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HomeMy WebLinkAboutMinutes 03/30/98 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEt:S 387869 PUBLIC HEARING MARCH 30, 1998 Present: James Johnson, Jr. George "Bud" Gates Johnnette Phillips James Hartmann Sara J, Fisher Chairman Commissioner Commissioner County Administrator Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Consent Calendar Chairman Johnson stated the first item on the agenda was the consent calendar as follows: A) Approval of bill paying for week of March 30, 1998, subject to review by County Administrator B) Approval of the minutes of the Board of County Commissioner meetings for March 16 & 17, 1998 C) Memorandum of Understanding between Eagle County and Eagle Computer Systems, Inc, And UGC Consulting concerning implementation of a GIS System within the Eagle County computer system D) Agreement between Eagle County and Eagle Computer Systems, Inc, to provide system software support agreement, AIMS E) Agreement between Eagle County and Eagle Computer Systems, Inc, to provide system software support agreement, CAMA F) Sales Agreement between Eagle County and Eagle Computer Systems, Inc. for a software sub- license and ECS software sub-license, CAMA G) Sales Agreement between Eagle County and Eagle Computer Systems, Inc. for a software sub- license, installation, training and system implementation services and ECS software sub-license, AIMS H) Intergovernmental Agreement between Eagle County and the Town of Avon to provide animal control services to the Town of Avon I) Resolution 98-40, regarding the matter of applying for loan funds from the Region 12 Revolving Loan Fund Corporation, dba/Northwest Loan Fund to provide housing assistance J) Resolution 98-41, regarding the matter of applying for grant funds from the Colorado Division of Housing to provide housing assistance K) Resolution, in the matter of cash-in-lieu of School Land Dedication pursuant to 30-28-133( 4)(a) C,R,S, and 2,18,01 of the Eagle County Land Use Regulations L) Agreement between Eagle County and Western Paging for paging services M) Agreement between Eagle county and Milar Elevator Service Company for custom engineered maintenance for vertical transportation equipment. Item K was pulled. Commissioner Phillips stated she does have corrections on the minutes that she will submit to the clerk. Bob Loeffler, Deputy County Attorney, stated item H has some questions and he wonders if that should be pulled, Chairman Johnson stated on C, D, E, and M he has questions, On items C, D, and E he asked if these are automatic annual renewals on these contracts and asked about the vendor sending a letter about price changes, Allen Black, Eagle County Assessor, explained that on D and E as long as payments are made, they have a contract, He spoke to the Memorandum of Understanding between ECS and UGC and the GIS computer. Chairman Johnson stated on C it was not the renewal but the price of the hourly work. He questioned them providing information and not giving technical assistance, Mr. Black stated there will be some technical interpretation included, He stated on the contracts in his office there should be no costs, There will be some minor costs on the ADAPT system, Mr. Loeffler stated this is engaging ECS and UGC in conversation for UGC to get what is needed for 1 z 'PUllUO::> ~ql13U!SU~l::>U! lOU~.rn A~ql P~lUlS 13l3~lD 'lW '~::>!ld PUllUO::> lUU!13PO ~ql U! ~SU~l::>~p U S! lUql J! p~:>ySU s~luD l~UO!SS!WWO;) 'IUAOlddu P~PUgWWO::>~l JJUlS '13u!du::>SPUUl 10J ppq 13upq ~wos pUB 000'69$ P~lUW!XOlddu snu!w lunourn IUuy ~ql S! lunourn ~q.L 'P~A!~::>~l u~~q ~AUq SW!UP OU pUB p~qsHqnd SUM ldllUW S!ql pglUlS dH 'pdfO.1d UO!lUAOUdl gSnnqllllO;) PIO gqllOJ AUBdWO;) UO!PnllSUO;) l~pAH pUB AlunO;) ~113U3 U~~Ml~q lU~W~m~S lUUY P~lU~S;:lld 'sPunolD tfl S13U!pl!ns: '1313g1D lnud AUBdw03 UOHJn.lJsuo:J .IapAH 'Juawal>>as IBU!.!I '13U!l~~W S,AUPOllOJ SUO!lnlOSdllO SlUld Ou~.rn ~l~ql P~lUlS 'l~UUUld 'uunH lO::>S ~U!U~!S UOHnlosall1g JBld 'SnOW!UBun p~.rnp~p SUM ~lOA ~q.L 'UO~lOW gql p~pUO::>~S sdHl!qd l~UO!SS!WWO;) 'p~ll!wqns su P~Pd.I.IO::> 13U!dq S~lnU!W ~ql ql!M pUB 'H pUB )I W~l! ~u!pnpx~ 'P~lU~S~ld su .rnPU~IU::> lU~SUO::> ~ql ~AOlddu Ol p~AOW S~lUD l~UO!SS!WWO;) 'P~U!Uldx~ 1~lJP01'lW 'W U! 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SU!UW~llUqM 'g13.rnq::> ou lU puu ~Uop u~~q APUgllU suq luql P~lUlS :>y::>ul8: '.IW 'uO!lUlu~wn::>op ~wos sp~~u ;)Dn 'sw~::>uo::> AlHU!lU~PYUO::> ~wos lno :>ylOM Ol OlU! p~l~lU~ SUM lUgW~gl13U S!ql P~lUlS 'A~WOllY AlUnO;) 'lSSY ':>Y::>UIS: ~~u~1[ JPSW!q os op OllUUl!S~q ~q PlnoM ~q P~lUlS :>Y::>Ul8: 'lW '"puu UO!lUlU~um::>Op" SplOM ~ql ~:>y!llS UB::> A~qH! p~:>ysu UOsuqO[ UUUll!Uq;) 'P~lUl~U~13 l~lndwo::> puu ~::>Uld U! S! ~WOS P~lUlS :>Y::>Ul8: 'lW 'uO!lUllnsuo::> 10J lsnf 10 13up~qlU13 UO!lUUllOJU! 10J ~~J U ~q n!M S!qH! p~:>ysu uosuqO[ UUUll!Uq;) 'U01S1~AUO::> BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 Chairman Johnson asked if any claims were made. Ms. Black responded no, Commissioner Phillips moved to approve final settlement between Eagle County and Hyder Construction Company for the Old Courthouse Project. Commissioner Gates seconded the motion, The vote was declared unanimous. 1041 Permit Completeness Hearing, Eagle Park Reservoir Ray Merry, Environmental Health, presented the 1041 completeness hearing for Eagle Park Reservoir for the delivery of water to municipal, commercial and irrigation water users in Eagle County and the Colorado River Basin, He requested the Board find the application complete and set the estimated fees at $1,682.50, He stated the applicant has asked for a waiver for the special use permit. Commissioner Gates asked if they raise the height do they have to come back for a new application with the spillways, Mr, Merry stated it was not taken into consideration with the application submitted, That was the existing reservOIr. Commissioner Gates moved to find the 1041 application complete for the Eagle Park Reservoir, for the delivery of water to municipal, commercial and irrigation water users in Eagle County and the Colorado River Basin, The estimated fees shall be set at $1,682.50. Commissioner Phillips seconded the motion. The vote was declared unanimous, Commissioner Phillips moved to waive the special use permit, Commissioner Gates asked if this is consistent with what has been done previously, Mr, Merry stated it has been done in the past, Commissioner Gates seconded the motion, The vote was declared unanimous, Acceptance of Road, Gates Ranch Commissioner Gates suggested this application may look like a conflict of interest. He spoke to the gravel pit that is up on the mesa and was owned by his family, In lieu of payment for gravel, the county agreed to gravel the main road and his road, The main road was graveled but not his, He stated the pit was used, He also used the pit and hired a truck to get gravel because the County refused to load him. He spoke to an agreement with Routt County and the County objected to him getting gravel from the pit. He stated the last two loads of gravel he has gotten, he has had to come to Eagle. He stated his road is the only road up there that is not maintained by the County. Don Fessler, Road & Bridge Department, stated this was way before his time, Mr. Gates has approached him about his driveway. He stated as far as he is concerned Eagle County can not expend monies to upgrade his road, He stated he has attempted to get unprocessed materials from the pit. It is a very expensive proposition and not knowing the standard, he figured with materials being provided and trucks from the Eagle/Gypsum area as the BLM pit is the only one up there, He stated it has been closed and unused for nine to ten years, It was previously permitted by Nottingham, He stated the costs are based on coming out of Eagle 21,020 feet by 20 feet wide. These are based on contractor costs and with no monies budgeted, Costs for maintaining are included as well. Those average $60.00 per hour and approximately 250 hours per year. He stated this is a unique situation, Chairman Johnson referred to everyone else's road being done by the County. Mr, Fessler stated it serves only the Gates Ranch but may cross the Nottingham property, He related he hasn't seen anything in writing, He stated they do maintain the other roads up there and they have been since he came on, Chairman Johnson asked ifthey are roads or driveways, Mr. Fessler stated it's tough but they may access forest service area, Commissioner Gates suggested they don't go anywhere but to the ranch houses, Commissioner Phillip spoke to many of the ranch driveways taken off in the past. She asked about the length, Brad Higgins, Road & Bridge, stated it is 4/1 0 of a mile, Mr, Fessler stated they have other areas like this but they are clearly access roads to other areas, 3 17 3UB.l3 qqaA\. 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UO!lU13Hqo S,AlunO;) dqlluqM pUBlsl~pun l,UU::> ~q P~ls~1313ns uosuqO[ UUUll!uq;) 'UO!lUl~do q::>UUl gyqU!A U gAuq l,UB::> gq pglUlS gH '.rn::> s~ ql!M q::>UUl gql OlU! 191J l, uu::> ~q SdW!l~WOS pUB q::>UBl ~ql OlU! AUq 13uHnuq S! ~q pglulS gH '!WgS U ql!M ~l~ql U! 1913 l,UU::> A~ql 'lgM S! PUOl gql U~qM pglUlS dH '~JqUUOSUgl S! lUqM op Ol13U!lUM S! ~q pglUlS SglUD 19UO!SS!WWO;) 'lSO::> gqlJo ~wos Ol glnq!llUo::> Ol13U!ll!M S! gqJ! p~:>ysu sd!ll!lld 19UO!SS!WWO;) 'os op U!U13U mM puu sp.rnn13 ~mu::> ~ql P~::>Uld~l suq ~q P~lUlS ~H 'lId AlunO;) ~qlJo lno PAUl13 ~qll~13 Ol ~yqu 13U!~q lOU Ol U!U13U ~:>yods ~H 'SplO::>~l AlunO;) ~ql U! :>y::>uq 013 Ol ~AUq PlnoM ~q P~lUlS s~luD l~UO!SS!WWO;) 'llusus: U! UO!lUlll!S .rnl!W!S U Ol ~:>yods ~qS 'yaAUl13 13U!P!AOld s~luD uo uoqUlu~um::>Op ~qllnoqu p~:>ysu sd!lUqd l~UO!SS!WWO;) BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 Tambi Katieb presented file number PDF-000I4, Webb Crane. He stated this was a request to final plat the Webb Crane minor PUD to include heavy truck and equipment storage, sales, rental and maintenance, Staff recommended approval. He explained the site to the Board. Water will be provided by the Town of Gypsum, Tom Boni, Knight Planning, stated this is a PUD and the zoning was placed on the property last August. Commissioner Gates asked if this was five acres from a 40 acre parcel. Mr, Boni answered yes, Commissioner Phillips moved to approve file number PDF-00014, Webb Crane, incorporating Staff findings and conditions, Commissioner Gates seconded the motion. In discussion, Tracey Cameron, area resident, stated she is concerned improvements of Spring Creek Road are not being addressed, She stated there is a lot of heavy equipment using this road, She stated residents cannot pass at the current time as the road is not wide enough, She stated this is a dirt road. Mr. Boni stated the applicant met with the County Engineer and it was concluded $1,000,00 would be the contribution for those improvements, Commissioner Gates stated $1,000.00 will not be sufficient. Mr. Boni stated when the process was started with the County is was for 35 acres, including improvements to the road. Chairman Johnson stated the reason only $1,000,00 is being collected is that is the amount allowed by County Regulations, He stated the Board will note there are concerns with the residents, Mr. Boni stated they have prepared a plan in conjunction with the other property owners and the Town of Gypsum concerning improvements of the road and an upgrade of utilities. Commissioner Phillips asked Ms, Cameron is she lived beyond this applicant. Ms, Cameron stated yes she does, Commissioner Gates asked if the mitigation plan was still in effect. Chairman Johnson stated the mitigation is within the Land Use Regulations and was adopted by the Board, He stated many developers have decided to pay the DOW rather than draft a wildlife mitigation plan. He stated there are no wildlife that will be affected. Chairman Johnson called for the question on the motion, The vote was declared unanimous, Commissioner Gates moved to approve the SIA for file number PDF-00014 Webb Crane, Commissioner Phillips seconded the motion, The vote was declared unanimous. PDF -00018, Nottingham Cottages Tambi Katieb presented file number PDF-00018, Nottingham Cottages. He stated this was a request for final plat for Nottingham Cottages PUD to include 5 short term occupancy cottages, 1 primary/secondary and 1 existing single family be converted into an antique/craft store on 2,85 acres. He stated the zone change was approved by this Board on April 2, 1996, Staff recommended approval. Chairman Johnson stated he does not remember the recreational vehicles being included in the original plan, Mr. Katieb stated those were in the PUD Guide. Chairman Johnson stated he did not remember that being included, Commissioner Phillips asked about the pad, Mr, Boni stated it is included in the PUD Guide. Mr. Katieb read from the recorded PUD Guide, Commissioner Gates questioned recreational vehicle almost sounding commercial. Mr. Boni stated it will be a motor home placed on the pad until the cottages are constructed, Commissioner Gates questioned what happens when the cottage is built. Mr. Boni stated it will be removed. Commissioner Phillips questioned the landscape plan, Looking at page 6, it bothers her that they are looking at different types of vegetation. She asked why the County is requiring specific vegetation, Chairman Johnson stated that was the applicants submittal not requirements of the County, Fred Otto, Attorney representing the applicant, explained there are no impacts and reviewed other developments, Chairman Johnson stated some of those developments are not yet approved, 5 9 Ol p~~l~U :;lAUq A~ql P~lUlS ~H '~~1ql~.rn dl~ql q::>!qM JO SUO!l!PUO::> p~pU~WWO::>~l S JJUlS Ol ~:>yods lq13!li)I 'lW 'duw gql uo SUg.rn gql pgU!Uldxg 19q1ltlJ 13uo'1 'lW 'SqlUOW MgJ lX~U ~ql U! Sl~MSUU gql p~dx~ A~q.L 'uoos AP!UJ :;lUOP gq Plnoqs Agql pun APlU.rnd~s ql!M llu~P gq Plnoqs sgnss! gsoq.L 'os op Ol p~:>ysu J! UO!lU::>y!poW UllOJ Punl :;lWOS Op Ol gSOdOld PlnoM A~ql P~lUls lq13!U)I 'lW 'UO!S~::>~P p.rnOS: US! luql P~lUlS lq13!U)I mll~.L 'uo ~sn lU!::>~ds ~ql d~d:>y PlnoM A~ql AqM Pd:>ySU s~luD l~UO!SS!WWO;) 'U~.rn ~qllOJ SUBld ~ql P~u~Uldx~ 13uo'1 'lW 'pundx~ Ol p~lnp~q::>s S! SpunOl13 l!UJ ~ql ~l~qM S! lUql J! 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AUS lOU op Suo!lUln13~l ~ql P~lUlS l~m~O'1 'lW '~lgqM AUU Suo!luln13g1 aql U! punoJ lOU ~.rn s~~J ~ql pglUls ~H 'pgnss!;:l.rn Sl!Ulldd 13u!PEnq U~qM p~l!nbdl gq sa~J gql pglSgnbgl OllO 'lW BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 hydrologic/hydraulic studies of the area, He stated they agree to submit those prior to reclamation, They have various plans to consider. Western Mobile is willing to work with the County to come out with an end result that works for everyone. They agree with the other two conditions, Chairman Johnson asked why they would leave the special use permit over the rest of the land. They would not be taking away the mining rights. This Board has held gravel operations to a much higher standard than in the past. He asked why they would not bring it in under the present requirements, Mr, Knight stated it would be easier to amend a permit than not. They, as applicants, chose not to effect County property. They would like to negotiate an arrangement, He feels it would be in their best interest to leave the permit in place, Commissioner Phillips suggested this was brought to light when a study of all gravel pits was done, She suggested they were to only have five acres being mined at one time. Chairman Johnson suggested they are asking that six times the five acres be mined, Mr. Long stated back in 1980 the original permit was for five acres but they were mining far less all over. He stated they actually need 30 acres of mining at one time. Commissioner Phillips asked about the operation of asphalt and concrete. Mr. Long stated the only change they are requesting is increasing the mining acreage, The concrete and asphalt are in and they have been operating for the last ten years, He said a local family operation for Glenwood runs the asphalt plant and have for the last four years, Commissioner Phillips questioned the lake and promotion of water and foul habitat. She questions how the applicant can do that and thinks it is beyond a needed request from the County, Chairman Johnson stated that is not a recommendation from staff, They have made three recommendations. Commissioner Phillips referred to staff s notes. Commissioner Gates questioned the costs and feasibility of doing a lake, Mr, Knight stated that is why the lake is only an option after further studies. Their number one plan is to leave it flat and reseed it. He stated there is one issue they are changing and that is to have larger than five acres disturbed, They are trying to make this a workable operation consolidating as much as possible. Mr. Knight stated at the Planning Commission hearing it was pointed out that Western Mobile have been good neighbors, Chairman Johnson asked what the allowance is in Edwards for a disturbed area, Commissioner Gates asked about phase one, Mr. Long stated they will be completing that. Mr, Katieb spoke to the resource mining operations and said Edwards is not listed but the other comparisons are 25 to 40 acres at anyone time, Commissioner Phillips moved to approve file number ZS-00027 , Western Mobile, incorporating Staff findings retaining the fifty acres not the 149 acres. Commissioner Gates seconded the motion, The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned until March 31, 1998. Atlest:J1h Q ~1~ Clerk to the Bo ~~ 7