo stated it may be a good idea to separate them. He pointed out a drop off in the landscaping that would require loads of dirt to make it a turn around. He pointed out various locations of where the sign could be located and the problems with those areas. People are still going to pull off and get a newspaper and will make a u-turn halfway up the hillside. It may not be safe to place it on the other side of the road. Commissioner Stone stated he knows where they can get some dirt. He asked the County Engineer to speak to the one way in and one way out idea. Helen Migchelbrink, County Engineer, stated Mr. Cacioppo's idea of delineating the path is a fairly good one but it needs two ways in and two ways out. She stated for the sign on Winslow there is no site distance problem. She stated she has no concerns with that site. She stated far fewer people will use it for direction than will use it for getting papers. Commissioner Stone asked if Mr. Simonton attended the Planning Commission meeting and what were the comments on the kiosk sign. Mr. Simonton stated there was a global concern that this might set a precedent. That trickled away and was not present at the end of the meeting. Safety was the biggest concern and whether a sign like this was really necessary. Commissioner Stone stated he does not have a concern with this application. He asked what the circles on the map indicate. Mr. Simonton stated those are construction cones. Commissioner Stone moved that the Board approve File No. PDA-00045, Berry Creek Ranch "Singletree" Comprehensive Sign Plan, incorporating staff findings and with the following conditions: 1. That, reference the referral response from Eagle County Engineering dated 08/29/03, text propOSl for the PUD guide indicating that signs may be located within the road right-of-way be changed to indicate that sign locations must be approved by the Board of County Commissioners after recommendations from Eagle County Engineering. 2. That, reference the referral response of from Eagle County Engineering dated 08/29/03, a right-of- way construction permit must be obtained from Eagle County prior to any construction within the road right- of-way. 3. That all material representations made by the Applicant in submitted materials and in public meetings shall be adhered to and considered conditions of approval, unless otherwise amended by other conditions. Commissioner Menconi seconded the motion. The vote was declared unanimous. Commissioner Menconi moved to approve the sign located on Winslow Road as presented. Commissioner Stone seconded the motion. The vote was declared unanimous. Commissioner Menconi moved to approve the Kiosk sign site specific location on Berry Creek Drive at Latigo Circle. Commissioner Stone seconded the motion. Commissioners Menconi and Stone voting aye, Commissioner Gallagher voting no. ZS-00109, Vail Christian High School Joseph Forinash, Planner, presented file number ZS-00109, Vail Christian High School. He stated this was a Special Use Permit application to allow continued operation of the Vail Christian High School on the site of Gracious Savior Lutheran Church, beyond the expiration of the initial Special Use Permit which expired on 30 June 2003, for an additional three years or until a permanent facility is available, whichever 30 October 7,2003 occurs first. In addition, a fourth modular unit is proposed to allow an increase of enrollment from 73 to 92 students, which is than the 120 students allowed under the existing Special Use Permit. [Note: A Special Use Permit (ZS-189-83) was granted in 1983 to Gracious Savior Lutheran Church for a church, community center, day care center and parsonage on this site. The Special Use Permit (ZS- 00021) approved in 1997 for the school at this site was technically an amendment to Special Use Permit for the church and related uses. This Special Use Permit application would further amend the existing Special Use Permit (ZS-189-83) granted in 1983.] The Planning Commission recommended approval with conditions. Their deliberations included the following: Whether the Special Use Permit would allow another school use on this site, e.g., elementary school, after the high school was moved and before the expiration of the Permit. VCHS current parking requirements. Status of ECO request to place a shelter in the vicinity of the site. Disposition of classrooms after school is moved to another site. Appropriateness of road impact fees for this school use. Staff recommended to the Planning Commission a condition of approval that would require payment of a road impact fee for the additional classroom. The Planning Commission has not included the condition in its recommendation to the Board. Notwithstanding the Planning Commission's recommendation, Staffhas included the condition in the Suggested Motion below. Two other changes to a condition recommended by Staff were made by the Planning Commission. One was to extend the expiration date from 30 June 2006 to 30 June 2008. The second is to increase the allowed student parking from 40 to 50 student vehicles. Staff does not take exception to either change. The chronology ofthe application is as shown on staff report and as follows: 1983 - Special Use Permit approved for a church, community center, day care center and parsonage on this site. 1997 - Temporary amendment approved to the existing Special Use Permit to allow three modular classrooms to be added to the site for use as a Christian High School. Referral responses are as shown on staff report and as follows: Eagle County Engineering No comments. ECO Transit ECO has added a morning and evening route, effective 29 November, for approximately 24 VCHS students coming from Eagle and Gypsum. ECO has a bus shelter that it would like to place on this site for the duration ofVCHS stay at this location, on the property or on the road right-of-way. ECO will supply the shelter and remove it, but requests that VCHS provide a 14' by 9' slab of 5" concrete on a 4" gravel base and pay for transportation and installation ofthe shelter. ECO Trails Extension of Special Use Permit looks fine. Additional Referral Ae:encies: Eagle County Attorney, Eagle County Assessor, Eagle County School District (Administration), Eagle County School District (Transportation), Colorado Department of Transportation, CenturyTel, KN Energy, Holy Cross Electric, Eagle River Fire Protection District, Edwards Metro District, Eagle River Water and Sanitation District, Eagle County Ambulance District, Homestead Homeowners Association. Staff findings are as shown on staff report and as follows; Pursuant to Eagle County Land Use Regulations Section 5-250.B Standards for the review of a Special Use Permit: STANDARD: Consistent with Master Plan [Section 5-250.B.1] B The proposed Special Use shall be appropriate for its proposed location and be consistent with the purposes, goals, objectives and policies 31 October 7,2003 of the Master Plan and the FL UM of the Master Plan, including standards for building and structural intensities and densities, and intensities of use. EAGLE COUNTY MASTER PLAN Environmental Open Space! Development Affordable Transportation Community FLUM Quality Recreation Housing Services Conformance X2 X3 X1 Non Conformance Mixed Conformance Not X X X X Applicable .1 X - Supports and encourages dIversIty of economIC base. X2 - Facilitates improvements to and expansion of school systems. X3 - Site is in an area designated "Community Center" on Future Land Use Map. A school is an appropriate use. [+] FINDING: Consistent with Master Plan [Section 5-250.B.1] The proposed Special Use IS appropriate for its proposed location and IS consistent with the purposes, goals, objectives and policies of the Master Plan and the FLUM of the Master Plan, including standards for building and structural intensities and densities, and intensities of use. STANDARD: Compatibility [Section 5-250.B.2] B The proposed Special Use shall be appropriate for its proposed location and compatible with the character of surrounding land uses. Other uses in the immediate vicinity south of Highway 6 are residential, open space and agricultural. Both schools and churches are appropriate uses in residential neighborhoods. Adequate buffering exists. No problems regarding compatibility have been identified. [+] FINDING: Compatibility [Section 5-250.B.2] The proposed Special Use IS appropriate for its proposed location and compatible with the character of surrounding land uses. STANDARD: Zone District Standards [Section 5-250.B.3] B The proposed Special Use shall comply with the standards of the zone district in which it is located and any standards applicable to the particular use, as identified in Section 3-310, Review Standards Applicable to Particular Residential, Agricultural and Resource Uses and Section 3-330, Review Standards Armlicable to Particular Commercial and Industrial Uses. As noted by the Applicant, the site is currently approved such that total impervious coverage is 30,751 square feet on a site of2.017 acres (87,861 square feet). This represents a ratio of approximately 35 percent. The maximum impervious coverage ratio in the RSL zone district is 35 percent. Adding the additional modular unit would increase the impervious coverage by 1,430 square feet and the impervious coverage ratio to 36.6 percent, slightly exceeding the permitted ratio. In order to allow this temporary use to continue, the Applicant has proposed that the area of Lot 4, in Filing 3 ofthe Homestead PUD, which is vacant and adjacent to the south of the church/school site and is owned by Vail Christian Schools (the Applicant), be used in the calculation ofthe impervious coverage ratio in exchange for temporary restrictions on development on the Lot 4 site. Lot 4 is 1.171 acres in size, or 51,009 square feet. The resulting impervious coverage ratio would be 23.2 percent. A review of the minutes of the Board meeting on 29 December 1997, at which the previous Special Use Permit was approved, reveals that the Applicant committed to not use the lot or sell it before the construction of a school elsewhere. As a condition of approval, the calculation ofthe impervious coverage ratio should be allowed to include the area of Lot 4, subject to the Applicant not 32 October 7, 2003 building on or selling Lot 4 before the termination ofthis Special Use Permit for a schoo1.[Condition # 1] Permitting the school to operate on this site has been intended from the outset to be a temporary use. The initial Special Use Permit was approved in December 1997 to be valid until 30 June 2003, a total of five full school years. This application is intended to continue the existing special use for three years or until a permanent facility is available, whichever comes first. As noted in the application, a PUD sketch plan application by Vail Christian High School is under consideration for a permanent facility on Highway 6 near the intersection with Squaw Creek Road. To better maintain the temporary nature of this special use, a pre-determined termination date is appropriate. As a condition of approval, this Special Use Permit should expire no later than 30 June 2006 or the termination of school operations on this site, whichever occurs first. [Condition # 2] Certain conditions were set in the earlier amended Special Use Permit for the school approved in 1997 that continue to be applicable, including but not limited to those limiting the number of students to 120; limiting use ofthe modular units to school related activities; limiting school building height to 20 feet; and requiring that modular units be compatible, in color and materials, to the existing church building. [See Board Resolution 98-04 in the application materials.] While they have been initially satisfied, the conditions of approval set for the church use in 1983 should also continue to be applicable. [See Board Resolution 84-3 in the application materials.] As a condition of approval, except as modified by this amendment, all conditions of approval of the previous Special Use Permit allowing a school on this site (File No. ZS-00021 / Board Resolution No. 98-04 and File No. ZS-189-83 / Board Resolution No. 84-3) should continue to be in full force and effect. [Condition # 3] The proposed Special Use meets all other standards for the RSL zone district. [+] FINDING: Zone District Standards [Section 5-250.B.3] With the recommended condition, the proposed Special Use DOES meet the standards of the zone district in which it is located, and DOES meet the standards applicable to the particular use, as identified in Section 3-310, Review Standards Applicable to Particular Residential, Agricultural and Resource Uses. STANDARD: Design Minimizes Adverse Impact [Section 5-250.B.4] B The design of the proposed Special Use shall minimize adverse impacts, including visual impact of the proposed use on adjacent lands; furthermore, the proposed Special Use shall avoid significant adverse impact on surrounding lands regarding trash, traffic, service delivery, parking and loading, odors, noise, glare, and vibration, and shall not create a nuisance. The Special Use Permit under which the schools have operated since 1998 includes a condition that Vail Christian High School must institute a parking plan which limits student parking on-site to no more than 30 spaces. The Applicant notes that during a recent week last spring when the school was in session with 70 students and 12 faculty members, that daily parking count varied from 39 to 43 cars. It was not noted how many of the vehicles were student operated, as opposed to faculty operated. A review of the minutes of the Board meeting on 29 December 1997, at which the previous Special Use Permit was approved, indicates that the intent of this condition was related to a concern regarding the amount of traffic that would be generated in the area, including traffic on Edwards Village Boulevard. The purpose of the additional modular classroom is to permit emollment to increase from 73 to 92 students. [Note: The previous Special Use Permit allows up to 120 students.] The Applicant has requested that the maximum number of student vehicles allowed to be parked on the site be increased to 40. No significant adverse impacts have been noted as of this writing. As a condition of approval, the Applicant should institute a parking plan and take other appropriate actions which limits on-site student parking to no more than 40 vehicles. [Condition # 4] ECO Transit notes that in November it will add a morning and evening route for approximately twenty-four VCRS students coming from Eagle and Gypsum, and that it has a bus shelter that it would like to place on this site for the duration ofVCHS stay at this location, and has asked that VCRS provide 33 October 7, 2003 a 14' by 9' slab of 5" concrete on a 4" gravel base and pay for transportation and installation of the shelter. Further clarification from ECO has indicated that the added route will be a regular route that runs the length of the Valley, rather than point to point route specifically to transport students to and from VCHS. Requiring VCHS to transport and install shelter for a regular bus route would not be appropriate. However, to provide for the safety and comfort oftheir students riding ECO busses on a regular basis, VCHS is encouraged to work with ECO Transit and consider making a monetary contribution to help defray the cost of transporting and installing a shelter on the north side of Highway 6. No other significant adverse impacts are anticipated. [+] FINDING: Design Minimizes Adverse Impact [Section 5-250.B.4] With the recommended condition, the design of the proposed Special Use DOES minimize adverse impacts, including visual impact of the proposed use on adjacent lands; furthermore, the proposed Special Use DOES avoid significant adverse impact on surrounding lands regarding trash, traffic, service delivery, parking and loading, odors, noise, glare, and vibration, and shall not create a nUIsance. STANDARD: Design Minimizes Environmental Impact [Section 5-250.B.5] B The proposed Special Use shall minimize environmental impacts and shall not cause significant deterioration of water and air resources, wildlife habitat, scenic resources, and other natural resources. No adverse environmental impacts are noted or expected to occur. [+] FINDING: Design Minimizes Environmental Impact [Section 5-250.B.5] The proposed Special Use DOES minimize environmental impacts and DOES NOT cause significant deterioration of water and air resources, wildlife habitat, scenic resources, and other natural resources. STANDARD: Impact on Public Facilities [Section 5-250.B.6] B The proposed Special Use shall be adequately served by public facilities and services, including roads, pedestrian paths, potable water and wastewater facilities, parks, schools, police and fire protection, and emergency medical services. The site is adequately served by public facilities. [+] FINDING: Impact on Public Facilities [Section 5-250.B.6] The proposed Special Use IS adequately served by public facilities and services, including roads, pedestrian paths, potable water, parks, schools, police and fire protection, and emergency medical servIces. ST ANDARD: Site Development Standards [Section 5-250.B. 7] B The proposed Special Use shall comply with the appropriate standards in Article 4, Site Development Standards. Article 4: Site Development Standards. Pluses and minuses in the margin indicate where staff has found that the proposed development meets the Article 4 standard ([ +]) or does not meet the standard ([-D, or the standard does not apply ([n/aD. [+] Division 4-1. Off-Street Parking and Loading Standards The site is adequate to meet the parking and loading and snow storage standards during the normal hours of operation of the school. [+] Division 4-2. Landscaping and Illumination Standards Landscaping has previously been provided on this site and appears to be adequate. No additional landscaping requirements are necessary. [+] Division 4-3. Sign Regulations All signs advertising this business will be required to conform to the Sign Code. [+] Division 4-4. Natural Resource Protection Standards [+] Section 4-410. Wildlife Protection The site is not located in any mapped critical wildlife areas. [+] Section 4-420. Development in Areas Subiect to Geologic Hazards 34 October 7,2003 No geologic hazards have been identified. [+] Section 4-430. Development in Areas Subiect to Wildfire Hazards No significant wildfire hazard is noted on the site. [+] Section 4-440. Wood Burning Controls The holder of this Special Use Permit will be required to conform to these Standards. [n/a] Section 4-450. Ridgeline Protection This site is not located on land designated on the Eagle County Ridgeline Protection Map. [n/a] Section 4-460. Environmental Impact Report An Environmental Impact Report is not required for this Special Use Permit. [+] Division 4-5, Commercial and Industrial Performance Standards. [+] Section 4-520: Noise and Vibration Standards The holder ofthis Special Use Permit will be required to conform to these Standards. [+] Section 4-530: Smoke and Particulate Standards The holder of this Special Use Permit will be required to conform to these Standards. [+] Section 4-540: Heat, Glare, Radiation and Electrical Interference The holder of this Special Use Permit will be required to conform to these Standards. [+] Section 4-550: Storage of Hazardous and Non-hazardous Materials The holder of this Special Use Permit will be required to conform to these Standards. [+] Section 4-560: Water Quality Standards This Section is not applicable. [n/a] Division 4-6, Improvements Standards [n/a] Section 4-620: Roadway Standards The existing access permit for a "right-out only" access to Highway 6 has expired. The Applicant has submitted a new access permit application, similar to that which recently expired. Eagle County Engineering has recommended approval of the access permit to the Colorado Department of Transportation (CDOT). Since the access was previously constructed and no improvements are required, CDOT approval is expected. [n/a] Section 4-630: Sidewalk and Trail Standards No required sidewalks or trails are being recommended as part of this Special Use Permit. [n/a] Section 4-640: Irrigation System Standards This Section is not applicable. [n/a] Section 4-650: Drainage Standards This Section is not applicable. [n/a] Section 4-660: Excavation and Grading Standards This Section is not applicable. [n/a] Section 4-665: Erosion Control Standards This Section is not applicable. [n/a] Section 4-670: Utility and Lighting Standards This Section is not applicable. [n/a] Section 4-680: Water Supply Standards This Section is not applicable. [n/a] Section 4-690: Sanitary Sewage Disposal Standards This Section is not applicable. [+] Division 4-7, Impact Fees and Land Dedication Standards. [n/a] Section 4-700: School Land Dedication Standards Since this Special Use Permit application does not involve the subdivision of land, the provisions of this Section are not applicable. [+] Section 4-710: Road Impact Fees The additional modular classroom represents an increase in "traffic generating development" as that term is used in this Section. Payment of a road impact fee is required. As a condition of approval, 35 October 7, 2003 payment of a road impact fee for the additional modular classroom should be paid as required in Section 4-710, Road Impact Fees, of the Eagle County Land Use Regulations. [Condition # 5] [+] FINDING: Site Development Standards [Section 5-250.B.7] The proposed Special Use DOES comply with the appropriate standards in Article 4, Site Development Standards. STANDARD: Other Provisions [Section 5-250.B.8] B The proposed Special Use shall comply with all standards imposed on it by all other applicable provisions of these Land Use Regulations for use, layout, and general development characteristics. The proposed use complies with this standard. [+] FINDING: Other Provisions [Section 5-250.B.8] The proposed Special Use DOES comply with all standards imposed on it by all other applicable provisions of these Land Use Regulations for use, layout, and general development characteristics. Rick Plyman, PJA Land Planning, introduced Terry Halverson, School Board, Mike Mutter, School Board and Steve Glandorf, Principal. He stated the church was approved under a special use permit. The school was then approved under a five year temporary facility. They hope to be in the permanent facility in the next few years. They are asking for an extension ofthe existing Special Use Permit and adding one modular. These modulars will be gone when they move into the new school in a few years. Chairman Gallagher asked for public comment. There was none. Chairman Gallagher asked if the extension ties to the modulars. After the school moves to their new homes would the church have the opportunity to keep the modulars. Mr. Forinash stated the modulars would be removed Terry Halverson stated the modulars are on a two year lease. He stated they will go through sketch plan approval and be ready to build the next year and then move in the year after that. At that point the modulars will be returned to the company. He stated the church is now entering into their twenty year plan. He stated there is no plan for using any of the modulars. Commissioner Stone questioned the road impact fee. Ms. Mauriello stated because it is a private educational facility the road impact fees would apply. Commissioner Stone asked how that fee is calculated. Mr. Forinash stated it is calculated on the new addition only. Commissioner Stone stated he is just asking because of the legal requirements. Mr. Plyman stated his comment to the Planning Commission was they understand they should pay that now and asked if they would get a credit later on the new site. Commissioner Stone stated the answer is probably no. He stated they may make application at that time but there is no assurance. Ms. Mauriello stated there are provisions in the regulations for exemptions and or credits and an appeal procedure. Commissioner Menconi moved the Board approve File No. ZS-00109, Vail Christian High School, incorporating staff findings, and with the following conditions: 1. The calculation ofthe impervious coverage ratio shall include the area of Lot 4, subject to the Applicant not building on or selling Lot 4 before the termination ofthis Special Use Permit for a school. 2. This Special Use Permit shall expire no later than 30 June 2008 or the termination of school operations on this site, whichever occurs first. 3. Except as modified by this amendment, all conditions of approval of the previous Special Use Permit allowing a school on this site (File No. ZS-00021 / Board Resolution No. 98-04) should continue to be in full force and effect. 4. The Applicant shall institute a parking plan and take other appropriate actions which limits on- site student parking to no more than 50 vehicles. 5. Payment of a road impact fee for the additional modular classroom shall be paid as required in Section 4-710, Road Impact Fees, of the Eagle County Land Use Regulations. 36 October 7, 2003 6. Except as otherwise modified by these conditions, all material representations of the Applicant in this application and all public meetings shall be adhered to and be considered conditions of approval. Commissioner Stone seconded the motion. The vote was declared unanimous. PDF-00079 Miller Ranch Filing 2 Joseph Forinash presented file number PDF-00079, Miller Ranch Filing 2. He stated this is a final plat for Miller Ranch Filing 2 of the Berry Creek / Miller Ranch PUD, which would create 125 single-family, duplex and town home lots, I multi-family parcel, 5 park-open space parcels, and public rights-of-way. The chronology ofthe application is as shown on staff report and as follows: 2002 - Combined PUD Sketch/Preliminary Plan was approved by the Board of County Commissioners. 2002 - Final Plat for the Berry Creek / Miller Ranch PUD was approved by the Board of County Commissioners. 2002 - Final Plat for Miller Ranch Filing 1 was approved by the Board of County Commissioners. All referral responses have been satisfactorily addressed. Staff findings are as follows and as shown on staff report: Pursuant to Section 5-280. B.5.b(3). Final Plat for Subdivision - Action bv the Board of County Commissioners, of the Eagle County Land Use Regulations, the following finding is made: The Final Plat DOES conform to the approved Preliminary Plan for Subdivision for the Berry Creek / Miller Ranch Planned Unit Development, and Pursuant to Section 5-280.B.3.e, Subdivision Standards, of the Eagle County Land Use Regulations, the following findings are made: (1) Consistent with Master Plan. The proposed subdivision IS consistent with the Eagle County Master Plan and the FLUM of the Master Plan; (2) Consistent with Land Use Regulations. The proposed subdivision DOES comply with all ofthe standards ofthis Section and all other provisions ofthese Land Use Regulations, including but not limited to, the applicable standards of Article 3, Zone Districts, and Article 4, Site Development Standards; (3) Spatial Patterns Shall Be Efficient. The proposed subdivision IS located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a "leapfrog" pattern of development. (a) Utility and Road Extensions. Proposed utility extensions ARE consistent with the utility's service plan. Proposed road extensions ARE consistent with the Eagle County Road Capital Improvements Plan. (b) Serve Ultimate Population. Utility lines ARE sized to serve the planned ultimate population of the service area to avoid future land disruption to upgrade under-sized lines. (c) Coordinate Utility Extensions. Generally, utility extensions ARE allowed only when the entire range of necessary facilities can be provided, rather than incrementally extending a single service into an otherwise un-served area. (4) Suitability for Development. The property proposed to be subdivided IS suitable for development, considering its topography, environmental resources and natural or man-made hazards that may affect the potential development of the property, and existing and probable future public improvements to the area. (5) Compatible with Surrounding Uses. The proposed subdivision IS compatible with the character of existing land uses in the area and WILL NOT adversely affect the future development of the surrounding area. 37 October 7, 2003 Ms. Mauriello stated she has had lengthy discussions with representatives of Berry Creek LLC asking that the final plat be approved. She stated the SIA will be consistent with Phase I. She stated the construction agreement will be attached. She asked that delivery of an executed SIA be submitted in a form approved by the County Attorney and the Chairman be authorized to execute that agreement when received. Chairman Gallagher asked about a time limit of 30 days. Ms. Mauriello stated that would be satisfactory. Mike Cacioppo asked why the County is getting cash in lieu of monies. Commissioner Stone stated it is always paid to the County who then pays it out to the Schools. Commissioner Stone moved the Board approve the final plat for the Miller Ranch Filing 2, a Resubdivision of Tract A and Parcel 14 of Tract D, Berry Creek / Miller Ranch PUD, file number and authorize the Chairman to sign the Certificate of Dedication and Ownership. Commissioner Menconi seconded the motion. The vote was declared unanimous. Commissioner Stone moved the Board approve File No. PDF-00079, Miller Ranch, Filing 2, incorporating the Staff findings, and authorize the Chairman to sign the plat subject to the condition that, prior to recording the plat, the Applicant shall have completed the following: 1. Payment of cash in lieu payment of school land dedication made to Eagle County in the amount of $103,200.30. 2. Payment of the plat review fee made to Eagle County in the amount of $5,300.00. 3. Payment of the plat recording fee, payable to the Eagle County Clerk and Recorder, made in the amount of$71.00. 4. Within 30 days of this approval the applicant shall deliver an executed Subdivision Improvements Agreement in a form satisfactory to the County Attorney. The Chairman shall be authorized to sign said SIA. 5. Provided to Eagle County, in a form satisfactory to the County Attorney, letters from KN Energy, Holy Cross Electric Association, Inc., and the Eagle River Water and Sanitation District agreeing to the vacation of certain easements on the land subject to this plat. Commissioner Menconi seconded the motion. The vote was declared unanimous. Work Sessions, Capital Requests Chairman Gallagher stated the next two items on the agenda, a work session concerning capital requests for 2004 and airport capital requests for 2004, will be tabled. Commissioner Stone moved to table the work sessions concerning the capital requests for 2004 and the airport capital requests for 2004 be tabled for one week. Commissioner Menconi seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until October 14, 2003. ~52 .~_ Chairm 38 October 7,2003